Brother 9400 User Manual
USER’S GUIDE
Read this User’s Guide before you start using your P-touch.
Keep this User’s Guide in a handy place for future reference.
PREFACE
Thank you for purchasing this P-touch!
With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts
and character styles to design beautiful custom labels. In addition, the many pre-formatted templates
available make label- and stamp-making quick and easy.
Installing the P-touch Editor software on your computer will provide you with many more illustration and layout tools to design labels, which can then be printed on your P-touch.
You can print professional-looking labels in no time. The quality and performance of this P-touch
make it an extremely practical machine to meet all your labelling needs.
Although this P-touch is easy to use, we suggest that you read this User’s Guide carefully before
starting. Keep this manual nearby for future reference.
Declaration of Conformity
We, Brother International Europe Ltd.
Brother House
1 Tame Street
Audenshaw
Manchester M34 5JE
U.K.
declare that this product conforms with the following normative documents:
Safety: EN 60950
EMC: EN 55022 Class B
EN 50082-1
and follow the provisions of the Low Voltage Directive 73/23/EEC and the Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/263/EEC
and 92/31/EEC).
Issued by: Brother International Europe Ltd.
European Technical Services
Division
The enclosed interface cable should be used in order to ensure compliance with
the limits for EMC.
CONTENTS
QUICK REFERENCE
Chapter 1
Before You Start....................................................... 1
EXAMPLES OF WHAT YOU CAN MAKE WITH THIS P-TOUCH ..2
GENERAL DESCRIPTION..............................................................4
Features............................................................................................................... 4
LCD display......................................................................................................... 5
Menus................................................................................................................... 5
Keyboard.............................................................................................................. 6
Chapter 2
Getting Started......................................................... 7
PRECAUTIONS .............................................................................8
Connecting the power supply cord...................................................................... 9
Installing a TZ tape cassette.............................................................................. 11
Connecting to the computer...............................................................................12
Turning on & off the P-touch............................................................................. 12
Installing P-touch Editor................................................................................... 13
Using P-touch Editor......................................................................................... 18
Reading the User’s Guide.................................................................................. 21
Chapter 3
Functions ............................................................... 23
Performing basic operations .............................................................................24
Entering text....................................................................................................... 25
Editing text.........................................................................................................36
Formatting......................................................................................................... 40
Storing and recalling files ................................................................................. 61
Printing.............................................................................................................. 64
Setting display features......................................................................................73
i
Chapter 4
Using Labels and Stamps........................................ 75
Laminated tape...................................................................................................76
Non-laminated tape............................................................................................76
Instant-lettering tape..........................................................................................76
Iron-on transfer tape ..........................................................................................77
Stamp film...........................................................................................................78
ERROR MESSAGE LIST ...............................................................81
TROUBLESHOOTING ................................................................ 88
MACHINE SPECIFICATIONS...................................................... 91
Appendix ............................................................... 93
Symbols ..............................................................................................................94
Special barcode characters ...............................................................................98
Fonts ..................................................................................................................98
Sizes and widths .................................................................................................99
Type styles .......................................................................................................100
Framing and shading patterns ........................................................................101
Background designs ........................................................................................102
Pre-set templates .............................................................................................103
Template text styles .........................................................................................107
Text transformation styles ...............................................................................108
INDEX ......................................................................................109
ACCESSORIES........................................................................... 112
ii
Entering text
Adding a space Space bar
Adding an uppercase
letter
Adding a series of
uppercase letters
Adding an accented
character
Adding a symbol
→ Type character
Alt
→ Type character → or to select →
Symbol
a) → or to select
QUICK REFERENCE
+ desired character
New Block
CATALOGUE NO.
