3COM TRGpro User Manual

Handbook for the TRGpro

™

Computer

Handheld

Copyright © 1998 3Com Corporation or its subsidiaries. Palm Computing, Palm Modem, Graffiti, and HotSync are registered trademarks, and Palm OS, the Palm Computing Platform logo, and the HotSync logo are trademarks of Palm Computing, Inc., or its subsidiaries.

Copyright © 1999 TRG Products. All rights reserved. TRGpro, CFPro, and the TRGPro logo are trademarks of TRG Products, Inc. CompactFlash is a trademark of the CompactFlash Association. Other product and brand names may be trademarks or registered trademarks of their respective owners.

Disclaimer and Limitation of Liability

TRGProductsanditssubsidiariesassumenoresponsibilityforanydamageorlossresulting from the use of this handbook.

TRG Products and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. TRG Products and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

Important: Please read the 3Com End User License Agreement and TRG Products End User Software License Agreement contained in this handbook before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of these agreements.

Palm Desktop Software

Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software from http://www.trgpro.com.

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Contents:

About This Book:

Chapter 1:

Introduction to Your TRGpro™ Handheld Computer......................... 3

Getting to know your handheld computer....................................... 3

What is a TRGpro handheld computer?........................................ 3

System requirements ........................................................................ 4

Upgrade information........................................................................ 4

TRGpro components......................................................................... 5

Installing the batteries ......................................................................... 9

Tapping and typing ............................................................................10

Tap with the stylus to get things done......................................... 10

Elements of the handheld computer interface............................ 11

Opening applications ..................................................................... 12

Using menus .................................................................................... 13

Three ways to enter data................................................................ 15

Customizing your handheld computer........................................... 19

Palm Desktop software .................................................................. 20

Connecting the cradle..................................................................... 22

Using your handheld computer with another PIM ................... 23

Chapter 2:

Entering Data in Your Handheld Computer........................................25

Using Graffiti writing to enter data................................................. 25

Writing Graffiti characters............................................................. 25

Graffiti tips ....................................................................................... 27

The Graffiti alphabet....................................................................... 28

Writing capital letters ..................................................................... 29

Writing numbers ............................................................................. 29

Graffiti numbers.............................................................................. 30

Writing punctuation marks ........................................................... 30

Writing symbols and extended characters.................................. 31

Writing accented characters .......................................................... 32

Accent strokes.................................................................................. 32

Additional non-English characters............................................... 32

Navigation strokes .......................................................................... 33

Graffiti ShortCuts............................................................................ 33

Using the onscreen keyboard ........................................................... 35

Using your personal computer keyboard....................................... 35

Importing data.................................................................................... 36

Contents Page iii

Chapter 3:

Managing Your Applications............................................................... 39

Using the Applications Launcher.................................................... 39

Selecting applications..................................................................... 39

Switching between applications................................................... 39

Categorizing applications.............................................................. 39

Changing the Applications Launcher display............................ 40

Choosing preferences........................................................................ 41

Installing and removing applications ..............................................42

Installing add-on applications ...................................................... 42

Installing games .............................................................................. 44

Removing applications .................................................................. 45

Removing Palm Desktop software............................................... 45

Security.................................................................................................47

Assigning a password.................................................................... 47

Changing or deleting a password ................................................ 48

Locking your handheld computer ............................................... 48

Recovering from a forgotten password....................................... 49

Chapter 4:

Using Your Basic Applications............................................................. 51

Overview of basic applications........................................................ 52

Date Book......................................................................................... 52

Address Book .................................................................................. 53

To Do List......................................................................................... 54

Memo Pad........................................................................................ 55

Calculator......................................................................................... 55

Expense ............................................................................................ 56

Common tasks.................................................................................... 57

Creating records.............................................................................. 57

Editing records................................................................................ 57

Deleting records.............................................................................. 59

Purging records............................................................................... 60

Exchanging and updating data: HotSync operations ............... 60

Categorizing records...................................................................... 63

Finding records ............................................................................... 67

Sorting lists of records.................................................................... 71

Making records private.................................................................. 72

Attaching notes ............................................................................... 74

Choosing fonts ................................................................................ 75

Application-specific tasks..................................................................76

Date Book......................................................................................... 76

Address Book .................................................................................. 89

To Do List......................................................................................... 94

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Memo Pad 99 Calculator 102 Expense 104

Chapter 5:

Communicating Using Your Handheld Computer ............................ 115

Managing desktop e-mail away from your desk......................... 115

Setting up Mail on the desktop................................................... 116

Synchronizing Mail with your e-mail application ................... 118

Opening the Mail application on your handheld computer... 118

Viewing e-mail items.................................................................... 118

Creating e-mail items.................................................................... 120

Looking up an address................................................................. 123

Adding details to e-mail items.................................................... 124

Storing e-mail to be sent later...................................................... 127

Editing unsent e-mail ................................................................... 127

Draft e-mail .................................................................................... 128

Filing e-mail ................................................................................... 129

Deleting e-mail .............................................................................. 130

Removing e-mail from the Deleted folder................................. 130

Purging deleted e-mail................................................................. 131

Message List options .................................................................... 131

HotSync options ............................................................................ 133

Creating special filters.................................................................. 134

Truncating e-mail items ............................................................... 138

Mail menus..................................................................................... 139

Beaming information ....................................................................... 140

Chapter 6:

Advanced HotSync® Operations .......................................................143

Selecting HotSync setup options.................................................... 143

Customizing HotSync application settings .................................. 146

Conducting a HotSync operation via modem.............................. 148

Preparing your personal computer ............................................ 148

Preparing your handheld computer........................................... 149

Selecting the conduits for a modem HotSync operation......... 151

Performing a HotSync operation via a modem........................ 152

Conducting a HotSync operation via a network ......................... 152

Connecting to your company’s dial-in server........................... 152

Conducting a HotSync operation via infrared communication 154

Preparing your personal computer

for infrared communication ........................................................ 155

Configuring HotSync Manager for infrared communication. 158

Performing an IR HotSync operation......................................... 158

Contents Page v

Returning to cradle HotSync operations................................... 159

Frequently asked questions about IR HotSync operations .... 160

Using File Link ................................................................................. 161

Creating a user profile..................................................................... 162

Chapter 7:

Setting Preferences for Your Handheld Computer......................... 165

Viewing preferences........................................................................ 165

Buttons preferences ......................................................................... 166

Pen preferences ............................................................................. 166

HotSync buttons preferences ...................................................... 168

Digitizer preferences ....................................................................... 168

Formats preferences ........................................................................ 169

Country default............................................................................. 169

Time, date, week start, and numbers formats.......................... 169

General preferences......................................................................... 170

Auto-off delay ............................................................................... 170

System, alarm, and game sounds............................................... 171

Owner preferences........................................................................... 172

ShortCuts preferences ..................................................................... 173

Creating a ShortCut...................................................................... 173

Editing a ShortCut........................................................................ 174

Deleting a ShortCut...................................................................... 174

Connection preferences................................................................... 175

Creating new configurations ...................................................... 175

Connection/Network Preferences Examples .............................. 176

Example: A connection for remote IR HotSync operations.... 176

Network preferences and TCP/IP software ................................ 180

Selecting a service......................................................................... 180

Entering a user name ................................................................... 181

Entering a password .................................................................... 182

Adding telephone settings .......................................................... 183

Connecting to your service.......................................................... 186

Creating additional service templates....................................... 186

Adding detailed information to a service template................. 187

Creating a login script.................................................................. 190

Token-based authentication systems......................................... 190

Plug-in applications ..................................................................... 191

Deleting a service template ......................................................... 194

Network preferences menu commands .................................... 195

TCP/IP troubleshooting .............................................................. 195

Chapter 8:

CompactFlash™, CFpro™,and CFBackup™ ......................................197

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CompactFlash (CF) Cards ............................................................... 197

Recommended CF Cards ............................................................. 198

TRGpro Examples......................................................................... 198

CF Memory Cards, CFpro, and CFBackup................................... 198

Inserting and Removing Memory Cards................................... 199

CFpro .............................................................................................. 201

CFpro menus, preferences, and options.................................... 201

CFBackup ....................................................................................... 208

CF Modem Cards ............................................................................. 209

Conducting a HotSync operation via CF modem .................... 209

Preparing your personal computer ............................................ 209

Preparing your handheld computer........................................... 210

Appendix A:

Maintaining Your Handheld Computer.............................................215

Caring for your handheld computer ............................................. 215

Battery considerations ..................................................................... 216

Resetting your handheld computer............................................... 217

Performing a soft reset ................................................................. 217

Performing a hard reset................................................................ 218

Appendix B:

Frequently Asked Questions............................................................. 221

Software installation problems....................................................... 221

Operating problems ......................................................................... 222

Tapping and writing problems ...................................................... 223

Application problems ...................................................................... 224

HotSync problems............................................................................ 226

Beaming problems............................................................................ 230

Password problems.......................................................................... 231

Technical support............................................................................. 232

Appendix C:

Non-ASCII Characters for Login Scripts ........................................... 233

Use of ^char ...................................................................................... 233

Carriage return and line feed ......................................................... 233

Literal characters .............................................................................. 234

Warranty and Other Product Information:

TRG Products Limited Warranty................................................... 235

TRG Products End User Software License Agreement............... 238

FCC Statement .................................................................................. 241

Canadian RFI Statement.................................................................. 241

Contents Page vii

Page viii

About This Book

Welcome to the TRGpro™ handheld computer. This handbook is designed to help you get up and running quickly. It describes all you need to know about how to use your handheld computer and the applications that come with it.

It walks you through:

Locating all the parts of your handheld computer

■

Viewing and entering data

■

Using your handheld computer with your personal computer

■

Personalizing yourhandheld computer with your own preference

■

settings

After you become familiar with the basic functionality of your TRGpro handheld computer, you can use the rest of this handbook as a reference for maintaining your handheld computer and as a source of information if you encounter any problems.

