Xerox WorkCentre 7228, WorkCentre 7235, WorkCentre 7245 System Administrator’s Guide

System Administrator’s Guide

WorkCentre

7228/7235/7245

Copyrights and Trademarks

Microsoft® is a registered trademark of Microsoft Corporation. Windows NT®, Windows® 95, Windows® 98, Windows® Me, Windows® 2000, and Windows® XP are

registered trademarks of Microsoft Corporation. Active Directory® is a registered trademark of Microsoft Corporation. Internet Explorer is a copyright protected program of Microsoft Corporation. Novell® and NetWare® are registered trademarks of Novell, Inc. Netscape® is a registered trademark of Netscape Communications Corporation. Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated. TIFF is a copyright of Adobe Systems Incorporated. AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc. PCL® and HP-GL® are registered trademarks of Hewlett-Packard Corporation. WinZip® is a registered trademark of Nico Mak Computing, Incorporated. Digi is a trademark of Digi International. ACITS LP R Pr in t ing f o r W indows 95 is a cop yri g ht o f the U niv e r s ity of Texas at Aus t i n. VTAM® is a registered trademark of IBM Corporation. IPDS is a trademark of IBM Corporation. Solaris and Java are trademarks of Sun® Microsystems. Linux® is a registered trademark of Linus Torvalds. Red Hat® is a registered trademark of Redhat, Inc. Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation.

FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation. ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search, OmniPage and

True Page are registered trademarks or trademarks of ScanSoft, Inc. DocuWorks™ is a trademark of Fuji Xerox.

Table of Cont ents

Network Connectivity................. ................................................................................. ........................10

Installati on S t eps A1 ..... ...... ........ ......... ..... ......... ..... ......... ..... ........ ...... ........ ...... ........ ...... ........ .....10

Settings List A6.. ......... ..... ......... ........ ..... ......... ..... ......... ..... ......... ..... ......... ..... ........ ...... ........ ........12

Ethernet Speed Setting A2 ....... ........ ...... ........ ..... ......... ..... ......... ........ ..... ......... ..... ......... ..... ........13

To Change the Network Speed...... . .................. ......................... ................. ......................... ...........13

Go to your Device ................. ....................................... .. ....................................... ... ...................13

Enable Internet Services (HTTP) A9......... ...... ... ..... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ..... ... .....14

To access Internet Services Settings at the Device.................. .......................................... .............14

Internet Services (HTTP) Enablement................ .............................................................................15

Internet Services Port Number................ ..... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... .....15

Exiting the Internet Services Selection Menu.. ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ...... ..15

Exiting the Port Settings Menu and returning to the Device's Main Menu . ... ...... ... ..... ... ..... ...... ... ..15

Proxy Server Settings..... ... ..... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ................16

Parallel Port Configuration A7.... ...... ... ..... ...... ... ..... ... ..... ... ...... ... ..... ... ..... ...... ... ..... ... ...... .. ...... ... ..17

To access Parallel Port Settings at the Device............................................................. ...................17

Port Status (Parallel Port Enablement)............ ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... .....18

Print Mode ......................................................................................................................................18

PJL (Printer Job Language)Setting ............ .. . .. .. .. .. .. . .. ... . .. .. .. . ... .. . ... .. . .. .. .. .. .. . .. ... . .. ... . . ... .. . ... .. . .. ... . ....19

Auto Eject time (Parallel Port Timeout)............................................................................................19

Bi-Directional Communications.......................................................................................................20

Input to Prime..............................................................................................................................20

Exiting the Parallel Port Selections Menu......................... ............................................................21

Exiting the Port Settings Menu and returning to the Device's Main Menu . ... ...... ... ..... ... ..... ...... ... ..21

SNMP Configuration A8.............. ...... ........ ...... ........ ........ ...... ........ ...... ........ ...... ........ ...... ........ .....22

To access SNMP Settings at the Device................. ... .....................................................................22

Port Status (SNMP Enablement).... ... ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ..... ...23

Exiting the SNMP Selection Menu...............................................................................................23

Exiting the Port Settings Menu and returning to the Device's Main Menu . ... ...... ... ..... ... ..... ...... ... ..23

Configuring SNMP Community Names with Internet Services.........................................................24

Changing the Administrator Password A10 .......... ........ ...... ........ ...... ........ ...... ........ ...... ........ .....25

To Change the Numeric Password on the Device's Control Panel.... . . ......... ................................. ...25

To Change the Alphanumeric Password used by Internet Services .......... .......................................26

NOS Selection......................................................................................................................................27

TCP/IP Protoc ol Confi gur ati on B1...............................................................................................27

To access the TCP/IP Protocol Settings at the Device ................... .. ...............................................27

Ethernet Setting (Ethernet Speed)...............................................................................................28

Get IP Address (TCP/IP Addressing Method) ......... . . .................................. . . ...............................28

IP Address................. .................................................................................................................29

Subnet Mask...............................................................................................................................29

Gateway Address . ........ ...... ........ ...... ........ ...... ........ ...... ........ ...... ........ ...... ........ ........ ...... ..... ........29

IP Filter (IP Address Restriction)....... ...........................................................................................30

Exiting the Protocol Settings Menu and returning to the Device's Main Menu....... . ......... ..............31

TCP/IP LPD Enablement B13............ ... ..... ... ...... ..... ... ..... ... ...... ... ..... ... ...... .. ...... ..... ... ...... ... ..... ... ..32

To access LPD Settings at the Device ....................... ...................... ...............................................32

Port Status (LPD Enablement)............. ... ........................................................................................33

LPD Port Number........................................................................................................................33

Exiting the LPD Selections Menu .......................................... .......................................................33

Exiting the Port Settings Menu and returning to the Device's Main Menu . ... ...... ... ..... ... ..... ...... ... ..33

TCP/IP Dynami c Addres si ng B15................ ................................................................................34

TCP/IP Configuration Selection List.............................................................................................35

Configure Port 9100 (Raw Printing) B8............. ..........................................................................37

Microsoft (NetBEUI) Networks B5............... ... ..... ... ...... .. ...... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ... .....38

Before You Start.............................................................................................................................38

Enabling the SMB Setting at the Device, if required....... ......... .....................................................38

Configuring Workgroup Name or Device Name with Internet Services.........................................40

Microsoft (NetBIOS over IP) Networks B6...................................................................................41

Before You Start.............................................................................................................................41

Enabling the SMB Setting at the Device, if required....... ......... .....................................................41

Viewing or Configuring the SMB Host Name with Internet Services..............................................43

DNS/WINS NetBIOS Name Resolution..... ...................................................................................44

To Set Up a Workstation to Print Directly to the Device.... .. ...... ... ..... ...... ... ..... ... ..... ... ...... .. ...... .....44

To Set Up an NT Server to Queue Jobs to the Device.............................................................. ...45

Novell NetWare 4.x, 5. x (NDS) Networks B3 ............................................................ ...................46

Enable the NetWare Port at the Device ... . . ... . .. .. . ... . . .. . ... . .. .. . .. .. . ... . .. .. . .. . .. .. . ... . . ... . .. .. . .. .. . ... . .. . . ... . .. .. . ..46

Set Up Printer Objects on the Server .......................................................... ... .................................48

Configure NetWare Settings using Internet Services.......................................................................49

Novell N et W ar e 3.1x (Binde ry) Netwo r ks B4...............................................................................51

Enable the NetWare Port at the Device ... . . ... . .. .. . ... . . .. . ... . .. .. . .. .. . ... . .. .. . .. . .. .. . ... . . ... . .. .. . .. .. . ... . .. . . ... . .. .. . ..51

Set Up a Print Server, Queue, and Name on the Primary Server.....................................................53

Configure NetWare Settings using Internet Services.......................................................................54

IPP Configura t i on B14 .................................................................................................................55

To access IPP Settings at the Device.............. ...................... ..........................................................55

Port Status (IPP Enablement)......... .. .. .. .. .. . .. ... . .. ... . . ... .. . ... .. . .. ... . .. ... . . ... .. . ... .. . .. ... . .. ... . . ... .. . ... .. . .. ........56

IPP – Added Port Number.... . ........................................................... . . ......... ................. . . .................56

Exiting the IPP Selection Menu...................................................... .................................................56

Exiting the Port Settings Menu and returning to the Device's Main Menu ... ......................................57

Configuring IPP Settings with Internet Services................ ...............................................................57

EtherTalk (AppleTalk) Configuration B7.. ...................................................................................58

To access EtherTalk Settings at the Device............ ... .....................................................................58

Port Status (EtherTalk Enablement)....... .. . ... . .. ... . .. .. .. . ... .. . ... .. . .. .. .. .. .. . .. ... . .. ... . . ... .. . ... .. . .. .. .. .. .. . .. ... . ....59

Exiting the EtherTalk Selection Menu ..............................................................................................59

Exiting the Port Settings Menu and returning to the Device's Main Menu ... ......................................59

Configuring EtherTalk Settings with Internet Services ...................... ...............................................60

Print Drivers............................. ............................................................................................................61

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing D1 ... ....................................................61

Windows 2000 Server\Professional & XP Professional Print Driver Installation..................... . . .........61

Windows NT4 Workstation/Server Print Driver Installation...............................................................63

Windows 95/98/Me Workstation Print Driver Installation........ .......................................... ................65

NetBEUI Peer to Peer Printing D6 ....... ..... ... ...... .. ...... ..... ... ...... ... ..... ... ..... ... ...... ... ..... ... ...... ..... ... ..68

Windows 95/98/Me and NT4 Workstation Print Driver Installation....................................... .............68

NetBIOS over IP Peer to Peer Printing D7...... ... ..... ... ..... ... ...... ... ..... ... ...... ..... ... ..... ... ...... .. ...... ... ..70

Windows 95/98/Me Workstation Print Driver Installation........ .......................................... ................70

Windows NT4 Workstation/Server Print Driver Installation...............................................................73

NetBIOS over IP Client/Server Printing D4................ ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..76

Windows 95/98/Me Workstation Print Driver Installation........ .......................................... ................76

Windows NT4 Workstation Print Driver Installation........ ............................................................. .....78

Windows 2000 & XP Professional Workstation Print Driver Installation...... . .......................... . . .........80

IPP Printing (Windows 2000 & XP) D13.......................................................................................82

EtherTalk (AppleTalk) Peer to Peer Printing D8............. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... .....85

Before You Start.............................................................................................................................85

Installation Instructions for 8.x / 9.x.............. ...................................................................................85

Installation Instructions for 10.x (OS X)...........................................................................................86

NetWare 3.12 and 4.x/5.x (Bindery) Printing D16......... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ..... ... ...... ..87

Windows 95/98/Me/NT4 Workstation Print Driver Installation ......................... ... ...... ..... ... ...... .. ...... ..87

Windows 2000 and XP Professional Workstation Print Driver Installation ........................................89

NetWare 4.xx (NDS) Printing D17............. ............................................................. ......................91

Windows 95/98/Me/NT4 Workstation Print Driver Installation ......................... ... ...... ..... ... ...... .. ...... ..91

Windows 2000 and XP Professional Workstation Print Driver Installation ........................................93

Common UNIX Printing System (CUPS)....... ...................................................................................95

Overview.............. ........................................................................................................................ ..95

Before You Start.............. ...... ... ..... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... .............95

Installing CUPS on the UNIX workstation.................................................. ......................................96

Installing the Xerox PPD on the workstation ... ... ..........................................................................96

Adding the Xerox printer..............................................................................................................97

Printing with CUPS.. ....................................................................................................................97

Options......................................................... .. ....................................... ... .................... ........................98

Enabling Options with Software Keys..... ........................................................................................98

Scanning to Mailbox . ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ...... .. ...... ... ..... ... ...... .. ...... ... .............99

Scan to Mailbox Overview......................... ...... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ........99

Before You Start E1........... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... .. ...... ... ..... ... ...... .. ...... ...... .. ...... ... ..99

Print a Settings List to verify that Salutation is enabled................. ...............................................99

To enable Salutation from Internet Services ......................... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...100

To enable Salutation from the Device's Control Panel................................................................101

Setting Up Mailboxes E13............. .......................................... ..................................................102

Scanning to Mailboxes E14.................... ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ......104

To scan to a Mailbox, perform these steps:.......................................................... ......................104

Retrieving Images from Mailboxes E15.... .................................................................................105

Installing and Using the Network Scanner Utility2 E16............... ... ..........................................106

Before Installing the Network Scanner Utility2..... . ........................ . ........................ . .......................106

Installing the Network Scanner Utility............................................................................................106

Uninstalling the Network Scanner Utility........................................................................................106

Importing Scanned Data from the Mailbox to an Image-Editing Application.............. ......................107

Importing Scanned Data from the Mailbox using Mailbox Viewer2.... ...... ... ..... ... ...... ..... ... ..... ... ......108

Changing Network Utility or Mailbox Viewer Settings................................................. ....................108

E-mail ........................................................................................................................................ ......109

E-mail Overview...........................................................................................................................109

Preparations.................................................................................................................................110

Registering an E-mail account..................... ..............................................................................111

Configuring E-mail Environment .... ............................................................................................111

E-mail Installation Procedure............... .........................................................................................112

Installation Overview................ ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ...........112

Enabling the E-mail Ports and Setting TCP/IP..... . .......................................... . . .............................113

Configuring E-mail Environment....................................................................................................115

Internet Fax (iFAX) ....... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ..... ... ...... ... ...........121

iFAX Overview............... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ..... .........121

Preparations.................................................................................................................................121

System Requirements for the Machine........... ...........................................................................121

Additional Requirements for iFax to Mailbox..............................................................................121

Installation Procedure...................................................................................................................122

Installation Overview................ ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ...........122

Enabling the E-mail Ports and Setting TCP/IP..... . .......................................... . . .............................123

Configuring the E-mail Environment ..... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ...... .. ...... ...125

iFax to Remote Mailbox FP........... ...........................................................................131

Send from the Device to another iFAX-capable Machine for printing..........................................132

Fax .......... ........................................................................................................................................133

Fax Overview FP....... ...............................................................................................................133

Checking and Setting Critical Fax Parameters...........................................................................133

Before You Start Fax FP1.........................................................................................................133

Before starting the setup: .................... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ...... ... ..... ... ..... ... ......133

