Brother DCP-8040, DCP-8045D User Guide

DCP-

8040

DCP-

8045

Version B

USER’S GUIDE

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-8040, DCP-8045D (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■ may serve as confirmation of the purchase date of your product should you lose your receipt;

■ may support an insurance claim by you in the event of product loss covered by insurance; and,

■ will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the DCP. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■

may serve as confirmation of the purchase date of your product should you lose your receipt;

■

may support an insurance claim by you in the event of product loss covered by insurance; and,

■

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration

Frequently asked questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Digital Copier/Printer needs. You can download the latest software and utilities, read FAQs and troubleshooting tips to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother driver updates.

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

BROTHER NUMBERS

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Toner Cartridge TN-540 (Standard, Prints up to 3,500 pages)

TN-570 (High yield, Prints up to 6,700 pages)

Drum Unit DR-510

IEEE-1284 Bi-directional Cable F2A046-10

Power Protector for A/C Power, Phone Line Surges and Voltage Spikes (2 outlets)

Power Protector for A/C Power, Phone Line Surges and Voltage Spikes (8 outlets)

Paper Tray #2 (Option) LT-5000

Network (LAN) Board (Option) Brother Print Server (10/100 Base-TX Ethernet Network)

User's Guide LF6304001

Quick Setup Guide LF6354001

ORDERING ACCESSORIES AND SUPPLIES

QPD120

FX120

NC-9100h

LF6307001 (French For Canada)

LF6356001 (French For Canada)

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

iii

Brother® Three-Year Limited Warranty and Exchange Service

For DCP-8040 and DCP-8045D

(USA only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to toner, drums, print heads and ink cartridges.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Period(s):

• Machines have a two-stage warranty: 2 years from the original purchase date and an additional warranty up to 3 years from the original purchase date.

• Accompanying Consumable and Accessories Items have a one-stage warranty: 90 days from the original purchase date or the rated life of the Consumable Item, whichever occurs first.

What is NOT covered: This warranty does not cover (1) Physical damage to this Product; (2) Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3) Damage caused by another device or

software used with this Product (including but not limited to damage resulting from use of non Brother®-brand parts and Consumable and Accessory Items);

(4) Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5) Problems arising from other than defects

in materials or workmanship.

(6) Normal Periodic Maintenance Items,

such as Paper Feeding Kit, Fuser and Laser Units.

This warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846 or visit our web site at www.brother.com.

or a

DCP LIMITED WARRANTY (USA)

What Brother will ask you to do: After contacting Brother or a Brother

Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

First 2 Years concerning your Machine and/or accompanying Consumable and Accessory Item(s) is covered by this warranty and you first reported the problem with your Machine to Brother or an Authorized Service Center within 2 years from the original purchase date or (ii) you first reported the problem with the accompanying Consumable and Accessory Items to Brother or an Authorized Service Center within the earlier of 90 days from the original purchase date or the rated life of the item, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Item(s) and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Item(s) will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

: If the problem reported

if (i)

2 Years to 3 Years If the problem reported concerning your

Machine is covered by this warranty and you first reported the problem after 2 years, but before 3 years from the original purchase date, Brother or its Authorized Service Center will repair the Machine at no charge to you for parts or labor. Brother reserves the right to use refurbished parts provided such refurbished parts conform to the manufacturer's specifications for new product/parts. The repaired Machine will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Item(s) are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Item(s) back to you.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

DCP LIMITED WARRANTY (USA)

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the shipping bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems of your original Product are not covered by the warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your

original Accessory Items and a copy of the return shipping bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and only statement of Brother's obligations to you. It

replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

all original packing materials, in the event that you ship this product.

We recommend that you keep

DCP LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this DCP/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the DCP/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the DCP/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the DCP/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User’s Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this DCP/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

vii

Safety precautions

To use the DCP safely

Save these instructions for later reference.

WARNING

There are high voltage electrodes inside the DCP. Before you clean the DCP or clear a paper jam, make sure you have unplugged the power cord from the power outlet.