About This Book Page 1

Page 2

Chapter 1

Introduction to Your TRGpro™Handheld Computer

This chapter introduces some of the basic concepts of your handheld computer, including its physical buttons and controls. It explains how to use your handheld computer for the first time, and how to use HotSync

Getting to know your handheld computer

What is a TRGpro handheld computer?

With your TRGpro handheld computer, you will no longer have trouble getting to meetings and appointments on time, remembering people’s names and personal details, or keeping track of all the items on your to do list. The handheld computer can help you improve your track record in all these areas, both at work and at home.

You can enter all your schedule details in Date Book so you can view thembytheday,week,ormonth; youcanevensetanalarmtoremind you of important meetings. Keep all your contact names, addresses, phone numbers, and other details in Address Book, so you can find them as soon as you need them. Add your tasks to your To Do List, prioritize them so you don’t overlook them, and assign them a due date.

technology and Palm™ Desktop software.

To make sure you don’t lose any of this important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different levels of security for your handheld computer so unauthorized eyes cannot view your data.

When you are out of the office, track your expenses for your expense reports; thentransfer the data to your computer to print it out. You can write, edit, and view your e-mail, and then synchronize your e-mail with your desktop e-mail application when you return to your office.

Chapter 1 Page 3

System requirements

To install and operate Palm Desktop software, your computer system must meet the following requirements:

Minimum requirements

Windows 2000, Windows 98, Windows 95, or Windows NT 4.0

■

IBM-compatible 486 computer or higher

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8MBRAM(memory)minimum, 16 MB recommended (required

■

with Windows NT 4.0)

20 MB available hard disk space

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VGA monitor or better

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CD-ROM drive (you can also download the Palm Desktop

■

software from http://www.trgpro.com)

One available serial port

■

Optional equipment

Modem (such as a CompactFlashTMmodem card)

■

Windows-compatible printer

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Upgrade information

If you already own a Palm Computing platform device, TRG Products recommends that you install the version of Palm Desktop software that comes with your new TRGpro handheld computer into the same folder as your current Palm Desktop software. All your data will be preserved when you install the new version in the same folder as the previous version. If you use another personal information manager (PIM), such as Microsoft Outlook, you still need to install the most recent HotSync Manager and conduit software for your PIM from the Palm Desktop software CD-ROM that came with your new handheld computer.

You can perform HotSync operations in exactly the same way, so you can quickly synchronize your data with your new handheld computer. Just remember to synchronize your old Palm Computing platform device with the Palm Desktop software before you synchronize with your TRGpro, so you have all your latest information. When you synchronize your TRGpro for the first time, select the Desktop overwrites handheld option for all the conduits. See “Customizing HotSync application settings” in Chapter 6 for more information.

Page 4 Introduction to Your TRGpro™ Handheld Computer

TRGpro components

Locating front panel controls

Power button, Backlight control

Screen

Graffiti writing area

Application buttons

Scroll button

TRGpro screen

Displays the applications and information stored in your TRGpro handheld computer. It is touchsensitive and responds to the stylus.

Graffiti writing area

Application buttons

The area where you write letters and numbers using the Graffiti®alphabet. See Chapter 2 to learn how to write Graffiti characters.

Activates the individual that correspond to the icons on the buttons: Date Book, Address Book, To Do List, and Memo Pad. See “Buttons preferences” in Chapter 7 for details on reassigning these buttons to activate any application.

Tip: If your unit is turned off, pressing any application button activates the TRGpro handheld computer and opens the corresponding application.

Chapter 1 Page 5

Scroll button

Displays text and other information that extends beyond the area of the TRGpro handheld computer screen. Pressing the lower half of the scroll button scrolls down to view information below the viewing area, and pressing the upper half of the button scrolls up to view the information above the viewing area.

Power button

Turns your handheld computer on or off and controls the backlight feature. If your unit is turned off, pressing the power button turns the unit on and returns you to the last screen you viewed.

If your handheld computer is turned on, pressing the power button turns the unit off. Holding the power button down for about two seconds turns the backlight on or off.

Using the backlight

If you have difficulty seeing the information on your handheld computer, you can use the backlight to illuminate your screen.

To activate the backlight:

Press the power button and hold it down for about two seconds.

■

Release the button when the backlight turns on.

Tip: In addition, you can assign the full-screen pen stroke to

activate the backlight. See “Pen preferences” in Chapter 7 for more information.

To turn off the backlight:

Press and hold the power button for about two seconds. The

■

backlight also turns off automatically (after a period of inactivity) with the Auto-off feature. See “General preferences” in Chapter 7 for more information.

Page 6 Introduction to Your TRGpro™ Handheld Computer

Protective flip cover

The cover protects the TRGpro handheld computer screen when it is not in use and helps reduce glare while you use your handheld computer. You can open the cover so that it is at an angle, open it fully, or remove it altogether by pulling the cover out of the holes on the sides of the handheld computer. To reattach the cover, reinsert the pegs in the holes.

Chapter 1 Page 7

Locating back panel components

IR port

Stylus

CompactFlash expansion slot door

Reset button

Contrast control

Battery door

Serial (COM) port door

Stylus Slides in and out of the slot in the back panel of

the handheld computer. To use the stylus, remove it from the slot and hold it as you would a pen or pencil.

CompactFlash expansion slot door

Covers the CompactFlash expansion slot. See the discussion on CompactFlash devices in Chapter 8 for more information.

IR port Uses infrared technology to transmit data to and

receive data from other Palm Computing platform devices. See “Beaming information” in Chapter5formoreinformation.

Reset button Under normal use,you should not haveto usethe

reset button. See Appendix A for information about when and how to use the reset button.

Contrast control

Adjusts the appearance of the screen for the clearest screen display. Depending on the lighting conditions or temperature of the environment where you use your handheld computer, you may need to adjust the contrast control setting.

Page 8 Introduction to Your TRGpro™ Handheld Computer

Battery door Covers the batteries that power your handheld

computer.

Serial (COM) port door

Covers the connector that connects your handheld computer to the cradle, which in turn connects to the back of your computer. This allows you to update the information between your handheld computer and personal computer using HotSync technology.

Installing the batteries

To use your TRGpro handheld computer, you must install two AAA alkaline batteries. The batteries fit behind the battery door on the back of the unit. See “Battery considerations” in Appendix A for more information.

To install the batteries:

1. Pressthelatchonthebatterydoorandliftthebatterydooraway from your handheld computer.

Press tab to open battery door

2. Install the two AAA alkaline batteries supplied with your handheld computer into the battery compartment.

Note: A diagram in the interior of the battery compartment

shows + and - ends of the batteries. When correctly installed, the clips in the battery compartment secure the batteries in place.

3. Insert the battery door back into place so that it is flush with the back of your handheld computer and “clicks” into position.

Chapter 1 Page 9

Important: Do not force the battery door. When the batteries are

correctly installed, the battery door clips smoothly into place. If you feel resistance when replacing the door, make sure the door is aligned with the slots on the back of your handheld computer, and that the batteriesare firmly seated in the battery compartment.

Tapping and typing

Tap with the stylus to get things done

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your screen is the basic action that gets things done on your handheld computer.

The first time you start your TRGpro handheld computer, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer. Calibration aligns the internal circuitry of your handheld computer with its touch-sensitive screen so that when you tap an element on the screen, the handheld computer can detect exactly which task you want to perform.

Important: Always use the point of the stylus for tapping or making

strokes on the handheld computer screen. Never use an actual pen, pencil, or other sharp object to write on the handheld computer screen.

With your handheld computer turned on, you can tap the screen to perform many operations, such as the following:

Open applications

■

Choose menu commands

■

Initiate a global Find operation

■

Select options in dialog boxes

■

Open the onscreen keyboards

■

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use thestylustodragthesliderofanyscrollbar.

Page 10 Introduction to Your TRGpro™ Handheld Computer

Elements of the handheld computer interface

Menu bar

Check box

Pick list

Icons

Command buttons

Menu bar A set of commands thatare specificto the application.

Not all applications have a menu bar.

Command buttons

Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens.

Icons

Tap the icons to open applications , menus ,

Calculator , andto find text anywhere in your data

abc With the cursor in an input field, tap the dot to

activate the alphabetic keyboard.

123 With the cursor in an input field, tap the dot to

activate the numeric keyboard.

Check box When a check mark appears in a check box, the

corresponding option is active. If a check box is empty, tapping it inserts a check mark. If a check box is checked, tapping it removes the check mark.

Pick list Tap the arrow to display a list of choices, and then tap

an item in the list to select it.

Chapter 1 Page 11

Previous/next arrows

Scroll bar

Scroll bar Drag the slider, or tap the top or bottom arrow, to

scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider.

You can also scroll to the previous and next pages by pressingtheupperandlowerportionsofthescroll button on the front panel of the handheld computer.

Next/ previous arrows

Tap the up and down arrows to display the previous and next page of information; tap the left and right arrows to display the previous and next record.

Opening applications

You can use the Applications Launcher to open any application installed on your handheld computer. You can also open the four main applications — Date Book, Address Book, ToDo List, and Memo Pad — with the application buttons on the front panel of your handheld computer.

Tip: Whenyoupressanapplicationbuttononthefrontpanel,you

have instant access to the selected application. You don’t even need to turn on your handheld computer first.

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.

Page 12 Introduction to Your TRGpro™ Handheld Computer

To open an application:

1. Tap the Applications icon .

2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld computer, tap the scroll bar to see all of your applications.

Tip:

To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See “Categorizing applications” in Chapter 3.

Using menus

Menus on your handheld computer are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4.

