WORKCENTRE 7755
Xerox WorkCentre
7755 / 7765 / 7775
Multifunction Printer
®
Xerox® WorkCentre
7755 / 7765 / 7775
System Administrator Guide
Guide de l’administrateur système
Español Guía del administrador del sistema
Português Guia de Administração do Sistema
© 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents
of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed
on the screen such as styles, templates, icons, screen displays, looks, etc.
®
Xerox
, CentreWare®, WorkCentre®, PrintingScout®, Walk-Up®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, and the sphere of
connectivity design are trademarks of Xerox Corporation in the United States and/or other countries.
Adobe
Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
®
Apple
, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Computer, Inc. in the
United States and/or other countries.
®
HP-GL
, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
®
IBM
and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft
®
, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and/or
other countries.
®
Novell
, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks of
Novell, Incorporated in the United States and/or other countries.
®
SGI
IRIX® is a trademark of Silicon Graphics, Inc.
SM
Sun
, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other
countries.
®
UNIX
is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
As an E
NERGY STAR
efficiency. The E
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
NERGY STAR name and logo are registered U.S. marks.
Document version 1.0: September 2009
Contents
1Introduction
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Configuration Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2 Initial Setup
Physical Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Initial Setup at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
The Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Quick Setup Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
System Administrator Access at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Manually Setting the Printer’s Ethernet Interface Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Assigning a Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Initial Setup in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Locking or Unlocking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Changing the System Administrator Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing the Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Using the Configuration Overview Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Assigning a Name and Location to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Enabling Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3 Network Configuration
TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Enabling TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Configuring TCP/IP Settings at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Configuring TCP/IP Settings in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
SLP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Configuring SNMP Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Editing SNMP v1/v2c Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Editing SNMP v3 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
SNMP Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
SSDP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
LPR/LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Enabling LPR/LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
WorkCentre 7755/7765/7775 Multifunction Printer
System Administrator Guide
3
Contents
Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Configuring SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Configuring LDAP/LDAPS Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Configuring Contexts for LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Defining User Mappings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Configuring Authorization Access by Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Configuring Filters for LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
POP3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Enabling HTTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Configuring HTTP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Proxy Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
NTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
AppleTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Enabling AppleTalk on the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Configuring NetWare Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Microsoft Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Configuring Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Configuring WINS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
WSD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Enabling WSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
4Security
Setting up Access Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Local Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Network Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Authentication Using a Card Reader System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Controlling Access to Tools and Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Controlling Access for All Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Digital Certificates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Installing a Digital Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Managing Trusted Certificate Authorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Secure HTTP (SSL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Enabling Secure HTTP (SSL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
WorkCentre 7755/7765/7775 Multifunction Printer
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System Administrator Guide
Contents
IPsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Enabling IPsec. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Managing Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Managing Protocol Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Managing Host Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Managing Security Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
802.1X. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Enabling and Configuring 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Stored Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Overwriting Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Manually Deleting Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Scheduling Routine Deletion of Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Creating an IP Filter Rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Editing or Deleting IP Filter Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Arranging the Execution Order of IP Filter Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Enabling Audit Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Saving an Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Interpreting the Audit Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
5Printing
Saving and Reprinting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Enabling the Reprint Saved Jobs Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Saving and Printing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Creating and Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Backing up Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Restoring Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Managing Banner Sheet Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Managing Banner Sheet Print Options in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Managing Banner Sheet Print Options at the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Setting Banner Sheet Identification Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
UNIX, Linux, and AS/400 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Xerox Services for UNIX Systems (XSUS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Supported Printing Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Installing XSUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Printing from a Linux Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
AS/400. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
6 Managing Copy Functions
Specifying Default Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Changing the Reading Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Creating Copy Feature Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Edge Erase Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Image Shift Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Reduce/Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
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7Scanning
