Xerox WorkCentre 7328, WorkCentre 7335, WorkCentre 7345, WorkCentre 7346 System Administrator Guide

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System Administrator’s Guide

701P47983

WorkCentre

7300 Series

Copyrights and Trademarks

701P47983

Microsoft® is a registered trademark of Microsoft Corporation. Windows NT®, Windows® 95, Windows® 98, Windows® Me, Windows® 2000, and Windows® XP are

registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States

and/or other countries. Active Directory® is a registered trademark of Microsoft Corporation. Internet Explorer is a copyright protected program of Microsoft Corporation. Novell® and NetWare® are registered trademarks of Novell, Inc. Netscape® is a registered trademark of Netscape Communications Corporation. Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated. TIFF is a copyright of Adobe Systems Incorporated. AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer , Inc. PCL® and HP-GL® are registered trademarks of Hewlett-Packard Corporation. WinZip® is a registered trademark of Nico Mak Computing, Incorporated. Digi is a trademark of Digi International. ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin. VTAM® is a registered trademark of IBM Corporation. IPDS is a trademark of IBM Corporation. Solaris and Java are trademarks of Sun® Microsystems. Linux® is a registered trademark of Linus Torvalds. Red Hat® is a registered trademark of Redhat, Inc. Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corpor ation.

FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation. ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search, OmniPage and

True Page are registered trademarks or trademarks of ScanSoft, Inc. DocuWorks™ is a trademark of Fuji Xerox. Equitrac® is a registered trademark of Equitrac Corporation. Equitrac Office™ is a trademark of Equitrac Corporation. Unicode™ is a trademark of the Unicode® Consortium.

Table of Contents

Network Connectivity ................................................................................................................................1

Installation Steps ....................................... ... ... ... .... ... ... ... .... ... ...............................................................1

Xerox Unicode 3.0 for SAP Font Kit......................................................................................................2

Configuration Report .............................................................................................................................2

Ethernet Speed Setting ........................................................................................................................3

To Change the Network Speed.............................................................................................................3

Go to your Device..............................................................................................................................3

Enable Internet Services (HTTP) .........................................................................................................4

To access Internet Services Settings at the Device..............................................................................4

Internet Services (HTTP) Enablement ..................................................................................................4

Internet Services Port Number .........................................................................................................5

Exiting the Internet Services Selection Menu....................................................................................5

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ................................5

Proxy Server Settings ............................................................................................................................6

Parallel Port Configuration ..................................................................................................................7

To access Parallel Port Settings at the Device .....................................................................................7

Port Status (Parallel Port Enablement) .................................................................................................7

Print Mode....... ... ... ... .... ... ... ... .... ... ....................................... ... ... ... .... ... ... ... ... .... ... ..................................8

PJL (Printer Job Language) Setting......................................................................................................8

Auto Eject time (Parallel Port Timeout).................................................................................................8

Bi-Directional Communications ............................................................................................................8

Input to Prime .......................... ... ... ....................................... ... .... ... ... ... ... .... ... ... ... ............................9

Exiting the Parallel Port Selections Menu..........................................................................................9

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ................................9

USB Configuration............................... .... ... ... ... ... .... .......................................... ... ..................................9

SNMP Configuration ...........................................................................................................................10

To access SNMP Settings at the Device.............................................................................................10

Port Status (SNMP Enablement).........................................................................................................10

Exiting the SNMP Selection Menu...................................................................................................10

Exiting the Port Settings Menu and returning to the Device's Tools tab screen .............................11

Configuring SNMP Community Names with Internet Services............................................................11

Changing the Administrator Password ............................................................................................12

To Change the Numeric Password on the Device's Control Panel.....................................................12

To Change the Alphanumeric Password used by Internet Services ...................................................13

Setting the Auto Clear Timer ..............................................................................................................14

Add or Remove All Services Screen Buttons ....................................................................................14

Rearrange Icons..................................................................................................................................15

Smart eSolutions (Meter Assistant and Supplies Assistant)............................................................15

Machine Software Upgrades............................ ... .... ... ... ... .... ... ... ... .... ... ... .............................................16

Prepare for the upgrade........................................................................................................

At your workstation ... ....................................... ... .... ... ... ... .... ... ... ... .... ...................................................17

..............16

NOS Selection ..........................................................................................................................................18

TCP/IP Protocol Configuration ...........................................................................................................18

To access the TCP/IP Protocol Settings at the Device .......................................................................18

Ethernet Setting (Ethernet Rated Speed) .......................................................................................18

TCP/IP – IP Mode............................................................................................................................18

IP Address Resolution ................................................ .... ... .............................................................19

IPv4 IP Address...............................................................................................................................19

IPv4 Subnet Mask............................................................................................................................19

IPv4 Gateway Address....................................................................................................................19

IPv4 IP Filter (IP Address Restriction) ............................................................................................20

Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen .......................20

TCP/IP LPD Enablement ......................................................................................................................20

To access LPD Settings at the Device......................................... .... ......................................... .... ......20

Port Status (LPD Enablement)............................................................................................................21

LPD Port Number ............................................................................................................................21

LPD Maximum Number of Sessions................................................................................................21

Exiting the LPD Selections Menu ....................................................................................................21

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ..............................21

TCP/IP Dynamic Addressing ..............................................................................................................22

TCP/IP Configuration Selection List ................................................................................................22

IP Filtering (IP Address Restriction) ...................................................................................................23

Configure Port 9100 (Raw Printing) ..................................................................................................24

Microsoft (NetBIOS over IP) Networks ..............................................................................................25

Before You Start..................................................................................................................................25

Enabling the SMB Setting at the Device, if required........................................................................25

Viewing or Configuring the SMB Host Name or WINS Server with Internet Services ....................26

Note regarding DNS/WINS NetBIOS Name Resolution .................................................................27

To Set Up a Workstation to Print Directly to the Device ..................................................................27

IPP Configuration ............................. ... .... ... ... ... ... .... ... ... ... .... ... .............................................................27

To access IPP Settings at the Device .................................................................................................27

Port Status (IPP Enablement)................................................ ... ... .... ... ................................................28

IPP – Added Port Number .. ....................................... ... ... .... ... ... ... .... ... ... .............................................28

Exiting the IPP Selection Menu...........................................................................................................28

Exiting the Port Settings Menu and returning to the Tools tab screen ................................................28

Configuring IPP Settings with Internet Services..................................................................................28

EtherTalk (AppleTalk) Configuration .................................................................................................29

To access EtherTalk Settings at the Device........................................................................................29

Port Status (EtherTalk Enablement)....................................................................................................30

Exiting the EtherTalk Selection Menu .................................................................................................30

Exiting the Port Settings Menu and returning to the Tools tab screen ................................................30

Configuring EtherTalk Settings with Internet Services ........................................................................30

AS400 Printing ....................................................................................................................................31

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT)..............................................................31

AS400 Printing using LPR (CRTOUTQ) .........................................................................................33

ONLY CHANGE THE PARAMETERS IN BOLD. ...........................................................................34

Print Drivers .. .... ... ... ... ... .... ...................................... .... ... ... ... .... ... ... ... .... ... ................................................35

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing ..................................................................35

Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver Installation ..................35

Before you start ...............................................................................................................................35

NetBIOS over IP Peer to Peer Printing . .............................................................................................37

Before You Start..............................................................................................................................37

An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing.......................37

NetBIOS over IP Client/Server Printing ................... .......................................... ... ... .... ... ... ... .............38

Before You Start..............................................................................................................................38

Windows 2000 & XP Professional Workstation Print Driver Installation..............................................38

Verify that the Correct Protocols and Services are installed in the workstation...............................38

Add the Printer to the Windows 2000 or Windows XP Desktop ............................... ... ... .... ... ...39

Configure the Print Driver... ... ... ... .... ... ... ... ... .... .............................................................................39

IPP Printing (Windows 2000\XP\Vista) ..............................................................................................40

Before You Start..............................................................................................................................40

Verify that TCP/IP is installed in the workstation .......................................................................40

Add the Printer to the Windows 2000, Windows XP, or Vista Desktop ...................................41

Configure the Print Driver... ... ... ... .... ... ... ... ... .... .............................................................................41

EtherTalk (AppleTalk) Peer to Peer Printing ....................................................................................42

Before You Start..................................................................................................................................42

Load the Print Driver into your Macintosh workstation.............................................................42

Installation Instructions for 9.x.............................................................................................................42

Installation Instructions for 10.x (OS X)...............................................................................................43

Common UNIX Printing System (CUPS) ............................................................................................44

Overview .............................................................................................................................................44

Before You Start..............................................................................................................................44

Installing CUPS on the UNIX workstation ...........................................................................................44

Installing the Xerox PPD on the workstation ......................... ....... ...... ...... ....... ...... ....... ...... ....... ......45

Adding the Xerox printer........... ... ... .... ... ... ... ... .... ... ... ... .... .......................................... ... ...................45

Printing with CUPS..........................................................................................................................45

Options ........................................................................... ..........................................................................46

Enabling Options with Software Keys................................... ... ... .... ... ...................................... .... ......46

Hidden Features ......................................................................... ... .... ... ... ... ... .... ... ... .............................47

Xerox Extensible Interface Program (XEIP)........................................................................................47

XEIP Setup................................... ... ....................................... ... ... .... ... ... ... ..........................................47

Scan to Home .......................................................................................................................................49

To prepare for Scan to Home installation............................................................................................49

Configure Scan to Home.....................................................................................................................49

Scanning to the Device’s Hard Drive (Mailboxes) ..................................... .... ... ... .............................51

Before You Start .................................................................................................................................51

Setting Up Mailboxes at the Device ...................................................................................................51

Configuring Expiration Settings for Stored Documents ... ... ... .......................................... ... .............52

Setting Up Mailboxes with Internet Services.......................................................................................52

Scanning to Mailboxes ............................................. ... ... .... ...................................... .... ... ... ................53

To scan to a Mailbox, perform these steps:.....................................................................................53

Retrieving Images from Mailboxes .....................................................................................................53

Installing and Using the Network Scanner Utility ............................................................................54

Before Installing the Network Scanner Utility......................................................................................54

Installing the Network Scanner Utility..................................................................................................54

Uninstalling the Network Scanner Utility .............................................................................................54

Importing Scanned Data from the Mailbox to an Image-Editing Application .......................................55

Importing Scanned Data from the Mailbox using Mailbox Viewer.................................................... ...55

Changing Network Utility or Mailbox Viewer Settings .........................................................................55

Scan to E-mail ......................................................................................................................................56

E-mail Overview..................................................................................................................................56

Preparations........................................................................................................................................57

Registering an E-mail account ........................................................................................................59

Configuring E-mail Environment......................................................................................................59

Installation Procedure..........................................................................................................................59

Installation Overview........................................................................................................................59

Enabling the E-mail Ports and Setting TCP/IP.............................................................. ... ... ................59

Configuring the E-mail Environment....................................................................................................61

Internet Fax (iFAX)............................................................................................................

iFAX Overview.....................................................................................................................................64

Preparations........................................................................................................................................64

System Requirements for the Machine............................................................................................64

Installation Procedure..........................................................................................................................64

Installation Overview........................................................................................................................64

Enabling the E-mail Ports and Setting TCP/IP.............................................................. ... ... ................65

Configuring the E-mail Environment....................................................................................................66

Testing iFAX........................................................................................................................................70

Send from the Device to another iFAX-capable Machine................................................................70

Server Fax.......................... ... ... .... ...................................... .... ... ... ... .... ...................................................70

Server Fax Overview................................. ... ... ... .... ... ... .......................................................................70

Installation Checklist............................................................................................................................71

Configure a Fax Filing Location (Repository)......................................................................................72

....................64

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Configure a Fax Filing Repository using FTP..................................................................................72

Installation Checklist........................................................................................................................72

Enter the Fax Repository Details via Internet Services ............................................................73

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ......73

Configure the Fax Server.................................................................................................................73

Test Faxing through the Server....................................................................................................73

Configure a Fax Filing Repository using SMB ................................................................................74

Installation Checklist........................................................................................................................74

Enter the Fax Repository Details via Internet Services .............................................................74

Configure General Settings .........................................................................................................75

Configure the Fax Server.................................................................................................................75

Test Faxing through the Server....................................................................................................75

Configure a Fax Filing Repository using SMTP...............................................................................75

Installation Checklist........................................................................................................................75

Enter the Fax Repository Details via Internet Services ............................................................76

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ......76

Test Faxing through the Server....................................................................................................76

Features that can be set in support of Server Fax..............................................................................77

Address Book Setup........................................................................................................................77

Group Send .....................................................................................................................................77

Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) .............................77

Color Mode, Resolution, File Format, and File Name...................... ... ... ..........................................78

Fax..........................................................................................................................................................78

Fax Overview FP.................................................................................................................................78

Checking and Setting Critical Fax Parameters................................................ ... ... .... ... ... ... ... .... ... ...78

Before You Start Fax ...... ....................................... ... ... ... .... ... ... ... .... ... ... .............................................78

Before starting the setup:.................................................................................................................78

Communications modes: ................................................................................................................79

Connecting the phone line:............. .... ... ... ... ... .... ... ... ... .... ... ... ... .... ... ... .............................................79

Local Terminal Information Settings ...................................................................................................79

Address Book Setup ...........................................................................................................................80

Group Send Setup ..............................................................................................................................81

Comments ................................... .................................................................... ...................................81

Create a Mailbox ................................................................................................................................82

File Destination / Output Destination ................. ....................................... ..........................................83

Fax Settings (including Fax Defaults and Fax Control) .. .... ... ... ... .... ......................................... .... ......83

Common Settings: Audio Tones and Reports. ................................................................................83

Fax Mode Settings (including Fax Defaults and Fax Control) .........................................................84

To Configure Fax to Mailbox............................................................................................................86

LAN Fax (PCL Drivers) .......................................................................................................................87

Initial Setup......................................................................................................................................87

Adding a Recipient to a Fax Phonebook .........................................................................................87

Sending the Fax...............................................................................................................................87

LAN Fax (PostScript Drivers)..............................................................................................................88

Initial Setup......................................................................................................................................88

Adding a Recipient to a Fax Phonebook .........................................................................................88

Sending the Fax...............................................................................................................................88

Stopping the Fax (when necessary)................................................................................................88

Scan to PC (FTP/SMB) .. ... .......................................... ... ... .... ... ... .......................................... ................89

Overview .............................................................................................................................................89

Requirements for FTP .....................................................................................................................89

Requirements for SMB ....................................................................................................................89

Installation Procedure..........................................................................................................................90

Enabling Ports and Setting TCP/IP.....................................................................................................90

Receiving Computer Configuration .....................................................................................................92

Using with FTP ................................................................................................................................92

Using with SMB..............................................................................................................................92

Adding the Receiving Computer’s Address to the Address Book .................... ... ... ... .... ... ...................92

Using the Scan to PC (FTP/SMB) Feature....................................... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ...93

Setup and Use of Job Flow Sheets with Mailboxes ..........................................................................94

Overview .............................................................................................................................................94

Features supported for Job Flow.....................................................................................................94

Enabling Ports and Setting TCP/IP.....................................................................................................95

Configuring the SNMP Port.................................................................................................................96

Creating Job Flow Sheets...................................................................................................................97

Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing).................................98

Manually linking a Job Flow Sheet to documents in a Mailbox..................................................... ... ...99

Testing Job Flow Sheet operation (for automatic processing)............................... ... .... ... ... ... ... .... ... ...99

Scan to PC Desktop .. .......................................... .... .......................................... ... ..............................100

Overview ...........................................................................................................................................100

Preparations......................................................................................................................................100

Software Installation Procedure ........................................................................................................100

Configure Image Retriever 5.2 on Networked Workstations .............................................................100

Testing Scan to PC Operation...........................................................................................................100

Network Scanning (using templates) ...............................................................................................101

Overview ...........................................................................................................................................101

SMARTsend scanning services.....................................................................................................101

Scan to PC Desktop .................... ... .... ... ... ... ... .... ... .......................................... ... ...........................101

Additional Notes........................................ ... ... ... .... ... ... ... ....................................... ... .... ....................101

Network Scanning User Authentication.............................................. ... ... .... ... ... ... .... ... ... ... ... .... ... .101

Multifunction Device Authentication...............................................................................................101

Template Considerations when using SMARTsend.............................. ... .... ... ... ...........................101

Use of a Validation Server.............................................................................................................102

Installation Checklist..........................................................................................................................102

Configure a Scan Filing Location ......................................................................................................102

Configure a Scan Filing Repository using FTP .............................................................................103

Installation Checklist......................................................................................................................103

Enter the Scan Repository Details via Internet Services...............................................................103

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ....103

Configure a Scan Filing Repository using SMB ............................................................................104

Installation Checklist......................................................................................................................104

Enter the Scan Repository Details via Internet Services...............................................................104

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ....104

Configure Scan to HTTP ...............................................................................................................105

To configure the Scan Repository Details using CentreWare Internet Services: ..........................105

Setting up a Remote Template Pool Repository (optional) ...........................................................106

Configuring the Default Template with Internet Services ..................................................................107

Setting up a Remote Template Pool Repository (optional)...............................................................108

Testing Network Scanning (using templates)....................................................................................109

Web Service (if available)........................... ... ... ... .... ...................................... .... ... ... ... .... ... .................109

Enable the WebDAV port (for name space management)................................................................109

Security – Authentication ..................................................................................................................110

Overview ...........................................................................................................................................110

Users Controlled by Authentication ...............................................................................................110

Authentication Configuration and related Types............................................................................110

Services Managed by User ID Authentication.................................. ... .......................................... ... .111

When Local Machine Access is enabled.......................................................................................111

