Xerox WorkCentre 6605
Color Multifunction Printer
Imprimante multifonction couleur
Xerox® WorkCentre® 6605
User Guide
Guide d'utilisation
Italiano Guida per l’utente
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Contents of this publication may not be r eproduced in any form without permission of Xerox Corporation.
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Document version 1. 1: January 2013
Contents
1 Safety 13
Electrical Safety ................................................................................................................. 14
General Guidelines ...................................................................................................... 14
Power Cord .................................................................................................................. 14
Emergency Turn Off ..................................................................................................... 15
Telephone Line Cord .................................................................................................... 15
Laser Safety ................................................................................................................. 16
Operational Safety ............................................................................................................. 17
Operational Guidelines ................................................................................................. 17
Ozone Release ............................................................................................................ 17
Printer Location ............................................................................................................ 17
Printer Supplies ............................................................................................................ 18
Maintenance Safety ........................................................................................................... 19
Printer Symbols.................................................................................................................. 20
Environmental, Health, and Safety Contact Information ..................................................... 21
2 Features 23
Parts of the Printer ............................................................................................................. 24
Front View .................................................................................................................... 24
Rear View .................................................................................................................... 25
Internal Parts ................................................................................................................ 26
Control Panel ............................................................................................................... 26
Energy Saver Mode ........................................................................................................... 28
Exiting Energy Saver Mode .......................................................................................... 28
Infor mation Pages .............................................................................................................. 29
Configuration Report .................................................................................................... 29
Printing a Configuration Report .................................................................................... 29
Administrative Features ................................
CentreWare Internet Services ...................................................................................... 30
Finding the IP Address of the Printer ............................................................................ 30
Accessing the Printer ................................................................................................... 31
Meter Readings ............................................................................................................ 32
Billing and Usage Information ....................................................................................... 32
More Information ................................................................................................................ 33
..................................................................... 30
3 Installation and Setup 35
Installation and Setup Overview ......................................................................................... 36
Selecting a Location for the Printer .................................................................................... 37
Connecting the Printer ....................................................................................................... 38
Selecting a Connection Method .................................................................................... 38
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Connecting to a Computer Using USB ......................................................................... 38
Connecting to a Wired Network .................................................................................... 39
Connecting to a Wireless Network................................................................................ 39
Connecting to a Telephone Line ................................................................................... 49
Configuring Network Settings ............................................................................................. 50
About TCP/IP and IP Addresses .................................................................................. 50
Assigning the Printer IP Address ........................................................................................ 51
Assigning the IP Address Automatically ....................................................................... 51
Finding the IP Address of the Printer ............................................................................ 52
Changing the IP Address Using CentreWare Internet Services .................................... 52
Assigning the IP Address Manually .............................................................................. 53
Setting Up the Network Address Book ............................................................................... 55
Configuring General Setup Using CentreWare Internet Services ....................................... 56
Opening General Setup Settings .................................................................................. 56
Viewing Printer Information .......................................................................................... 56
Cloning Printer Settings ................................................................................................ 57
Configuring Mail Alerts ................................................................................................. 57
Configuring System Settings ........................................................................................ 58
Configuring Clock Settings ........................................................................................... 58
Configuring Tray Settings ............................................................................................. 58
Setting Up a Proxy Server ............................................................................................ 59
Resetting Service Defaults ........................................................................................... 59
Configuring General Setup Using the Control Panel .......................................................... 60
Accessing Information About the Printer Using the Control Panel ................................ 60
Using the Power On Wizard ......................................................................................... 60
Configuring General Settings ....................................................................................... 63
Configuring the Timers ................................................................................................. 66
Configuring Output Settings .........................................................................................
onfiguring Tray Settings ............................................................................................. 68
C
Configuring AirPrint ............................................................................................................ 69
Configuring Fax Defaults and Settings ............................................................................... 70
Setting Fax Defaults from CentreWare Internet Services ............................................. 70
Configuring Fax Settings from CentreWare Internet Services ....................................... 70
Setting Fax Defaults from the Control Panel ................................................................. 72
Configuring Fax Settings from the Control Panel .......................................................... 72
Setting Up Scanning .......................................................................................................... 77
Scanning Setup Overview ............................................................................................ 77
Setting Up Scanning to a Shared Folder on Your Computer......................................... 78
Setting Up Scanning to an FTP Server ......................................................................... 80
Setting Up Scanning to an Email Address .................................................................... 80
Setting Up Scanning With USB .................................................................................... 81
Configuring Security Settings Using CentreWare Internet Services.................................... 83
Opening the Security Menu .......................................................................................... 83
Configuring Administrative Security Settings ................................................................ 83
nfiguring Secure Settings ......................................................................................... 84
Co
Configuring an LDAP Authentication System ............................................................... 85
Configuring a Kerberos Authentication System ............................................................ 85
66
4 WorkCentre 6605 Color Multifunction Printer
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Configuring LDAP Authentication ................................................................................. 86
Configuring the Host Access List .................................................................................. 86
Configuring IPsec Settings ........................................................................................... 88
Configuring 802.1x Settings ......................................................................................... 89
Configuring SSL Settings ............................................................................................. 90
Configuring SMTP Domain Filtering ............................................................................. 90
Configuring Secure Settings Using the Control Panel ........................................................ 91
Accessing the Secure Settings Menu ........................................................................... 91
Setting Panel Lock ....................................................................................................... 91
Setting Service Locks ................................................................................................... 91
Configuring Secure Settings ......................................................................................... 92
Configuring the Data Encryption Settings ..................................................................... 93
Configuring the USB Setup Menu ................................................................................ 93
Managing Certificates ........................................................................................................ 94
About Security Certificates ........................................................................................... 94
Overview of Setting Up Digit al Ce rt ificates ................................................................... 95
Befor e You Begi n ......................................................................................................... 95
Preparing to Manage Certificates ................................................................................. 95
Importing a Digital Certificate ....................................................................................... 96
Configuring the Digital Certificate Purpose ................................................................... 97
Verifying the Digital Certif icate Purpose ....................................................................... 98
Deleting a Digital Cert ificate ......................................................................................... 98
Exporting a Digital Certificat e ....................................................................................... 99
Configuring Smart eSolutions........................................................................................... 100
Using Smart eSolutions .............................................................................................. 100
Overview for Setting Up Smart eSolutions .................................................................. 100
Enabling the Proxy Server .......................................................................................... 101
alidate DNS Settings and Enable SSL ..................................................................... 101
V
Registering with the Xerox Communication Server ..................................................... 102
Setting Up Email Notific atio ns for Billing Meter Read Alerts ....................................... 102
Setting Up Email Notifications for Supplies Data Send Alerts ..................................... 103
Enabling the Printer for Scanning ..................................................................................... 104
Installing the Software ...................................................................................................... 105
Operating System Requirements ............................................................................... 105
Installing the Print Drivers for a Windows Network Printer .......................................... 105
Installing the Print Drivers for a Windows USB Printer................................................ 106
Installing Print Drivers for Macintosh OS X Version 10.5 and Later ............................ 107
Installing Scan Drivers for Macintosh ......................................................................... 108
Installing LAN Fax Drivers for Macintosh .................................................................... 108
Adding a LAN Fax Printer for Macintosh..................................................................... 109
Installing the Printer as a Web Service on Devices .......................................................... 110
Contents
4 Paper and Media 111
Supported Paper .............................................................................................................. 112
Recommended Media ................................................................................................ 112
O
rdering Paper........................................................................................................... 112
General Paper Loading Guidelines ............................................................................. 112
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Paper That Can Damage Your Printer ........................................................................ 113
Paper Storage Guidelines .......................................................................................... 113
Supported Paper Types and Weights ......................................................................... 114
Supported Standard Paper Sizes ............................................................................... 114
Supported Paper Types and Weights for Automatic 2-Sided Printing ......................... 114
Supported Standard Paper Sizes for Automatic 2-Sided Printing ............................... 115
Supported Custom Paper Sizes ................................................................................. 115
Loading Paper ................................................................................................................. 116
Loading Paper in the Bypass Tray.............................................................................. 116
Configuring Trays 1 or 2 for the Paper Length ............................................................ 118
Loading Paper in Trays 1 and 2 ................................................................................. 119
Printing on Special Paper ................................................................................................. 122
Envelopes .................................................................................................................. 122
Labels ........................................................................................................................ 126
Glossy Cardstock ....................................................................................................... 126
5 Printing 129
Printing Overview ............................................................................................................. 130
Selecting Printing Options ................................................................................................ 131
Print Driver Help ......................................................................................................... 131
Windows Printing Options .......................................................................................... 131
Macintosh Printing Options ........................................................................................ 133
Printing Features .............................................................................................................. 134
Printing on Both Sides of the Paper ............................................................................ 134
Orientation ................................................................................................................. 136
Selecting Paper Options for Printing ........................................................................... 136
Printing Multiple Pages to a Single Sheet ................................................................... 136
Printing Booklets ........................................................................................................ 137
Print Quality ................................