After you use the DCP, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in

the illustration.

To prevent injuries, be careful not to put your hands on the edge of the DCP under the document cover.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

To prevent injuries, be careful not to put your fingers in the area shown in the illustration.

viii

To prevent injuries, be careful not to put your fingers in the area shown in the illustration.

■

When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom.

■

Install equipment with a power cord near a socket/outlet that is easily accessible.

■

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Caution

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the line during a lightning storm.

Choosing a location

Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C).

Caution

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the DCP to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect your DCP to electrical outlets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the DCP’s memory.

■

Do not connect your DCP to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

NO ! NO !

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.................................................1-1

Symbols used in this Guide....................................1-1

On-line Registration (USA and Canada) .................... 1-2

DCP part names and operations ................................1-3

Control panel overview ..................................................... 1-6

Status LED indications ...............................................1-8

Inserting originals for copying (and scanning) ................ 1-10

Using the ADF (automatic document feeder) ........... 1-10

Using the scanner glass ........................................... 1-12

Paper .....................................................................................2-1

About paper ...................................................................... 2-1

Type and size of paper ............................................... 2-1

Recommended paper ................................................. 2-1

Choosing acceptable paper .............................................. 2-2

Paper capacity of the paper trays........................... 2-3

Paper specifications for each paper tray ................ 2-4

How to load paper ...................................................... 2-5

To load paper or other media in the paper tray ...... 2-5

To load paper or other media in the manual

feed tray (For DCP-8040) ................................... 2-7

To load paper or other media in the multi-purpose

tray (MP tray) (For DCP-8045D) ........................ 2-9

To use Automatic Duplexing for copy and print

operations (For DCP-8045D) ............................... 2-11

On-screen programming .....................................................3-1

User-friendly programming ...............................................3-1

Menu table..................................................................3-1

Navigation keys ................................................................ 3-2

Key Operations table......................................................3-10

Getting started ..................................................................... 4-1

General Setup ..................................................................4-1

Setting the Paper Type...............................................4-1

Setting the Paper Size................................................4-3

Setting the Beeper Volume......................................... 4-4

Toner Save.................................................................4-4

Sleep Time ................................................................. 4-5

Turning off the Scanner Lamp .................................... 4-5

Setting the Tray Use for Copy mode ..........................4-6

Setting the LCD Contrast............................................4-7

Printing the User Settings List ....................................4-7

Making copies ......................................................................5-1

Using the DCP as a copier ...............................................5-1

Printable area .............................................................5-1

Temporary copy settings........................................5-2

Making a single copy from the ADF............................5-3

Making multiple copies from the ADF.........................5-3

Single or multiple copies using the scanner glass ...... 5-4

Out of Memory message ............................................5-4

Using the copy keys (temporary settings).........................5-5

Enlarge/Reduce..........................................................5-6

Quality (type of original)..............................................5-8

Sorting copies using the ADF .....................................5-8

Contrast ......................................................................5-9

Tray Select................................................................5-10

Duplex/N in 1............................................................5-11

Duplex/N in 1 copy....................................................5-12

N in 1 copy............................................................5-12

Poster...................................................................5-13

Duplex (1 in 1) (For DCP-8045D) .........................5-14

Duplex (2 in 1) and Duplex (4 in 1)

(For DCP-8045D) ............................................. 5-16

Changing the default copy settings................................. 5-17

Quality ......................................................................5-17

Contrast ....................................................................5-17

xii

Important information ..........................................................6-1

Federal Communications Commission (FCC)

Declaration of Conformity (USA only).....................6-1

Important ................................................................6-2

Important – about the interface cable ..................... 6-2

Industry Canada Compliance Statement

(Canada only) ......................................................... 6-3

For your safety............................................................6-3

International E

Statement ...............................................................6-3

Laser safety................................................................6-4

FDA regulations ..........................................................6-4

Important safety instructions.............................................6-6

Trademarks....................................................................... 6-8

NERGY STAR

Compliance

Troubleshooting and routine maintenance .......................7-1

Troubleshooting ............................................................... 7-1

