Xerox WORKCENTRE 7228, WORKCENTRE 7235, WORKCENTRE 7245 User Manual

PostScript® User Guide

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Xerox

, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com

1 Checking the PostScript® Kit Contents...............................................7

2 Operation with Windows 95/98/Me .......................................................9

About the Software ..................................................................................9

Bundled Software ...............................................................................9

Hardware/Software Requirements ....................................................10

Computer System ........................................................................10

Basic Software .............................................................................10

Installing the Adobe PostScript Printer Driver .......................................10

Installation Procedure .......................................................................10

If you click Disagree in the License Agreement ...........................11

Printer Driver Properties ........................................................................11

Configuration Tab Settings ...............................................................12

Settings ........................................................................................12

Options Tab Settings ........................................................................14

Settings ........................................................................................14

Color Settings Tab Settings ..............................................................15

Settings ........................................................................................15

Advanced .....................................................................................16

Output Settings Tab Settings ............................................................16

Job Type ......................................................................................16

Settings ........................................................................................17

Status ...........................................................................................18

How to Use Help ...................................................................................18

3 Operation with Windows NT 4.0..........................................................19

About the Software ................................................................................19

Bundled Software .............................................................................19

Hardware/Software Requirements ....................................................20

Computer System ........................................................................20

Basic Software .............................................................................20

Installing the Adobe PostScript Printer Driver .......................................20

Installation Procedure .......................................................................20

If you click Disagree in the License Agreement ...........................21

Device Options and Print Settings .........................................................21

Device Settings Tab Settings ............................................................22

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Settings ........................................................................................22

Configuration Tab Settings ...............................................................23

Settings ........................................................................................23

Advanced Tab Settings ....................................................................24

Settings ........................................................................................25

Paper/Output Tab Settings ...............................................................27

Job Type ......................................................................................27

Settings ........................................................................................28

Status ...........................................................................................29

Image Options Tab Settings .............................................................29

Settings ........................................................................................29

Layout Tab Settings ..........................................................................31

Settings ........................................................................................31

How to Use Help ...................................................................................31

4 Operation with Windows 2000, Windows XP and Windows

Server 2003 ...........................................................................................33

About the Software ................................................................................33

Bundled Software .............................................................................33

Hardware/Software Requirements ...................................................34

Computer System ........................................................................34

Basic Software .............................................................................34

Installing the Printer Driver ....................................................................34

Installation Procedure .......................................................................34

Device Options and Print Settings ........................................................36

Device Settings Tab Settings ...........................................................37

Settings ........................................................................................37

Configuration Tab Settings ...............................................................38

Settings ........................................................................................38

Bi-Directional Communication Setup ...........................................39

Advanced Tab Settings ....................................................................40

Settings ........................................................................................40

Paper/Output Tab Settings ...............................................................43

Job Type ......................................................................................43

Settings ........................................................................................44

Status ...........................................................................................45

Image Options Tab Settings .............................................................45

Settings ........................................................................................45

Layout Tab Settings ..........................................................................46

Settings ........................................................................................47

How to Use Help ...................................................................................47

4 Xerox WorkCentre 7228/7235/7245 PostScript® User Guide

5 Operation on Macintosh Computers ..................................................49

About the Software ................................................................................49

Bundled Software .............................................................................49

Hardware/Software Requirements ....................................................50

Computer System ........................................................................50

Basic Software .............................................................................50

Installing the Adobe PostScript Printer Driver .......................................50

Installation Procedure (Mac OS 9.x or earlier) ..................................50

Setting the Printer Driver (Mac OS 9.x or earlier) .............................51

Installation Procedure (Mac OS X) ...................................................53

Adding a Printer (Mac OS X) ............................................................53

Installable Options .................................................................................55

For Mac OS 9.x and earlier ...............................................................55

For Mac OS X ...................................................................................56

Settings ........................................................................................56

Printer Specific Driver Settings ..............................................................57

For Mac OS 9.x and earlier ...............................................................57

Settings ........................................................................................58

For Mac OS X ...................................................................................60

Job Type Settings ........................................................................60

Job Accounting Settings ..............................................................61

Image Options Settings ................................................................62

Printer Features Settings .............................................................63

Installing the Screen Fonts ....................................................................65

6 Appendix ...............................................................................................67

Cautions and Limitations .......................................................................67

Troubleshooting ...........................................................................67

Print operation ..............................................................................67

7 Index ......................................................................................................69

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6 Xerox WorkCentre 7228/7235/7245 PostScript® User Guide

1 Checking the PostScript® Kit Contents

The devices and components of the kit are described below.

If any of the following are missing, contact the Xerox Welcome Center.

PostScript Program ROM

This ROM makes PostScript printing possible with the printer.

1 PostScript Driver Library CD-ROM

Includes the PostScript drivers and screen fonts.

Documentations

• License Agreement

• Single sheet (PostScript DC readme sheet)

• PostScript Kit Installation Guide

Xerox WorkCentre 7228/7235/7245 PostScript® User Guide 7

1 Checking the PostScript® Kit Contents

8 Xerox WorkCentre 7228/7235/7245 PostScript® User Guide

2 Operation with Windows 95/98/Me

The following information can be found in this chapter:

• About the Software

– Bundled Software

– Hardware/Software Requirements

• Installing the Adobe PostScript Printer Driver

– Installation Procedure

• Printer Driver Properties

– Configuration Tab Settings

– Options Tab Settings

– Color Settings Tab Settings

– Output Settings Tab Settings

• How to Use Help

About the Software

This section describes the software for Windows 95, Windows 98, and Windows Me included on the PostScript Driver Library CD-ROM.

Bundled Software

The following items are included on the enclosed CD-ROM.

Adobe PostScript Printer Driver (ver. 4.5.3) and PPD files - Adobe PostScript driver and PPD files (for Windows 95/98/Me).