To open the menu bar:

1. Open an application (such as Memo Pad).

2. Tap the Menu icon .

Chapter 1 Page 13

Tap the Menu icon

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.

Choosing a menu

After you open the menu bar for an application, tap the menu that contains the command you want to use.

The menus and menu commands that are available depend on the application. Also, the menus and menu commands vary depending on which part of the application you’re using. For example, in Memo Pad, the menus are different for the Memo List screen and the Memo screen.

Graffiti menu commands

Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on personalcomputers. The command lettersappear to the right of the command names.

Menu commands

Command letters

To use the Graffiti menu commands, the menu bar must be closed.

Page 14 Introduction to Your TRGpro™ Handheld Computer

Draw the Command stroke anywhere in the Graffiti area, and immediately write the corresponding command letter in the Graffiti letter area. When you draw the Command stroke, the word “Command” appears just above the Graffiti writing area to indicate that you are in Command mode.

Command

For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.”

Note: Command mode is active for approximately two seconds, so

you must write the command letter immediately to choose the menu command.

Displaying online tips

Many of the dialog boxes that appear on your handheld computer contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Three ways to enter data

There are three ways to enter data into your TRGpro handheld computer:

Using the onscreen keyboard

■

Using Graffiti writing

■

Entering or importing data in Palm Desktop software and then

■

Chapter 1 Page 15

synchronizing with your handheld computer

Onscreen keyboard

When you create or edit a record in an application such as Address Book, you can open the onscreen alphabetic and numeric keyboards to enter data.

Tap here for alphabetic keyboard

Tap here for numeric keyboard

After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information.

Note: You cannot enter Graffiti characters while using the onscreen

keyboard.

Alpha

Tab

Caps lock

Caps shift

Tapheretodisplay alphabetic keyboard

Numeric

Backspace

Carriage return

International

Tapheretodisplay numeric keyboard

Tap here to display international keyboard

Graffiti writing

Your TRGpro handheld computer includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti

Page 16 Introduction to Your TRGpro™ Handheld Computer

writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers.

Write letters here Write numbers here

Division marks

Your handheld computer also includes Giraffe, a game you can use to practice Graffiti writing. See “Installing and removing applications” in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing.

To open Memo Pad:

1. Press the Memo Pad application button .

2. Tap New.

Note: A blinking cursor appears on the first line of the new memo to

indicate where new text will appear.

New memo cursor

Tap New

Write in Graffiti area

See “Using Graffiti writing to enter data” in Chapter 2 for more

Chapter 1 Page 17

information.

Using Palm Desktop software

If you have new records you want to add to your handheld computer and prefer to use the personal computer keyboard rather than the onscreen keyboard, enter the data in the Palm Desktop software or the PIM you have installed to use with your handheld computer.

After the information is in Palm Desktop software, perform a HotSync operation to synchronize your handheld computer with your computer. See “Exchanging and updating data: HotSync operations” inChapter4formoreinformation.

HotSync button

Importing data

If youalready have data in a database onyour personal computer, you canimportitintothePalmDesktopsoftware.Youcanimportdata stored in applications such as spreadsheets and databases, or data from another Palm Computing platform device. When you import data, you transfer the records to your handheld computer without having to enter them manually. See “Importing data” in Chapter 2 for more information.

Page 18 Introduction to Your TRGpro™ Handheld Computer

Customizing your handheld computer

You can customize your handheld computer by using the Preferences application. You can enter personal information such as your name and address; change the time and date; view different date and time formats when you travel; turn off sounds; and configure your handheld computer to work with a modem or network. See Chapter 7 for more information on customizing your handheld computer.

To open the Preferences screens:

1. Tap the Applications icon .

2. Tap the Preferences icon .

3. Tap the category pick list in the upper-right corner of the screen.

4. Tap the Preferences category you want to view.

The following procedures for setting the time and date give you an example of how to customize your handheld computer.

You make changes to the time and date in General preferences.

To set the current time:

1. Tap the Set Time box.

Tap here

2. Tap the up or down arrows to change the hour.

3. Tap each minute number, and then tap the arrows to change them.

4. Tap AM or PM.

Note: Your handheld computer can also display time based on

a 24-hour clock. See “Formats preferences” in Chapter 7 for more information.

5. Tap OK.

Chapter 1 Page 19

Tosetthecurrentdate:

1. Tap the Set Date box.

2. Tap the arrows to select the current year.

Tap arrows to select year

Taptoselectmonth

Tap to select date

3. Tap a month.

4. Tap the current date.

To set the volume level:

1. Tap the Applications icon .

2. Tap the Volume icon at the top of the screen.

Slider Control

3. Drag the Slider Control button towards the top of the screen to increase the volume level, or towards the bottom to decrease the volume level.

4. Tap the Mute checkbox if you wish to make the handheld computer silent.

Palm Desktop software

Palm Desktop software includes the same main applications as your

Page 20 Introduction to Your TRGpro™ Handheld Computer

TRGpro handheld computer: Address Book, Date Book, To Do List, Memo Pad, Expense,and desktope-mail connectivity.You can usethe HotSync feature of this software to back up and exchange data between your personal computer and handheld computer.

Itisagoodideatobackupyourdataincasesomethinghappenstothe data on your handheld computer. Changes you make on your handheld computer or Palm Desktop software appear in both places after you synchronize.

With Palm Desktop software, you can do the following:

Work with your handheld computer applications on your

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computer. Palm Desktop software duplicates the Date Book, Address Book, To Do List, and Memo Pad applications on your handheld computer, so you can view, enter, and modify any data stored on your handheld computer.

Back up the data stored on your handheld computer with HotSync

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technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information.

Chapter 1 Page 21

Import and export data, so you can easily transfer data from other

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desktop applications into any of your main applications. See “Importing data” in Chapter 2 for more information.

Print your Date Book, Address Book, To Do List, and Memo Pad

■

information on any printer.

Connecting the cradle

The cradle that comes with your TRGpro handheld computer enables you to synchronize the information on your handheld computer with the Palm Desktop software using HotSync technology.

To connect the cradle:

1. Turn off your computer and plug the cable from the TRGpro handheld computer cradle into the serial (COM) port on your personal computer.

Note: Your TRGprohandheld computer requires a dedicated port. It

cannot share a port with an internal modem or other device. If you are unsure about the exact location of the serial port on your personal computer, refer to the manual supplied with the computer.

Installing Palm Desktop software

The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software for information about how to use the software.

To ensure a safe and uninterrupted installation of Palm Desktop software, please do the following before installing:

Turn off your personal computer and connect the cradle to it. Do

■

not place your handheld computer in the cradle until instructed.

If you are installing from diskettes (rather than the CD-ROM

■

included in the box), make sure the original Palm Desktop

Page 22 Introduction to Your TRGpro™ Handheld Computer

software diskettes are write-protected, and then make backup copies of them. When you finish, use the copies to install the software, and store the original diskettes in a safe place. Refer to your personal computer’s manual or operating system documentation if you need information about locking or copying diskettes.

Do not simply copy the Palm Desktop software files to your

■

personal computer’s hard disk. You must use the installer to place the files in their proper locations and to decompress the files.

To install Palm Desktop software:

1. Exit any open programs, including those that run at startup such as Microsoft Office, and disable any virus-scanning software.

2. Insert the Palm Desktop software CD-ROM into the personal computer’s CD-ROM drive (or insert the Setup diskette into the diskette drive).

3. When the Palm Desktop Installer Menu screen appears, click the Install button to begin the installation procedure.

4. Follow theonscreen instructions to complete the installation. Insert your handheld computer into the cradle when prompted.

Using your handheld computer with another PIM

If youprefer to useanother personal information manager (PIM),such as Microsoft Outlook, you can use it instead of installing Palm Desktop software. All you need to install are HotSync Manager and

Chapter 1 Page 23

the connection software for your PIM, called a conduit, that lets you synchronize the data between your handheld computer and your PIM.

Page 24 Introduction to Your TRGpro™ Handheld Computer

Chapter 2

Entering Data in Your Handheld Computer

This chapter explains how to enter data into your handheld computer, by writing with the stylus in the Graffiti using the onscreen keyboard, by using the personal computer keyboard, or by importing data from another application.

writing area, by

Using Graffiti writing to enter data

Chapter 1 introduced Graffiti writing and briefly described how touse it to enter text in your applications. In this section, you learn the procedures for creating letters, numbers, punctuation, and symbols as well as some Graffiti tips and tricks.

Writing Graffiti characters

Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti writing includes any character you can type on a standard keyboard. The Graffiti strokes closely resemble the uppercase letters of the regular alphabet, which makes Graffiti writing easy to learn.

There are four basic concepts for success with Graffiti writing:

If you draw the character shape exactly as shown in the tables later

■

in this chapter (like the shapes shown in the following diagram), you achieve 100% accuracy.

Theheavydotoneachshapeshowswheretobeginthestroke.

■

Certain characters have similar shapes, but different beginning and end points. Always begin the stroke at the heavy dot (you should not create the heavy dot; it is onlythere to show you where to begin the stroke).

Chapter 2 Page 25

Most characters require only a single stroke. When you lift the

■

stylus from the Graffiti writing area, your handheld computer recognizes and displays the text character immediately. To accomplish single strokes, some Graffiti strokes are portions of the regular alphabet equivalents.

The Graffiti writing area is divided into two parts: one for writing

■

the letters of the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area indicate the two areas.

Write letters here Write numbers here

Division marks

To write Graffiti letters:

1. Tap the screen where you want your text to go.

Note: You need to tap above the Graffiti writing area, and must

see a blinking cursor before you write the text.

2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter “n.”

Note: There are two different stroke shapes available for some

letters. For these letters, choose the one that’s easiest for you.

Lift stylus here

Start stroke at heavy dot

As you’ll see later, you use the same shape to create both the uppercase and lowercase version of a letter.