Scanning to a Folder on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Enabling or Disabling Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Setting Scan Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Managing Folders and Scanned Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Editing Default Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Managing the Email Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Troubleshooting Scan to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Configuring Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Configuring File Repository Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Configuring the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Configuring Workflow Scanning General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Setting Scanned Image File Naming Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Configuring Template Pool Repository Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Updating the List of Templates at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Template Display Settings on the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Configuring a Validation Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Troubleshooting Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Scanning to a User’s Home Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Configuring Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Configuring the Printer for the Xerox Scan Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
8Fax
Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Fax Install Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Configuring Embedded Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Setting Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Setting Transmission Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Fax Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Fax Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Troubleshooting Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Configure a Server Fax Filing Repository. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Configure Server Fax Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Troubleshooting Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Configuring Default Internet Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Configuring Internet Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Internet Fax Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Troubleshooting Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
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LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Sending a LAN Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Adding a Fax Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Adding a Recipient from a Personal Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Setting up a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Setting LAN Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Editing the Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
9 Accounting
Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Enabling Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Creating a Group Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Creating a New User Account and Setting Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Creating a General Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Maximum Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Resetting Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Printing a Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Enabling and Configuring Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Troubleshooting Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Enabling Accounting in Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Contents
10 Administrator Tools
Monitoring Alerts and Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Energy Saving Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Setting the Date and Time in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Setting the Date and Time at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Taking the Printer Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
SMart eSolutions and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
View Usage and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Internet Fax and Email Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Fax Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
LAN Fax Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Network Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Customizing Printer Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Updating the Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Auto Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
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11 Customization and Expansion
Xerox Extensible Interface Platform (EIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Enabling Extensible Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Auxiliary Interface Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
A Audit Log Event Identification Numbers
Audit Log Event Identification Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Index
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Introduction
This chapter includes:
• Overview on page 10
• More Information on page 11
1
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Introduction
Overview
This guide is designed for a system administrator with network administrator rights who has
knowledge of networking concepts as well as experience creating and managing network user
accounts.
This guide will help you install, configure, and manage the printer on a network.
Notes:
• Network features are not available if you are connected over USB.
• Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, Xerox suggests that you follow these steps in this order:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see Enabling TCP/IP on page 22.
3. Provide basic information such as your location, time zone, and date and time preferences, by
completing the Installation Wizard and the Quick Setup Home wizard. For more information, see
Quick Setup Home on page 15.
4. Print a Configuration Report listing the printer’s current configuration. Review the report and
locate the printer’s IP address. For details, see Configuration Report on page 15.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet
Services (CentreWare IS). CentreWare IS is administration and configuration software installed on
the printer’s embedded Web server. For more information see Accessing CentreWare IS on
page 17.
Note: Most configuration settings are located on the Properties tab in CentreWare IS. If you set
your printer to Locked in the Installation Wizard, you must log in as the system administrator. For
details, see Accessing CentreWare IS on page 17.
6. Print the configuration checklist. The Configuration Checklist lists provides space for you to write
down important information as you go through the configuration process. Use it to record
information about your network settings, including passwords, network paths, and server
addresses. For details, see Accessing the Configuration Report on page 18.
7. Configure Authentication. For details, see Setting up Access Rights on page 54.
8. Configure Security. For details, see Security on page 53.
9. Enable services in CentreWare IS. For details, see Enabling Services on page 18.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 81, Scanning on page 99,
and Fax on page 119.
11. Configure Accounting. For details, see Accounting on page 143.
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Introduction
More Information
See the following links for more information about your printer.
Information Source
Quick Use Guide Packaged with printer and
www.xerox.com/office/WC7755_WC7765_WC7775docs
User Guide (PDF) Software and Documentation Disc
www.xerox.com/office/WC7755_WC7765_WC7775docs
Recommended Media List www.xerox.com/paper (United States)
www.xerox.com/europaper (Europe)
Printer Management Tools www.xerox.com/office/WC7755_WC7765_WC7775drivers
Online Support Assistant www.xerox.com/office/WC7755_WC7765_WC7775support
Tec hn ic a l S u p p or t www.xerox.com/office/WC7755_WC7765_WC7775support
Information about touch screen or error
messages
Information pages Click Status > Information Pages in CenterWare IS
CentreWare IS Help Help button in CentreWare IS
Control panel Help button
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Initial Setup
This chapter includes:
• Physical Connection on page 14
• Initial Setup at the Control Panel on page 15
• Initial Setup in CentreWare IS on page 17
2
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Initial Setup
Physical Connection
To connect your printer:
1. Connect the power cable to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn the printer on.
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Initial Setup
Initial Setup at the Control Panel
The Installation Wizard
The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a
series of questions to help you configure basic settings for your printer. You are prompted to:
• Select the preferred language for the printer.
• Select Customer as your profile.
• Select default paper size preferences.
• Set the current date and time.
• Select your local time zone.