Image Options ............................................................................................................ 137
Printing Watermarks ................................................................................................... 138
Scaling ....................................................................................................................... 138
Printing Mirror Images ................................................................................................ 139
Selecting Job Completion Notification for Windows .................................................... 139
Printing Special Job Types ......................................................................................... 139
Printing from a USB Flash Drive ................................................................................. 140
Using Custom Paper Sizes .............................................................................................. 142
Defining Custom Paper Sizes ..................................................................................... 142
Printing on Custom Paper Sizes ................................................................................. 143
............................................................................... 137
6 Copying 145
Making Copies ................................................................................................................. 146
Duplex Automatic Document Feeder Guidelines ........................................................ 147
Document Glass Guidelines ....................................................................................... 147
Copying an ID Card .................................................................................................... 147
Adjusting Copying Options ............................................................................................... 149
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Basic Settings ............................................................................................................ 150
Image-Quality Settings ............................................................................................... 152
Output Adjustments .................................................................................................... 153
Changing the Default Copy Settings ................................................................................ 155
Changing Output Color ............................................................................................... 155
Changing the Paper Tray ........................................................................................... 156
Changing Collation ..................................................................................................... 156
Changing Reduce/Enlarge ......................................................................................... 156
Changing the Original Size ......................................................................................... 156
Changing the Original Document Type ....................................................................... 156
Changing Lighten/Darken ........................................................................................... 157
Changing the Default for Sharpness ........................................................................... 157
Changing the Saturation ............................................................................................. 157
Changing Auto Background Suppression ................................................................... 157
Changing Auto Background Suppression Level.......................................................... 157
Changing the Default Color Balance .......................................................................... 157
Changing 2-Sided Copying ........................................................................................ 157
Changing Print Multiple Pages per Slide .................................................................... 158
Changing Edge Erase ................................................................................................ 158
Limiting Access to Copying .............................................................................................. 159
Contents
7 Scanning 161
Loading Documents for Scanning .................................................................................... 162
Duplex Automatic Document Feeder Guidelines ........................................................ 162
Document Glass Guidelines ....................................................................................... 163
Scanning to a USB Flash Drive ........................................................................................ 164
Scanning to a Folder on a USB Connected Computer ..................................................... 165
Scanning to a PC from the Printer .................................................................................... 166
Scanning to a Shared Folder on a Network Computer .....................................................
S
haring a Folder on a Windows Computer ................................................................. 167
Sharing a Folder Using Macintosh OS X Version 10.5 and Later ............................... 168
Adding a Folder as an Address Book Entry Using CentreWare Internet Services ....... 168
Adding a Folder as an Address Book Entry Using the Address Book Editor ............... 169
Scanning to a Folder on a Network Computer ............................................................ 169
Scanning to an Email Address ......................................................................................... 171
Scanning to Web Services on Devices ............................................................................. 172
Scanning Images into an Application on a USB Connected Computer ............................. 173
Scanning an Image into an Application ...................................................................... 173
Scanning an Image Using Windows XP ..................................................................... 173
Scanning an Image Using Windows Vista or Windows 7 ............................................ 174
Adjusting Scanning Settings ............................................................................................ 175
Setting the Output Color ............................................................................................. 175
Setting the Scan Resolution ....................................................................................... 175
Selecting 2-Sided Scanning ....................................................................................... 176
Setting the File Format ............................................................................................... 176
M
aking the Image Lighter or Darker ........................................................................... 176
167
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Adjusting the Sharpness ............................................................................................ 176
Adjusting the Contrast ................................................................................................ 177
Specifying the Original Size........................................................................................ 177
Erasing Edges ............................................................................................................ 177
Changing the Default Scan Settings................................................................................. 178
Changing the Default for File Format .......................................................................... 178
Changing Output Color ............................................................................................... 178
Changing the Default Scan Resolution ....................................................................... 179
Changing the Original Size ......................................................................................... 179
Changing the Default for 2-Sided Scanning ................................................................ 179
Changing Lighten/Darken ........................................................................................... 179
Changing the Default for Sharpness ........................................................................... 179
Changing the Default for Contrast .............................................................................. 179
Changing Auto Background Suppression ................................................................... 179
Changing Auto Background Suppression Level.......................................................... 180
Changing Edge Erase ................................................................................................ 180
Changing the Default for TIFF File Format ................................................................. 180
Changing the Default for Quality/File Size .................................................................. 180
Changing the Default for Maximum Email Size........................................................... 180
Limiting Access to Scanning ............................................................................................ 181
8 Faxing 183
Configuring the Printer for Faxing .................................................................................... 184
Loading Documents for Faxing ........................................................................................ 185
Sending a Fax from the Printer ........................................................................................ 186
Sending a Delayed Fax .................................................................................................... 187
Sending a Cover Page with a Fax .................................................................................... 188
Sending a Fax From Your Computer ................................................................................ 189
Sending a Fax Using Windows Applications ............................................................... 189
S
ending a Fax Using Macintosh Applications ............................................................. 189
Printing a Secure Fax ...................................................................................................... 191
Polling a Remote Fax Machine ........................................................................................ 192
Manually Sending, Receiving, or Polling Using OnHook .................................................. 193
Manually Sending, Receiving, or Polling Using OnHook ............................................. 193
Editing the Fax Address Book .......................................................................................... 194
Adding or Editing Contacts in the Fax Address Book in CentreW are Internet Services194
Adding or Editing Groups in the Fax Address Book in CentreWare Internet Services . 194
Adding or Editing Contacts in the Fax Address Book at the Control Panel ................. 195
Adding or Editing Groups in the Fax Address Book at the Control Panel .................... 195
Using the Address Book Editor Utility ......................................................................... 195
9 Maintenance 197
Cleaning the Printer ......................................................................................................... 198
General Precautions .................................................................................................. 198
Cleaning the Exterior .................................................................................................. 198
8 WorkCentre 6605 Color Multifunction Printer
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Cleaning the Scanner ................................................................................................. 199
Cleaning the Interior ................................................................................................... 202
Adjustments and Maintenance Procedures ...................................................................... 212
Color Registration ...................................................................................................... 212
Adjusting for the Paper Type ...................................................................................... 214
Adjusting the Transfer Belt Unit .................................................................................. 215
Adjusting the Fuser .................................................................................................... 215
Adjusting the Transfer Roller ...................................................................................... 216
Initializing NVM .......................................................................................................... 216
Initializing the Print Meter ........................................................................................... 217
Resetting the Transfer Unit ........................................................................................ 217
Clearing Storage ........................................................................................................ 218
Formatting the Hard Disk Drive .................................................................................. 218
Adjusting the Altitude.................................................................................................. 219
Clearing Job History ................................................................................................... 219
Adjusting the Touchscreen ......................................................................................... 220
Ordering Supplies ............................................................................................................ 221
Consumables ............................................................................................................. 221
Routine Maintenance Items ........................................................................................ 221
When to Order Supplies ............................................................................................. 222
Toner Cartridges ........................................................................................................ 223
Recycling Supplies ..................................................................................................... 224
Managing the Printer ........................................................................................................ 225
Checking Page Counts ............................................................................................... 225
Changing the Passcode Using the Control Panel ....................................................... 225
Moving the Printer ............................................................................................................ 226
Contents
10 Troubleshooting 229
General Troubleshooting .................................................................................................. 230
Printer Does Not Turn On ........................................................................................... 230
Printer Resets or Turns Off Frequently ....................................................................... 231