Communications modes:....... ... ..... ...... ... ..... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...133

Connecting the phone line:. . . .................................................. ...................................................133

Local Terminal Information Settings FP2...................................................................................134

Address Book Setup FP3.............. ... ..... ... ...... ... ..... ... ...... ..... ... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ...135

Group Send Setup FP5 ......................... ..... ... ..... ... ...... .. ...... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ......137

Comments

Fax and Mailboxes........................................................................................................................139

Create a Mailbox FP9...............................................................................................................139

File Destination / Output Destination FP11..... ...........................................................................141

Fax to Remote Mailbox FP.................................................................................... ...142

Fax Settings (including Fax Defaults and Fax Control) FP13.....................................................143

Common Settings: Audio Tones and Reports. ...... . ................. ......................... ......................... .143

Fax Mode Settings (including Fax Defaults and Fax Control)...... . . ... . .. ... . .. .. . .. ... . .. .. . .. ... . .. .. . .. ... . ..145

LAN Fax (PCL Drivers only) FP15 .............................................................................................148

Initial Setup.......... .....................................................................................................................148

Adding a Recipient to a Fax Phonebook.................................................. . . ................................148

Sending the Fax ... .....................................................................................................................148

Scan to PC (FTP/SMB) ......... ...... ... ..... ... ..... ...... ... ..... ... ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ... ... ..... ...149

Overview.............. ........................................................................................................................149

Requirements for FTP................... ... .........................................................................................149

Requirements for SMB................................................................................................ ..............149

Installation Procedure...................................................................................................................150

Enabling Ports and Setting TCP/IP ......................... . . .......................... . . .......................... . . ............151

Receiving Computer Configuration............ ... ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ...154

Adding the Receiving Computer’s Address to the Address Book. ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...155

Using the Scan to PC (FTP/SMB) Feature............ ........................................................................156

Setup and Use of Job Flow Sheets with Mailboxes......................... .............................................157

Overview.............. ........................................................................................................................157

Features supported for Job Flow........ . ... . . ... .. . ... .. . .. .. .. .. .. . .. ... . .. .. .. . ... . .. ... . . ... .. . ... . .. .. .. . ... .. . .. ... . .. .. .157

Enabling Ports and Setting TCP/IP ......................... . . .......................... . . .......................... . . ............158

Configuring the SNMP Port........................................... ............................................................. ...160

Creating Job Flow Sheets.. .......................... . . .................................. . . .......................... . . ...............161

Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing)......... ....................162

Manually linking a Job Flow Sheet to documents in a Mailbox.......... ... ...... .. ...... ... ..... ... ...... .. ...... ...164

Testing Job Flow Sheet operation (for automatic processing)........................................................164

Scan to PC Desktop................ ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ...... .. ...... ... ..... ... ...... .. .........165

Overview.............. ........................................................................................................................165

Preparations.................................................................................................................................166

Software Installation Procedure ...................... ... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ...... .. ...... ... ..... ... ...166

Configure Image Retriever 5.2 on Networked Workstations... ...... ... ..... ... ..... ...... ... ..... ... ...... .. ...... ...166

Testing Scan to PC Operation...................... .............................................................................. ...166

Network Scanning (using templates) ...... ......................................................................................167

Overview.............. ........................................................................................................................167

Additional Notes ....................... ... ..... ... ...... .. ...... ... ..... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... .................168

Installation Checklist.................................................................................... ..................... ............169

Configure a Scan Filing Location...... .................................. . . .......................... . . .......................... ...170

Configure a Scan Filing Repository using FTP..... . . ....................................................................171

Configure a Scan Filing Repository using SMB.... . . .................................. . . ................................173

Configuring Templates with Internet Services................................................................................175

Setting up a Remote Template Pool Repository (optional)..... .. ................. ......................... ............176

Testing Network Scanning (using templates).............. ... ..... ... ...... ..... ... ...... ... ..... ... ..... ... ...... ..... ... ...177

Web Service (if available)...............................................................................................................178

Security – Authentication (by Auditron Administration)...... ...... ........ ...... ........ ...... ........ ..... .........179

Overview.............. ........................................................................................................................179

Users Controlled by Authentication...... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ..... ... ...... ... ..... ... ...... .. ......179

Authentication (Auditron) Modes................................................................................................179

Services Managed by User ID Authentication................ ... .............................................................180

When Local Machine Access is enabled ... . .. .. . ... . . ... .. . ... . . ... . .. .. . ... .. . .. .. . ... . . ... .. . ... . .. .. . .. ... . .. .. . .. .. . ...180

When Network Access is enabled...................... .. ...... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ..... ... ......180

When Remote Access is enabled..................... ......................... ......................... .......................180

Effects of Authentication on Job Flow Sheets and Mailboxes ....... . .................................. . . ............181

FP7 ........................................................................................................................138

Configuring Local machine authentication............... . . ....................................................................182

Configuring Remote authentication ...............................................................................................183

Configure Authentication for Kerberos (Windows 2000).............. ..... ... ..... ... ...... ... ..... ... ...... ..... ...184

Configure Authentication for Kerberos (Solaris).............. ...... ... ..... ... ...... ... ..... ... ..... ... ...... ..... ... ...185

Configure Authentication for SMB........ ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ..... ... ......186

Configure Authentication for LDAP.................... ..... ... ..... ... ...... ... ..... ... ..... ...... ... ..... ... ...... ... ..... ...187

Configuring Network authentication................. . . ................. . . ........................................... . . ............188

Security – SSL/TLS Encryption..................................... ................................................................189

Encryption Service Overview........................................................................................................189

Types of Encryption Services Available ....... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ......189

Configuration of HTTP Communication Encryption........................................................................191

Installation Overview................ ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ...........191

Configuring certificates with CentreWare Internet Services........................................................192

Configuration on a Computer........................................................ .............................................194

Configuration of E-mail Encryption/Digital Signature.............. ........................................................195

Installation Overview................ ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ...........195

Configuring S/MIME certificates with CentreWare Internet Services............... ............................196

Configuration on a Computer........................................................ .............................................198

Configuration of Scan File Signatures (PDF/DocuWorks Documents).............................. ..............199

Installation Overview................ ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ... ..... ... ..... ...... ... ...........199

Configuring Scan File certificates with CentreWare Internet Services.........................................200

Configuration on a Computer........................................................ .............................................202

Security – Hard Disk Overwrite ...... ...............................................................................................203

Security – Digital Watermark.................................................................. .......................................204

Security – Secure Print.................................... ..............................................................................205

Xerox Standard Accounting ...... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ..... ... ......207

Overview.............. ........................................................................................................................207

Installation Checklist................... ... ...... .. ...... ...... .. ...... ... ..... ... ..... ... ...... ... ..... ... ..... ...... ... ..... ... ......207

Enable Xerox Standard Accounting (from Internet Services) ................................................ . . .......208

Create a Group Account........... ...................... ..............................................................................209

Create a User Account and Set Usage Limits................... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ......210

Maximum Usage Limits and Resetting Individual Usage Limits................. ......................... ............211

To Reset User Limits (if necessary)..... ......................................... .............................................211

Using XSA at the machine........... ..... ...... ... ..... ... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...212

Resetting Usage Data........ ........................................... . . ................. . . .................................. . ........213

Print a Usage Report .......... . . .......................... . . ................. . . ........................................... . . ............214

Enable XSA in your Print Drivers............. .. . .. ... . .. .. .. . ... . .. ... . . ... .. . ... .. . .. ... . .. .. .. . ... . .. ... . .. .. .. . ... .. . .. ... . .. ...215

Backing Up XSA data and settings and Cloning to another device..... . .................................. . . .......216

To make a Back-up file.................. ...... .. ...... ... ..... ... ...... ... ..... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ......216

To Restore Settings or Clone Settings to another Machine.................... .. ...... ...... .. ...... ... ..... ... ...217

Audit Log........... .............................................................................................................................218

Overview.............. ........................................................................................................................218

Accessing the Audit Log feature................... .................................................................................218

Internet Services................................................................................................................................219

Enable Internet Services (HTTP) C3..........................................................................................219

To access Internet Services Settings at the Device.................. .......................................... ...........219

Internet Services (HTTP) Enablement................ ...........................................................................220

Internet Services Port Number................ ..... ... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ...220

Exiting the Internet Services Selection Menu.. ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ......220

Exiting the Port Settings Menu and returning to the Device's Main Menu . ... ...... ... ..... ... ..... ...... ...220

Overview N1.0...... ... ..... ... ...... ..... ... ...... ... ..... ... ..... ... ...... .. ...... ...... .. ...... ... ..... ... ...... .. ...... ... ..... ... ...221

Status Tab N1.01............ ...................... ....................................................................................222

Jobs Tab N1.1............ .. ...... ... ..... ... ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... .. ...... ..... ... ......223

Print / Scan Tab..............................................................................................................................224

Properties Tab N1.3 .... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ...... .. ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ...225

Descriptions of the individual hot links in the Directory Tree ...................... ... .................................225

Descriptions of the File Folders in the Directory Tree ....................................................................227

Support Tab N1.5 .......... .............................................................................................................228

Additional Details of some Properties Tab features........ .............................................................229

Setting TIFF (and other PDL) Processing Properties N3.2............... ... .......................................229

Setting PDL Emulations N3.3................ ....................................................................................230

Set the Ethernet Speed N5.0........... ... ..... ... ..... ...... ... ..... ... ...... ... ..... ... ..... ... ...... ..... ... ...... .. ...... ...231

Configure NetWare Settings N5.2....... ......................................................................................232

Configure TCP/IP Settings N5.3......................................................... .......................................234

TCP/IP Configuration Selection List...........................................................................................235

Configure LPD N5.6.......................................... ........................................................................237

Configure SNMP N5.4..............................................................................................................238

SNMP Community Name properties that can be configured..... ..................................................238

Configuring SNMP Community Names with Internet Services.......................................................238

Configure SMB N5.5.................................................................................................................239

Configure IPP N5.7............................... ....................................................................................240

Modify the HTTP (Internet Services) Settings N5.8 ...... ..... ... ...... .. ...... ... ..... ...... ... ..... ... ..... ... ......241

Configure Port 9100 (Raw Printing) N5.9................................................... ...............................242

Restricting Device Access N.5.8.2............................................................................................243

Configure EtherTalk (AppleTalk) N5.10.... ... ..............................................................................244

E-mail, SMTP, and POP3 Settings.................... ......................... ......................... ................. .........245

Bonjour...... ...................................................................................................................................246

Troubleshooting ........................................................................................................................ .. ......247

General Troubleshooting Procedure. ...... .. ...... ... ..... ... ...... ..... ... ...... .. ...... ... ..... ... ...... ..... ... ...... .. ......247

TCP/IP Troubl esho oti ng T1..................... ...................... .............................................................249

Check Physical Media and Network Interface Cards.................................... .................................249

Print a Settings List at the Device and perform these tasks:............. .............................................249

At the workstation, perform these tasks:........................................................................................250

NetBEUI Troubleshooting T2.....................................................................................................252

Check Physical Media and Network Interface Cards.................................... .................................252

Print a Settings List at the Device and perform these tasks:............. .............................................252

At the workstation, perform these tasks:........................................................................................253

NetBIOS over I P Troublesh o oti ng T3 .......... ..............................................................................255

Check Physical Media and Network Interface Cards.................................... .................................255

Print a Settings List at the Device and perform these tasks:............. .............................................255

At the DNS or WINS Server...... ............................................................. .......................................256

At the NT Server, if being used to Queue Jobs to the Printer. ... ...... .. ...... ... ..... ... ..... ... ...... ... ..... ... ...256

At the workstation, perform these tasks:........................................................................................257

IPP Troubles h oot ing T4.............................................................................................................259

Check Physical Media and Network Interface Cards.................................... .................................259

Print a Settings List at the Device and perform these tasks:............. .............................................259

At the Windows 2000 workstation, perform these tasks:................ ......................... .......................260

NetWare 3.1x Troubleshooting T5............... ..............................................................................262

Check Physical Media and Network Interface Cards.................................... .................................262

Print a Settings List at the Device and perform these tasks:............. .............................................262

At the Windows workstation, perform these tasks:.........................................................................263

At the Primary Server, perform t hes e tasks: ............ . ....... . . .. . . . ....... . ....... . . .. . . . ....... . . . .. . . ....... . . . .. . . .....265

NetWare 4.x, 5.x (NDS) Troubleshooting T6 .............................................................................269

Check Physical Media and Network Interface Cards.................................... .................................269

Print a Settings List at the Device and perform these tasks:............. .............................................269

At the Windows workstation, perform these tasks:.........................................................................270

At the Server, perform these tasks:...............................................................................................272

EtherTalk Troubleshooting T7 ..................... ..............................................................................274

Check Physical Media and Network Interface Cards.................................... .................................274

Print a Settings List at the Device and perform these tasks:............. .............................................274

At the Macintosh workstation ........................................................................................................275

Scanning to Mai lbox Troubleshoot ing T8........... ... ...................................................................276

Before you start.................................................................... ........................................................276

Check Physical Media and Network Interface Cards.................................... .................................276

Print a Settings List at the Device and perform these tasks:............. .............................................277

At the Device.............................................................................................................................277

At the Workstation.....................................................................................................................278

Network Connectivity

Services

Machine Status

Installation Steps

Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite

end of the cable to the RJ-45 socket at the rear of the Device.

Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you

would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), press System Settings, press System Settings again. Press Common Settings, press Screen/Button Settings, select Features Screen Default, touch Change Settings, make your selection and touch Save. Touch Close repeatedly, until Exit is displayed in the upper right corner of your screen, then touch Exit.

Step 3. Refer to the Settings List topic in this guide and print a Settings List using the instructions supplied.

Step 4. Referring to the Settings List, determine if the appropriate ports and protocols are enabled for your Network environment.

To support communicating with the Device's Internet Services, a series of internal Web Pages that enable remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the case, go to the NOS Sel ec ti on section of this guide, locate the TCP/IP Protocol Configuration topic, and follow the instructions supplied.