ATM (Adobe Type Manager) (ver. 4.1) - Helps you to install typefaces and activate and manage your fonts.

Adobe Screen Fonts (TrueType/PostScript) - Includes 136 screen fonts (19 TrueType fonts and 117 PostScript fonts), which are compatible with the printer fonts. ATM is used to install the PostScript screen fonts. When using these fonts to print, it is recommended that you use the Adobe PostScript (4.5.3) printer driver.

Adobe Reader - Allows you to view and print PDF files on all major computing platforms.

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2 Operation with Windows 95/98/Me

Hardware/Software Requirements

The minimum system requirements for the Windows 95/Windows 98/Windows Me printer driver are described below.

Computer System

Personal computer in which the Windows 95/Windows 98/Windows Me OS can operate.

Basic Software

Windows 95, Windows 98 or Windows Me

Installing the Adobe PostScript Printer Driver

Install Adobe PostScript 4.5.3 printer driver onto Windows 95, Windows 98 or Windows Me by following the procedure below.

This section describes how to install the printer driver for Windows 98, as an example.

It is possible to cancel installation of the printer driver by clicking [Cancel] in the dialog box displayed during installation. You can also click [Back] to ignore the settings in that dialog box and return to the previous dialog box.

Installation Procedure

1. Start Windows 98.

2. On the Start menu, point to Settings and click [Printers].

3. In the Printers window, double-click [Add Printer].

4. Click [Next].

5. Select how the printer is connected to the computer and click [Next].

Select [Local printer] when the printer is connected directly to the computer. Otherwise, select [Network printer]. The following is an example of a local printer.

NOTE: When you select [Network printer], specify the path to the printer in the network path or queue name box.

6. Insert the PostScript Driver Library CD-ROM in your CD-ROM drive.

7. Click [Have Disk].

8. Enter “Drive Name:\English\PrinterDriver\win9x_Me” in the “Copy manufacturer’s

files from:” box and click [OK]. In this guide, we have used “E:” as the CD-ROM drive. If you are using a different drive for the CD-ROM, specify accordingly.

NOTE: Click [Browse] to specify a folder on the CD-ROM.

9. Select your printer model from the Printers list and click [Next].

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NOTE: When Finisher C or Finisher C with Booklet Output Tray is installed, select the model number with ‘C’ at the end.

10. Select the port that you are using and click [Next].

11. Type a name for the printer and specify whether you want to use the printer as the

default printer, then click [Next].

12. Specify whether to print a test page, then click [Finish].

Installation begins.

13. Read the End User License Agreement and click [Agree].

If you click [Disagree], see If you click Disagree in the License Agreement on page 11 for details.

14. Confirm that a printer has been added in the Printers window.

This completes installation of the printer driver. Remove the CD-ROM from the drive.

See Printer Driver Properties on page 11 to configure the printer.

Store your CD-ROM in a safe place.

If you click Disagree in the License Agreement

Click [No] to return to the operation and continue.

Click [Yes] to cancel the installation. A printer is added to the Printers window, but the printer driver is not installed properly.

When you right-click the printer and click [Properties] from the menu, the Re-installation tab is added to the printer driver properties dialog box. Follow the directions on that tab.

When you finish reinstalling the printer driver, see Printer Driver Properties on page 11 to set up the printer.

Printer Driver Properties

This section describes printer specific settings included in the printer driver properties.

• Configuration Tab

• Options Tab

• Color Settings Tab

• Output Settings Tab

NOTE: You can also refer to Help for explanations of these settings. See How to Use Help on page 18 for details about how to use Help.

To view the printer driver properties, select the printer icon in the Printers window, then click [Properties] on the File menu.

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2 Operation with Windows 95/98/Me

Configuration Tab Settings

This section describes the settings of the Configuration tab.

Select the function that you want to set in the Features List and change the settings in the Change box below.

Settings

NOTE: You can restore defaults by clicking [Defaults].

NOTE: The settings that can be selected vary depending on which options have been

installed. Change these settings only after confirming that the option settings are complete. See Options Tab Settings on page 14.

Collated - Selects whether to collate a printed sets from a multiple-page file.

Stapling - Specifies the stapling location and number of staples. This option requires

an optional Finisher unit.

NOTE: You can use staples only when a Finisher Tray is selected for Output bin in the Paper tab.

Hole Punch - Specifies the punching position. The holes are made based on the output orientation of the paper. As a result, the holes may not be punched correctly depending on the position of the image. (PS C-series only)

Hole Punch Settings - Specifies the number of holes to punch. (PS C-series only)

Fold - Specifies the folding method. (PS C-series only)

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2 Operation with Windows 95/98/Me

Offset - The position of individual jobs or sets of copies are shifted to either side of the output tray to enable easy separation.

Feed Orientation - Specifies the paper orientation when printing from the bypass tray. When feeding the short edge of the paper first, select [Landscape]. When feeding the long edge of the paper, select [Portrait].

Front Cover - Specifies the paper tray that the front cover stock is to be fed from.

Back Cover - Specifies the paper tray that the back cover stock is to be fed from.

Print on Separators - Specifies whether to print on the transparency separators as

well as the transparency.

Separator Paper Supply - Specifies the paper tray that transparency separators are to be fed from. When [Auto Paper Select] is selected, the tray set on the machine is used as the feed destination.

Print Mixed Sized Originals - Specifies whether you are printing mixed sized originals for 2 Sided Print.

Image Enhancement - Specifies whether to use the Image Enhancement function. Selecting [On] smoothes out boundaries when printing. This reduces jagged edges by artificially increasing the resolution of the image. When printing a bitmapped image composed of coarse halftone dots, smooth color gradation is impossible in certain situations. In this case, select [Off].

Draft Mode - Specifies whether to reduce the amount of toner used when printing drafts. When [On] is selected, the overall printed color becomes lighter. This is best for printing documents when high print quality is not necessary.