3. Position the stylus in the left-hand side of the Graffiti writing area.

Page 26 Entering Data in Your Handheld Computer

4. Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables.

5. Lift the stylus from the screen at the end of the stroke shape.

That’s all there is to it! When you lift the stylus from the screen, your handheld computer recognizes your stroke immediately and prints the letter at the insertion point on the screen.

As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write.

Important: You must begin the character strokes in the Graffiti

writing area. If you do not make Graffiti strokes in the Graffiti writing area, your handheld computer does not recognize them as text characters.

Graffiti tips

WhenusingGraffitiwriting,keepthesetipsinmind:

Accuracy improves when you write large characters. You should

■

draw strokes that nearly fill the Graffiti writing area.

To delete characters, simply set the insertion point to the right of

■

the character you want to delete and make the backspace stroke (a line from right to left) in the Graffiti writing area.

Write at natural speed. Writing too slowly can generate

■

recognition errors.

Do not write on a slant. Vertical strokes should be parallel to the

■

sides of the Graffiti writing area.

Press firmly.

■

Chapter 2 Page 27

The Graffiti alphabet

Letter Strokes Letter Strokes

Space Back Space

Carriage

Return

Page 28 Entering Data in Your Handheld Computer

Period

tap twice

Writing capital letters

You make capital letters with the same stroke shapes as the basic alphabet characters. To make capital letters, you must first “shift” to caps — just as you press the Shift key on a keyboard — and then write the character strokes.

Note: Graffiti writing includes a feature that automatically

capitalizes the first letter when you create a new sentence or a newrecord(bytappingNeworablankline).

To draw the first letter of a word as a capital letter:

Use the Caps Shift stroke:

■

Caps Shift

Tip: When Caps Shift is active, an “up arrow” symbol appears in

the lower-right corner of the handheld computer screen. If you accidentally activate Caps Shift, backspace will cancel it.

Caps Shift

To enter only capital letters (Caps Lock):

Use the Caps Lock stroke:

■

Caps Lock

Tip: When Caps Lock is active, an underlined “up arrow” symbol

appears in the lower-right corner of the handheld computer screen. To return to lowercase, make the Caps Shift stroke.

Caps Lock

Writing numbers

Writing numbers with Graffiti writing is similar to writing letters of the alphabet, except that you make the character strokes on the righthand side (numbers side) of the Graffiti writing area.

Chapter 2 Page 29

Graffiti numbers

Number Strokes Number Strokes

Writing punctuation marks

Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the Graffiti writing area. When you make this tap, you activate Punctuation Shift and a dot appears to show it is active. The next stroke you make with the stylus creates a punctuation mark.

Punctuation Shift

Note: When Punctuation Shift is active, you can make a symbol

stroke anywhere in the Graffiti writing area (the letters or numbers side).

Page 30 Entering Data in Your Handheld Computer

Symbol Stroke Symbol Stroke

Period

Comma

Apostrophe

Question

Exclamation

Dash

—

Left Paren

(

Right Paren

)

Slash

Dollar

Additional Graffiti punctuation

@#%^ &*<> –+ = |

\ { }[ ]~` ;: " tab

Writing symbols and extended characters

All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld computer:

Symbol

Shift

When the Symbol Shift is active, a slanted shift symbol appears in the lower-right corner of the screen. The next stroke that you make creates the symbol or extended character.

Symbol Shift

Chapter 2 Page 31

•   

==c

∅

Writing accented characters

To create accented characters, draw the stroke normally used to create the letter, followed by an accent stroke. Graffiti writing then adds the accent to the letter.

For example, the following diagram shows the strokes required to draw an accented “e.”

Accent strokes

a aaaaa

Using these accent strokes, you can write the following accented letters:

абвгдеийкмноптуфхцщъыьяэс

Additional non-English characters

You can write the following characters in the lowercase alphabet mode without any special punctuation or shifting:

Note: You must write these non-English characters in the left side of

the Graffiti writing area.

Page 32 Entering Data in Your Handheld Computer

Navigation strokes

In addition to character symbols, Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications.

Command Stroke

Move cursor right

Move cursor left

Previous field (Address Book only)

Next Field (Address Book only)

Open Address Record (Address Book only)

Graffiti ShortCuts

Graffiti ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.

Graffiti writing comeswith several predefinedShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. Forexample,youmightcreateaShortCutforyourname,orforthe header of a memo. See "Short Cuts" preferences in Chapter 7 to learn about creating your own ShortCuts.

To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

ShortCut

Chapter 2 Page 33

Your handheld computer includes the following predefined Graffiti ShortCuts:

Entry ShortCut

Date stamp ds

Time stamp ts

Date / time stamp dts

Meeting me

Breakfast br

Lunch lu

Dinner di

Page 34 Entering Data in Your Handheld Computer

Using the onscreen keyboard

You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld computer. Note that you cannot enter Graffiti characters while using the onscreen keyboard.

To use the onscreen keyboard:

1. Open any application (such as Memo Pad).

2. Tap any record, or tap New.

3. Tap “abc” to open the alphabetic keyboard, or tap “123” to open the numeric keyboard.

Tap here for alpha keyboard

4. Tap the characters to enter text and numbers.

Note: The onscreen keyboard also includes a dialog box for

international characters. You can switch among the three dialogs at any time to enter the exact text you need.

5. After you finish, tap Done to close the onscreen keyboard and place the text in the record.

Tap here for numeric keyboard

Using your personal computer keyboard

Ifyouhavealotofdatatoenter,orprefertousethecomputer keyboard, you can use Palm™ Desktop software, or any supported PIM, to enter information. Youcan then perform a HotSync to synchronize the information on your personal computer with the information on your handheld computer. Allthe main applications on your handheld computer are available in Palm Desktop software and in most PIMs.

Refer to Palm Desktop online Help for more information on entering data on your personal computer.

operation

Chapter 2 Page 35

Importing data

If you have data stored in personal computer applications such as spreadsheets and databases, or if you want to import data from another Palm Computing platformdevice, you cantransfer thedata to your TRGpro handheld computer without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your handheld computer.

Palm Desktop software can import data in the following file formats:

Comma delimited (.csv, .txt): Address Book and Memo Pad only

■

Tab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only

■

CSV (Lotus Organizer 2.x/97 Mapping): Address Book only

■

Date Book archive (.dba)

■

Address Book archive (.aba)

■

To Do List archive (.tda)

■

Memo Pad archive (.mpa)

■

Archive formats can only be used with Palm Desktop software. Use the archive file formats to share information with other people who use Palm Computing platform devices or to create a copy of your important Palm Desktop information.

To import data:

1. Open Palm Desktop software.

2. Click the application into which you want to import data.

3. If you are importing records that contain a field with category names, do the following:

Select All in the Category box.

Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category.

4. From the File menu, choose Import.

5. Select the file you want to import.

6. Click Open.

7. To import data into the correct Palm Desktop fields, drag fields in the left-hand column so that they are opposite the corresponding

Page 36 Entering Data in Your Handheld Computer

imported field on the right. If you do not want to import a field, deselect the check box for that field.

8. Click OK.

The imported data is highlighted in the application.

9. To add the imported data to your handheld computer, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

Chapter 2 Page 37

Page 38 Entering Data in Your Handheld Computer

Chapter 3

Managing Your Applications

This chapter explains how to switch between applications on your TRGpro™ handheld computer, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups.

Using the Applications Launcher

To open the Applications Launcher, tap the Applications icon .

Selecting applications

Your handheld computer is equipped with a variety of applications. All the applications installed on your handheld computer appear in the Applications Launcher. See “Opening applications” in Chapter 1 for details.

Switching between applications

When working in any application, tap the Applications icon or press an application button on the front panel of your handheld computer to switch to another application. Your unit automatically saves your work in the current application and displays it when you return to that application.

Categorizing applications

The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher. You can assign an application to a category and then display a single category or all your applications.

Chapter 3 Page 39

To categorize an application:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap App, and then tap Category.

4. Tap the pick list next to each application to select a category.

Tip: To create a new category, tap Edit Categories from the

pick list. Tap New, enter the category name, and then tap OK to add the category. Tap OK.

5. Tap Done.

To display applications by category:

1. Tap the Applications icon .

2. Do one of the following:

Tap the Applications icon repeatedly to cycle through all your categories.

Tap the pick list in the upper-right corner of the screen and select the category you want to display.

Changing the Applications Launcher display

By default, the Applications Launcher displays each application as an icon. As an alternative, you can choose to show a list of applications. You can also choose to view the same category of applications each time you open the Applications Launcher.

Page 40 Managing Your Applications

To change the Applications Launcher display:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

4. Tap the View By pick list and select List.

5. Tap OK.

To open the Applications Launcher to the last opened category:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

4. Tap the Remember Last Category check box to select it.

5. Tap OK.

Choosing preferences

You can set options that affect an entire application in the application’s Preferences dialog box.

To change preferences for an application:

1. Open an application.

2. Tap the Menu icon .

3. Tap Options, and then tap Preferences.

Note: Not all applications have a Preferences command.

4. Make changes to the settings.

5. Tap OK.

Chapter 3 Page 41

Installing and removing applications

This section explains how to install and remove applications on your TRGpro handheld computer and how to remove Palm™ Desktop software from your personal computer.

Installing add-on applications

Your TRGpro handheld computer comes with the Date Book, Address Book, To Do List, Memo Pad, Expense, Calculator, and Mail applications installed and ready to use.

You can also install additional applications on your handheld computer, such as games and other software. The Install Tool makes it easy to install software on your handheld computer during a HotSync available for Palm Computing these applications, go to a web search engine and search for Palm software.

Any game or application that you install on your handheld computer resides in RAM memory; you can delete them at any time.