When Network Access is enabled.................................................................................................111

When Remote Access is enabled..................................................................................................111

Effects of Authentication on Job Flow Sheets and Mailboxes...........................................................112

Configuring Local machine authentication ........................................................................................112

Preparations: .................................................................................................................................112

At Your Workstation:...................................................................................................................112

Configuring Remote Authentication...................................................................................................113

Preparations: .................................................................................................................................113

Configure Remote Authentication for Kerberos (Windows 2000) .................................................114

At your Workstation: ................. ... ....................................... ... ... .... ... ... ... ... .... ... ... ...........................114

Configure Remote Authentication for Kerberos (Solaris)...............................................................114

At Your Workstation:. ...................................... .... ... ... ... .... ... ... ... .... ... ..............................................114

Configure Remote Authentication for SMB .... .... ...........................................................................115

At Your Workstation:. ...................................... .... ... ... ... .... ... ... ... .... ... ..............................................115

Configure Remote Authentication for LDAP .................................................................................116

LDAP User Mappings....................................................................................................................116

LDAP Authentication .....................................................................................................................117

LDAP Group Access......................................................................................................................117

Custom Filters................................................................................................................................117

Configuring Network Authentication (by a Remote Accounting server) ............................................117

Enable Network Authentication......................................................................................................117

Configure communications between the Accounting server and the device .................................118

Enable the Accounting option in workstation print drivers............................... ... ... .... ....................118

Configuring Xerox Secure Access (Authentication) ..........................................................................119

Secure Access and Accounting.....................................................................................................119

Information Checklist.....................................................................................................................119

Configuring Xerox Secure Access to work with Remote Authentication ...................... ... ... ... .... ... .120

Configure Remote Authentication for Kerberos (Windows 2000) .................................................121

Configure Remote Authentication for Kerberos (Solaris)...............................................................121

Configure Remote Authentication for SMB .... .... ...........................................................................122

Configure Remote Authentication for LDAP..................................................................................122

Enable Specific Xerox Secure Access Settings.............................................................................123

Using Secure Access.....................................................................................................................124

Configure Color Copy Access for LDAP Group.............................................................................124

LDAP Authentication .....................................................................................................................126

LDAP Group Access......................................................................................................................126

Authentication Configuration.................................. ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .... ....................126

Authentication System ...............................................................................................................127

To Enable Print Color Access Control ..........................................................................................128

802.1X Authentication.......................................................................................................................128

Information Checklist.....................................................................................................................128

Configure 802.1X with Internet Services .......................................................................................128

Security – Encryption ........................................................................................................................129

Encryption Service Overview ............................................................................................................129

Types of Encryption Services Available.........................................................................................129

Configuration of HTTPS (SSL/TLS) Communication Encryption ......................................................130

Installation Overview......................................................................................................................130

Configuring certificates with CentreWare Internet Services .........................................................131

Configuration on a Computer ........................................................................................................132

Configuration of E-mail Encryption/Digital Signature ............................. ... ... .... ... ... ... .... ....................132

Installation Overview......................................................................................................................132

Configuring S/MIME certificates with CentreWare Internet Services.............................................132

Configuration on a Computer.........................................................................................................134

Configuration of Scan File Signatures (PDF/XPS Documents).........................................................135

Installation Overview......................................................................................................................135

Configuring Scan File certificates with CentreWare Internet Services ..........................................135

Configuration on a Computer.........................................................................................................136

IP Sec . ... ... .... ... ... ... ....................................... ... ... .... ... ....................................... ... ... ... ........................136

To enable IP Sec: .................................................... ... .... ... ... ... ....................................... ..............137

Scheduled Image Overwrite............................. ... .... ... ... ... .... ... .......................................... ... ... ...........137

Security – Secure Watermark............................................................................................................138

To configure Secure Watermark: ................................ ................................. .................................139

Security – Secure Print.......................................................................................................................139

Xerox Standard Accounting ..............................................................................................................141

Overview ...........................................................................................................................................141

Installation Checklist......................................................................................................................141

Enable Xerox Standard Accounting (from Internet Services)............................................................142

Create a Group Account....................................................................................................................142

Create a User Account and Set Usage Limits...................................................................................142

Maximum Usage Limits and Resetting Individual Usage Limits........................................................143

To Reset User Limits (if necessary)...............................................................................................143

Using XSA at the machine ................................................................................................................143

Resetting Usage Data........................................ .... ... ... ... .... ... ... ... ....................................... ..............144

Print a Usage Report .... .......................................... ... .......................................... ... ...........................144

Enable XSA in your Print Drivers ......................................................................................................144

Backing Up XSA data and settings and Cloning to another device...................................................144

Check that the device you want to clone settings to supports XSA ..............................................145

To clone a machine .......................................................................................................................145

To Restore Settings or Clone Settings to another Machine ..........................................................146

Audit Log .......................................... ... .... ... ... ... ....................................... ... ... .... ... ... ... ........................147

Overview ...........................................................................................................................................147

Accessing the Audit Log feature........................................................................................................147

Annotation (Bates Stamping) ............................................................................................................147

Overview ...........................................................................................................................................147

Configuring Bates Stamp Settings ....................................................................................................148

Configuring a precise Bates Stamp location (if available).................................................................148

Media Card Reader ............................................................................................................................149

Overview ...........................................................................................................................................149

Media Card Reader Hardware ............... ... ... ... ... .... ... ... ... .... ... ... .......................................... ... ... ........149

Supported Media and File Formats...................................................................................................149

Supported Media ................... ... ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ....................149

Supported File Formats.................................................................................................................149

Important Notes and Restrictions......................................................................................................150

Inserting and Ejecting Media.............................................................................................................150

Selecting and Printing Text Files.......................................................................................................150

Media Print Text Tab ................ ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ... .................151

Index Print................................. ... ... ....................................... ... .... ... ... ... ... .....................................151

Advanced Settings.........................................................................................................................151

Selecting and Printing Photo Files .............................................................................................

Media Print Photos Tab...................................................... ... ... .......................................... ...........151

Index Print ...................................... .... ... ....................................... ... ... ... ... .... ... ..............................152

Advanced Settings.........................................................................................................................152

Problem Solving................................................................................................................................152

USB Printing ............................... ... ... ... .... ... ... ... ....................................... ... ... .... ... ... ... ........................153

Overview ...........................................................................................................................................153

USB Printing Hardware.....................................................................................................................153

Supported Media and File Formats...................................................................................................153

Supported File Formats.................................................................................................................153

Important Notes and Restrictions......................................................................................................154

Selecting and Printing Text Files.......................................................................................................154

To Select and Print Text Files:.................................. ... .... ... ... ... .... ... ... ... ........................................154

Media Print Text Tab ................ ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ... .................154

Advanced Settings Tab..................................................................................................................155

Selecting and Printing Photo Files ....................................................................................................155

To Select and Print Photo Files:......................................................... ... ... .... ... ... ... .... ... ... ... ... ........155

Media Print Photos Tab...................................................... ... ... .......................................... ...........155

Advanced Settings Tab..................................................................................................................155

.......151

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Thumbnail Preview ............................................................................................................................156

To view a thumbnail preview and print a document.......................................................................156

Hard Disk Data Encryption ................................................................................................................157

Encryption Key For Confidential Data ...............................................................................................157

Internet Services ....................................................................................................................................158

Enable Internet Services (HTTP) ......................................................................................................158

To access Internet Services Settings at the Device..........................................................................158

Internet Services (HTTP) Enablement ..............................................................................................159

Internet Services Port Number ......................................................................................................159

Exiting the Internet Services Selection Menu................................................................................159

Exiting the Port Settings Menu and returning to the Tools tab screen...........................................159

Overview ................................. ....................................................................... .....................................160

Status Tab............................................................................................................................................160

Jobs Tab ............................................................................................................................................161

Print Tab ......... ... ... ... ....................................... ... ... .... ... ... ... ....................................... ...........................161

Scan Tab..............................................................................................................................................161

Properties Tab ...................................................................................................................................162

Descriptions of the folders and hot links in the Directory Tree..........................................................162

General Setup folder.................................... ... .... ... .......................................... ... ...........................162

Connectivity folder.........................................................................................................................163

Physical Connections subfolder....................................................................................................164

Services Folder ............................................................................... ... ... ... .... ... ... ... .... ... .................165

Accounting folder...........................................................................................................................165

Security folder ...............................................................................................................................166

Support Tab .. ...................................... .... ... ... ... ... .... ... ... ... .... ...................................... ........................167

Additional Details of some Properties Tab features........................................................................167

Setting TIFF (and other PDL) Processing Properties ..................................................................167

Setting PDL Emulations .................. ... .... ... ... .......................................... ... ... .... ... ..............................167

Banner Sheet Printing.......................................................................................................................168

Set the Ethernet Speed ....................................................................................................................168

Configure TCP/IP Settings ...............................................................................................................169

TCP/IP Configuration Selection List .............................................................................................170

Configure LPD ..................................................................................................................................171

Configure SNMP ..............................................................................................................................171

SNMP Community Name properties that can be configured.........................................................171

Configuring SNMP Community Names with Internet Services..........................................................172

Configure Microsoft Networking (also known as SMB) .....................................................................172

Configure IPP ...................................................................................................................................173

Modify the HTTP (Internet Services) Settings ..................................................................................173

Configure WSD (Web Services on Devices).....................................................................................174

Configure Port 9100 (Raw Printing) ..................................................................................................175

IP Filtering (IP Address Restriction)..................................................................................................175

Configure EtherTalk (AppleTalk) ......................................................................................................176

E-mail, SMTP, and POP3 Settings....................................................................................................176

Bonjour (if available for selection).....................................................................................................177

Troubleshooting ...............................................................................................................

General Troubleshooting Procedure ................................................................................................178

TCP/IP Troubleshooting ...................................................................................................................180

Check Physical Media and Network Interface Cards ........................................................................180

Print a Configuration Report at the Device and perform these tasks:...............................................180

At the workstation, perform these tasks: ...........................................................................................181

NetBIOS over IP Troubleshooting ...................................................................................................182

Check Physical Media and Network Interface Cards ........................................................................182

Print a Configuration Report at the Device and perform these tasks:...............................................182

At the DNS or WINS Server ..............................................................................................................183

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.....................178

At the workstation, perform these tasks: ...........................................................................................183

IPP Troubleshooting .........................................................................................................................185

Check Physical Media and Network Interface Cards ........................................................................185

Print a Configuration Report at the Device and perform these tasks:...............................................185

At the Windows 2000 workstation, perform these tasks:...................................................................186

EtherTalk Troubleshooting ..............................................................................................................187

Check Physical Media and Network Interface Cards ........................................................................187

Print a Configuration Report at the Device and perform these tasks:...............................................187

At the Macintosh workstation ............................................................................................................187

Scanning to Hard Drive Troubleshooting .......................................................................................188

Before you start.................................................................................................................................188

Check Physical Media and Network Interface Cards ........................................................................188

Print a Configuration Report at the Device and perform these tasks:...............................................188

At the Device .................................................. .... ... ... ... .... ... ....................................... ... .................188

At the Workstation ................ ...................................... .... ... ... ... .... ... ... ... ... .....................................189

Network Connectivity

All Services

Machine Status

Installation Steps

Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite

end of the cable to the RJ-45 socket at the rear of the Device.

Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you

would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), touch Enter, press the Machine Status button, and touch the Tools tab. Touch Common Service Settings, touch Screen/Button Settings, select Service Screen Default, touch Change Settings, make your selection and touch Save. Touch Close until the Tools tab is displayed. Wait for the Auto Clear service to log you out.

Step 3. Refer to the Configuration Report topic in this guide and print a Configuration Report using the instructions supplied.

Step 4. Referring to the Configuration Report, determine if the appropriate ports and protocols are enabled for your Network environment.

To support communicating with the Device's Internet Service s, a ser ies o f inter nal Web Pag es that ena ble remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the case, go to the NOS Selection section of this guide, locate the TCP/IP Protocol Configuration topic, and follow the instructions supplied.

Some Network Environment settings can only be configured through use of Internet Services. Also,

nearly all of the services, ports, and protocols that can be configured at the Device can be configured with Internet Services running on a networked workstation. If Internet Services is shown as

"disabled" on the Configuration Report, refer to the Enable Internet Services (HTTP) topic in this guide. If you will be using SNMP Management software with this device, refer to the SNMP Configuration topic

and follow the instructions supplied. If you will be using the Parallel Port and wish to view or change its configuration, refer to the Parallel Port

Configuration topic and follow the instructions supplied. Step 5. Go to the NOS Selection section of this guide, then select your Network Operating System for

Device installation instructions specific to your network environment. If you will be installing the Device in a Client/Server environment, make sure to have your Server's Operating System Manual available to refer to when required.

Step 6. Go to the Print Drivers section of this guide for the instructions required to set up individual desktop workstations to communicate with the Device.

Step 7. If you have purchased optional features for your Device, such as Scanning to the Device's Hard Drive, go to the Options section of this guide for configuration instructions.

Note: For comprehensive information on the use of In ternet Ser vice s as a br owser- base d, workstation tool for configuring your Device, go to the Internet Services section of this guide and click on relevant topics from the menu list.

Xerox Unicode 3.0 for SAP Font Kit

A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit’s instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative.

Configuration Report

To print a Configuration Report, with the Device switched ON, perform the following steps:

1. Press the Machine Status button.

2. Press the Print Reports button.

3. Press the Copy Reports button.

4. Press the Configuration Report button.

5. Press the large, green, Start button, located to the immediate right of the Control Panel’s numeric keypad.

6. The printing process will be graphically displayed on the touch screen. Upon receipt of the Configuration Report, note that the multi-page print is fo rmatted into two colum ns with horizontal ruled lines indicating four distinct data display areas on the print.

• The first area displays System Settings.

• The second area displays Copy Service Settings.

• The third area displays Print Service Settings.

• The fourth area displays Communication Settings.

Ethernet Speed Setting

The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

To Change the Network Speed

Go to your Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Protocol Settings.

8. When the Protocol Settings menu displays, press the selection line labeled Ethernet Rated Speed.

9. Press the Change Settings button.

10. On the Ethernet Rated Speed screen note which one of the buttons is highlighted as the current setting for Ethernet speed. The available settings are Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). The default setting is Auto.

11. To change settings, press your setting of choice, then press the Save button.

12. To exit the Ethernet Setting screen, without making any changes, press the Cancel button.

13. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close button.

14. Wait several seconds and the Auto Clear service should log you out.

Note that if you changed any settings in the Protocol Settings menu, the Device will automatically reboot to register and enable your new settings.

Enable Internet Services (HTTP)

Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation.

Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

For further details on the many functions provided by the Internet Services Web Pages, refer to the Internet Services section of this guide.

To access Internet Services Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the down arrow key to view additional selections.

9. Press the Internet Services (HTTP) selection line.

10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

11. When the Internet Services (HTTP) menu displays, note that you have two settings available for selection. The Port Settings menu selections are Port Status and Internet Services Port Number. After pressing the selection line, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Internet Services (HTTP) Enablement

1. Press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Internet Services Port Number

1. Press the selection line labeled Internet Services Port Number.

2. Press the Change Settings button.

3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of

80).

4. To change settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Exiting the Internet Services Selection Menu

To exit the Internet Services Selection Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

6. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the r ectangular Close button in the upper right corner of the Port Settings menu screen.

7. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Proxy Server Settings

To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here.

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Select Proxy Server Settings in the list of hot links.

4. Place a checkmark in the Use Proxy Server checkbox.

5. From the Proxy Setup drop-down menu, select either Same Proxy for All Protocols, or Different Proxy for each Protocol, depending upon your Proxy Server setup.

6. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning like the local address exception list in a typical web browser, these addresses will be permitted to bypass the Proxy Server.

7. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection section of this guide.

8. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different port number. If you are using a different port number, enter it in the available box.

9. Check the Authentication box if client authentication is required for the Proxy Server.

10. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.

11. Enter the Password for access to the proxy server. Up to 32 characters can be entered.

12. Click Apply.

13. Enter the System Administrator user ID and password when prompted and click OK.

Parallel Port Configuration

To view or change the settings of the Device's parallel port, perform the following steps:

Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port.

To access Parallel Port Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. Press the line labeled Parallel on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the Parallel Port selections menu displays, note that you have a choice of setting selections by numbered horizontal lines, with the current status of each setting shown. The up and down arrow keys provide access to additional selections and return you to the current selections display. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing a horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (Parallel Port Enablement)

1. On the Parallel Port selections menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Print Mode

1. On the Parallel Port selections menu, press the selection line labeled Print Mode.

2. Press the Change Settings button.

3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting for Parallel Print Mode. This setting informs the Controller of the Page Description Language (PDL) being used by your print jobs. The available settings are Auto (default), PostScript, HP-GL/2, PCL, and TIFF. Auto enables the Controller to automatically detect and select the appropriate PDL.

4. To change settings, press your selection of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

PJL (Printer Job Language) Setting

1. On the Parallel Port selections menu, press the selection line labeled PJL.

2. Press the Change Settings button.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language. This is the setting that enables the Controller's job processing parameters to be modified by HP PJL. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Auto Eject time (Parallel Port Timeout)

1. On the Parallel Port selections menu, press the selection line labeled Auto Eject Time.

2. Press the Change Settings button.

3. On the settings screen, note the current display in seconds for the Parallel Port Timeout. This is the length of time that the Controller will wait for an end of job command before printing the current job. Up and down selection arrows are provided for modification of the timeou t value in the increments shown.

4. To change settings, use the up or down selection ar row, th en click t he Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Bi-Directional Communications

1. Select the down arrow on the screen to see this setting.

2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications.

