480i SIP IP
PHONE
Release 1.4
41-000098-00-08
User Guide
Aastra Telecom will not accept liability for any damages and/or long
distance charges, which result from unauthorized and/or unlawful
use.
While every effort has been made to ensure accuracy, Aastra Telecom
will not be liable for technical or editorial errors or omissions
contained within this documentation. The information contained
in this documentation is subject to change without notice.
Copyright 2005 Aastra Telecom. www.aastra.com
All Rights Reserved.
SOFTWARE LICENSE AGREEMENT
Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a
personal, worldwide, non-transferable, non-sublicenseable and non-exclusive, restricted use license to use Software in object form solely with the
Equipment for which the Software was intended. This Product may integrate programs, licensed to Aastra by third party Suppliers, for distribution
under the terms of this agreement. These programs are confidential and
proprietary, and are protected as such by copyright law as unpublished
works and by international treaties to the fullest extent under the applicable law of the jurisdiction of the Customer. In addition, these confidential
and proprietary programs are works conforming to the requirements of
Section 401 of title 17 of the United States Code. Customer shall not disclose to any third party such confidential and proprietary programs and
information and shall not export licensed Software to any country except in
accordance with United States Export laws and restrictions.
Customer agrees to not reverse engineer, decompile, disassemble or display Software furnished in object code form. Customer shall not modify,
copy, reproduce, distribute, transcribe, translate or reduce to electronic
medium or machine readable form or language, derive source code without the express written consent of the Seller and its Suppliers, or disseminate or otherwise disclose the Software to third parties. All Software
furnished hereunder (whether or not part of firmware), including all copies
thereof, are and shall remain the property of Seller and its Suppliers and
are subject to the terms and conditions of this agreement. All rights
reserved.
Customer's use of this software shall be deemed to reflect Customer's
agreement to abide by the terms and conditions contained herein. Removal
or modification of trademarks, copyright notices, logos, etc., or the use of
Software on any Equipment other than that for which it is intended, or any
other material breach of this Agreement, shall automatically terminate this
license. If this Agreement is terminated for breach, Customer shall immediately discontinue use and destroy or return to Seller all licensed software
and other confidential or proprietary information of Seller. In no event
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consequential damages) arising out of the use of or inability to use the software, even if Seller has been advised of the possibility of such damages.
480i IP Phone User Guide iii
Table of Contents
Table of Contents
About this Guide..........................1
Documentation.............................1
Introduction..................................1
Phone Features ..........................1
General Requirements................1
Installation and Setu p............ ......2
Getting Started.............................3
When You First Plug in
Your Phone. ...... ..... ...... ...... ......3
Updating Your Phone..................3
Startup Screens........ ..................3
Network Disconnected................4
Restarting Your Phone................4
Customizing Your Phone ............5
Setting Your Options...................5
Using the 480i Phone...................7
Hard keys.............................. ..... .7
Multiple Line an d C al l
Appearances............................7
Idle State............................... ......8
Softkeys......................................9
Customized Softkeys..................9
Connected State....... ...... ..........14
Making Calls ...............................15
Dialing a Number Live...............15
Pre-dialing a Number................15
Using Handsfree Spea ke rpho ne...
15
Using a Headset.............. ...... ....16
Intercom....................................16
Redial ........................................18
Mute..........................................18
Receiving Calls......... ...... ..........18
Additional Features....................27
Star Codes............. ...................27
Services ....................................27
Callers List .............................. ..28
Missed Calls Indicator...............29
Directory List.... ............ ........... ..30
Voicemail...................................31
Suppressing DTMF Play bac k....33
Ring Tones and Tone Se ts........34
Stuttered Dial Tone...................36
Call Waiting Tone......................36
Language....................................37
Setting Language......................37
T roubleshooting Solutions........38
Limited Warranty........................41
Handling Calls............................19
Placing a Call on Hold...............19
Transferring a Call.....................19
Conferencing Calls....................20
Picking up Calls......... ...... ...... ....21
Ending Calls..............................21
Call Forwarding.........................22
Park Calls/Pick Up Parke d C a lls...
23
v
About this Guide
This guide explains how to use
the basic features of your new 480i
phone. Not all features listed are
available by default. Contact your
system or network administrator to
find out which features and
services are available to you on
your system. Your system
administrator has the ability to
customize some features on this
phone. For information on more
advanced settings and
configurations, administrators
should refer to the Aastra SIP 480i/
480i CT/9112i/9133i IP Phone
Administration Guide.
About this Guide
Documentation
• Aastra 480i Installation Guide
– installation and set-up
instructions, general features
and functions, and basic options
list customization. Included with
the telephone.
• Aastra SIP 480i IP Phone User
Guide – explains the most
commonly used features and
functions for an end user.
• Aastra SIP 480i/480i CT/9112i/
9133i IP Phone Administration
Guide – explains how to set the
480i phone up on the network
and contains advanced configuration instructions for the 480i.
This guide has instructions that
are at a user level.
Introduction
This 480i IP telephone provides
communications over an IP
Network using the SIP IP
telephony protocol. The 480i has all
the features of a regular business
set and more, allowing you to
make and receive calls, transfer,
conference and more.
Phone Features
• A 3.5" x 2.25" backlit display.
• 6 multi-functional softkeys - as
default or customized settings
• 4 line/call appearance buttons
with corresponding lights.
• Up to 5 additional line/call
appearances as softkeys.
• Enhanced busy lamp fields.
• Full-duplex speakerphone for
handsfree.
• Built-in-two-port, 10/100 Ethernet switch which lets you share
a connection with your computer.
• Inline power support, which
eliminates power adapters.
General Requirements
• A SIP-based IP PBX system or
network installed and running
with a number created for the
new 480i IP phone.
• Adherence to SIP standard
RFC 3261.
• Access to a configuration server
where you can store the firmware image and configuration
files.
The configuration server must
be able to accept connections
anonymously (if TFTP is used).
480i IP Phone User Guide 1
• The IP phone must be configured for a specific type of protocol to use. (TFTP is enabled by
default). You can configure the
following protocols on the IP
phone:
- TFTP (Trivial File Transfer
Protocol)
- FTP (File Transfer Protocol)
- HTTP (Hypertext Transfer
Protocol)
• A 802.3 Ethernet/Fast Ethernet
LAN
• Category 5/5e straight through
cabling
• Power over Ethernet (PoE)
power supply (optional accessory – necessary only if no inline
power is provided on the network).
Installation and Setup
If your system administrator has
not already setup your 480i phone,
please refer to the Aastra 480i
Installation Guide for basic
installation and physical setup of
the 480i. For more advanced
administration and configuration
information, system and network
administrators should refer
to the Aastra SIP 480i/480i CT/
9112i/9133i IP Phone
Administration Guide.
Introduction
2 480i IP Phone User Guide
Getting Started
When You First Plug in Your Phone
The 480i automatically begins the
startup sequence as soon as it is
connected. The phone goes
through this process the first time
you plug in your phone and every
time you restart your phone. The
first screen to display is the Aastra
splash screen.
Getting Started
Updating Your Phone
After displaying the Aastra splash
screen, the 480i checks settings and
checks for new configuration and
firmware updates on the
configuration server. If a new
update is found, the phone
displays the update it is installing
(either "Updating Config" or "New
Firmware"). This may take a few
moments while the configuration
server downloads the latest
updates. Your system or network
administrator manages the
updates for the IP phones on the
configuration server.
Important! Do not unplug or
remove power from the phone
while it is checking and installing
firmware.
Startup Screens
After the phone displays the
Aastra splash screen, or after
downloading an update (if an
update was available), the phone
displays the Idle State screen.
Mon Apr 17 11:30pm
Joe Smith
1101
Voice mail
DND
Call Fwd
Note: The Idle State screen on your
phone may not look exactly as
the figure above. The softkeys
and configuration shown are an
example of what could be set up
on your phone by your system
administrator.
Sales Dept
Call Home
More
480i IP Phone User Guide 3
Network Disconnected
The "Network Disconnected"
prompt appears on the display and
the telephone status light turns on
when the phone is not properly
connected to the network. The
phone also displays the default
time and date of 12:00am Jan 1st,
2005 or the equivalent. Check that
the cables are tightly connected to
the phone and to the wall jack. The
phone should automatically detect
when it is reconnected and will
display the "Network Connected"
prompt for a few seconds.
However, if changes have been
made to your phone’s network
settings, you may need to restart
your phone.
For more information about
connecting your phone, see the
Aastra 480i Installation Guide, the
section, "Connecting to the
Network and to Power".
Check with your system or
network administrator for
assistance.
Note: f the phone displays
"No Service" you can still use the
phone but it is not registered
with the Registrar. For more
information about registering
your phone, see your system
administrator.
Restarting Your Phone
You may want to restart your
phone to check for updates from
the configuation server. You may
also need to restart your phone if
you have been asked to do so by
your network or system
administrator, or if you are having
problems with your phone.