To install add-on software on your handheld computer:

1. On your computer, copy or download the application you want to

operation. There are a variety of third-party applications

platform devices. To learn more about

install into the add-on folder in your Palm Desktop directory on your computer.

Note: Ifthesoftwareyoudownloadiscompressed,youneedto

decompress it into this folder. If you prefer to place the application into another folder, you need to navigate to that folder before you complete step 5.

2. Double-click the Palm Desktop icon on your desktop.

Page 42 Managing Your Applications

3. Click Install.

Tip: You can also access the Install Tool dialog by selecting

Install Tool from the Palm Desktop program group or by double-clicking any file with a PRC file extension.

4. In the User drop-down list, select the name that corresponds to your TRGpro handheld computer.

Chapter 3 Page 43

5. Click Add.

6. Select the application(s) that you want to install on your handheld computer.

7. Click Open.

Note: Review the list of applications you selected in the Install

Tool dialog box. If you do not want to install an application, select it, and then click Remove. (This does not remove the application from your computer; itsimply removes it from the list of applications to install.)

8. Click Done.

9. Perform a HotSync operation to install the application(s) you selected in step 6. See “Exchanging and updating data: HotSync operations” in Chapter 4 for details.

Installing games

The CD-ROM also includes several games that you can install with the Install Tool:

Giraffe

■

HardBall

■

MineHunt

■

Puzzle

■

SubHunt

■

Note: Giraffe is a fun, easy way for you to practice Graffiti

After you install and start a game, the instructions appear in the Game menu. Depending on the game, the Game menu may also contain commands to show high scores, to start a new game, or to set preferences for the game.

Page 44 Managing Your Applications

writing.

Removing applications

In the event that you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld computer. You can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld computer.

To remove an add-on application:

1. Tap the Applications icon .

2. Tap the Menu icon .

3. Tap App, and then tap Delete.

4. Tap the application that you want to remove.

5. Tap Delete.

6. Tap Yes.

7. Tap Done.

Removing Palm Desktop software

If you no longer want to use Palm Desktop software, you can remove it from your personal computer.

To remove Palm Desktop software:

1. From the Windows Start menu, choose Settings, and then Control Panel.

2. Double-click the Add/Remove Programs icon.

3. On the Install/Uninstall tab, select Palm Desktop software.

4. Click Add/Remove.

Note: You need to install the HotSync Manager from the installation

Chapter 3 Page 45

CD if you want to synchronize data with another PIM.

Page 46 Managing Your Applications

Security

Your handheld computer comes with a Security application so that unauthorized users cannot view the entries you wish to protect.

In Security, you can do the following:

Turn off and lock your handheld computer so that it does not

■

operate until you enter the correct password.

Hide records that you mark as private. You can hide private

■

records with or without a password. Without a password, private records are hidden until you set the Security application to show them. With a password, you must enter the password to view the private entries. See “Making records private” in Chapter 4 for information on making records private.

Assigning a password

You can assign a password to protect your private records and to lock your handheld computer.

To assign a password:

1. Tap the Applications icon .

2. Tap the Security icon.

3. Tap the Password box.

4. Enter a password.

Tap here

5. Tap OK.

6. Enter the same password a second time, and tap OK.

Chapter 3 Page 47

Changing or deleting a password

Once you define a password for your handheld computer, you can change or delete it at any time. You must enter the current password before you can change or delete it.

To change or delete your password:

1. Tap the Password box.

2. Enter the current password.

Tap here

3. Tap OK.

4. Do one of the following:

To change the password, enter the new password, and tap OK.

To delete the password, tap Delete.

Locking your handheld computer

You can also lock your handheld computer so that you need to enter your password to operate it.

Important: If you lock your handheld computer, you must enter the

exact password to re-activate your unit. If you forget the password, you need to perform a hard reset to resume using your handheld computer. Performing a hard reset deletes all the records in your unit; however, you can restore all synchronized data at the next HotSync operation. See “Performing a hard reset” in Appendix A for more information.

Page 48 Managing Your Applications

To lock your handheld computer with a password:

1. Perform a HotSync operation to synchronize the data between your handheld computer and your computer. See “Exchanging and updating data: HotSync operations” in Chapter 4 for information on synchronizing your data.

2. Assign a password.

3. Tap Turn Off & Lock Device.

Tap Off and Lock

4. Tap Off & Lock.

5. To start your handheld computer, turn it on, and then enter the password.

Recovering from a forgotten password

If you did not activate the Off & Lock feature and you forget your password, you can delete the password from your handheld computer. Deleting a forgotten password also deletes all entries and files marked as Private.

Important: If you synchronize with your computer before deleting a

forgotten password, your handheld computer restores yourprivateentriesthenexttimeyouperformaHotSync operation, but it does not restore the password.

To delete a forgotten password:

1. Tap Forgotten Password.

2. Tap Yes.

Chapter 3 Page 49

Page 50 Managing Your Applications

Chapter 4

Using Your Basic Applications

Your handheld computer includes these basic applications:

Date Book

■

Address Book

■

To Do List

■

Memo Pad

■

Calculator

■

Expense

■

This chapter is divided into three sections:

“Overview of basic applications” briefly describes each

■

application and explains how to open it.

“Common tasks” gives instructions on how to do tasks that you

■

can do in most or all of the basic applications. It’s easy to transfer what you learn in one application to the others because the structure and behavior of all the applications are quite similar.

“Application-specific tasks” is organized byapplication and gives

■

instructions on how to do tasks that are specific to each application.

Chapter 4 Page 51

Overview of basic applications

Date Book

Date Book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date.

In Date Book, you can do the following:

Enter a description of your appointment and assign it to a specific

■

time and date.

Display a chart of your appointments for an entire week. The

■

Week View makes it easy to spot available times and any potential scheduling overlaps or conflicts.

Displayamonthlycalendartoquicklyspotdayswhereyouhave

■

morning, lunch, or afternoon appointments.

Set an alarm to sound prior to the scheduled activity.

■

Create reminders for events that are based on a particular date,

■

rather than time of day. Birthdays and anniversaries are easy to track with your handheld computer.

Attach notes to individual events for a description or clarification

■

of the entry in your Date Book.

To open Date Book:

Press the Date Book application button on the front panel of your

■

handheld computer. Date Book opens to today’s schedule.

Date Book button

Note: Press the Date Book application button repeatedly to cycle

through the Day, Week, and Month views.

Page 52 Using Your Basic Applications

Address Book

Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts.

In Address Book, you can do the following:

Quickly look up or enter names, addresses, phone numbers, and

■

other information.

Enter up to five phone numbers (home, work, fax, car, etc.) or

■

e-mail addresses for each name.

Define which phone number appears in the Address List for each

■

Address Book entry.

Attach a note to each Address Book entry, in which you can enter

■

additional information about the entry.

Assign Address Book entries to categories so that you can

■

organize and view them in logical groups.

To open Address Book:

Press the Address Book application button on the front panel of

■

your handheld computer. Address Book opens to display the list of all your records.

Address Book button

Note: Press the Address Book application button repeatedly to cycle

through the categories in which you have records.

Chapter 4 Page 53

To Do List

To Do List is a convenient place to create reminders and prioritize the things that you have to do.

In To Do List, you can do the following:

Make a quick and convenient list of things to do.

■

Assign a priority level to each task.

■

AssignaduedateforanyorallofyourToDoListitems.

■

Assign To Do List items to categories so that you can organize and

■

view them in logical groups.

Sort your To Do List items either by due date, priority level, or

■

category.

Attach notes to individual To Do List items for a description or

■

clarification of the task.

To open To Do List:

Press the To Do List application button on the front panel of your

■

handheld computer. To Do List opens to display the category of items you last viewed.

To Do List button

Note: Press the To Do List application button repeatedly to cycle

through the categories in which you have items.

Page 54 Using Your Basic Applications

Memo Pad

Memo Pad provides a placeto takenotes thatare notassociated with records in Date Book, Address Book, or To Do List.

In Memo Pad, you can do the following:

Take notes or write any kind of message on your handheld

■

computer.

Drag and drop memos into popular personal computer

■

applications like Microsoft Word when you synchronize using Palm™ Desktop software and HotSync

Assignmemostocategoriessothatyoucanorganizeandview

■

them in logical groups.

Write downphone numbers and othertypes of information.Later,

■

you can copy and paste this information to other applications.

To open Memo Pad:

Press the Memo Pad application button on the front panel of your

■

handheld computer. Memo Pad opens to display the last Memo Pad screen that you viewed.

technology.

Memo Pad button

Note: Press the Memo Pad application button repeatedly to cycle

through the categories in which you have memos.

Calculator

Calculator enables you to perform addition, subtraction, multiplication, and division.

In Calculator, you can do the following:

Perform basic calculations.

■

Store and retrieve values.

■

Chapter 4 Page 55

Display the last series of calculations, which is useful for

■

confirming a series of “chain” calculations.

To open Calculator:

Tap the Calculator icon next to the Graffiti®writing area.

■

Expense

Expense lets you keep track of your expenses and then transfer the information to a spreadsheet on your personal computer.

In Expense, you can do the following:

Record dates, types of expenses, amount spent, payment method,

■

and other details associated with any money that you spend.

Assign expense items to categories so that you can organize and

■

view them in logical groups.

Keep trackof vendors (companies) and people involved with each

■

particular expense.

Log miles traveled for a particular date or expense category.

■

Sort your expenses by date or expense type.

■

Transfer your expense information to a Microsoft Excel

■

spreadsheet (version 5.0 or later) on your personal computer. (Microsoft Excel is not included in the TRGpro handheld computer package.)

To open Expense:

1. Tap the Applications icon .

2. Tap the Expense icon .

Page 56 Using Your Basic Applications

Common tasks

The tasks described in this section use the term “records” to refer to an individual item in any of the basic applications: a single Date Book event, Address Book entry, To Do List item, Memo Pad memo, or Expense item.