Some Network Environment settings can only be configured through use of Internet Services. Also,

nearly all of the services, ports, and protocols that can be configured at the Device can be configured with Internet Services running on a networked workstation. If Internet Services is shown as

"disabled" on the Settings List, refer to the Enable Internet Services (HTTP) topic in this guide. If you will be using SNMP Management software with this device, refer to the SN MP Config ur a t ion topic

and follow the instructions supplied. If you will be using the Parallel Port and wish to view or change its configuration, refer to the Parallel Port

Configuration topic and follow the instructions supplied.

Step 5. Go to the NOS Selection section of this guide, then select your Network Operating System for

Device installation instructions specific to your network environment. If you will be installing the Device in a Client/Server environment, make sure to have your Server's Operating System Manual available to refer to when required.

Step 6. Go to the Print Drivers section of this guide for the instructions required to set up individual desktop workstations to communicate with the Device.

Step 7. If you have purchased optional features for your Device, such as Scan to Mailbox, go to the Options

section of this guide for configuration instructions.

Note: For comprehensive information on the use of Internet Services as a browser-based, workstation tool

for configuring your Device, go to the Internet Services section of this guide and click on relevant topics from the menu list.

Settings List A6

To print a Settings List, with the Device switched ON, perform the following steps:

1. Press the Machine Status but ton.

2. Press the Billing Meter/Print Report Tab.

3. Press the Print Report/List button.

4. Press the Copy Mode Settings butto n.

5. Press the Settings Li st but ton.

6. Press th e la rg e , gr ee n, Start button, located t o the immediate right of the Control Panel’s numeric keypad.

7. The printing process will be graphically displayed on the touch screen. Upon receipt of the Settings List, note that the multi-page print is formatted into two columns with horizontal ruled lines indicating four distinct data display areas on the print. The first area displays System Settings area displays Cop y Mode Set t ings displays Communication Settings

. The third area displays Print Mode Settings. The fourth area

. The second

Ethernet Speed Setting A2

The Device's Ethernet Interface has speed settings of (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

(10 BASE-T/100 BASE-TX),

Auto

100 BASE-TX

To Change the Network Speed

Go t o your Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

4. Press the System Settings button (the right-hand button of the two buttons displayed on the touch screen). Note: If you press the left button by mistake, the Main menu will be displayed and you will have to start over at step one above.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Protocol Setti ngs button.

8. When the Protocol Settings menu displays, press the selection line labeled Ethernet Setting.

9. Press the Change Settings button.

10. On the Ethernet Setting screen note which one of the buttons is highlighted as the current setting for Ethernet speed. The available settings are Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). The default setting is Auto.

11. To change settings, press your setting of choice, then click the Save button.

12. To exit the Ethernet Setting screen, without making any changes, click the Cancel button.

13. To exit the Protocol Settings menu, ret urning to the Device's Main screen, press the rectangular Close button. Next, press the rectangular Close button in the upper right corner of the Network Settings screen. Press the rectangular Close button in the upper right corner of the System Settings screen . Fina l l y, pr es s th e rec t an gu lar Exit button in the upper right corner of the System Settings screen.

14. Note that if you changed any settings in the Protocol Sett ings menu, t he Device will automaticall y reboot to register and enable your new settings.

Enable Internet Services (HTTP) A9

Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation.

Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron Administration) topic in the Options section of this guide, you will have to supply the Administrator

User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

For further details on the many functions provided by the Internet Services Web Pages, refer to the Internet Services section of this guide.

To access Internet Services Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. When the Port Settings menu displays, press the down arrow key to view additional selections.

9. Press the Internet Services (HTTP) selection line.

10. Pres s the Change Settings button in the lower right corner of the Port Settings menu screen.

11. W hen the Internet Services (HTTP) menu displays, note that you have two settings available for selection. The Port Settings menu selections are Port Sta tu s and Internet Services Port Number. After pressing the selection line, to access available settings press the Change Settings button in the lower ri ght c or n er of th e to uch s cr e en .

Internet Services (HTTP) Enablement

1. Press the selection line labeled

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Internet Services Port Number

1. Press the selection line labeled Port Number.

2. Press the

3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of

80).

4. To change settings, press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Exiting the Internet Services Selection Menu

To exit the Inte rnet Serv ice Selection Menu, which returns you to the Port Settings men u, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

Change Settings

Port Status

button.

6. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

7. Press the rectangular Close button in the upper right corner of the Network Settings screen.

8. Press the rectangular

9. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

button in the upper right corner of the System Settings screen.

Proxy Server Settings

To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here.

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press

2. Click the Properties Tab.

3. Select Proxy Server Settings in t he list of hot links.

4. Place a checkmark in the Use Proxy Server checkbox.

5. From the Pr oxy Setup drop-down menu, select either Same Proxy for All Protocols, or Different Proxy for each Protocol, depending upon your Proxy Server setup.

6. In the qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning like the local address exception list in a typical web browser, these addresses will be permitted to bypass the Proxy Server.

7. For the HTTP or HTTPS Server Names, provide a name of up t o 255 characters in length for one or both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection section of this guide.

8. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different port number. If you are using a different port number, enter it in the available box.

9. Check the Authentication box if client authentication is required for the Proxy Server.

Enter

Addresses to Bypass Proxy Server

box, enter in up to 1024 characters of IP addresses, fully

10. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.

11. Enter the Password for access to the proxy server. Up to 32 characters can be entered.

12. Click Apply.

13. Enter the System Administrator us er ID and pass word when prompted and click OK.

Parallel Port Configuration A7

To view or change the settings of the Device's parallel port, perform the following steps:

Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port.

To access Parallel Port Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu display.

8. Press th e li ne la b eled Parallel on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the Parallel Port selections menu displays, note that you have a choice of setting selections by numbered horizontal lines, with the current status of each setting shown. The up and down arrow keys provide access to additional selections and return you to the current selections display. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing a horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (Parallel Port Enablement)

1. On the Parallel Port selections menu, press the selection line labeled

2. Press the Change Settings button.

3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Port Status

Print Mode

1. On the Parallel Port selections menu, press the selection line labeled Print Mode.

2. Press the

3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting for Parallel Print Mode. This setting informs the Controller of the Page Description Language (PDL) being used by your print jobs. The available settings are Auto (default), PostScript, HP-GL/2, PCL, and TIFF. Auto enables the Controller to automatically detect and select the appropriate PDL.

4. To change settings, press your selection of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Change Settings

button.

PJL (Printer Job Language)Setting

1. On the Parallel Port selections menu, press the selection line labeled

2. Press the Change Settings button.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language. This is the setting that enables the Controller's job processing parameters to be modified by HP PJL. The available settings are Enabled or Disabled.

4. To change settings, press your setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

PJL

Auto Eject time (Parallel Port Timeout)

1. On the Parallel Port selections menu, press the selection line labeled Auto Ej ec t Time.

2. Press the Change Settings button.

3. On the settings screen, note the current display in seconds for the Parallel Port Timeout. This is the length of time that the Controller will wait for an end of job command before printing the current job. Up and down selection arrows are provided for modification of the timeout value in the increments shown.

4. To change settings, use the up or down selection arrow, then click the Save button on the t ou c h screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Bi-Directional Communications

1. Select the down arrow on the screen to see this setting.

2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications.

3. Press the Change Settings button.

4. On the settings screen, note which of the two buttons is highlighted as the current setting for BiDirectional Communications. The available settings are Enabled or Disabled. To support high speed, bi-directional parallel communications, select the Enabled setting.

5. To change settings, press your setting of choice, then click the Save button on the touch screen.

6. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Input to Prime

1. Select the down arrow on the screen to see this selection.

2. On the Parallel Port selections menu, press the selection line labeled Input Prime.

3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel Input to Prime. The available settings are Enabled or Disabled. In support of bi-directional communications, input to prime enables or disables the communication of a control signal over the parallel port (which is client (workstation) dependent). When in doubt, select the Enabled setting.

4. To change settings, press the setting of choice, then click the Save button on the touch screen.

5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

Exiting the Parallel Port Selections Menu

To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

1. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Ports Menu screen.

2. Press the rectangular Close button in the upper right corner of the Network Settings screen.

3. Press the rectangular Close button in the upper right corner of the System Settings screen.

4. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

SNMP Configuration A8

SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the device, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events. Examples of such events might be notifications from the device that it is low on toner, or low on paper.

To view or change the Device's SNMP setting, perform the following steps:

To access SNMP Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. When the Port Settings menu displays, press the SNMP selection line.

9. Press the Change Settings butt on in the lower right corner of the Port Settings menu screen.

10. When the SNMP selection menu displays, note that you have only one selection available on a single, numbered horizontal line, with the current status of this setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (SNMP Enablement)

1. On the SNMP selection menu, press the selection line labeled

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement. The available settings are Enabled or Disabled. For SNMP to function, it must be set to Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Exiti ng th e SN M P Sel e c tion Menu

To exit the SNMP selection menu, which returns you to the Port Settings menu, press the rectangular

Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

6. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular button in the upper right corner of the Port Settings menu screen.

7. Press the rectangular Close button in the upper right corner of the Network Settings screen.

8. Press the rectangular Close button in the upper right corner of the System Settings screen.

9. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Port Status

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring SNMP Community Names with Internet Services

10. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

11. Click the Properties Tab.

12. Click the plus symbol (+) to the left of the Protocol Settings file folder.

13. Sel ect SNMP in the directory tree.

14. Enter a name for the Community Name (Read-Only). This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device.

15. Enter a name for the Community Name (Read-Write). This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device.

16.

Caution

all network applications that are communicating by SNMP with this Device.

17. Enter a name for the Community Name (Trap Notification). This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP.

18. Optionally enter the System Administrator's name for packet identification purposes.

19. Click Apply to accept the changes, or Undo to return the settings to their previous values.

Note: Changes to settings will not be applied until you restart the Device.

: If you change the GET and/or SET Community Names, you must also change the names in

Changing the Administrator Password A10

There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password that controls access through the Device's Control Panel. The second password is an alphanumeric password that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).

To Change the Numeric Password on the Device's Control Panel

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Administrator Settings button.

6. Press the System Administrator Login ID butt on.

7. On the Login ID screen, select the On button.

Note: If you select the Off button, you cannot access the password setting or password changing functions.

8. Press the keyboard button, and use the displayed keyboard to enter in a new numeric Login ID ranging from 1 to 32 characters in length.

9. Press the Save button.

10. Press the keyboard button, and use the displayed keyboard to enter in your new numeric Login ID a second time and press Save again.

11. Pres s Save on the Login ID screen to save the new Login ID.

12. To exit the System Administrat or Settings screen, press t he rectangular Close button in the upper right corner of the screen.

13. Pres s the Exit button and the Device’s Main screen should now be displayed.

To Change the Alphanumeric Password used by Internet Services

Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron Administration) topic in the Options section of this guide, you will have to supply the Administrator

User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

1. Press the Log In / Out button on the Device’s Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password."

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Administrator Settings button.

6. Press the System Administrator’s Password button.

7. Press the keyboard button, and use the displayed keyboard to enter in a new alphanumeric password ranging from 4 to 12 characters in length.

8. Press the Save button.

9. Press the keyboard button, and use the displayed keyboard to enter in your new password a second time and press Save again.

10. Pres s Save on the Password screen to save the new password.

11. To exit the System Administrat or Settings screen, press t he rectangular Close button in the upper right corner of the screen.

12. Pres s the Exit button and the Device’s Main screen should now be displayed.

NOS Selection

TCP/I P Protocol C onfiguration B1

To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps:

To access the TCP/IP Protocol Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Protocol Setti ngs button.

8. When the Protocol Settings menu displays, note that with the exception of selection one (Ethernet Speed), the five additional selections provide directions that are specific to TCP/IP address settings. Choose your setting of interest by pressing the numbered, horizontal selection line on the touch screen. Note that the current status of each setting is shown on the applicable line. After pressing a selection line, to access available settings press the Chan ge Settings butt on in the lower right c orner of the touch screen.

Ethernet Setting (Ethernet Speed)

9. On the Protocol Settings menu, press the selection line labeled Ethernet Setting.

10. Pres s the Change Settings button.

11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed. The available settings are Auto ( 10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto.

12. To change settings, press your setting of choice, then press the Save button.

13. To exit t he screen, without making any changes, press the Cancel butt on.

Get IP Address (TCP/IP Addressing Method)

14. On the Protocol Settings menu, press the selection line labeled TCP/IP - Get IP Address.

15. Press the Change Settings button.

16. On the settings screen, note which one of the buttons is highlighted as the current setting for the TCP/IP Addressing method. The available settings are DHCP, BOOTP, RARP, DHCP/Autonet, and Manual. DHCP/Autonet is the factory default setting.

17. To change settings, press your selection of choice, then press the Save button.

18. To exit the screen, without making any changes, press the Cancel button.

IP Address

1. Used for static IP Addressing (with "Manual" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled TCP/IP - IP Address. Note that the IP Address may be viewed, but not changed, with dynamic addressing enabled.

2. Press the Change Settings button.

3. On the settings screen, use the rectangular Next key, together with the numeric keypad of the Control Panel, to enter in the appropriate IP Address.

4. To save settings, press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Subnet Mask

1. Used for static IP Addressing (with "Manual" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled TCP/IP - Subnet Mask. Note that the Subnet Mask may be viewed, but not changed, with dynamic addressing enabled.

2. Press the

Change Settings

button.

3. On the settings screen, use the rectangular Next key, together with the numeric keypad of the Control Panel, to enter in the appropriate Subnet Mask.

4. To save settings, press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Gateway Address

1. Used for static IP Addressing (with "Manual" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled TCP/IP - Gateway Address. Note that the Gateway address may be viewed, but not changed, with dynamic addressing enabled.

2. Press the Change Settings button.

3. On the settings screen, use the rectangular Next key, together with the numeric keypad of the Control Panel, to enter in the appropriate Gateway.

4. To save settings, press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

IP Filter (IP Address Restriction)

1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your own IP address. For full instructions, r efer to the Restricting Device Access topic in the Internet Services section of this guide.

2. In the Protocol Settings menu, press the selection line labeled TCP/IP - IP Filter.

3. Press the Change Settings button.

4. On the settings screen, note which of the two buttons is highlighted as the current setting for IP Address restriction. The available settings are On or Off. Off is the factory default setting.