3. Press the Change Settings button.

4. On the settings screen, note which of the two buttons is highlighted as the current setting for BiDirectional Communications. The available settings are Enabled or Disabled. To support high speed, bi-directional parallel communications, select the Enabled setting.

5. To change settings, press your setting of choice, then click the Save button on the touch screen.

6. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Input to Prime

1. Select the down arrow on the screen to see this selection.

2. On the Parallel Port selections menu, press the selection line labeled Input Prime.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel Input to Prime. The available settings are Enabled or Disabled. In support of bi-directional communications, input to prime enables or disables the communication of a control signal over the parallel port (which is client (workstation) dependent). When in doubt, select the Enabled setting.

4. To change settings, press the setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Exiting the Parallel Port Selections Menu

To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the r ectangular Close button in the upper right corner of the Ports Menu screen.

2. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

USB Configuration

The file folder on the Properties page of Internet Services (the device’s internal web pages) contains a folder, labeled Physical Connections.

To access this folder, enter the IP address of the device in the Address line of your browser and press Enter. Click on the Properties tab, then click on the Physical Connections folder.

The Physical Connections folder contains Ethernet, Parallel Port (if available), and USB (if available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed.

Click on the USB hot link to view or change the Auto Eject Time, which is the length of time the Contro ller will wait for an end of job command before processing the job. Refer to the On-Line Help for assistance in configuring the Adobe Communication Protocol (if available).

SNMP Configuration

SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the de vice, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events. Examples of such events might be notifications from the device that it is low on toner, or low on paper.

To view or change the Device's SNMP setting, perform the following steps:

To access SNMP Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the SNMP selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the SNMP selection menu displays, note that you have only one selection available on a single, numbered horizontal line, with the current status of this setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (SNMP Enablement)

1. On the SNMP selection menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement. The available settings are Enabled or Disabled. For SNMP to function, it must be set to Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Exiting the SNMP Selection Menu

To exit the SNMP selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

6. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

7. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring SNMP Community Names with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder.

4. Select SNMP Configuration in the directory tree, and check the Enable box for the version desired.

5. Click the Edit Properties button and supply the User Name (default of 11111) and Password (default of x-admin), if prompted.

6. Enter a name for the Community Name (Read-Only). This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device.

7. Enter a name for the Community Name (Read-Write). This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device.

Caution: If you change the GET and/or SET Community Names, you must also change the names in all network applications that are communicating by SNMP with this Device.

8. Enter a name for the Community Name (Trap Notification). This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP.

9. Optionally enter the System Administrator's name for packet identification purposes.

10. Select a trap and click Edit in the Trap Notification Settings section.

11. Select your transport method (IPX or UDP) and fill in the trap destination information for your selected method.

12. Select the event(s) that you wish to report on by checking the applicable box(es).

13. Click Apply to accept the changes, or Undo to return the settings to their previous values.

Note: Changes to settings will not be applied until you restart the Device.

Changing the Administrator Password

There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password (login ID) that controls access through the Device's Control Panel. The second password is an alphanumeric password (pass code) that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).

To Change the Numeric Password on the Device's Control Panel

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press the Authentication/Security Settings.

7. Press System Administrator Settings.

8. Press System Administrator Login ID.

9. On the Login ID screen, select the On button.

Note: If you select the Off button, you cannot access the password setting or password changing functions.

10. Press the keyboard button, an d use the displayed keyb oard to enter in a new n umeric Login ID ranging from 1 to 32 characters in length.

11. Press the Save button.

12. Press Next, then press the keyboard button.

13. Use the displayed keyboard to enter in your new numeric Login ID a second time and press Save again.

14. Press Save on the Login ID screen to save the new Login ID.

15. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in the upper right corner of the screen.

16. Wait several seconds and the Auto Clear service should log you out.

To Change the Alphanumeric Password used by Internet Services

1. Press the Log In / Out button on the Device’s Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Authentication/Security Settings.

7. Press System Administrator Settings.

8. Press System Administrator Passcode.

9. Press the keyboard button, and use the displayed keyb oar d to ente r in a new alphan ume ric passwor d ranging from 4 to 12 characters in length.

10. Press the Save button.

11. Press the keyboard button, and use the displayed keyboard to enter in your new password a second time and press Save again.

12. Press Save on the Password screen to save the new pa ssw or d.

13. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in the upper right corner of the screen.

14. Wait several seconds and the Auto Clear service should log you out.

Setting the Auto Clear Timer

For security purposes, the Auto Clear service will automatically log the System Administrator out of the machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer.

To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps.

1. Press the Log In / Out button on the Device’s Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press System Settings tab.

7. Press Common Service Settings.

8. Press Machine Clock/Timers.

9. Press Auto Clear, then Change Settings.

10. Use the displayed control to set the timer duration in a range of 30 to 240 seconds.

11. Press the Save button.

12. Press Close to return to the Tools tab screen.

13. Wait several seconds and the Auto Clear service should log you out.

Add or Remove All Services Screen Buttons

To Add or Remove All Services Screen Buttons:

1. Press the [Log In / Out] button to enter System Administration Mode.

2. Type the administrator password (11111 or current password).

3. Touch [Enter]

4. Press the [Machine Status] button on the Con tr o l Pa ne l.

5. Touch the [Tools] tab.

6. Touch [System Settings].

7. In the Group column, touch [Common Service Settings].

8. Touch [Screen / Button Settings].

9. On the Screen / Button Settings screen, in the Items column, touch [All Services].

10. Touch [Change Settings].

11. To add a service screen button: a. Touch a [Not Assigned] service button. b. Touch the service to be added as a screen button. c. Touch [Save].

The screen refreshes and returns to the All Services screen.

d. Touch [Save] again.

The screen refreshes and returns to the Screen / Button Settings screen.

12. To remove a service screen button: a. Touch the service that you want to remove (for instance, Internet Fax). b. Touch [Not Assigned]. c. Touch [Save].

The screen refreshes and returns to the All Services screen.

d. Touch [Save] again.

The screen refreshes and returns to the Screen / Button Settings screen.

13. Touch [Close].

14. Touch [Log In/Out] button.

15. Touch [Logout].

Rearrange Icons

You can also use this feature to rearrange the icons. The service listed as #1 will be at the top left of the All Services screen, #2 will be to the right of it, and so on.

Smart eSolutions (Meter Assistant and Supplies Assistant)

Select this feature in Internet Services to access and set up automatic billing meter reading and automatic machine supplies reporting. Note that this feature may currently be available only in the U.S.A.

Note: Additional Smart eSolutions information and procedures may be found on xerox.com. Look there to ensure that you have the most complete and up to date information available.

Information Checklist Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to regi st er

for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922. TCP/IP and HTTP protocols must be enabled on the device so that the device web browser can be

accessed (for Device Direct registration, described in this procedure). To use the optional Smart eSolutions Windows Client or CentreWare Web, you will need to enable SNMP

as stated in this guide. For full information on these applications, visit www.xerox.com/smartesolutions. At Your Workstation

1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location fie ld and press Enter.

2. Click the Properties tab.

3. Click the symbol to the left of General Setup.

4. Click the symbol to the left of Smart eSolutions.

5. Click Registration.

6. Click Enable Proxy Server. Note: If your network does not require a Proxy Server, you can skip to step 13 below. You will, however, need to have DNS settings enabled (see TCP/IP Protocol Configuration in this guide).

7. Place a check mark in the Use Proxy Server box.

8. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning like the local address exception list in a typical web browser, these addresses will be permitted to bypass the Proxy Server.

9. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection section of this guide.

10. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different port number.

11. Click Apply and supply the administrator User Name and Pa ssword, if prompted. The default is 11111 and x-admin.

12. If necessary to see the list of Registration hot links again, click your browser Back button.

13. Click Register with Xerox Communication Server to register this device with the Xerox Communication Server (Edge Host), which enables the automatic billing meter reading service. After registration, the device will poll the Edge Host routinely, and send meter readings only in response to requests from the Edge Host.

14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communication Server polling time. Make sure to check the server communication Enabled box.

15. Click Apply and supply the administrator User Name and Password, if prompted.

16. If necessary, use your browser Back button again, then click on Setup E-mail Notification to send billing meter (or supplies data) read notifications to the locally designated Administrator.

17. Enter the e-mail address of the designated Administrator in the box(es) supplied.

18. Place a check mark in the boxes associated with the type of notifications you wish to have e-mailed.

19. Click Apply and supply the administrator User Name and Password, if prompted. T he default is 11111 and x-admin.

20. Click on the Meter Assistant or Supplies Assistant links at any time to see the status of your communications.

Machine Software Upgrades

To upgrade, you must first obtain the upgrade software and then install it.

Prepare for the upgrade

It is important to obtain the correct upgrade file for your machine. Determine the software version you are currently running, as follows:

1. Open your web browser and enter http:// an d the TCP/IP address of the machine in the Address or Location field, then press [Enter].

2. Click the [Properties] tab.

3. Click the [General Setup] folder.

4. Click [Configuration].

5. Scroll down to the Software section to see your System Software version. Write down the version number. Note whether whether the Controller ROM is listed as Controller ROM or Controller + PS ROM. This will determine which file to download from Xerox.com.

6. Download the software file: a. Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine

from the www.xerox.com web site, or from your Xerox Customer Support Representative.

b. Download the upgrade file to a local or network drive.

You will be able to delete the file after the upgrade procedure.

c. Extract the .bin file from the .zip archive.

At your workstation

1. Verify that the machine is up and running, and is not in PowerSaver mode.

2. Open your web browser and enter the TCP/IP address of the ma chine in th e Address or Lo cation field, then press [Enter].

3. Click the [Properties] tab.

4. Click the [Services] folder.

5. Click the [Machine Software] folder.

6. In the [Machine Software] folder: a. Click [Upgrades]. Click or verify the Enabled check box, then click [Apply]. b. Click [Manual Upgrade]. Click [Browse] and move through your file system to the new software.

Click [Install Software] to install the software.

Note: The Manual Upgrade link provides the ability to upgrade software manually, after enabling through the Upgrades link.

NOS Selection

TCP/IP Protocol Configuration

To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps:

To access the TCP/IP Protocol Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Protocol Settings.

8. When the Protocol Settings menu displays, note that with the exception of selection one (Ethernet Rated Speed), the remaining selections are specific to TCP/IP address settings. Choose your setting of interest by pressing the numbered, horizontal selection line on the touch screen. Note that the current status of each setting is shown on the applicable line. After pressing a selection line, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Ethernet Setting (Ethernet Rated Speed)

9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed.

10. Press the Change Settings button.

11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed. The available settings are Auto (10 / 100 Mbps), 100 Mbps (Half or Full Duplex), and 10 Mbps (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

12. To change settings, press your setting of choice, then press the Save button.

13. To exit the screen, without making any changes, press the Cancel button.

TCP/IP – IP Mode

14. Press the selection line labeled TCP/IP – Mode.

15. Press Change Settings.

16. Select the IP Mode best suited to your network en vir on men t. Note tha t you r choice s inc l ud e IPv4 Mode, IPv6 Mode, and Dual Stack. The device supports IPv6 addressing with an automatically-built Link Local Address for broadcasting to routers that can supply the network layer configuration parameters.

17. For traditional networks (using an address space of xxx.xxx.xxx.xxx), select IPv4 and press Save.

18. Note that the machine may reboot.

IP Address Resolution

19. On the Protocol Settings menu, press the selection line labeled IPv4 (or other mode) Address Resolution.

20. Press the Change Settings button.

21. On the settings screen, note which one of the buttons is highlighted as the current setting for the TCP/ IP Addressing method. The available settings are DHCP, BOOTP, RARP, DHCP/Autonet, and STATIC. DHCP/Autonet is the factory default setting.

22. To change settings, press your selection of choice, then press the Save button.

23. To exit the screen, without making any changes, press the Cancel button.

24. Press Close and, if you made any changes, the system will reboot.

IPv4 IP Address

1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Address. Note that the IP Address may be viewed, but not changed, with dynamic addressing enabled.

2. Press the Change Settings button.

3. On the settings screen, use the numeric keypad to enter in the appropriate IP Address.

4. To save settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

IPv4 Subnet Mask

1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Subnet Mask. Note that the Subnet Mask may be viewed, but not changed, with dynamic addressing enabled.

2. Press the Change Settings button.

3. On the settings screen, use the numeric keypad to enter in the appropriate Subnet Mask.

4. To save settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

IPv4 Gateway Address

1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Gateway Address. Note that the Gateway address may be viewed, but not changed, with dynamic addressing enabled.

2. Press the Change Settings button.

3. On the settings screen, use the numeric keypad to enter in the appropriate Gateway.

4. To save settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

IPv4 IP Filter (IP Address Restriction)

1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your ow n IP address. For full instructions, refer to the IP Filtering (IP Address Restriction) topic in the Internet Services section of this guide.

2. In the Protocol Settings menu, press the selection line labeled IPv4 IP Filter.

3. Press the Change Settings button.

4. On the settings screen, note which of the two buttons is highlighted as the current setting for IP Address restriction. The available settings are Enabled or Disabled. Disabled is the factory default setting.

5. To change settings, press your setting of choice, then press the Save button.

6. To return to the Protocol Settings menu, without making changes, press the Cancel button.

Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen

1. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Protocol Settings menu screen.

2. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Protocol Settings menu, the Device will automatically reboot to register and enable your new settings.

TCP/IP LPD Enablement

To support TCP/IP printing through the workstation's LPR port in the case of Windows XP, the LPD (Line Printer Daemon) MUST be enabled at the device.

To view or change the Device's LPD setting, perform the following steps:

To access LPD Settings at the Device

1. Press the rectangular Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the selection line labeled LPD.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the LPD selections menu displays, note that you have a choice of setting selections by numbered horizontal lines, with the current status of each setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After p ressing the selectio n, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (LPD Enablement)

1. On the LPD selections menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement. The available settings are Enabled or Disabled. For the LPD to function, it must be set to Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

LPD Port Number

1. On the LPD selections menu, press the selection line labeled LPD Port Number.

2. Press the Change Settings button.

3. Note the setting of Port 515, which is the recommended, default value. To cha nge the setting, use the keypad displayed on screen.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

LPD Maximum Number of Sessions

1. Select LPD – Maximum Number of Sessions.

2. Press Change Settings.

3. Select a number from 1 to 10.

4. To change settings, press Save.

5. To exit, without making changes, press Cancel.

Exiting the LPD Selections Menu

To exit the LPD selections menu, which returns you to the Port Settings menu, press the rectangular

Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the r ectangular Close button in the upper right corner of the Port Settings menu screen.

2. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

TCP/IP Dynamic Addressing

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder.

4. Select TCP/IP in the directory tree

5. Review the available selections as displayed on your screen and explained in the TCP/IP Configuration Selection List, below.`

6. Accept the default Host Name, or type in your own unique Host Name for this Device.

7. Select DHCP or BOOTP as your method for obtaining an IP Address.

CAUTION: Changing the IP address for the Device will affect LPR/LPD, FTP, SNMP, and Port 9100 printing. It will also interrupt the ability to communicate with the device using the Internet Services (series of web pages on the Device). When you change the Device's IP Address, make sure to print out a Configuration Report (as stated in this guide) so that you have a record of the TCP/IP addresses for use with workstations that need to communicate with the Device using TCP/IP.

Note: When using DHCP, set a reasonably long Lease Time for the IP Address so that the Device can be shut down and serviced, when required, without being continuously assigned a new IP Address.

Note: Upon rebooting, when the system comes up, if it can’t locate a DHCP server on the network it will use whatever IP address it was previously configured with.

8. Determine the method to use to supply the DNS Server IP Addresses (to resolve Host Names with IP Addresses).

9. Determine whether or not Dynamic DNS should be enabled.

10. Click Apply when done.

TCP/IP Configuration Selection List

As displayed on your screen, the following selections are available for TCP/IP Configuration.

IP Mode

Select the IP Mode that applies to your network environment.

General

Host Name. The default entry assures a name that is unique to this device on the network. IP Address Resolution. Use this drop-down menu to select the method to use to assign IP

Addresses. Select STATIC, DHCP, RARP, BOOTP, or DHCP/Autonet. Note that with the Autonet option selected, if a Windows 2000 client can’t contact the DHCP

server, it will assign itself an IP address from the 169.254.0.0 class B address space. This is also known as zero configuration, or Bonjour, networking. Make sure to check the Enabled box for Self Assigned Address at the bottom of your screen.

IP Address entry box. To be filled in manually ONLY when Static addressing is selected. Subnet Mask entry box. To be filled in manually ONLY when Static addressing is selected. Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected.

Domain Name

Enter the fully qualified domain name here. For example: xerox.com.

DNS Configuration

DHCP Address Resolution check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers. If unchecked, this information must be entered manually.

Three DNS Address boxes are supplied for the manual entry of DNS Server addresses. Dynamic DNS Update Box. If your DNS Server does not support dynamic IP add ress up da te s

there is no need to enable this checkbox. Check the Overwrite box to enable DNS information overwriting.

Generate Domain Search List Automatically. A check box is provided for enabling automatic Domain searches.

Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for example, Xerox.com).

Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains.

Zero Configuration Networking

Used with DHCP/Autonet selected from the IP Address Resolution drop-down menu, when this box is checked the device will assign itself an IP address from the 169.254.0.0 class B address space.

Note: Changes to TCP/IP settings will not be applied until you restart (reboot) the Device.

IP Filtering (IP Address Restriction)

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Security file folder.