Set the access status of the printer to be Locked or Unlocked. If you select Locked, you must log in as
a system administrator to configure the printer at the control panel or from within CentreWare IS. For
details, see Accessing CentreWare IS on page 17.
Note: You can change these settings at any time.
Quick Setup Home
Once the Installation Wizard completes, the Quick Setup Home screen displays. This screen contains
three wizards:
• IP Address Settings: You can assign a static IP address or change the default dynamic addressing
settings.
• Contact Numbers: You can type phone numbers that users can reference for support or supplies.
• Fax S e tup: You can type the printer’s fax phone number or numbers and specify if you want the
printer to send, receive, or send and receive faxes.
Note: You can complete these wizards at any time.
Configuration Report
When the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints. The Configuration Report lists the printer’s current settings. If you want to disable
automatic printing of a Configuration Report at startup, see Accessing the Configuration Report on
page 18.
System Administrator Access at the Control Panel
To configure the printer from the control panel, press the Machine Status button, and touch the Too l s
tab. If the printer is locked, log in as the system administrator.
To log in as a system administrator:
1. At the printer control panel, press the Log In/Out button.
2. Type admin and touch Next.
3. Type the Admin Password and touch Enter. The default password is 1111.
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Manually Setting the Printer’s Ethernet Interface Speed
The printer’s Ethernet interface automatically detects the speed of your network. If your network is
connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed.
Refer to the configuration page to make sure the printer has detected the correct speed of your
network. To view the configuration page, see Accessing the Configuration Report on page 18.
To manually set the speed of the printer’s Ethernet interface:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Network Settings > Advanced. When the warning message displays, touch Continue.
3. Touch Ethernet Physical Media.
4. Select the Speed to match the speed set on your hub or switch.
5. Touch Save, then touch Close.
6. Press the Log In/Out button.
7. Touch Confirm to exit the Tools Pathway.
Assigning a Network Address
By default, the printer automatically acquires a network address from a DHCP server. To assign a static
IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22.
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Initial Setup in CentreWare IS
CentreWare IS is an application on the printer’s embedded Web server that allows you to configure
and administer the printer from a Web browser on any computer.
Accessing CentreWare IS
Before you begin:
• TCP/IP and HTTP must be enabled to access CentreWare IS. If you disable either of these services,
you must enable them at the printer before you can access CentreWare IS. For details, see
Accessing CentreWare IS on page 17.
• Refer to the Configuration Report to determine your printer’s IP address.
To access CentreWare IS:
At your computer, open a Web browser, type the printer’s IP address in the address field, then press
Enter or Return.
Note: If your printer is locked, type the system administrator user name and password to access
the Properties tab. The administrator user name is admin and the default password is 1111.
Locking or Unlocking the Printer
To lock or unlock the printer:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Security > Access Rights > Tools and Feature Access.
• Select Open Access - Unlock All Tools and Features to unlock the printer.
• Select Standard Access - Only Lock Tools to lock the printer.
• Select Custom Access to lock or unlock the services in the list.
2. Click Apply.
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure
the printer for security. Be sure to store the password in a secure location.
To change the administrator password:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Security > Admin Password.
2. Under User Name, type the New Password.
3. Retype the password to verify.
4. Click Apply.
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Initial Setup
Accessing the Configuration Report
The Configuration Report lists the printer’s current settings. By default, a Configuration Report prints at
startup.
Viewing or Printing the Configuration Report in CentreWare IS.
1. Click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
Disabling the Configuration Report at Startup
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Services > Printing > General.
2. Under Configuration Report, clear Print at Power on.
3. Click Apply.
Using the Configuration Overview Page
The Configuration Overview page provides shortcuts to commonly accessed pages under the
Properties tab.
To access the Configuration Overview page, click Properties > Configuration Overview.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
Assigning a Name and Location to the Printer
The Description page provides a place to assign a name and location to the printer for future reference.
To assign a name and location:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Description.
2. Under Device Name, type a name for the printer.
3. Under Location, type the location of the printer.
4. Click Apply.
Enabling Services
Services must be enabled in CentreWare IS on the Service Registration page before they can be
managed through the Tools & Feature Access page. For details on Tools & Feature Access setup, see
Controlling Access to Tools and Features on page 61.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Services > Service Registration.