5. To change settings, press your setting of choice, then press the Save button.

6. To return to the Protocol Settings menu after changing settings, press the Save button.

7. If you prefer to exit the settings screen, without making any changes, press the Cancel button.

Exiting the Protocol Settin gs Me nu and retur ni ng to the Devic e's Mai n Menu

1. To exit the Protocol Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Protocol Settings menu screen.

2. Press the rectangular Close button in the upper right corner of the Network Settings screen.

3. Press the rectangular Close button in the upper right corner of the System Settings button.

4. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Protocol Settings menu, the Device will automatically reboot to register and enable your new settings.

TCP/IP LPD Enablement B13

To support TCP/IP printing through the workstation's LPR port in the case of Windows NT4, 2000, or XP, or through a print utility in the case of Windows 95/98/ME, the LPD (Line Printer Daemon) MUST be enabled at the device.

To view or change the Device's LPD setting, perform the following steps:

To access LPD Settings at the Device

1. Press the rectangular Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button.

8. When the Port Settings menu displays, press the selection line labeled LPD.

9. Press the Change Settings butt on in the lower right corner of the Port Settings menu screen.

10. When the LPD selections menu displays, note that you have a choice of setting selections by numbered horizontal lines, with the current status of each setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (LPD Enablement)

1. On the LPD selections menu, press the selection line labeled

2. Press the Change Settings button.

3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement. The available settings are Enabled or Disabled. For the LPD to function, it must be set to Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

LPD Port Number

1. On the LPD selections menu, press the selection line labeled LPD Port Number.

2. Press the

3. Note the s et t i ng of Port 515, which is the recommended, default value. To change the setting, use the keypad displayed on screen.

4. To change settings, press your setting of choice, then press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Exiting the LPD Selections Menu

To exit the LPD selections menu, which returns you to the Port Settings menu, press the rectangular

Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

Change Settings

button.

Port Status

1. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

2. Press the rectangular Close button in the upper right corner of the Network Settings screen.

3. Press the rectangular

4. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

button in the upper right corner of the System Settings screen.

TCP/I P Dynamic Addressing B15

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Protocol Setti ngs file folder.

4. Select TCP/IP in the directory tree

5. Review the available selections as displayed on your screen and explained in the TCP/IP Configuration Selection List, below.

6. Accept the default Host Name, or type in your own unique Host Name for this Device.

7. Select DHCP or BOOTP as your method for obtaining an IP Address.

CAUTION: Changing the IP address for the Device will affect NetBIOS/IP, LPR/LPD, FTP, SNMP, and Port 9100 printing. It will also interrupt the ability to communicate with the device using the Internet Services (series of web pages on the Device) . When you c hange the Device 's IP Address, make sure to print out a Settings List (as stated in this guide) so that you have a record of the TCP/IP addresses f or use with workstations that need to communicate with the Device using TCP/IP.

DHCP TIP: When using DHCP, set a r easonably long Lease Time for the IP Address so that the Device can be shut down and serviced, when required, without being continuously assigned a new IP Address.

8. Determine the method to use to supply the DNS Server IP Addresses (to resolve Host Names with IP Addresses).

9. Determine whether or not Dynamic DNS should be enabled.

10. Determine the method t o use t o s uppl y the WINS Server IP Address (t o resolve Host Names wit h I P Addresses exclusively in an NT environment).

TCP/IP Configuration Selecti on Lis t

As displayed on your screen, the following selections are available for TCP/IP Configuration.

Under the TCP/IP Subject Label

Host Name. The default entry assures a name that is unique to this device on the network. Get IP Address. Use this drop-down menu to select the method to use to assign IP Addresses.

Select Manual, DHCP, RARP, BOOTP, or DHCP/Autonet. Note that with t he Autonet option selected, if a Windows 2000 client can’t contact the DHCP server, it will assign itself an IP address from the 169.254.0.0 class B address space. This is also known as zero configuration, or Bonjour, networking.

Machine IP Address entry box. To be filled in manually ONLY when Manual addressing is selected.

Subnet Mask entry box. To be filled in manually ONLY when Manual addressing is selected. Gateway Address entry box. To be filled in manually ONLY when Manual addressing is selected.

Under the DNS Subject Label

Get DNS Server Address check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers. If unchecked, this information must be entered manually.

Three DNS Address boxes are supplied for the manual entry of DNS Server addresses. DNS Domain Name. A text entry box is supplied for the entry of a DNS Domain Name. Generate Domain Search List Automatically. A check box is provided for enabling automatic

Domain searches. Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for

example, Xerox .com). Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains. Dynamic DNS Update Box. If your DNS Server does not support dynamic IP address updates

there is no need to enable this checkbox.

Under the WINS Server Subje ct Label

Get WINS Server Address check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WIN S (Windows Internet Naming Service) Servers.

WINS Primary/Secondary Server IP Address Lines. Two IP Address lines, with entry boxes, are provided for manual entry of the WINS Primary and Secondary Server Addresses (when DHCP is not selected).

Under the IP Address List Subject Labe l

IP Filter Enablement Check box. If enabled with a check mark, access to the Device's services will be restricted to the list of IP Addresses and Subnet Masks specified by clicking the Edit button. If disabled (unchecked), host access to the Device is universal (unrestricted).

Edit button. When this button is clicked, a list of ten lines of IP Address and Subnet Mask entry boxes is displayed. Sometimes referred to as a "restriction list," this list is used to supply the IP Addresses and Subnet Masks of up to ten hosts (individual workstations) that are authorized to access the Device's services. All other hosts, not specified in this list, will be prevented from accessing the Device's services.

Note: Changes to TCP/IP settings will not be applied until you restart (reboot) the Device.

Configure Port 9100 (Raw Printing) B8

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus (+) symbol to the left of the Protocol Settings file folder.

4. Select Port 9100 in the directory tree. (1)

5. The available selections include: Port Number, with a default value of 9100. This value typically does not need to be changed. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

use of this feature. Connection Time-out Entry Box.

6. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time that the Controller will wait for an end of job command before printing the current job.

7. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart the Device.

(1) Note: If Port 9100 is NOT displayed in the Properties Tab directory tree, click the Port Status hot link in the beginning list of hot links in the tree. In the Port Status table, use your mouse to place a check mark in the checkbox on the Port 9100 line. Click the Apply button, then click the Reboot button (always available on the Status Tab) to remotely reboot the Device.

Microsoft (NetBEUI) Networks B5

Before You Start

1. Print a Settings List as stated in the Network Connectivit y section of this guide.

2. On the Settings List, verify that SMB is enabled. Also, verify that the default name of the NetBEUI workgroup is "Workgroup" and that the Device has a unique name (that is, a name not the same as any other device in your workgroup). To enable SMB, if required, follow the procedure below. To modify the name of your Workgroup, or Device's name within your workgroup, use your workstation's Web browser to access the Internet Services (Web Pages) residing in the Device as described below.

Enabling the SMB Setting at the Device, if required

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. When the Port Settings menu displays, press the SMB selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection line.

11. Pres s the Change Settings button.

12. On the SMB Port Status screen, note which of the two buttons is highlighted as the current setting for SMB Enablement. The available settings are Enabled or Disabled. To enable SMB at the device, select the Enabled setting.

13. Pres s the Save button on the touch screen, which returns you to the SMB selection menu. (To exit the screen, without making changes, click the Cancel button.)

14. Exit the SMB selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen.

15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen.

16. Exit the Network Settings screen by pressing the r ectangular Close but t on in the upper right corner of the screen.

17. Exit the System Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

18. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen to have the device reboot and enable your SMB setting.

Configuring Workgroup Name or Device Name wi th Internet Ser vices

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Protocol Setti ngs file folder.

4. Select SMB in the directory tree

5. The available selections include: A text box indicating Workgroup name. A text box indicating the SMB Host name. An entry box for the maximum number of connections allowed, labeled Maximum Sessions. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

use of this feature. An enabling checkbox for Auto Driver Download, enabling the Device to push a driver to a client. An enabling checkbox for supporting Unicode (supplying the Host name and Workgroup name in

Unicode characters during SMB transmission). An enabling checkbox for Auto Master Mode. When the master browser for the workgroup cannot be

found, if this box is checked, this host will become the master browser. An enabling checkbox for Password Encryption (during SMB transmission).

6. Accept the default value, or enter a value from 3 to 10, for maximum number of connections allowed in Maximum Sessions.

7. Accept the Workgr oup name shown, or enter in your own workgroup name.

8. Type the SMB Host Name or ac c ept the name shown.

9. Click the Apply button, then click the Reboot button to reboot the device and apply setting changes.

Microsoft (NetBIOS over IP) Networks B6

Before You Start

1. Print a Settings List as stated in the Network Connectivit y section of this guide.

2. Referring to the Settings List, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below.

3. Referring to the Settings List, verify that DNS (or WINS, if using only a Windows NT network) is enabled. The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP/IP network.

4. To enable the Device to communicate with the Naming Servers, refer to the instructions supplied in the topic "TCP/IP Dynamic Addressing", located in the NOS Selection section of this guide.

5. When using WINS or DNS, be sure to refer to your Server Operating System documentation for the appropriate procedure to use to enable NetBIOS name to IP address resolution on the Server.

Enabling the SMB Setting at the Device, if required

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. When the Port Settings menu displays, press the SMB selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection line.

11. Pres s the Change Settings button.

13. Click the Save button on the touch screen, which returns you to the SMB selection menu. (To exit the screen, without making changes, click the Cancel button.)

14. Exit the SMB selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen.

15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen.

16. Exit the Network Settings screen by pressing the r ectangular Close but t on in the upper right corner of the screen.

17. Exit the System Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

18. Finally, press the rectangular

button in the upper right corner of the System Settings screen to

Exit

have the device reboot and enable your SMB setting.

Viewing or Configuring the SMB Host Name with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Protocol Setti ngs file folder.

4. Select SMB in the directory tree.

Unicode characters during SMB transmission). An enabling checkbox for Auto Master Mode. When the master browser for the workgroup cannot be

found, if this box is checked, this host will become the master browser. An enabling checkbox for Password Encryption (during SMB transmission).

6. Either accept the default SMB Host Name, which is automatically built by the Device to assure the name's uniqueness, or enter in your preferred name. Note that this will be the NetBIOS name that is resolved by the Naming Server (DNS or WINS) to an IP Address for the Device.

7. To apply setting changes, click the Apply button, then click the Reboot button to reboot the device. To exit without making any changes, click the Undo button.

DNS/WINS NetBIOS N a me Resol uti on

To use the Device's NetBIOS name over the TCP/IP Network, the DNS and W INS Servers MU ST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instructions supplied under the Configure TCP/IP

Settings

procedure in the

Internet Service s

section of this guide.

To Set Up a Workstation to Print Directly to the Device

Refer to the set up instructions supplied for NetBIOS over IP Peer to Peer Printing in the Print Drivers section of this guide or, if you are an EXPERIENCED SYSTEM ADMINISTRATO R , perform the following steps:

1. On NT4 workstations, verify that the TCP/IP protocol is installed and that it is configured for DNS

resolution of the NetBIOS Host Name. Verify that BOTH Microsoft TCP/IP Printing Services and Workstation (SMB client) Services are installed.

2. On 95/98/Me workstations, verify that the TCP/IP protocol is installed and that it is configured for DNS resolution

of the NetBIOS Host Name. Verify that the

Client for Micr os oft Networks

installed and that the workstation has a Computer (NetBIOS) Name and is a member of a Workgroup.

3. Create an LPR port on your N T4 Operating System. Use a Print Utility (Spooler) program (s uch as ACITS) to create an LPR port on the Windows 95/98/Me workstation.

4. When prompted for the "Name or address of server providing lpd" enter in the Device's SMB Host Name as seen on the Device's Settings List.

5. When prompted for a queue name, enter in your preference of an easily-identified name for this Device.

6. Install the Print driver on your workstation and, when prompted to select a port to print through, select the LPR port that you just created.

7. Print a Test Print to verify successful communications with the device.

To Set Up an NT Server to Queue Jobs to the Device

1. Make sure that the TCP/IP protocol and Microsoft TCP/IP Printing Services are enabled.

2. Install the Print Driver, select Local Port and create an LPR port.

3. When prompted for the port name, enter in the Device's SMB Host Name (WINS environment), or

fully qualified domain name (SMB Host Name.Domain Name, in a DNS environment), or IP Address (if static). The Queue text box can be left blank.

4. Turn on Sharing and enter in a Share Name that can be used by network users t o identify the device in the Server's list of available network printers.

5. To set up the individual workstations, use "Add printer," "Network Printer," and select the Server and Device's Share Name from the list.

6. Print a Test Print to verify that you are successfully communicating with the device through the Server.

Novell NetWare 4.x, 5.x (NDS) Networks B3

Enable the NetWare Port at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. Press the NetWare selection line on the Por t Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the NetWare selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection labeled Port Status.

11. Pres s the Change Settings button.

12. On the Netware Port Status screen, note which of the two buttons is highlighted as the current setting for NetWare Port Enablement. The available settings are Enabled or Disabled. To enable NetWare at the Device, select the Enabled setting.

13. Pres s the Save button (upper right-hand button) on the touch screen, which returns you to the NetWare selection menu.

14. Exit the NetWare selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen.

15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen.

16. Exit the Network Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

17. Exit the System Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

18. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen to have the device reboot and enable your NetWare setting.

Set Up Printer Objects on the Server

1. Set up a Print Server, Print Queue, and Printer in the appropriate Context (NDS Tree) using NWADMIN or PCONSOLE. Refer to the documentation supplied by Novell (www. nov ell.com) to complete this task .

Note: Record precisely (observe upper and lower case, dot notation etc.) the following: the NDS Tree, NDS Context Name, frame type, Print Server Name, and the Print Server passw ord, that w as assigned. If your device services queues on multiple file servers, the Print Server name must be the same on all file servers and the Print Server password must be the same on all file servers.

Configure NetWare Settings using Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Protocol Setti ngs file folder.