4. Select IP Filtering.

5. In either the IPv4 area or the IPv6 area, complete the following steps.

Note: IPv4 is the traditional (xxx.xxx.xxx.xxx) address space used with TCP/IP networks.

a. To allow universal, unrestricted access to the device, clear the Enabled check box. b. To restrict access to specific IP Addresses and Subnet Masks:

• Click the Enabled check box.

• Click Add or Edit to add or edit an IP address from which you intend to accept jobs. Click Apply.

Note: IP filtering will not work until at least one IP address has been added. This prevents turning off ALL access to the device.

• Click Delete to delete an IP address. Click Apply.

6. Click Apply when done.

7. Send a test job.

Configure Port 9100 (Raw Printing)

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties tab.

3. Click the plus (+) symbol to the left of the Connectivity, then the Protocols file folder.

4. Select Port 9100 in the directory tree. (1)

5. The available selections include: TCP Port Number, with a default value of 9100. This value typically does not need to be changed. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

use of this feature. Connection Time-out Entry Box.

6. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time that the Controller will wait for an end of job command before printing the current job.

7. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart the Device.

(1) Note: If Port 9100 is NOT displayed in the Properties Tab directory tree, click the Port Status hot link in the Connectivity folder in the tree. In the Port Status table, use your mouse to place a check mark in the checkbox on the Port 9100 line. Click the Apply button, then click the Reboot button (always available on the Status Tab) to remotely reboot the Device.

Microsoft (NetBIOS over IP) Networks

Before You Start

1. Print a Configuration Report as stated in the Network Connectivity section of this guide.

2. Referring to the report, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below.

3. Referring to the Configuration Report, verify that DNS is enabled. The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP/IP network.

4. To enable the Device to communicate with the Naming Se rvers, refer to the instructions supp lied in the topic "TCP/IP Dynamic Addressing", located in the NOS Selection section of this guide.

5. When using WINS or DNS, be sure to refer to your Server Operating System documentation for the appropriate procedure to use to enable NetBIOS name to IP address resolution on the Server.

Enabling the SMB Setting at the Device, if required

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the SMB selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection line.

11. Press the Change Settings button.

12. On the SMB Port Status screen, note which of the two buttons is highlighted as the current setting for SMB Enablement. The available settings are Enabled or Disabled. To enable SMB at the device, select the Enabled setting.

13. Press the Save button on the touch screen, which returns you to the SMB selection menu. (To exit the screen, without making changes, press the Cancel button.)

14. Exit the SMB selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen.

15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen.

16. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.

Viewing or Configuring the SMB Host Name or WINS Server with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Add ress or Location fie ld. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder.

4. Select Microsoft Networking in the directory tree.

5. The available selections include: A drop-down menu for Transport. A text box indicating Workgroup name. A text box indicating the SMB Host name. An entry box for the maximum number of connections allowed, labeled Maximum Connections. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

use of this feature. An enabling checkbox for supporting Unicode (supplying the Host name and Workgroup name in

Unicode characters during SMB transmission). An enabling checkbox for Auto Master Mode. When the master browser for the wo rkgroup cannot be

found, if this box is checked, this host will become the master browser. An enabling checkbox for Password Encryption (during SMB transmission). A WINS Server configuration section – for using a WINS Server to resolve NetBIOS names (SMB host

names) to IP addresses.

6. Select TCP/IP from the Transport menu.

7. Accept the default value, or enter a value from 3 to 10, for maximum number of connections allowed in Maximum Connections.

8. Accept the Workgroup name shown, or enter in your own workgroup name.

9. Either accept the default SMB Host Name, which is automatically built by the Device to assure the name's uniqueness, or enter in your preferred name. Note that this will be the NetBIOS name that is resolved by the Naming Server (DNS or WINS) to an IP Address for the Device.

10. If using a WINS server, enable the WINS Server Address Resolution check box. When enabled, the Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS (Windows Internet Naming Service) Servers. Note that two IP Address lines, with entry boxes, are provided for manual entry (when DHCP is not selected).

11. To apply setting changes, click the Apply button, then click the Reboot button to reboot the device. To exit without making any changes, click the Undo button.

Note regarding DNS/WINS NetBIOS Name Resolution

To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instru ctions supplied in the TCP/IP Dynamic Addressing and Microsoft (NetBIOS over IP) Networks topics of this guide.

To Set Up a Workstation to Print Directly to the Device

Refer to the set up instructions supplied for NetBIOS over IP Peer to Peer Printing in the Print Drivers section of this guide.

IPP Configuration

The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device's IP address. To support this type of printing, make sure that Port 9100 is en abled at the device as stated in the Note at the bottom of the Configure Port 9100 pr ocedure, in the Internet Services section of this guide. Specifically, click the Port Status link in the Connectivity folder on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked. The Internet Printing Protocol must also be enabled at the device, and the Internet Print Service must be a vailable and insta lled on the individual workstation's version of Windows. IPP support is already built into Windows 2000 and XP. For other desktop operating systems it is available as a download from Microsoft at www.microsoft.com. The final step is to install the IPP print driver, which is covered in the Print Drivers section of this guide.

To access IPP Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. Press the IPP selection line on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the IPP selection menu displays, note that you have two selections available on numbered horizontal lines. The first selection is Port Status. The second is IPP – Added Port Number. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (IPP Enablement)

1. On the IPP selection menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement. The available settings are Enabled or Disabled. To print with IPP, this setting must be Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

IPP – Added Port Number

Note: If you just enabled the IPP port, the machine may have to reboot be fore you can view or chan ge the Port Number.

1. On the IPP Selection menu, press the selection line labeled IPP – Added Port Number.

2. Press the Change Settings button.

3. Use the displayed keypad to add a Port Number, such as 80 (the displayed default for HTTP).

4. To save the setting, press Save.

5. To exit the screen, without making any changes, press Cancel.

Exiting the IPP Selection Menu

To exit the IPP selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Tools tab screen

1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

2. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring IPP Settings with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.

4. Select IPP in the directory tree.

5. The available selections include: Port Number, with a default value of 631. Th is is the port number assig ned by IANA (Internet Assign ed

Numbers Authority. Additional Port Number Entry box. A TBCP Filter checkbox (displayed when PostScript is enabled) Click Help for an explanation of the

use of this feature.. Administrator Mode Checkbox. This is disabled by default. Consult the On-Line Help for use of this

feature. DNS Enablement Checkbox. Connection Timeout Entry Box.

6. Verify that the DNS Enablement Checkbox is checked (enabled) by default. If enabled, the DNS Server will resolve Host Names to IP Addresses, in support of printing with IPP.

7. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time that the Controller will wait for an end of job command before printing the current job.

8. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart the Device.

EtherTalk (AppleTalk) Configuration

The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk) network.

To access EtherTalk Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. Press the EtherTalk selection line on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the EtherTalk selection menu displays, note that you have only one selection available on a single, numbered horizontal line, with the current stat us of this setting sh own. The Close button in th e upper right corner of the screen returns you to the Port Settings menu. After pressing the horizontal line selection, to access available settings press the Change Settings button in th e lower right corner of the touch screen.

Port Status (EtherTalk Enablement)

1. On the EtherTalk selection menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement. The available settings are Enabled or Disabled. To print with EtherTalk, this setting must be Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Exiting the EtherTalk Selection Menu

To exit the EtherTalk selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Tools tab screen

1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

2. Wait several seconds for the Auto Clear service to log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring EtherTalk Settings with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder.

4. Select AppleTalk (EtherTalk) in the directory tree.

Note: If this selection is unavailable, click on the Port Status hot link, check the EtherTalk box, then click Apply.

5. The available selections include: Printer Name. Zone Name.

6. Enter the name that you wish to assign to this Printer. This is the name that will appear in the Chooser.

7. Either accept the default zone of * which lets the closest router assign the Device to a zone, or assign the Device to a zone (with a 32 character naming limit).

8. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart (reboot) the Device.

AS400 Printing

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose

This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers.

Assumptions

This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment.

The AS/400 must run V4R5 of OS/400 so that the SN MP drivers are present (or V4R3/V4R4 with the most current PTFs installed).

The multifunction device must have port 9100 enabled.

Procedures To enable port 9100

1. Open your Web browser and enter the TCP/IP address of the machin e in the Address or Location field. Press [Enter].

2. Click the [Properties] tab.

3. Click the symbol to the left of [Connectivity].

4. Click the symbol to the left of [Protocols].

5. Select [Raw TCP/IP Printing] in the directory tree.

6. Ensure the [Enabled] box is checked to enable Raw TCP/IP Printing.

7. Leave the [TCP Port Number] set to 9100 for Port 1.

8. Leave the [Bidirectional] and [Maximum Connections] settings at their default values.

9. Set the [End of Job Timeout] to the number of seconds to wait before processing a job without an End Of Job indicator.

10. Leave the [PDL Switching] Enabled box at its default value.

11. Click [Apply] to accept the changes, [Undo] to return the settings to their previous values, or [Default All] to enter printer defaults for all settings (recommended). Note: The settings are not applied until you restart the machine.

12. Click the [Status Tab] link.

13. Click the [Reboot Machine] button and click [OK] to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.

To create an SNMP trap

1. Open your Web browser and enter the TCP/IP address of the machin e in the Address or Location field. Press [Enter].

2. Click the [Properties] tab.

3. Click the symbol to the left of [Connectivity].

4. Click the symbol to the left of [Protocols].

5. Select [SNMP] in the directory tree. You may be prompted for the current tools administrator user name and password. The default is [admin] and [1111]. Click [OK].

6. Check the [Enable] box to enable the protocol.

7. To edit SNMP properties click [Edit].

8. The default [TRAP Community Name] is SNMP_trap, which you can use without changing. The Default TRAP community name is used to specify the default community name for all traps generated by this machine.

9. Click your browser Back button to return to the SNMP Configuration page, then click the [Advanced] button.

10. Click [Add IP Address] in the Trap Destination addresses box.

11. Enter the multifunction device's IP address and leave all other parameters at their default values.

12. Click [Apply] to accept the changes.

13. When finished, click [Apply] to accept the changes.

To identify the trap

To identify the trap, create a device description from your terminal's command line.

1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters:

• Device Description: Xeroxprinter

• Device Class: *lan

• Device Type: 3812

• Device Model: 1

2. Press Enter to continue, and enter the following parameters:

• Lan Attachment: *IP

• Port Number: 9100

• Online at IPL: *yes

• Font Identifier: 11

• Form Feed *autocut

Note: For some versions of AS400, the default may match some of these parameters.

3. Leave all other parameters at their defaults, press Enter, and enter the following parameters:

• Activation Timer: 170

• Inactivity Timer: *sec15

• Host Print Transform: *yes

4. Press [Enter] to continue, and enter the following parameter:

• Manufacturer Type and Model: *hp5si

5. Leave the remaining parameters set to their default values and press Enter to continue. Enter the following parameters:

• Remote Location: Enter the IP address of the printer.

• User defined options: *IBMSHRCNN

• System driver program: *IBMSNMPDRV

6. Leave all other options set to the default values and press Enter. A message indicates that you created the device Xeroxprinter.

7. Set the device on and start a print writer. Then place a spool file in the appropriate queue to test the printer.

AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400

At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as follows:

Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time Order of files on queue: *FIFO Remote system: *INTNETADR Remote printer queue: virtual printer name** (queue for WorkCent re should be lp (lower case L and

Writers to autostart: 1 Queue for writer messages: QSYSOPR Library: *LIBL Connection type: *IP Destination type: *OTHER Transform SCS to ASCII: *YES Manufacturer type and model: *IBM42011 ***SEE NOTE BELOW*** Workstation customizing object: xxxxxxxx (leave as default) Library: xxxxxxxx (leave as default) Internet address: xx.xxx.x.xx (IP address of printer) VM/MVS class: *SAME Forms control Buffer: *SAME Destination options: XAIX Text description: Display any file: *NO Job separators: 0 Operator controlled: *YES Data Queue: *NONE Library: Authority to check: *DTAAUT Press <enter> to create. Note that the Workstation Customizing Object is the file that was created in the

previous step (step 2).

ONLY CHANGE THE PARAMETERS IN BOLD.

At this point, a spool file (document) should be able to be sent to the WorkCentre.

Note: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none.

If printing ASCII, set this parameter to *IBM42011 (which is the default).

Print Drivers

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing

Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver Installation

Before you start

Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CDROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com.

Verify that TCP/IP is installed in the workstation

On the Windows 2000 Desktop Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Network Connections. Right mouse click on the Local Area Connection icon and select Properties. Verify th at the Internet Protocol (TCP/IP) has been loaded. If it has, click on (highlight) this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. If the TCP/IP protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions. Once the protocol has been installed, you can click on (highlight) the item with your mouse and click the Properties button to verify or set up the method being used for TCP/IP addressing.

Verify that Print Services for Unix is installed in the workstation (see Note below)

Note: You can skip this step and proceed directly to "Adding the Printer to the Desktop," if you prefer printing through the "Standard TCP/IP Port" (Port 9100), rather than through an LPR port.

1. On the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then doubleclick Add/Remove Programs. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Programs.

2. Select Add/Remove Windows Components. On Windows 2000 Professional you will need to be logged in with Administrator rights to perform this function.

3. Select Other Network File and Print Services and click Details.

4. Check the box to select Print Services for Unix. Click OK and Next. You will need to supply the Operating System Installer disk, when prompted. Close the Add/Remove Programs window.

, right mouse click the My Network Places icon and select Properties.

Add the Printer to the Windows 2000 or Windows XP\Vista Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).

2. On Windows 2000 or XP, double-click Add Printer.

3. When the "Add Printer Wizard" screen displays, click Next.

4. Select Local Printer and deselect "Automatically detect and install my Plug and Play printer." Click Next.

5. Select Create a new port and choose LPR from the Type drop-down menu. (LPR becomes availa ble when Print Services for Unix is installed, as above).

Note: If you prefer to print raw data to Port 9100 on the Printer , you can alternatively choose Standard TCP/IP Port. Click Next.

6. When prompted, enter the IP address of the printer.

7. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can accept the default name provided by Windows. Click Next.

8. You will be prompted for a print driver. Select Have Disk and browse to the location of your print driver.

9. Select the .INF file, then click Open.

10. When the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

12. Enter a name for your Printer and select either Yes or No for m aking this prin te r your d efaul t Windows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

13. If the Printer Sharing Screen displays, select "Do not share this printer," unless the Printer is directly connected to your workstation and you wish to Share it with other network users. Click Next.

14. Select Yes to print a test page. Click Next.

15. Click Finish.

Configure the Print Driver

16. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).

17. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.

NetBIOS over IP Peer to Peer Printing

Before You Start

1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in selfextracting Zip file format from the Internet at www.xerox.com.

2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

3. On the Configuration Report, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as one of the supported protocols. Verify that the work group's default name is Workgroup, or a valid, 15 character maximum, workgroup name. Also note the Device's SMB Host Name (which a ssures the uniqueness of the Device's name within the Workgroup). To enable "SMB," if required, follow the procedure stated under the Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide. To modify the name of the Workgroup, o r Device's name (SMB Host name) within the workgroup, use yo ur work statio n's Web browser to access the Internet Services (Web Pages) residing in the Device, as described under the Configure SMB menu item, under the Internet Services Tab of this guide.

4. Make sure to configure the DNS/WINS Server(s) for NetBIOS name to IP address resolution. Then provide the Device with the addresses of the Servers as stated in the Configure TCP/IP Settings procedure of the Internet Services section of this guide.

An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing

EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure:

1. On Windows 2000 and XP workstations, from the "Properties selection" of the "Local Area Connection" icon, verify that the Internet Protocol (TCP/IP) is installed. Select the protocol and click Properties. Verify that TCP/IP is configured for use of the DNS Server. Click the Advanced button and select the DNS Tab. Verify that the checkbox labeled "Register this connection's addresses in DNS" is checked. Select the WINS Tab and verify that the NetBIOS setting is set to either "Use NetBIOS Setting from the DHCP Server," or that "NetBIOS is enabled over TCP/IP." Click Cancel twice and verify that the Client for Microsoft Networks is installed. Finally, with your Operating System Installer Disk readily available, through Add/Remove Programs and Add/Remove Windows

Components, select Other Network File and Print Services. Click Details, check the box for Print Services for Unix, and click OK and Next.

2. When prompted for the "Name or address of server providing lpd" enter in the Device's SMB Host Name as seen on the Device's Configuration Report.

3. When prompted for a queue name, enter in your preference of an easily-identified name for this Printer.

4. Install the Print driver on your workstation and, when prompted to select a port to print through, select the LPR port that you just created.

5. Print a Test Print to verify successful communications with the printer.

NetBIOS over IP Client/Server Printing

Before You Start

2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

3. On the Configuration Report, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as one of the supported protocols. To enable "SMB," if required, follow the procedure stated under the Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide.

4. The Workstation Print Driver Installation Procedures below ASSUME that you have already Set Up a Server to Queue Jobs to the Printer. If you have NOT already set up a Server, for a quick-step set up procedure, refer to the instructions supplied under the selectio n "Microsoft (NetBIOS over IP)," located in the NOS Selection menu, under the Network Connectivity Tab of this guide.

Windows 2000 & XP Professional Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. Verify that the Internet protocol (TCP/IP) is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

Control Panel, and double click Network Connections. Right mouse click on the Local Area Connection icon and select Properties. Verify that the Internet Protocol (TCP/IP) has been loaded.

If it has, click on (highlight) this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. Also verify that this workstation is using a DNS (or WINS) Server for resolution of the NetBIOS Host name (typically the same name as the computer's Internet host name). If the TCP/IP protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

, click Start,

2. Verify that the Client for Microsoft Networks is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

Control Panel, and double click Network Connections. Right mouse click on the Local Area Connection icon and select Properties. If the Client for Microsoft Networks is NOT loaded, click the Install… button, then select Client as the type of network component that you wish to install. Click the Add… button and select Client for Microsoft Networks. With your Operating System Installer Disk

readily available, click the Have Disk… button and follow any remaining instructions.

