Xerox WORKCENTRE 7235, WORKCENTRE 7228, WORKCENTRE 7245 User Manual [el]

Quick Use Guide

WorkCentre 7228/7235/7245

701P44883

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server

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cally described

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holders. The data saved in the hard disk of the m achine may be lost if there is any problem in

the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modiﬁed in whole or part, without the written consent of the publisher.(2) Parts of t his manual are subject to change without prior notice.(3) We welcome any comments on ambiguit ies, er r or s , omissions, or missing pages.(4) Never attempt any procedure on the machine that is not speciﬁ in this manual. Unauthorised operation can cause faults or accidents.

equipment. An export of this product is strictly controlled in accordance with Laws concerning

Foreign Exchange and Foreign Trade of Japan and/or the export control regulat ions of the United States.

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the conﬁguration of the machine, some User Interface screens may vary.

Table of Contents

Control Panel

Paper Settings

Booklet Creation

Secure Print

Simple LAN Faxing

Using Thumbnail Preview

Printing a configuration report

Auditron Setup 19

Banner Sheets

Billing Meters

Replacing the Toner Cartridges

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Quick Use Guide

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Control Panel

Copy

General Settings

Output Color

Auto Detect

Color Black

Reduce / Enlarge

100%

More...

Touch Screen

The touch screen allows you to select all the available programing features. It

Paper Supply

Auto Paper

More...

Adjustment

Plain Paper Plain Paper Plain Paper

Plain Paper

also displays fault clearance procedures and general machine information.

NOTE: If a feature butt on is unavailable (greyed out), select the button to display information on how to make the button available.

Output Format

2 Sided Copying

1 1 Sided

1 2 Sided

Rotate Side 2

2 Sided 2 Sided

Job Assemb lyImage Quality Layout

Copy Output

Collate d 1 Staple 2 Staples

Folding... Hole Punch &

More...

Services button

Displays the job features on the touch screen.

Job Status

Displays job progress information on the touch screen.

Machine Status

Displays the current status of the machine on the touch screen.

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Quick Use Guide

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Control Panel

job.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Clear

Deletes numeric values or the last digit entered.

# (Hash)

Indicates the dialling character or designates a group dial number.

Start

Starts the job.

Stop

Temporarily stops the current job. Follow the message to cancel or resume your

Interrupt

10.

Temporarily stops the current copy job to allow a priority job to be run.

Clear All

11.

If pressed once, resets the default sett i ngs and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings.

Language

12.

Changes text to an alternative language (when available).

13.

Provides password protected access to the Setup Tools used to adjust the defaults of the machine.

Power Saver

14.

Indicates whether the machine is in power saver mode. Also cancels the current power saver mode setting.

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Quick Use Guide

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Paper Settings

will appear on the touch screen.

Follow the procedure below to accurately specify the Paper Type and Paper Size:

CAUTION: It is very important to identify the actual Paper Type and Paper Size settings for any media loaded into the paper trays. Failure to accurately specify the actual Paper Type and Paper Size may result in damage to the Fuser Assembly.

Whenever media is loaded into a tray, the Tray Settings screen

Touch the Change Settings button.

Select the appropriate paper type from the list shown on the touch screen.

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Tray 1

Paper Type Paper Size

Heavyweight

Plain Paper

Divider Stock

Transparency Stock

Quick Use Guide

Variabl e

Auto Size Detec t

Auto Paper

Output Color

Color

Black

Cancel

Change Settings

Cancel Save

Confirm

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Paper Settings

Select the appropriate paper size from the list shown on the touch screen.

Touch the Save button.

Tray 1

Touch the Save button.

Touch the Confirm button.

Tray 1

Cancel Save

Cancel

Change Settings

Confirm

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Quick Use Guide

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Booklet Creation

At your workstation, select the

HelpOKCancel

Defaults

application you are using.

NOTE: This example illustrates the use of a PCL Print Driver.

Click on the Properties button.

Click on the Paper/Output tab.

Click on the Paper Select button.

Print option for the

Job Type:

Normal

Paper Summary

Reduce

Click on the Paper Size pull-down field, then select the

Watermark/FormsPaper/Output Image Options Layout Detailed Settings Fax

Settings

Paper Select

Save Edit...

