Xerox WorkCentre 7328, WorkCentre 7335, WorkCentre 7345, WorkCentre 7346 System Administrator Guide

System Administrator’s Guide

701P47983

WorkCentre

7300 Series

Copyrights and Trademarks

701P47983

Microsoft® is a registered trademark of Microsoft Corporation. Windows NT®, Windows® 95, Windows® 98, Windows® Me, Windows® 2000, and Windows® XP are

registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States

and/or other countries. Active Directory® is a registered trademark of Microsoft Corporation. Internet Explorer is a copyright protected program of Microsoft Corporation. Novell® and NetWare® are registered trademarks of Novell, Inc. Netscape® is a registered trademark of Netscape Communications Corporation. Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated. TIFF is a copyright of Adobe Systems Incorporated. AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer , Inc. PCL® and HP-GL® are registered trademarks of Hewlett-Packard Corporation. WinZip® is a registered trademark of Nico Mak Computing, Incorporated. Digi is a trademark of Digi International. ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin. VTAM® is a registered trademark of IBM Corporation. IPDS is a trademark of IBM Corporation. Solaris and Java are trademarks of Sun® Microsystems. Linux® is a registered trademark of Linus Torvalds. Red Hat® is a registered trademark of Redhat, Inc. Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corpor ation.

FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation. ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search, OmniPage and

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Table of Contents

Network Connectivity ................................................................................................................................1

Installation Steps ....................................... ... ... ... .... ... ... ... .... ... ...............................................................1

Xerox Unicode 3.0 for SAP Font Kit......................................................................................................2

Configuration Report .............................................................................................................................2

Ethernet Speed Setting ........................................................................................................................3

To Change the Network Speed.............................................................................................................3

Go to your Device..............................................................................................................................3

Enable Internet Services (HTTP) .........................................................................................................4

To access Internet Services Settings at the Device..............................................................................4

Internet Services (HTTP) Enablement ..................................................................................................4

Internet Services Port Number .........................................................................................................5

Exiting the Internet Services Selection Menu....................................................................................5

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ................................5

Proxy Server Settings ............................................................................................................................6

Parallel Port Configuration ..................................................................................................................7

To access Parallel Port Settings at the Device .....................................................................................7

Port Status (Parallel Port Enablement) .................................................................................................7

Print Mode....... ... ... ... .... ... ... ... .... ... ....................................... ... ... ... .... ... ... ... ... .... ... ..................................8

PJL (Printer Job Language) Setting......................................................................................................8

Auto Eject time (Parallel Port Timeout).................................................................................................8

Bi-Directional Communications ............................................................................................................8

Input to Prime .......................... ... ... ....................................... ... .... ... ... ... ... .... ... ... ... ............................9

Exiting the Parallel Port Selections Menu..........................................................................................9

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ................................9

USB Configuration............................... .... ... ... ... ... .... .......................................... ... ..................................9

SNMP Configuration ...........................................................................................................................10

To access SNMP Settings at the Device.............................................................................................10

Port Status (SNMP Enablement).........................................................................................................10

Exiting the SNMP Selection Menu...................................................................................................10

Exiting the Port Settings Menu and returning to the Device's Tools tab screen .............................11

Configuring SNMP Community Names with Internet Services............................................................11

Changing the Administrator Password ............................................................................................12

To Change the Numeric Password on the Device's Control Panel.....................................................12

To Change the Alphanumeric Password used by Internet Services ...................................................13

Setting the Auto Clear Timer ..............................................................................................................14

Add or Remove All Services Screen Buttons ....................................................................................14

Rearrange Icons..................................................................................................................................15

Smart eSolutions (Meter Assistant and Supplies Assistant)............................................................15

Machine Software Upgrades............................ ... .... ... ... ... .... ... ... ... .... ... ... .............................................16

Prepare for the upgrade........................................................................................................

At your workstation ... ....................................... ... .... ... ... ... .... ... ... ... .... ...................................................17

..............16

NOS Selection ..........................................................................................................................................18

TCP/IP Protocol Configuration ...........................................................................................................18

To access the TCP/IP Protocol Settings at the Device .......................................................................18

Ethernet Setting (Ethernet Rated Speed) .......................................................................................18

TCP/IP – IP Mode............................................................................................................................18

IP Address Resolution ................................................ .... ... .............................................................19

IPv4 IP Address...............................................................................................................................19

IPv4 Subnet Mask............................................................................................................................19

IPv4 Gateway Address....................................................................................................................19

IPv4 IP Filter (IP Address Restriction) ............................................................................................20

Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen .......................20

TCP/IP LPD Enablement ......................................................................................................................20

To access LPD Settings at the Device......................................... .... ......................................... .... ......20

Port Status (LPD Enablement)............................................................................................................21

LPD Port Number ............................................................................................................................21

LPD Maximum Number of Sessions................................................................................................21

Exiting the LPD Selections Menu ....................................................................................................21

Exiting the Port Settings Menu and returning to the Device's Tools tab screen ..............................21

TCP/IP Dynamic Addressing ..............................................................................................................22

TCP/IP Configuration Selection List ................................................................................................22

IP Filtering (IP Address Restriction) ...................................................................................................23

Configure Port 9100 (Raw Printing) ..................................................................................................24

Microsoft (NetBIOS over IP) Networks ..............................................................................................25

Before You Start..................................................................................................................................25

Enabling the SMB Setting at the Device, if required........................................................................25

Viewing or Configuring the SMB Host Name or WINS Server with Internet Services ....................26

Note regarding DNS/WINS NetBIOS Name Resolution .................................................................27

To Set Up a Workstation to Print Directly to the Device ..................................................................27

IPP Configuration ............................. ... .... ... ... ... ... .... ... ... ... .... ... .............................................................27

To access IPP Settings at the Device .................................................................................................27

Port Status (IPP Enablement)................................................ ... ... .... ... ................................................28

IPP – Added Port Number .. ....................................... ... ... .... ... ... ... .... ... ... .............................................28