Printer Does Not Print ................................................................................................ 232
Printing Takes Too Long ............................................................................................ 233
Document Prints From Wrong Tray ............................................................................ 233
Automatic 2-Sided Printing Problems ......................................................................... 234
Printer is Making Unusual Noises ............................................................................... 234
Paper Tray Will Not Close .......................................................................................... 234
Condensation has Formed Inside the Printer ............................................................. 234
Paper Jams ...................................................................................................................... 235
Locating Paper Jams.................................................................................................. 235
Clearing Paper Jams .................................................................................................. 237
Troubleshooting Paper Jams ...................................................................................... 248
Print-Quality Problems ............................................................................................... 250
Copy and Scan Problems ........................................................................................... 257
Fax Problems ............................................................................................................. 258
Getting Help ..................................................................................................................... 260
Control Panel Messages ............................................................................................ 260
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Using the Integrated Troubleshooting Tools ............................................................... 261
Online Support Assistant ............................................................................................ 262
Infor mation Pages ...................................................................................................... 262
More Information ........................................................................................................ 262
A Specifications 263
Printer Configurations and Options .................................................................................. 264
Available Configurations ............................................................................................. 264
Standard Features ..................................................................................................... 264
Options and Upgrades ............................................................................................... 265
Physical Specifications ..................................................................................................... 266
Weights and Dimensions ............................................................................................ 266
Standard Configuration .............................................................................................. 266
Configurations with Optional 550-Sheet Feeder ......................................................... 267
Total Space Requirements ......................................................................................... 267
Clearance Requirements ............................................................................................ 268
Clearance Requirements with Optional 550-Sheet Feeder ......................................... 269
Environmental Specifications ........................................................................................... 270
Temperature .............................................................................................................. 270
Relative Humidity ....................................................................................................... 270
Elevation .................................................................................................................... 270
Electrical Specifications ................................................................................................... 271
Power Supply Voltage and Frequency ....................................................................... 271
Power Consumption ................................................................................................... 271
ENERGY STAR Qualified Product ............................................................................. 271
Performance Specifications ............................................................................................. 272
Print Speed ................................................................................................................ 272
Controller Specifications .................................................................................................. 273
rocessor ................................................................................................................... 273
P
Memory ...................................................................................................................... 273
Interfaces ................................................................................................................... 273
B Regulatory Information 275
Basic Regulations ............................................................................................................ 276
United States FCC Regulations .................................................................................. 276
Canada ...................................................................................................................... 276
European Union ......................................................................................................... 277
European Union Lot 4 Imaging Equipment Agreement Environmental Information ..... 277
Germany .................................................................................................................... 278
Turkey RoHS Regulation ............................................................................................ 279
Regulatory Information for 2.4 GHz Wireless Network Adapter .................................. 279
Copy Regulations ............................................................................................................. 280
United States ............................................................................................................. 280
Canada ...................................................................................................................... 281
Other Countries .......................................................................................................... 282
Fax Regulations ............................................................................................................... 283
10 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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United States ............................................................................................................. 283
Canada ...................................................................................................................... 284
European Union ......................................................................................................... 285
South Africa ............................................................................................................... 285
New Zealand .............................................................................................................. 286
Material Safety Data Sheets............................................................................................. 287
C Recycling and Disposal 289
All Countries .................................................................................................................... 290
North America .................................................................................................................. 291
European Union ............................................................................................................... 292
Domestic/Household Environment ............................................................................. 292
Professional/Business Environment ........................................................................... 292
Collection and Disposal of Equipment and Batteries .................................................. 293
Battery Symbol Note .................................................................................................. 293
Battery Removal ......................................................................................................... 293
Other Countries................................................................................................................ 294
WorkCentre 6605 Color Multifunction Printer 11
User Guide
Environmental, Health, and Safety Contact Information ....................................................... 21
1
Safety
This chapter includes:
• Electrical Safety ................................................................................................................... 14
• Operational Safety................................................................................................................ 17
• Maintenance Safety .............................................................................................................. 19
• Printer Symbols .................................................................................................................... 20
•
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
®
Xerox
printer.
WorkCentre 6605 Color Multifunction Printer 13
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Safety
Laser Safety ......................................................................................................................... 16
Electrical Safet y
This section includes:
• General Guidelines............................................................................................................... 14
• Power Cord .......................................................................................................................... 14
• Emergency Turn Off ............................................................................................................. 15
• Telephone Line Cord ............................................................................................................ 15
•
General Guidelines
WARNINGS:
• Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electrical shock.
• Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are instructed to do so. Turn off the printer when
performing these installations. Disconnect the power cord when removing covers
and guards for installing optional equipment. Except for user-installable options,
there are no parts that you can maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of
the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to
check the outlet.
14 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Safety
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
a ground connection terminal.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded
properly. Electrical products can be hazardous if misused.
• Only use an extension cord or power strip designed to handle the electrical current capacity of
the printer.
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
Review the electrical specification of the printer with an electrician if necessary.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Replace the power cord if it becomes frayed or worn.
• Do not unplug or plug the power cord while the printer is turned on.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power
cord.
• The electrical outlet must be near the printer and must be easily accessible.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is
necessary to disconnect all electrical power from the printer, disconnect the power cord from the
electrical outlet.
Emergency Turn Of f
If any of the following conditions occur, turn off the printer immediately and disconnect the power
cord from the electrical outlet. Contact an authorized Xerox service representative to correct the
problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Telephone Line Cord
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
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Safety
Laser Safety
This printer complies with laser product performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit
hazardous light because the beam is totally enclosed during all modes of customer operation and
maintenance.
WARNING: Use of controls, adjustments, or performance of procedures other than those
specified in this manual can result in hazardous radiation exposure.
16 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These
include safety agency examination, approval, and compliance with established environmental
standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove any paper trays while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not
remove the protective covers.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent
on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm
anyone. Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox
www.xerox.com/environment_europe.
®
representative or go to
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its
weight. To find the weight for your printer configuration, see Physical Specifications on page
266.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
WorkCentre 6605 Color Multifunction Printer 17
User Guide
Safety
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 270.
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and
supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, print/drum cartridges, or toner containers into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact
can cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can
increase the risk of skin or eye contact.
CAUTION: Use of non-Xerox
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation
of performance caused by use of non-Xerox
for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage could vary outside these areas. Please contact your Xerox representative for details.
®
supplies is not recommended. The Xerox® Warranty, Service
®
suppl ies, or the use of Xerox® supplies not specified
18 WorkCentre 6605 Color Mu ltif uncti on Pr int er
User Guide
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer.
• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For in formation on Xerox
recycling programs, go to www.xerox.com/gwa.
Safety
®
supplies
WorkCentre 6605 Color Multifunction Printer 19
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Safety
Printer Symbols
Symbol Description
Warning:
Indicates a hazard which, if not avoided, could result in death or serious injury.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not burn the item.
Do not expose the imaging unit to light for more than 10 minutes.
Do not expose the imaging unit to direct sunlight.
Do not touch the part or area of the printer.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
This item can be recycled. For details, see Recycling and Disposal on page 289.