2 Sided Copy

Stapling No Staples

Staples

Output Location None

Output Sheets: None

Output Colour Quantity: Auto

Collate d

appropriate paper size.

Click on the OK button.

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Booklet Creation

Image Shift Presets

HelpOKCancel

Defaults

Image Rotation

None

Defaults

HelpOKCancel

Click on the Layout tab.

Click on the Booklet/Poster/Mixed Sized Originals button.

Image Orientation Portrait

Multiple Up Both pages

Fit to New Paper Size 11"" x 17"""

Click on the Booklet Creation option.

Watermark/FormsPaper/Output Image Options Layout Detailed Settings Fax

Booklet/Poster/Mixed Sized Originals

10.

11.

12.

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Off P oster

Booklet Creation

If required, click on the OK button to resolve any conflicts.

Click on the OK button to close the Booklet Creation window. Click on the OK button to close the Properties window.

Enter the quantity you want to print, then click on the OK button.

Quick Use Guide

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Secure Print

At your workstation, select the

HelpOKCancel

Defaults

application you are using.

NOTE: This example illustrates the use of a PCL Print Driver.

Click on the Properties button.

Click on the Paper/Output tab.

Click on the Job Type field.

Click on the Secure Print option.

Print option for the

Job Type:

Normal Normal

Secure Print

Sample Job Delay Start Mailbox Number: Fax

Reduce

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Watermark/FormsPaper/Output Image Options Layout Detailed Settings Fax

Paper Select

Save Edit...

Quick Use Guide

2 Sided Copy

Stapling No Staples

Staples

Output Location None

Output Sheets: None

Output Colour Quantity: Auto

Collate d

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Secure Print

HelpOKCancel

Defaults

Help

Cancel

Click the Setup button.

Job Type:

Secure Print

Paper Summary

Reduce

Enter your User ID and 1-12 digit password into the

Watermark/FormsPaper/Output Image Options Layout Detailed Settings Fax

Setup

Paper Select

Save Edit...

2 Sided Copy

Stapling No Staples

Staples

Output Location None

Output Sheets: None

Output Colour Quantity: Auto

Collate d

appropriate fields, then click the OK button.

Secure Print

User ID:

Password

Enter your 1-12 digit pas sword.

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Click on the OK button.

Enter the quantity you want to print, then click on the OK button.

Quick Use Guide

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Secure Print

At the machine, touch the

9. panel.

Copy

Image Quality Layout

General Settings

Output Color

Paper Supply

Auto Paper

Auto Detect

Auto Paper

Color

Black

Reduce / Enlarge

100%

More...

10.

Touch the Stored Documents tab.

Current and Pending Jobs

All Completed Jobs

Job Status button on the control

Output Format

2 Sided Copying

1 1 Sided 1 2 Sided

Rotate Side 2

2 Sided 2 Sided

Job Assemb ly

Copy Output

Collate d 1 Staple

2 Staples

Folding... Hole Punch &

More...

Delayed PrintSecure Print

Public Mailbox

Adjustment

Plain Paper Plain Paper Plain Paper

Plain Paper

Stored Documm ents

Sample Set

11.

Touch the Secure Print button.

12.

Select a UserID.

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Quick Use Guide

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Secure Print

13.

Touch the Document List button.

14.

Enter your 1-12 digit password.

15.

Touch the Confirm button.

16.

Select your document and touch Print.

Refresh

Document List

17.

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Refresh

List

Thumbnail

Select All

Delete

Document Detai ls

Job Flow Settings

Touch the Print and Delete button or the Print and Save button.

Your document will be delivered to the output tray.

Quick Use Guide

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Simple LAN Faxing

HelpOKCancel

Defaults

Open the Print Driver

Select Fax as Job Type

Job Type:

Normal Normal

Secure Print

Sample Job Delay Start Mailbox Number: Fax

Reduce

Enter the Recipient Details

Resolution

Transmission Report

Normal Fine

Superfine (400dpi) Superfine (600dpi)

Print Reports Errors only None

Send Header

Paper Select

Save Edit...