4. Select NetWare in the directory tree.

5. The available selections include: A Host Name (Print Server) Text box. (Use this name to create the Print Server on the NetWare

Server.) An Active Mode selection box for Directory (NDS) or Bindery. A File Server name entry box (Bindery). A Polling Interval Entry box for Queue Polling Interval (1 - 1000 seconds). A Number of Search Entry box for SAP frequency (1 - 100 seconds, with the ability to set to zero,

which is off). Two Password text boxes for logging into the NetWare Server. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

use of this feature. Under the NDS Subject Label there is a text box for NDS Tree, followed by one for NDS Context. A Frame Selection box, with a default of Auto sensing. Other selections include Ethernet II (used

when running TCP/IP on your network), Ethernet 802.3 (used for NetWare versions up to 3.11), Ethernet 802.2 (the default for NetWare 3.12 and later), and Ethernet SNAP (used on networks running TCP/IP and/or AppleTalk).

A display of the Device's Network (MAC) address. A Service Location Protocol (SLP) Active Search Enablement box. For use with NetWare 5 and

newer versions, this protocol helps to reduce service advertising network traffic.

6. Either accept the default Host (Print Server) Name or type in a new name that matches the name used on the Server.

7. Select Di re ct o r y (ND S) as you r Mo de.

8. Enter in a polling rate for Polling Interval.

9. Enter in a SAP (service advertising protocol) frequency, or set SAP frequency to zero (off).

10. Type a Password for the Device to log into the NetWare Server, and type it a second time for confirmation.

11. For NetWare NDS (NetWare Directory Services), type a directory tree name and context (typeful name in the NDS environment). Note: Since there is no Browse function, you MUST manually enter in this information. For example: O=xerox.OU=engineering.

12. For Frame Selection, if in doubt, leave the setting at its Auto sensing default value.

13. Click the Apply but ton, then click the Reboot button to reboot the Device and apply setting changes.

Novell NetWare 3.1x (Bindery) Networks B4

Enable the NetWare Port at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. Press the NetWare selection line on the Por t Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the NetWare selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection labeled Port Status.

11. Pres s the Change Settings button.

12. On the NetWare Port Status screen, note which of the two buttons is highlighted as the current setting for NetWare Port Enablement. The available settings are Enabled or Disabled. To enable NetWare at the Device, select the Enabled setting.

13. Pres s the Save button (upper right-hand button) on the touch screen, which returns you to the NetWare selection menu.

14. Exit the NetWare selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen.

15. Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen.

16. Exit the Network Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

17. Exit the System Settings screen by pressing the rectangular Close button in the upper right corner of the screen.

18. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen to have the device reboot and enable your NetWare setting.

Set Up a Print Server, Queue, and Name on the Primary Server

1. Set up a Print Server, Queue, and Printer Configuration on the Primary Server using PCONSOLE. Refer to the documentation supplied by Novell (www.novell.com) to complete this task.

Note: Record precisely (observe upper and lower case, punctuation etc.) the following: the Primary Server name, Frame type used, Print Server name, Print Server password, and the Queue name assigned. If your device services queues on multiple fileservers, the Print Server name must be the same on all fileservers and the Print Server password must be the same on all fileservers.

Note regarding NetWare 4 (bindery): You can set up the printer on the NetWare 4 Server by performing the following steps:

1. Create a Bindery Queue

2. Create a Bindery Print Server Name

3. Assign Print S erver to Queue.

4. Access Quick setup and change Printer Location from Manual Load to Auto Load (Local)

5. Continue following setup instructions for Internet Services.

Configure NetWare Settings using Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus symbol (+) to the left of the Protocol Setti ngs file folder.

4. Select NetWare in the directory tree.

5. The available selections include: A Host Name (Print Server Name) Text box. Use this name in the Server setup of the Print Server

using PCO N S OL E . An Active Mode selection box for Directory (NDS) or Bindery. A File Server name entry box (Bindery). A Polling Interval Entry box for Queue Polling Interval (1 - 1000 seconds). A Number of Search Entry box for SAP frequency (1 - 100 seconds, with the ability to set to zero,

which is off). Two Password text boxes for logging into the NetWare Server. A TBCP Filter checkbox (displayed when PostScript is enabled). Click Help for an explanation of the

A display of the Device's Network (MAC) address. A Service Location Protocol (SLP) Active Search Enablement box. For use with NetWare 5 and

newer versions, this protocol helps to reduce service advertising network traffic.

6. Either accept the default Device (Print Server) Name or type in a new name that matches the name used on the Server.

7. Select Bindery as your network Mode.

8. Provide t h e nam e of t he Pr im a r y Ser v er .

9. Enter in a polling rate for Polling Interval.

10. Enter in a SAP (service advertising protocol) frequency, or set SAP frequency to zero (off).

11. Type a Password for the Device to log into the NetWare Server, and type it a second time for confirmation.

12. For Frame Selection, if in doubt, leave the setting at its Auto sensing default value.

13. Click the

button, then click the

Apply

Reboot button

to reboot the Device and apply setting changes.

IPP Configuration B14

The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device's IP address. To support this type of printing, make sure that Port 9100 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure, in the Internet Services section of this guide. Specifically, click the Port Status hot link on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked. The Internet Printing Protocol must also be enabled at the device, and the Internet Print Service must be available and installed on the individual desktop workstation's version of Windows. IPP support is already built into Windows 2000 and XP. For other desktop operating systems it is available as a download from Microsoft at www.microsoft.com. The final step is to install the IPP print driver, which is covered in the Print Drivers section of this guide.

To access IPP Settings at the Device

1. Press the rectangular Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. Press the IPP selection line on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the IPP selection menu displays, note that you have two selections available on numbered horizontal lines. The first selection is Port Status. The second is IPP – Added Port Number. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (IPP Enablement)

1. On the IPP selection menu, press the selection line labeled

2. Press the Change Settings button.

3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement. The available settings are Enabled or Disabled. To print with IPP, this setting must be Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exi t the scre en, witho ut making any changes, press the Cancel button.

Port Status

IPP – Added Port Number

1. On the IPP Selection menu, press the selection line labeled IPP – Added Port Number.

2. Press the Change Settings button.

3. Use the displayed keypad to add a Port Number, such as 80 (the displayed default for HTTP).

4. To save the settin g, press Save.

5. To exit the screen, without making any changes, press Cancel.

Exiting the IPP Selection Menu

To exit the IPP selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

1. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular button in the upper right corner of the Port Settings menu screen.

2. Press the rectangular Close button in the upper right corner of the Network Settings screen.

3. Press the rectangular Close button in the upper right corner of the System Settings screen .

4. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring IPP Settings with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus (+) symbol to the left of the Protocol Settings file folder.

4. Select

5. The available selections include: Port Number, with a default value of 631. This is the port number assigned by IANA (Internet

Assigned Numbers Authority. It does not need to be changed. Additional Port Number Entry box. A TBCP Filter checkbox (displayed when PostScript is enabled) Click Help for an explanation of the

use of this feature..

in the directory tree.

IPP

Administrator Mode Checkbox. This is disabled by default. Consult the On-Line Help for use of this feature.

DNS Enablement Checkbox. Connection Timeout Entry Box.

6. Verify that the DNS Enablement Checkbox is checked (enabled) by default. If enabled, the DNS Server will be available to resolve Host Names to IP Addresses, in support of printing with IPP.

7. Enter a Time Out value for jobs being sent to the Device through this Port. This is the length of time that the Controller will wait for an end of job command before printing the current job.

8. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart the Device.

EtherTalk (AppleTalk) Configuration B7

The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk) network.

To access EtherTalk Settings at the Device

1. Press the Log In / Out button on the Control Panel.

2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.")

3. Press the rectangular Conf i rm butt on on t he touch screen.

5. Press the System Settings button.

6. Press the Network Settings button.

7. Press the Port Settings button to access the Port Settings menu.

8. Press the EtherTalk selection line on the Port Settings menu.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the EtherTalk selection menu displays, note that you have only one selection available on a single, numbered horizontal line, with the current status of this setting shown. The Close button in the upper right corner of the screen returns you to the Port Settings menu. After pressing the horizontal line selection, to access available settings press the Change Settings button in the lower right corner of the touch screen.

Port Status (EtherTalk Enablement)

1. On the EtherTalk selection menu, press the selection line labeled

2. Press the Change Settings button.

3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement. The available settings are Enabled or Disabled. To print with EtherTalk, this setting must be Enabled.

4. To change settings, press your setting of choice, then press the Save button.

5. To exit the screen, without making any changes, press the Cancel button.

Port Status

Exiting the EtherTalk Selection Menu

To exit the EtherTalk selection menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen.

Exiting the Port Settings Menu and returning to the Device's Main Menu

1. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen.

2. Press the rectangular Close button in the upper right corner of the Network Settings screen.

3. Press the rectangular Close button in the upper right corner of the System Settings screen .

4. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.

Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings.

Configuring EtherTalk Settings with Internet Services

1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

2. Click the Properties Tab.

3. Click the plus (+) symbol to the left of the Protocol Settings file folder.

4. Select AppleTalk in the directory tree.

5. The available selections include: Printer Name. Zone Name.

6. Enter the name that you wish to assign to this Printer. This is the name that will appear in the Chooser.

7. Either accept the default zone of * which lets the closest router assign the Device to a zone, or assign the Device to a zone (with a 32 character naming limit).

8. Click the Apply button to accept changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart (reboot) the Device.

Print Drivers

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing

Windows 2000 Server\Professional & XP Professional Print Driver Installation

Before you start

Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CDROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com.

Verify that TCP/IP is installed in the workstation

On the Windows 2000 Desktop Right mouse click on the desktop, click Start, Control Panel, and double click Networ k Connect ion s. Right mouse click on t he Local Area Connection icon and select Properties. Verify that the Internet Protoc ol (TCP/IP) has been loaded. If it has, click on (highlight) this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. If the TCP/IP protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions. Once the protocol has been installed, you can click on (highlight) the item with your mouse and click the Properties button to verify or set up the method being used for TCP/IP addressing.

Verify that Print Services for Unix is installed in the workstation (see Note below)

Note: You can skip this step and proceed directly to "Adding the Printer to the Desktop," if you prefer printing through the "Standard TCP/IP Port" (Port 9100), rather than through an LPR port.

1. On the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double- click Add/ Rem ove Prog rams. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Pr o g r am s.

2. Select Add/Remo ve Wi ndow s Compo nent s . On Windows 2000 Professional you will need to be logged in with Administrator rights to perform this function.

3. Select Other Network File and Print Services and click Details.

4. Check the box to select Operating System Installer disk, when prompted. Close the Add/Remove Programs window.

, right mouse click the My Network Places icon and select Properties.

Local Area Connection

Print Services for Unix

icon and select

. Click OK and

Properties

. On the Windows XP

. You will need to supply the

Add the Printer to the Windows 2000 or Windows XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000 or XP, double-click Add P rin ter.

3. When the "Add Printer Wizard" screen displays, click Next.

4. Select Local Printer and deselect "Automatically detect and install my Plug and Play printer." Click Next.

5. Select Create a new port and choose LPR from the Type drop-down menu. (LPR becomes available when Print Services for Unix is installed, as above). Note: If you prefer to print raw data to Port 9100 on the Printer, you can alternatively choose Standard TCP/IP Port. Click Next.

6. When prompted, enter the IP address of the printer.

7. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can accept the default name provided by Windows. Click Next.

8. You will be prompted for a print driver. Select Have Disk and browse to the location of your print driver.

9. Select the .INF file, then click Open.

10. W hen the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

12. Enter a name for your Printer and select either Yes or No for making this printer your default W indows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

13. If the Printer Sharing Screen displays, select "Do not share this printer," unless the Printer is directly connected to your workstation and you wish to Share it with other network users. Click Next.

14. Sel ect Yes to print a test page. Click Next.

15. Click Finish.

Configure t he P r int Dri ver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.

Windows NT4 Workstation/Server Print Driver Installation

Before you start

Verify that the TCP/IP Protocol and Printing Services are installed in the workstation

1. At the Desktop, right mouse click the Network Neighborhood icon and select Properties. Click on the Protocols tab and verify that the TCP/IP protocol has been loaded on the workstation.

Note: If the TCP/IP Protocol is not present in the Protocol list, click the Add button, select TCP/IP Protocol from the available list, and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the protocol from the Operating System installer disk for this workstation.

2. After verifying that the TCP/IP Protocol is present, click on TCP/IP Protocol to highlight it, and click on the Properties button of the Protocols window. If using Dynamic TCP/IP Addressing, select the radio button for Obtaining an IP Address Automatically from the DHCP Server. If using Static TCP/IP Addressing, select the radio button marked Specify an IP Address, and enter in the required IP Address, Subnet Mask, and Gateway addresses for this workstation. Click OK when done.

3. Select the Services ta b and veri fy that Microsoft TCP/IP Printing is loaded.

Note: If Microsoft TCP/IP Printing services are NOT loaded, click the Add button, select Microsoft TCP/IP Printing from the available list, and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the service from the Operating System installer disk for this workstation.

Add the Printer to the Windows NT4 Desktop

1. From the Start menu, select Settings and then Printers.

2. Double-click Add Printer .

3. Verify that My Computer is selected and click Next.

4. Click Add Port.

5. From the list that appears select LPR Port.

6. Click New Port.

7. Type in the IP address of the Printer for the "Name or address of server providing lpd." Type in the case-sensitive name of your Printer, or enter in the word raw for "Name of printer or print queue on that server." Select OK.

8. Select Close. The Wizard will return you to the previous dialog. Verify the new IP address you entered is in the list and correct.

9. The Port check box to the left of the address must be checked. If it is not, check it then select Next.

10. You will be prompted for a print driver. Select Have Disk and browse to the location of your print drivers.

11. Sel ect the .INF file then click Open.

12. W hen the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

13. Select the model that corresponds to your Printer and click Next.

14. At the next dialog, enter a name for your Printer and select either Yes or No for making this printer your default Windows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

15. Sel ect Not Shared unless the Printer is directly connected to your workstation and you wish to Share it with other network users. Click Next.