Creating records

You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Memo Pad, and Expense.

To create a record:

1. Select the application in which you want to create a record.

2. Tap New.

3. In Date Book only: Select start and end times for your appointment and tap OK.

4. Enter text for the record.

5. (Optional) Tap Details to select attributes for the record.

6. In Address Book and Memo Pad only: Tap Done.

There’s no need to save the record because your handheld computer saves it automatically.

Editing records

After you create a record, you can change, delete, or enter new text at any time. Two screen features tell you when your handheld computer is in editing mode:

Ablinkingcursor

■

One or more edit lines

■

Blinking cursor

Edit line

Chapter 4 Page 57

Entering text

For information on how to enter text using Graffiti writing, the onscreen keyboard, or the keyboard attached to your computer, see Chapter 2.

Edit menu

The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application.

To select text in an application:

1. Tap the beginning of the text that you want to select.

2. Drag the stylus over the text to highlight it (in black).

Note: You can drag across the text to select additional words, or

drag down to select a group of lines.

The following commands may appear in an Edit menu:

Undo Reverses the action of the last edit command. For

example, if you used Cut to remove text, Undo restores the text you removed. Undo also reverses deletions done by using backspace.

Cut Removes the selected text and stores it

temporarily in the memory of your handheld computer. You can paste the text you cut into another area of the current application or into a different application.

Copy Copies the selected text and stores it

temporarily in the memory of your handheld computer. You can paste the text that you copy into another area of the current application or into a different application.

Paste Inserts the text that you cut or copied at the

selected point in a record. The text you paste replaces any selected text. If you did not previously cut or copy text, Paste does nothing.

Select All Selects all of the text in the current record or

screen. This enables you to cut or copy all of the text and paste it elsewhere.

Page 58 Using Your Basic Applications

Keyboard Opens the onscreen keyboard. When you finish

with the onscreen keyboard, tap Done.

Graffiti Help Opens screens that show all the Graffiti

character strokes. Use this command anytime you forget a stroke for a character.

Deleting records

To delete a record in any of the basic applications:

1. Select the record you want to delete.

2. Tap the Menu icon .

3. Tap Record, and then tap the Delete command:

Date Book: Delete Event

Address Book: Delete Address

To Do List: Delete Item

Memo Pad: Delete Memo

Expense: Delete Item

A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm Desktop software, be sure that the check box is checked. If you don’t want to save a copy, tap the check box to remove the check.

4. Tap OK.

If you choose to save a copy of the selected item, your handheld computer transfers it to the archive file on your desktop the next time you perform a HotSync operation.

Other ways to delete records

You can also delete records in the following ways:

In the Details dialog box of the application, tap Delete, and then

■

tap OK.

Delete the text of the record.

■

Note: In Date Book, if you delete the text of a repeating event,

you delete all instances of that event.

Chapter 4 Page 59

Purging records

Overtime,asyouuseDateBook,ToDoList,andExpense,you’ll accumulate records in these applications that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list, as do Expense items.

All these outdated records take up memory on your handheld computer, so it’s a good idea to remove them by using Purge. If you think Date Book or To Do List records might prove useful later, you can purge them from your handheld computer and save them in an archive file.

Purging is also available in Mail. See Chapter 5 for more information.

Purging is not available in Address Book or Memo Pad, so delete outdated records from these applications.

To purge records:

1. Open the application.

2. Tap the Menu icon .

3. Tap Record, and then tap Purge.

A confirmation dialog box appears.

Date Book

to be purged. Purge deletes repeating events if the last of the series ends before the date that you purge records.

DateBook,ToDoList

records to an archive file on yourdesktop, be sure that the check box is checked. If you don’t want to save a copy, tap the check box to remove the check box.

4. Tap OK.

If you chose to save a copy of the purged records, your handheld computer transfers them to an archive file on your desktop the next time you perform a HotSync operation.

Note: Purging does not happen automatically. You must tap the

command to make it happen.

: Tap the pick list and select how old a record must be

:Ifyouwanttosaveacopyofthepurged

Exchanging and updating data: HotSync operations

The HotSync process automatically synchronizes — that is, exchanges and updates — data between your handheld computer and Palm

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Desktop software. Changes you make on your handheld computer or Palm Desktop software appear in both places after a HotSync operation. HotSync technology synchronizes only the needed portions of files, thus reducing synchronization time.

You can synchronize your data by connecting your handheld computer directly to your personal computer with the cradle or indirectly with a modem or network. See Chapter 6 for information about performing HotSync operations via a modem or network.

Performing a HotSync operation for the first time

The first time you synchronize your data, you need to enter user information on both the handheld computer and Palm Desktop software. After you enter this information and synchronize, the HotSync Manager recognizes your handheld computer and doesn’t ask for this information again.

If you are a System Administrator preparing several handheld computers for a group of users, you may want to create a user profile. See“Creatingauserprofile”inChapter6beforeperformingthe following steps.

Important: You must perform your first HotSync operation with a

local, direct connection, rather than using a modem.

The following steps assume that you have already installed the Palm Desktop software. If you have not installed this software, see “Installing Palm Desktop software” in Chapter 1 for instructions.

To perform a local HotSync operation:

1. Insert your handheld computer into the cradle.

Chapter 4 Page 61

Tip: The bottom edge of the handheld computer should align

smoothly with the cradle when it is inserted properly.

2. If the HotSync Manager is not running, start it: On the Windows desktop, click Start, and then choose Programs. Navigate to the Palm Desktop software program group and choose HotSync Manager. Alternatively, you can start the Palm Desktop software which automatically opens the HotSync Manager.

3. Press the HotSync button



on the cradle.

Note: If you are using an optional Hotsync cable instead of a

cradle, click the HotSync Manager icon in the Windows system tray and select Local from the menu.

HotSync button

Important: The first time you perform a HotSync operation, you

must enter a user name in the New User dialog box and click OK. Every handheld computer should have a unique name. To prevent loss of a user’s records, never try to

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synchronize more than one handheld computer to the same user name.

The HotSync Progress dialog box appears and synchronization begins.

4. Wait for a message on your handheld computer indicating that the process is complete.

After the HotSync process is complete, you can remove your handheld computer from the cradle.

Categorizing records

Categorize records in the Address Book, To Do List, Memo Pad, and Expense applications so that they are grouped logically and are easy to review. (You can also categorize applications. See “Using the Applications Launcher” in Chapter 3 for more information.)

When you create a record, your handheld computer automatically places it in the category that is currently displayed. If the category is All, your handheld computer assigns it to the Unfiled category. You can leave an entry as Unfiled or assign it to a category at any time.

You can define up to 15 categories for each application.

Default categories

Your handheld computer comes with two default categories: Business and Personal. In addition, the Address Book contains the QuickList category, which you can use as a quick reference of names, addresses, and phone numbers (such as emergency numbers, doctor, lawyer, etc.).

Expense contains twodefault categories, New York and Paris, to show how you might sort your expenses for different business trips.

You can rename or delete these default categories.

Note: The illustrations shown are from Address Book, but you can

Chapter 4 Page 63

use these procedures in all the applications in which categories are available. Categories are not available in Date Book.

Tomovearecordintoacategory:

1. Select the record you want to categorize.

2. In Address Book only: Tap Edit.

3. Tap Details.

4. Tap the Category pick list to display the list of available categories.

5. Select the category for the record.

6. Tap OK.

To display a category of records:

1. Tap the category pick list in the upper-right corner of the List screen.

Tap here

2. Select the category you want to view.

The List screen now displays only the records assigned to that category.

Tip: Pressing an application button on the front panel of the

handheld computer toggles through all the categories of that application.

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To define a new category:

1. Tap the category pick list in the upper-right corner of the screen.

Tap here

2. Tap Edit Categories.

3. Tap New.

4. Enter the name of the new category, and then tap OK.

5. Tap OK.

You can assign any of your records to the new category.

Torenameacategory:

1. Tap the category pick list in the upper-right corner of the screen.

2. Tap Edit Categories.

Chapter 4 Page 65

3. Select the category that you want to rename, and then tap Rename.

4. Enter the new name for the category, and then tap OK.

5. Tap OK.

Tip: You can group the records in two or more categories into one

category bygiving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.

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Finding records

Your handheld computer offers several ways to find information quickly:

■

All applications

starting with the current application.

■

Date Book, To Do List, Memo Pad

List screen and lets you add the information that appears in this list to a record.

■

Address Book

name to scroll immediately to that name.

■

Expense

have data in the Company field. You can add these names to a list of attendees associated with an Expense record.

Looking up Address Book records

WhenworkingwithAddressBook,thescrollbuttononthefrontpanel of the handheld computer makes it easy to navigate among your address entries.

In the Address List screen, the scroll button moves up or down an

■

entire screen of records. If you hold down the scroll button, you accelerate the scrolling and display every third screen.

In the Address View screen, the scroll button moves to the

■

previous or next address record.

: Find locates any text that you specify, always

: Phone Lookup displays the Address

: The Look Up line lets you enter the first letters of a

:LookupdisplaysthenamesinyourAddressBookthat

YoucanalsousetheAddressListLookUpfeaturetoquicklyscrollto any of your Address Book entries.

Chapter 4 Page 67

To look up an Address Book record:

1. Display the Address List screen.

2. Enter the first letter of the name you want to find.

Look Up line

The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name.

3. Tap the record to view its contents.

Using Find

You can use Find to locate any text that you specify, in any application.

To use Find:

1. Tap the Find icon .

Tip: If you select text in an application before you tap Find, the

selected text automatically appears in the Finddialog box.

2. Enter the text that you want to find.

Find is not case-sensitive. For example, searching for the name “davidson” also finds “Davidson.”

Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet,” but not “airplane.”