Exiting the IPP Selection Menu...........................................................................................................28

Exiting the Port Settings Menu and returning to the Tools tab screen ................................................28

Configuring IPP Settings with Internet Services..................................................................................28

EtherTalk (AppleTalk) Configuration .................................................................................................29

To access EtherTalk Settings at the Device........................................................................................29

Port Status (EtherTalk Enablement)....................................................................................................30

Exiting the EtherTalk Selection Menu .................................................................................................30

Exiting the Port Settings Menu and returning to the Tools tab screen ................................................30

Configuring EtherTalk Settings with Internet Services ........................................................................30

AS400 Printing ....................................................................................................................................31

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT)..............................................................31

AS400 Printing using LPR (CRTOUTQ) .........................................................................................33

ONLY CHANGE THE PARAMETERS IN BOLD. ...........................................................................34

Print Drivers .. .... ... ... ... ... .... ...................................... .... ... ... ... .... ... ... ... .... ... ................................................35

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing ..................................................................35

Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver Installation ..................35

Before you start ...............................................................................................................................35

NetBIOS over IP Peer to Peer Printing . .............................................................................................37

Before You Start..............................................................................................................................37

An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing.......................37

NetBIOS over IP Client/Server Printing ................... .......................................... ... ... .... ... ... ... .............38

Before You Start..............................................................................................................................38

Windows 2000 & XP Professional Workstation Print Driver Installation..............................................38

Verify that the Correct Protocols and Services are installed in the workstation...............................38

Add the Printer to the Windows 2000 or Windows XP Desktop ............................... ... ... .... ... ...39

Configure the Print Driver... ... ... ... .... ... ... ... ... .... .............................................................................39

IPP Printing (Windows 2000\XP\Vista) ..............................................................................................40

Before You Start..............................................................................................................................40

Verify that TCP/IP is installed in the workstation .......................................................................40

Add the Printer to the Windows 2000, Windows XP, or Vista Desktop ...................................41

Configure the Print Driver... ... ... ... .... ... ... ... ... .... .............................................................................41

EtherTalk (AppleTalk) Peer to Peer Printing ....................................................................................42

Before You Start..................................................................................................................................42

Load the Print Driver into your Macintosh workstation.............................................................42

Installation Instructions for 9.x.............................................................................................................42

Installation Instructions for 10.x (OS X)...............................................................................................43

Common UNIX Printing System (CUPS) ............................................................................................44

Overview .............................................................................................................................................44

Before You Start..............................................................................................................................44

Installing CUPS on the UNIX workstation ...........................................................................................44

Installing the Xerox PPD on the workstation ......................... ....... ...... ...... ....... ...... ....... ...... ....... ......45

Adding the Xerox printer........... ... ... .... ... ... ... ... .... ... ... ... .... .......................................... ... ...................45

Printing with CUPS..........................................................................................................................45

Options ........................................................................... ..........................................................................46

Enabling Options with Software Keys................................... ... ... .... ... ...................................... .... ......46

Hidden Features ......................................................................... ... .... ... ... ... ... .... ... ... .............................47

Xerox Extensible Interface Program (XEIP)........................................................................................47

XEIP Setup................................... ... ....................................... ... ... .... ... ... ... ..........................................47

Scan to Home .......................................................................................................................................49

To prepare for Scan to Home installation............................................................................................49

Configure Scan to Home.....................................................................................................................49

Scanning to the Device’s Hard Drive (Mailboxes) ..................................... .... ... ... .............................51

Before You Start .................................................................................................................................51

Setting Up Mailboxes at the Device ...................................................................................................51

Configuring Expiration Settings for Stored Documents ... ... ... .......................................... ... .............52

Setting Up Mailboxes with Internet Services.......................................................................................52

Scanning to Mailboxes ............................................. ... ... .... ...................................... .... ... ... ................53

To scan to a Mailbox, perform these steps:.....................................................................................53

Retrieving Images from Mailboxes .....................................................................................................53

Installing and Using the Network Scanner Utility ............................................................................54

Before Installing the Network Scanner Utility......................................................................................54

Installing the Network Scanner Utility..................................................................................................54

Uninstalling the Network Scanner Utility .............................................................................................54

Importing Scanned Data from the Mailbox to an Image-Editing Application .......................................55

Importing Scanned Data from the Mailbox using Mailbox Viewer.................................................... ...55

Changing Network Utility or Mailbox Viewer Settings .........................................................................55

Scan to E-mail ......................................................................................................................................56

E-mail Overview..................................................................................................................................56

Preparations........................................................................................................................................57

Registering an E-mail account ........................................................................................................59

Configuring E-mail Environment......................................................................................................59

Installation Procedure..........................................................................................................................59

Installation Overview........................................................................................................................59

Enabling the E-mail Ports and Setting TCP/IP.............................................................. ... ... ................59

Configuring the E-mail Environment....................................................................................................61

Internet Fax (iFAX)............................................................................................................

iFAX Overview.....................................................................................................................................64

Preparations........................................................................................................................................64

System Requirements for the Machine............................................................................................64

Installation Procedure..........................................................................................................................64

Installation Overview........................................................................................................................64

Enabling the E-mail Ports and Setting TCP/IP.............................................................. ... ... ................65

Configuring the E-mail Environment....................................................................................................66

Testing iFAX........................................................................................................................................70

Send from the Device to another iFAX-capable Machine................................................................70

Server Fax.......................... ... ... .... ...................................... .... ... ... ... .... ...................................................70

Server Fax Overview................................. ... ... ... .... ... ... .......................................................................70

Installation Checklist............................................................................................................................71

Configure a Fax Filing Location (Repository)......................................................................................72

....................64

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Configure a Fax Filing Repository using FTP..................................................................................72

Installation Checklist........................................................................................................................72

Enter the Fax Repository Details via Internet Services ............................................................73

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ......73

Configure the Fax Server.................................................................................................................73

Test Faxing through the Server....................................................................................................73

Configure a Fax Filing Repository using SMB ................................................................................74