→ → or to select
New Block
Adding a new line
Adding a new block
Adding a barcode
Adding a special character to the barcode
Changing a barcode
parameter
Editing text
Zooming in and out
Deleting text
Clearing all of the text
and formats
Clearing only the text
Selecting an area of the
text
Selecting all of the text
Copying text
Pasting text
(or type) symbol number →
Symbol
b) → or to select symbol category → → , , or
to select symbol number →
New Block
+
New Block
Barcode
→ Type barcode data →
Barcode
Symbol
→ → or to select special character →
Barcode
Format
→ → or to select parameter → → or to select setting →
→
New Block New Block
Zoom
Image
Clear
+ → or to select
Clear
+ → or to select
Clear
Area
→ , , or to select text
All
Area
+
All
Area
→ , , or to select text→
All
Copy text → , , or to position cursor → → or to select
New Block
New Block
New Block
New Block
TEXT & FORMATS
Copy
&Paste
→
TEXT ONLY
New Block
→
New Block
Copy
&Paste
New Block
OK
→
New Block
Formatting text
Changing the font
Font
Changing the character
size
Changing the character
width
Changing the character
style
Changing the italic setting
Changing the line effects
Changing the vertical
printing setting
Changing the label
length
Changing the margins
Changing the horizontal
alignment
Changing the pitch
Changing the background
Size
Width
Style
Italic
/
Vert
Format
→ or to select
New Block
Format
→ or to select
Format
→ or to select
Format
→ or to select
Format
a) → or to select
LENGTH
MARGIN →
→ → or to select (or type) setting →
→
H.ALI →
PITCH →
BACK →
→
→
→
or to select setting →
or to select setting →
or to select setting →
or to select design →
New Block
New Block
New Block
New Block
Using a template
Creating a label or
stamp from a template
1 Changing the style
of the template
2 Editing the template
text
3 Printing a template
other than one from
the
STAMP
category
Format
b) → or to select
→ type text → to select font and →
New Block
Templt
a) → or to select
type) template number
→
BACK →
Font
CATALOGUE NO. →
→ Type line of text and → Continue with 1,
New Block New Block
→
or to select
New Block New Block
New Block
SMALL
→
or to select (or
or
LARGE
2, 3, 4 or 5
Templt
b) → or to select template category → → or to select
template number →
→ Type line of text and → Continue with 1, 2, 3,
New Block New Block
New Block
4 or 5
or to select
→
New Block New Block
or to select
or to select
→
CHANGE STYLE →
New Block
CONTINUE →
PRINT →
New Block New Block
→ or to select
New Block New Block
→
→
Change the text →
→
or
OK →
to select setting
→
Changing the print
options (for a template
other than one from the
category)
STAMP
4 Printing a template
from the
STAMP
cat-
egory
or to select
PRINT →
New Block New Block
Continue with 6, 7, 8, 9, 0, A or B
or to select
PRINT →
New Block New Block
→ or to select
→ or to select
OPTION →
PRINT STAMP →
→
Printing an ID label (for
a template from the
category)
STAMP
5 Storing the template
text
or to select
New Block
or to select
New Block New Block
Storing, recalling deleting text files
Saving a file that has not
been saved before
File
→ or to select
→ Type file name →
Saving a previously
saved file
Recalling a previously
saved file
Deleting a previously
saved file
File
→ or to select
File
a) → or to select
New Block
File
b) → or to select
File
a) → or to select
→
or
to select file →
PRINT →
FILE →
New Block
→ or to select
New Block
→
or
to select file name → Type file name →
→
→
Edit file name →
→
→ Type file name → →
New Block
New Block
SAVE AS →
SAVE →
OPEN →
OPEN →
New Block
New Block
New Block New Block
New Block
New Block New Block
DELETE →
PRINT LABEL
to select
SAVE AS or SAVE →
or
or
→
or
→
to select file number →
to select file number →
or
to select file number →
Printing text
Previewing the label
appearance
Feeding and cutting 25
mm of tape
Printing using the current print options
Changing the print
options
6 Printing many cop-
ies
→
New Block New Block
File
b) → or to select
or
+
Feed
& Cut
Print
→
Print
or
to select file →
Zoom
Image
→
or
or
to select
New Block
to select
to select
OK
DELETE →
→
OK
New Block
OPTION
or B
or
New Block
to select
COPIES
→
→
→
New Block New Block
→ → Continue with 6, 7, 8, 9, 0, A
→ Type file name → →
New Block
or
to select (or type) number →
7 Printing many cop-
ies while increasing
selected text
or
bering field → → or to select end of numbering field → →
or
to select
NUMBER
New Block New Block
to select (or type) number →
→
New Block
→ ,
or to select start of num-
,
8 Printing a mirror
image of the text
9 Inverting the printed
and unprinted areas
0 Changing the shape
of the text
A Changing how
labels are cut
B Enlarging text and
printing it on 2, 3 or
4 labels
or
or
or
or
or
to select
to select
to select
to select
to select
MIRROR
INVERT
TRANSFORM
CUT
SPLIT
→ → or to select ON →
→ → or to select ON →
→
→
→ or to select setting →
→
→ or to select setting →
→ or to select setting →
New Block
New Block
New Block
New Block
New Block
Ch.1 Before You Start
Chapter
1
Before You Start
B
efore
Y
ou
S
tart
1
Ch. 1 Before You Start
EXAMPLES OF WHAT YOU CAN
Before You Start
Quickly create a label for a home video by using the Template function (➩ p. 57). If you
wish, you can then change the overall style of the text (➩ p. 58).