2. Ensure that all listed services are enabled.
3. Click Apply.
Note: If a service is not enabled on the Service Registration page, you may not be able to view or
manage it from the Tools and Features page. Ensure that the desired service is enabled.
Viewing the Status of Services from the Control Panel
To see which services are enabled:
1. At the printer control panel, press Machine Status, then touch the Machine Information tab.
2. Touch Installed Options.
3. All services that are registered in CentreWare IS display. Any services that are set to Hidden on the
Tools & Services page do not display.
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Initial Setup
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Network Configuration
This chapter includes:
• TCP/IP on page 22
• SLP on page 27
• FTP on page 28
• SNMP on page 29
• SSDP on page 32
• LPR/LPD on page 33
• Raw TCP/IP Printing on page 34
• SMTP on page 36
• LDAP on page 38
• POP3 on page 43
• HTTP on page 44
• Proxy Server on page 45
• NTP on page 46
• AppleTalk on page 47
• NetWare on page 48
• Microsoft Networking on page 50
• WSD on page 51
3
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TCP/IP
Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet
Protocol Suite. IP manages the transmission of messages from computer to computer while TCP
manages the actual end-to-end connections.
Note: You can configure IPv4 settings at the printer control panel or through CentreWare IS. You
can only configure IPv6 through CentreWare IS.
Enabling TCP/IP
Notes:
• By default, TCP/IP is enabled. If you disable TCP/IP, you must enable it at the printer
control panel before you can access CentreWare IS.
• If your printer is locked, you must log in as a system administrator. For details, see
Accessing CentreWare IS on page 17.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch TCPIP Enablement.
4. Touch Enable for IPv4 or IPv6, then touch Save.
Configuring TCP/IP Settings at the Control Panel
Manually Configuring the Network Address
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing > Disabled for DHCP, then touch Save.
4. Touch IP Address/Host Name.
5. Touch the field under IPv4 Address, then type the static IP address using the touch-screen
keypad.
6. Touch the field under Host Name, then type the host name.
7. Touch Save, then touch Close.
8. Touch Subnet and Gateway.
9. Touch Subnet Mask, then type the subnet mask address using the touch-screen keypad.
10. Touch Save.
11. Touch IP Gateway, type the gateway address using the touch-screen keypad, then touch Save.
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Configuring Dynamic Address Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing.
4. Touch DHCP, BOOTP, or RARP, then touch Save.
Configuring DNS/DDNS Settings
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system that maps host
names to IP addresses.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch DNS Configuration.
Note: Your company’s DHCP server may provide the following information if DHCP is enabled.
4. Touch Domain Name, then touch the field under Domain Name, type the domain name using
the touch-screen keypad, then touch Save.
5. Touch Preferred DNS Server, then touch the field under Preferred DNS Server, type the server
address using the touch-screen keypad, then touch Save.
6. Touch Alternate DNS Servers, then touch the field under Alternate DNS Server #1, type the
server address using the touch-screen keypad.
7. Touch the field under Alternate DNS Server #2, type the server address using the touch-screen
keypad, then touch Save.
8. Touch Dynamic DNS Registration, then touch Enabled if required.
Configuring TCP/IP Settings in CentreWare IS
If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS.
Configuring Settings for IPv4
IPv4 can be used in addition to or in place of IPv6. If both protocols are disabled, you cannot access
CentreWare IS.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Connectivity > Protocols > IP (Internet Protocol).
2. IPv4 is enabled by default.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-
enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP
or changing the IP address also disables any dependant protocols.
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3. Type a unique Host Name for your printer.
4. Select the desired method for obtaining a dynamic IP address from the IP Address Resolution
drop-down menu, or select Static to define a static IP address.
5. If you select Static, type the Machine IP Address, Subnet Mask, and Gateway Address in the
appropriate fields.
Notes:
• If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or
default gateway.
• If RARP address resolution mode is selected, you cannot change the IP address. Select
Static to disable dynamic addressing.
6. Type a valid Domain Name.
DNS Configuration for IPv4
1. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2.
Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain
Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.
2. Under Dynamic DNS Registration (DDNS), select Enabled.
Note: If your DNS Server does not support dynamic updates, you do not need to enable DDNS.
3. Under Release Registration, select Enabled if you want the printer to release its IP address when
it restarts.
Zero-Configuration Networking
1. If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned
Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between
169.254.0.0 and 169.254.255.255.