3. Tap OK.

Find searches for the text in all records and all notes.

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As your handheld computer searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld computer finishes the search. To continue the search after you tap Stop, tap Find More.

4. Tap the text that you want to review.

Using Phone Lookup

Phone Lookup displays the Address List screen and lets you add the information that appears in this list to a record.

To use Phone Lookup:

1. Display the record in which you want to insert a phone number. TherecordcanbeinDateBook,ToDoList,orMemoPad.

2. Tap the Menu icon .

3. Tap Options, and then tap Phone Lookup.

4. Begin to spell the last name of the name you want to find.

The list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it.

Chapter 4 Page 69

5. Tap Add.

The name you selected, along with the other information associated with it, is pasted into the record you selected in step 1.

Phone Lookup tips

WritetheGraffitiCommandstroke“/L”toactivatethePhoneLookup feature. You can also activate it in the following circumstances:

■

While entering text

: For example, to insert the full name and phone number for someone with the last name “Williams,” write the Graffiti characters for “Wi” and then the Phone Lookup Command stroke “/L.”

Assuming you have only one Address Book record that begins with “Wi,” your handheld computer inserts the full name “Williams” (and its associated information). Ifyou have more than onenamethatbeginswith“Wi,”thePhoneLookupscreen appears and highlights the first record that begins with “Wi.”

■

For selected text

: Drag to highlight the text, and then write the Phone Lookup Command stroke “/L.” Your handheld computer replaces the selected text and adds the name and its associated information.

Lookingupnamestoaddtoexpenserecords

In Expense, Lookup displays the names in your Address Book that have data in the Company field. You can add these names to a list of attendees associated with an Expense record.

To add names to an Expense record:

1. Tap the Expense record to which you want to add names.

2. Tap Details.

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3. Tap Who.

Tap here

4. Tap Lookup.

The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field.

5. Select the name you want to add, and then tap Add.

The name appears in the Attendees screen.

6. Repeat steps 4 and 5 to add more names.

7. Tap Done.

8. Tap OK.

Sorting lists of records

You can sort lists of records in various ways, depending on the application. Sorting is available in applications that have List screens: Address Book, To Do List, Memo Pad, and Expense.

Note: You can also assign records to categories. See “Categorizing

records” earlier in this chapter.

To sort records in To Do List and Expense:

1. Open the application to display the List screen.

2. Tap Show.

3. Tap the Sort by pick list and select an option.

4. Tap OK.

To sort records in Address Book and Memo Pad:

1. Open the application to display the List screen.

2. Tap the Menu icon .

Chapter 4 Page 71

3. Tap Options, and then tap Preferences.

Address Book

Memo Pad

4. Do one of the following:

Address Book

Memo Pad

: Tap the setting you want.

:TaptheSortbypicklistandselectAlphabeticor

Manual.

5. Tap OK.

To sort the Memo List manually, tap and drag a memo to a new location in the list.

Note: To make the list of your memos appear in Palm Desktop

software as you manually sorted it on your handheld computer, open Memo Pad in Palm Desktop software and click List by. Then select Order on handheld.

Making records private

In all basic applications except Expense, you can make individual records private. Private records remain visible and accessible, however, until you select the Security setting to hide all private records. See “Security” in Chapter 3 for more information.

Hiding private records

You can hide records that you mark as private. If you define a password for your handheld computer, you must enter it to display private records.

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To hide private records:

1. Tap the Applications icon .

2. Tap Security.

3. Tap Hide.

Tap Hide

4. Tap Hide to confirm that you want to hide private records.

To display private records:

1. Tap the Applications icon .

2. Tap Security.

3. Tap Show.

If you do not have a password, hidden records become visible.

If you have a password, the Show Private Records dialog box appears. Go to step 4.

Tap Show

4. Enter your password, and then tap Show.

Chapter 4 Page 73

Tomakearecordprivate:

1. Display the entry that you want to make private.

2. Tap Details.

3. Tap the Private check box to select it.

4. Tap OK.

Attaching notes

In all basic applications except Memo Pad, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location.

Toattachanotetoarecord:

1. Displaytheentrytowhichyouwanttoaddanote.

2. In Address Book only: Tap Edit.

3. Tap Details.

4. Tap Note.

5. Enteryournote.

6. Tap Done.

A small note icon appears at the right side of any item that has a note.

Note icon

To review or edit a note:

1. Tap the Note icon .

Todeleteanote:

1. Tap the Note icon .

2. Tap Delete.

3. Tap Yes.

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Choosing fonts

In all basic applications except Expense, you can change the font style to make text easier to read. You can choose a different font style for each application.

Small font

Bold font

To change the font style:

1. Open an application.

2. Tap the Menu icon .

3. Tap Options, and then tap Font.

4. Tap the font style you want to use.

Tap here for small font

5. Tap OK.

Large font

Tap here for bold font

Tap here for large font

Chapter 4 Page 75

Application-specific tasks

Date Book

When you open Date Book, the screen shows the current date and a list of times for a normal business day.

Scheduling an event

A record in Date Book is called an “event.” An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines.

When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. You can easily change the start time and duration for any event.

Note: It’spossibletoscheduleeventsthatoverlap,butDateBook

makes it easy to find such conflicts. See “Spotting event conflicts” later in this chapter.

You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times, such as birthdays, holidays, and anniversaries. These are referred to as “untimed events.” Untimed events appear at the top of the list of times, marked with a diamond. You can have more than one untimed event on a particular date.

You can also schedule a repeating event, such as a weekly meeting, and continuous events, such as a three-day conference or a vacation.

To schedule an event for the current day:

1. Tap the time line that corresponds to the beginning of the event.

Tap a time line

Time bar shows duration

Enter event

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2. Enter a description of the event. You can enter up to 255 characters.

3. If the event is one hour long, skip to step 7. If the event is longer or

shorter than an hour, tap the time of the event to open the Set Time dialog box.

Tap the time of an event

Tip: You can also open the Set Time dialog (to select a start

time) by making sure no event is selected, and then writing a number on the number side of the Graffiti writing area.

4. Tap the time columns on the right side of the Set Time dialog to set

the Start Time.

Start Time highlighted

Tap to scroll to earlier hours

Taptochange hours

Taptochange minutes

Taptoscrollto later hours

5. Tap the End Time box, and then tap the time columns to set the

End Time.

6. Tap OK.

7. Tap a blank area of the screen to deselect the event. A vertical line

appears next to the time, indicating the duration of the event.

Chapter 4 Page 77

To schedule an event for another day:

1. Select the date you want for the event by doing one of the following:

Tap the day of the week that you want in the date bar at the top of

■

the screen. If necessary, tap the Previous week or Next week scroll arrows to move to another week.

Previous week

Next week

Tap to select a day of the current week

Tip: You can also use the scroll button on the front panel of

your handheld computer to move forward or backward one day at a time.

Tap Go To at the bottom of the screen to open the Go to Date

■

dialog box. Select a date by tapping a year, month, and day in the calendar.

Previous year Next year

Tap to select a month

Tap to select a day

Tap to select current date

Tip: In the Go to Date dialog box, you can also use the scroll

button on the front panel of the handheld computer to move forward or backward one month at a time.

2. After you locate the date, follow the steps for scheduling an event for the current day.

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To schedule an untimed event:

1. Select the date that you want for the event as described in “To schedule an event for another day.”

2. Tap New.

3. Tap OK, so that no start or end times are defined for the new event.

Tip: You can also create a new untimed event by making sure

no event is selected and then writing letters in the Graffiti writing area.

4. Enter a description of the event.

New untimed event

No time selected

5. Tap a blank area on the screen to deselect the untimed event.

Note: If you create an event and decide later that there is no

particular start or end time, you can easily change it to an untimedevent.TapthetimeoftheeventintheDateBook screen, tap No Time, and then tap OK.

Chapter 4 Page 79

Rescheduling an event

You can easily make changes to your schedule with your handheld computer.

To reschedule an event:

1. Tap the event you want to reschedule.

2. Tap Details.

3. To change the time, tap the Time box and select a new time.

4. To change the date, tap the Date box and select a new date.

5. Tap OK.

Setting an alarm for an event

The Alarm setting enables you to set an audible alarm for events in your Date Book. You can set an alarm to sound minutes, hours, or days before an event. The default Alarm setting is 5minutes before the time of the event, but you can change this to any number of minutes, hours, or days.

When you set an alarm, this icon appears to the far right of the event with the alarm. When the alarm tone sounds, a reminder message also appears onscreen.

Tosetanalarmforanevent:

1. Tap the event to which you want to assign an alarm.

2. Tap Details.

3. Tap the Alarm check box to select it.

The default setting, 5 Minutes, appears.

4. Tap the pick list to select Minutes, Hours, or Days.

5. Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time units.

Enternumberof time units here

Tap here to select unit of time

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6. Tap OK.

Alarm for untimed events

: Youcan set a silent alarm for an untimed event. In this case, the alarm triggers at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event. No audible alarm sounds for an untimed event; instead, the reminder message appears onscreen.

For example, you set an alarm for an untimed event that occurs on February 4th. If the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on the night of February 3rd. The reminder remains onscreen until you turn on your handheld computer and tap OK to dismiss it.

Scheduling repeating or continuous events

The Repeat function lets you schedule events that recur at regular intervalsorextendoveraperiodofconsecutivedays.

A birthday is a good example of an event that repeats annually. Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day.

A business trip or a vacation is an example of a continuous event.

To schedule a repeating or continuous event:

1. Tap the event.

Typically, a continuous event is an untimed event.

2. Tap Details.

3. Tap the Repeat box to open the Change Repeat dialog box.

Tap the Repeat box

4. Tap Day, Week, Month, or Year to set how often event repeats.

For a continuous event, tap Day.