, click Start,

Add the Printer to the Windows 2000 or Windows XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. In Windows 2000, on the "Locate Your Printer" screen , select the radio button lab eled "Type the printer name or click next to browse for a printer." Click Next.

6. In Windows XP, on the "Specify a Printer" screen, select the radio button labeled "Connect to this printer (or to browse for a printer, select this option and click Next)." As a shortcut, if you know the UNC (Universal Naming Convention) of the Device, enter it in the text box. Click Next.

7. When the "Browse for Printer" screen displays, wait for the screen to finish loading its list of Shared Printers. Note that the displayed format for many of these Shared Printers is the UNC of the Printer (for example, \\computer (i.e. Server) name\share (i.e. Printer) name).

8. On the "Browse for Printer" screen, either click on (select with your mouse) one of the displayed Servers or UNCs, or enter into the text box the UNC of your Server and its Shared printer, if you know it. Click Next.

9. When prompted for the driver files, select Have Disk and browse to the location of your print driver.

10. Select the .INF file then click Open.

11. When the "Install from Disk" screen displays, verify the path and file name are correct and click OK.

12. Select the model that corresponds to your Printer and click Next.

13. Enter a name for your Printer and select either Yes or No for m aking this prin te r your d efaul t Windows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

14. Select Yes to print a test page. Click Next.

15. Click Finish.

Configure the Print Driver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. Right click on the Printer's icon and select processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.

Properties. Use the available Tabs to set the Printer's job

IPP Printing (Windows 2000\XP\Vista)

Note: Supported by all Windows 2000, XP, and Vista workstations, IPP (the Internet Printing Protocol) enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port. This printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. Follow the instructions provided by Microsoft, or other trusted sources on the Internet, to install the IPP service on operating systems other than Windows 2000 and XP.

Before You Start

2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

3. On the Report, under the TCP/IP data label, verify that the Device has a valid IP Address, Subnet Mask, and Gateway displayed. If it does NOT, assign these addresses to the Device following the procedure stated under the TCP/IP Protocol Configuration item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide.

4. On the Report, verify that Port 9100 is displayed with a Port Status of Enabled. If it is NOT, enable Port 9100 as stated in the Note at the bottom of the Configure Port 9100 procedure, under the Internet Services Tab of this guide. Specifically, click the Port Status hot link in the Connectivity folder on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked.

5. On the Report, verify that IPP is enabled. If it is NOT, enable the protocol following the procedure stated under the IPP (Internet Printing Protocol) item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide.

6. Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing. Using your workstation's Web browser, enter the TCP/IP Address of the Device in the Address or Location field and press Enter. Click the Properties button or Tab. Click the plus (+) symbol to the left of Connectivity, then on the Protocols file folder and select IPP in the directory tree. Verify that the DNS Enablement Checkbox is checked. If it is NOT checked, check it with your mouse and click

Apply.

Verify that TCP/IP is installed in the workstation

, right mouse click the My Network Places icon and select Properties.

Add the Printer to the Windows 2000, Windows XP, or Vista Desktop

2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. To create an IPP printer select Connect to a printer on the Internet…..

6. Type http:// followed by the printer's fully qualified Domain name or IP address in the URL field. Note that you may have to type /ipp after the Printer's name or IP address. The Printer's Name can be either the Internet Host Name or the SMB Host Name as shown on the Device's Configuration Report, depending on the name resolution used by your network (DNS or WINS).

7. Click Next.

8. When prompted for the driver files, select Have Disk and browse to the location of your print driver.

9. Select the .INF file then click Open.

10. When the "Install from Disk" screen displays, verify the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

13. Select Yes to print a test page. Click Next.

14. Click Finish.

Configure the Print Driver

2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.

EtherTalk (AppleTalk) Peer to Peer Printing

Before You Start

1. Obtain the Adobe PostScript Print Driver for your Macintosh (OS 9.x) workstation. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com.

2. Print a Configuration Report as stated in the Network Connectivity section of this guide.

3. On the Report, under the EtherTalk data label, verify that the EtherTalk port is enabled, and that the Device has been assigned an EtherTalk (Printer) Name and an EtherTalk zone. If one or more of these parameters needs to be configured, follow the instructions supplied in the EtherTalk

(AppleTalk) Configuration topic of the NOS Selection section of this guide.

Load the Print Driver into your Macintosh workstation

1. Load the Drivers CD-ROM into your CD drive.

2. Open the CD and locate the Drivers folder.

3. Locate and open the Mac folder.

Installation Instructions for 9.x

1. Double-click the installer file to install the printer driver on your Macintosh.

2. Click Continue.

3. Click Agree or Accept to accept the License Agreement.

4. Click Install.

5. Your Mac may need to be restarted. Click Yes to continue.

6. The driver will install. Select Restart.

7. Once the Mac has restarted, select Apple, then Chooser.

8. Select the printer icon, then select the Printer Name which corresponds to the name given to the device under the EtherTalk data label on your Configuration Report.

9. Select Create.

10. Select the PostScript Printer Description (PPD) that matches your machine model.

11. Click Select.

12. Click Setup.

13. Click Configure.

14. Select the installed options which correspond to your machine configuration.

15. Click OK.

16. Click OK and close the Chooser.

17. Print a document from an application to verify that the printer is installed correctly.

Installation Instructions for 10.x (OS X)

1. Double click to open the folder containing the drivers for version 10.x.

2. Double click to open the [machine model.dmg].

3. Double click to open the [machine model.pkg] file.

4. When the Welcome screen displays, click Continue.

5. Click Continue, then Agree or Accept to accept the License Agreement.

6. Select the required disk (if necessary) where you want to install the printer. Click Continue.

7. Click Install.

8. Click Close, and restart the workstation.

9. When the workstation has restarted, double click the hard drive icon.

10. Double click the Applications icon.

11. Double click the Utilities folder.

12. Double click Print Center icon.

13. Double click Add to add a new printer.

14. Select AppleTalk as your network protocol.

15. Select the required AppleTalk zone.

16. Select the printer that you wish to set up.

17. Select the Printer Model (that is, choose the PPD for your printer).

18. Click Add.

19. Print a document from an application to verify that the printer is installed correctly.

Common UNIX Printing System (CUPS)

Overview

The Common Unix Printing System (CUPS) was created by Easy Software Pr od ucts in 199 8 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers.

Currently available for downloading from a number of sources on the Internet, such as www.cups.org CUPS is offered in both source code and binary distributions.

Before You Start

Verify that IPP and Port 9100 are enabled at your device. For instructions, refer to the IPP Configuration and Configure Port 9100 topics in the NOS Selection

section of this guide.

Installing CUPS on the UNIX workstation

The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products and available for downloading at www.cups.org/documentation.php Easy Software is also available at this site.

A case history of the building and installation of CUPS source code on a FreeBSD 4.2 machine, is described in the article entitled Using CUPS--the Common UNIX Printing System, by Ralph Krause, available at www.cups.org Directory locations for the CUPS files, as described in this article, are the following:

Programs were copied to /usr/local/bin and usr/local/sbin. Documentation was copied to /usr/local/share/docs/cups. A directory called /usr/local/share/cups was created for various CUPS data files. The configuration files were copied to /usr/local/etc/cups.

, through the links/documentation/tutorials/BSD Today - Using CUPS selections.

. An Overview of the Common UNIX Printing System, Version 1.1 by

The binary distribution of CUPS is available in tar format with installa tion and r emoval scri pts, as well as in rpm and dpkg formats for RedHat and Debian versions of Linux. After logging into the workstation as root (su) and downloading the appropriate files to the root directory, the CUPS installation process begins as follows:

Tar format: After untarring the files, run the installation script with ./cups.install (and press Enter). RPM format: rpm -e lpr

rpm -i cups-1.1-linux-M.m.n-intel.rpm (and press Enter). Debian format: dpkg -i cups-1.1-linux-M.m.n-intel.deb (and press Enter).

Note: RedHat Linux, versions 7.3 and newer, include CUPS support, so software downloading is unnecessary. Also, CUPS is the default printing system used by Mandrake Linux.

Installing the Xerox PPD on the workstation

The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and available for downloading from the Internet at www.xerox.com

From the CD-ROM or from the downloaded Internet file, with root privileges copy the PPD into your cups ppd folder on your workstation. If you are unsure of the folder's location, use the Find command to locate the ppd's. An example of the location of the ppd.gz files in RedHat 8.1 is /usr/share/cups/model .

Adding the Xerox printer

1. Use the PS command to make sure that the CUPS daemon is ru nning. Th e d ae mon ca n b e resta rted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the source code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd press Enter).

2. Type http://localhost:631/admin

3. For User ID, type root. For the requested password, type the root password.

4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list.

Printing with CUPS

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands. Use the -d option with the lp command to print to a specific printer.

lp -dprinter filename (Enter)

Use the -P option with the lpr command to print to a specific printer.

lpr -Pprinter filename (Enter)

For complete information on CUPS printing capabilities, see the CUPS Software Users Manual available from www.cups.org/documentation.php

into the address (URL) box of your web browser and press Enter.

Options

Enabling Options with Software Keys

Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work. Software keys are uaually included with the kit documentation as a sticker on the manual, or they may be already installed on the device as per the purchase agreement.

Upon receipt of the software key, use the following procedure to enable the associated Option.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Touch Common Service Settings.

6. Touch Maintenance. Note that you may have to use the scrolling arrow to see this selection.

7. Touch Software Options and enter the key, using the on-screen keyboard, in the box provided.

8. Touch Save, then touch Reboot.

All Services

Machine Status

Hidden Features

Specialized features are enabled by typing special codes at the device. These are not major options like scanning or faxing. They are minor changes, such as changing the durations of built-in timers, that allow users to customize the device to their own needs.

Contact your Xerox representative for further information about hidden features.

To enable a hidden feature:

1. Press the Log In / Out button on the Control Panel.

2. On the keypad enter the code for the hidden feature. The code may be as many as 10 digits long. Touch Enter when finished.

3. Reboot the device. When the device reboots, the software will be activated.

Xerox Extensible Interface Program (XEIP)

Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs.

For example, a hospital could customize the device to help better manage patient forms. By touching an icon on the display, a healthcare worker could access the hospital's Web-based document management system and browse a list of patient forms.

Users can quickly scan and capture paper documents, preview thumbnails, and add them to frequently used document storage locations. For example:

• A tutor can scan notes directly to a specific course repository for students to access

• A student can scan assessment papers to their course folder for their tutor to mark.

Xerox Extensible Interface Platform utilizes web-based Xerox Partner solutions including Omtool™, Equitrac™ and FreeFlow™ SMARTsend™ to enable users to access document repositories at the device display screen.

Additional resources may be required on the device depending on the solution. For further information, contact your Xerox Sales Representative.

XEIP Setup

1. At your workstation: a. Open your Web browser. b. Enter the IP address of the machine in the Address or Location field. c. Press [Enter].

2. To enable the machine for EIP applications: a. Click the [Properties] tab. b. Click the [Services] folder, the [Custom Services] folder, then the [Custom Services] link. c. In the Custom Services area, in the Enabled box, click [Enabled]. d. Click [Apply].

3. To enable a digital certificate (if needed): a. Click the [Properties] tab. b. Click the [Security] folder, then the [Machine Digital Certificate Management] link. c. Click the [Create New Self Signed Certificate] button.

The Machine Digital Certificate Management page refreshes and displays the Self -Signed Certificate area.

d. In the the Self -Signed Certificate area, click [Apply].

4. To enable SSL: a. Click the [Properties] tab. b. Click the [Security] folder, then the [SSL/TLS Settings] link. c. If prompted, type or enter your System Administrator user name and password.

• user name (default): 11111

• password ( default): x-admin d. In the SSL/TLS Settings area, on the HTTP - SSL / TLS Communication line, click [Enabled]. e. Click [Apply]. f. If changes were made to the SSL settings you may need to:

• Reboot the system.

• Close and reopen the client browser.

5. To enable the ports: a. Click the [Properties] tab. b. Click the [Connectivity] folder, then Port Settings. c. On the SNMP line, click [Enabled]. d. On the SMB line, click [Enabled]. e. On the FTP Client line, click [Enabled]. f. On the SOAP line, click [Enabled]. g. Click [Apply].

If changes were made to the SSL settings you may need to reboot the system.

6. To ensure that IPv4 is enabled by default: a. Click the [Properties] tab. b. Click the [Connectivity] folder, then the [Protocols] folder. c. In the [Protocols] folder, click [TCP/IP]. d. In the IP Mode area, on the IP Mode line, click or verify IPv4. e. If you clicked IPv4, click [Apply].

EIP applications can now register to the device.

f. You may need to map buttons to Custom Services at the Local User Interface in order to see the

new applications.

Scan to Home

The Scan to Home option is supported through the Network Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory than the network scanning templates or mailbox folders.

Users access the Scan to Home template by pressing the [Network Scanning] button on the Services screen of the User Interface. The device queries LDAP to acquir e the authenticated user’s home directory, or appends the authenticated user’s login name to a predefined network home path.

Ensure that the following items are available and that the preliminary procedures have been p erformed.

To prepare for Scan to Home installation

1. Ensure the machine is fully functioning on the network prior to installation.

2. Enable the Scan to Home option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scan to Home option.

3. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional. This is required to access CentreWare Internet Services to configure Network Scanning. The Internet Services function is accessed through the embedded HTTP server on the machine and a llows System Administrators to configure scan settings by using an Internet browser.

4. Enable LDAP authentication on the device as explained in the Authentication section of this guide. LDAP is enabled through Internet Services (the embedded HTTP server on the machine) using the following path: open your web browser, enter the IP address of the device, select Properties, select Security, select Authentication Configuration, and finally, select Remotely on the Network for User Credential validation.

5. Configure the LDAP protocol for the System (or an Authenticated User) to log in to the LDAP server. LDAP is configured through Internet Services (the embedded HTTP server on the machine) using the following path: open your web browser, enter the IP address of the device, select Properties, select Connectivity, select Protocols, and finally, select LDAP. For more information, see Addressing – Internal Address Book (LDAP) in the E-mail section of this guide.

Configure Scan to Home

Note: Scan to Home does not work without Remote Account mode.

1. At the device, press the [Log In / Out] button to enter System Administration Mode.

2. On the keypad enter [11111] or the current password. Touch [Enter] when finished.

3. Press the [Machine Status] button on the Con tr o l Pa ne l.

4. Touch the [Tools] tab.

5. Touch [Authentication / Security Settings], then [Authentication], then [Login Type]. Select [Login to Remote Accounts].

1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter].

2. Click the [Properties] tab.

3. Select [Security].

4. Select [Remote Authentication Servers].

5. Select [Authentication System], select LDAP, then click Apply. The device will reboot.

1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter].

2. Click the [Properties] tab.

3. Select [Security].

4. Select [Authentication Configuration].

5. In the Login Type box, select [Login to Remote Accounts], then click Apply. The device will reboot.

1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter].

2. Click the [Properties] tab.

3. Select [Services].

4. Select [Scan to Home].

5. Select [General].

6. On the Scan to Home page, in the Status area: a. On the Status line, click the enabled box. b. In the Friendly Name box, type in a user-recognizable name of up to 127 characters for the

template that will appear in Template Details on the machine’s User Interface.

c. On the Determine Home Directory line, ensure that the radio button next to LDAP Query is

selected. The device will query the LDAP server with the user’s authenticated login name and retrieve the user’s home directory to set up the template scanning path to that directory.

7. In the LDAP Mapping for Home Directory area: a. To define the LDAP home directory to a name other than h omeDirectory, click the [LDAP Mapping

for Home Directory] link.

b. To create a scanning subdirectory within the user’s home directory, select [Automatically Create

Subdirectory] and specify a general name.

Scanning to the Device’s Hard Drive (Mailboxes)

Before You Start

It is assumed that you purchased the Scanning option to enable Scann ing to th e Har d Drive with your Device. If you did not, contact your Xerox Representative to purchase this option.

Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the machine with the supplied 12 character key.

Note: Jobs stored in a mailbox cannot be forwarded or re-routed

Setting Up Mailboxes at the Device

1. Press the Log In / Out button on the Control Panel.

Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System Administrator. However, you do NOT have to login as the Administrator to create a mailbox.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Press the Tools tab.

5. Press Setup & Calibration.

6. Press the Create Mailbox button.

7. When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll through the list to locate an unassigned Mailbox number.

8. Select an unassigned Mailbox number from the displayed list.

9. Press the rectangular Create & Delete button in the lower righ t corner of the M ailbox selectio n screen.

10. When the New Mailbox - Password screen displays, use the On and Off buttons on the left-h and side of the screen to determine whether or not a password will be required to access the Mailbox. If On is selected, use the Device's numeric keypad to enter in a numbered password.

11. Press the Save button to save your settings. (To exit the screen, without saving settings, press the Cancel button.)

12. When the Mailbox settings screen displays (after assigning a password), note th at you have five setting selections displayed on five numbered horizontal lines. The available selections include: Mailbox Name, Check Password, Delete Documents After Retrieval, Delete Documents with Expire Date, and Link Job Flow Sheet to Mailbox.

13. To assign a name to the Mailbox, press the Mailbox Name selection line.

14. Press the rectangular Change Settings button.

15. Use the touch screen keyboard to enter in a name for your Mailbox.

16. When finished entering in a name, pre ss the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.)

17. On the Mailbox settings screen, press any other selection lines of interest and use the Change Settings button, as previously described, to access and make setting changes. Use the Save button to save your changes.

18. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the screen.

19. To exit the screen that lists all assigned and unassigned Mailboxes, press the rectangular Close button in the upper right corner of the screen.

Configuring Expiration Settings for Stored Documents

This setting allows the System Administrator to set a document expiration timer to delete documents stored in, but not retrieved from, mailboxes.

1. Press the Log In / Out button on the Control Panel.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. From the Tools tab screen, use the arrow control in the Group menu to scroll to Stored Document Settings.

4. Select Mailbox Document Expiration Date and touch Change Settings.

5. Select On, set the timer controls, and touch Save.

6. Make any other selections desired, press Change Settings, then press Save.

7. Press Close to return to the Tools tab screen.

8. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.

Setting Up Mailboxes with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Scan tab.

3. Select Mailbox in the directory tree.

4. When the numbered list of Mailboxes is shown, locate an unassigned Mailbox number from the displayed list and click the Create button for that Mailbox.

5. Type in a name for this Mailbox in the Mailbox Name entry box.

6. Type in a pass code in the Passcode entry box.

7. Confirm the pass code by retyping it in the Re-enter Passcode box.

8. Use the drop-down arrow to set Check Passcode to Always (recommended) to secure your mailbox.

9. Place a checkmark in the Delete Documents after Print or Retrieve box if you wish to delete documents from your mailbox after retrieving same.

10. Place a checkmark in the Delete Documents with Expiration Date box to use this feature in place of, or as an augmentation to, Auto Delete.

11. Click Apply when done.

Scanning to Mailboxes

Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Device's Hard Drive (Mailboxes) section of this guide, and follow the instructions supplied.

Note: Jobs stored in a mailbox cannot be forwarded or re-routed

To scan to a Mailbox, perform these steps:

1. From the Device's Main screen, press the Scan to Mailbox button.

2. When the Scan to Mailbox screen displays, a list of Mailboxes will be shown. Use the supplied arrow to scroll through the icons to locate your Mailbox.

3. Select your Mailbox by pressing its selection line on the touch screen.

4. When the Password screen displays, enter your password (series of numbers) using the Control Panel's numeric keypad.

5. Press the Confirm button on the touch screen.

6. Use the displayed controls to set up scanning parameters, then place your document in the document handler, and press the Control Panel’s large, green Start button.

7. Press the All Services button to return to the Device’s Main screen.

Retrieving Images from Mailboxes

1. Images are retrieved from Mailboxes using Internet Services. To access Internet Services from your workstation, with your Internet Browser program running, enter the Device's IP Address (as seen on the Configuration Report) into the Address or Loca tio n fie ld of the br ow se r. Press the Enter key on your keyboard.

2. Click the Scan Tab.

3. In the Directory Tree, on the left side of the screen, click the Mailbox hot link.

4. Locate your Mailbox, then click the rectangular, Document List button.

5. Enter your Passcode when prompted and click Apply.

6. Use your mouse to place a check mark in the box in front of the file that you wish to retrieve.

7. After selecting individual retrieval options, click the Retrieve button. Note that you can also specify printing options and print the document by clicking the Print Document button.

8. Click the Save this Link hot link provided on the next screen displayed to begin the image downloading process.

9. Note that after downloading a document, you can delete that document from your Mailbox by rechecking the box in front of the file just downloaded and clicking the Delete button.

Installing and Using the Network Scanner Utility

To retrieve scanned documents directly from the Device's mailbox(es) into an image-editing application such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver) on your workstation.

You can additionally install and use an application known as Mailbox Viewer to view and import scanned files, without using a client-side image-editing program. For Mailbox Viewer installation instructions, refer to instructions contained on the Driver/Network Utility CD ROM that came with the Device.

Before Installing the Network Scanner Utility

Before installing the Network Scanner Utility, make sure that your workstation meets the following requirements:

• You must be running Windows 2000 or XP. Windows 2 000 Server/Advanced Server Terminal Service is NOT compatible with this feature.

• Your workstation must be operating with a i486DX4/100 MHz processor or faster , have 32 MB RAM or greater, and have 40 MB or more of free hard drive space (not including space for storing scanned data).

• Your workstation must be connected to a network using the TCP/IP protocol.

• Your image-editing application must be compatible with the TWAIN interface to import scanned data.

Installing the Network Scanner Utility

1. Insert the Driver/Network Utility (Windows) CD ROM into your workstation’s ROM drive.

2. Open Windows Explorer (NOT Internet Explorer), click the drive letter for your CD ROM drive, and open Drivers\Scan\Disk1.

3. Double click Setup.exe and follow the instructions displayed on screen.

Uninstalling the Network Scanner Utility

1. From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double click Add/Remove programs. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Programs.

2. Select Fuji Xerox Network Scanner Utility, then click Add Remove.

3. Click Yes.

Importing Scanned Data from the Mailbox to an Image-Editing Application

1. Start a TWAIN-compatible application program, such as Photoshop.

2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in Photoshop).

3. Select FX Network Scan from the displayed list and click Select.

4. From the File menu, select the command to import the image from the scanner. In Photoshop, for example, this would be Import/Twain.

5. If the scanner doesn't automatically display on screen allowing its selection with the Select Scanner button, perform the next six steps. Otherw ise go to ste p 12 belo w.

6. Click Refresh.

7. Click Options.

8. Click Change Display in the scanner selection box.

9. To display scanners on other sub-networks, register them under Scanner Registration.

10. To learn about other fields in the displayed dialog box, click on Help.

11. Click OK.

12. Select the scanner for connection from the displayed list, then click Select Scanner. Note that you could also just double click the displayed scanner's name.

13. Enter the mailbox number and password when prompted.

14. Click Open Mailbox.

15. From the displayed document list, select the document you wish to import and click Import.

Importing Scanned Data from the Mailbox using Mailbox Viewer

1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer.

2. Select the scanner for connection from the displayed list, then click Select Scanner.

3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the scanner’s IP address and name. Click OK when done.

4. Enter the mailbox number and password when prompted.

5. Click Open Mailbox.

6. From the displayed document list, select the document you wish to import and click Import.

Changing Network Utility or Mailbox Viewer Settings

Consult the on-line Help for help in changing any of the se ttin gs .

Scan to E-mail

E-mail Overview

It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your Device. If you did not, contact your Xerox Representative to purchase this option.

The machine is capable of exchanging E-mails. The following features are available by exchanging E-mails.

•E-mail

•iFAX

• E-mail Printing

• Mail Notice

• Job Completion Notice

E-mail Scanned documents can be converted into an electronic format and transmitted via E-mail. iFAX Unlike conventional fax machines which utilize public phone lines, the machine can transmit or receive

scanned data as e-mail attachments using either corporate networks or the Internet. Contents of E-mail are processed according to the settings of [Print iFax Headers and Contents] in

CentreWare Internet Services. E-mail Printing E-mail with attachments in either TIFF or PDF format can be sent to the machine from computers.

Received E-mail will automatically be printed. Contents of E-mail are processed according to the settings of [Print Mail Headers and Contents] in

CentreWare Internet Services. Consumables Status Notice E-mail containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice

Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine when to replace toner and drum cartridges by receiving their status periodically.

It is recommended that you register the address of a network administrator or a shared address. Job Completion Notice When a computer has submitted a job to the machin e, a notification of the job’s completion can be sent by

E-mail. Register the address of a network administrator or a shared address as necessary.

Preparations

The following items are required in order to use the E-mail feature.

Item Description E-mail

via SMTP

TCP/IP address

Subnet mask Required when

Gateway address

Administrator E-mail address

Machine Email address

DNS server address

SMTP server address

The TCP/IP address for the machine. TCP/IP is used for e-mail.

the network is divided into subnets.

Required when multiple networks are connected by gateways.

Set the E-mail address for the machine administrator.

Used as a sender address when the machine sends E-mail.

Required when the addresses for a POP3 server and a SMTP server are set with a domain name format instead of their IP addresses.

The machine uses a SMTP server to send E-mail. The SMTP server can also be used for receiving Email.

OOOOO O O O

sssss s s s

OOOOO O O O

sssss s s s

OOOO– OO O

E-mail via POP3

iFAX via SMTP

IFAX via POP 3

IFAX Direct (1) via SMTP

E-mail Printing

Mail Notice

Job Completion

Item Description E-mail

via SMTP

SMTP authentication user name and password

If an SMTP server requires authentication, specify the

ssss– ss s

authentication user name. Also specify a password as required.

POP3 server If a POP3

– O – O – ss s server is used to receive Emails, register the machine's E-mail address and a user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine.

POP user name and password

Set the POP receiving user address. Also

– O – O – ss s

specify a password as required.

S/MIME settings

Set the S/ MIME

sssss s XX information.

E-mail via POP3

iFAX via SMTP

IFAX via POP 3

IFAX Direct (1) via SMTP

E-mail Printing

Mail Notice

Job Completion

O Required setting. s

Optional setting. – Not required to set. x Not suppor te d.

(1) When you use iFAX Direct, select System Settings, Fax Settings, iFAX Operation Control, and then select Direct (P2P) under IFAX Communication Pathway.

Registering an E-mail account

A mail account for the machine needs to be registered to a mail server.

Note: For information on mail account registration, refer to your mail server documentation.

Configuring E-mail Environment

Enable the E-mail ports and configure the machine E-mail address, TCP/IP environment, and E-mail server from the machine.

Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.

Installation Procedure

Installation Overview

This section describes the configuration proc e dure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature.

• Enabling the E-mail ports and setting TCP/IP Set the machine to be able to use TCP/IP.

• Configuring the E-mail Environment Set the items for E-mail on the machine.

Enabling the E-mail Ports and Setting TCP/IP

First enable the E-mail ports, then set the IP address.

Note: The configuration can also be performed using CentreWare Internet Services. Note: For information on how to use CentreWare Internet Services, refer to the Internet Services

section of this guide.

1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.

Note: The default user ID is “11111”. When using the Authentication feature, a password is requ ired. The default password is “x-admin”.

c. Select the Machine Status button on the Control Panel.

2. Enable the ports used for E-mail. a. Select the Tools tab. b. Select Connectivity & Network Setup. c. Select Port Settings. d. On the Port Settings screen, select Send E-mail and then select Change Settings. e. On the Send E-mail screen, select Port Status and select Change Settings. f. On the Send E-mail Port Status screen, select Enabled then select Save. g. Select Close. h. On the Port Settings screen, select Receive E-mail, then select Change Settings. i. On the Receive E-mail screen, select Port Status, then Change Settings.

j. On the Receive E-mail Port Status screen, select Enabled, then select Save and Close. k. On the Port Settings screen, select Mail Notice Service, then select Change Settings. l. On the Mail Notice Service screen, select Port Status, then Change Settings. m. On the Mail Notice Service – Port Status screen, select Enabled, then Save. n. Select Close until the Tools tab screen is displayed.

3. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or

BOOTP, configure the way to obtain an IP address. If the ad dress cannot be obtained au tomatically or static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below.

a. Select Protocols. b. Select IPv4 (or other mode) Address Resolution and then select Change Settings. c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static] and then select Save. If

you select anything other than [Static], proceed to Step 4.

Note: When using a DHCP server, also configure the DNS, or WINS (Windows Internet Name Service) server (WINS for SMB support). To set a DHCP server, use CentreWare Internet Services. For details, refer to the Internet Services section of this guide.

d. On the Protocols screen, select TCP/I P - IP Address and select Change Settings. e. Enter the IP address using the numeric keypad.

Notes: Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0

to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next].

f. Select Save. g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address using the same process as

stated above.

Notes: Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the

range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and

255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter "0.0.0.0".

4. Select Close until the Tools tab screen is displayed.

5. Wait several seconds for the Auto Clear service to log you out.

6. If you changed any settings, the Device will automatically reboot to register and enable your new settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are enabled and TCP/IP is correctly configured.

For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide.

Configuring the E-mail Environment

Note: This configuration can also be performed using CentreWare Internet Services.

For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.

1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.

Note: The default user ID is “11111”. When using the Authentication feature, a password is requ ired. The default password is “x-admin”.

c. Press the Machine Status button on the Control Panel.

2. Set the E-mail address, host name, and domain name. a. Select the Tools tab. b. Select Connectivity & Network Setup. c. Select Machine E-mail Address/Host Name. d. Select E-mail Address and then select Change Settings. e. Enter an E-mail address using the displayed keyboard. f. Select Save. g. Set a host name and a domain name. h. Select Close.

If [SMTP] has been selected for the [Mail Receiving Protocol]

Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An address (the right side of the@ mark) is a combination of a host name and a domain name.

Example: mymail@myhost.example.com

• Account name : mymail

• Host name : myhost

• Domain name : example.com

If [POP3] has been selected for the [Mail Receiving Pr otocol]

Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com.

Example: mymail@mb1.abc.example.com

Account name : mymail

3. Set the protocol for receiving E-mail. a. From the Connectivity & Network Setup list, select Other Settings. b. Select E-mail Receive Protocol and then select Change Settings. c. Select either SMTP or POP3 as appropriate for your environment. d. Select Save and then press Close.

If [SMTP] has been selected for the [Mail Receiving Protocol]

a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive

Settings).

b. Select SMTP Server Settings and then set the following items for the SMTP server.

[SMTP Server Port Number]

Enter a value in the range from 1 to 65535. The default is 25.

If [POP3] has been selected for the [Mail Receiving Pr otocol]

a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive

Settings).

b. Select POP3 Server Settings and then set the following items for the POP3 server.

[POP3 Server Name/Address] Enter the POP3 Server Name/IP Address and press Save.

Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

[POP3 Server Port Number]

Enter a value in the range from 1 to 65535. The default is 110.

Note: Do not use the numbers of any other ports.

[POP3 Server Check Interval]

Set the interval for checking the e-mail on the POP3 server.

[POP3 Server Login Name] Enter the name to log in to the POP3 server and press Save.

[POP3 Server Password]

Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select Save.

[POP3 Password Encryption]

Select On (APOP) to encrypt the password, if desired.

c. Select Save and then press Close.

4. Set the protocol for sending E-mail. a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server

Settings, and set the following items for the SMTP server. [SMTP Server Name/Address]

Enter the SMTP Server Name/IP Address and press Save.

Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

[SMTP Server Port Number]

Enter a value in the range from 1 to 65535. The default is 25.

Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured.

[E-mail Send Authentication]

Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Tip: If you are having trouble sending E-mail, to see if Authentication is the problem, set this item to Off and set the SMTP Server IP Address (above) to a server that does not require authentication.

Note: If [POP before SMTP] is selected, the POP3 settings must be set.

[SMTP AUTH Login Name]

Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].

[SMTP AUTH Password]

Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].

b. Select Close until the Connectivity & Network Setup list is again displa ye d.

5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not

visible, use the scrolling arrow to display it.

b. Select S/MIME Settings and set the following items.

Device Certificate - S/MIME

Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to perform encryption. For information on S/MIME certificates, refer to the Configuration of E-mail Encryption/Digital Signature topic in the Security section in this guide.

S/MIME Communication

Set whether to enable or disable S/MIME Communication when a certificate ID is set.

Receive Untrusted E-mail

Set whether to receive untrusted E-mail or not. Receive Untrusted iFAX - if available on screen. Set whether to receive untrusted iFAX or not.

Message Digest Algorithm

Select a message digest algorithm from [SHA1] or [MD5].

Message Encryption Method

Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].

Digital Signature - Outgoing E-mail

Set whether to always attach a digital signature to E-mail or to select a digital signature when sending E-mail.

Digital Signature - Outgoing iFAX - if available on screen. Set whether to always attach a digital signature to iFAX or to select a digital signature when

sending iFAX.

Certificate Auto Store

Select whether or not to automatically store a S/MIME certificate attached with the E-mail when receiving E-mail sent from an address registered in the address book.

6. Select Close repeatedly until the Tools tab screen is displayed.

7. Wait several seconds for the Auto Clear service to log you out.

8. After the machine is restarted, print a Configuration Report to confirm that each item is configured. For information on how to print a Configuration Report, refer to the Configuration Report topic in the

Network Connectivity section of this guide.

9. Test the E-mail transmission from the machine by pressing the All Services button, then touching the on-screen E-mail button, then the New Recipient button. Type in your E-mail address, then press Close. Place a document in the document handler and press the large, green, Start button, loc ated to the immediate right of the Control Panel’s numeric keypad.

Note: To set up the address book for use with LDAP (network search), refer to the Configure Authentication for LDAP topic in the Security section of this guide.

Internet Fax (iFAX)

iFAX Overview

When the iFAX feature is enabled, the machine can transmit scanne d data as an e-mail attachment using either corporate networks or the Internet, unlike conventional fax machines which utilize public phone lines. Also, the machine can receive e-mails transmitted from other machines which support the iFax service. When the machine receives e-mail from an iFAX-compatible machine, the received document is printed automatically.

Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device. If you did not, contact your Xerox Representative to purchase this option.

Preparations

The following describes the necessary conditions to use iFAX on the machine.

System Requirements for the Machine

• Internet Fax kit

• The machine is connected to the network and communication through TCP/IP is available.

• The environment is prepared for e-mail exchange.

Installation Procedure

Installation Overview

The configuration procedure to use the iFAX feature on the ma chine is comprised of the following steps.

1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine.

2. Configure the items for the iFAX feature on the machine.

Note: Configuration can also be performed using CentreWare Internet Services.

Enabling the E-mail Ports and Setting TCP/IP

First enable the ports for the e-mail fea ture, then set the IP address. The pro cedure for setting the machine is as follows.

First enable the E-mail port, then set the IP address.

Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of

this guide.

1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayedon screen, and select Enter.

Note: The default user ID is “11111”. When using the Authentication feature, a password is requ ired. The default password is “x-admin”.

c. Select the Machine Status button on the Control Panel.

2. Enable the ports which are used for E-mail. a. Select the Tools tab. a. Select System Settings. b. Select Connectivity & Network Setup. c. Select Port Settings. d. On the Port Settings screen, select Receive E-mail and then select Change Settings. e. On the Receive E-Mail screen, select Port Status and select Change Settings. f. On the Receive E-Mail Port Status screen, select Enabled, then select Save. g. Select Close until the Port Settings screen is displayed. h. On the Port Settings screen, select Send E-Mail, and then select Change Settings. i. On the Send E-Mail screen, select Port Status and select Change Settings. j. On the Send E-Mail Port Status screen, select Enabled then select Save. k. Select Close until the Tools tab screen is displayed.

3. Set the IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or

a. Select Protocol Settings. b. Select IPv4 (or other mode) Address Resolution and then select Change Settings. c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static] and then select [Save]. If

you select anything other than [Static], proceed to Step 4.

d. On the Protocol Settings screen, select e. Enter the IP address using the numeric keypad.

Note: Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

TCP/IP - IP Address and select Change Settings.

Note: When you make an entry mistake, press the <C> (Clear) button and enter again. Note: When moving to the next value without entering all 3 digits, select [Next].

f. Select Save. g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address.

Note: Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

Note: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 24 0, 248, 25 2, 254, and 255. However, you cannot use 0 between non-zero values.

Note: If you do not set the gateway address, enter "0.0.0.0".

4. Select Close until the Tools tab screen is displayed.

5. Wait several seconds for the Auto Clear service to log you out.

For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide.

Configuring the E-mail Environment

Note: This configuration can also be performed using CentreWare Internet Services.

For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.

1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.

Note: The default user ID is “11111”. When using the Authentication feature, a password is required. The default password is “x-admin”.

c. Press the Machine Status button on the Control Panel.

If [SMTP] has been selected for the [Mail Receiving Protocol]

Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An address (the right side of the@ mark) is a combination of a host name and a domain name.

Example: mymail@myhost.example.com

• Account name : mymail

• Host name : myhost

• Domain name : example.com

If [POP3] has been selected for the [Mail Receiving Pr otocol]

Example: mymail@mb1.abc.example.com

Account name : mymail

If [SMTP] has been selected for the [Mail Receiving Protocol]

a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive

Settings).

b. Select SMTP Server Settings and then set the following items for the SMTP server.

[SMTP Server Port Number]

Enter a value in the range from 1 to 65535. The default is 25.

If [POP3] has been selected for the [Mail Receiving Pr otocol]

a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive

Settings).

b. Select POP3 Server Settings and then set the following items for the POP3 server.

[POP3 Server Name/Address] Enter the POP3 Server Name/IP Address and press Save.

Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range from 0 to 255. However, 224 – 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

[POP3 Server Port Number]

Enter a value in the range from 1 to 65535. The default is 110.

Note: Do not use the numbers of any other ports.

[Polling Interval]

Set the interval for checking the e-mail on the POP3 server.

[Login Name] Enter the name to log in to the POP3 server and press Save.

[Password]

Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select Save.

[POP3 Password Encryption]

Select On (APOP) to encrypt the password, if desired. c. Select Save. d. Select Close.

4. Set the protocol for sending E-mail. a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server

Settings, and then set the following items for the SMTP server. [SMTP Server Name/Address]

Enter the SMTP Server Name/IP Address and press Save.

Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

[SMTP Server Port Number]

Enter a value in the range from 1 to 65535. The default is 25.

Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured.

[E-mail Send Authentication]

Note: If [POP before SMTP] is selected, the POP3 settings must be set.

[SMTP AUTH Login Name]

Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].

[SMTP AUTH Password]

b. Select Close until the Connectivity & Network Setup list is again displa ye d.

5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not

visible, use the scrolling arrow to display it.

b. Select S/MIME Settings and set the following items:

Device Certificate - S/MIME

S/MIME Communication

Set whether to enable or disable S/MIME Communication when a certificate ID is set.

Receive Untrusted E-mail

Set whether to receive untrusted E-mail or not.

Receive Untrusted iFAX

Set whether to receive untrusted iFAX or not.

Message Digest Algorithm

Select a message digest algorithm from [SHA1] or [MD5].

Message Encryption Method

Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].

Digital Signature - Outgoing E-mail

Set whether to always attach a digital signature to E-mail or to select a digital signature when sending E-mail.

Digital Signature - Outgoing iFAX

Set whether to always attach a digital signature to iFAX or to select a digital signature when sending iFAX.

Certificate Auto Store

Select whether or not to automatically store a S/MIME certificate attached with the E-mail when receiving E-mail sent from an address registered in the address book.

6. Select Close repeatedly until the Tools tab screen is displayed.

7. Wait several seconds for the Auto Clear service to log you out.

Network Connectivity section of this guide.

Testing iFAX

Send from the Device to another iFAX-capable Machine

Test the iFAX transmission from the machine.

1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen.

2. Select New Recipient, then the To button, in the Recipient’s drop-down list.

3. Enter the destination address, using the displayed keyboard.

4. Touch the Add button, then touch Close.

5. Place your document in the document handler and press the Start button located to the immediate right of the Control Panel’s numeric keypad.

6. Check to see if the other machine printed the incoming iFAX.

Note: To set up the address book for use with LDAP (network search), refer to the Configure Authentication for LDAP topic in the Security section of this guide.

Server Fax

Server Fax Overview

The Server Fax feature enables you to fax documents without having a telephone line directly connected to your multifunction device. This is achieved by sending the documents to a separate, networked fax server with its own links to the telephone system.

It is assumed that you already purchased and enabled the Scanning option. If you did not, contact your Xerox Representative to purchase same. A hard disk and network card are required device hardware. Their presence can be confirmed by printing a Configura t ion Repor t, a s st ated in th e Con figur ation Re po rt topic in the Network Connectivity section of this guide.

The Server Fax option also needs to be purchased from your Xerox Representative, then enabled on the multifunction device using a software key (see Enabling Options with Software Keys in this guide).

As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax server (server running fax management software) which will receive, store, and redirect incoming documents to the server's fax boards, or other destinations determined by fax server software setup.

Note: The FAX or Internet Fax (iFAX) features and the Server Fax feature are mutually exclusive. If Server Fax is enabled, even if the machine is equipped with an internal fax board, scanning to the internal FAX will be disabled. While the Server Fax feature is enabled, the iFAX service will also be disabled. Also note that Mailbox to FAX (a Job Flow Sheet destination) and Direct Fax (LAN Fax) are not supported when Server Fax is enabled. You can use Internet Services, however, to select which Fax Service to enable, as described in this section.

Installation Checklist

Please ensure that the following items are available or have been performed.

1. Ensure the machine is fully functioning on the network prior to installation.

2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.

3. Enable the purchased Server Fax option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Server Fax option.

4. Verify that Scan to Fax Server is now the currently enabled Fax Service, as follows: a. At your workstation, open your Web browser and enter the IP address of the machine in the

Address or Location field. Press Enter. b. Click the Properties tab. c. Click on the Services folder. d. Click on the Fax folder. e. Click the Fax Repository Setup link and verify that Scan to Fax Server is displayed in the

selection box. f. If Scan to Fax is displayed instead, use the selection arrow to select Scan to Fax Server and click

Apply. g. Enter the administrator User Name and Password and click OK. The default is 11111 an d x-

admin.

5. Ensure that the TCP/IP and HTTP protocols are configured on the device and are fully functional. This is required to access the multifunction device's CentreWare Internet Services web pages, which can be used to configure Server Fax settings from a network-connected workstation.

To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Repo rt as stated in the Configuration Report topic in the Network Connectivity section of this guide.

To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.

6. To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity section of this guide.

7. Ensure that the FTP Client and SMB port are enabled on the device. To verify this, print a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide.

To enable SMB, refer to Enabling the SMB Setting at the Device in the Microsoft (NetBIOS over IP) Networks topic of this guide. To enable FTP, use the same SMB enabling procedure, and simply choose FTP as the port to enable.

8. Install and configure the Xerox-certified, third party fax server per the fax management software manufacturer's instructions.

Note: If the fax server will be using TCP/IP to communicate, it is recommended that the server be assigned a static IP address.

Configure a Fax Filing Location (Repository)

Faxing from the multifunction device to a fax server is very similar to the other methods of faxing a vailab le to users on the multifunction device. The user simply selects the Fax button from the All Services screen, enters a Recipient phone number when prompted, places a document in the document handler, and presses Start.

The scanned document is converted into a TIFF file, and a job log is sent along with the image data to the fax server.

The transferred image resides in a directory on the fax server (commonly known as the fax repository). The server monitors the repository for documents to be faxed, and faxes any documents it finds per the routing instructions contained in the job log. The System Administrator uses a web browser on any networked workstation to access the Internet Services web pages, residing on the device, to configure communications with the fax server, and designate the location of the repository on the server.

Protocols available for use in communicating with the fax server include:

FTP (File Transfer Protocol): Requires an FTP service running on the fax server. SMB (Server Message Block): Available for filing to an environment that supports the SMB protocol. SMTP: Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this

guide. You will need to know the fully qualified domain name of the fax server on your network (e.g. SMTP.yournet.net). Also, follow the fax server software manufacturer's instructions to establish fax server to email server communications in your network environment.

Configure a Fax Filing Repository using FTP

Installation Checklist

1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where ima ges scanne d by the machine will be stored. Write down the IP address or Host Name.

2. Create a user account (login name) an d password for the ma chine on the server. When a document is scanned, the machine logs in using the account, transfers the file to the server, and logs out. Write down the user account (login name) and password.

3. Following the fax server software manufacturer's instructions, create a directory (repository) on the server (likely within the FTP root) to be used as a scan filing location. Write down the directory name and path to same.

4. If allowed by the fax server software manufacturer, test the FTP connection by logging into the scan directory from a remote PC using the user account and password. Create a new folder within the directory and then delete the folder. If you cannot perform this function, check the user account access rights and FTP service setup. Note that you can also simply wait until you have finished setting up device to server communications, as stated in this section, then send a fax to the server to test the communications setup.

Enter the Fax Repository Details via Internet Services

5. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter.

6. Click the Properties tab.

7. Click the Services folder.

8. Click on the Fax folder.

9. Click the Fax Repository Setup link.

10. Select FTP for Protocol.

11. Enter either an IP Address or Host Name for the fax serve r in th e bo x or bo xe s pr ov id e d.

12. Enter 21 for Port Number (for FTP).

13. For Document Path, type in the name of the folder on the server that has b een set up to receive device scans. Do not use forward slashes.

14. Supply the Login Name and Password for the machine to log into the fax server.

15. Re-enter the password in the Retype Password box.

16. Click Apply.

17. Enter the administrator User Name and Password and click OK. The default is 11111 and x-ad min.

Configure General Settings

18. Click the Defaults link.

19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server.

20. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job.

21. Click Apply.

22. Enter the administrator User Name and Password and click OK. The default is 11111 and x-ad min.

Configure the Fax Server

23. Configure the fax server so that it is able to monitor the fax repository for incoming documents. Refer to the fax management software manufacturer's documentation to complete this task.

Test Faxing through the Server

24. Go to the machine and press the All Services button.

25. Press the Fax button.

26. Enter a valid fax number.

27. Place a document in the document handler and press the Start button located to the immediate right of the Control Panel's numeric keypad.

28. Verify that the fax was received by the specified fax machine.

Configure a Fax Filing Repository using SMB

Installation Checklist

1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the Share Name of the folder and the Computer Name or Server Name.

2. Create a user account (login name) and password for the machine on the server. Make sure that the machine has full access rights to the scan directory. Write down the user account (login name) and password.

3. If allowed by the fax server software manufacturer, test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password. Create a new folder within the directory and then delete the folder. If you cannot perform this function check the user account access rights and Share setup. Note that you can also simply wait until you have finished setting up device to server communications, as stated in this section, then send a fa x to the server to test the communications setup.

Enter the Fax Repository Details via Internet Services

4. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter.

5. Click the Properties tab.

6. Click the Services folder.

7. Click on the Fax folder.

8. Click on Fax Repository Setup and select SMB for Protocol.

9. Enter an IP Address or Host (NetBIOS) Name.

10. Enter 139 for Port Number.

11. Enter the Share name.

12. For Document Path, type in the name of the folder on the server that has b een set up to receive device scans. Do not use back slashes.

13. Supply the Login Name and Password for the machine to log into the fax server.

14. Re-enter the password in the Retype Password box.

15. Click Apply.

16. Enter the administrator User Name and Password and click OK. The default is 11111 and x-ad min.

Configure General Settings

17. Click the Defaults link.

18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server.

19. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job.

20. Click Apply.

21. Enter the administrator User Name and Password and click OK. The default is 11111 and x-ad min.

Configure the Fax Server

22. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the fax management software manufacturer's documentation to complete this task.

Test Faxing through the Server

1. Go to the machine and press the All Services button.

2. Press the Fax button.

3. Enter a valid fax number.

4. Place a document in the document handler and p ress the Start button located to the immediate right of the Control Panel's numeric keypad.

5. Verify that the fax is received by the specified fax machine.

Configure a Fax Filing Repository using SMTP

Installation Checklist

1. Ensure that the TCP/IP protocol is configured on the device and is fully functional. To configure TCP/ IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.

2. Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this guide.

3. Also, in the Scan to E-mail section, follow the instructions for Configuring E-mail Environment to set the Machine E-mail Address. This address will then be displayed in the From field of the Fax.

4. You will need to know the fully qualified domain name of the fax server on your network (e.g. SMTP.yournet.net).

5. Follow the fax server software manufacturer's instructions to create a directory (repository) on the server to be used as a scan filing location.

6. Follow the fax server software manufacturer's instructions to determine what, if any, additional protocols or ports need to be enabled at the mu ltifunction device to support SMTP (email) filing with the server.

7. Follow the fax server software manufacturer's instructions to establish fax server to email server communications in your network environment.

Enter the Fax Repository Details via Internet Services

1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter.

2. Click the Properties tab.

3. Click the Services folder.

4. Click on the Fax folder.

5. Click on Fax Repository Setup and select SMTP for Protocol.

6. In the Domain Name box, enter the fully qualified domain nam e of the fax server on your netwo rk (e.g. SMTP.yournet.net).

7. For E-mail Address Display Format, choose whether to add "FAX=" in front of E-mail addressing. If in doubt, select Do not add "FAX=".

8. Click Apply.

9. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.

Configure General Settings

10. Click the Defaults link.

11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server.

12. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job.

13. Click Apply.

14. Enter the administrator User Name and Password and click OK. The default is 11111 and x-ad min.

Configure the Fax Server

15. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the fax management software manufacturer's documentation to complete this task.

Test Faxing through the Server

1. Go to the machine and press the All Services button.

2. Press the Fax button.

3. Enter a valid email address.

4. Place a document in the document handler and p ress the Start button located to the immediate right of the Control Panel's numeric keypad.

5. Verify that the email was received by the specified recipient.

Features that can be set in support of Server Fax

Address Book Setup

Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all Address Book information other than Fax Number, Destination Name, and Index Character will be ignored. For example, the Extension/Outside line attribute of address book will be ignored.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Select Setup & Calibration.

6. Touch Address Book.

7. Select an available Address Number.

8. Touch Create/Delete.

9. Touch Address Type, then touch Change Settings.

10. Touch Fax, then touch Save.

Group Send

This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a predesignated group.

Note: When Group Send is designated with Server Fax, the group number retained by the server is used instead of the group number retained by the device. You will have to know what group the three digit number represents at the server, before selecting its use at the device's control panel.

Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start)

These settings include Screen Defaults and Fax Defaults.

Screen Defaults sets the screen displayed at the d evice's Control Panel when the Fax butto n is pressed. Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful feature

for saving time-based phone charges. Note that the fax will be immediately sent from the device to the fax server repository, however the server will send the fax at the time designated by this feature.

1. If necessary, press the Log In / Out button and enter [11111] or the current password. Touch Enter, then press the Machine Status button on the Control Panel..

2. Touch the Tools tab, then touch Fax Mode Settings.

3. Touch Screen Defaults.

4. Select a Line to enter or ch ange, then tou ch Chan ge Sett ings. To uch Save to save any new settings.

• Fax Screen Default. Select General Settings or Address Book This will be the Fax service screen

that users see when they touch the Fax button.

• Address Book Default. Leave this setting at the default of 1, or enter an address book (Fax

mailbox) number to display when the Address Book button is touch ed by users of the Fax service screen. Note that the Fax mailbox needs to be created in advance of this setting.

5. Touch

6. Touch Fax Defaults.

7. Select Delayed Start – Start Time.

Close until the Fax Mode Settings selections are again displayed.

8. Touch Change Settings, make the desired changes, then touch Save.

9. Touch Close until the Tools tab screen is displayed.

10. Wait several seconds for the Auto Clear service to log you out.

Color Mode, Resolution, File Format, and File Name

Note that when using Server Fax, these features are set to fixed values which cannot be changed. The setting for Color Mode is Monochrome. The setting for Resolution is Fine, and the setting for File Format is TIFF. In addition, the Server Fax feature also automatically assigns file names.

Fax

Fax Overview FP

The optional Fax feature works much the same as a standard facsimile machine. Extra features, covered in this section, such as the Address Book, Group Dial, Comments, and the use of Mailboxes, are meant to provide additional capabilities in support of the Fax feature.

Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device. If you did not, contact your Xerox Representative to purchase this option.

Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic (including Fax Defaults and Fax Control) in this section to determine if

Fax Defaults and Fax Control parameters are correctly set for your environment.

Before You Start Fax

Before starting the setup:

• You cannot use this machine with a call waiting service.

• A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission. This machine should be installed at least five meters away from the main unit of the cordless phone.

• If the digital line leased for your company network is multiplexed, facsimile communication may be restricted as follows:

The features using our unique transmission method, such as Recipient Print Sets, Relay Broadcast and Remote Mailbox, are not available.

The transmission speed is limited. Super G3 cannot be used.

Communications modes:

• G3 (Auto) - Normal Fax communications. The ma ch ine automatically switches modes in the following order of priority: Unique SG3 - Unique ECM - Unique G3 - ITU-T SG3 - ITU-T ECM - ITU-TG3 depending on the capabilities of the remote terminal.

• F4800 - Select this mode when transmitting over noisy or bad telephone lines, as can be the case with overseas calls.

Connecting the phone line:

LINE 1 Connect the fax to a public switched telephone network (PSTN). An external telephone cannot be connected.

TEL An external telephone is connected here. LINE 2 (Line 2) Connect to a public line. LINE 4 (Line 4) Connect to a public line.

Local Terminal Information Settings

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or current password. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Touch Fax Mode Settings.

6. Touch Local Terminal Information.

7. Select the items to enter information and touch Change Settings. a. Enter in a Local Name, up to 20 characters, then touch Save. b. Enter a Company Logo, up to 30 characters, then touch Save. c. Enter a Machine Password, up to 20 digits, then touch Save. Note: The passwor d pr ev en ts your

machine from receiving faxes, or being polled by other machines that are not F-Code compatible. d. Enter G3 Fax ID, up to 20 digits, then touch Save. e. Enter G3 Dial Type, Tone, 10pps, or 20pps, then touch Save. f. Enter G3 Line Type, PSTN or PBX, then touch Save.

8. When complete, touch Close repeatedly until the Tools tab screen is displayed.

9. Wait several seconds for the Auto Clear service to log you out.

Address Book Setup

Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support speed dialing.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Touch the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Select Setup & Calibration.

6. Touch Address Book.

7. Select an available Address Number.

8. Touch Create/Delete.

9. Touch Address Type, then touch Change Settings.

10. Touch Fax, then touch Save.

11. Select the items you would like to enter information for and touch Change Settings. a. Fax Number, up to 128 characters, then touch Save. b. Name, up to 18 characters, then touch Save. c. Index, only 1 digit (used for a quick find), then touch Save. d. Relay Station setup, On or Off, then touch Save. e. Starting Rate, G3 Auto or Forced4800bps, then touch Save. f. Resolution, choose one, then touch Save. g. Cover Note, On or Off, then touch Save.

• If On, select Comment (Recipient Comment) then touch Save. h. Maximum Image Size, choose one then touch Save. i. Delayed Start, On or Off, then touch Save.

• If On, choose Start Time, then touch Save. j. Remote Mailbox, On or Off, then touch Save.

• If On, enter Mailbox number, then touch Next, and password if required. k. F Code, On or Off, then touch Save.

• If On, enter F Code and password, then touch Next. Note: F Code is the transmission

procedure set by the Communications and Information Network Association of Japan. DTMF Method: G3 Fax machines that support Manual Send can also make Relay Broadcasts for the machine. Refer to the Fax section of the Device’s User Guide for full information.

l. Relay Broadcast, On or Off (This feature supports transmitting documents through a Relay

Station. Refer to the Fax section of the Device’s User Guide for full information.)

• If On, enter 2 digit Relay Station ID, touch Enter/Change Recipients.

• Enter Address Number or the Group Number and touch Add.

• Print at Relay Station, On or Off, then Touch Save.

12. When complete, touch Save to exit the settings screen.

13. Touch Close to exit the Address Book screen, returning to the Tools tab screen.

14. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.

Group Send Setup

This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a predesignated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up a Group, perform the following steps.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Touch the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Select Setup & Calibration.

6. Touch Group Send.

7. Select a Group number.

8. Touch Create/Delete.

9. Use the numeric keypad to enter the three-digit Address Numbers of recipients con tained in the machine’s Address Book.

Note: Refer to the Address Book Setup topic in this section to learn how to set up addr ess numbers so that they are available for selection here.

10. Touch Add to this Group to add recipients, one number at a time, to the group.

11. When complete, touch Save.

12. Touch Close to return to the Tools tab screen.

13. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.

Comments

This feature can be used to add comments to a Cover Note (Cover Page).

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Touch the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Select Setup & Calibration.

6. Touch Comments.

7. Select a Comment number.

8. Touch Create/Delete.

9. Enter a Comment, up to 18 characters, then touch Save.

10. When complete, touch Close until the Tools tab screen is displayed.

11. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.

Create a Mailbox

The machine has 200 mailboxes available. A mailbox must be created before you can use Remote Mailbox or route received documents into

mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling documents are stored in the Mailbox. This is also convenient for differentiating between received documents and documents to be transmitted (such as by Private Polling).

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or the current pa ssword. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Select Setup & Calibration.

6. Touch Mailbox.

7. Select an unassigned Mailbox number from the displayed list.

8. Touch Create/Delete. a. Check Passcode – Select On or Off, then touch Save. Note that it is recommended that you select

On, then provide a password, to secure access to your Mailbox. b. Mailbox Name – Enter a name, then touch Save. c. Check Passcode – the selections below are viewable when On is selected.

• Save (Write) - A password is required in selecting a mailbox.

• Print/Delete (Read) - A password is required to print and delete mailbox documents.

• Always (All Operations) - A password is required for both operations described above.

d. Delete Documents After Retrieval:

• No - Saves documents in Mailbox.

• Yes - Deletes documents from Mailbox.

e. Delete Documents with Expiration Date:

• No – Continues to save documents in Mailbox.

• Yes – Documents will be deleted from Mailbox after expiration date.

f. Link Job Flow Sheet to Mailbox: Select this option, then touch Change Settings to link a Job Flow

Sheet to this Mailbox. The Job Flow Sheet routes incoming jobs to other destinations specified on

the Job Flow Sheet. To create a new Job Flow Sheet, to link to an existing Mailbox, touch Create/

Change Link. Note: For full information on the use of Job Flow Sheets, refer to Setup and Use of

Job Flow Sheets with Mailboxes in the Options section of this guide.

9. When complete, touch Close until the Tools tab screen is displayed.

10. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.

File Destination / Output Destination

Received Fax documents will be routed to the output tray or Mailbox specified by these settings.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or current password. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Touch Fax Mode Settings.

6. Select File Destination/Output Destination.

7. Select the Box Selector – Line Setup button.

8. Touch Change Settings.

9. Make the appropriate selections and touch Save when done.

Note: If Box Selector is selected as an Output Destination, when On is selected, you will have to enter a mailbox number, then touch Save.

10. When complete, touch Close until the Tools tab screen is displayed.

11. Wait several seconds for the Auto Clear service to log you out.

Fax Settings (including Fax Defaults and Fax Control)

Common Settings: Audio Tones and Reports.

1. Press the Log In / Out button to enter System Administration Mode.

2. On the keypad enter [11111] or current password. Touch Enter when finished.

3. Press the Machine Status button on the Control Panel.

4. Touch the Tools tab.

5. Touch Common Service Settings.

6. Touch Audio Tones.

• Select an item to change (Tone, Volume, etc...), touch Change Settings, set the item, and touch

Save.

7. Touch Close to return to Common Service Settings selections.

8. Touch Reports. Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save

to save any new settings. a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. b. Activity Report - Automatically print every 100 transactions. Select either On or Off. c. Transmission Report-Undelivered - Automatically print. Select either On or Off. d. Transmission Report-Job Deleted - Automatically print. Select either On or Off. e. Mailbox Report - Automatically print. Select either On or Off. f. Broadcast/Multi-poll Report - Automatically print. Select either On or Off.

g. Relay Broadcast Report - Automatically print. Select from the choices below:

Off Send to Relay Station Print at Local Station Send to Relay, Print at Local

Note: A Relay Station is another Fax-capable machine to which faxes can be sent. Use of the second machine can help to cut down on broadcast Fax phone charges, such as those associated with long distance calls.

h. Scan File Transfer Report i. 2 Sided Report - Default is 1 Sided. j. Recipient on Activity Report - How many characters from other party is printed on Activity Report.

Select from the choices below: First 40 characters. Last 40 characters.

k. Job Flow Error Report – Automatically print. Select either On or Off.

9. Touch Close to return to the Tools tab screen.

Fax Mode Settings (including Fax Defaults and Fax Control)

These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information.

For information on File Destination / Output Destination settings and Local Terminal Information settings refer to the separate topics, with those names, in this Fax section of this guide.

Note: Information on Fax Defaults and Fax Control is critical to the operation of the Fax feature and should be carefully evaluated to assure that settings are correct for the current working environment.

1. If necessary, press the Log In / Out button and enter [11111] or the current password. Touch Enter, then press the Machine Status button on the Control Panel.

2. Touch the Tools tab, then touch Fax Mode Settings.

3. Touch Screen Defaults.

4. Select a Line to enter or ch ange, then tou ch Chan ge Sett ings. To uch Save to save any new settings.

• Fax Screen Default. Select General Settings or Address Book This will be the Fax service screen

that users see when they touch the Fax button.

• Address Book Default. Leave this setting at the default of 1, or enter an address book (Fax

mailbox) number to display when the Address Book button is touch ed by users of the Fax service screen. Note that the Fax mailbox needs to be created in advance of this setting.

• Transmission Screen. Select either On or Off.

5. Touch Close until the Fax Mode Settings selections are again displayed.

6. Touch Fax Defaults.

7. Select a Line to enter or ch ange, then tou ch Chan ge Sett ings. To uch Save to save any new settings.

• Resolution.

• Original Type.

• Lighten/Darken.

• Mixed Size Originals.

• Starting Rate – Select G3 Auto or Forced4800bps.

• Delayed Start – Start Time. This can be a useful feature for saving time-based phone charges.

• Transmission Header Text. Select On or Off. This adds the sender name and phone number to

faxes.

• Confirmation Options. Select On or Off. If set to On a report will print when transmission

completes successfully.

• Delivery Receipts/Read Receipts.

• IFax Profile.

• Ifax Subject.

8. Touch Close until the Fax Mode Settings selections are again displayed.

9. Touch Fax Control.

10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new settings.

• Re-enter Recipients

• Re-enter Broadcast Recipients

• Re-enter Speed Dial Recipients

• Transmission Header Text – Polling. You can leave this setting at its default value.

• Documents for Polling – Auto Delete. Set as desired to delete documents from Mailboxes after

polling same.

• Rotate 90 degrees.

• Sender ID.

• Save Undelivered Faxes.

• Save Deleted Faxes.

• Saved Faxes – Auto Delete.

• Transmission Interval.

• Batch Send.

• Manual Send/Receive Default. Select the default setting for manual Fax operations.

• Fax Receiving Mode. Leave this setting at Auto Receive for unattended operation.

• Border Limit.

• Auto Reduce on Receipt.

• Tray for Printing Incoming Faxes.

• 2 Pages up on Receipt.

• 2 Sided Print.

• Edge Erase – Top & Bottom Edges.

• Edge Erase – Left & Right Edges.

• Reduce 8.5x11 Original to A4.

• Pseudo-Photo Gradation Mode

• Box Selector - Line Setup. Enable this setting to enable Fax Mailboxes to receive incoming faxes.

• Memory Full Procedure.

• Maximum Stored Pages.

• Mixed Sized Originals Scanning Mode.

• Mailbox Receive Display (Priorities 1 through 3).

• Direct Fax – To use Direct Fax from the PCL or PostScript driver, make sure this setting is

Enabled.

11. When complete, touch Close until the Tools tab screen is displayed.

12. Wait several seconds for the Auto Clear service to log you out.

To Configure Fax to Mailbox

1. Log in at the device.

2. On the Tools tab, touch System Settings.

3. In the Group column, touch Fax Service Settings.

4. Touch System Settings. Under Group, select Fax Service Settings. a. Under Features, touch Fax Control.

• Touch Mailbox Selector Setup.

• Touch Change Settings.

• Touch Enable.

• Touch Save.

• Touch Close.

b. Under Features, select Fax Received Options.

• Touch Mailbox Selector Setup.

• Touch the line you wish to configure.

• Touch Change Settings.

• Touch On.

• Enter the mailbox number (use leading zeros).

• Touch Save.

• Touch Close.

5. Log out.

LAN Fax (PCL Drivers)

You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax.

Initial Setup

Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing top ic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps:

1. Right mouse click on the Printer’s icon and select Properties.

2. Click the Options tab, then click the Get Information from Printer button.

3. The Network Address box should now be displaying the printer’s IP addre ss and a checkmark should appear in the Enable Bi-Directional Communication checkbox. Also, the Fax Module listing in the

Items box should now be displayed as Available.

Adding a Recipient to a Fax Phonebook

1. From the File menu of your program, select Print to display the Print dialog.

2. Check that the correct (PCL) printer is selected, and then click Properties to display the Properties dialog.

3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab will now be available for your selection.

4. Select the necessary settings on the Fax tab.

5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.

6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click OK, enter the recipient’s Name and Fax number, and click OK.

7. Click the Help button for any additional help you might need.

8. Click Close to close the Fax Phonebook dialog, then click OK.

Sending the Fax

1. When the Print dialog is displayed, click OK.

2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up Phonebook.

3. Double click the name of the new individual previously entered (in step 6 above) and click OK.

Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.

4. Click OK, then OK again to send your Fax.

LAN Fax (PostScript Drivers)

You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax.

Initial Setup

1. Right mouse click on the Printer’s icon and select Properties.

2. Click the Configuration tab, then click the Get Information from Printer button.

3. The Network Address box should now be displaying the printer’s IP addre ss and a checkmark should appear in the Enable Bi-Directional Communication checkbox. Also the Fax Module listing, in the Installable Options folder on the Device Settings tab, should now be displayed as Available. If it is shown as Not Available, click on the selection and set the Fax Module listing to Available.

Adding a Recipient to a Fax Phonebook

1. From the File menu of your program, select Print to display the Print dialog.

2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties dialog.

3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab will now be available for your selection.

4. Select the necessary settings on the Fax tab.

5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.

6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click OK, enter the recipient’s Name and Fax number, and click OK.

7. Click the Help button for any additional help you might need.

8. Click Close to close the Fax Phonebook dialog, then click OK.

Sending the Fax

1. When the Print dialog is displayed, click OK.

2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up Phonebook.

3. Double click the name of the new individual previously entered (in step 6 above) and click OK.

Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.

4. Click OK, then OK again to send your Fax.

Stopping the Fax (when necessary)

1. Go to the multifunction device and press the Job Status button.

2. Select the fax job you wish to cancel, in the Current and Pending Jobs list.

3. Press Cancel to cancel the job.

Xerox WorkCentre 7328, WorkCentre 7335, WorkCentre 7345, WorkCentre 7346 System Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Installation Steps

Xerox Unicode 3.0 for SAP Font Kit

Configuration Report

Ethernet Speed Setting

To Change the Network Speed

Go to your Device

Enable Internet Services (HTTP)

To access Internet Services Settings at the Device

Internet Services (HTTP) Enablement

Internet Services Port Number

Exiting the Internet Services Selection Menu

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

Proxy Server Settings

Parallel Port Configuration

To access Parallel Port Settings at the Device

Port Status (Parallel Port Enablement)

Print Mode

PJL (Printer Job Language) Setting

Auto Eject time (Parallel Port Timeout)

Bi-Directional Communications

Input to Prime

Exiting the Parallel Port Selections Menu

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

USB Configuration

SNMP Configuration

To access SNMP Settings at the Device

Port Status (SNMP Enablement)

Exiting the SNMP Selection Menu

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

Configuring SNMP Community Names with Internet Services

Changing the Administrator Password

To Change the Numeric Password on the Device's Control Panel

To Change the Alphanumeric Password used by Internet Services

Setting the Auto Clear Timer

Add or Remove All Services Screen Buttons

Rearrange Icons

Smart eSolutions (Meter Assistant and Supplies Assistant)

Machine Software Upgrades

Prepare for the upgrade

At your workstation

TCP/IP Protocol Configuration

To access the TCP/IP Protocol Settings at the Device

Ethernet Setting (Ethernet Rated Speed)

IP Address Resolution

IPv4 IP Address

IPv4 Subnet Mask

IPv4 Gateway Address

IPv4 IP Filter (IP Address Restriction)

Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen

TCP/IP LPD Enablement

To access LPD Settings at the Device

Port Status (LPD Enablement)

LPD Port Number

LPD Maximum Number of Sessions

Exiting the LPD Selections Menu

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

TCP/IP Dynamic Addressing

TCP/IP Configuration Selection List

IP Filtering (IP Address Restriction)

Configure Port 9100 (Raw Printing)

Microsoft (NetBIOS over IP) Networks

Before You Start

Enabling the SMB Setting at the Device, if required

Viewing or Configuring the SMB Host Name or WINS Server with Internet Services

Note regarding DNS/WINS NetBIOS Name Resolution

To Set Up a Workstation to Print Directly to the Device

IPP Configuration

To access IPP Settings at the Device

Port Status (IPP Enablement)

Exiting the IPP Selection Menu

Exiting the Port Settings Menu and returning to the Tools tab screen

Configuring IPP Settings with Internet Services

EtherTalk (AppleTalk) Configuration

To access EtherTalk Settings at the Device

Port Status (EtherTalk Enablement)

Exiting the EtherTalk Selection Menu