Image

Watermark/FormsPaper/Output Image Options Layout Detailed Settings Fax

Stapling No Staples

Output Location None

Output Sheets: None

Output Colour Quantity: Auto

Watermark/FormsPaper/Output

Lay Detailed Settings Fax

2 Sided Copy

Staples

Collate d

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Address Book

Quick Use Guide

Defaults

HelpOK Cancel

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Simple LAN Faxing

Set the Fax Options

Watermark/FormsPaper/Output Image Layo Detailed Settings Fax

Address Book

Defaults

Cancel

HelpOK

Set the Header Option

Send the Fax

Resolution

Normal Fine

Superfine (400dpi) Superfine (600dpi)

Transmission Report

Print Reports Errors only None

Send Header

When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If you wish to make any changes, select Edit. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted.

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Quick Use Guide

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Using Thumbnail Preview

Thumbnail Preview is an optional feature and may not be

available on your machine. Contact your system administrator to set up this feature on your machine.

1. Select the Send from Mailbox icon.

2. Select the Mailbox Name.

Mailbox Name

3. Select the Document Name.

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Refresh

List

Thumbnail

Quick Use Guide

Select All

Delete

Document Detai ls

Job Flow Settings

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Using Thumbnail Preview

6. Select the Paper Supply, Output, and 2 Sided Printing

4. Select Thumbnail.

List

5. Select Print.

Options

7. Select Print

Thumbnail

Refresh

Select All

Delete

Document Detai ls

Job Flow Settings

Print Mode Settings

Paper Supply 2 Sided Copy

Output Options

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Quick Use Guide

Document

Details

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Printing a configuration report

To print a configuration report select the Machine Status button.

Copy

General Settings

Output Color

Auto Detect

Color

Black

Reduce / Enlarge

100%

More...

Image Quality Layout

Paper Supply

Auto Paper

More...

Adjustment

Plain Paper Plain Paper Plain Paper

Plain Paper

Output Format

2 Sided Copying

1 1 Sided 1 2 Sided

Rotate Side 2

2 Sided 2 Sided

Job Assemb ly

Copy Output

Collate d 1 Staple

2 Staples

Folding... Hole Punch &

More...

Select the Print Report/List button on the Billing

Meter/Print Report tab.

Machine Status

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Billing Meters

Print Report / List

Billing Meter/ Print Report

Supplies Faults

Quick Use Guide

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Printing a configuration report

A message will confirm that the report is being printed and the

Print Mode Settings

Select the Print Mode Settings button, then touch the Settings List-Common Items button.

Settings List-Common Item s

Press the Start button.

Copy

General Settings

Output Color

Auto Detect

Color

Black

Reduce / Enlarge

100%

More...

Image Quality Layout

Paper Supply

Auto Paper

Plain Paper Plain Paper Plain Paper

More...

Adjustment

Plain Paper

Output Format

2 Sided Copying

1 1 Sided 1 2 Sided

Rotate Side 2

2 Sided 2 Sided

Job Assemb ly

Copy Output

Collate d 1 Staple 2 Staples

Folding...

Hole Punch & More...

5. report will be delivered to the output tray.

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Quick Use Guide

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Auditron Setup

All user accounts must have the following defined:

To setup Auditron you must first create user accounts and then enable Auditron. Users will then be required to enter the password setup with their account to perform certain machine functions. You can create up to 1000 accounts.

• Password

• Account Name

• Colour Access

• Account Limit Once accounts are defined and created, enable the desired

accounts to begin Auditron usage. Account names and passwords must be unique from other account names and passwords.

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Quick Use Guide

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Auditron Setup

Access button and enter the appropriate user account

Auditron administration feature is enabled or not, and

whether to request an authentication operation.

After logging in and selecting the System Settings screen,

You can enable Auditron Mode for copy, scan, or both. When Auditron Mode is enabled, the user must select the

password to start using the machine. Set whether the

select Login Setup/Auditron Mode

Create/Check User Accounts

User Details Setup

Password Entry from Contr ol Panel

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Reset User Accounts

Quick Use Guide

System Administrator

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Auditron Setup

Save

Cancel

Select any item to set. The following options can be selected:

• Off: To operate the machine requires no user login setup/Auditron administration.