With the New Block function (➩ p. 27), your labels can contain sections with dif-
ferent numbers of lines. In this label, part of the text was formatted using a different
font (➩ p. 40) and a different style (➩ p. 43). In addition, the Barcode function
makes creating and printing barcodes easy.
Decorate your text using the many frames and shadings (➩ p. 47). Then,
just before printing, use the TRANSFORMATION function (➩ p. 69) to
change the shape of the text.
Use the NUMBER (numbering)
function (➩ p. 65) to print several
numbered labels at one time, without changing the text for each label.
You can also invert the printing to
make the light parts dark and the
dark parts light (➩ p. 68).
2
Ch.1 Before You Start
MAKE WITH THIS P-TOUCH
With the Area function (➩ p. 38), you can
select certain parts of the text and change their
font, size and style (➩ p. 40–47). Give your
label a different look by adding one of the 13
different background designs (➩ p. 55). The
[SMALL] and [LARGE] background settings
allow you to create your own background
design.
Create larger labels by enlarging the text and printing it on two, three or four labels, which
can then be put together (➩ p. 71). With the currency conversion function, you can quickly
convert a price into a different currency (➩ p. 31). In addition, you can decorate your label
using the 475 symbols and pictures available with the Symbol function (➩ p. 27).
Before You Start
Using clear tape and the MIR-
ROR function (➩ p. 67) to
print in reverse, this sign for a
glass door can be read from
the adhesive side. In this
example, a warning symbol
was added (Symbol function
➩ p. 27), and the entire text
was framed using the Frame/
Shading function (➩ p. 47). In
addition, the label was
printed vertically using the
Vertical function (➩ p. 46).
Create a table using the Frame/
Shading function (➩ p. 47) to put a
box around each line of each block
in the text. Then, use the Area func-
tion (➩ p. 38) to format the headings
of the table.
3
Ch. 1 Before You Start
Features
Before You Start
Tape exit slot
GENERAL DESCRIPTION
Tape compartment cover
Cover release button
LCD display
Keyboard
Handle
Interface connector
Lettering stick
Power supply connector
4
Ch.1 Before You Start
LCD display
1 Caps indicator ➩ p. 25 9 Tape length setting ➩ p. 52
2 Alt indicator ➩ p. 25 0 Margin setting ➩ p. 53
3 Template indicator ➩ p. 57 A Cursor ➩ p. 24
4 Zoom indicator ➩ p. 36 B Style setting indicator ➩ p. 43
5 Background indicator ➩ p. 55 C Italic setting indicator ➩ p. 44
6 Half cutter indicator ➩ p. 70 D Vertical printing indicator ➩ p. 46
7 Font setting ➩ p. 40 E Character size setting ➩ p. 41
8 Tape width indicator ➩ p. 11
Before You Start
Menus
Caps Alt Template Zoom
[ ]:CONFIRM
BACKGROUND
OFF
[SMALL]
[LARGE]
PARQUET
METAL
MOSAIC
Style Italic Vertical
Caps Alt Template Zoom
[ ]:CHANGE SETTINGS
OPTION
COPIES:1
NUMBER:OFF
MIRROR:OFF
INVERT:OFF
TRANS-:
FORM ABC
Style Italic Vertical
Back
Half
ground
Cut
36mm
24mm
18mm
12mm
9mm
A
6mm
The colour of the arrows on the ends of
the scroll bar shows whether or not more
settings are available. When the arrows
are light ( and ), no more settings
are available. When the arrows are dark
( and ), more settings can be seen
by pressing or to move 9 or Î
up or down.