Note: Your phone will be temporarily
out of service during the restart
and downloading process.
Important! Do not unplug or
remove power to the phone while
it is checking or installing
firmware.
You can restart your phone using
the IP phone UI or the Aastra Web
UI.:
IP Phone UI
1. Press
% on the phone to
enter the Options List.
2. Select Phone Status.
3. Select Restart Phone.
4. Press Restart to restart the
phone.
Note: To cancel without restarting the
phone, press Cancel.:
Aastra Web UI
1. Click on Operation->Reset.
2. Click
.
3. Click OK at the confirmation
prompt.
Getting Started
4 480i IP Phone User Guide
Customizing Your Phone
Setting Your Options
Pressing the % key gives you a
list of configuration options. You
can also change these options in
your phone through the Aastra
Web UI. Refer to the Aastra
480i Installation Guide for
information on less advanced
configuration options.
Note: Some options should only be
set up or changed by a network
or system administrator. Please
contact your system or network
administrator before adjusting
any administrator level options.
For more information on these
options, administrators should
refer to the Aastra SIP 480i/480i
CT/9112i/9133i IP Phone
Administration Guide.
Aastra Web UI
You can access specific
configuration options on the 480i
Customizing Your Phone
phone using the Aastra Web UI.
In order to access the Aastra Web
UI, you will need to know the IP
address of your phone.
Finding Your Phone’s IP Address
s to scroll to Network
3. Use
Status and press the Show
softkey.
4. Press the IP Addr softkey.
Attr.
LinkStat.
Negotiat.
Speed
Duplex
IP Addr
MAC Addr
Port0
Link
Auto
100M
Full
Port1
N/Link
Auto
10M
Half
Done
5. You will now see your phone’s
IP Address.
IP Address of Phone
192.168.0.100
Done
IP Phone UI
1. Press % to enter the Options
List.
2. Use s to scroll down the list
of options to Phone Status and
press the Show softkey.
480i IP Phone User Guide 5
Accessing the Aastra Web UI
Aastra Web UI
1. Open your web browser and
enter the phone’s IP address or
host name into the address field.
2. At the prompt, enter your
username and password and
click .
Note: For a user, the default user name
is "user" and the password field
is left blank.
The Network Status window
displays for the IP phone you are
accessing.
3. You can logout of the Aastra
Web UI at any time by clicking
LOGOFF.
The following categories display in
the side menu of the Aastra Web
UI: Status, Operation, Basic
Settings.
Status
The Status section displays the
network status and the MAC
address of the IP phone. It also
displays hardware and firmware
information about the IP phone.
The information in the Network
Status window is read-only.
Operation
The Operation section provides the
following options:
- User Password - Allows you to
change user password
- Softkeys and XML - Allows
you to set up to 20 softkeys for
a specific function (none, line,
do not disturb (DND),
speeddial, busy lamp field
(BLF), BLF list, XML, flash,
park, pickup, or empty.
- Directory - Allows you to copy
the Callers List and Directory
List from your IP phone to
your PC.
- Reset - Allows you to restart
the IP phone when required.
Basic Settings
The Basic Settings section provides
the following options:
- Preferences - Allows you to set
park/pickup call settings,
enable/disable call waiting
tone and stuttered dial tone,
suppress DTMF playback, set
incoming intercom call
settings, and set ring tones.
- Call Forward - Allows you to
set a phone number
destination for where you want
calls forwarded. You can
configure call forward on a
global or per-line basis.
Customizing Your Phone
6 480i IP Phone User Guide
Using the 480i Phone
Hard keys
There are Hard keys on your phone,
such as Hold z, Redial
v, Xfer , Icom and
Conf that are configured for the
call handling features. These keys are
static and cannot be reprogrammed
or changed. They are located in
two different areas on the phone.
Note: Your system administrator can
configure outgoing Intercom
calls using the Icom button. The
Redial and Conf keys can also be
set as speeddial keys. Contact
your system administrator for
more information.
Hold/Redial Key Location
Xfer
Conf
L1
L2
L3
Icom
Services
L4
These line/call appearance buttons
and lights can represent physical
lines or calls for your extension.
By pressing a line/call appearance
button, you connect to the line or
a call it represents. The line/call
appearance light indicates the
status of that line or call.
When the phone is taken off-hook,
the phone will automatically select
a line for you.
Using the 480i Phone
Redial
2
ABC
Goodbye
Options
DEF
3
Services
L4
L3
Hold
1
Xfer/Icom/Conf Key Location
Xfer
Conf
L1
L2
Multiple Line and Call Appearances
The 480i has 4 hard line/call
appearance buttons each with a
corresponding status light.
Additional line/call appearances
may also have been set up on your
phone as softkeys. To learn more
about this, please see "Softkeys as
Line/Call Appearances" on
page 10.
Icom
Line/Call
Appearance
Behaviour
Line/Call
Appearance
Status
Off Idle line or no
call activity
Light flashes
Ringing
quickly
Light flashes
Hold
slowly
When you have more than one
call, you can use the left and right
navigation buttons (
3 and 4) to
scroll left and right to the different
call information. Icons 3 and 4
will appear if there is call
information either left, right or
both sides of the current
information you are viewing.
The display will show what line
the call information is referring to
(L1, L2, L3, etc.), the Caller ID
information (name and number,
if available), the call status
(Connected, Ring, Hold etc.) and
the timer specific to that call.
480i IP Phone User Guide 7
Idle State
The Idle State menu appears when
your phone is not in use. Your
system administrator can set these
softkeys using the configuration
files or the administrative options
in the Aastra Web UI. For more
information on idle state softkey
configuration, contact your system
administrator.
The following image is of the Idle
State screen with some example
softkeys:
Tue Jan 01 10:10am
Joe Smith
1
Ext Pickup
CallReturn
CallFwdOn
If more than 6 softkeys have been
set up for you, More and Back
softkeys will be created as
required. Pressing the More softkey
accesses more Idle State softkeys
on the next screen while pressing
the Back softkey accesses the
softkeys on the previous screen.
1201
CallFwdOff
DNDOn
More
For more information on your
system’s star codes, please refer to
the documentation for the system
you are using.
Using the 480i Phone
Tue Jan 01 10:10am
Joe Smith
1
DND Off
CLIDBlock
Back
The envelope icon displays on
the Idle State screen only if
you have new messages waiting.
The number next to the envelope
indicates how many new messages
you have. To access your voicemail
messages, use the star codes for
your system if a voicemail softkey
has not been configured on your
phone.
8 480i IP Phone User Guide
1201
CancelCW
Blacklist
More
Softkeys
Your 480i has 6 softkey access
buttons, 3 on either side of the
phone’s display. The softkey
menus will change depending
on the phone’s state, displaying
relevant softkeys only.
Customized Softkeys
The 480i can have its softkeys
configured for any of the following:
• line/call appearances
• speeddials
Using the 480i Phone
• do not disturb (DND)
• Busy Lamp Field (BLF)
• BLF List
•XML
•Flash
•Park
•Pickup
•Empty
You can set the softkeys on your
phone to function using any of the
features listed above. You can also
set the softkey to display a specific
state on the IP phone UI. You must
use the Aastra Web UI to set the
softkey. This section describes
each of these softkey functions.
480i IP Phone User Guide 9
Softkeys as Line/Call Appearances
You can customize the softkeys on
your 480i phone to function as line/
call appearance softkeys. These
line/call appearance softkeys
function in a similar manner to the
4 line/call appearance hard keys
and lights on your phone. For
details on the line/call appearance
hard keys and lights, please refer
to the section "Multiple Line and
Call Appearances" on page 7 of
this manual.
Lines/call appearance softkeys
appear on the phone’s display as
shown in the following image.
Softkey Line/Call Appearance Lights
Mon Apr 17 11:30pm
Joe Smith
1
Line 5
Line 6
Line 7
Icons next to the softkeys within
the phone’s display indicate the
status for that line or call and have
equivalent status to the line/call
appearance lights of the hard keys
on the phone. The following table
provides a description for each
icon.
1101
Line 8
Line 9
Using the 480i Phone
Activity
Idle
Connected
Ringing
On Hold
Light
Solid
Solid
Flashing
Flashing
Icon Definition
There is no call activity for the line/call appearance
softkey.
A call is connected to your phone on this
line/call appearance softkey.
The equivalent on a line/call appearance hard key
is a solid green light.
A call is ringing at your phone on this line/call
appearance softkey.
The equivalent on a line/call appearance hard key
is a fast flashing green light.
A call is on hold on your phone on this line/call
appearance softkey.
The equivalent on a line/call appearance hard key
is a slow flashing green light.
Depending on how the phone has
been configured, the maximum
number of total line/call
10 480i IP Phone User Guide
appearances that can be set up is 8
or 9 (4 line/call appearance as hard
keys and 4 or 5 as softkeys). If all
line/call appearances have been
set up for the same number,
a total of 9 lines can be configured.
