ADOBE ACROBAT 7 User Guide

University of Arizona Information Commons Training 1

USER’S GUIDE

Software/Hardware Module: ADOBE ACROBAT 7

Objective: Scan and create PDF Documents using Adobe Acrobat Software

p.1 Introduction p.2 Scanning Documents into Adobe Acrobat

p.2 Launching the program p.2 Scan into Adobe Acrobat

p.3 Editing the PDF file p.3 Document properties p.4 Performing OCR p.4 Bookmarks and Page thumbnails p.5 Adding Hyperlinks p.5 Reduce File Size

p.5 Converting Files to PDF p.5 HTML, images, text p.6 Microsoft Office documents (Word, Excel, PowerPoint)

Portable Document Format (PDF) is a universal file type for making paper documents available over the Web. It can also be used to convert other types of files to PDF format so they can be opened without the software originally used to create them. PDF files can be opened and printed by anyone with the Adobe Acrobat Reader installed on their computer, regardless of platform. (The reader can be downloaded for free from Adobe.com.)

PDF files are created using the Adobe Acrobat program:

1. by scanning printed documents into it

2. by opening HTML, image files or text files as Adobe PDF

3. from documents created in Microsoft Office programs (Word, Excel, PowerPoint)

Bookmarks tab

Pages tab (open)

Adobe Acrobat 7.doc Last Update: 8/12/2005 ©Arizona Board of Regents

University of Arizona Information Commons Training 2

Scanning Documents into Adobe Acrobat

Launch the Adobe Acrobat program from the icon on the bottom of the screen or from the Scanning folder or Web Page Creation folder.

Place the page to be scanned face down on the scanner bed. From the File menu, choose Create PDF

– From Scanner. (Or click on the Create PDF button in the toolbar and select From Scanner.)

A Create PDF dialog box will appear. Choose Epson Perfection 2480/2580 (or 1670 for model 1670 scanners), and scan front sides. Destination should be New PDF document, unless you have opened another PDF file and wish to append pages to it. If you want your scanned document to be searchable and the text selectable, make sure the box for Recognize Text using OCR is checked. Checking the Add Tags to Document box will improve accessibility for disabled users. Then click on Scan.

This opens the Epson scanning software. The options are Full Auto Mode, Home Mode and Professional Mode. Choose the Home or Professional Mode. (See the guides for Scanning Images using 2580 or 1670 scanners for more details about using these modes.)

Settings in Home or Professional Mode: Text documents:

Image/Document Type: Black and White document or Text/Line Art. (Text documents with

color illustrations can be scanned as a Color Document, but text quality may suffer and file sizes will increase

Resolution: 300 dpi

greatly.)

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