20 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Safety
Environmental, Health, and Safety Contac t
Information
For more information on Environment, Health, and Safety in relation to this Xerox® product and
supplies, contact the following customer help lines:
United States: 1-800 828-6571
Canada: 1-800 828-6571
Europe: +44 1707 353 434
For product safety information in the United States, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
WorkCentre 6605 Color Multifunction Printer 21
User Guide
More Information .................................................................................................................. 33
2
Features
This chapter includes:
• Parts of the Printer ............................................................................................................... 24
• Energy Saver Mode .............................................................................................................. 28
• Infor mation Pages ................................................................................................................ 29
• Administrative Features ........................................................................................................ 30
•
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Features
Control Panel ....................................................................................................................... 26
5. Control Panel
10. Tray 2, Optional 550-Sheet Feeder
Parts of the Printer
This section includes:
• Front View ............................................................................................................................ 24
• Rear View ............................................................................................................................ 25
• Internal Parts ........................................................................................................................ 26
•
Front View
1. Tray 1
2. Bypass Tray
3. Front Door
4. USB Memory Port
24 WorkCentre 6605 Color Mu ltif uncti on Pr int er
User Guide
6. Duplex Automatic Document Feeder
7. Output Tray
8. Right Side Door
9. Power Switc h
7. Left Side Door
Rear View
Features
1. Duplex Unit
2. Transfer Roller
3. Fuser
4. Power Connector
5. Rear Door
6. Control Board
8. Ethernet Connection
9. USB Port
10. Wireless Network Adapter Port
11. Phone Connector
12. Fax Line Connector
13. Phone Line Cover
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Features
4. Document Cover
8. Wast e C artridge
Internal Parts
1. Front Door
2. Toner Cartridges
3. Document Glass
5. Duplex Automatic Document Feeder
6. Waste Cartridge Lock
7. Imaging Units
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available
on the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Provides access to Troubleshooting menus and videos.
• Prompts you to load paper, replace supplies, and clear jams.
26 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Features
• Displays errors and warnings.
1. Services Home button invokes the Services home menu for access to printer features, such as
copy, scan, and fax.
2. Touch Screen displays information and provides access to printer functions.
3. Alphanumeric Keypad enters alphanumeric information.
4. Clear All clears previous and changed settings for the current selection.
5. Power Saver enters and exits low-power mode.
6. Stop cancels the current job.
7. Start starts the selected copy, scan, fax, or Print From job, such as Print from USB.
8. Error Indicator
• Lights red to indicate an error condition or warning that requires your attention.
• Blinks red when an error occurs that requires technical support.
9. Ready Indicator
• Lights green when the printer is ready to receive data.
• Blinks green when the printer is busy receiving data.
10. Clear clears a number field or clears the last number of a numeric entry.
11. Redial/Pause recalls the last fax number used or inserts pauses in fax numbers.
12. Machine Status button switches the display to the System menus.
13. Job Status displays the active jobs, Secure Print Jobs, and Secure Fax Jobs available in Job
Status on the touch screen.
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Features
Energy Saver Mode
You can set the time the printer spends idle in ready mode before the printer transitions to a lower
power level.
Exiting Energy Saver Mode
The printer automatically cancels Energy Saver mode when it receives data from a connected
computer.
To exit Energy Saver mode manually, press the Power Saver button on the control panel.
28 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Features
Information Pages
Your printer has a printable set of information pages. These include configuration and font
information, demonstration pages, and more.
Configuration Report
The Configuration Report lists printer information such as default settin gs, installed options, netw ork
settings including IP address, and font settings. Use the information on this page to help you
configure network settings for your printer, and to view page counts and system settings.
Printing a Configuration Report
1. At the printer control panel, press the Machine Status button.
2. Touch Information Pages.
3. Touch Configuration, then touch Print.
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Features
Administrative Features
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It all ows you to configure and administer the printer from a Web
browser.
CentreWare Internet Services requires:
• A TCP/IP connection between the printer and the network in W indows, Macintosh, UNIX, or
Linux environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing CentreWare Internet Services
At your computer, open a Web browser, type the IP address of the printer in the address field, then
press Enter or Return.
Finding the IP Address of the Printer
You can view the IP address of your printer on the control panel or on the Configuration Report.
Finding the IP Address at the Control Panel
If Display Network Settings is set to Show IPv4 Address, the add ress appears in the top le ft corner of
the touch screen display. To display the IPv4 Address on the control panel, do one of the following:
To configure Display Network Settings using CentreWare Internet Services:
Click Properties > Security > Secure Settings > Display Network Settings > Show IPv4
Address > Save Changes. For details, see the Help in CentreWare Internet Services.
To configure Display Network Settings at the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. To cha nge the p age to 2 of 2, on the right side, touch the Down arrow.
4. Touch Secure Settings. To change the page to 2 of 3, on the right side, touch the Down arrow.
5. Touch Display Network Settings > Show IPv4 Address.
6. To save the setting, touch OK.
To view the IP address on the control panel when Display Network Settings is not enabled:
30 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Features
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings > Network > Ethernet > TCP/IP.
3. Record the IP address from the display.
4. To ret urn to the Services Home menu, press the Services Home button.
Finding the IP Address on the Configuration Report
1. At the printer control panel, press the Machine Status button.
2. Touch Information Pages.
3. Touch Configuration, then touch Print.
IPv4 and IPv6 address information is located in the Network Setup section of the Configuration
Report under TCP/IPv4 and TCP/IPv6.
Accessing the Printer
To ensure that unauthorized users cannot access the printer, the system administrator can con figure
authentication and authorization. If the administrator configures authentication and authorization,
you can be required to log in to access some or all of the features of the printer. If the administrator
configures accounting, you must type an accounting code to access tracked features.
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. When
authentication is set, you must log in to gain access to the printer features.
Logging In at the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Type the passcode using the keypad.
4. Touch OK.
Note: Repeat steps 3 and 4 o f the procedure to a ccess each service that i s password protected.
Logging In to CentreWare Internet Services
When Administrator Mode is enabled, the Jobs, Address Book, Properties, and Support tabs are
locked until you enter the administrator user name and password.
To log in to CentreWare Internet Services as the administrator:
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Features
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click the Jobs, Address Book, Properties, or Support tab.
3. Type the administrator user name.
4. Type the password, then type the password again to verify.
Meter Readings
The Meter Readings menu shows the number of processed print jobs. The meter is divided
according to the color mode. You cannot reset the meter readings; they track the total number of
pages printed for the life of the printer.
To view the Billing Meter at the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch Meter Readings.
3. After viewing the readings, touch X to close the window or press the Services Home button to
return to the Services Home menu.
Billing and Usage Information
Billing and printer usage information appears on the Print Volume Report. The impression counts
shown are used for billing. The report lists usa ge information by user na mes, then div ides usage into
page size and sheets for each user. Page count is printed on the Configuration Report and appears
in the control panel Meter Readings.
Printing the Print Volume Report
1. At the printer control panel, press the Machine Status button.
2. Touch Information Pages.
3. Use the Up or Down arrows to navigate, then touch Print Meter.
4. Touch Print.
32 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with the printer.
Other documentation for your printer www.xerox.com/office/WC6605docs
Recommended Media List United States: www.xerox.com/paper
European Union: www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads .
Information about menus or error messages Press the control panel Help (?) button.
www.xerox.com/office/WC6605support
Features
Information Pages Print from the control panel, or from CentreWare
Internet Services, click Status > Information Pages.
CentreWare Internet Services documentation In CentreWare Internet Services, click Help.