16. Sel ect Yes to print a Test Page.

17. Sel ect Finish and verify that the Test Page printed out at the Printer.

Configure t he P r int Dri ver

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Windows 95/98/Me Workstation Print Driver Installation

Before you start

Verify that the TCP/IP Protocol is installed in the workstation

1. At the Desktop, right mouse click the Network Neighborhood icon ("My Network Places" in Windows Me).

2. Left mouse click on

3. Click on the Configuration TAB and verify that the TCP/IP Protocol has been loaded.

4. Note: If the TCP/IP Protocol has NOT been loaded, click the Add button, select TCP/IP Pro to c ol from the available list and click OK. If the setup program fails to find the required files, you will have to click Have Disk... to load the protocol from the Operating System installer disk for this workstation.

5. Click on TCP/IP Protocol to highlight it, and click on the Properties button of the Configuration window.

6. If using Dynamic TCP/IP Addressing, select the radio button for Obtaining an IP Address Automatically, and supply the appropriate Server address information.

7. If using Static TCP/IP Addressing, left mouse click on the radio button marked “Specify an IP Address” to enable the manual configuration option.

Properties

8. Enter in the required IP Address, Subnet Mask, and Gateway information for this workstation. For smaller networks, the Windows default values for Subnet Mask and Default Gateway may be applicable. Check with a QUALIFIED Network Administrator for Subnet Mask and Default Gateway requirements.

9. Click OK.

Add the Printer to the Windows 95/98/Me Desktop

LPR Port Creation

Note: As the ability to create an LPR Port is not included with Windows 95/98/Me Operating Systems, in order to create an LPR Port with these Operating Systems you need to install a Print Utility (Spooler) program on your workstation. One example of such a program is "DigiLPR." A second example is "ACITS LPR Remote Printing."

1. Install a Print Utility (Spooler) program on your workstation following the instructions that accompany the program.

Note: Depending upon the Print Utility you use, you may need to add a local printer and then "Add Port," or you may create the printer and port in one continuous installation process. Make sure to know the location of your driver files in case the Print Utility (Spooler) program calls for them. If the driver files are called for, the installation procedure will be very similar as that described below.

2. Use the Print Utility (Spooler) program to create an LPR Port on your workstation. Type in the IP address of the Printer for the "Name or address of server providing lpd." Type in the case-sensitive name of your Prin ter, or enter in the word raw for "Name of printer or print queue on that server."

3. Click the appropriate button (for example, Apply or OK) in your Print Utility (Spooler) program to save your settings and create the LPR Port.

Driver Installation

1. On the Windows desktop, use your mouse to select "Start," "Settings," and "Printers."

2. In the "Printers" Window, double click on Add Printer.

3. When the "Add Printer Wizard" Introductory screen displays, click Next.

4. Select the Local Printer radio button. Click Next.

5. When the “Manufacturers and Printers” window displays, select Have Disk… and enter in the path to your driver files. Note that you can also use the Browse button to locate the required .INF file.

6. Click OK on the "Open" screen, if you used the Browse button.

7. Click OK on the "Install From Disk" screen.

8. When the "Printers" list is displayed on screen, select your Printer. Click Next.

9. Select the Port that you previously created for use with this driver. Click Next.

10. When prompted, accept the default printer name, or give your printer a more descriptive name. Select either Yes or No to make this printer your default Windows printer. Choose Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

11. Sel ect Yes to print a Test Page.

12. Sel ect Finish and verify that the Test Page printed out at the Printer.

Configure t he P r int Dri ver

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

NetBEUI Peer to Peer Printing D6

Windows 95/98/Me and NT4 Workstation Print Driver Installation

Before You Start

1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for download ing in selfextracting Zip file format from the Internet at www.xerox.com.

2. Print a Settings List as stated under the Network Connectivit y Tab of this guide.

3. On the Settings List, verify that "SMB" is enabled. Also, verify that NetBEUI is enabled as one of the supported protocols (TCP/IP may also be displayed). Verify that the NetBEUI workgroup's

default name is Workgroup, or a valid, 15 character maximum, workgroup name. Also note the Device's SMB Host Name (which assures the uniqueness of the Device's name within the

Workgroup). To enable "SMB," if required, follow the procedure stated under the Microsoft (NetBEUI) item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide. To modify the name of the Device's Workgroup, or Device's name (SMB Host name) within the workgroup, use your workstation's Web browser to access the Internet Services (Web Pages) residing in the Device, as described under the Configure SMB menu item, under the Internet

Services Tab of this guide.

Verify that the NetBEUI Protocol and Services are installed in the workstation

1. At the Workstation's Desktop, right-click the Network Neighbor hood icon ( "My Net wo rk Places" in Windows Me) and select Properties.

2. Click the Configuration Tab (95/98/Me) or the Protoco l s Tab (Win d ows NT4) and verify that the NetBEUI protocol is loaded. If it is, click the Identification Tab (95/98/Me/NT4) to determine if the name of your workstation's Workgroup is the same as the name of the device's Workgroup. If it is, you can exit the Properties screen. If it is NOT, either modify the name of the Device's workgroup to match your own, or type in the name of the Device's workgroup here. Click OK.

Notes: If the NetBEUI Protocol is not present in the Protocol list, click the Add button, select NetBEUI from

the available list and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the protocol from the Operating System installer disk for this workstation.

If the Device will be directly attached to a networked workstation, you need to enable Sharing on the workstation that the Device is attached to. At the workstation sharing the Device, right mouse click the Network Neighborhood icon (My Network Places" in Windows Me) and select Properties. Click the Configuration Tab (95/98/Me) and verify that File and Printer Sharing services is installed. If it isn't, with your Windows installer disk available, click the Add button to install the required service. In Windows 95/98/Me, click the File and Print Sharing button and verify that the checkbox labeled "I want to be able to allow others to print to my printer(s)" is enabled (checked). In Windows 95/98/Me and NT4, from the Printers folder on the desktop, right mouse click on the Printer's icon and select Properties (95/98/Me) or Document Defaults (NT4). Select the Sharing Tab and verify that sharing is enabled for this device.

Add the Printer to the Windows 95/98/Me & NT4 Desktop

1. From the Start menu, select Settings and then Printers.

2. Double click the Add Printer but t o n and cl ic k Next.

3. When the Add Printer Wizard displays, select Network Printer.

4. Select Browse to search for the printer over the network.

5. Select the plus symbol (+) to the left of Entire Network to expand it if necessary.

6. Double click the name of the WorkGroup for the device as shown on the Settings List. Select the SMB Host Name as shown on the Settings List. Click OK, then click Next.

7. You will be prompted for a print driver. Select Have Disk… and browse to the location of your print driver s. Select the relevant pri nt driver (.INF file) then cl ick OK.

8. Click OK on the "Install From Disk" screen, if it displays.

9. When prompted, accept the default printer name, or give your printer a more descriptive name. Select either Yes or No to make this printer your default Windows printer. Choose Yes if you will be printing primarily to this printer from your Windows applications. Click

10. Print a T est Page. Verify that it prints at the Device.

11. Click Finish.

Configure the Print Dr iver i n Windows 95/98/M e

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Configure the Print Dr iver from Windows NT4

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

NetBIOS over IP Peer to Peer Printing D7

Before You Start

2. Print a Settings List as stated under the Network Connectivit y Tab of this guide.

3. On the Settings List, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as one of the supported protocols (NetBEUI may also be displayed). Verify that the workgroup's default

name is Wor kgroup, or a valid, 15 character maximum, workgroup name. Also note the Device's SMB Host Name (which assures the uniqueness of the Device's name within the Workgroup). To

enable "SMB," if required, follow the procedure stated under the Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed from the Network Connectivity Tab of this guide. To modify the name of the Workgroup, or Device's name (SMB Host name) within the workgroup, use your workstation's Web browser to access the Internet Services (Web Pages) residing in the Device, as described under the Configure SMB menu item, under the Internet Services Tab of this guide.

4. Make sure to configure the DNS/WINS Server(s) for NetBIOS name to IP address resolution. Then provide the Device with the addresses of the Servers as stated in the Configure TCP/ IP Settings procedure of the Internet Services section of this guide.

Windows 95/98/Me Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. At the Workstation's Desktop, right-click the Network Neighborhood icon ( "My Net wo rk Places" in Windows Me) and select Properties.

2. On the Configura t ion Tab, verify that Client for Microsoft Networks is installed. If it is NOT, click the Add button, select Client, select Add, select Client for Microsoft Networks, and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the client from the Operating System installer disk for this workstation.

3. On the Configura t ion Tab, verify that the TCP/IP protocol is installed. If it is NOT, click the Add button, select Protocol, select Add, select TCP/IP Protocol, and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the protocol from the Operating System installer disk for this workstation.

4. Click the Identification Tab and verify that this workstation has a UNIQUE Computer Name (15 characters maximum) and is a member of a workgroup (W orkgroup is the default Windows workgroup name).

5. Click the Config urati on Tab and select (highlight) the TCP/IP Protocol. Click the Properties button and select the NetBIOS Tab. Verify that the checkbox labeled "I want to enable NetBIOS over TCP/IP" is checked . Next, click the DNS Configuratio n Tab and mak e s ure t hat the "Enable DNS" radio button is selected. Enter in this workstation's Computer Name (from the Identification Tab) into the "Host" text box. Enter the Domain that this Host (Computer Name) resides in into the "Domain" text box (xerox.com, for example). In the boxes provided, enter the IP address of the DNS (Domain Name Service) Server. Finally, click the IP Address Tab and verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP Address.

Note: If you are operating a Windows Internet Naming Service Server on an NT only network, you may wish to configure WINS instead of DNS by selecting the WINS Configuration Tab.

Add the Printer to the Windows 95/98/Me Desktop

1. From the Start menu, select Settings and then Printers.

2. Double click the Add Printer but t o n and cl ic k Next.

3. When the Add Printer Wizard displays, select Network Printer.

4. Select Browse to search for the prin ter's Workgroup over the Microsoft network.

5. Select the plus symbol (+) to the left of Entire Network to expand it if necessary.

6. Double click the name of the Workgroup for the device as shown on the Settings List. Select the SMB Host Name as shown on the Settings List. Click OK, then click Next.

7. When the Manufacturers and Printers window displays, select Have Disk… and enter in the path to your driver files. Note that you can also use the Browse button to locate the required .INF file.

8. Click OK on the "Open" screen, if you used the Browse button.

9. Click OK on the "Install From Disk" screen.

10. W hen the "Printers" list is displayed on screen, select your Printer. Click Next.

11. When prompted, accept the default printer name, or give your printer a more descriptive name. Select either Yes or No to make this printer your default Windows printer. Choose Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

12. Print a T est Page. Verify that it prints at the Device.

13. Click Finish.

Configure the Print Dr iver i n Windows 95/98/M e

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Windows NT4 Workstation/Server Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. At the Desktop, right mouse click the Network Neighborh ood icon and select Properties. Click on the Protocols tab and verify that the TCP/IP protocol has been installed in the workstation.

3. Select the Services tab and verify that the Workstation service is installed. This is the NT workstation's client for communicating on Microsoft Networks using the SMB protocol.

Note: If the Workstation service is NOT loaded, click the Add button, select Workstation from the available list, and click OK. If the setup program fails to find the required files, you will have to click Have Disk… to load the service from the Operating System installer disk for this workstation.

4. Click the DNS Tab and make sure that the workstation has a Host Name ent er ed into the Host Name text entry box. Optionally enter in the Domain that this Host resides in into the Domain text box (xerox.com, for example). Optionally use the Add… button to enter in DNS Server IP Addresses for the DNS Service Search Order.

5. Click on the WINS Address Tab and verify that the "Enable DNS for Windows Resolution" checkbox is checked (the preferred method for resolving host names to IP addresses on TCP/IP networks).

Note: If your are operating a Windows Internet Naming Service (WINS) Server on an NT only network, you might alternatively wish to deselect the "Enable DNS for Windows Resolution" checkbox and supply the IP addresses of a Primary (and Secondary, if used) WINS Server.

Add the Printer to the Windows NT4 Desktop

1. From the Start menu, select Settings and then Printers.

2. Double-click Add Printer.

3. When the Add Printer Wizard displays, select Network Printer.

4. Select Browse to search for the device’s Workgroup over the Microsoft network.

5. Select the plus symbol (+) to the left of Entire Network to expand it if necessary.

6. Double click the name of the Workgroup for the device as shown on the Settings List. Select the SMB Host Name as shown on the Settings List. Click OK, then click Next.

7. You will be prompted for a print driver. Select Have Disk and browse to the location of your print drivers.

8. Select the .INF file and click Open.

9. When the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

10. Select the model that corresponds t o your Printer and click Nex t.

11. At the next dialog, enter a name for your Printer and select either Yes or No for making this printer your default Windows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

12. Select Yes to print a Test Page.

13. Select Finish and verify that the Test Page printed out at the Device.

Configure t he P r int Dri ver

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing

EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure:

1. On NT4 workstations, verify that the TCP/IP protoc ol is installed and that it is configured for DNS

resolution of the NetBIOS Host Name. Verify that BOTH Microsoft TCP/IP Printing Services and Workstation (SMB client) Services are installed.

2. On Windows 2000 and XP workstations, from the "Properties selection" of the "Local Area Connection" icon, verify that the

Inte rnet Protocol (TCP/IP)

is installed. Select the protocol and click Properties. Verify that TCP/IP is configured for use of the DNS Server. Click the Advanced butto n and select the DNS Tab. Verify that the checkbox labeled "Register this connection's addresses in DNS" is checked. Select the WINS Tab and verify that the NetBIOS setting is set to either "Use NetBIOS Setting from the DHCP Server," or that "NetBIOS is enabled over TCP/IP." Click Cancel twice and verify that the Client for Microsoft Networks is installed. Finally, with your Operating System Installer Disk readily available, through Add/Remove Programs and Add/Remove Windows Components, select Other Network File and Print Services. Click Details, check the box for Print Services for Unix, and click OK and Next.

3. On 95/98/Me workstations, verify that the TCP/IP protocol is installed and that it is configured for DNS resolution of the NetBIOS Host Name. Verify that the Client for Microsof t Networks is installed and that the workstation has a Computer (NetBIOS) Name and is a member of a Workgroup.

4. Create an LPR port on your N T4, W indows 2000, or W indows XP Operating System. Use a Print Utility (Spooler) program to create an LPR port on the Windows 95/98/Me workstation.

5. When prompted for the "Name or address of server providing lpd" enter in the Device's SMB Host Name as seen on the Device's Settings List.