If all line/call appearances have
been set up between two different
numbers, a total of 8 lines can be
configured. This means that when
all line/call appearances are in use,
1 call is connected while the rest
are on hold. No further outgoing or
incoming calls can be made until
one of the line/call appearances
becomes available.
In active states, such as ringing,
conference, connected, etc., all
softkeys disappear except softkeys
that have been set up as line/call
appearances, and any context
Using the 480i Phone
dependent softkeys required for
the active state, such as the Drop
softkey in the connected state.
Typically, context dependent
softkeys appear in the top left
position and all line/call
appearance softkeys appear in the
remaining positions.
Note: In some situations, such as
during a conference call, the line/
call appearance softkeys may
overwrite some of the context
dependent soft keys. In this
case, instead of the Previous
and Next softkeys, up or down
5 or 2, will appear on
icons,
the display. By using the
and
s navigation keys, you
can access the same functionality
as the Previous and Next
softkeys.
r
Softkeys as Customized Speeddials
You can set custom softkeys as
speeddials on the 480i phone.
Speeddial softkeys can dial a star
code for a feature on the system or
a phone number or a set of digits.
A customized label displays inside
the phone’s display for each
softkey. If you press a custom
softkey, the phone goes off-hook
and dials the star code or the
number set up for this softkey.
Softkeys as Customized "Do not Disturb"
You can set a softkey to perform
a"Do not Disturb" (DND) function.
If DND is set on a softkey, the key
switches DND ON and OFF. If the
phone shares a line with other
phones, only the phone that has
DND configured is affected.
The second line on the screen of
the IP phone shows when DND is
configured. When a call comes in
on the line, the caller hears a busy
signal or recorded message,
depending on the server
configuration.
Softkeys as Customized Busy Lamp Field (BLF)
You can set a softkey to Busy Lamp
Field (BLF).
The BLF feature on the IP phones
allows a specific extension to be
monitored for state changes. BLF
monitors the status (busy or idle)
of extensions on the IP phone.
Note: The BLF setting is applicable to
the Asterisk server only.
Example
A Supervisor configures BLFs on
his phone for monitoring the status
of a worker’s phone use (busy or
idle). When the worker picks up
his phone to make a call, a busy
480i IP Phone User Guide 11
indicator on the Supervisor’s
phone shows that the worker’s
phone is in use and busy.
On the 480i, the busy and idle
indicators show on the IP phone
screen display next to the softkey
programmed for BLF functionality.
When the monitored user is idle,
an icon with the handset on-hook
shows next to the BLF softkey.
When the monitored user is on an
active call, a small telephone icon
is shown with the handset offhook.
Note: You can also use the BLF
configured softkey to dial out.
Contact your system administrator for more information about
this feature.
Softkeys as Customized BLF List
(For use with the BroadSoft
Broadworks Rel 13 or higher
platform only)
Your can set a softkey to BLF list.
The BLF list feature on the IP
phones is specifically designed to
support the BroadSoft Broadworks
Rel 13 Busy Lamp Field feature.
This feature allows the IP phone to
subscribe to a list of monitored
users defined through the
BroadWorks web portal.
In addition to monitoring the idle
and busy state, the BLF list feature
also supports the ringing state.
When the monitored user is idle,
there is a small telephone icon
shown with the handset on-hook.
When the monitored user is in
ringing state, there is a small bell
icon shown. When the monitored
user is on an active call then a
small telephone icon is shown with
the handset off-hook.
Note: The Broadworks BLF feature is
not the same as the Broadworks
Shared Call Appearance (SCA)
feature and does not permit call
control over the monitored
extension.
If you set a softkey to use BLF/List,
you must also enter a BLF List URI
at Operation->Softkeys and XML
->Services. The BLF List URI is the
name of the BLF list defined on the
BroadSoft BroadWorks Busy Lamp
field page for your particular user.
For example, my480i-blflist@as.broadworks.com. The value
of the BLF\List URI parameter
must match the list name
configured. Otherwise, no values
display on the 480i screen and the
feature is disabled.
Note: You can also use the BLF/List
configured softkey to dial out.
Example
A receptionist has a 480i CT
running Broadsoft firmware that
subscribes to a list of extensions
from the BroadWorks Application
Server. Each monitored extension
in the list shows up individually on
the 480i screen next to a softkey
button. The softkey icons on the
screen change depending on the
state of the extensions.
Softkeys for Accessing XML Services
Extensible Markup Language
(XML) is a markup language much
like HTML. You system
administrator can create
customized XML menu services
and load them to your IP phone.
These services include things like
weather and traffic reports, contact
information, company info, stock
quotes, or custom call scripts.
Users can access XML applications
via the "Services" menu on the
480i or via a softkey set to use XML
Using the 480i Phone
12 480i IP Phone User Guide
services. The phone performs an
HTTP GET on the URI created by
your system administrator.
You can set the following
parameters for object requests:
• xml application URI
• xml application title
The xml application URI is the
application you are loading into
the IP phone. You must get this
URI from your system
administrator.
The xml application title is the
name of the XML application that
displays on the Services menu in
the IP Phone UI (as option #4).
Softkeys as Customized Flash Key
You can set a softkey to generate a
flash event when it is pressed on
Using the 480i Phone
the 480i. You do this by setting the
softkey to "flash". The IP phone
generates flash events only when a
call is connected and there is an
active RTP stream (for example,
when the call is not on hold).
Softkeys as Customized Park/ Pickup Keys
The IP phone has a park and
pickup call feature that allows you
to park a call and pickup a call
when required. There are two ways
a user can configure this feature:
• Using a static configuration
• Using a programmable
configuration (configure softkeys)
Note: The IP phone accepts both meth-
ods of configuration. However, to
avoid redundancy, Aastra Telecom recommends you configure
either a static configuration or a
programmable configuration.
The IP phones support the Park/
Pickup feature on the Asterisk,
BroadWorks, Sylantro, and ININ
PBX servers.
Reference
For more information about
configuring park/pickup on the
480i phone, see "Park Calls/Pick
Up Parked Calls" on page 23.
Softkeys as Customized Empty Key
You can set a softkey to force a
blank entry on the IP phone
display for a specific softkey. You
do this by setting the softkey to
"empty". The soft keys are added
in order (from softkey1 to
softkey20) after any hard-coded
keys have been added. If a
particular soft key is not defined, it
is ignored.
State-Based Softkeys
You can configure a specific state
to display when a softkey is being
used. Available states you can
configure for each softkey include:
• idle - The phone is not being
used.
• connected - The line currently
being displayed is in an active
call (or the call is on hold)
• incoming - The phone is ringing.
• outgoing - The user is dialing a
number, or the far-end is ringing.
By default, the softkeys display in
the states of idle, connected,
incoming, and outgoing. All states
are enabled.
In the Aastra Web UI, the
operational states for each softkey
display enabled. To disable a state,
you uncheck the box for that
operational state.
480i IP Phone User Guide 13
The IP phone idle screen
condenses the softkeys. For
example, if you set softkey 12 as
the following:
Type: speedial
Label: Voicemail
Value *89
State: outgoing
then softkey 12 appears in
position 1 if no other softkeys are
set. A softkey type of "empty"
does not display on the idle screen
at all.
Connected State
The connected state screen will
appear when you are talking to
someone on the phone. Connected
state functions are available as
softkeys on the connected state
screen, as well as hard keys on the
phone. These softkeys and hard
keys allow you to handle calls, such
as transferring, conferencing, and
placing calls on hold.
Using the 480i Phone
Jan 01 10:10am 10:15
L1 Connected
> Michelle LeBlanc
1202
Drop
If softkeys have been configured
as line/call appearances and you
are connected to a call, the line/call
appearance softkeys will display
beneath the Drop softkey. Pressing
the Drop softkey will disconnect
you from the call you are
connected to.
14 480i IP Phone User Guide
Making Calls
Depending upon how you have
set the Live DialPad option in
your phone, your phone will either
dial the digits as soon as they
are pressed or collect the digits
on the screen before dialing.
See the section “Customizing
your phone” in the Aastra 480i
Installation Guide for more
information on how to configure
the Live DialPad option.
Making Calls
Note: If you are unable to make calls
within certain area codes, check
with your system administrator
for any toll restrictions placed on
your extension that may restrict
your access to long distance area
codes or dialling prefixes.
You can make a call by either:
• Lifting the handset (the phone
will automatically select the next
open line/call appearance) and
then entering the number.
• Pressing the d /f button and
then entering the number.
• Pressing a line/call appearance
button and then entering the
number.
• Or if you are pre-dialling the
number, by entering the
number and then pressing
either the
Dial softkey, the d /f button
or one of the four line/call
appearance hard keys.