Order supplies for your printer www.xerox.com/office/WC6605supplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox® Direct online store www.direct.xerox.com/
www.xerox.com/office/businessresourcecenter
WorkCentre 6605 Color Multifunction Printer 33
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Installing the Printer as a Web Service on Devices............................................................. 110
Online Support Assistant at www.xerox.com/office/WC6605support
3
Installation and Setup
This chapter includes:
• Installation and Setup Overview ........................................................................................... 36
• Selecting a Location for the Printer ....................................................................................... 37
• Connecting the Printer .......................................................................................................... 38
• Configuring Network Settings ............................................................................................... 50
• Assigning the Printer IP Address .......................................................................................... 51
• Setting Up the Network Address Book.................................................................................. 55
• Configuring General Setup Using CentreWare Internet Services.......................................... 56
• Configuring General Setup Using the Control Panel ............................................................. 60
• Configuring AirPrint .............................................................................................................. 69
• Configuring Fax Defaults and Settings ................................................................................. 70
• Setting Up Scanning ............................................................................................................. 77
• Configuring Security Settings Using CentreWare Internet Services ...................................... 83
• Configuring Secure Settings Using the Control Panel ........................................................... 91
• Managing Certificates ........................................................................................................... 94
• Configuring Smart eSolutions ............................................................................................. 100
• Enabling the Printer for Scanning ....................................................................................... 104
• Installing the Software ........................................................................................................ 105
•
See also:
Installation Guide packaged with your printer.
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Installation and Setup
Installing the Software on page 105
Installation and Setup Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected.
Configure the initial settings of the printer, then install the driver software and utilities on your
computer.
You can connect to your printer directly from your computer using USB, or connect over a network
using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the
different connection methods. Routers, network hubs, network switches, modems, Ethernet cables,
and USB cables are not included with your printer and must be purchased separately. Xerox
recommends an Ethernet connection because it is typically faster than a USB connection, and it
provides access to CentreWare Intern et Services.
Note: If the Software and Documentation disc is not available, you can download the latest
drivers from www.xerox.com/office/WC6605drivers.
See also:
Selecting a Location for the Printer on page 37
Choosing a Connection Method on page 38
Connecting the Printer on page 38
Configuring Network Settings on page 50
36 WorkCentre 6605 Color Multifunction Printer
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Installation and Setup
Sudden temperature fluctuations can affect print quality. Rapid heati ng o f a cold room can
Clearance Requirements on page 268
Selecting a Location for the Printer
1. Select a dust-free area with temperatu res from 10–32°C (50–90°F), and relative humidity
15–85%.
Note:
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of
the printer. The printer must be horizontal with all four feet in solid contact with the surface. To
find the weight for your printer configuration, see Physical Specifications on page 266.
After positioning the printer, you are ready to connect it to the power source and computer or
network.
See also:
Total Space Requirements on page 267
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Installation and Setup
Connecting to a Telephone Line ........................................................................................... 49
Connecting the Printer
This section includes:
• Selecting a Connection Method ............................................................................................ 38
• Connecting to a Computer Using USB ................................................................................. 38
• Connecting to a Wired Network ............................................................................................ 39
• Connecting to a Wireless Network ........................................................................................ 39
•
Selecting a Connection Method
The printer can be connected to your computer using a USB cable or an Ethernet cable. The method
you select depends on how your computer is connected to the network. A USB connection is a direct
connection and is the easiest to set up. An Ethernet connection is used for networking. If you are
using a network connection, it is important to understand how your computer is connected to the
network. For details, see About TCP/IP and IP Addresses on page 50.
Note: Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet cables, and USB cables are not included
with your printer and must be purchased separately.
• Network: If your computer is connected to an office network or home network, use an Ethernet
cable to connect the printer to the network. You cannot connect the printer directly to the
computer. It must be connected through a router or hub. An Ethernet network can be used for
one or more computers and supports many printers and systems simultaneously. Ethernet
connection is typically faster than USB and all ows you direct access to the settings o f the printer
using CentreWare Internet Services.
• Wireless Network: If your computer includes a wireless router or wireless access point, you
can connect the printer to the network with a wireless connection. A wireless network
connection provides the same access and services as a wired connection provides. A wireless
network connection is typically faster than USB and allows direct access to the setting of the
printer using CentreWare Internet Services.
• USB: If you connect the printer to one computer and do not have a network, use a USB
connection. A USB connection offers fast data speeds, but typically not as fast as an Ethernet
connection. In addition, a USB connection does not provide access to CentreWare Internet
Services.
• Telephone: To send and receive faxes, the multifunction printer must be connected to a
dedicated telephone line.
Connecting to a Computer Using USB
To use USB, you must have Windows XP SP1 and later, Windows Server 2003 and later, or
Macintosh OS X version 10.5 and later.
38 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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Installation and Setup
To connect the printer to the computer using a USB cable:
1. Ensure that the printer is turned off.
2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.
3. Attach the power cord and then plug in the printer and turn it on.
4. Connect the A end of the USB cable to the USB Port on the computer.
5. When the Windows Found New Hardware W izard appears, cancel it.
6. You are ready to install the print drivers. For details, see Installing the Software on page 105.
Connecting to a Wired Network
1. Ensure that the printer is turned off.
2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket . Use
an Ethernet hub or router, and two or more Ethernet cables. Connect the computer to the hub or
router with one cable, then connect the printer to the hub or router with the second cable.
Connect to any port on the hub or router except the uplink port.
3. Attach the power cord, then plug in the printer and turn it on.
4. Set or automatically discover the network IP address of the printer.
For details, see Assigning the IP address of the printer on page 51.
Connecting to a Wireless Network
A wireless local area network (LAN) provides the means to connect two or more devices in a LAN
without a physical connection. The printer can connect to a wireless LAN that includes a wireless
router or wireless access point. Before connecting the printer to a wireless network, the wireless
router must be configured with a service set identifier (SSID), a passphrase, and security protocols.
Note: Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
Installing the Wireless Network Adapter
The optional Wireless Network Adapter plugs in to the back of the control board. After the adapter
has been installed, and wireless networking has been enabled and configured, the adapter can
connect to a wireless network.
To install the Wireless Network Adapter:
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Installation and Setup
1. Turn off the printer.
2. Remove the packaging from the Wireless Network Adapter.
3. Follow the installation sheet and install the Wireless Network Adapter on the printer.
Note: When the Wireless Network Adapter is installed, remove it only as needed and after
reading the instructions for removing the Wireless Network Adapter.
4. To enable the Wireless Network Adapter, disconnect the Ethernet cable from the printer.
40 WorkCentre 6605 Color Mu ltif uncti on Pr int er
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5. Turn on the printer.
6. In the Admin Menu, configure the Wi-Fi Settings.
See also:
Connecting to a network with a Wi-Fi protected setup on page 43
Connecting to a wireless network using the control panel on page 45
Connecting to a wireless network manually on page 45
Connecting to a wireless network using CentreWare Internet Services on page 46
Installation and Setup
Removing the Wireless Network Adapter
1. Turn off the printer.
2. Unscrew the thumbscrew on the back of the left door, then open the left door.
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Installation and Setup
3. Locate the plastic latch release on the Wireless Network Adapter protruding through the back of
the chassis.
4. Reach into the chassis and push inward, then ba c k on the latch release to remove the Wireless
Network Adapter.
CAUTION: Do not use force to pull on the Wireless Network Adapter. If the latch is released
properly, the adapter pulls out easily. Pulling on the adapter can damage it.
5. Close the left door, then screw in the thumbscrew on the back of the door.
6. Using an Ethernet cable, connect the printer to your computer with a USB cable or through the
network.
7. Turn on the printer.
Resetting Wireless Settings
If the printer was previously installed in a wireless network environment, it could retain setup and
configuration information.
To prevent the printer from trying to connect to the previous network, perform the following steps:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Admin Setting > Network > Wi-Fi.
4. Touch the Down arrow to navigate to the next screen.
5. Touch Reset Wi-Fi > Reset > Yes, Reset.
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Installation and Setup
Connecting to a Network with a Wi-Fi Protected Setup
Wi-Fi Protected Setup (WPS) is a network standard for setting up a wireless network. The WPS
protocols allow you with no wireless network experience to set up devices in a secure wireless
network. With a WPS-certified router, you can use tools in the router and the printer to connect the
printer to the network. In order to use the tools, the wireless router must be configured properly and
must be compliant with the WPS.
• Push Button Connection (PBC) is the easiest way to connect the printer to a wi reless network. It
automatically connects when you push a button on the router and on the pri nter. After the router
and printer exchange information, the printer accepts the security and configuration information
from the router and connects to the network. The PBC is a moderately secure way to connect
the printer to the network. You do not need to enter any information to make the network
connection.