6. When prompted for a queue name, enter in your preference of an easily-identified name for this Printer.

7. Install the Print driver on your workstation and, when prompted to select a port to print through, select the LPR port that you just created.

8. Print a Test Print to verify successful communications with the printer.

NetBIOS over IP Client/Server Printing D4

Before You Start

2. Print a Settings List as stated under the Network Connectivit y Tab of this guide.

3. On the Settings List, verify that "SMB" is enabled. Also, verify that TCP/IP is enabled as one of the supported protocols (NetBEUI may also be displayed). To enable "SMB," if required, follow the procedure stated under the Microsoft (NetBIOS over IP) item of the NOS Selection menu, accessed from the Network Connect i vit y Tab of this guide.

4. The Workstation Print Driver Installation Procedures below ASSUME that you have already Set Up an NT Server to Q u eu e Jobs to the Printer. If you have NOT already set up the NT Server, for a quick-step set up procedure, refer to the instructions supplied under the selection "Microsoft (NetBIOS over IP)," located in the NOS Selection menu, under the Networ k Connec ti vit y Tab of this guide.

Windows 95/98/Me Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. At the Workstation's Desktop, right-click the Network Neighborhood icon ( "My Net wo rk Places" in Windows Me) and select Properties.

4. Click the Identification Tab and verify that this workstation has a UNIQUE Computer Name (15 characters maximum) and is a member of a workgroup (W orkgroup is the default Windows workgroup name).

Note: If you are operating a Windows Internet Naming Service Server on an NT only network, you may wish to configure WINS instead of DNS by selecting the WINS Configuration Tab.

Add the Printer to the Windows 95/98/Me Desktop

1. From the Start menu, select Settings and then Printers.

2. Double click the Add Printer but t o n and cl ic k Next.

3. When the Add Printer Wizard displays, select Network Printer.

4. Select Browse to search for the prin ter's Server over the Microsoft network.

5. Select the plus symbol (+) to the left of Entire Network to expand it if necessary.

6. When the Server is located, double click on the Server's name.

7. Select the name of your Printer from the list of available network printers on the Server and click the OK button.

8. Click Next to open the Manufacturers and Printers window.

9. When the Manufacturers and Printers window displays, select Have Disk… and enter in the path to your driver files. Note that you can also use the Browse button to locate the required .INF file.

10. Click OK on the "Open" screen, if you used the Browse button.

11. Click OK on the "Install From Disk" screen.

12. W hen the "Printers" list is displayed on screen, select your Printer. Click Next.

13. When prompted, accept the default printer name, or give your printer a more descriptive name. Select either Yes or No to make this printer your default Windows printer. Choose Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

14. Print a T est Page. Verify that it prints at the Device.

15. Click Finish.

Configure the Print Dr iver i n Windows 95/98/M e

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Windows NT4 Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. At the Desktop, right mouse click the Network Neighborh ood icon and select Properties. Click on the Protocols tab and verify that the TCP/IP protocol has been installed in the workstation.

3. Select the Services tab and verify that the Workstation service is installed. This is the NT workstation's client for communicating on Microsoft Networks using the SMB protocol.

4. Click the DNS Tab and make sure that the workstation has a Host Name entered into the Host Name text entry box. Optionally enter in the Domain that this Host resides in into the Domain text box (xerox.com, for example). Optionally use the Add… button to enter in DNS Server IP Addresses for the DNS Service Search Order.

5. Click on the WINS Address Tab and verify that the "Enable DNS for Windows Resolution" checkbox is checked (the preferred method for resolving host names to IP addresses on TCP/IP networks).

Add the Printer to the Windows NT4 Desktop

1. From the Start menu, select Settings and then Printers.

2. Double-click Add Printer .

3. When the Add Printer Wizard displays, select Network Printer.

4. Select Browse to search for the prin ter's Server over the Microsoft network.

5. Select the plus symbol (+) to the left of Entire Network to expand it if necessary.

6. When the Server is located, double click on the Server's name.

7. Select the name of your Printer from the list of available network printers on the Server and click the OK button.

8. Click Next to open the Manufacturers and Printers window.

9. When the Manufacturers and Printers window displays, select Have Disk and browse to the location of your print drivers.

10. Select the .INF file and click Open.

11. W hen the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

12. Select the model that corresponds to your Printer and click Next.

13. At the next dialog, enter a name for your Printer and select either Yes or No for making this printer your default Windows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

14. Sel ect

to print a Test Page.

Yes

15. Sel ect Finish and verify that the Test Page printed out at the Device.

Configure t he P r int Dri ver

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Windows 2000 & XP Professional Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. Verify that the Internet protocol (TCP/ I P) is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

Control Panel, and double c lick Network Con nections. Right mouse click on the Local Area Connection

loaded. If it has, click on (highlight) this item with your mo use and click th e Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. Also verify that this workstation is using a DNS (or WINS) Server for resolution of the NetBIOS Host name (typically the same name as the computer's Internet host name). If the TCP/IP protocol is NOT loaded, click the Install… button, then select Protocol as the type of network component that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

2. Verify that the Client for Microsoft Networks is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

Control Panel Connection icon and select Properties. If the Client for Microsoft Net work s is NOT loaded, click the Install… button, then select Client as the type of network component that you wish to install. Click

the Add… but t on and s elect Cli e nt for Microsoft Networks. With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

icon and select

, and double click

Properties

Network Connections

. Verif y that the

Internet Protoc ol (TCP/IP)

. Right mouse click on the

, click Start,

has been

, click Start,

Local Area

Add the Printer to the Windows 2000 or Windows XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000, double-click Add Printe r. On Windows XP, from Printer Tasks, select Add a printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. In Windows 2000, on the "Locate Your Printer" screen, select the radio button labeled "Type the printer name or click next to browse for a printer." Click Next.

6. In Windows XP, on the "Specify a Printer" screen, select the radio button labeled "Connect to this printer (or to browse for a printer, select this option and click Next)." As a shortcut, if you know the UNC (Universal Naming Convention) of the Dev ice, enter it in the text box. Click Next.

7. When the "Browse for Printer" screen displays, wait for the screen to finish loading its list of Shared Printers. Note that the displayed format for many of these Shared Printers is the UNC of the Printer (for example, \\computer (i.e. Server) name\share (i.e. Printer) name).

8. On the "Browse for Printer" screen, either click on (select with your mouse) one of the displayed Servers or UNCs, or enter into the text box the UNC of your Server and its Shared printer, if you know it. Click Next.

9. When prompted for the driver files, select Have Disk and browse to the location of your print driver.

10. Select the .INF file then click Open.

11. W hen the "Install from Disk" screen displays, verify the path and file name are correct and click OK.

12. Select the model that corresponds to your Printer and click Next.

13. Enter a name for your Printer and select either Yes or No for making this printer your default W indows printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

14. Sel ect Yes to print a test page. Click Next.

15. Click Finish.

Configure t he P r int Dri ver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

IPP Printing (Windows 2000 & XP) D13

Note: Supported by all Windows 2000 and XP workstations, IPP (the Internet Printing Protocol) enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port. This printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. Follow the instructions provided by Microsoft, or other trusted sources on the Internet, to install the IPP service on operating systems other than Windows 2000 and XP.

Before You Start

2. Print a Settings List as stated under the Network Connectivit y Tab of this guide.

3. On the Settings List, under the TCP/IP data label, verify that the Device has a valid IP Address,

Subnet Mask, and Gateway

following the procedure stated under the TCP/IP Protocol Confi gur ati on item of the NOS Selection menu, accessed from the Network Co n ne c t ivit y Ta b of this guide.

displayed. If it does NOT, assign these addresses to the Device

4. On the Settings List, verify that enable Port 9100 as stated in the Note at the bottom of the Configure Port 9100 procedure, under the Internet Services Tab of this guide. Specifically, click the Port Status hot link on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked.

5. On the Settings List, verify that IPP is enabled. If it is NOT, enable the protocol following the procedure stated under the IPP (Inter ne t Pr intin g Pr otocol) item of the NOS Selection menu, accessed from the Netw or k C o nn e c t ivit y Ta b of t his guide.

6. Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing. Using your workstation's Web browser, enter the TCP/IP Address of the Device in the Address or Location field and press Enter. Click the Properties button or Tab. Click the plus (+) symbol to the left of the Protocol Settings file folder and select IPP in the directory tree. Verify that the DNS Enablement Checkbox is checked. If it is NOT checked, check it with your mouse and click Apply.

Port 9100

is displayed with a Port Status of

Enabled

. If it is NOT,

Verify that TCP/IP is installed in the workstation

On the Windows 2000 Desktop

, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Networ k Connect ion s. Right mouse click on t he Local Area Connection icon and select Properties. Verify that the Internet Protoc ol (TCP/IP) has been loaded. If it has, click on (highlight) this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP address. If the TCP/IP protocol is NOT loaded, click the

Install…

button, then select

Protocol

as the type of network component that you wish to install. Click the Add… button and select Internet Protocol (TCP/IP). With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions. Once the protocol has been installed, you can click on (highlight) the item with your mouse and click the Properties button to verify or set up the method being used for TCP/IP addressing.

Add the Printer to the Windows 2000 or Windows XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the

Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000, double-click Add Printe r. On Windows XP, from Printer Tasks, select Add a

printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. To create an IPP printer select Connect to a printer on the Internet…..

6. Type http:// followed by the printer's fully qualified Domain name or IP address in the URL field. Note

that you may have to type /ipp after the Printer's name or IP address. The Printer's Name can be either the Internet Host Name or the SMB Host Name as shown on the Device's Settings List, depending on the name resolution used by your network (DNS or WINS).

7. Click Next.

8. When prompted for the driver files, select Have Disk and browse to the location of your print driver.

9. Select the .INF file then click Open.

10. W hen the "Install from Disk" screen displays, verify the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

12. Enter a name for your Printer and select either Yes or No for making this printer your default W indows

printer. Select Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

13. Sel ect Yes to print a test page. Click Next.

14. Click Finish

Configure t he P r int Dri ver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the

Windows XP desktop, from Start, select Printers and Faxes.

2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job

processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.

EtherTalk (AppleTalk) Peer to Peer Printing D8

Before You Start

1. Obtain the Adobe PostScript Print Driver for your Macintosh (OS 9.x) workstation. Drivers are

available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com.

2. Print a Settings List as stated in the Network Connectivit y section of this guide.

3. On the Settings List, under the EtherTalk data label, verify that the EtherTalk port is enabled, and

that the Device has been assigned an EtherTalk (Printer) Name and an EtherTalk zone. If one or more of these parameters needs to be configured, follow the instructions supplied in the EtherTalk

(AppleTalk) Configuration topic of the NOS Selection section of this guide.

Load the Print Driver into your Macintosh workstati on

1. Load the Drivers CD-ROM into your CD drive.

2. Open the CD and locate the Drivers folder.

3. Locate and open the Mac folder.

Installation Instructions for 8.x / 9.x

1. Double-click the installer file to install the printer driver on your Macintosh.

2. Click Continue.

3. Click Agree or Accept to accept the License Agreement.

4. Click Install.

5. Your Mac may need to be restarted. Click Yes to continue.

6. The driver will install. Select Restart.

7. Once the Mac has restarted, select Apple, then Chooser.

8. Select the printer icon, then select the Printer Name which corresponds to the name given to the

device under the EtherTalk data label on your Settings List.

9. Select Create.

10. Select the PostScript Printer Description (PPD) that matches your machine model.

11. Click Select.

12. Click Setup.

13. Click Configure.

14. Select the installed options which correspond to your machine configuration.

15. Click OK.

16. Click OK and close the Chooser.

17. Print a document from an application to verify that t he printer is installed correctly.

Installation Instructions for 10.x (OS X)

1. Double click to open the folder containing the drivers for version 10.x.

2. Double click to open the [machine model.dmg].

3. Double click to open the [machine model.pkg] file.

4. When the Welcome screen displays, click Continue.

5. Click Continue, then Agree or Accept to accept the License Agreement.

6. Select the required disk (if necessary) where you want to install the printer. Click Continue.

7. Click Install.

8. Click Close, and restart the workstation.

9. When the workstation has restarted, double click the hard drive icon.

10. Double click the Applications icon.

11. Double click the Utilities folder.

12. Double click Print Center icon.

13. Double click Add to add a new printer.

14. Select AppleTalk as your network protocol.

15. Select the required AppleTalk zone.

16. Select the printer that you wish to set up.

17. Select the Printer Model (that is, choose the PPD for your printer).

18. Click Add.

19. Print a document from an application to verify that t he printer is installed correctly.

NetWare 3.12 and 4.x/5.x (Bindery) Printing D16

Before You Start

Windows 95/98/Me/NT4 Workstation Print Driver Installation

Verify that the Correct Protocol and Service is installed in the workstation

1. At the Desktop, right mouse click the Network Neighborhood icon ("My Network Places" in Windows

Me).

2. Left mouse click on Properties.

3. Click on the Protocols TAB (in Win. NT) or the Configuration TAB (in Win. 95/98/Me) to verify that

the IPX/SPX Protocol has been loaded. It should appear in the displayed list.

4. Note: If the IPX/SPX Protocol has NOT been loaded, click the Add butt on, select IPX/SPX Protocol

from the available list and click OK. If the setup program fails to find the required files, you will have to click Have Disk... to load the protocol from the Operating System installer disk for this workstation.

5. Left mouse click on the Services TAB (in Win. NT) or the Configuration TAB (in Win. 95 / 98 / M e) to

verify that the Microsoft Client for NetWare is loaded.

Note: If the Microsoft Client for NetWare is NOT loaded, click the Add button, select the Microsoft Client Service (or Microsoft Network Service) for NetWare from the available list and click OK. If the setup program fails to find the required files, you will have to click Have Disk... to load the service from the Operating System installer disk for this workstation.

Add the Printer to the Windows 95/98/Me/NT desktop

1. On the Windows desktop, use your mouse to select “Start,” “Settings,” “Printers,” and “Add Printer.”

2. Select the Network Printer radio button and click Next.

3. When the Network directory window displays (immediately in Win. NT, or by clicking Browse in Win.

95/98/Me), double click on the network icons (or the + sign in front of the icons) to open up Network subdirectories and locate the printer’s server (the primary server), then locate the printer’s queue. Click on the printer’s queue to highlight it and click the OK button.