Dialing a Number Live
Tue Jan 01 10:10am
L1 Dial
> 1203
Dial
If the Live DialPad option is on,
as soon as you press the first digit
on the dial pad the phone will
automatically select the next
available line, go off-hook and
dial as digits are pressed.
Pre-dialing a Number
Tue Jan 01 10:10am
> 1203
Dial
Backspace
Pause Quit
You can also make a call by
pre-dialling a number. Pre-dialling
lets you view a number before
you dial. Use the Backspace softkey
to correct any errors.
Using Handsfree Speakerphone
The handsfree feature allows you
to speak to someone without using
the handset or headset. Your
phone must be in either the
speaker or speaker/headset audio
mode. For more information on
how to set this audio option in your
phone, see the section
“Customizing Your Phone” in the
Aastra 480i Installation Guide.
• To dial using handsfree, first
press d and enter a number
at the dial tone.
• To answer a call on the
480i phone using handsfree,
press d or the line/call
appearance button.
• If in speaker audio mode, press
d to switch between handsfree
and handset.
• If in speaker/headset audio
mode, press d to switch
between handsfree and headset.
• When the handset is on
hook, press d to disconnect
a handsfree call.
When handsfree is on, the speaker
light turns on.
480i IP Phone User Guide 15
Using a Headset
The 480i accepts headsets through
the modular RJ22 jack on the
back of the phone. Contact your
telephone equipment retailer or
distributor to purchase a
compatible headset. Customers
should read and observe all safety
recommendations contained in
headset operating guides when
using any headset.
Advanced Volume Controls for the Headset Mic
On the 480i, there are 3 options
for the headset microphone
volume. To change this volume:
1. Press % to enter the Options
List.
2. Use
s to scroll down the list
of options to Set Audio and press
the Show softkey.
3. Press the Advanced softkey.
4. Use s to scroll down the list
or press the Change softkey to go
to the next selection.
5. Press the Done softkey to save
changes and exit.
6. If you do not wish to save
changes, press the Cancel
softkey.
Note: By default, the volume for
the headset microphone is set
to medium.
To Make and Receive Calls Using a Headset
1. Ensure that you have
selected a headset audio mode
by accessing the Options list
available from the phone. See
the section “Customizing Your
Phone” in the Aastra 480i
Installation Guide for
information on these settings.
2. Plug the headset into the jack.
3. Press the d /f key to obtain
a dial tone or to answer an
incoming call. Depending on
the audio mode selected from
the Options list, a dial tone
or an incoming call will be
received on either the headset
or the handsfree speakerphone.
4. Press
b end the call.
Intercom
On the 480i, the ] key
functions to access another
extension on the system.
Using the Aastra Web UI, you can
also enable (turn ON) or disable
(turn OFF) the microphone or
automatic answering (autoanswer) on the IP phone for
incoming intercom calls. If autoanswer is enabled on the IP phone,
the phone plays a tone to alert the
user before answering the
intercom call. If auto-answer is
disabled, the phone rejects the
incoming intercom call and sends a
busy signal to the caller. By
default, the microphone is OFF and
auto-answer is ON.
Note: Your system administrator can
configure outgoing Intercom
calls using the Icom button. Contact your system administrator
for more information.
Making Calls
16 480i IP Phone User Guide
Using the Icom Key
IP Phone UI
To intercom another extension on
the system:
1. Press the ].
2.Enter the extension number of
the person you wish to intercom
or the BLF softkey for that
extension.
Making Calls
3.After a beep tone, your phone
will automatically connect with
the remote extension and you
can speak through its speaker.
4.To cancel intercom, press y
or hang up.
5.When you are finished speaking,
hang up the phone by placing
the handset back on-hook or by
pressing y or the line/
call appearance button for the
active call. When you hang up,
the remote phone will also hang
up.
Enabling/Disabling Microphone and
Auto-Answer
Use the following procedure to
enable/disable the microphone
and/or auto-answer on the IP
phone.
Aastra Web UI
1. Click on Basic Settings->Preferences->Incoming Intercom
Settings.
The "Microphone Mute" field is
enabled by default (turned
OFF).
The "Auto-Answer" field is
enabled by default (turned ON).
2. To disable the "Microphone
Mute" field (turn ON), uncheck
the check box.
3. To disable the "Auto-Answer"
field (turn OFF), uncheck the
check box.
4. Click to save your
changes.
5. Click on Operation->Reset.
6. In the "Restart Phone" field
click to restart the IP
phone.
480i IP Phone User Guide 17
Redial
Press the v button to
automatically dial the most
recently dialed number you were
connected to that was dialed from
the phone.
Note: Your system administrator can
set your redial key to speedial a
specific number. Contact your
system administrator for more
information.
Mute
Press the a button to mute
handset, headset or handsfree.
The speaker light will flash slowly
and the text “Mute” will appear
on the screen. You will still be able
to hear the caller, but they will
not hear you. To toggle mute on or
off, press a.
Note: If you place a muted call on
hold, the phone automatically
takes the call off mute when you
reconnect to the call.
Receiving Calls
When a call is ringing at your
extension, you will see the
Inbound Call screen. The line/call
appearance light will flash quickly
for the incoming call.
Answering an Incoming Call
To answer the call:
• For handsfree operation, press
the Pickup softkey or the line/
call appearance button for the
incoming call.
• Press the d /f button for
handsfree or headset operation.
The setting you have selected
in the Options List for Audio
Mode will determine whether
the call goes to handsfree
or headset operation. See the
section “Customizing Your
Phone” in the Aastra 480i
Installation Guide for
information on these settings.
• Lift the handset for handset
operation.
When you answer the call, the
screen will change to the
Connected State menu. If you
cannot answer the call, depending
on the setting
at the system, the caller will be
re-directed accordingly, i.e. to your
voicemail box if your extension
has been configured for this.
Making Calls
Tue Jan 01 10:10am
L1 Ring
1202
Michelle LeBlanc
Pickup
18 480i IP Phone User Guide
Handling Calls
When you are connected to a
call, you can use the hard keys on
the phone to transfer, conference
or place a call on hold.
Placing a Call on Hold
When you place a call on hold,
only your phone can retrieve the
call. To place a call on hold:
1. Connect to the call (if not
already connected).
2. Press the Hold softkey.
Handling Calls
Jan 01 10:10am 00:27
L1 Hold
1202
>
Michelle LeBlanc
Pickup
The line/call appearance light
will begin to flash slowly. The
screen will display “Hold∆ with the
line number the call is held at on
your phone.
When on Hold
When you have been placed
on hold, you cannot hear any voice
from the caller. The line/call
appearance light for the line you
are on will remain solid to indicate
that you are still connected.
Jan 01 10:10am 00:27
L1 Connected
1202
>
Michelle LeBlanc
Drop
Automatic Hold
When juggling multiple calls, you
do not have to press the hold
button to go from one call to the
next. The phone will automatically
put your current call on hold when
you press a new line/call
appearance button.
Retrieving a Held Call
If you have more than 1 call on
hold, you can scroll through the
held call information by pressing
3 and 4 navigation keys.
the
To reconnect to a call, press the
line
/call appearance button where
this call is being held or press the
Pickup softkey.
Transferring a Call
Blind Transfer
A blind transfer is when you
transfer a call directly to another
extension without consulting
with the person receiving the call.
To do this, simply complete the
transfer before the receiving party
answers the call.
Consultative Transfer
You also have the option to consult
with the person you are
transferring the call to before you
complete the transfer. To do this,
simply remain on the line until the
receiving party answers the call.
After consulting with the receiving
party, you can either complete the
transfer or go back to the original
call.
480i IP Phone User Guide 19
IP Phone UI
To transfer a call to another
extension:
1. Connect to the call you
wish to transfer (if not already
connected).
2. Press the . button.
3. Enter the extension number of
the person you wish to transfer
the call to.
Tue Jan 01 10:10am
L2 Dial
1203
>
Juan Perez
Dial
Conferencing Calls
The 480i phone supports up to
three parties (including yourself)
in a conference call. This is also
known as a 3 Way call.
Note: Your system administrator can
set your conference key to speeddial a specific number. Contact
your system administrator for
more information.
IP Phone UI
To create a conference call:
1. Connect to the first party you
wish to include in the conference
(if not already connected).
2. Press the =button.
3. Dial the number of the
person you wish to add to
the conference.
Handling Calls
4. If you do not wish to transfer
the call, place the handset back
on hook or press the N
button. To go back to the original
call, press the line/call appearance button for the held call.
5. To complete the transfer,
you can press the
.button again.
20 480i IP Phone User Guide
Tue Jan 01 10:10am
L2 Dial
1203
>
Juan Perez
Dial
4. Wait for the new party to
answer. You can consult with
the new party first before
adding them to the conference.
Jan 01 10:10am 00:54
L2 Connected
1203
>
Juan Perez
Drop
5. If you do not wish to add the
new party to the conference,
press the Nbutton while
connected to this new call. This
disconnects the new party,
leaving the original call on hold.