In menus where 9 appears beside a set-
Back
Half
ground
Cut
36mm
24mm
18mm
12mm
9mm
A
6mm
ting or function, pressing con-
New Block
firms the selection.
In menus where Î appears beside a
function, pressing displays the menu
for the selected function. On the other
hand, pressing confirms all of
New Block
the settings displayed in the menu.
5
Ch. 1 Before You Start
Keyboard
3 456 7 8 AB CDEF G
90
Before You Start
2
U
T
S
R
Print
Feed
File Templt Format Setup
& Cut
Alt
Cancel
/
I / F
/
Conv.
Setup
Size
Font
Width
Symbol
Italic
Style
New Block
Clear
Vert
Copy
&Paste
Barcode
Zoom
Image
Area
All
1
H
I
J
K
L
M
OPQ
S
N
1 (power supply) key ➩ p. 12
H Back Space key ➩ p. 37
2 Print key ➩ p. 64 Clear function ➩ p. 37
3 Feed & Cut key ➩ p. 64 I Copy & Paste key ➩ p. 39
4 File key ➩ p. 61 J Barcode key ➩ p. 29
5 Templt (template) key ➩ p. 57 K Zoom key ➩ p. 36
6 Format key ➩ p. 52 Image function ➩ p. 64
7 Setup key ➩ p. 73 L Area key ➩ p. 38
8 (frame/shading) key ➩ p. 47
/
9 Interface key ➩ p. 12
All function ➩ p. 39
M (enter) key ➩ p. 24 & 27
0 Currency conversion key ➩ p. 31 New Block function ➩ p. 27
A Font key ➩ p. 40 N Cursor keys ➩ p. 24
B Size key ➩ p. 41 O Symbol key ➩ p. 27
C Width key ➩ p. 42 P Space bar ➩ p. 25
D Style key ➩ p. 43 Q Code key ➩ p. 24
E Italic key ➩ p. 44 R Cancel key ➩ p. 24
F (line effects) key ➩ p. 45
/
S Shift key ➩ p. 25
G Vert (vertical) key ➩ p. 46 T Caps key ➩ p. 25
U Alt key ➩ p. 25
6
Ch. 2 Getting Started
G
etting
tarted
S
Chapter
2
Getting Started
7
Ch. 2 Getting Started
PRECAUTIONS
● Use only Brother TZ tapes with this machine. Do not use tapes that do not have the
mark.
● Before installing a tape cassette, be sure that the tape is correctly fed under the tape guides.
● Do not pull on the tape being fed from the P-touch. Doing so may damage the tape cassette.
● Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight and rain.
● Do not expose the machine to extremely high temperatures or humidity.
● Do not leave any rubber or vinyl on the machine for an extended period of time. Doing so may
Getting Started
cause staining.
● Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth.
● Do not put any foreign objects into or heavy objects on the machine.
● To avoid injuries, do not touch the cutter’s edge.
● Use only the power supply cord designed exclusively for this machine. Use of any other cord
will void the warranty.
● When the machine is not being used for a long period of time, disconnect the power supply
cord.
● A blank horizontal line appearing in a printed label may indicate that there is dust on the print
head. Clean the print head by gently wiping up and down along the print head with a dry cotton
swab. For more details, see page 89.
● Never try to disassemble the P-touch.
8
Ch. 2 Getting Started
Connecting the power supply cord
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
This P-touch can be used anywhere a standard electrical outlet is available.
1 Insert the plug on the end of the power supply cord into the power supply connector on the
back of the P-touch.
2 Insert the pronged plug on the other end of the power supply cord into an AC outlet.
NOTE
Only use the power supply cord designed exclusively for this machine.
For the UK and Ireland
Getting Started
For continental Europe
9
Ch. 2 Getting Started
For UK and Ireland
IMPORTANT - Wiring Information
If the power cord supplied with this product is not suitable for your electrical outlet,
remove the plug from the mains cord and fit an appropriate three pin plug. If the replacement plug is intended to take a fuse, then fit the same fuse as the original.
If a moulded plug is severed from the power cord, then it should be destroyed because a
plug with cut wires is dangerous if plugged into a live socket outlet. Do not leave it where
a child might find it.