• PIN (Personal Identification Number) automatically connects the printer to wireless router by
using a common PIN. The printer generates and prints a PIN for use in the setup process. When
you enter the PIN into the router, the router broadcasts network information using the PIN.
When both devices recognize the PIN, the router provides the security and configuration
information to the printer, which uses it to connect to the network.
To connect to a WPS wireless network using the PBC method:
Note: The w ireless router must be connected and properly configured for the netw ork before you
install the printer.
1. On the wireless router, push the PBC button.
The router broadcasts setup information for 120 seconds.
Note: If the wireless router does not have a physical PBC button, use your computer to select
the virtual button in the router control panel. For details, see your router documentation.
2. At the printer control panel, press the Machine Status button.
3. Touch the Tools tab.
4. Touch Admin Setting > Network > Wi-Fi.
5. Touch WPS Setup > Push Button Control > Start Configuration.
6. After the printer restarts, wait 20 seconds, then print a Configuration Report to get network
information including the IP address.
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Installation and Setup
To connect to a WPS wireless network using the PIN method:
Note: Connect and configure the wireless router for the network before you install the printer.
1. At your computer, open the router control panel, then select Add WPS Client.
Note: For details, see your router documentation.
2. Select PIN Method. The router control panel opens to a dialog box ready for the PIN number.
Note: The following steps can vary with different router manufacturers.
3. At the printer control panel, press the Machine Status button.
4. Touch the Tools tab.
5. Touch Admin Setting > Network > Wi-Fi.
6. Touch PIN Code, then touch Pri nt PIN Co de or record the PIN from the screen.
7. Touch Start Configuration.
The printer starts advertising using the PIN Code that it printed on the sheet.
Note: The printer continues to advertise for 120 seconds. If it does not find the wireless router
within 120 seconds, the connection attempt is aborted and the printer generates a new PIN.
8. At your computer, enter the PIN Code in the Client PIN Code field of the router control panel,
then click Next.
The printer communicates with the router to resolve setup and configuration information. When
the printer has the correct information, it connects to the router and restarts with the proper
setup and configuration information. If it does not connect with the printer within 120 seconds,
the connection stops.
9. After the printer restarts, wait 20 seconds, then print a Configuration Report to get network
information including the IP address.
Note: If the printer does not connect to the wireless router, it generates a new PIN Code for the
next attempt. Do not try to use the old PIN Code for another attempt.
Collecting Wireless Network Information for Connecting to a Wireless Network
Manually
When connecting to a wireless network that does not include a WPS-compliant router, set up and
configure the printer manually. Before starting, you must get the setup and c onfiguration information,
such as name and passphrase, from the router. After you collect the network information, you can
set up the printer from the control panel or from CentreW are Internet Services. For the easiest
manual connection, use CentreWare Internet Services.
To record the network information from the wireless router or access point:
1. On your computer, use your Web browser to open the control panel for the wireless router.
2. Click Wireless Settings.
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3. Record the following information. The network name and passphrase are case sensitive.
Ensure that you record them exactly as they appear in the wireless router control panel.
• Name (SSID)
• Security Options (Encryption Type)
• Passphrase
Note: The w ireless router must be connected and properly configured for the netw ork before you
install the printer. For details, see your router documentation.
Connecting to a Wireless Network Using the Control Panel Wi-Fi Setup Wizard
Before you begin, ensure that you have the wireless network Service Set Identifier (SSID),
encryption type, and passphrase. For details, see Collecting Wireless Network Information for
Connecting to a Wireless Network Manually on page 44.
To connect to a wireless network using the Wi-Fi Setup Wizard:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Admin Setting > Network > Wi-Fi.
4. Touch Wi-Fi Setup Wizard.
5. Select the desired network.
Note: If the wireless network does not appear in the list, see Connecting to a Wireless Network
Manually on page 45.
6. Touch Next.
7. Enter the passcode for the selected network, then touch OK.
8. To view the new IP address and ensure that the connection is successful, print a Configuration
Report.
Connecting to a Wireless Network Manually
Before you begin, ensure that you have the wireless network Service Set Identifier (SSID),
encryption type, and passphrase. For details, see Collecting Wireless Network Information for
Connecting to a Wireless Network Manually on page 44.
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Installation and Setup
To connect to a wireless network manually:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Admin Setting > Network > Wi-Fi.
4. Touch Wi-Fi Setup Wizard.
5. Select Manual SSID Setup, then touch Next.
6. Enter the network SSID, then touch Next.
7. Select the Infrastructure type, then touch Next.
8. Enter the passcode for the selected network, then touch OK.
9. To exit the menu, touch OK.
10. Restart the printer, then wait two minutes for the printer to connect.
11. To view the new IP address and ensure that the connection is successful, print a Configuration
Report.
Connecting to a Wireless Network Using CentreWare Internet Services
Before you begin, ensure that you have the wireless network Service Set Identifier (SSID),
encryption type, and passphrase. For details, see Collecting Wireless Network Information for
Connecting to a Wireless Network Manually on page 44.
Note: To use CentreWare Internet Services to set up the prin ter on a wireless network, connect
the printer to your computer through an Ethernet wired network.
To connect to a wireless network manually using the CentreW are Internet Services:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click Properties.
3. In the Properties pane at the left of the window, under Physical Connection, click Wi-Fi.
4. In the SSID field, enter the SSID.
5. To select the Network Type, from the drop-down menu, select Infrastructure or AdHoc.
Note: Infrastructure provides the greatest selection of security options. AdHoc provides only
WEP encryption in most networks.
6. To select Encryption, under Security Settings, select the appropriate security option for your
router.
7. To remove the dots in the Passphrase field, select them, then press Backspace.
8. In the Passphrase field, enter the network passphrase. To remove the dots in the Re-enter
Passphrase field, select them, then press Backspace.
9. In the Re-enter Passphrase field, re-enter the network passphrase.
10. Click Save Changes.
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11. Disconnect the Ethernet cable from the printer.
12. Turn off the printer, then turn it on again.
When the printer restarts, it uses the information from CentreWare Internet Services to connec t
with the wireless router.
Wait about two minutes, then print a Configuration Report to check the connection. If the printer does
not successfully connect with the wireless network, check your network information and try again.
Connecting to a Wireless Network Using the Printer Setup Utility
Before you begin, ensure that you have the wireless network Service Set Identifier (SSID),
encryption type, and passphrase. For details, see Collecting Wireless Network Information for
Connecting to a Wireless Network Manually on page 44.
Note: To use the Printer S etup Utility for setting up on a wireless network, connect your printer to
your computer through the Ethernet wired network. You can also use the Printer Setup Utility to
set up the printer connected with a USB cable.
1. Open the Printer Setup Utility.
2. At the Select Configuration screen, select Wi-Fi Configuration, then click Next.
3. At Select the current connection to printer screen, select the connection type the printer is
currently using.
4. Click Next.
5. From the Access Point list, select the SSID for the network to which you wish to connect.
6. If the desired network does not appear in the list, select Input the SSID directly, then enter the
network name in the SSID field.
7. Click Next.
8. In the Password field, enter the password for the selected network.
9. Click Next.
10. On the IP Address Settings screen, select the IP Mode to use for the connection:
• Dual Stack allows the router to assign IPv4 and IPv6 IP addresses, as needed.
• IPv4 directs the router to assign an appropriate IPv4 address only.
• IPv6 directs the router to assign an appropriate IPv6 address only.
11. Select the type of method for assigning the IP address:
• DHCP allows your DHCP server to assign an IP address to the printer. This option enables
Dynamic DNS Registration.
• Aut o IP allows the printer to assign an IP address to itself, in the absence of a
DHCP-capable router or access point.
• Static IP enables the system administrator to assign an IP address to the printer.