To go back to the original call,
press the line/call appearance
button for this call.
6. If you wish to add the new
party to the conference, press the
= button again.
Handling Calls
Jan 01 10:10am 01:33
L1 Conference
1202
>
Michelle LeBlanc
Drop
Picking up Calls
If you are juggling multiple
calls, you can scroll through call
information by pressing the
4 navigation keys. If you wish to
connect to an incoming call or
re-connect to a call you placed on
hold, press the line/call
appearance button for the call or
press the Pickup softkey.
Jan 01 10:10am 00:54
L1 Hold
1202
>
Michelle LeBlanc
Pickup
3 and
Next
7. To drop a party from the
conference, use the navigational
keys to navigate to the desired
party’s call appearance screen or
press the Next and Previous
softkeys (if visible), and then
press the Drop softkey.
Jan 01 10:10am 01:52
L2 Conference
1203
>
Juan Perez
Drop
Note: If you disconnect from the
conference, the other two parties
will also disconnect.
Previous
If the phone is already connected
to a call, pressing the line/call
appearance button for the new
incoming call will automatically
place the connected call on
hold and answer the new call.
Ending Calls
To end a call, you first need to
connect to the call, if not already
connected, and press the N
button or the Drop softkey. If
connected through the handset,
you can also place the handset
back on hook to end the call.
480i IP Phone User Guide 21
Call Forwarding
The call forwarding feature on the
IP phone allows incoming calls to
be forwarded to another
destination. The phone sends the
SIP message to the SIP proxy,
which then forwards the call to the
assigned destination.
Call forwarding is disabled by
default. You can enable call
forwarding on a global or per-line
basis. If you have configured call
forwarding on an individual line,
then the settings for this line are
used; otherwise, the global call
forward settings are used.
You can have up to 9 lines on the
480i configured for call forwarding.
The following are the call forward
modes you can configure for call
forwarding:
Call
Forward-
Mode
Off Disables call forward
All Phone forwards all
Busy Phone forwards
No
Answer
Busy No
Answer
Global Phone uses the phone-
Description
incoming calls immediately to the specified
destination.
incoming calls if the
line is already in use.
Phone forwards the
call if it is not
answered in the specified number of rings
Phone forwards the
call if either the line is
already in use or the
call is not answered in
the specified number
of rings.
wide call forward setting. This is only valid
when setting the mode
of individual lines.
Setting Call Forwarding
Use the following procedure to
configure phone-wide call
forwarding.
IP Phone UI
1. Press
2. Select Call Forward.
3. Enter the "Call Forward" num-
Note: If you leave the "Number" field
4. Enter the "Call Mode" that you
5. Enter the "Number of Rings"
Note: "Number of Rings" field applys
6. Press Enter to confirm the set-
1. Click on Basic Settings->Call
For Global Call Forward Settings:
2. In the "Mode" field, select the
% on the phone to
enter the Options List.
ber destination for which you
want your incoming calls to be
forwarded.
blank, call forwarding is disabled.
want to set on your phone.
you want to set before the call is
forwarded. Valid values are 1 to
9.
to No Answer and Busy No
Answer modes only.
tings.
Aastra Web UI
Forward.
mode you want to set on your
phone.
Handling Calls
22 480i IP Phone User Guide
Note: To disable call forwarding in the
Aastra Web UI, set the mode to
OFF and remove the phone number in the "Number" field.
3. In the "Number" field, enter the
call forward number for which
you want your calls to be call
forwarded.
4. In the "Number of Rings" field,
enter the number of rings you
want to set before the call is
forwarded. Valid values are 1 to
9.
5. Click to save the Call
Forward settings. The changes
Handling Calls
are dynamic and are immediately applied to the phone.
For Per-Line Call Forward Settings
(not applicable to the 9112i):
1. Select a line to set Call Forward-
ing on.
2. In the "Mode" field, select the
mode you want to set on this
line.
Note: To disable call forwarding in the
Aastra Web UI, set the mode to
OFF and remove the phone number in the "Forward Number"
field.
Note: To force a line to use the global
settings, set the "Mode" field to
Global.
3. In the "Forward Number" field,
enter the call forward number
for which you want your calls on
this line to be call forwarded.
4. In the "Number of Rings" field,
select the number of rings on
the line before the call is forwarded. Valid values are 1 to 9.
5. Click to save the Call
Forward settings. The changes
are dynamic and are immediately applied to the phone.
Park Calls/Pick Up Parked Calls
The 480i phone has a park and
pickup call feature that allows you
to park a call and pickup a call
when required. There are two ways
you can configure this feature:
• Using a static configuration
• Using a programmable
configuration (configure a softkey)
Note: The IP phones accept both meth-
ods of configuration. However, to
avoid redundancy, Aastra Telecom recommends you configure
either a static configuration or a
programmable configuration.
The IP phones support the Park/
Pickup feature on the Asterisk,
BroadWorks, Sylantro, and ININ
PBX servers.
The following paragraphs describe
the park and pickup methods of
configuration on the IP phones.
Park/Pickup Static Configuration
You can configure a static
configuration for parking and
picking up a call using the Aastra
Web UI at Basic Settings->
Preferences. By entering the
appropriate value in the "Park
Call" and "Pickup Parked Call"
fields, you tell the phone where to
park a live call and where to
pickup the parked call.
On the IP phone UI, the static
configuration method displays the
following:
• When a call comes in, and you
pickup the handset, the default
label of "Park" displays on the
Phone UI.
• After pressing the "Park" softkey to park the call, the default
label of "Pickup" displays on the
phone UI.
480i IP Phone User Guide 23
The values you enter in the Aastra
Web UI for the Park/Pickup call
feature are dependant on your
type of server. The following table
provides the values you enter for
the "Park Call" and "Pickup
Parked Call" fields in the Aastra
Web UI.
Park/Pickup Call Server Configuration Values
Server Park Values* Pickup Values*
Aasterisk 700 700
Sylantro *98 *99
BroadWorks *68 *88
ININ PBX callpark pickup
*Leave "value" fields blank to disable the park and pickup feature.
Note: For values to enter in this field,
Configuring Park /Pickup using
Static Configuration
Use the following procedure to
configure the Park/Pickup call
feature using the static
configuration method.
Note: Aastra recommends you
configure either the static or the
programmable configuration,
but not both.
3. Enter a server value in the
"Pickup Parked Call" field.
Note: For values to enter in this field,
4. Click to save your
changes.
5. Click on Operation->Reset.
Aastra Web UI
1. Click on Basic Settings->
Preferences->General.
6. In the "Restart Phone" field
click to restart the IP
phone.
Handling Calls
see the table "Park/Pickup Call
Server Configuration Values" on
page 24.
see the table "Park/Pickup Call
Server Configuration Values" on
page 24.
2. Enter a server value in the Park
Call field to which incoming live
calls will be parked.
24 480i IP Phone User Guide
Park/Pickup Programmable Configuration
The programmable method of
configuration creates park and
pickup softkeys or programmable
keys that you can configure on the
IP phones.
For the 480i, you can set a softkey
as "Park" or "Pickup" and then:
• specify a customized label to
display on the Phone UI
•specify a value
• specify which line to use
Handling Calls
• ·specify the state of the park
and/or pickup keys
On 480i
On the IP phone UI, the Park/
Pickup feature displays the
following:
• When a call comes in, and you
pickup the handset, the custom
label that you configured for the
Park softkey displays on the
Phone UI.
• After the call is parked, the label
that you configured for the
Pickup softkey displays on other
phones in the network. You can
then press the "Pickup" softkey,
followed by the applicable value
to pickup the call on another
phone in your network.
2. On the 480i, the old softkey labeled
"Pickup" has been renamed to
"Answer". This softkey uses the
old functionality - when you
pickup the handset, you see a
softkey labeled "Answer". You
can then press this key to pick up
an incoming call. Do no confuse
this feature with the new Park/
Pickup configuration feature.
You configure a Park and Pickup
programmable softkey using the
Aastra Web UI.
Programmable Configuration Using
the Aastra Web UI
On the 480i, you configure a Park
and/or Pickup key at Operation>Softkeys and XML. You enter a
key label, and value for a specific
line on the phone. The default state
of the Park configuration is
"connected". The default state of
the Pickup configuration is "idle,
outgoing".
Note: Applicable softkey values
depend on the server in your network (Asterisk, BroadWorks,
Sylantro, ININ PBX. See the table
"Park/Pickup Call Server Configuration Values" on page 24.
Configuring Park/Pickup Using
Programmable Configuration
Use the following procedures to
configure the Park/Pickup call
feature using the programmable
configuration method.
Aastra Web UI
1. Click on Operation->
Softkeys and XML.
2. Pick a softkey to configure for
Parking a call.
3. In the "Type" field, select Park.
4. In the "Label" field, enter a label
for the Park softkey.