Error messages .......................................................... 7-1

Original jams............................................................... 7-4

Original is jammed in the top of the ADF unit. ........ 7-4

Original is jammed inside the ADF unit. .................7-4

Paper jams .................................................................7-5

Paper is jammed in the duplex tray

(For DCP-8045D) ............................................... 7-9

If you are having difficulty with your DCP ................. 7-11

Improving the print quality ........................................7-14

Packing and shipping the DCP ....................................... 7-18

Routine maintenance...................................................... 7-21

Cleaning the scanner................................................ 7-21

Cleaning the printer .................................................. 7-22

Cleaning the drum unit ............................................. 7-23

Replacing the toner cartridge ...................................7-24

How to replace the toner cartridge ........................... 7-25

Replacing the drum unit............................................ 7-30

Checking the drum life..............................................7-34

Page Counter ........................................................... 7-34

Optional accessories ........................................................... 8-1

Memory board .................................................................. 8-1

Installing the optional memory board..........................8-2

Network (LAN) board........................................................8-5

Before starting installation ..........................................8-6

Step 1: Hardware installation......................................8-6

Step 2: Connecting the NC-9100h to an Unshielded

Twisted Pair 10BASE-T or 100BASE-TX Ethernet

Network ..................................................................8-9

LED ........................................................................8-9

TEST SWITCH.....................................................8-10

Paper Tray #2...........................................................8-11

Glossary .............................................................................. G-1

xiii

Specifications ...................................................................... S-1

Product description .......................................................... S-1

General ............................................................................ S-1

Print media....................................................................... S-2

Copy ................................................................................ S-3

Scanner ........................................................................... S-3

Printer.............................................................................. S-4

Interfaces......................................................................... S-4

Computer requirements ................................................... S-5

Consumable items........................................................... S-6

Network (LAN) board (NC-9100h) ................................... S-7

Optional External Wireless Print/Scan Server

(NC-2200w) .................................................................. S-8

Index .......................................................................................I-1

xiv

Introduction

Using this Guide

Thank you for buying a Brother Digital Copier Printer (DCP). Your DCP-8040 or DCP-8045D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the DCP

control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the DCP.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the DCP.

Courier New typeface identifies the message on the LCD of the DCP.

INTRODUCTION 1 - 1

On-line Registration (USA and Canada)

Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive.

Click Online Registration to register your product.

1 - 2 INTRODUCTION

DCP part names and operations

■

Front view

5 Automatic Document Feeder (ADF)

4 Control Panel

3 Face-down Output Tray

Support Flap with Extension

2 Front Cover Release Button

1 (DCP-8040) Manual Feed Tray

(DCP-8045D) Multi-purpose Tray (MP Tray)

No.

Name Description

11 Paper Tray (Tray #1)

1 (DCP-8040) Manual Feed Tray

Load paper here.

6 ADF Document Support

Extension

7 ADF Document

Output Support Flap

8 Document Cover

9 Power Switch

10 Front Cover

(DCP-8045D) Multi-purpose Tray (MP Tray)

2 Front Cover Release Button Press it to open the front cover.

3 Face-down Output Tray Support Flap

with Extension (Support Flap)

Unfold it to prevent the printed paper from sliding off the DCP.

4 Control Panel Use the keys and display to control

the DCP.

5 Automatic Document Feeder (ADF) Use the ADF unit for multiple page

originals.

6 ADF Document Support Extension Place the original here to use the

ADF unit.

7 ADF Document Output Support Flap Unfold to prevent the scanned pages

from sliding off the DCP.

8 Document Cover Open to place the original on the

scanner glass.

9 Power Switch Switch it on or off.

10 Front Cover Open to install a toner cartridge or

drum unit.

11 Paper Tray (Tray #1) Load paper here.

INTRODUCTION 1 - 3

■

Back view

15 Face-up Output Tray

(Back Output Tray)

16 ADF Cover

14 AC Power Connector

13 Duplex Tray

(DCP-8045D )

12 Paper Adjustment Lever

for Duplex Printing

(DCP-8045D)

No.