In the event of replacing the plug fuse, fit a fuse approved by ASTA to BS1362 with the
Getting Started
same rating as the original fuse.
Always replace the fuse cover. Never use a plug with the cover omitted.
WARNING - THIS PRODUCT MUST BE PROPERLY EARTHED.
This wires in the mains cord are coloured in accordance with the following code:
The colours of the wiring in the power lead of this product may not correspond with the
markings which identify the terminals in your plug. If you need to fit a different plug, proceed as follows.
Remove a length of the cord’s outer sheath, taking care not to damage the coloured insulation of the wires inside.
Cut each of the three wires to the appropriate length. If the construction of the plug permits, leave the green and yellow wire longer than the others so that, in the event that the
cord is pulled out of the plug, the green and yellow wire will be the last to disconnect.
Remove a short section of the coloured insulation to expose the wires.
The wire coloured green and yellow must be connected to the terminal in the plug marked
with the letter “E” or by the earth symbol, or coloured green or green and yellow.
The wire coloured blue must be connected to the terminal marked with the letter “N” or
coloured black or blue.
The wire coloured brown must be connected to the terminal marked with the letter “L” or
coloured red or brown.
The outer sheath of the cord must be secured inside the plug. The coloured wires should
not hang out of the plug.
Green and yellow: Ground
Blue: Neutral
Brown: Live
10
If in any doubt, consult a qualified electrician.
Ch. 2 Getting Started
Installing a TZ tape cassette
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
A TZ tape cassette is supplied with this P-touch.
TZ tape cassettes are available for this machine
in a wide variety of colours and sizes, making it
possible to make distinctive colour-coded and
stylised labels. In addition, this machine has
been designed to allow you to change the tape
cassettes quickly and easily.
1 Press the cover release button, and then lift
open the tape compartment cover.
2 If a tape cassette is already installed and
you wish to replace it, remove it by pulling
it straight out.
3 If the ink ribbon is loose in the tape cassette
to be installed, use your finger to wind the
toothed wheel in the direction of the arrow
on the cassette until there is no slack in the
ribbon. Also, make sure that the end of the
tape feeds under the tape guides.
4 Insert the tape cassette firmly into the com-
partment, making sure that the entire back
of the cassette touches the bottom of the
compartment.
NOTE
When inserting the tape cassette, make sure that the
ink ribbon does not catch on the corner of the
metal guide.
.
5 Close the compartment cover and press the
power supply key ( ) to turn on the
machine if it is off. The width of the cur-
rently installed tape is shown by the tape
width indicator on the right edge of the display.
Back
Half
Caps Alt Template Zoom
0.0cm HELSI
MARGIN:WIDE AUTO
Style Italic Vertical
ground
Cut
36mm
24mm
18mm
12mm
9mm
A
6mm
Getting Started
Feed
6 Press once to remove any slack in the
& Cut
tape and cut off the excess.
11
Ch. 2 Getting Started
Connecting to the computer
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
This machine is equipped with an interface connector, which allows you to print labels and
stamps that you create with the P-touch Editor
software installed on your IBM PC-compatible
computer and Macintosh.
NOTE
Only the US English version of the P-touch Editor
software for the Mac is available.
1 Turn off both the P-touch and the computer.
Getting Started
2 Insert the small plug on the interface cable
into the interface connector on the back of
the P-touch.
NOTE
Only use the interface cable designed exclusively
for this machine.
3 Insert the 9-pin connector into the serial
(COM) port of your computer and tighten
the screws to lock it into place.
4 Turn on the P-touch, and then start up the
computer.
5 Press on the P-touch to enter Interface
mode
I / F
.
Turning on & off the P-touch
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
The power supply key ( ) is located in the
top right corner of the machine’s keyboard.
This P-touch will automatically turn off if no key
is pressed or no operation is performed for 30
minutes. In addition, if it has remained plugged
in, the previous session’s text is displayed when
you turn it on again.
● Press to turn on or turn off the P-touch.
12
Ch. 2 Getting Started
Installing P-touch Editor
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Installing the P-touch Editor software and printer
driver adds even more illustration and layout
features to the label-making possibilities availa-
ble with the many functions of your P-touch.
NOTE
Since the P-touch Editor software can be used with
both the PT-9400 and the PT-9200PC, the illustrations in the printer screens may not always match
your model.