5. In the "Value" field, enter the
approriate value based on the
server in your network.
480i IP Phone User Guide 25
Note: For values to enter in this field,
see the table "Park/Pickup Call
Server Configuration Values" on
page 24.
6. In the "Line" field, select a line
for which to apply the Park configuration.
7. Pick a softkey to configure for
Picking up a call.
8. In the "Label" field, enter a label
for the Pickup softkey.
9. In the "Value" field, enter the
approriate value based on the
server in your network.
Note: For values to enter in this field,
see the table "Park/Pickup Call
Server Configuration Values" on
page 24.
10.Click to save your
changes.
11.Click on Operation->Reset.
12.In the "Restart Phone" field
click to restart the IP
phone.
Using the Park Call/Pickup Parked Call Feature
Use the following procedure on the
IP phones to park a call and pick
up a parked call.
Park a Call
1. While on a live call, press the
"Park" softkey.
2. Perform the following for your
specific server:
For Asterisk Server
- Server announces the extension
number where the call has been
parked. Once the call is parked,
press the y key to complete
parking.
For BroadWorks Server
- After you hear the greeting from
the CallPark server, enter the
extension where you want to park
the call.
For Sylnatro Server
- Enter the extension number where
you want to park the call, followed
by "#" key.
For ININ Server
- Enter the extension number where
you want to park the call, followed
by "#" key.
Handling Calls
26 480i IP Phone User Guide
If the call is parked successfully,
the response is either a greeting
voice confirming that the call
was parked, or a hang up
occurs. The parked call party
will get music on hold.
3. If the call fails, you can pick up
the call (using the next procedure) and press the "Park" softkey again to retry step 2.
Pickup a Parked Call
1. Pick up the handset on the
phone.
2. Enter the extension number
where the call was parked.
3. Press the "Pickup" softkey.
If the call pick up is successful,
you are connected with the
parked call.
Additional Features
Star Codes
All of the main call handling and
extension management features
for your system can be set up as
speed dials on softkeys on your
phone. Contact your system
administrator for more
information.
If these have not been set up, you
can dial any star code commands
on the 480i phone the same way
you would on a regular telephone.
Services
The services key on the 480i
accesses enhanced features and
services provided by third parties.
Additional Features
Using the "Services" key, you can:
• Select customized (XML)
features
• Utilize a Caller List
• Utilize a Directory
• Utilize Voicemail
These customized services are
created by your system
administrator.
XML services are created and
provided by your application
developer through the diverse web
based language of XML.
Availability of these services
depends on your phone system or
service provider.
XML Services
The Customized Features option
on the Services menu allows you to
select applications created by your
system administrator, such as
weather and traffic reports, contact
information, company info, stock
quotes, or custom call scripts.
You can also change the title of this
option from "Customized
Features" to a title of your
choosing (via the Aastra Web UI at
Operation->Softkeys and XML
->Services using the parameter,
"XML Application Title".)
Reference
For more information about XML
services, see "Softkeys for
Accessing XML Services" on
page 12 or contact your system
administrator.
Accessing XML Services
Use the following procedure to
access your customized XML
services.
IP Phone UI
1 Press x on the phone to
display the Services menu.
Select "Custom Features", or
select the name you specified
for your XML services.
2 Use the
through the line items in a
menu-driven and directory
"Custom Features" screen.
Message services display to the
screen after selecting the "Custom Features" option.
For user input services, follow
the prompts as appropriate.
3 To exit from the "Customized
Features" screen, press Exit.
r and s to scroll
480i IP Phone User Guide 27
Callers List
The IP phone has a "Callers List"
feature that store the name, phone
number, and incremental calls, for
each call received by the phone.
You can view, scroll, and delete
line items in the Callers List from
the IP phone UI. You can also
directly dial from a displayed line
item in the Callers List. You can
download the Callers List to your
PC for viewing using the Aastra
Web UI.
When you download the Callers
List, the phone stores the
callerlist.csv file to your computer
in comma-separated value (CSV)
format.
You can use any spreadsheet
application to open the file for
viewing. The following is an
example of a Callers List in a
spreadsheet application.
The file displays the name, phone
number, and the line that the call
came in on.
Using the Callers List
Use the following procedure to use
the Callers List.
3. Use the
through the line items in the
Callers List.
Note: To the left of a line item, a b icon
4. To delete all entries in the
Callers list, press the 3 Delete
softkey at the "Callers List"
header.
To delete a line item from the
Callers List, select the line item
you want to delete and press the
3 Delete softkey.
5. To cancel a delete function,
press the
keys.
6. To save a line item to a
programmable key for
speeddialing, press the 3 Save
softkey and enter the line
number at the "Save to?"
prompt that is already
configured for speeddialing at a
softkey.
7. To dial a displayed entry from
the Callers List, pick up the
handset, press the d/f
handsfree key, or press a line
key.
8. To exit the Callers List, press the
x key.
r and s to scroll
displays with the handset ON or
OFF the receiver. The ON
receiver indicates the call came
in as a missed call. The OFF
receiver indicates the call came
in and was answered.
r or the s Scroll
Additional Features
IP Phone UI
1. Press x on the phone to
display the Services menu.
or
Press the
Callers List directly. (skip to
step 3)
2. From the Services menu, select
"Callers List".
28 480i IP Phone User Guide
s key to enter the
Downloading the Callers List
Use the following procedure to
download the Callers List using
the Aastra Web UI.
Aastra Web UI
1. Click on Operation->Directory.
2. In the Callers List field, click on
.
A File Download message
displays.
3. Click OK.
Additional Features
4. Enter the location on your
computer where you want to
download the Callers List and
click SAVE. The callerslist.csv
file downloads to your computer.
5. Use a spreadsheet application to
open and view the Callers List.
Missed Calls Indicator
The IP phone has a "missed calls"
indicator that increments the
number of missed calls to the
phone. This feature is accessible
from the IP phone UI only.
The number of calls that have not
been answered increment on the
phone’s idle screen as "<number>
New Calls". As the number of
unanswered calls increment, the
phone numbers associated with
the calls are stored in the Callers
List. The user can access the
Callers List and clear the call from
the list. Once the user accesses the
Callers List, the "<number> New
Calls" on the idle screen is cleared.
Accessing and Clearing Missed Calls
Use the following procedure to
access and clear missed calls from
the Callers List. Once you display
the Callers List, the "<number>
New Calls" indicator clears.:
IP Phone UI
1. Press x on the phone to
display the Services menu.
or
Press the
Callers List directly. (skip to
step 3)
2. From the Services menu, select
"Callers List".
3. Use the
through the line items in the
Callers List to find the line items
that have the b icon with the
receiver ON. These are the
missed calls to the phone.
4. To clear a line item from the
Callers List, select the line item
you want to delete and press the
Clear softkey.
The line item is deleted from the
Callers List.
480i IP Phone User Guide 29
s key to enter the
r and s to scroll
Directory List
The IP phones have a "Directory
List" feature that allows you to
store frequently used numbers on
the phone. You can also dial
directly from a directory entry.
The Directory feature also includes
a quick-search feature that allows
you to enter the first letter that
corresponds to a name in the
Directory to find specific line
items. The phone displays the first
name with this letter.
Note: The quick-search feature in the
Directory List works only when
the Directory is first accessed.
You can view, add, change, and
delete entries to/from the
Directory List using the IP phone
UI. You can also directly dial a
number from the Directory List.
You can download the Directory
List to your PC via the Aastra Web
UI. The phone stores the
directorylist.csv file to your PC in
comma-separated value (CSV)
format.
You can use any spreadsheet
application to open the file for
viewing. The following is an
example of a Directory List in a
spreadsheet application.
Directory List Limitations
The following table indicates the
maximum characters for each line
and field in the Directory List.
Directory List Limitations
Maximum length
of a line
Maximum length
of a name
Maximum
length of a URI
Maximum
number directory
entries in the
NVRAM
Maximum
number directory
entries in the
NVRAM with the
"public" attribute
(480i CT only)
255
characters
15
characters
45
characters
200
entries
50
entries
Additional Features
The file displays the name, phone
number, and line number for each
Directory entry.
Server to IP Phone Download
Your system administrator can
populate your IP phone Directory
List with server directory files.
Contact your system administrator
for more details.
30 480i IP Phone User Guide
Using the Directory List
Use the following procedures to
access the Directory List.
IP Phone UI
9. To dial a displayed entry from
the Directory List, pick up the
handset, press the d/f
handsfree key, or press the Dial
softkey.
10.To exit the Directory List, press
the Quit softkey.
1. Press x on the phone to
display the Services menu.
or
Press the
Directory List directly. (skip to
step 3)
2. From the Services menu, select
"Directory List".
3. Use the
through the line items in the
Directory List.
4. To delete all entries in the
Additional Features
Directory list, press the
DeleteList softkey at the
"Directory List" header.