Name Description

12 Paper Adjustment Lever for

Duplex Printing

Use to match your paper size for duplex printing.

17 USB Interface

Connector

18 Parallel Interface

Connector

(DCP-8045D)

13 Duplex Tray

(DCP-8045D)

Slide out to remove paper jammed inside the DCP.

14 AC Power Connector Connect the AC Power Cable here.

15 Face-up Output Tray

(Back Output Tray)

Open it when thicker paper is placed in the MP tray or Manual feed tray.

16 ADF Cover Open to remove paper jammed inside the

ADF unit.

17 USB Interface Connector Connect the USB Cable here.

18 Parallel Interface Connector Connect the Parallel Cable here.

1 - 4 INTRODUCTION

■

Inside view (document cover open)

22 Document Cover

21 Scanner Lock Lever

20 Glass Strip

19 Document

Guidelines

No.

Name Description

23 White Film

24 Scanner Glass

19 Document Guidelines Use to center the original on the scanner glass.

20 Glass Strip This is used to scan the original when using the

ADF.

21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the

DCP.

22 Document Cover Open to place the original on the scanner glass.

23 White Film Clean it for good quality copying and scanning.

24 Scanner Glass Place the original to be scanned here.

INTRODUCTION 1 - 5

Control panel overview

DCP-8040 and DCP-8045D have similar control panel keys.

Print keys:

Secure

Lets you print out data saved in memory by entering your four-digit password.

Job Cancel

Clears data from the printer memory.

Status LED

(Light-Emitting Diode)

The LED will flash and change color depending on the DCP status.

5-Line Liquid Crystal Display (LCD)

Displays messages on the screen to help you to set up and use your DCP.

1 3

Navigation keys:

Lets you access the Menu to program.

Set

Lets you store your settings in the DCP.

Clear/Back

Deletes entered data or lets you exit the menu by pressing repeatedly.

Press to scroll forward or backward to a menu selection.

Press to scroll through the menus and options.

1 - 6 INTRODUCTION

3 4

Copy keys

(Temporary Settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or darker than the original.

Quality

Lets you select the copy quality for your type of original.

Tray Select

You can select which tray you would like to use for the next copy.

Sort

Lets you sort multiple copies using the ADF.

N in 1 (For DCP-8040) N in 1 lets you copy 2 or 4 pages

onto one page.

Duplex/N in 1 (For DCP-8045D)

You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page.

Numeric keys

Use the numeric keys to enter the number of multiple copies (99 maximum).

Stop/Exit

Stops a copy and scan operation or exits from the menu.

Start

Lets you start making copies or scanning.

Lets you access Scan mode.

Scan key:

INTRODUCTION 1 - 7

Status LED indications

Status

The depending on the DCP status.

The LED indications shown in the table below are used in the illustrations in this chapter.

LED LED status

LED (Light Emitting Diode) will flash and change color

LED is off.

LED is on.

Green Yellow Red

LED is blinking.

Green Yellow Red

LED DCP status Description

Sleep Mode The power switch is off or the DCP is in Sleep

mode or Power save mode.

Warming Up The DCP is warming up for printing.

Green

Ready The DCP is ready to print.

Green

Receiving Data The DCP is either receiving data from the

computer, processing data in memory or

Yellow

Data Remaining in Memory

Yellow

1 - 8 INTRODUCTION

printing data.

Print data remains in the DCP memory.

LED DCP status Description

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on and try to print again.

If you cannot clear the error and see the same

Red

Cover open The cover is open. Close the cover. (See Error

Toner empty Replace the toner cartridge with a new one.

Paper error Put paper in the tray or clear the paper jam.

Red

Scan lock Check that the scanner lock lever is released.

Others Check the LCD message. (See Troubleshooting

Out of memory Memory is full. (See Error messages on page

service call indication after turning the DCP back on, please call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada).

messages on page 7-1.)

(See Replacing the toner cartridge on page 7-24.)