Substitute Tray - Specifies what action to take when the paper for the print size is not loaded in the machine.

Printer Default - Use the printer settings. The settings can be confirmed on the control panel.

Display Message - Display paper supply messages on the control panel. Printing is impossible until paper is supplied.

Use Closest Size (Reduce to Fit) - Selects the closest paper size and automatically adjusts the image size as necessary.

Use Closest Size (100%) - Selects the closest paper size and prints the same size as the image.

Use Larger Size (Reduce to Fit) - Selects paper larger than the original and automatically adjusts the image size as necessary.

Use Larger Size (100%) - Selects paper larger than the original and prints the same size as the image.

Select Tray 5 (Bypass) - Feeds from bypass tray.

Skip Blank Pages - Specifies whether to skip blank pages when printing documents

that contain blank pages.

Custom Paper Auto Orientation - Specifies whether to correct the orientation when printing to a custom paper size.

Brightness - Adjusts the level of brightness applied to the printed images.

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2 Operation with Windows 95/98/Me

Available Printer Memory - Enter the amount of usable printer memory (in KB) in the Edit box. Usually, it is not necessary to change this.

Available Font Cache - Enter the amount of memory available for the font cache (in KB) in the Edit box. Usually, it is not necessary to change this.

Account Mode - Specifies if all users or only System Administrators can change authentication related settings.

Options Tab Settings

This section describes the settings in the Options tab.

Select the items in Hardware Options and change them in the Change box below. To use this function, it is necessary to make appropriate settings in this tab.

NOTE: You can restore defaults by clicking [Default].

Settings

Paper Tray Configuration - Specifies the paper tray type installed on the machine.

When [4-Tray] is selected, the standard paper trays are installed.

When [4-Tray (High Capacity)] is selected, the high-capacity trays are installed.

Output Options - Specifies whether the Finisher output unit is installed for WorkCentre 7228/7235/7245 PS printers, and whether the Finisher (2 Holes/4 Holes) or Finisher (3 Holes) is installed for WorkCentre 7228/7235/7245 PS C-series printers.

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Booklet Output Tray - Specifies whether the Booklet Output Tray (optional) is installed. (PS C-series only)

Memory - Specifies the amount of printer memory.

Color Settings Tab Settings

This section describes the settings in the Color Settings tab.

2 Operation with Windows 95/98/Me

NOTE: You can restore defaults by clicking [Defaults].

Settings

Output Color - Specifies printing in full color mode or black and white mode.

Image Quality - Specifies the print quality of the document. Select [High Speed] for

quick output, [High Quality] for high quality output regardless of the speed, or [High Resolution] for printing in Decomposer resolution.

Image Types - Specifies the color adjustment printing mode optimized for the input type.

Standard - Printing is optimized for business documents containing text and graphs.

Photos - Printing is optimized for high-gradation images to best reproduce photos.

Presentation - Printing is optimized for presentation materials to produce vivid

colors.

Web Pages - Printing is optimized for low-resolution images such as web pages and screen displays.

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2 Operation with Windows 95/98/Me

CAD - Printing is optimized for reproducing fine lines and colored text.

Off - Printing occurs with no color adjustment.

Advanced

Screen - Specifies the printer engine screening mode.

RGB Gamma Correction - Specifies the color adjustment input source gamma value.

Gray Guaranteed - Specifies printing of achromatic colors in non-raster image areas

with black toner only.

Display warning message about Color Settings - When checked, the printer driver displays the Optimum Color Settings dialog box if an image color matching option is selected on the Graphics tab. The Image Color Matching settings are only available when an ICC profile is linked in the Color Management tab.

Output Settings Tab Settings

This section describes the settings in the Output Settings tab.

NOTE: You can restore defaults by clicking [Defaults].

Job Type

You can specify the print function for Secure Print, Sample Set, and Delayed Print.

Secure Print temporarily stores print jobs in the printer, and then prints them when print instructions are received from the control panel.

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2 Operation with Windows 95/98/Me

Sample Set outputs only one copy when multiple copies are specified. If there is no problem, the remaining sets can be printed.

Delayed Print temporarily stores print jobs in the printer, and then prints them at the scheduled time.

To use Secure Print, Sample Set, or Delayed Print feature, input the User ID and passcode for Job Type. The passcode entered appears as asterisks (*).

Normal Print - Select when you do not want to output secure prints, a sample set, or delayed prints.

Secure Print - Select when you want to output secure prints.

Sample Set - Select when you want to output a sample set.

NOTE: The Collated setting must be selected in the Page Setup tab, under the

application's File menu, when using Job Type.

Delayed Print - Select when you want to output delayed prints.

See the On-line Help for details on the operation of the printer.

User ID - Displays the User ID for Secure Print and Sample Set. The user ID should be of maximum 24 characters.

Settings

Passcode - Enter the passcode for Secure Print. Each digit entered appears as an

asterisk (*). Enter the passcode within 12 digits.

Retrieve Document Name - In Secure Print, Sample Set, and Delayed Print, select the method to retrieve the name of the documents stored in the printer. Select [Auto Retrieve] or [Enter Document Name]. If [Auto Retrieve] is selected, the document name will be obtained from the application that sends the print command. No manual entry is allowed. Document names that have exceeded 24 characters will be truncated. If you have selected [Enter Document Name], enter a name in the [Document Name] text field.

Document Name - This item is used when [Enter Document Name] is seleced for [Retrieve Document Name]. Enter the name of the document stored in the printer. The name entered should be within 24 characters.

Start Print Time - Specifies the time that a Delayed Print job will be printed. Place the cursor in the hour or minute box and press the up or down triangle to specify the start time. You can also set the time by entering the time directly into the boxes. The default setting is 00:00.

Fit to New Paper Size - Specifies the paper size on which to print the image. The output is automatically enlarged or reduced, depending on the paper size selected here and the paper size selected in the Paper tab.