Installation Checklist........................................................................................................................74

Enter the Fax Repository Details via Internet Services .............................................................74

Configure General Settings .........................................................................................................75

Configure the Fax Server.................................................................................................................75

Test Faxing through the Server....................................................................................................75

Configure a Fax Filing Repository using SMTP...............................................................................75

Installation Checklist........................................................................................................................75

Enter the Fax Repository Details via Internet Services ............................................................76

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ......76

Test Faxing through the Server....................................................................................................76

Features that can be set in support of Server Fax..............................................................................77

Address Book Setup........................................................................................................................77

Group Send .....................................................................................................................................77

Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) .............................77

Color Mode, Resolution, File Format, and File Name...................... ... ... ..........................................78

Fax..........................................................................................................................................................78

Fax Overview FP.................................................................................................................................78

Checking and Setting Critical Fax Parameters................................................ ... ... .... ... ... ... ... .... ... ...78

Before You Start Fax ...... ....................................... ... ... ... .... ... ... ... .... ... ... .............................................78

Before starting the setup:.................................................................................................................78

Communications modes: ................................................................................................................79

Connecting the phone line:............. .... ... ... ... ... .... ... ... ... .... ... ... ... .... ... ... .............................................79

Local Terminal Information Settings ...................................................................................................79

Address Book Setup ...........................................................................................................................80

Group Send Setup ..............................................................................................................................81

Comments ................................... .................................................................... ...................................81

Create a Mailbox ................................................................................................................................82

File Destination / Output Destination ................. ....................................... ..........................................83

Fax Settings (including Fax Defaults and Fax Control) .. .... ... ... ... .... ......................................... .... ......83

Common Settings: Audio Tones and Reports. ................................................................................83

Fax Mode Settings (including Fax Defaults and Fax Control) .........................................................84

To Configure Fax to Mailbox............................................................................................................86

LAN Fax (PCL Drivers) .......................................................................................................................87

Initial Setup......................................................................................................................................87

Adding a Recipient to a Fax Phonebook .........................................................................................87

Sending the Fax...............................................................................................................................87

LAN Fax (PostScript Drivers)..............................................................................................................88

Initial Setup......................................................................................................................................88

Adding a Recipient to a Fax Phonebook .........................................................................................88

Sending the Fax...............................................................................................................................88

Stopping the Fax (when necessary)................................................................................................88

Scan to PC (FTP/SMB) .. ... .......................................... ... ... .... ... ... .......................................... ................89

Overview .............................................................................................................................................89

Requirements for FTP .....................................................................................................................89

Requirements for SMB ....................................................................................................................89

Installation Procedure..........................................................................................................................90

Enabling Ports and Setting TCP/IP.....................................................................................................90

Receiving Computer Configuration .....................................................................................................92

Using with FTP ................................................................................................................................92

Using with SMB..............................................................................................................................92

Adding the Receiving Computer’s Address to the Address Book .................... ... ... ... .... ... ...................92

Using the Scan to PC (FTP/SMB) Feature....................................... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ...93

Setup and Use of Job Flow Sheets with Mailboxes ..........................................................................94

Overview .............................................................................................................................................94

Features supported for Job Flow.....................................................................................................94

Enabling Ports and Setting TCP/IP.....................................................................................................95

Configuring the SNMP Port.................................................................................................................96

Creating Job Flow Sheets...................................................................................................................97

Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing).................................98

Manually linking a Job Flow Sheet to documents in a Mailbox..................................................... ... ...99

Testing Job Flow Sheet operation (for automatic processing)............................... ... .... ... ... ... ... .... ... ...99

Scan to PC Desktop .. .......................................... .... .......................................... ... ..............................100

Overview ...........................................................................................................................................100

Preparations......................................................................................................................................100

Software Installation Procedure ........................................................................................................100

Configure Image Retriever 5.2 on Networked Workstations .............................................................100

Testing Scan to PC Operation...........................................................................................................100

Network Scanning (using templates) ...............................................................................................101

Overview ...........................................................................................................................................101

SMARTsend scanning services.....................................................................................................101

Scan to PC Desktop .................... ... .... ... ... ... ... .... ... .......................................... ... ...........................101

Additional Notes........................................ ... ... ... .... ... ... ... ....................................... ... .... ....................101

Network Scanning User Authentication.............................................. ... ... .... ... ... ... .... ... ... ... ... .... ... .101

Multifunction Device Authentication...............................................................................................101

Template Considerations when using SMARTsend.............................. ... .... ... ... ...........................101

Use of a Validation Server.............................................................................................................102

Installation Checklist..........................................................................................................................102

Configure a Scan Filing Location ......................................................................................................102

Configure a Scan Filing Repository using FTP .............................................................................103

Installation Checklist......................................................................................................................103

Enter the Scan Repository Details via Internet Services...............................................................103

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ....103

Configure a Scan Filing Repository using SMB ............................................................................104

Installation Checklist......................................................................................................................104

Enter the Scan Repository Details via Internet Services...............................................................104

Configure General Settings................................................... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ....104

Configure Scan to HTTP ...............................................................................................................105

To configure the Scan Repository Details using CentreWare Internet Services: ..........................105

Setting up a Remote Template Pool Repository (optional) ...........................................................106

Configuring the Default Template with Internet Services ..................................................................107

Setting up a Remote Template Pool Repository (optional)...............................................................108

Testing Network Scanning (using templates)....................................................................................109

Web Service (if available)........................... ... ... ... .... ...................................... .... ... ... ... .... ... .................109

Enable the WebDAV port (for name space management)................................................................109

Security – Authentication ..................................................................................................................110

Overview ...........................................................................................................................................110

Users Controlled by Authentication ...............................................................................................110

Authentication Configuration and related Types............................................................................110

Services Managed by User ID Authentication.................................. ... .......................................... ... .111

When Local Machine Access is enabled.......................................................................................111

When Network Access is enabled.................................................................................................111

When Remote Access is enabled..................................................................................................111