4. Click

to open the Manufacturers and Printers window.

5. When the Manufacturers and Printers window displays, select Have Disk… and enter in the path to

your driver files. Note that you can also use the Browse button to locate the required .INF file.

6. Click OK on the "Open" screen, if you used the Browse button.

7. Click OK on the "Install From Disk" screen.

8. When the "Printers" list is displayed on screen, select your Printer. Click Next.

9. When prompted, accept the default printer name, or give your printer a more descriptive name.

Select either Yes or No to make this printer your default Windows printer. Choose Yes if you will be printing primarily to this printer from your Windows applications. Click Next.

10. Print a T est Page. Verify that it prints at the Device.

11. Click Finish.

Configure the Print Dr iver i n Windows 95/98/M e

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional

Communication) that you wish to set for the printer.

Configure the Print Dr iver i n Windows NT4

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional

Communication) that you wish to set for the printer.

Windows 2000 and XP Professional Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. Verify that the NW Link/IPX/SPX/NetBIOS Compat ible Transport Pr ot ocol is installed in the

Workstation. On the Windows 2000 Desktop select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop Right mouse click on the Local Area Connection icon and select Properties. Verify that the Protocol has been loaded. If the protocol is NOT loaded, click the Install… button, then select

Protocol

select NW Link/IPX/SPX/NetBIOS Compatible Transport Protocol. With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

as the type of network component that you wish to install. Click the

, click Start, Control Panel, and double click Network Connections.

, right mouse click the My Network Places icon and

Add…

button and

2. Verify that the

Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

Control Panel, and double c lick Network Con nections. Right mouse click on the Local Area Connection icon and select Properties. If the Client Service for NetWare is NOT loaded, click the Install… button, then select Client as the type of network component that you wish to install. Click

the Add… but t on and s elect Client Service for NetWare. With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

Client Service for NetWare

is installed in the Workstation. On the Windows 2000

, click Start,

Add the Printer to the Windows 2000 and XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the

Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000, double-click Add Printe r. On Windows XP, from Printer Tasks, select Add a

printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. In Windows 2000

printer name or click next to browse for a printer." Click Next. In Windows XP

, on the "Locate Your Printer" screen, select the radio button labeled "Type the

, on th e "Specify a Printer" screen, select the radio button labeled "Connect to this printer (or to browse for a printer, select this option and click Next)."

6. When the "Browse for Printer" screen displays, wait for the screen to finish loading its list of Servers and Print Queues. Note: Make sure that you are browsing the NetWare network and NOT the Microsoft Windows Network.

7. On the "Browse for Printer" screen, click on (select with your mouse) your Prima ry Server and Print Queue. Click Next.

8. When prompted for the driver files, select Have Disk and browse to the location of your print drivers.

9. Select the .INF file then click Open.

10. W hen the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

13. Sel ect Yes to print a test page. Click Next.

14. Click Finish.

Configure t he P r int Dri ver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

NetWare 4.xx (NDS) Printi ng D17

Before You Start

Windows 95/98/Me/NT4 Workstation Print Driver Installation

Verify that the Correct Protocol and Service is installed in the workstation

1. At the Desktop, right mouse click the Network Neighborhood icon ("My Network Places" in Windows Me).

2. Left mouse click on Properties.

3. Click on the Protocols Tab (in W in. NT) or the Configuration Tab (in Win. 95/98/Me) to verify that the IPX/SPX Protocol has been loaded. It should appear in the displayed list.

4. Note: If the IPX/SPX Protocol has NOT been loaded, click the Add butt on, select IPX/SPX Protocol from the available list and click OK. If the setup program fails to find the required files, you will have to click Have Disk... to load the protocol from the Operating System installer disk for this workstation.

5. Left mouse click on the Services Tab (in Win. NT) or the Configuration Tab ( i n W i n. 95 / 9 8/ M e) to verify that the Novell Client for NetWare (s uch as IntranetW are Client f or W i ndows NT or Nov ell Client 32) is loaded. Do NOT use the Microsoft Client for NetWare because it is NOT NDS enabled

Note: If the Novell Client is not loaded you will need to load the Novell Client Service from the Novell Server Install CD ROM. Get the CD ROM, insert it in your ROM drive, and use Windows Explorer to locate the Read Me file for your NetWare version. Follow the Read Me instructions to install the client. When finished with the install, unless otherwise instructed by the Read Me file, you may still have to click on the Services Tab (NT) or Configuration Tab (95/98/Me), click the Add button, select the Novell client service, and click OK.

Add the Printer to the Windows 95/98/Me/NT desktop

1. On the Windows desktop, use your mouse to select “Start,” “Settings,” “Printers,” and “Add Printer.”

2. Select the Network Printer radio button and click Next.

3. When the Network directory window displays (immediately in Win. NT, or by clicking Browse in Win. 95/98Me), double click on the network icons (or the + sign in front of the icons) to open up the Network tree and context (country, organization, and organizational unit) to locate your printer’s queue and name. Click on the printer’s queue/name to highlight it and click the OK button.

4. Click

5. When the Manufacturers and Printers window displays, select Have Disk… and enter in the path to your driver files. Note that you can also use the Browse button to locate the required .INF file.

6. Click OK on the "Open" screen, if you used the Browse button.

7. Click OK on the "Install From Disk" screen.

8. When the "Printers" list is displayed on screen, select your Printer. Click Next.

10. Print a T est Page. Verify that it prints at the Device.

11. Click Finish.

to open the Manufacturers and Printers window.

Configure the Print Dr iver i n Windows 95/98/M e

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Properties.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Configure the Print Dr iver i n Windows NT4

1. From the Start menu, select Settings and then Printers.

2. Right click on the Printer's icon and select Document Defaults.

3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.

Windows 2000 and XP Professional Workstation Print Driver Installation

Verify that the Correct Protocols and Services are installed in the workstation

1. Verify that the NW Link/IPX/SPX/NetBIOS Compat ible Transport Pr ot ocol is installed in the Workstation. On the Windows 2000 Desktop select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop Right mouse click on the Local Area Connection icon and select Properties. Verify that the Protocol has been loaded. If the protocol is NOT loaded, click the Install… button, then select

Protocol

select NW Link/IPX/SPX/NetBIOS Compatible Transport Protocol. With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

as the type of network component that you wish to install. Click the

, click Start, Control Panel, and double click Network Connections.

, right mouse click the My Network Places icon and

Add…

button and

2. Verify that the Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop

the Add… but t on and s elect Client Service for NetWare. With your Operating System Installer Disk readily available, click the Have Disk… button and follow any remaining instructions.

Client Service for NetWare

is installed in the Workstation. On the Windows 2000

, click Start,

Add the Printer to the Windows 2000 and XP Desktop

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. On Windows 2000, double-click Add Printe r. On Windows XP, from Printer Tasks, select Add a printer.

3. When the "Add Printer Wizard" displays, click Next.

4. Select Network Printer and click Next.

5. In Windows 2000 printer name or click next to browse for a printer." Click Next. In Windows XP

, on the "Locate Your Printer" screen, select the radio button labeled "Type the

, on th e "Specify a Printer" screen, select the radio button labeled "Connect to this printer (or to browse for a printer, select this option and click Next)."

6. When the "Browse for Printer" screen displays, wait for the screen to finish loading its list of Servers and Print Queues.

7. On the "Browse for Printer" screen, double click on the network icons (or the + sign in front of the icons) to open up the Network tree and context (country, organization, and organizational unit) to locate your printer's queue and name. Click on the printer's queue/name to highlight it. Click Next.

8. When prompted for the driver files, select Have Disk and browse to the location of your print drivers.

9. Select the .INF file then click Open.

10. W hen the "Install from Disk" screen displays, verify that the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

13. Sel ect Yes to print a test page. Click Next.

14. Click Finish.

Configure t he P r int Dri ver

1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes.

2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication. Additional settings ma y be accessed by clicking the Printing Preferences button on the General Tab.

Common UNIX Printing System (CUPS)

Overview

The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers.

Currently available for downloading from a number of sources on the Internet, such as www.cups.org CUPS is offered in both source code and binary distributions.

Before You Start

Verify that IPP and Port 9100 are enabled at your device. For instructions, refer to the IPP Configuration and Configure Port 9100 topics in the NOS Selecti on

section of this guide.

Installing CUPS on the UNIX workstation

The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products and available for downloading at

www.cups.org/documentation.php

Easy Software is also available at this site. A case history of the building and installation of CUPS source code on a FreeBSD 4.2 machine, is

described in the article entitled Using CUPS--the Common UNIX Printing System, by Ralph Krause, available at www.cups.org selections. Directory locations for the CUPS files, as described in this article, are the following:

Programs were copied to /usr/local/bin and usr/local/sbin. Documentation was copied to /usr/local/share/docs/cups. A directory called /usr/local/share/cups was created for various CUPS data files. The configuration files were copied to /usr/local/etc/cups.

The binary distribution of CUPS is available in tar format with installation and removal scripts, as well as in rpm and dpkg formats for RedHat and Debian versions of Linux. After logging into the workstation as root (su) and downloading the appropriate files to the root directory, the CUPS installation process begins as follows:

Tar format:

After untarring the files, run the installation script with ./cups.install (and press Enter).

RPM format:

rpm -e lpr rpm -i cups-1.1-linux-M.m.n-intel.rpm (and press Enter).

Debian format:

, through the links/documentation/tutorials/BSD Today - Using CUPS

. An Overview of the Common UNIX Printing System, Version 1.1 by

dpkg -i cups-1.1-linux-M.m.n-intel.deb (and press Enter). Note: RedHat Linux, versions 7.3 and newer, include CUPS support, so software downloading is

unnecessary. Also, CUPS is the default printing system used by Mandrake Linux.

Installing the Xerox PPD on the workstation

The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and available for downloading from the Internet at www.xerox.com

From the CD-ROM or from the downloaded Internet file, with root privileges copy the PPD into your cups ppd folder on your workstation. If you are unsure of the folder's location, use the Find command to locate the ppd's. An example of the location of the ppd.gz files in RedHat 8.1 is /usr/share/cups/model.

Addi ng t he Xe rox pri n t e r

1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the source code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd press Enter).

2. Type http://localhost:631/admin

3. For User ID, type root. For the requested password, type the root password.

4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list.

Printing with CUPS

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands. Use the -d option with the lp command to print to a specific printer.

lp -dprinter filename (Enter)

Use the -P option with the lpr command to print to a specific printer.

lpr -Pprinter filename (Enter)

For complete information on CUPS printing capabilities, see the CUPS Software Users Manual available from www.cups.org/documentation.php

into the address (URL) box of your web browser and press Enter.

Options

Enabling Options with Software Keys

Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Digital Watermark), Internet Fax (iFAX), and J ob Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work.

Upon receipt of the software key, use the following procedure to enable the associated Option.

5. Press the Log In / Out button to enter System Administration Mode.

6. On the keypad enter [11111] or the current password. Touch Confirm when finished.

7. Touch System Settings.

8. Touch System Settings, again.

9. Touch Common Settings.

10. Touch Maintenance.

11. Touch Software Options and enter the key in the box provided.

12. Touch Save, then touch Reboot.

Scanning to Mailbox

Scan to Mailbox Overview

It is assumed that you purchased the Scanning option to enable Scanning to Mailbox with your Device. If you did not, contact your Xerox Representative to purchase this option.

The machine is capable of storing scanned jobs on its local hard drive. The documents stored in a mailbox can be:

• Printed

• Previewed by using the Thumbnail Preview Kit. It is assumed that you purchased the Thumbnail

Preview K it . If you did not, contact your Xerox Representative to purchase this option.

• Associated with Job Flow Sheets. For details see Setup and Use of Job Flow Sheets with Mailboxes in the Options section of this guide.

• Retrieved from a remote workstation

Entire Mailboxes can be linked with Job Flow Sheets. For details see Setup and Use of Job Fl ow Sheets with Mailboxes in the Options section of this guide.

Before You Start

It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option.

To support retrieval of scanned documents from the Device's "Mailboxes" to your workstation's desktop, make sure that the protocol known as "Salutation" is enabled, either from the Device's Control Panel or through the use of Internet Services.

Print a Settings List to verify that Salutation is enabled

1. Press the Machine Status but ton.

2. Press the Billing Meter/Print Report Tab on the touch screen.

3. Press the Print Report/List button.

4. Press the Copy Mode Settings butto n.

5. Press the Settings Li st but ton displayed by itself on screen.

6. Press th e la rg e , gr ee n, Start button, located t o the immediate right of the Control Panel’s numeric keypad.

7. The printing process will be graphically displayed on the touch screen. Upon receipt of the Settings List, note that the three page print is formatted into two columns with horizontal ruled lines indicating four distinct data display areas on the print. The first area displays System Settings area displays Cop y Mode Set t ings displays Communication Settings ENABLED.

. The second

. The third area displays Print Mode Settings. The fourth area

. THIS IS THE AR EA T HA T SH O UL D SH OW SALUTATION AS

To enable Salutation from Internet S ervices

1. From t h e Device' s Settings List, verify that TCP/IP is enabled and that the Device has an IP address displayed on the Report. If it doesn't, go to the NOS Selection section of this guide and refer to the TCP/IP Protocol Configuration topic for TCP/IP set up instructions.

2. Assuming that TCP/IP is enabled and the Device has an assigned IP address, open your Web browser at your networked workstation and enter the TCP/IP address of the Device in the Address or Locati on f i el d. Pr es s Enter.

3. Click the Properties Tab.

4. Click the Port Statu s hot link in the beginning list of hot links in the Directory Tree.

5. In the displayed Port Status table, make sure that the check box next to Salutation is enabled with a check m ark in the box. If it is n't, use your mous e to place a check mark in th e box.

6. To have the Device register changes made to this table, click the Apply button, the n click the Reboot button (always available on the Status Tab) to remotely reboot the Device.

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Xerox WorkCentre 7228, WorkCentre 7235, WorkCentre 7245 System Administrator’s Guide

Specifications and Main Features

Frequently Asked Questions

User Manual