To delete a line item from the
Directory List, select the line
item you want to delete and
press the Delete softkey.
5. To cancel a delete function,
press the
keys.
6. To add a new entry to the list,
press the Add New softkey at
the "Directory List" header
screen and perform step 7.
or
Press the Add New softkey at a
line item and perform step 7.
7. Enter a phone number, name,
and line number and press the
3 Save softkey after each field
entry.
Note: The 480i allows up to 200
8. To edit an entry, use the Change
softkey. A screen displays
allowing you to edit the name,
phone number, and line
number, as well as the public/
private setting.
r key to enter the
r and s to scroll
r or the s Scroll
directory entries.
Voicemail
The Voicemail feature on the 480i
IP phone allows you to use a line,
configured with a phone number
for dialing out, to connect to a
voicemail server.
For each assigned Voicemail
number, there can be a minimum
of 0 or a maximum of 1 Voicemail
access phone number.
The Voicemail list displays a list of
phone numbers assigned to the
480i that have registered voicemail
accounts associated with them.
Note: The Voicemail list does not
display the voicemail access
number.
The phone displays up to 99
voicemails for an account even if
the number of voicemails exceeds
the limit.
Registered account numbers/URIs
that exceed the length of the
screen, either with or without the
voicemail icon and the message
count, are truncated with an ellipse
character at the end of the
number/URI string.
The end of the Voicemail list
displays the number of new
voicemail messages (if any exist).
Contact your system administrator
for lines configured for Voicemail.
480i IP Phone User Guide 31
Using Voicemail
IP Phone UI
1. Press x on the phone to
display the Services menu.
2. Select "Voicemail".
3. Use the
through the line items in the
Voicemail list.
4. When you have selected a line
item, press the d/f handsfree
key, 4 Scroll Right key, or press
a line softkey to make an
outgoing call using the
voicemail access phone number
associated with the line for
which the voicemail account is
registered.
From a selected item in the
Voicemail list, you can also lift
the handset (go offhook) to
make an outgoing call using the
voicemail access phone number.
r and s to scroll
Additional Features
32 480i IP Phone User Guide
Suppressing DTMF Playback
A feature on the IP phones allows
you to enable or disable the
suppression of DTMF playback
when a number is dialed from the
softkeys.
When suppression of DTMF
playback is disabled, and you press
a softkey, the IP phone dials the
stored number and displays each
digit as dialed in the LCD window.
When the suppression of DTMF
playback is enabled, the IP phone
dials the stored number and
displays the entire number
immediately in the LCD window,
allowing the call to be dialed faster.
DTMF playback suppression is
disabled by default. Suppressing
Additional Features
DTMF playback can be configured
using the Aastra Web UI.
Configuring Suppression of DTMF Playback
Use the following procedure to
configure suppression of DTMF
playback.
3. Enable the "Suppress DTMF
Playback" field by checking the
check box. (Disable this field by
unchecking the box). Default is
disabled.
4. Click to save your settings. These changes are not
dynamic. You must restart your
IP phone for the changes to take
affect.
5. Click on Operation->Reset.
6. In the "Restart Phone" field
click to restart the IP
phone and apply the changes.
Aastra Web UI
1. Click on Basic Settings->
Preferences.
2. Go to the "General" section
.
480i IP Phone User Guide 33
Ring Tones and Tone Sets
You can configure ring tones and
ring tone sets on the IP phones.
Ring Tones
There are several distinct ring
tones a user can select from to set
on the IP phones. You can enable/
disable these ring tones on a global
basis or on a per-line basis.
The following table identifies the
valid settings and default values
for each type of configuration
method.
Ring Tone Settings Table
Configuration
Method
IP Phone UI Global:
Aastra Web UIGlobal:
Valid
Values
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Per-Line:
Global
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Default
Value
Global:
Tone 1
Global:
Tone 1
Per-Line:
Global
Ring Tone Sets
In addition to ring tones, you can
configure ring tone sets on a
global-basis on the IP phone. Ring
tone sets consist of tones
customized for a specific country.
The ring tone sets you can
configure on the IP phones are:
• US (Default - also used in Canada)
• United Kingdom
•Italy
•Germany
•France
• Europe (generic tones)
• Australia
When you configure the country's
tone set, the country-specific tone
is heard on the phone for the
following:
- dial tone
- secondary dial tone
- ring tone
- busy tone
- congestion tones
- call waiting tone
- ring cadence pattern
You configure ring tones and tone
sets using the Aastra Web UI and
the IP Phone UI. However, when
using the IP phone UI, you can set
global configuration only.
Additional Features
34 480i IP Phone User Guide
Configuring Ring Tones and Tone Sets
Use the following procedures to
configure ring tones and tone sets
on the IP phone.
IP Phone UI
(global configuration only)
1. Press
2. Select Tones.
3. Select Set Ring Tone.
4. Select the type of ring tone
5. Select Set and then select Next.
Additional Features
6. Select Tone Set.
7. Select the country for which you
8. Select Set.
% on the phone to
enter the Options List.
(Tone 1 through Tone 5, or
Silent).
want to apply the tone set. Valid
values are Australia, Europe,
France, Germany, Italy, UK, and
US. Default is US.
The ring tone and tone set you
select is immediately applied to
the IP phone.
Aastra Web UI
1. Click on Basic Settings->
Preferences.
For global configuration:
2. In the "Ring Tones" section,
select a country from the "Tone
Set" field.
3. Select a value from the "Global
Ring Tone" field
Note: See the Ring Tone Settings Table
on page 34 for valid values.
For per-line configuration:
4. In the "Ring Tone" section,
select a line for which you want
to set ring tone.
5. Select a value from the "LineN"
field
.
Note: See the Ring Tone Settings Table
on page 34 for valid values.
6. Click to save your settings. These changes are not
dynamic. You must restart your
IP phone for the changes to take
affect.
7. Click on Operation->Reset.
8. In the "Restart Phone" field
click to restart the IP
phone and apply the ring tone.
.
480i IP Phone User Guide 35
Stuttered Dial Tone
You can enable or disable the
playing of a stuttered dial tone
when there is a message waiting on
the IP phone.
You can configure this feature
using the Aastra Web UI.
Configuring Stuttered Dial Tone
Use the folllowing procedures to
configure stuttered dial tone on the
IP phones.
Aastra Web UI Aastra Web UI
Call Waiting Tone
You can enable or disable the
playing of a call waiting tone when
a caller is on an active call and a
new call comes into the phone.
You can configure this feature
using the Aastra Web UI.
Configuring Call Waiting Tone
Use the folllowing procedures to
configure a call waiting tone on the
IP phones.
Additional Features
1. Click on Basic Settings->
Preferences->General.
2. Stuttered dial tone is enabled by
default. If required, disable the
"Stuttered Dial Tone" field by
unchecking the check box.
3. Click to save your settings.
4. Click on Operation->Reset.
5. In the "Restart Phone" field
click to restart the IP
phone.
1. Click on Basic Settings->
Preferences->General.
2. A call waiting tone is enabled by
default. If required, disable the
"Play Call Waiting Tone" field
by unchecking the check box.
3. Click to save your settings.
4. Click on Operation->Reset.
5. In the "Restart Phone" field
click to restart the IP
phone.
36 480i IP Phone User Guide
Language
Using the IP phone UI, you can set
the phones to use a specific
language to display.
When you set the language to use
on the phone, all of the display
screens (menus, services, options,
etc.) display in that language. Valid
languages for the IP phones
Language
include English, French, Spanish,
German, and Italian. Default is
English.
Setting Language
You set the language on the IP
phone using the Options key on
the IP phone. Use the following
procedures to configure the
language for the IP phone.
IP Phone UI
1 Press
2 Select Language.
3 Select In English (English),
4 On the 480, select Done.
% on the phone to
enter the Options List.
En francais (French), En espanol
(Spanish), In Deutsch (German),
or In italiano (Italian).
The language you select is
immediately applied to the IP
phone UI display.
480i IP Phone User Guide 37
Troubleshooting Solutions
Why is my display blank?
Ensure that power is being
provided to your phone. If your
network does not provide inline
power over Ethernet, you can
obtain an additional accessory, the
Aastra PoE (Power over Ethernet)
inline power supply, to provide
power over Ethernet locally to your
phone. See the section
“Connecting to the Network and to
Power” in the Aastra 480i
Installation Guide for details.
Why is my speakerphone not working?
If you press the d /f button
and the speaker light flashes and
you do not hear dial tone through
the speaker phone, the Set Audio
option in the phone’s Options list
has been set up for headset use.
Press d /f a second time and if
the light goes out, the phone has
been set up to be used only with a
headset or handset. If the light
stays on steady and you hear dial
tone, the phone has been set up so
that you can alternate between the
speakerphone and the headset by
pressing d /f . See the section
“Customizing your phone” in
the 480i Installation Guide for
instructions on how to change
the Set Audio option.