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a. If you selected Static IP, enter an IP Address that is in the range of the IP address of the
access point or router.
b. Enter the Network Mask, and Gateway Address.
c. If you need a specific IPv6 address, under IPv6 Settings, select Use Manua l Address, then
enter the IP Address and Gateway Address.
Note: If the ne twork and wireless router are IPv6 compatible, the router assigns an IPv6 address
as appropriate. Do not use Manual Address unless you are experienced assigning and using
IPv6 addresses.
12. Click Next.
13. At Confirm the Settings, select your Panel Language, then click Apply.
If any of the settings are incorrect, click the Back button to return to the previous screen.
14. To print a record of the IP settings, click Print Printer Settings.
15. Click Finish.
When the printer restarts, it uses the information from Printer Setup Utility to connect with the
wireless router.
16. If the Ethernet cable is connected to the printer, disconnect it.
17. Wait about two minutes, then print a Configuration Report to check the connection.
If the printer does not successfully connect with the wireless network, check your network
information and try again.
Setting Up the Printer for Wireless LAN WPA-Enterprise
WPA-Enterprise Encryption is supported only when Infrastructure is selected as the Network Type in
the Wi-Fi settings section.
Note: To manage digital certificates, enable the HDD Data Encryption and HTTPS communication.
1. Import the certificate to use with the wireless LAN. For details, see Importing a Digital Certificate
on page 96.
Note: Use Internet Explorer to import the certificate from Windows. Use Safari to import
certificates from Macintosh.
2. Configure the digital certificate Purpose for wireless LAN (server or root certificate). For details,
see Configuring the Digital Certificate Purpose on page 97.
3. Verify the Certificate Authorities within the Category. For details, see Verifying the Digital
Certificate Purpose on page 98.
4. Configure WPA-Enterprise for PEAPVO-MS-CHAPV2, EAP-TLS, EAP-TTLS PAP, or
EAP-TTLS CHAP.
a. At your computer, open a Web browser, type the IP address of the printer in the address
field, then press Enter or Return.
b. Click Properties.
c. I n the left navigation panel, scroll down to Physical Connection, then select Wi-Fi.
d. Configure the SSID.
e. At Network Type, select Infrastructure.
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f. In the Security Settings section, select one of the following:
• WPA-Enterprise-AES/WPA2-Enterprise-AES
• WPA-Enterprise-TKIP
g. In the WPA-Enterprise section, configure the EAP Identity, Login Name, and Password.
h. From the Authentication Method list, select one of the following:
• PEAPVO-MS-CHAPV2
• EAP-TLS
• EAP-TTLS PAP
• EAP-TTLS CHAP
i. Click Save Changes.
Connecting to a Telephone Line
1. Ensure that the printer is turned off.
2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port
on the back of the printer.
3. Connect the other end of the RJ11 cable to an operating telephone line.
4. Enable and configure the Fax functions.
For details, see Configuring Fax Settings from the Control Panel on page 72.
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About TCP/IP and IP Addresses .......................................................................................... 50
Configuring Network Settings
This section includes:
•
About TCP/IP and IP Addresses
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a
network printer. For Macintosh OS X systems, TCP /IP is preferred. Unlike TCP/IP, how ever, Bonjour
does not require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks
and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP
server automatically assigns an IP address to every computer and printer on the network that is
configured to use DHCP.
If you use a Cable or DSL router, see the documentation for your router for information on IP
addressing.
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Assigning the IP Address Manually ...................................................................................... 53
Finding the IP Address of Your Printer on page 30
Assigning the Printer IP Address
This section includes:
• Assigning the IP Address Automatically ............................................................................... 51
• Finding the IP Address of the Printer .................................................................................... 52
• Changing the IP Address Using CentreWare Internet Services ............................................ 52
•
By default, the printer is set to acquire an IP add r ess from the ne tw ork serv er using DHC P. Netw or k
addresses assigned by DHCP are temporary, however. After a specified time, the network could
assign a new IP address to the printer. If the print driver is set to an IP address that changes
periodically, you can experience connectivity issues. To avoid problems, or if your network
administrator requires a static IP address for the printer, you can assign the IP address to the printer.
Note: You can view the IP address of your printer on the control panel or on the Configuration
Report. For details, see Printing the Configuration Report on page 29.
See also:
Assigning the IP Address Manually on page 51
Assigning the IP Address Automatically
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Admin Setting > Network.
4. Touch Ethernet > TCP/IP > Get IP Address.
5. To have the printer get an IP address automatically from the server or set its own IP address,
select an option:
• DHCP allows your DHCP server to assign an IP address to the printer. This option
enables Dynamic DNS Registration.
• Aut o IP allows the printer to assign an IP address to itself, in the absence of a
DHCP-capable router or access point.
• BOOTP allows the printer to obtain an IP address from a BOOTP server that does not
respond to DHCP requests.
• RARP allows the printer to obtain an IPv4 address from an administrative host server.
Note: For best results in most networks, select DHCP/AutoIP.
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6. Touch OK.
7. At the Restart System prompt, touch Close.
Finding the IP Address of the Printer
To install the print drivers for a network-connected printer, you need the IP address of your printer.
You also need the IP address to access the settings of your printer through CentreWar e Internet
Services. You can view the IP address of your printer from the Configuration Report or on the printer
control panel.
Note: After the printer has been on for two minutes, print the Configuration Report. The TCP/IP
address appears in the Network section of the page. If the IP address listed on the page is
0.0.0.0, the printer needs more time to acquire an IP address from the DHCP server. Wait two
minutes, then print the Configuration Report again.
To print the Configuration Report:
1. At the printer control panel, press the Machine Status button.
2. Touch Information Pages.
3. Touch Configuration, then touch Print.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings > Network > Ethernet > TCP/IP.
3. Record the IP address from the display.
4. To ret urn to the Services Home menu, press the Services Home button.
Changing the IP Address Using CentreWare Internet Services
To change the IP address of the printer using CentreWare Internet Services:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click the Properties link.
If the Protocols link is not expanded under Properties, scroll to the Protocols link and expand it.
3. Click TCP/IP.
4. In the IPv4 section of the page, make the desired changes. For example, to change the way the
printer acquires the IP address, in the Get IP Address field, select a method from the d rop-down
list.
5. After changing the address information, scroll to the bottom of the page and click Save
Changes.
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Assigning the IP Address Manually
You can assign a static IP address to your printer from the printer con trol panel . Once an IP add ress
is assigned, you can change it using CentreWare Internet Services.
To assign a static IP address to the printer, you need the following information:
• An IP address properly configured for your network
• The Network Mask address
• The default Router/Gateway address
If you are on a network managed by a network administrator, contact your network administrator to
obtain the network information.
For a home network using routers or other devices to connect the printer to the netw or k, refer to the
device instructions on assigning network addresses. The router or device documentation can give
you a range of acceptable address numbers you can use. It is important that the addresses be
similar to the IP addresses used by other printers and computers on the network, but not the same.
Only the last digit must be different. For example, your printer can have the IPv4 address
192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP
address 192.168.1.4.
The router could assign the static IP address of the printer to another computer that obtains its IP
address dynamically. To avoid having the IP address reassigned, give the printer an address at the
higher end of the range allowed by the router or device. For example, if your computer has IP
address 192.168.1.2, and your device allows IP addresses to 192.168.1.25, select an address
between 192.168.1.20 and 192.168.1.25.
In IPv6 network configurations, the IPv6 address is assigned automatically.
To assign a static IP address to the printer:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Admin Setting > Network.
4. Touch Ethernet > TCP/IP > Get IP Address.
5. Touch Panel > OK.
6. At the Restart System prompt, touch Close.
7. Touch IP Address.
8. Using the keypad, enter the address as X.X.X.X, where X is a number from 0–255:
• To clear an existing number from a cell, press Clear.
• To enter a one or two-digit number, to advance to the next cell, touch the Right arrow.
When you enter the third digit of a three-digit number, the cu rsor automatic ally advances to
the next cell.