For example, when you select [B5] in Paper Size on the Paper tab, and select [A4] as the new size, the output is automatically enlarged and printed.

When you select [None], the job is printed based on the Paper Size selected in the application.

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2 Operation with Windows 95/98/Me

Banner Sheet - Specifies whether to add a banner sheet to the printed output.

When [Printer Default] is selected, the printer settings are used.

When [Print Start Page] is selected, outputs the banner sheet using the start-sheet.

E-mail Job Confirmation - Specifies whether to use the Mail Notify feature to notify the end of the print job via e-mail. Default is [Off].

Enter E-Mail Address - Specifies the e-mail address for the Mail Notify feature.

Display warning message about Output Settings - When printing, the printer driver

checks whether the Output Size setting conflicts with other settings.

When this is activated, a dialog box appears if there is a conflict during printing. Check the content of the dialog box and resolve the conflicting function to continue printing.

When this is inactive, no conflict dialog box appears, but the conflicting setting is automatically resolved and printing continues.

Image Rotation 180 Degrees - Set the checkbox to rotate the prints by 180°. Default is [No Rotation].

Status

The printer status can be monitored by selecting the [Status] button on the [Output Settings] tab.

How to Use Help

The following describes how to use Help.

1. Click and a ? mark appears next to the pointer. You can then click items for

which you need explanations, opening a pop-up window that contains relevant information. Click inside the pop-up window to close it.

2. Click [Help], an explanation of the current tab appears as Help information.

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3 Operation with Windows NT 4.0

The following information can be found in this chapter:

• About the Software

– Bundled Software

– Hardware/Software Requirements

• Installing the Adobe PostScript Printer Driver

– Installation Procedure

• Device Options and Print Settings

– Device Settings Tab Settings

– Configuration Tab Settings

– Advanced Tab Settings

– Paper/Output Tab Settings

– Image Options Tab Settings

– Layout Tab Settings

• How to Use Help

About the Software

This section describes the software for Windows NT 4.0 that is included on the PostScript Driver Library CD-ROM.

Bundled Software

The following items are included on the CD-ROM.

Adobe PostScript Printer Driver (ver. 5.2.2) and PPD files - Adobe PostScript driver and PPD files (for Windows NT 4.0).

ATM (Adobe Type Manager) (ver. 4.1) - Helps you to install typefaces and activate and manage your fonts.

Adobe Reader - Allows you to view and print PDF files on all major computing platforms.

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3 Operation with Windows NT 4.0

Hardware/Software Requirements

The minimum system requirements for the Windows NT 4.0 printer driver are described below.

Computer System

Personal computer in which the Windows NT 4.0 OS can operate.

Basic Software

Windows NT Workstation 4.0/Windows NT Server 4.0 (Service Pack 6a or later)

Installing the Adobe PostScript Printer Driver

Install the Adobe PostScript 5.2.2 printer driver onto Windows NT by following the procedure below.

It is possible to cancel installation of the printer driver by clicking [Cancel] in the dialog box displayed during installation. You can also click [Back] to delete the settings in that dialog box and return to the previous dialog box.

Installation Procedure

1. Start Windows NT 4.0.

NOTE: Log on as a Power User group member or an Administrator. Refer to the Windows NT 4.0 documentation for details about the Power User group.

2. On the Start menu, point to Settings and click [Printers].

3. In the Printer window, double-click [Add Printer].

4. Select how the printer is connected to the computer and click [Next]. Select [My

Computer] if the printer is connected directly to the computer or to the network in the TCP/IP(LPD) environment. Select [Network printer server] in other cases. The following is an example of a local printer.

NOTE: Specify the target printer in the Connect to Printer dialog box if you selected [Network printer server].

5. Select the port you are using and click [Next].

6. Insert the PostScript Driver Library CD-ROM in the CD-ROM drive.

7. Click [Have Disk].

8. Enter “Drive Name:\English\PrinterDriver\NT40” in the “Copy manufacturer’s files

from:” box and click [OK]. In this guide, we have used “E:” as the CD-ROM drive. If you are using a different drive for the CD-ROM, specify accordingly.

NOTE: Click [Browse] to specify a folder on the CD-ROM.

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3 Operation with Windows NT 4.0

9. Select your printer model from the Printers list and click [Next].

NOTE: When Finisher C or Finisher C with Booklet Output Tray is installed, select the model number with ‘C’ at the end.

10. Enter the printer name, specify if you want to use the printer as the default printer,

and click [Next].

11. Select [Not shared] and click [Next].

We recommend that you install the driver on each computer with the procedure appropriate to the Operating System.

12. Specify whether to print a test page, then click [Finish].

Installation begins.

13. Read the End User License Agreement and click [Agree].

When you click [Disagree], see If you click Disagree in the License Agreement on page 21 for details.

14. Confirm that the printer has been added in the Printers window.

This completes installation of the printer driver. Remove the CD-ROM from the drive.

See Device Options and Print Settings on page 21 to configure the printer.

Store your CD-ROM in a safe place.

If you click Disagree in the License Agreement

Click [No] to return to step 13 and continue the operation.

Click [Yes] to cancel the installation. A printer is added in the Printers window, but the printer driver is not installed properly.

Select the printer and click [Properties] on the File menu. The Re-installation tab is added to the printer driver properties dialog box. Follow the directions on that tab.

When you finish reinstalling, see Device Options and Print Settings on page 21 to set up the printer.

Device Options and Print Settings

This section describes printer specific settings for printer driver properties and document presets.

• Installable Options in the Device Settings Tab

• Configuration Tab

• Printer Specific Sections in the Advanced Tab

• Paper/Output Tab

• Image Options Tab

• Layout Tab

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3 Operation with Windows NT 4.0

NOTE: You can also refer to Help for explanations of these settings. See How to Use Help on page 31.