Effects of Authentication on Job Flow Sheets and Mailboxes...........................................................112

Configuring Local machine authentication ........................................................................................112

Preparations: .................................................................................................................................112

At Your Workstation:...................................................................................................................112

Configuring Remote Authentication...................................................................................................113

Preparations: .................................................................................................................................113

Configure Remote Authentication for Kerberos (Windows 2000) .................................................114

At your Workstation: ................. ... ....................................... ... ... .... ... ... ... ... .... ... ... ...........................114

Configure Remote Authentication for Kerberos (Solaris)...............................................................114

At Your Workstation:. ...................................... .... ... ... ... .... ... ... ... .... ... ..............................................114

Configure Remote Authentication for SMB .... .... ...........................................................................115

At Your Workstation:. ...................................... .... ... ... ... .... ... ... ... .... ... ..............................................115

Configure Remote Authentication for LDAP .................................................................................116

LDAP User Mappings....................................................................................................................116

LDAP Authentication .....................................................................................................................117

LDAP Group Access......................................................................................................................117

Custom Filters................................................................................................................................117

Configuring Network Authentication (by a Remote Accounting server) ............................................117

Enable Network Authentication......................................................................................................117

Configure communications between the Accounting server and the device .................................118

Enable the Accounting option in workstation print drivers............................... ... ... .... ....................118

Configuring Xerox Secure Access (Authentication) ..........................................................................119

Secure Access and Accounting.....................................................................................................119

Information Checklist.....................................................................................................................119

Configuring Xerox Secure Access to work with Remote Authentication ...................... ... ... ... .... ... .120

Configure Remote Authentication for Kerberos (Windows 2000) .................................................121

Configure Remote Authentication for Kerberos (Solaris)...............................................................121

Configure Remote Authentication for SMB .... .... ...........................................................................122

Configure Remote Authentication for LDAP..................................................................................122

Enable Specific Xerox Secure Access Settings.............................................................................123

Using Secure Access.....................................................................................................................124

Configure Color Copy Access for LDAP Group.............................................................................124

LDAP Authentication .....................................................................................................................126

LDAP Group Access......................................................................................................................126

Authentication Configuration.................................. ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .... ....................126

Authentication System ...............................................................................................................127

To Enable Print Color Access Control ..........................................................................................128

802.1X Authentication.......................................................................................................................128

Information Checklist.....................................................................................................................128

Configure 802.1X with Internet Services .......................................................................................128

Security – Encryption ........................................................................................................................129

Encryption Service Overview ............................................................................................................129

Types of Encryption Services Available.........................................................................................129

Configuration of HTTPS (SSL/TLS) Communication Encryption ......................................................130

Installation Overview......................................................................................................................130

Configuring certificates with CentreWare Internet Services .........................................................131

Configuration on a Computer ........................................................................................................132

Configuration of E-mail Encryption/Digital Signature ............................. ... ... .... ... ... ... .... ....................132

Installation Overview......................................................................................................................132

Configuring S/MIME certificates with CentreWare Internet Services.............................................132

Configuration on a Computer.........................................................................................................134

Configuration of Scan File Signatures (PDF/XPS Documents).........................................................135

Installation Overview......................................................................................................................135

Configuring Scan File certificates with CentreWare Internet Services ..........................................135

Configuration on a Computer.........................................................................................................136

IP Sec . ... ... .... ... ... ... ....................................... ... ... .... ... ....................................... ... ... ... ........................136

To enable IP Sec: .................................................... ... .... ... ... ... ....................................... ..............137

Scheduled Image Overwrite............................. ... .... ... ... ... .... ... .......................................... ... ... ...........137

Security – Secure Watermark............................................................................................................138

To configure Secure Watermark: ................................ ................................. .................................139

Security – Secure Print.......................................................................................................................139

Xerox Standard Accounting ..............................................................................................................141

Overview ...........................................................................................................................................141

Installation Checklist......................................................................................................................141

Enable Xerox Standard Accounting (from Internet Services)............................................................142

Create a Group Account....................................................................................................................142

Create a User Account and Set Usage Limits...................................................................................142

Maximum Usage Limits and Resetting Individual Usage Limits........................................................143

To Reset User Limits (if necessary)...............................................................................................143

Using XSA at the machine ................................................................................................................143

Resetting Usage Data........................................ .... ... ... ... .... ... ... ... ....................................... ..............144

Print a Usage Report .... .......................................... ... .......................................... ... ...........................144

Enable XSA in your Print Drivers ......................................................................................................144

Backing Up XSA data and settings and Cloning to another device...................................................144

Check that the device you want to clone settings to supports XSA ..............................................145

To clone a machine .......................................................................................................................145

To Restore Settings or Clone Settings to another Machine ..........................................................146

Audit Log .......................................... ... .... ... ... ... ....................................... ... ... .... ... ... ... ........................147

Overview ...........................................................................................................................................147

Accessing the Audit Log feature........................................................................................................147

Annotation (Bates Stamping) ............................................................................................................147

Overview ...........................................................................................................................................147

Configuring Bates Stamp Settings ....................................................................................................148

Configuring a precise Bates Stamp location (if available).................................................................148

Media Card Reader ............................................................................................................................149

Overview ...........................................................................................................................................149

Media Card Reader Hardware ............... ... ... ... ... .... ... ... ... .... ... ... .......................................... ... ... ........149

Supported Media and File Formats...................................................................................................149

Supported Media ................... ... ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ....................149

Supported File Formats.................................................................................................................149

Important Notes and Restrictions......................................................................................................150

Inserting and Ejecting Media.............................................................................................................150

Selecting and Printing Text Files.......................................................................................................150

Media Print Text Tab ................ ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ... .................151

Index Print................................. ... ... ....................................... ... .... ... ... ... ... .....................................151

Advanced Settings.........................................................................................................................151

Selecting and Printing Photo Files .............................................................................................