Chapter 4 Page 81

5. Enter a number that corresponds to how often you want the event to repeat on the Every line.

For example, if you select Month and enter the number 2, the event repeats every other month.

6. To specify an end date for the repeating or continuous event, tap the End on pick list and tap Choose Date. Use the date picker to select an end date.

7. Tap OK.

After you schedule a repeating or continuous event, this icon appears to the far right of the event.

Considerations for repeating or continuous events

: Keep the following points

in mind.

If you change the start date of a repeating event, your handheld

■

computer calculates the number of days you moved the event. Your handheld computer then automatically changes the end date to maintain the duration of the repeating event.

If you change the repeat interval (e.g., daily to weekly) of a

■

repeating event, past occurrences (prior to the day on which you change the setting) are not changed, and your handheld computer creates a new repeating event.

If you change the date of an occurrence of a repeating event (e.g.,

■

from January 14th to January 15th) and apply the change to all occurrences, the new date becomes the start date of the repeating event. Your handheld computer adjusts the end date to maintain the duration of the event.

If you change other repeat settings (e.g., time, alarm, private) of a

■

repeating event and apply the change to all occurrences, your handheld computer creates a new event. The start date of this new event is the day on which the setting is changed. Past occurrences (prior to the day of the change) are not changed.

If you apply a change to a single occurrence of a repeating event

■

(e.g., time), that occurrence no longer shows the Repeat icon .

Changing the Date Book view

In addition to displaying the time list for a specific day, you can also display a whole week or month. You can also display the current time.

To cycle through Day, Week, and Month views:

Press the Date Book application button repeatedly to display the

■

next view.

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To display the current time:

Tap the date in the date bar to display the current time. After a few

■

seconds,thedatereappears.

Tap the date Current time displays

Working in Week View

: Week View shows the calendar of your events for an entire week. This view lets you quickly review your appointments and available time slots. In addition, the graphical display helps you spot overlaps and conflicts in your schedule.

To display the Week View:

1. Tap the Week View button.

Week View

2. Tap the navigation controls to move forward or backward a week

at a time, or to display details of an event.

Note: The Week View also shows untimed events and events

that are before and after the range of times shown.

Previous week

Next week

Tap for that day

Bar indicates earlier event

Dot indicates untimed event

Bar indicates later event

Chapter 4 Page 83

3. Tap an event to show a description of the event.

Event details

Tap to show event details

Tips for using Week View

To reschedule an event, tap and drag the event to a different time

■

: Keep the following points in mind.

or day.

Tap a blank time on any day to move to that day and have the time

■

selected for a new event.

Tap any day or date that appears at the top of the Week View to

■

move directly to that day without selecting an event.

The Week View shows the time span defined by the Start Time

■

and End Time in the Date Book Preferences settings. If you have

an event before or after this time span, a bar appears at the top or bottom of that day's column. Use the onscreen scroll arrows

to scroll to the event.

Spotting event conflicts

With the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes).

An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View displays overlapping brackets to the left of the conflicting times.

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Event conflicts

Working in Month View

The Month View screen shows which days have events scheduled. Dots and lines in the Month View indicate events, repeating events, and untimed events.

Previous/next month

Dashed line indicates continuous event

Dots on right side indicate events

Dots below date indicate untimed events

MonthViewbutton

You can control the dots and lines that appear in the Month View. See “Options menu” later in this chapter.

Tips for using Month View

TapadayintheMonthViewtodisplaythatdayintheDayView.

■

Tap the scroll arrows in the upper-right corner to move forwardor

■

: Keep the following points in mind.

backward a month.

Tap Go to to open the date selector and select a different month.

■

Use the scroll button on the front panel of your handheld

■

computer to move between months. Press the upper half of the button to display the previous month, the lower half to display the next month.

Chapter 4 Page 85

Date Book menus, preferences, and display options

Date Book menus are shown here for your reference, and Date Book features that are not explained elsewhere in this book are described here.

See “Using menus” in Chapter 1for information about choosing menu commands.

Record menu

Options menu

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Display Options Allows you to change Date Book’s appearance

and which events display.

■

Show Time Bars.

Activates the time bars that appear in the Day View. The time bars show the duration of an event and illustrate event conflicts.

■

Compress Day View

. Controls how times appear in the Day View. When Compress Day View is off, all time slots display. When it is on, start and end times displayfor eachevent, but blank time slots toward the bottom of the screen disappear to minimize scrolling.

■

Month View settings.

These check boxesapply to the Month View of the Date Book. You can activate any or all of these settings to show that you have Timed, Untimed, or Daily Repeating events in the Month View only.

Chapter 4 Page 87

Preferences

About Date Book

■

Start/End Time.

Defines the start and end times forDateBookscreens.Ifthetimeslotsyou select do not fit on one screen, you can tap the scroll arrows to scroll up and down.

■

Alarm Preset.

Automatically sets an alarm for each new event. The silent alarm for untimed events is defined by minutes, days, or hours beforemidnightofthedateoftheevent.

■

Alarm Sound.

■

Remind Me.

Sets the tone of the alarm.

Defines how many times the alarm sounds. The choices are Once, Twice, 3 Times, 5Times,and10Times.

■

Play Every.

Defines howoften the alarm sounds. The choices are Minute, 5 minutes, 10 minutes, and 30 minutes.

Shows version information for Date Book.

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Address Book

Address Book is the application in which you store name and address information about people or businesses.

Creating an Address Book entry

A record in Address Book is called an “entry.” You can create entries on your handheld computer, or you can use Palm Desktop software to create entries on your personal computer and then download the entries to your handheld computer with your next HotSync operation.

Palm Desktop software also has data import capabilities that enable you to load database files into Address Book on your handheld computer.

See “Importing data” in Chapter 2 and Palm Desktop online Help for more information.

To create a new Address Book entry:

1. Press the Address Book application button on the front of your handheld computer to display the Address List.

2. Tap New.

Cursor at Last name

Tap New

3. Enter the last name of the person you want to add to your Address Book.

Note: The handheld computer automatically capitalizes the first

letter ofeach field (except numeric and e-mail fields). You do not have to use the Graffiti capital stroke to capitalize the first letter of the name.

Chapter 4 Page 89

4. UsetheNextFieldGraffitistroketomovetotheFirstNamefield.

Next Field

Tip: You can also move to any field by tapping it directly.

5. Enter the person's first name in the First Name field.

6. Enter the other information that you want to include in this entry.

7. Tap the scroll arrows to move to the next page of information.

8. After you finish entering information, tap Done.

Tap Done

Tip: To create an entry that always appears at the top of the

Address List, begin the Last name or Company field with a symbol, as in *If Found Call*. This entry can contain contact information in case you lose your handheld computer.

Selecting types of phone numbers

You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry. Any changes you make applyonlytothecurrententry.

To select other types of phone numbers in an entry:

1. Tap the entry that you want to change.

2. Tap Edit.

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3. Tap the pick list next to the label you want to change.

Tap triangle

4. Select a new label.

Changing Address Entry details

The Address Entry Details dialog box provides a variety of options that you can associate with an entry.

To open the Address Entry Details dialog box:

1. Tap the entry whose details you want to change.

2. Tap Edit.

3. Tap Details.

4. Select any of the following settings:

Show in List Select which type of phone or other information

appears in the Address List screen. Your options are Work, Home, Fax, Other, and E-mail.

Category Assign the entry to a category.

Private Hide this entry when Security is turned on.

Chapter 4 Page 91

Address Book menus

Address Book menus are shown here for your reference, and Address Book features that are not explained elsewhere in this book are described here.

See “Using menus” in Chapter 1for information about choosing menu commands.

The Record and Options menus differ depending on whether you’re displaying the Address List screen or the Address View screen.

Record menus

Address List

Address View

Options menus

Address List

Address View

Preferences

■

Remember last category.

Determines how AddressBookappearswhenyoureturntoit from another application. If you select this check box, Address Book shows the last category you selected. If you clear it, Address Book displays the All category.

Page 92 Using Your Basic Applications

3COM TRGpro User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

About This Book

Chapter 1

Introduction to Your TRGpro™Handheld Computer

Getting to know your handheld computer

What is a TRGpro handheld computer?

System requirements

Minimum requirements

Optional equipment

Upgrade information

TRGpro components

Locating front panel controls

Using the backlight

To activate the backlight:

To turn off the backlight:

Protective flip cover

Locating back panel components

Installing the batteries

To install the batteries:

Tapping and typing

Tap with the stylus to get things done

Elements of the handheld computer interface

Opening applications

To open an application:

Using menus

To open the menu bar:

Choosing a menu

Graffiti menu commands

Displaying online tips

To display an online tip:

Three ways to enter data

Onscreen keyboard

Graffiti writing

To open Memo Pad:

Using Palm Desktop software

Importing data

Customizing your handheld computer

To open the Preferences screens:

To set the current time:

Tosetthecurrentdate:

To set the volume level:

Palm Desktop software

With Palm Desktop software, you can do the following:

Connecting the cradle

To connect the cradle:

Installing Palm Desktop software

To install Palm Desktop software:

Using your handheld computer with another PIM

Chapter 2

Entering Data in Your Handheld Computer

Using Graffiti writing to enter data

Writing Graffiti characters

There are four basic concepts for success with Graffiti writing:

To write Graffiti letters:

Graffiti tips

The Graffiti alphabet

Writing capital letters

To draw the first letter of a word as a capital letter:

To enter only capital letters (Caps Lock):

Writing numbers

Graffiti numbers

Writing punctuation marks

Additional Graffiti punctuation

Writing symbols and extended characters

Writing accented characters

Accent strokes

Additional non-English characters

Navigation strokes

Graffiti ShortCuts

Using the onscreen keyboard

To use the onscreen keyboard:

Using your personal computer keyboard

Importing data

To import data:

Chapter 3

Managing Your Applications