To view the Device Settings or Configuration tabs, select the printer icon in the Printers window, then click Properties on the File menu.

To view the Advanced, Paper/Output, Image Options, or Layout tabs, select the printer icon in the Printers window, then click Document Defaults on the File menu.

Device Settings Tab Settings

This describes Installable Options in the Device Settings tab. To print correctly, it is necessary to make appropriate settings in this tab.

Select the items in Installable Options and change the settings in the Change Setting box at the bottom of the tab.

Settings

Paper Tray Configuration - Specifies the paper tray type installed on the machine.

When [4-Tray] is selected, the standard paper trays are installed.

When [4-Tray (High Capacity)] is selected, the high-capacity trays are installed.

Booklet Output Tray - Specifies whether the Booklet Output Tray (optional) is installed. (PS C-series only)

22 Xerox WorkCentre 7228/7235/7245 PostScript® User Guide

Paper Size Settings - Specifies the paper size group for different areas to enable the selection of paper size common to that location.

Color Mode - Specifies the color setting. If [Black] is selected, all colors will be printed in black.

Memory - Specifies the amount of printer memory.

Configuration Tab Settings

This section describes the settings of the Configuration tab.

3 Operation with Windows NT 4.0

NOTE: You can restore defaults by clicking [Defaults].

Settings

Account Mode - Specifies if all users or only System Administrators can change

authentication related settings.

Detailed User Settings - Sets the authentication information.

Use Default User Settings - The values set in this feature are used as the

authentication parameters.

– Specify User ID - Select how to specify User ID.

– User ID - Enter a User ID.

– Passcode - Enter the Passcode for the User ID.

– Account ID - Enter an Account ID.

– Billing ID - Enter a User ID for Charge Print.

– Passcode - Enter the Passcode for the Billing ID.

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3 Operation with Windows NT 4.0

Prompt User for Settings - Select this feature to display the [Enter User Details] dialog-box each time you start printing. The user is then required to enter authentication information such as their User ID or Billing ID.

– Display Previous User Details - Check the box to store the user details entered

in the [Enter User Details] dialog-box, and display the details in the box as a default next time.

– Hide User_ID (***) - Check the box to specify whether a user ID is to be displayed

or hidden when it is entered.

– Hide Account ID (***) - Check the box to specify whether an account ID is to be

displayed or hidden when it is entered.

High Speed Printing - Set this feature to make improvements in print speed, when using an application that generates PostScript directly.

Get Information from Printer - Clicking [Get Information from Printer] when the machine is used as a network printer obtains the printer option installation state using the print port to which the printer is connected.

Network Address - Displays the network address of the printer when the [Get Information from Printer] button is clicked.

Advanced Tab Settings

This section describes the settings in the Advanced tab. Select the items in the Advanced tab and change the settings in the Change Setting box at the bottom of the tab.

24 Xerox WorkCentre 7228/7235/7245 PostScript® User Guide

Settings

3 Operation with Windows NT 4.0

NOTE: The settings that can be selected vary depending on which options have been installed. Change these settings only after confirming that the option settings are complete. See Device Settings Tab Settings on page 22.

Quantity - Specifies the number of output copies.

Collated - Specifies that the output copies be collated.

Image Orientation - Specifies the image orientation, portrait or landscape.

TrueType Fonts - Specifies the font handling for documents containing TrueType

fonts.

Substitute with Device Font - Substitute TrueType fonts with fonts resident on the machine.

Download as Softfont - Download the font to the machine as a softfont.

Reduce/Enlarge - Specifies the reduction/enlargement ratio as a percentage between

25 and 400%.

Color - Specifies image reproduction in full color or black and white.

PostScript Output Format - Specifies the default PostScript file output format for

when saving to a file.

Optimize for Speed - For faster printer processing.

Optimize for Portability - Reduce portability errors.

Encapsulated PostScript - Outputs to an encapsulated PostScript file.

Archive Format - Outputs to an archive format file.

TrueType Font Download Method - Specifies the font handling for documents

containing TrueType fonts.

Automatic - Automatic font handling.

Outline - Include as vector outlines.

Bitmap - Include as bitmap images.

Native TrueType - Include TrueType fonts in their native format.

PostScript Language Level - Specifies the PostScript language level for compatibility

with other devices (1, 2, or 3).

Print PostScript Error Message - Specifies whether to print PostScript errors when an error occurs in a print job.

Mirror Image - Specifies whether to create mirror images for left-hand and right-hand pages when printing.

Offset - The position of individual jobs or sets of copies are shifted to either side of the output tray to enable easy separation.

Front Cover - Specifies the paper tray that the front cover stock is to be fed from.

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Back Cover - Specifies the paper tray that the back cover stock is to be fed from.

Transparency Separators - Specifies the separators to be inserted between

transparencies.

Separator Paper Supply - Specifies the paper tray that transparency separators are to be fed from. When [Auto Paper Select] is selected, the tray set on the machine is used as the feed destination.

Print on Separators - Specifies whether to print on the transparency separators as well as the transparency.

Paper Type (Separators) - Specifies a paper type for the transparency divider.

Image Enhancement - Specifies whether to use the Image Enhancement function.

Selecting [On] smoothes out boundaries when printing. This reduces jagged edges by artificially increasing the resolution of the image. When printing a bitmapped image composed of coarse halftone dots, smooth color gradation is impossible in certain situations. In this case, select [Off].

Gray Guaranteed - Specifies printing of achromatic colors in non-raster image areas in black toner only.

Image Rotation 180 Degrees - Set the checkbox to rotate the prints by 180°. Default is [No Rotation].

Skip Blank Pages - Specifies whether to skip blank pages when printing documents that contain blank pages.

Banner Sheet - Specifies whether to add a banner sheet to the printed output.

When [Printer Default] is selected, the printer settings are used.

When [Print Start Page] is selected, outputs the banner sheet using the start-sheet.