Media Print Photos Tab...................................................... ... ... .......................................... ...........151

Index Print ...................................... .... ... ....................................... ... ... ... ... .... ... ..............................152

Advanced Settings.........................................................................................................................152

Problem Solving................................................................................................................................152

USB Printing ............................... ... ... ... .... ... ... ... ....................................... ... ... .... ... ... ... ........................153

Overview ...........................................................................................................................................153

USB Printing Hardware.....................................................................................................................153

Supported Media and File Formats...................................................................................................153

Supported File Formats.................................................................................................................153

Important Notes and Restrictions......................................................................................................154

Selecting and Printing Text Files.......................................................................................................154

To Select and Print Text Files:.................................. ... .... ... ... ... .... ... ... ... ........................................154

Media Print Text Tab ................ ... ... .... ... ....................................... ... ... ... ... .... ... ... ... .... ... .................154

Advanced Settings Tab..................................................................................................................155

Selecting and Printing Photo Files ....................................................................................................155

To Select and Print Photo Files:......................................................... ... ... .... ... ... ... .... ... ... ... ... ........155

Media Print Photos Tab...................................................... ... ... .......................................... ...........155

Advanced Settings Tab..................................................................................................................155

.......151

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Thumbnail Preview ............................................................................................................................156

To view a thumbnail preview and print a document.......................................................................156

Hard Disk Data Encryption ................................................................................................................157

Encryption Key For Confidential Data ...............................................................................................157

Internet Services ....................................................................................................................................158

Enable Internet Services (HTTP) ......................................................................................................158

To access Internet Services Settings at the Device..........................................................................158

Internet Services (HTTP) Enablement ..............................................................................................159

Internet Services Port Number ......................................................................................................159

Exiting the Internet Services Selection Menu................................................................................159

Exiting the Port Settings Menu and returning to the Tools tab screen...........................................159

Overview ................................. ....................................................................... .....................................160

Status Tab............................................................................................................................................160

Jobs Tab ............................................................................................................................................161

Print Tab ......... ... ... ... ....................................... ... ... .... ... ... ... ....................................... ...........................161

Scan Tab..............................................................................................................................................161

Properties Tab ...................................................................................................................................162

Descriptions of the folders and hot links in the Directory Tree..........................................................162

General Setup folder.................................... ... .... ... .......................................... ... ...........................162

Connectivity folder.........................................................................................................................163

Physical Connections subfolder....................................................................................................164

Services Folder ............................................................................... ... ... ... .... ... ... ... .... ... .................165

Accounting folder...........................................................................................................................165

Security folder ...............................................................................................................................166

Support Tab .. ...................................... .... ... ... ... ... .... ... ... ... .... ...................................... ........................167

Additional Details of some Properties Tab features........................................................................167

Setting TIFF (and other PDL) Processing Properties ..................................................................167

Setting PDL Emulations .................. ... .... ... ... .......................................... ... ... .... ... ..............................167

Banner Sheet Printing.......................................................................................................................168

Set the Ethernet Speed ....................................................................................................................168

Configure TCP/IP Settings ...............................................................................................................169

TCP/IP Configuration Selection List .............................................................................................170

Configure LPD ..................................................................................................................................171

Configure SNMP ..............................................................................................................................171

SNMP Community Name properties that can be configured.........................................................171

Configuring SNMP Community Names with Internet Services..........................................................172

Configure Microsoft Networking (also known as SMB) .....................................................................172

Configure IPP ...................................................................................................................................173

Modify the HTTP (Internet Services) Settings ..................................................................................173

Configure WSD (Web Services on Devices).....................................................................................174

Configure Port 9100 (Raw Printing) ..................................................................................................175

IP Filtering (IP Address Restriction)..................................................................................................175

Configure EtherTalk (AppleTalk) ......................................................................................................176

E-mail, SMTP, and POP3 Settings....................................................................................................176

Bonjour (if available for selection).....................................................................................................177

Troubleshooting ...............................................................................................................

General Troubleshooting Procedure ................................................................................................178

TCP/IP Troubleshooting ...................................................................................................................180

Check Physical Media and Network Interface Cards ........................................................................180

Print a Configuration Report at the Device and perform these tasks:...............................................180

At the workstation, perform these tasks: ...........................................................................................181

NetBIOS over IP Troubleshooting ...................................................................................................182

Check Physical Media and Network Interface Cards ........................................................................182

Print a Configuration Report at the Device and perform these tasks:...............................................182

At the DNS or WINS Server ..............................................................................................................183

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.....................178

At the workstation, perform these tasks: ...........................................................................................183

IPP Troubleshooting .........................................................................................................................185

Check Physical Media and Network Interface Cards ........................................................................185

Print a Configuration Report at the Device and perform these tasks:...............................................185

At the Windows 2000 workstation, perform these tasks:...................................................................186

EtherTalk Troubleshooting ..............................................................................................................187

Check Physical Media and Network Interface Cards ........................................................................187

Print a Configuration Report at the Device and perform these tasks:...............................................187

At the Macintosh workstation ............................................................................................................187

Scanning to Hard Drive Troubleshooting .......................................................................................188

Before you start.................................................................................................................................188

Check Physical Media and Network Interface Cards ........................................................................188

Print a Configuration Report at the Device and perform these tasks:...............................................188

At the Device .................................................. .... ... ... ... .... ... ....................................... ... .................188

At the Workstation ................ ...................................... .... ... ... ... .... ... ... ... ... .....................................189

Network Connectivity

All Services

Machine Status

Installation Steps

Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite

end of the cable to the RJ-45 socket at the rear of the Device.

Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you

would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), touch Enter, press the Machine Status button, and touch the Tools tab. Touch Common Service Settings, touch Screen/Button Settings, select Service Screen Default, touch Change Settings, make your selection and touch Save. Touch Close until the Tools tab is displayed. Wait for the Auto Clear service to log you out.

Step 3. Refer to the Configuration Report topic in this guide and print a Configuration Report using the instructions supplied.

Step 4. Referring to the Configuration Report, determine if the appropriate ports and protocols are enabled for your Network environment.