On an IBM PC-compatible computer:
1 Check that your system configuration meets
the following requirements.
Computer: IBM PC or compatible
Operating system: Microsoft Windows
98 or NT 4.0
Hard disk free space: At least 20 MB
NOTE
A few hundred megabytes of additional free space
may be needed when printing long labels or large
amounts of data.
Monitor: VGA or higher graphics card
Serial port: 9-pin connector jack
CD-ROM drive
2 Connect the PT-9400 to the computer’s
serial port and turn both of them on.
3 Insert the P-touch Editor CD-ROM into the
computer’s CD-ROM drive. A dialogue box
that allows you to select the language of the
programme appears
.
®
95,
4 Select the language of the P-touch Editor
software that you wish to install, and then
click the OK button. A dialogue box which
allows you to select what to install is displayed.
5 Click the top button to start up the
®
InstallShield
Wizard for installing the P-
touch Editor software and the PT-9400
printer driver.
NOTE
To install only the printer driver, click the Printer
driver button, and then skip to step B.
6 Click the Next button to display the User
Information dialogue box.
Getting Started
NOTE
The installers for the P-touch Editor programme,
printer driver and User’s Guide can also be copied
from the CD-ROM onto floppy disks. Refer to the
Readme file for more details.
7 Type your name and company’s name into
the appropriate boxes to personalise your
copy of the P-touch Editor software.
8 Click the Next button to enter the informa-
tion. A dialogue box asking for confirmation
on the entered information appears.
9 Click the Yes button to register the entered
information. The Setup Type dialogue box,
which allows you to select the options to be
installed, is displayed.
13
Ch. 2 Getting Started
0 Select “Typical” (installs all of the basic
Getting Started
options), “Compact” (installs only the minimum necessary options), or “Custom” (allows
you to select which options to install).
NOTE
☞ If you chose “Custom”, click the Next button
to display the Option dialogue box, which
allows you to select which options will be
installed.
B Click the Yes button. A dialogue box that
allows you to select whether to install or
uninstall the application is displayed.
C Select “Install”, and then click the Next but-
ton.,
For Windows 95/98:
®
A dialogue box that allows you to select the
PTCOM port where the PT-9400 is connected appears.
☞ If you choose to install the User’s Guide onto
your computer, it will quickly be available
each time you wish to refer to it.
A Click the Next button to install the P-touch
Editor software. After it is installed, a dialogue box that allows you to select whether
or not to install the printer driver appears.
14
For Windows NT 4.0:
®
A dialogue box that allows you to add a
PTCOM port appears.
NOTE
If a PTCOM port is not installed, one can be added
by clicking the Add button.
Select the port where the PT-9400 is connected,
and then click the OK button.
D For Windows NT 4.0:
®
Clilck the Next button.
A dialogue box that allows you to select the
PTCOM port where the PT-9400 is connected appears.
E Select the PTCOM port that the PT-9400 is
connected, and then click the Next button.
A dialogue box confirming how the installation will be carried out appears.
Ch. 2 Getting Started
G Click the Next button. The Change Baud
Rate Wizard starts up.
H Select the serial port where the PT-9400 is
connected, and then click the Next button.
Getting Started
F Click the Next button. A dialogue box
showing that the printer driver has been
installed appears.
I Select the desired baud rate, and then click
the Next button. A dialogue box confirming
the settings appears.
J Click the Next button to enter the settings. A
dialogue box appears showing that the
baud rate has been set to the selected rate.
K Click the Finish button. A dialogue box
appears showing that installation is completed.
L Click the Finish button.
NOTE
If you installed only the driver, be sure to select
“Yes, I want to restart my computer now.”
15
Ch. 2 Getting Started
On a Macintosh computer:
Follow the procedure below to install the Ptouch Editor software on the Mac.
NOTE
Only the US English version of the P-touch Editor
software for the Mac is available.
1 Check that your system configuration meets
the following requirements.
Computer:
Hard disk free space:
NOTE
Getting Started
A few hundred megabytes of additional free space
may be needed when printing long labels or large
amounts of data.
Operating system:
Printer port:
Macintosh or Power Macintosh
At least 20 MB
System 7.5.3 or later
8-pin connector jack
CD-ROM drive
2 Connect the PT-9400 to the computer’s
printer port and turn both of them on.