E-mail Job Confirmation - Specifies whether to use the Mail Notify feature to notify the end of the print job via e-mail. Default is [Off].

Enter E-Mail Address - Specifies the e-mail address for the Mail Notify feature.

Substitute Tray - Specifies what action to take when the paper for the print size is not

loaded in the machine.

Printer Default - Use the printer settings. The settings can be confirmed on the control panel.

Display Message - Display paper supply messages on the control panel. Printing is impossible until paper is supplied.

Use Closest Size (Reduce to Fit) - Selects the closest paper size and automatically adjusts the image size as necessary.

Use Closest Size (100%) - Selects the closest paper size and prints the same size as the image.

Use Larger Size (Reduce to Fit) - Selects paper larger than the original and automatically adjusts the image size as necessary.

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Use Larger Size (100%) - Selects paper larger than the original and prints the same size as the image.

Select Tray 5 (Bypass) - Feeds from bypass tray.

Custom Paper Auto Orientation - Specifies whether to correct the orientation when

printing to a custom paper size.

Print Mixed Sized Originals - Specifies whether you are printing mixed sized originals for 2 Sided Print.

EMF Spooling - Specifies the spool format of the print data on the hard disk.

Paper/Output Tab Settings

This section describes the settings in the Paper/Output tab.

3 Operation with Windows NT 4.0

NOTE: You can restore defaults by clicking [Defaults].

Job Type

You can specify the print function for Secure Print, Sample Set, and Delayed Print.

Secure Print temporarily stores print jobs in the printer, and then prints them when print instructions are received from the control panel.

Sample Set outputs only one copy when multiple copies are specified. If there is no problem, the remaining sets can be printed. When only one copy is specified for the output, the settings will be changed to [Normal Print] automatically. When multiple copies are specified for the output, the remaining copies can be output by an instruction from a printer.

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Delayed Print temporarily stores print jobs in the printer, and then prints them at the scheduled time.

To use Secure Print, Sample Set, or Delayed Print feature, click the [Setup] button to input the User ID and passcode for Job Type. The passcode entered appears as asterisks (*).

Normal Print - Select when you do not want to output secure prints, a sample set, or delayed prints.

Secure Print - Select when you want to output secure prints.

Sample Set - Select when you want to output a sample set.

Delayed Print - Select when you want to output delayed prints.

See the On-line Help for details on the operation of the printer.

User ID - Displays the User ID for Secure Print and Sample Set. The user ID should be of maximum 24 characters.

Enter a 1-12 Digit Secure Print Passcode - Enter the passcode for Secure Print. Each digit entered appears as an asterisk (*). Enter the passcode within 12 digits.

Document Name - In Secure Print, Sample Set, and Delayed Print, select the method to retrieve the name of the documents stored in the printer. Select [Use Existing Name] or [Enter Document Name]. If [Use Existing Name] is selected, the document name will be obtained from the application that sends the print command. No manual entry is allowed. Document names that have exceeded 24 characters will be truncated. If you have selected [Enter Document Name], enter a name in the [New Document Name].

Settings

New Document Name - This item is used when [Enter Document Name] is entered in

[Document Name]. Enter the name of the document stored in the printer. The name entered should be within 24 characters.

Paper Size - Specifies the paper size for printing. When [PostScript Custom Page Size] is selected for [Paper Size] on the [Paper / Output] tab, the [Edit...] button becomes active. Click this button to specify the dimension for the custom page on the [PostScript Custom Size Settings] dialog box.

Paper Tray - Specifies the paper tray for printing.

Paper Type - Specifies the paper type for printing.

2 Sided Print - Specifies whether to print on both sides of the paper and whether to flip

the image on the paper.

Output Color - Specifies printing in full color mode or black and white mode.

Stapling - Specifies the stapling location and number of staples. This option requires

an optional Finisher unit.

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Hole Punch Settings - Specifies the number of holes to punch. (PS C-series only)

Stapling/Hole Punch for Mixed Sizes - Displays the [Stapling/Hole Punch for Mixed

Sizes] dialog box. You can specify the settings for stapling (all PS printers) and hole punching (PS C-series only) for mixed sized documents.

Fold - Specifies the folding method. (PS C-series only)

Output Destination - Specifies the output tray.

Status

The printer status can be monitored by selecting the [Status] button on the [Paper/ Output] tab.

Image Options Tab Settings

This section describes the settings in the Image Options tab.

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NOTE: You can restore defaults by clicking [Defaults].

Settings

Image Quality - Specifies the print quality of the document. Select [High Speed] for

quick output, [High Quality] for high quality output regardless of the speed, or [High Resolution] for printing in Decomposer resolution.

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Brightness - Adjusts the level of brightness applied to the printed images.

Basic Features

Image Types - Specifies the color adjustment printing mode optimized for the input

type.

Standard - Printing is optimized for business documents containing text and graphs.

Photos - Printing is optimized for high-gradation images to best reproduce photos.

Presentation - Printing is optimized for presentation materials to produce vivid

colors.

Web Pages - Printing is optimized for low-resolution images such as web pages and screen displays.

CAD - Printing is optimized for reproducing fine lines and colored text.

Off - Printing occurs with no color adjustment.

Screen - Specifies the printer engine screening mode.

Color Balance - Displays a screen that allows you to adjust the intensity of the color in

highlights, midtones, and shadows.

Advanced Features/Image Adjustment

RGB Color Correction - Specifies the RGB color correction method.

RGB Gamma Correction - Specifies the color adjustment input source gamma value.

Source RGB Profile - Specifies the display or working color space for accurate

reproduction of RGB color.

RGB Color Temperature - Specifies the RGB color temperature.

CMYK Color Correction - Specifies the color correction target ink type for CMYK.

Target Paper - Specifies the type of paper for CMYK color correction. This is not the

paper for printing.

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Layout Tab Settings

This section describes the settings in the Layout tab.