Why can’t I get a dial tone?
Check for any loose connections
and that the phone has been
installed properly. For installation
instructions, please refer to the
“Installation and Setup” section in
the Aastra 480i Installation Guide
provided with your phone.
Why doesn’t my phone ring?
Check the ring volume on your
phone. It may be turned down or
turned off. To adjust the ringer
volume setting, press the volume
button when the phone is on-hook
and idle. For more information,
refer to the “Adjusting Volume
section” in the Aastra 480i
Installation Guide provided with
your phone.
Why is the light not coming on with a new Voice Mail Message?
Your phone system or service
provider must provide “Visual”
Message Waiting service for this
function to work. Check with
your system administrator for
more information.
Why is my handset not working?
Check to ensure that the handset
cord is fully connected to both the
phone and handset. See the section
“Connecting a Handset or
Headset” in the Aastra 480i
Installation Guide for information.
What are services, and how do I use them?
Services on the IP phone include:
• Customized features
(XML features)
• Callers List
•Directory List
•Voicemail
See the section, "Services" on
page 27 more information about
the options available under
"Services".
How do I find the IP address of my phone?
Instructions on where to find
the IP address of your phone can
be found in this guide in the
section, "Finding Your Phone’s IP
Address" on page 5.
Troubleshooting Solutions
38 480i IP Phone User Guide
How do I change my User Password?
You can change the user password
from the IP phone UI or the Aastra
Web UI.
IP Phone UI
1. Press
2. Select User Password.
3. Enter the current user pass-
4. Enter the new user password.
5. Re-enter the new user pass-
6. Press Enter to save the new
1. Click on Operation->User
Troubleshooting Solutions
% on the phone to
enter the Options List.
word.
word.
password. A message,
"Password Changed" displays
on the screen.
Aastra Web UI
Password.
For information on how to access
the Aastra Web UI, go to the
section "Aastra Web UI" on page 5.
Administrators should refer to the
Aastra SIP 480i/480i CT/9112i/9133i
IP Phone Administration Guide. for
details.
Why does my phone display "Bad Encrypted Config"?
The IP phone displays "Bad
Encrypted Config" because
encrypted configuration files are
enabled but the decryption process
has failed.
Report this error to your system
administrator.
Why does my phone display the “No Service” message?
The phone displays the
“No Service” message if the SIP
settings have not been set up
correctly.
Contact your system adminstrator
for more information.
How do I restart the IP phone?
2. In the "Current Password" field,
enter the current user password.
Note: By default, the user name is
“user” (all lowercase) and the
password field is left blank. If
you have forgotten your password, contact your system
administrator for assistance.
3. In the "New Password" field,
enter the new user password.
4. In the "Confirm Password"
field, enter the new user password again.
5. Click to save your
changes.
IP Phone UI
1. Press % on the phone to
enter the Options List.
2. Select Phone Status.
3. Select Restart Phone.
4. Press Restart to restart the
phone.
Note: To cancel without restarting the
phone, press
480i IP Phone User Guide 39
Cancel.
:
Aastra Web UI
1. Click on Operation->Reset.
Troubleshooting Solutions
2. Click
3. Click OK at the confirmation
prompt.
.
40 480i IP Phone User Guide
Limited Warranty
Aastra Telecom warrants this
product against defects and
malfunctions during a one (1) year
period from the date of original
purchase. If there is a defect or
malfunction, Aastra Telecom shall,
at its option, and as the exclusive
remedy, either repair or replace
the telephone set at no charge, if
returned within the warranty
period.
If replacement parts are used in
making repairs, these parts may be
refurbished, or may contain
refurbished materials.
If it is necessary to replace the
Limited Warranty
telephone set, it may be replaced
with a refurbished telephone of the
same design and color. If it should
become necessary to repair or
replace a defective or
malfunctioning telephone set
under this warranty, the provisions
of this warranty shall apply to the
repaired or replaced telephone set
until the expiration of ninety (90)
days from the date of pick up, or
the date of shipment to you, of the
repaired or replacement set, or
until the end of the original
warranty period, whichever is
later. Proof of the original purchase
date is to be provided with all
telephone sets returned for
warranty repairs.
Exclusions
Aastra Telecom does not warrant
its telephone sets to be compatible
with the equipment of any
particular telephone company.
This warranty does not extend to
damage to products resulting from
improper installation or operation,
alteration, accident, neglect, abuse,
misuse, fire or natural causes such
as storms or floods, after the
telephone is in your possession.
Aastra Telecom shall not be liable
for any incidental or consequential
damages, including, but not
limited to, loss, damage or expense
directly or indirectly arising from
the customers use of or inability to
use this telephone, either
separately or in combination with
other equipment. This paragraph,
however, shall not apply to
consequential damages for injury
to the person in the case of
telephones used or bought for use
primarily for personal, family or
household purposes.
This warranty sets forth the entire
liability and obligations of
Aastra Telecom with respect to
breach of warranty, and the
warranties set forth or limited
herein are the sole warranties and
are in lieu of all other warranties,
expressed or implied, including
warranties or fitness for particular
purpose and merchantability.
Warranty Repair Services
Should the set fail during the
warranty period;
In North America, please call
1-800-574-1611 for further
information.
Outside North America, contact
your sales representative for return
instructions.
You will be responsible for
shipping charges, if any. When you
return this telephone for warranty
service, you must present proof of
purchase.
After Warranty Service
Aastra Telecom offers ongoing
repair and support for this product.
This service provides repair or
replacement of your Aastra
Telecom product, at Aastra
Telecom's option, for a fixed
charge. You are responsible for all
480i IP Phone User Guide 41
shipping charges. For further
information and shipping
instructions;
In North America, contact our
service information number: 1-800574-1611.
Outside N
orth America,
contact your sales representative.
Note:
Repairs to this product may be made
only by the manufacturer and its
authorized agents, or by others who
are legally authorized. This restriction
applies during and after the warranty
period. Unauthorized repair will
void the warranty.
Limited Warranty
42 480i IP Phone User Guide
Index
Numerics
480i
Index
additional features of
connected state 14
customizing 5
features of 1
finding IP address for 5
hard keys 7
idle state 8
line settings 7
making calls 15
requirements of 1
restarting 4, 39
softkeys 9
star codes for 27
using 7
A
Aastra Web UI
accessing
basic settings 6
operation description 6
status 6
about this guide 1
B
bad encryped file 39
C
call forwarding 22
configuring 22
call waiting tone 36
callers list
downloading to phone
overview 28
using on phone 28
calls
answering incoming
automatic hold for 19
conferencing 20
ending 21
handling 19
picking up 21
placing on hold 19
receiving 18
rectrieving on hold 19
transferring 19
6
27
18
29
transferring blind 19
transferring consultative 19
connected state 14
D
dial tones, stuttered 36
dialing
a live number
pre-dialling a number 15
directory list
downloading to server
limitations for 30
overview 30
using 31
documentation 1
DTMF, suppressing playback 33
15
30
H
headset
making and receving calls
using 16
volume controls for the micro-
16
phone
16
I
idle state 8
installation and setup 2
introduction 1
IP address, finding 5, 38
L
language
configuring
overview 37
37
M
making calls 15
missed calls indicator
accessing and clearing
overview 29
multiple line and call appearances 7
mute 18
29
N
network disconnected 4
no service 39
O
options, setting 5
480i IP Phone User Giude Index-1
Index
Index
P
parked calls/pick up parked calls
about parked calls
configuring 24
using on IP phone 26
23
R
redial 18
redial key 18
requirements 1
restarting the IP phone 39
restarting the phone 4
restarting, IP phone 39
ring tone sets 34
ring tones 34
S
services 27
callers list 28
directory list 30
missed called indicator 29
voicemail 31
softkeys 9
as customized "Do not Dis-
11
turb"
as customized BLF 11
as customized speed dials 11
as Line/Call Appearances 10
customizing 9
Softkeys as Customized BLF 12
softkeys, state-based 13
speakerphone, using 15
star codes 27
T
troubleshooting solutions 38
changing user password 39
How do I find the IP address of
my phone?
How do I restart the IP phone?
38
39
What are services, and how do
I use them?
Why can’t I get a dial tone? 38
Why does my phone display
"Bad Encrypted Config"?
38
39
Why does my phone display
the "No Service" mes-
sage? 39
Why doesn’t my phone ring?
38
Why is my display blank? 38
Why is my handset not work-
38
ing?
Why is my speakerphone not
working?
Why is the light not coming on
with a new Voice Mail
Message? 38
U
user password, changing 39
V
voicemail
overview
31
W
Warranty 41
Web interface 5
38
Index-2 480i IP Phone User Giude
If you’ve read this owner’s manual and consulted the Troubleshooting section and
still have problems, please visit our website at www.aastra.com or call 1-800-574-1611
for technical assistance.
© Aastra Telecom Inc.2005 41-000098-00-08
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