2. Select Enable under Multicast DNS to enable the printer to use DNS queries over IP Multicast
Note: Multicast DNS allows the Apple Bonjour protocol to map host names to IP addresses on a
network without using a conventional DNS server. This is used to advertise printer services over a
network.
3. Click Apply to save the changes or Undo to retain the previous settings.
Configuring IP Settings for IPv6
IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using
the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP
along with other diagnostic functions. When first connected to a network, a host sends a link-local
multicast router solicitation request for its configuration parameters. If suitably configured, routers
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Network Configuration
respond to this request with a router advertisement packet containing network-layer configuration
parameters.
Notes:
• IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are
disabled, you cannot access CentreWare IS.
• If your printer is locked, you must log in as a system administrator. For details, see
Accessing CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Connectivity > Protocols > IP (Internet Protocol).
2. Under Protocol, select Enabled. By default, IPv6 is disabled.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-
enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP
or changing the IP address also disables any dependant protocols.
Notes:
• The host name is the same for IPv4 and IPv6. If you change the host name for IPv6, the
host name changes for IPv4 as well.
• Enabling or Disabling IPv6 will restart the Network Controller when you click Apply.
3. Type the required Domain Name.
4. Under Stateless Addresses, select Use Router Supplied Prefixes.
Notes:
• Router-supplied prefixes are 64-bit sub-network address that define how the printer can
perform auto-configuration. If routers are present, they will periodically send Router
Advertisement packets containing address prefixes.
• Routers will not forward packets with link-local addresses.
• Enabling Stateless Addresses allows the printer to automatically populate the Link-Local
Address. Link-Local addresses are network addresses that are used to communicate on
point-to-point links within one segment of a local network. They allow addressing hosts
without requiring a public address prefix.
Default DHCP Settings
By default, the printer performs auto-address DHCP configuration every time it starts up. This is used
for neighbor discovery and address resolution on the local IPv6 subnet.
1. Select one of the following options:
• Use DHCP as directed by a router: This default option is fully automatic and allows the
printer to obtain and display the DHCPv6 Address on the screen.
• Always Enable DHCP for address assignment and other configuration data: This options is
fully automatic and allows the printer to obtain and display the DHCPv6 Address on the
screen along with additional configuration data.
• Never use DHCP: If you select this option, you must configure the Manual Address Options
and DNS separately.
• Always Enable DHCP for other configuration data only: This option only obtains other
configuration data.
2. If you want the printer to release its IP address when the it restarts, select Release DHCPv6
Address at Power Down.
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DNS Configuration for IPv6
1. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2.
2. Select Prefer IPv6 DNS severs over IPv4 if you want to use IPv6 addresses.
Note: There is no support for IPv6 DDNS. The printer directs the DHCPv6 server to update DNS.
Manual Address Options
1. Select Enable Manual Address to enable Router Prefix attachment.
2. Select a router address prefix from the Router Prefix drop-down menu to populate the prefix for
manual address entry.
Note: The Router Prefix is derived from router advertisements.
3. Click Add.
Note: Xerox recommends that you add one manual IPv6 address by choosing from the list of
router-supplied prefixes, however you can also supply your own prefix.
4. Click Apply.
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SLP
Devices use Service Location Protocol (SLP) to announce and look up services on a local network. If you
enable SLP on the printer, it becomes a Service Agent (SA) and announces its services on the network
to User Agents (UA), who search for services, using the protocol.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SLP.
2. If available, type an IP address for the Directory Agent (DA).
Note: Directory Agents (DA) are devices that cache services. They are used in larger networks to
reduce the amount of traffic. DAs are optional, however if a DA is present, then UAs and SAs are
required to use it instead of communicating directly with the device.
3. Type the names for Scope 1, 2, and 3. Scopes are used to group services. Devices cannot see
services that are in different scopes. The default value for Scope 1 is DEFAULT.
4. Select Multicast or Broadcast from the Message Type drop-down menu.
5. Type a value for Multicast Radius between 1 and 255. The default is 255.
6. Type a value for the Maximum Transmission Unit (MTU) between 484 and 32768. The default
setting is 1400 bytes. MTU determines maximum packet size allowed to be transmitted for SLP.
Note: The maximum MTU for IP over Ethernet is 1500 bytes.