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NOTE: You can restore defaults by clicking [Defaults].

Settings

Multiple-Up - Prints multiple consecutive pages of a document on a single sheet of

paper.

Draw Outlines - Draws a border around each page image printed on a single sheet of paper using the Multiple-Up feature.

Fit to New Paper Size - Specifies the paper size on which to print the image.

Image Shift - Specifies the image shift position for a binding margin. Specify the edge

position and the extent of the image shift on [Side 1] of the paper. You can also specify a margin for [Side 2] for 2 sided printing along the same edge of the paper.

How to Use Help

The following describes how to use Help.

1. Click and a ? mark appears next to the pointer. You can then click items for

which you need explanations, opening a pop-up window that contains relevant information. Click inside the pop-up window to close it.

2. Click [Help], an explanation of the current tab appears as Help information.

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4 Operation with Windows 2000,

Windows XP and Windows Server 2003

The following information can be found in this chapter:

• About the Software

– Bundled Software

– Hardware/Software Requirements

• Installing the Printer Driver

– Installation Procedure

• Device Options and Print Settings

– Device Settings Tab Settings

– Configuration Tab Settings

– Advanced Tab Settings

– Paper/Output Tab Settings

– Image Options Tab Settings

– Layout Tab Settings

• How to Use Help

About the Software

This section describes the software for Windows 2000, Windows XP and Windows Server 2003 included with the PostScript Driver Library CD-ROM.

Bundled Software

The following items are included on the CD-ROM and are necessary when using the printer on Windows 2000, Windows XP and Windows Server 2003.

Microsoft PostScript 5.2 Driver and PPD files - Microsoft PostScript 5 Driver and PPD files (for Windows 2000, Windows XP and Windows Server 2003).

Adobe Reader - Allows you to view and print PDF files on all major computing platforms.

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Hardware/Software Requirements

The minimum system requirements for the Windows 2000, Windows XP and Windows Server 2003 printer driver are described below.

Computer System

Personal computer in which the Windows 2000/Windows XP/Windows Server 2003 OS can operate.

Basic Software

• Windows 2000 Professional

• Windows 2000 Server

• Windows 2000 Advanced Server

• Windows XP Professional Edition

• Windows XP Home Edition

• Windows Server 2003

Installing the Printer Driver

Install MS PostScript 5 printer driver onto Windows 2000, Windows XP and Windows Server 2003 by following the procedure below.

This section described how to install the printer driver for Windows 2000, as an example.

NOTE: It is possible to cancel installation of the printer driver by clicking [Cancel] in the dialog box displayed during installation. You can also click [Back] to delete the settings in that dialog box and return to the previous dialog box.

NOTE: If you want to set up Port 9100, refer to the System Administration Guide.

Installation Procedure

1. Start Windows 2000.

NOTE: Log on as a Power User group member or an Administrator. Refer to the Windows 2000 documentation for details about the Power User group.

2. On the Start menu, point to Settings and click [Printers].

3. In the Printers window, double-click [Add Printer].

4. Click [Next].

5. Select how the printer is connected to the computer and click [Next].

Select [Local printer] if the printer is connected directly to the computer or to the

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4 Operation with Windows 2000, Windows XP and Windows Server 2003

network in the TCP/IP(LPD) environment. Otherwise, select [Network printer]. The following is an example of a Local printer.

NOTE: When you select [Local printer], deselect the “Automatically detect and install my Plug and Play printer” check box.

NOTE: Specify the target printer in the Connect to printer dialog box if you selected [Network printer].

6. Select the port you are using and click [Next].

When the printer is connected in the TCP/IP(LPD) environment:

1) Click [Create a new port].

2) Select Standard TCP/IP Port in the Type list and click [Next].

3) Click [Next].

4) Enter the IP address of the printer in Printer Name or IP Address, then click [Next].

Click [Finish] in the dialog box that will be displayed.

7. Insert the PostScript Driver Library CD-ROM in the CD-ROM drive.

8. Click [Have Disk].

9. Enter “Drive Name:\English\PrinterDriver\win2000” in the “Copy manufacturer’s

files from:” box and click [OK]. In this guide, we have used “E:” as the CD-ROM drive. If you are using a different drive for the CD-ROM, specify accordingly.

NOTE: Click [Browse] to specify a folder on the CD-ROM.

10. Select your printer model from the Printers list and click [Next].

NOTE: When Finisher C or Finisher C with Booklet Output Tray is installed, select the model number with ‘C’ at the end.

11. Enter the printer name, set whether you want to use it as the default printer, and

click [Next].

12. Select [Do not share this printer] and click [Next].

We recommend that you install the driver on each computer with the procedure appropriate to the Operating System.

13. Specify whether to print a test page, then click [Next].

14. After confirming the settings displayed, click [Finish].

NOTE: If the dialog box “Digital Signature Not Found” appears, click [Yes] to continue the installation.

Installation begins.

15. Confirm that the printer has been added in the Printers window.

This completes the installation of the printer driver. Remove the CD-ROM from the drive.

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See Device Options and Print Settings on page 36 to configure the printer.

Store your CD-ROM in a safe place.

Device Options and Print Settings

This section describes printer specific settings for printer driver properties. For other items, refer to the Help.

• Installable Options in the Device Settings Tab

• Configuration Tab

• Printer Specific Sections in the Advanced Tab

• Paper/Output Tab

• Image Options Tab

• Layout Tab

NOTE: You can also refer to Help for explanations of these settings. See How to Use Help on page 47.

To view the Device Settings or Configuration tabs, select the printer in the Printers window, then click [Properties] on the File menu.

To view the Advanced, Paper/Output, Image Options or Layout tabs, select the printer icon in the Printers window, then click Document Defaults on the File menu.

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Device Settings Tab Settings

This section describes Installable Options in the Device Settings tab. To print correctly, it is necessary to make the appropriate settings in this tab.