Check the LCD message. (See Troubleshooting and routine maintenance on page 7-1.)

(See Scanner Lock Lever on page 1-5.)

and routine maintenance on page 7-1.)

7-1.)

INTRODUCTION 1 - 9

Inserting originals for copying (and scanning)

You can copy from either the ADF (automatic document feeder) or from the scanner glass.

Using the ADF (automatic document feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the DCP. Use standard (20 lb/75 g/m and stagger them.

Temperature:68 Humidity: 50% - 70%

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To copy or scan this kind of document, see Using the scanner glass on page 1-12.)

Make sure originals written with ink are completely dry.

Pull out the ADF document support extension.

Unfold the ADF document output support flap.

Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller.

) paper when using the ADF. Always fan the pages well

F - 86°F (20°C - 30°C)

ADF Document Support Extension

ADF Document Output Support Flap

1 - 10 INTRODUCTION

Adjust the paper guides to fit the width of your originals.

The documents are Face Up in the ADF

ADF Document Output Support Flap

Press

Start

. The DCP starts scanning the first page.

INTRODUCTION 1 - 11

Using the scanner glass

You can use the scanner glass to copy one page at a time, or pages of a book. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

Lift the document cover.

Originals are Face Down on the Scanner Glass

Using the document guidelines on the left, center the orignal face down on the scanner glass and close the document cover.

Using the numeric keys, enter the number of copies you want (up to 99).

Press The DCP will start scanning the original.

Start

If the original is a book or is thick, do not slam the cover or press on it or you may damage the DCP.

1 - 12 INTRODUCTION

Paper

About paper

Type and size of paper

The DCP loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray.

Tray Type Model name

Paper tray (Tray #1) DCP-8040, DCP-8045D

Manual feed tray DCP-8040

Multi-purpose tray (MP tray) DCP-8045D

Optional lower tray (Tray #2) Option for DCP-8040, DCP-8045D

Recommended paper

Plain Paper: Xerox 4200DP 20 lb

Hammermill Laser Paper 24 lb Transparency: 3M CG 3300 Labels: Avery laser label #5160

■

Before you buy a large amount of paper, please test some to make sure that the paper is suitable.

■

Use paper that is made for plain-paper copying.

■

Use paper that is 20 to 24 lb (75 to 90 g/m2).

■

Use neutral paper. Do not use acidic or alkaline paper.

■

Use long-grain paper.

■

Use paper with a moisture content of approximately 5%.

PAPER 2 - 1

Caution

Do not use ink jet paper. It may cause a paper jam and damage your DCP.

The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com recommendations for paper that can be used with the DCP-8040 and DCP-8045D.

and check the latest

Choosing acceptable paper

We recommend that you test paper (especially special sizes and types of paper) on the DCP before purchasing large quantities.

■

Avoid feeding label sheets that are partly used or your DCP will be damaged.

■

Avoid using coated paper, such as vinyl coated paper.

■

Avoid using preprinted or highly textured paper, or paper with an embossed letterhead.

For optimum printing, use a recommended type of paper, especially for plain paper and transparencies. For more information on paper specifications, call your nearest authorized sales representative or the place where you purchased your DCP.

■

Use label or transparencies that are designed for use in printers.

■

For the best print quality, we recommend using long-grained paper.

■

If you are using special paper and the paper has problems feeding from the paper tray, try again using the manual feed tray or multi-purpose tray.

■

You can use recycled paper in this DCP.

laser

2 - 2 PAPER

+ 110 hidden pages

Brother DCP-8040, DCP-8045D User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

Frequently asked questions (FAQs)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Safety precautions

To use the DCP safely

Choosing a location

Table of Contents

Introduction

Using this Guide

Finding information

Symbols used in this Guide

On-line Registration (USA and Canada)

DCP part names and operations

Control panel overview

Status LED indications

Inserting originals for copying (and scanning)

Using the ADF (automatic document feeder)

Using the scanner glass

Paper

About paper

Type and size of paper

Recommended paper

Choosing acceptable paper