To support communicating with the Device's Internet Service s, a ser ies o f inter nal Web Pag es that ena ble remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the case, go to the NOS Selection section of this guide, locate the TCP/IP Protocol Configuration topic, and follow the instructions supplied.

Some Network Environment settings can only be configured through use of Internet Services. Also,

nearly all of the services, ports, and protocols that can be configured at the Device can be configured with Internet Services running on a networked workstation. If Internet Services is shown as

"disabled" on the Configuration Report, refer to the Enable Internet Services (HTTP) topic in this guide. If you will be using SNMP Management software with this device, refer to the SNMP Configuration topic

and follow the instructions supplied. If you will be using the Parallel Port and wish to view or change its configuration, refer to the Parallel Port

Configuration topic and follow the instructions supplied. Step 5. Go to the NOS Selection section of this guide, then select your Network Operating System for

Device installation instructions specific to your network environment. If you will be installing the Device in a Client/Server environment, make sure to have your Server's Operating System Manual available to refer to when required.

Step 6. Go to the Print Drivers section of this guide for the instructions required to set up individual desktop workstations to communicate with the Device.

Step 7. If you have purchased optional features for your Device, such as Scanning to the Device's Hard Drive, go to the Options section of this guide for configuration instructions.

Note: For comprehensive information on the use of In ternet Ser vice s as a br owser- base d, workstation tool for configuring your Device, go to the Internet Services section of this guide and click on relevant topics from the menu list.

Xerox Unicode 3.0 for SAP Font Kit

A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit’s instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative.

Configuration Report

To print a Configuration Report, with the Device switched ON, perform the following steps:

1. Press the Machine Status button.

2. Press the Print Reports button.

3. Press the Copy Reports button.

4. Press the Configuration Report button.

5. Press the large, green, Start button, located to the immediate right of the Control Panel’s numeric keypad.

6. The printing process will be graphically displayed on the touch screen. Upon receipt of the Configuration Report, note that the multi-page print is fo rmatted into two colum ns with horizontal ruled lines indicating four distinct data display areas on the print.

• The first area displays System Settings.

• The second area displays Copy Service Settings.

• The third area displays Print Service Settings.

• The fourth area displays Communication Settings.

Ethernet Speed Setting

The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

To Change the Network Speed

Go to your Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Protocol Settings.

8. When the Protocol Settings menu displays, press the selection line labeled Ethernet Rated Speed.

9. Press the Change Settings button.

10. On the Ethernet Rated Speed screen note which one of the buttons is highlighted as the current setting for Ethernet speed. The available settings are Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). The default setting is Auto.

11. To change settings, press your setting of choice, then press the Save button.

12. To exit the Ethernet Setting screen, without making any changes, press the Cancel button.

13. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close button.

14. Wait several seconds and the Auto Clear service should log you out.

Note that if you changed any settings in the Protocol Settings menu, the Device will automatically reboot to register and enable your new settings.

Enable Internet Services (HTTP)

Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation.

Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

For further details on the many functions provided by the Internet Services Web Pages, refer to the Internet Services section of this guide.

To access Internet Services Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the down arrow key to view additional selections.

9. Press the Internet Services (HTTP) selection line.

10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

11. When the Internet Services (HTTP) menu displays, note that you have two settings available for selection. The Port Settings menu selections are Port Status and Internet Services Port Number. After pressing the selection line, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Internet Services (HTTP) Enablement

1. Press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Internet Services Port Number

1. Press the selection line labeled Internet Services Port Number.

2. Press the Change Settings button.

3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of

80).

4. To change settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Exiting the Internet Services Selection Menu

To exit the Internet Services Selection Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

6. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the r ectangular Close button in the upper right corner of the Port Settings menu screen.

7. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Proxy Server Settings

To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here.

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Select Proxy Server Settings in the list of hot links.

4. Place a checkmark in the Use Proxy Server checkbox.

5. From the Proxy Setup drop-down menu, select either Same Proxy for All Protocols, or Different Proxy for each Protocol, depending upon your Proxy Server setup.

6. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning like the local address exception list in a typical web browser, these addresses will be permitted to bypass the Proxy Server.

7. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection section of this guide.

8. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different port number. If you are using a different port number, enter it in the available box.

9. Check the Authentication box if client authentication is required for the Proxy Server.

10. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.

11. Enter the Password for access to the proxy server. Up to 32 characters can be entered.

12. Click Apply.

13. Enter the System Administrator user ID and password when prompted and click OK.

Parallel Port Configuration

To view or change the settings of the Device's parallel port, perform the following steps:

Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port.

To access Parallel Port Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. Press the line labeled Parallel on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the Parallel Port selections menu displays, note that you have a choice of setting selections by numbered horizontal lines, with the current status of each setting shown. The up and down arrow keys provide access to additional selections and return you to the current selections display. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing a horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (Parallel Port Enablement)

1. On the Parallel Port selections menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Print Mode

1. On the Parallel Port selections menu, press the selection line labeled Print Mode.

2. Press the Change Settings button.

3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting for Parallel Print Mode. This setting informs the Controller of the Page Description Language (PDL) being used by your print jobs. The available settings are Auto (default), PostScript, HP-GL/2, PCL, and TIFF. Auto enables the Controller to automatically detect and select the appropriate PDL.

4. To change settings, press your selection of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

PJL (Printer Job Language) Setting

1. On the Parallel Port selections menu, press the selection line labeled PJL.

2. Press the Change Settings button.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language. This is the setting that enables the Controller's job processing parameters to be modified by HP PJL. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Auto Eject time (Parallel Port Timeout)

1. On the Parallel Port selections menu, press the selection line labeled Auto Eject Time.

2. Press the Change Settings button.

3. On the settings screen, note the current display in seconds for the Parallel Port Timeout. This is the length of time that the Controller will wait for an end of job command before printing the current job. Up and down selection arrows are provided for modification of the timeou t value in the increments shown.

4. To change settings, use the up or down selection ar row, th en click t he Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Bi-Directional Communications

1. Select the down arrow on the screen to see this setting.

2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications.