Select the items in Installable Options and change the settings in the menu that appears on the right.

Settings

Paper Tray Configuration - Specifies the paper tray type installed on the machine.

When [4-Tray] is selected, the standard paper trays are installed.

When [4-Tray (High Capacity)] is selected, the high-capacity trays are installed.

Booklet Output Tray - Specifies whether the Booklet Output Tray (optional) is installed. (PS C-series only)

Paper Size Settings - Specifies the paper size group for different areas to enable the selection of paper size common to that location.

Color Mode - Specifies the color setting. If [Black] is selected, all colors will be printed in black.

Memory - Specifies the amount of printer memory.

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Configuration Tab Settings

This section describes the settings of the Configuration tab.

Settings

NOTE: You can restore defaults by clicking [Defaults].

Account Mode - Specifies if all users or only System Administrators can change

authentication related settings.

Detailed User Settings - Sets the authentication information.

Use Default User Settings - The values set in this feature are used as the

authentication parameters.

– Specify User ID - Select how to specify User ID.

– User ID - Enter a User ID.

– Passcode - Enter the Passcode for the User ID.

– Account ID - Enter an Account ID.

– Billing ID - Enter a User ID for Charge Print.

– Passcode - Enter the Passcode for the Billing ID.

Prompt User for Settings - Select this feature to display the [Enter User Details] dialog box each time you start printing. The user is then required to enter authentication information such as their User ID or the Billing ID.

– Display Previous User Details - Check the box to store the user details entered

in the [Enter User Details] dialog-box, and display the details in the box as a default next time.

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– Hide User_ID (***) - Check the box to specify whether a user ID is to be displayed

or hidden when it is entered.

– Hide Account ID (***) - Check the box to specify whether an account ID is to be

displayed or hidden when it is entered.

High Speed Printing - Set this feature to make improvements in print speed, when using an application that generates PostScript directly.

Network Address - Displays the network address of the printer when the [Get Information from Printer] button is clicked.

Enable Bi-Directional Communication - Launches the bi-directional communication tool. This allows you to check the status of the printer and jobs from a PC.

Bi-Directional Communication Setup

The printer status can be monitored using the Bi-Directional Communication Window, displayed by selecting the [Status] button on the [Paper/Output] tab. Once communication is established, the setting does not need to be changed.

NOTE: The Bi-Directional Communication function is supported on the Windows 2000, Windows XP, and Windows Server 2003 operating systems.

NOTE: If any of the following events occur, the Bi-Directional Communication function is automatically disabled, and will need to be setup again.

– If the device configuration (for example, Memory Capacity) is changed,

– If [Get Information from Printer] is selected, and acquiring device information

fails,

– If [Enable Bi-Directional Communication] checkbox is selected, and acquiring

device information fails.

To setup the Bi-Directional Communication function:

1. Select [Properties] for the printer driver.

2. Open the [Configuration] tab.

3. Select the [Enable Bi-Directional Communication] checkbox.

The printer driver automatically detects the printer on the connected port.

Printer Cannot be Detected

If the printer cannot be detected on the connected port, the [Search Printer] screen is displayed. You can select one of the following methods to search for the printer or specify a printer address.

• Broadcast – Click this button and then click [Search Details] to specify either a TCP/ IP or IPX broadcast address type. Select [Next] to search for the printer, and then click [Finish].

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• Specify Address – Click this button, and click [Next]. Specify the TCP/IP or IPX address on the [Specify Address] screen, and then click [Finish].

Advanced Tab Settings

This section describes the settings in the Advanced tab. Select the items in the Advanced tab to change the settings.

Settings

Quantity - Specifies the number of output copies.

Collated - Specifies that the output copies be collated for output.

Image Orientation - Specifies the image orientation, portrait or landscape.

Image Color Management - Specifies the image color handling for printing color

graphics.

ICM Method - Specifies the color graphics printing method.

ICM Intent - Specifies the color image creation method to achieve an optimized

printing result.

TrueType Fonts - Specifies the font handling for documents containing TrueType fonts.

Substitute with Device Font - Substitute TrueType fonts with fonts resident on the machine.

Download as Softfont - Download the font to the machine as a softfont.

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Reduce/Enlarge - Specifies the reduction/enlargement ratio as a percentage between 25 and 400%.

Color - Specifies image reproduction in full color or black and white.

PostScript Output Format - Specifies the default PostScript file output format for

when saving to a file.

Optimize for Speed - For faster printer processing.

Optimize for Portability - Reduce portability errors.

Encapsulated PostScript - Outputs to an encapsulated PostScript file.

Archive Format - Outputs to an archive format file.

TrueType Font Download Method - Specifies the font handling for documents

containing TrueType fonts.

Automatic - Automatic font handling.

Outline - Include as vector outlines.

Bitmap - Include as bitmap images.

Native TrueType - Include TrueType fonts in their native format.

PostScript Language Level - Specifies the PostScript language level for compatibility

with other devices (1, 2, or 3).

Print PostScript Error Message - Specifies whether to print PostScript errors when an error occurs in a print job.

Mirror Image - Specifies whether to create mirror images for left-hand and right-hand pages when printing.

Offset - The position of individual jobs or sets of copies are shifted to either side of the output tray to enable easy separation.

Front Cover - Specifies the paper tray that the front cover stock is to be fed from.

Back Cover - Specifies the paper tray that the back cover stock is to be fed from.

Transparency Separators - Specifies the separators to be inserted between

transparencies.

Separator Paper Supply - Specifies the paper tray that transparency separators are to be fed from. When [Auto Paper Select] is selected, the tray set on the machine is used as the feed destination.

Print on Separators - Specifies whether to print on the transparency separators as well as the transparency.

Paper Type (Separators) - Specifies a paper type for the transparency divider.

Image Enhancement - Specifies whether to use the Image Enhancement function.

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