• Local Machine Access:The Auditron administration is carried out using the authenticated users already registered on the machine.

• Network Access: Auditron administration is carried out using user information managed by the remote accounting service. User information is registered by the remote accounting service.

Off

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Local Machine Access

Remote Access

Quick Use Guide

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Auditron Setup

Save

Cancel

Auditron Mode: Select Auditron Mode. For the services for which you want

to enable the administration feature, select On. Copy Service: Administration relating to copy operations. Scan Service: Administration relating to scanner operations. Print Service: Administration relating to the printer

operations.

Off

Auditron Mode Mailbox Access

Copy Service

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Local Machine Access

Remote Access

Print Service

Scan Service

Fax Service

Quick Use Guide

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Banner Sheets

Keyboard

System Administrat or Login ID

System Settings

Press the Log In/Out button on the control panel.

Enter the correct UserID, then touch the Confirm button.

Copy

Image

General Settings

Quality

Paper Supply

Output Color

Auto Paper

Auto Detect

Auto Paper

Color Black

Reduce / Enlarge

100%

More...

System Adminis trator Login ID

Plain Paper Plain Paper Plain Paper

Plain Paper

Layout Adjustment

2 Sided Copying

Output Format

1 1 Sided

1 2 Sided

2 Sided 2 Sided

Rotate Side 2

Job Assembly

Copy Output

Collated 1 Staple

2 Staples

Folding... Hole Punch &

More...

ConfirmCancel

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Touch the System Settings button.

Touch the Print Mode Settings button.

Common Settings

Print Mode Settings

Copy Mode Settings

Scan Mode Settings

Quick Use Guide

Network Settings

Fax Mode Settings

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Banner Sheets

Touch the Other Settings button.

Use the scroll arrows to locate the Banner Sheet button. Touch the Banner Sheet button.

Other Settings

Banner Sheet Off

Touch the Change Settings button.

Choose the appropriate banner sheet option, then touch the

Cancel

Change Settings

Save button.

Banner Sheet

Off

Start Sheet

Cancel Save

10.

Touch the Close button repeatedly to exit the System Settings screens.

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End Sheet

Start Sheet and End Sheet

Quick Use Guide

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Billing Meters

The Billing Meters screen provides access to machine usage and billing information. The meters vary depending on your machine configuration and setup.

To access the Billing Meters:

1. Select the Machine Status button.

Copy

General Settings

Output Color

Reduce / Enlarge

Auto Detect

Color Black

100%

More...

Image

Layout Adjustment

Quality

Paper Supply

Auto Paper

Plain Paper

More...

2 Sided Copying

Output Format

1 1 Sided 1 2 Sided

2 Sided 2 Sided

Rotate Side 2

Job Assembly

Copy Output

Collated 1 Staple

2 Staples

Folding... Hole Punch &

More...

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Quick Use Guide

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Billing Meters

2. Ensure that the Billing Meter/Print Report tab is visible and select the Billing Meter button.

Machine Status

Billing Meters

Print Report / List

Billing Meter/ Print Report

Supplies Faults

3. The Billing Meters are displayed.

Billing Meters

Serial Number

Total Colour Impressions

Total Black and White Impressions

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All Impressions

Quick Use Guide

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Replacing the Toner Cartridges

2. Turn the toner cartridge counter clockwise to the unlocked

This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge. The machine will tell you when you will need to order a new cartridge and when to install it. Follow the disposal instructions for the old cartridge when you receive with the new cartridge.

1. Open the Front Door.

position.

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Quick Use Guide

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Replacing the Toner Cartridges

3. Remove the toner cartridge by pulling it straight out. Be careful to not get toner on clothing.

4. Dispose the toner cartridge as normal office waste or recycle the cartridge.

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Quick Use Guide

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Replacing the Toner Cartridges

5. Remove the new toner cartridge from its packaging.

6. Shake the new toner cartridge several times in an up and down twisting motion to redistribute the toner.

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Quick Use Guide

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