7. Click Apply to accept the changes or Undo to retain the previous settings.
8. Click OK.
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FTP
Use this page to set the File Transfer Protocol (FTP) mode when FTP is selected as the protocol to be
used for network filing services. Features that use network filing services include Workflow Scanning,
Backup Saved Jobs, and Software Upgrade.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Connectivity > Protocols > FTP.
2. Under Mode, select the operational mode.
• Passive: In Passive mode, the printer acts as an FTP client only. The FTP server specifies a
random port number to be used for data transport.
• Active: In Active mode, the printer specifies the return port to be used for data transport.
Note: Some network firewalls may not support Active mode.
3. Click Apply to accept the changes or Undo to retain the previous settings.
Note: When you click Apply, the changes take effect immediately.
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SNMP
Simple Network Management Protocol (SNMP) is used in network management systems to monitor
network-attached devices for conditions that require administrative attention. It consists of a set of
standards for network management including an application layer, a database schema, and a set of
data objects. Agents, or software modules, reside in the printer’s SNMPv3 engine. A manager is an
SNMPv3 management application such as OpenView, that is used to monitor and configure devices on
the network. The agent responds to read (GET) and write (SET) requests from the manager and can
also generate alert messages, or Traps, based on certain events.
SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication
Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure
printer management.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
Configuring SNMP Settings
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, select Enable SNMP v1/v2c Protocols to enable the protocol.
3. Select Enable SNMP v3 Protocol to enable this protocol, then click Apply.
Note: You m us t cl ic k Apply to save your settings or the protocol will remain disabled.
4. Under Authentication Failure Generic Traps, select Enabled if you want the printer to generate a
trap for every SNMP request that is received by the printer that contains an invalid community
name.
Editing SNMP v1/v2c Properties
Note: Xerox recommends that you change the SNMP v1/v2c public and private community names
from the default values for security purposes.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, click Edit SNMP v1/v2c Properties.
3. Type a name up to 256 characters for the GET Community Name or use the default value of
public. GET returns the password for the SNMP GET requests to the printer. Applications obtaining
information from the printer using SNMP, such as CentreWare IS, use this password.
4. Type a name up to 256 characters for the SET Community Name or use the default value of
private. SET returns the password for the SNMP SET requests to the printer. Applications that set
information on the printer using SNMP, use this password
CAUTION: Any changes made to the GET or SET community names for this printer require
corresponding changes to GET or SET community names for each application that uses SNMP to
communicate with this printer.
5. Type a name up to 256 characters for the default TRAP Community Name or use the default
value of SNMP_TRAP.
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Note: The Default TRAP community name is used to specify the default community name for all
traps generated by this printer. The Default TRAP community name can be overridden by the
TRAP community name specified for each individual TRAP destination address. The TRAP
community name for one address may not be the same TRAP community name specified for
another address.
6. Click Apply button to accept the changes or Undo to retain the previous settings.
Editing SNMP v3 Settings
Notes:
• An administrator account is required to access this feature even if the printer is set to
unlocked. For details, see Accessing CentreWare IS on page 17.
• Before SNMPv3 can be enabled, a digital certificate must be installed on the printer and
SSL must be enabled. For more detail see Installing a Digital Certificate on page 62.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, click Edit SNMP v3 Properties.
3. Under Administrator Account, click Account Enabled to create the administrator account.
4. Type an Authentication Password then confirm it. This password is used to generate a key used
for authentication.
Note: The password must be at least 8 characters in length and can include any characters except
control characters.
5. Type a Privacy Password and confirm it. The Privacy password is used for encryption of SNMPv3
data. The passphrase used to encrypt the data needs to match with the Server.
6. Under Print Drivers/Remote Clients Account, click Account Enabled.
7. Click Save to accept the current settings or Undo to retain the previous settings.
8. Click OK.
SNMP Advanced Settings
Adding IP Trap Destination Addresses
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Click Advanced Settings at the bottom of the page.
3. Under Trap Destination Addresses, click Add IP Address.
4. Type the IP address of the host running the SNMP manager application to be used to receive
traps.
Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap
receiving system supports.
5. Under Traps, select the type of Traps to be Received by the SNMP manager.
6. Click Save to accept the new settings or Undo to retain the previous settings.
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