3 Insert the P-touch Editor CD-ROM into the
computer’s CD-ROM drive and doubleclick the CD-ROM icon.
NOTE
If you clicked the Custom Install button, the dialogue
box shown below is displayed allowing you to select
which options will be installed.
NOTE
The installers for the P-touch Editor programme and
the User’s Guide can also be copied from the CDROM onto floppy disks. Refer to the Readme file for
more details.
4 Open the “PT-9200PC” folder, and then dou-
ble-click the “P-touch Editor 3.0 Installer”
icon.
5 Click either the Install button (installs all
options) or the Custom Install button (allows
you to select which options to install).
After selecting the desired options, click the Install
button to install the selected options.
6 In the dialogue box that appears when
installation is completed, click the Quit button. A dialogue box which allows you to
restart your computer appears.
7 Click the Restart button.
16
Ch. 2 Getting Started
a
Follow the procedure below to select the PT9400 as your printer.
1 Pull down the Apple menu and select
“Chooser” to display the Chooser window.
2 Click the PT-9200PC icon in the list on the
left.
3 Click the icon for the printer port in the list
on the right.
4 Close the Chooser window to confirm your
settings.
Using P-touch Editor
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
The P-touch Editor application makes it easy for
anyone to design and print labels for almost any
need imaginable.
Starting up P-touch Editor:
On an IBM PC-compatible computer:
- By clicking the P-touch Editor icon:
Double-click the “P-touch Editor 3” icon in
the “P-touch Editor 3” group window.
- With the Start button:
1 Click the Start button in the taskbar to dis-
play the Start menu.
2 Select “Programs”.
3 Select “P-touch Editor 3”.
4 Click “P-touch Editor 3”.
- With Windows Explorer:
1 Start up Windows Explorer.
2 Select the drive and directory where P-
touch Editor is installed.
3 Double-click “Ptedit3.exe”.
After P-touch Editor is started, the following
window is displayed.
Getting Started
Menu bar
Standard
tool bar
Property
dock
Layout
area
Draw
toolbar
Object
dock
Status bar
Title bar
Rulers
Cursor
Print are
On a Macintosh computer:
- Double-click the “P-touch Editor Ver3.0” icon
in the “P-touch Editor Ver3.0” folder installed
on the computer.
After P-touch Editor is started, the following
window is displayed.
17
Ch. 2 Getting Started
Layout
Print
Rulers
Menu bar
Draw toolbar
Print toolbar
Database toolbar
Status bar Object dock Property dock
Getting Started
Designing a layout from an Auto For-
area
area
Title bar
mat template:
In addition to allowing you to draw pictures and
arrange text using any of the available fonts,
sizes, and styles, P-touch Editor comes with a
variety of pre-formatted templates, which make
creating label layouts quick and easy. Now let’s
see how simple it is to create a label layout with
the [Auto Format] command.
3 Click the Next button.
4 In the “Template:” list view, select the tem-
plate that you wish to use. Here, let’s select
the one named NAMEPLT2.LBL.
5 Click the Next button.
On an IBM PC-compatible computer:
1 Select the [Auto Format] command in the
[File] menu to start up the Auto Format
Wizard.
2 In the “Category:” box, select the category
containing the Auto Format template that
you wish to use. As an example, let’s select
“NAMEPLT”.
6 Click the Next or the Previous buttons until
the text that you wish to change appears in
the “Input:” edit box.
7 Change the text so that the desired text is
entered.
8 Repeat steps 6 and 7 until all of the text is
entered in the way that you want, and then
click the Next button. For this example, let’s
change the department name to “IMPORTS,
INC.”, the title to “Manager” and the name
to “BILL REYNOLDS”.
18
Ch. 2 Getting Started
9 Check that the layout contains the text that
you want to use.
0 Click the Finish button. A new layout docu-
ment containing the pre-formatted text is
created.
On a Macintosh computer:
1 Select the [Auto Format] command in the
[File] menu to display the Auto Format dialogue box.
2 In the “Category:” list box, select the cate-
gory containing the template that you wish
to use. For this example, let’s select “shop”.