3. Press the Change Settings button.

4. On the settings screen, note which of the two buttons is highlighted as the current setting for BiDirectional Communications. The available settings are Enabled or Disabled. To support high speed, bi-directional parallel communications, select the Enabled setting.

5. To change settings, press your setting of choice, then click the Save button on the touch screen.

6. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Input to Prime

1. Select the down arrow on the screen to see this selection.

2. On the Parallel Port selections menu, press the selection line labeled Input Prime.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel Input to Prime. The available settings are Enabled or Disabled. In support of bi-directional communications, input to prime enables or disables the communication of a control signal over the parallel port (which is client (workstation) dependent). When in doubt, select the Enabled setting.

4. To change settings, press the setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Exiting the Parallel Port Selections Menu

To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the r ectangular Close button in the upper right corner of the Ports Menu screen.

2. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

USB Configuration

The file folder on the Properties page of Internet Services (the device’s internal web pages) contains a folder, labeled Physical Connections.

To access this folder, enter the IP address of the device in the Address line of your browser and press Enter. Click on the Properties tab, then click on the Physical Connections folder.

The Physical Connections folder contains Ethernet, Parallel Port (if available), and USB (if available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed.

Click on the USB hot link to view or change the Auto Eject Time, which is the length of time the Contro ller will wait for an end of job command before processing the job. Refer to the On-Line Help for assistance in configuring the Adobe Communication Protocol (if available).

SNMP Configuration

SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the de vice, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events. Examples of such events might be notifications from the device that it is low on toner, or low on paper.

To view or change the Device's SNMP setting, perform the following steps:

To access SNMP Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Port Settings.

8. When the Port Settings menu displays, press the SNMP selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the SNMP selection menu displays, note that you have only one selection available on a single, numbered horizontal line, with the current status of this setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (SNMP Enablement)

1. On the SNMP selection menu, press the selection line labeled Port Status.

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement. The available settings are Enabled or Disabled. For SNMP to function, it must be set to Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Exiting the SNMP Selection Menu

To exit the SNMP selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Tools tab screen

6. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

7. Wait several seconds and the Auto Clear service should log you out.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring SNMP Community Names with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in th e Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder.

4. Select SNMP Configuration in the directory tree, and check the Enable box for the version desired.

5. Click the Edit Properties button and supply the User Name (default of 11111) and Password (default of x-admin), if prompted.

6. Enter a name for the Community Name (Read-Only). This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device.

7. Enter a name for the Community Name (Read-Write). This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device.

Caution: If you change the GET and/or SET Community Names, you must also change the names in all network applications that are communicating by SNMP with this Device.

8. Enter a name for the Community Name (Trap Notification). This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP.

9. Optionally enter the System Administrator's name for packet identification purposes.

10. Select a trap and click Edit in the Trap Notification Settings section.

11. Select your transport method (IPX or UDP) and fill in the trap destination information for your selected method.

12. Select the event(s) that you wish to report on by checking the applicable box(es).

13. Click Apply to accept the changes, or Undo to return the settings to their previous values.

Note: Changes to settings will not be applied until you restart the Device.

Changing the Administrator Password

There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password (login ID) that controls access through the Device's Control Panel. The second password is an alphanumeric password (pass code) that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).

To Change the Numeric Password on the Device's Control Panel

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press the Authentication/Security Settings.

7. Press System Administrator Settings.

8. Press System Administrator Login ID.

9. On the Login ID screen, select the On button.

Note: If you select the Off button, you cannot access the password setting or password changing functions.

10. Press the keyboard button, an d use the displayed keyb oard to enter in a new n umeric Login ID ranging from 1 to 32 characters in length.

11. Press the Save button.

12. Press Next, then press the keyboard button.

13. Use the displayed keyboard to enter in your new numeric Login ID a second time and press Save again.

14. Press Save on the Login ID screen to save the new Login ID.

15. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in the upper right corner of the screen.

16. Wait several seconds and the Auto Clear service should log you out.

To Change the Alphanumeric Password used by Internet Services

1. Press the Log In / Out button on the Device’s Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Authentication/Security Settings.

7. Press System Administrator Settings.

8. Press System Administrator Passcode.

9. Press the keyboard button, and use the displayed keyb oar d to ente r in a new alphan ume ric passwor d ranging from 4 to 12 characters in length.

10. Press the Save button.

11. Press the keyboard button, and use the displayed keyboard to enter in your new password a second time and press Save again.

12. Press Save on the Password screen to save the new pa ssw or d.

13. If necessary, to exit the System Administrator Settings screen, press the rectangular Close button in the upper right corner of the screen.

14. Wait several seconds and the Auto Clear service should log you out.

Setting the Auto Clear Timer

For security purposes, the Auto Clear service will automatically log the System Administrator out of the machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer.

To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps.

1. Press the Log In / Out button on the Device’s Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press System Settings tab.

7. Press Common Service Settings.

8. Press Machine Clock/Timers.

9. Press Auto Clear, then Change Settings.

10. Use the displayed control to set the timer duration in a range of 30 to 240 seconds.

11. Press the Save button.

12. Press Close to return to the Tools tab screen.

13. Wait several seconds and the Auto Clear service should log you out.

Add or Remove All Services Screen Buttons

To Add or Remove All Services Screen Buttons:

1. Press the [Log In / Out] button to enter System Administration Mode.

2. Type the administrator password (11111 or current password).

3. Touch [Enter]

4. Press the [Machine Status] button on the Con tr o l Pa ne l.

5. Touch the [Tools] tab.

6. Touch [System Settings].

7. In the Group column, touch [Common Service Settings].

8. Touch [Screen / Button Settings].

9. On the Screen / Button Settings screen, in the Items column, touch [All Services].

10. Touch [Change Settings].

11. To add a service screen button: a. Touch a [Not Assigned] service button. b. Touch the service to be added as a screen button. c. Touch [Save].

The screen refreshes and returns to the All Services screen.

d. Touch [Save] again.