5 Click the Next or the Previous buttons until
the text that you wish to change appears in
the “Input:” edit box. Here, the first line of
text that we wish to change, “CAMERA”, is
already displayed.
6 Change the text so that the desired text is
entered. We can start by changing the product name to “VCR”.
7 Repeat steps 5 and 6 until all of the text is
entered in the way that you want, and then
click the Next button. Let’s finish editing the
text by changing the original price to
“$415.” and the sale price to “$215.”
Getting Started
8 Click the Close button. The text in the lay-
out is replaced by the newly entered text.
3 In the “Template:” list box, select the tem-
plate that you wish to use. Let’s select the
one named shop3.lbl.
4 Click the OK button. A new layout contain-
ing the selected pre-formatted text is created and the Auto Text dialogue box is
displayed.
Importing a graphics file:
With the P-touch Editor application, you can
also import images files in a variety of formats
(.bmp, .dib, .jpg, .gif, .tif, .ico, and .wmf on the
PC or PICT, JPEG, TIFF and BMP on the Mac)
into your layout.
1 With a layout document displayed, select
the [Image] command in the [Insert] menu
(in the PC software) or the [Object] menu
(in the Mac software). A dialogue box that
allows you to select the image file appears.
When using the P-touch Editor for the PC:
19
Ch. 2 Getting Started
When using the P-touch Editor for the Mac:
2 Select the graphic file that you wish to add
to the layout and double-click it. The image
appears in the layout.
Getting Started
Reading the User’s Guide
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
The P-touch Editor User’s Guide can be read
either by inserting the CD-ROM into the drive
each time you wish to refer to it or by installing
it onto your hard disk so that it is quickly available at any time. Since the User’s Guide is an
HTML document, a browser is needed to read it.
The installer for the Internet Explorer 4.01
browser (English version) is also available on the
CD-ROM.
NOTE
For details on the P-touch Editor software,
☞
refer to the User’s Guide on the CD-ROM.
For details on the PT-9400, refer to this
printed User’s Guide.
The P-touch Editor User’s Guide can be read
☞
using other browsers; however, some pages
may not be displayed correctly.
Internet Explorer 4.01 for other languages can
☞
be downloaded from the Microsoft web site.
Installing Internet Explorer 4.01:
On an IBM PC-compatible computer:
1 Insert the P-touch Editor CD-ROM into the
CD-ROM drive. A dialogue box that allows
you to select the language of the programme appears.
2 Select the desired language, and then click
the OK button. A dialogue box that allows
you to select what to install is displayed.
3 Click the bottom button to start up the Inter-
net Explorer 4.01 Installer.
On a Macintosh computer:
1 Insert the P-touch Editor CD-ROM into the
CD-ROM drive.
2 Double-click the “Installer” icon in the
“CD-Distribution - ICP1” folder of the CDROM’s “P-touch” folder.
20
Reading the P-touch Editor User’s Guide:
1 If the User’s Guide was not installed onto
the computer’s hard disk, insert the P-touch
Editor CD-ROM into the CD-ROM drive.
2 Start up the User’s Guide.
On an IBM PC-compatible computer:
- By clicking the P-touch Editor icon:
Double-click “The User’s Guide PT-
9200PC” icon in the “P-touch Editor 3”
group window.
- With the Start button:
(a) Click the Start button in the taskbar to
display the Start menu.
(b) Select “Programs”.
(c) Select “P-touch Editor 3”.
(d) Click “The User’s Guide PT-9200PC”.
- With Windows Explorer:
(a) Start up Windows Explorer.
(b) Select the CD-ROM drive (if the User’s
Guide is not installed on the hard disk),
or select the drive and directory where
P-touch Editor is installed (if the User’s
Guide is installed on the hard disk).
(c) Double-click “Main.htm” in the “Man-
ual” folder.
Ch. 2 Getting Started
Getting Started
On a Macintosh computer:
- Double-click “Main.htm” in the “User’s
Guide” folder of the CD-ROM’s “P-touch”
folder (if the User’s Guide is not installed
on the hard disk), or of the installed “Ptouch Editor Ver3.0” folder (if the User’s
Guide is installed on the hard disk).
NOTE
The PT-9200PC Quick Reference is installed along
with the P-touch Editor User’s Guide.
However, the Quick Reference should be ignored
since it refers to a different model.
21
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