The screen refreshes and returns to the Screen / Button Settings screen.

12. To remove a service screen button: a. Touch the service that you want to remove (for instance, Internet Fax). b. Touch [Not Assigned]. c. Touch [Save].

The screen refreshes and returns to the All Services screen.

d. Touch [Save] again.

The screen refreshes and returns to the Screen / Button Settings screen.

13. Touch [Close].

14. Touch [Log In/Out] button.

15. Touch [Logout].

Rearrange Icons

You can also use this feature to rearrange the icons. The service listed as #1 will be at the top left of the All Services screen, #2 will be to the right of it, and so on.

Smart eSolutions (Meter Assistant and Supplies Assistant)

Select this feature in Internet Services to access and set up automatic billing meter reading and automatic machine supplies reporting. Note that this feature may currently be available only in the U.S.A.

Note: Additional Smart eSolutions information and procedures may be found on xerox.com. Look there to ensure that you have the most complete and up to date information available.

Information Checklist Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to regi st er

for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922. TCP/IP and HTTP protocols must be enabled on the device so that the device web browser can be

accessed (for Device Direct registration, described in this procedure). To use the optional Smart eSolutions Windows Client or CentreWare Web, you will need to enable SNMP

as stated in this guide. For full information on these applications, visit www.xerox.com/smartesolutions. At Your Workstation

1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location fie ld and press Enter.

2. Click the Properties tab.

3. Click the symbol to the left of General Setup.

4. Click the symbol to the left of Smart eSolutions.

5. Click Registration.

6. Click Enable Proxy Server. Note: If your network does not require a Proxy Server, you can skip to step 13 below. You will, however, need to have DNS settings enabled (see TCP/IP Protocol Configuration in this guide).

7. Place a check mark in the Use Proxy Server box.

8. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning like the local address exception list in a typical web browser, these addresses will be permitted to bypass the Proxy Server.

9. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection section of this guide.

10. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different port number.

11. Click Apply and supply the administrator User Name and Pa ssword, if prompted. The default is 11111 and x-admin.

12. If necessary to see the list of Registration hot links again, click your browser Back button.

13. Click Register with Xerox Communication Server to register this device with the Xerox Communication Server (Edge Host), which enables the automatic billing meter reading service. After registration, the device will poll the Edge Host routinely, and send meter readings only in response to requests from the Edge Host.

14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communication Server polling time. Make sure to check the server communication Enabled box.

15. Click Apply and supply the administrator User Name and Password, if prompted.

16. If necessary, use your browser Back button again, then click on Setup E-mail Notification to send billing meter (or supplies data) read notifications to the locally designated Administrator.

17. Enter the e-mail address of the designated Administrator in the box(es) supplied.

18. Place a check mark in the boxes associated with the type of notifications you wish to have e-mailed.

19. Click Apply and supply the administrator User Name and Password, if prompted. T he default is 11111 and x-admin.

20. Click on the Meter Assistant or Supplies Assistant links at any time to see the status of your communications.

Machine Software Upgrades

To upgrade, you must first obtain the upgrade software and then install it.

Prepare for the upgrade

It is important to obtain the correct upgrade file for your machine. Determine the software version you are currently running, as follows:

1. Open your web browser and enter http:// an d the TCP/IP address of the machine in the Address or Location field, then press [Enter].

2. Click the [Properties] tab.

3. Click the [General Setup] folder.

4. Click [Configuration].

5. Scroll down to the Software section to see your System Software version. Write down the version number. Note whether whether the Controller ROM is listed as Controller ROM or Controller + PS ROM. This will determine which file to download from Xerox.com.

6. Download the software file: a. Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine

from the www.xerox.com web site, or from your Xerox Customer Support Representative.

b. Download the upgrade file to a local or network drive.

You will be able to delete the file after the upgrade procedure.

c. Extract the .bin file from the .zip archive.

At your workstation

1. Verify that the machine is up and running, and is not in PowerSaver mode.

2. Open your web browser and enter the TCP/IP address of the ma chine in th e Address or Lo cation field, then press [Enter].

3. Click the [Properties] tab.

4. Click the [Services] folder.

5. Click the [Machine Software] folder.

6. In the [Machine Software] folder: a. Click [Upgrades]. Click or verify the Enabled check box, then click [Apply]. b. Click [Manual Upgrade]. Click [Browse] and move through your file system to the new software.

Click [Install Software] to install the software.

Note: The Manual Upgrade link provides the ability to upgrade software manually, after enabling through the Upgrades link.

NOS Selection

TCP/IP Protocol Configuration

To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps:

To access the TCP/IP Protocol Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press Enter on the touch screen.

4. Press the Machine Status button on the Control Panel.

5. Press the Tools tab.

6. Press Connectivity & Network Setup.

7. Press Protocol Settings.

8. When the Protocol Settings menu displays, note that with the exception of selection one (Ethernet Rated Speed), the remaining selections are specific to TCP/IP address settings. Choose your setting of interest by pressing the numbered, horizontal selection line on the touch screen. Note that the current status of each setting is shown on the applicable line. After pressing a selection line, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Ethernet Setting (Ethernet Rated Speed)

9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed.

10. Press the Change Settings button.

11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed. The available settings are Auto (10 / 100 Mbps), 100 Mbps (Half or Full Duplex), and 10 Mbps (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

12. To change settings, press your setting of choice, then press the Save button.

13. To exit the screen, without making any changes, press the Cancel button.

TCP/IP – IP Mode

14. Press the selection line labeled TCP/IP – Mode.

15. Press Change Settings.

16. Select the IP Mode best suited to your network en vir on men t. Note tha t you r choice s inc l ud e IPv4 Mode, IPv6 Mode, and Dual Stack. The device supports IPv6 addressing with an automatically-built Link Local Address for broadcasting to routers that can supply the network layer configuration parameters.

17. For traditional networks (using an address space of xxx.xxx.xxx.xxx), select IPv4 and press Save.

18. Note that the machine may reboot.

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