• After entering the number in the last cell, touch OK.
9. At the Restart System prompt, touch Close.
10. Touch Subnet Mask.
11. Using the keypad, enter the address as X.X.X.X, where X is a number from 0–255:
• To clear an existing number from a cell, press Clear.
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• To enter a one or two-digit number, to advance to the next cell, touch the Right arrow.
When you enter the third digit of a three-digit number, the cu rsor automatic ally advances to
the next cell.
• After entering the number in the last cell, touch OK.
12. At the Restart System prompt, touch Close.
13. Touch Gateway Address.
14. Using the keypad, enter the address as X.X.X.X, where X is a number from 0–255:
• To clear an existing number from a cell, press Clear.
• To enter a one or two-digit number, to advance to the next cell, touch the Right arrow.
When you enter the third digit of a three-digit number, the cursor automatically advances to
the next cell.
• After entering the number in the last cell, touch OK.
15. At the Restart System prompt, touch Close.
16. Turn off the printer, then turn it on again.
See also:
Online Support Assistant at: www.xerox.com/office/WC6605support
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Setting Up the Network Address Book
Before you can use the Network Address Boo k, configure the printer to communicate w ith the LDA P
server.
To set up the Network Address Book:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Protocols, then select LDAP Server.
4. Next to IP Address/Host Name & Port, enter the IP address or DNS name for the LDAP server ,
then enter the port number for LDAP.
Note: If the optional hard drive is installed and the HDD Data Encryption is enabled, the settings
for the LDAP-SSL/TLS appear. Ensure that you save all changes on the LDAP Server page
before clicking the SSL link to enable LDAP-SSL/TLS.
5. Enter the Search Directory Root.
6. Enter a valid login name and password.
7. Select one or more of the following:
• To enable the Network Address Book for the Scan to Email service, select Server Email
Address Book.
• To enable the Network Address Book for the fax service, select Server Fax Address
Book.
8. Click Save Changes.
9. At the prompt to restart the system, click Restart.
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Resetting Service Defaults ................................................................................................... 59
Configuring General Setup Using
CentreWare Internet Services
This section includes:
• Opening General Setup Settings .......................................................................................... 56
• Viewing Printer Information .................................................................................................. 56
• Cloning Printer Sett ing s ........................................................................................................ 57
• Configuring Mail Alerts ......................................................................................................... 57
• Configuring System Settings ................................................................................................ 58
• Configuring Clock Settings ................................................................................................... 58
• Configuring Tray Settings ..................................................................................................... 58
• Setting Up a Proxy Server .................................................................................................... 59
•
General Setup in CentreWare Internet Services allows you to configure printer settings onscreen
using your Web browser.
Opening General Setup Settings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. To expand the menu, in the Properties pane, next to the General Setup folder, click the plus
symbol (+).
Viewing Printer Information
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. To expand the menu, in the Properties pane, next to the General Setup folder, click the plus
symbol (+).
4. Under Version Information, find the printer model number, serial number, and the firmware
version number for the operating systems.
5. Under Page Description Language, find the version numbers of each of the page description
languages installed in the printer.
6. In the Memory section, find the amount of RAM and size of the hard drive.
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Cloning Printer Settings
Cloning allows you to save your current printer settings to a file to use as a backup and restore file for
your printer. You can also use a clone file to copy your printer settings to other printers. If you are
using a clone file to copy your printer settings to another printer, both printers must be the same
model. Both printers must also have the same version of software installed.
To clone the printer settings:
1. From the General Setup menu, click Cloning.
2. Select the parameters to clone from this printer:
a. To clone the settings from this printer, select Printer Settings.
b. To clone the contact information from the address book, select Address Book.
3. To use the password for the destination printer, under Enter IP Address of Destination Printer,
select Use the printer's password.
4. In the IP Address field, enter the IP address of the destination printer.
5. If you selected Use the printer's password, in the Password field, enter the password for the
destination printer.
6. Click Clone Selected Settings.
Configuring Mail Alerts
You can define groups to receive email notifications when selected status alerts occur on the printer.
To configure mail alerts:
1. From the General Setup menu, click Mail Alerts.
2. To have the printer send email alerts, select Enable Mail Alerts.
3. To send email alerts to the printer system administrator, next to SysAdmin Mail Address, enter a
valid address for the system administrator.
4. To send email alerts to a service representative, next to Service Mail Address, enter a valid
address for the service representative.
5. Under Notification Items, select each of the items to generate an email notification for the
system administrator or service representative.
6. Click Save Changes.
7. Next to Connection Setup, click Email Settings.
a. Enter the From: Email Address for the printer.
b. Next to SMTP Server, enter the IP Addres s or D NS Name of the SMTP server to which the
printer is connected.
If you do not know the IP Address or DNS Name of the SMTP server, click Auto Detect
SMTP Server.
Note: Before clicking Auto Detect SMTP Server, to save any entries that you have made, click
Save Changes.
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c. Next to SMTP Port, enter the port number for the SMTP server.
d. If the SMTP server requires authentication, select the Authentication Type, then enter the
SMTP Login Name and SMTP Password in the appropriate fields.
e. Click Save Changes.
Configuring System Settings
Use this menu to configure general settings of the printer. For ex ample, tim e to Ene rgy Saver mode,
alarm settings, and so on.
To configure the syst em settings:
1. From the General Setup menu, click System Settings.
2. Under General, enter values for the Energy Saver modes and Display Brightness, then select
values for the other selections from each list.
3. Under Timers, select the timeout for the Control Panel from the list, then enter the time in
seconds for the Fault Timeout and Job Timeout.
4. Under Output Settings, select a value from the list of each of the items.
5. Click Save Changes.
Configuring Clo ck S ett in gs
Use this menu to set the date and clock settings of the printer.
To configure the clock settings:
1. From the General Setup menu, click Clock Settings.
2. Next to Date Format, Time Format, and Time Zone, select the setting for each from the
corresponding list.
3. Using the selected format, next to Set Date, enter the date.
4. Using the selected format, next to Set Time, enter the time.
5. Click Save Changes.
Configuring Tray Settings
Use this menu to configure the paper trays for the paper size and type, set cu stom sizes, and turn the
display prompts on and off.
To configure the tray settings:
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1. From the General Setup menu, click Tray Settings.
2. To use the panel or print driver settings to select the Bypass Tray mode, under Tray Settings
select Bypass Tray Mode.
3. Under Tray Settings, next to each tray selection, select the paper size and paper type from the
lists.
4. Under Tray Settings, enter the custom paper sizes for the paper width (X) and the paper length
(Y).
5. To have the display prompt you for the paper settings each time the paper tray is loaded, next to
the corresponding tray, select On.
6. Under Tray Priority, select the tray priority for paper usage.
7. Click Save Changes.
Setting Up a Proxy Server
This feature allows you to set up and enable proxy services on the printer. You can enter your
authentication login at the printer control panel, and access a set of features and options designed
specifically for your business needs. You can scan and capture paper documents, preview
thumbnails, and add them to frequently used document storage locations.
To set up a proxy server:
1. From the Protocols menu, click Proxy Server.
2. To enable a proxy server, next to Use Proxy Server, select Enabled.
3. Next to Server Name, enter the name for the proxy server.
4. Next to Port Number, enter the port number of the proxy server.
5. If the proxy server requires login for authentication, next to Authentication, select Enabled.
6. If you enabled authentication, enter the login name and password for the server.
7. Click Save Changes.
Resetting Service Defaults
Use this menu to restart the printer or to reset the default settings for faxing, scanning, printer, and
network settings using CentreW are Internet Serv ices.
To reset the printer or to reset system or service defaults:
1. From the General Setup menu, click Resets.
2. To reset a service default, next to Reset Fax Defaults or Reset Scan Defaults, click Power
Off/On Printer.
3. To reset a system default, next to Reset System Defaults or Reset Network Defaults, click
Power Off/On Printer.
4. To restart the printer without resetting any of the default settings, next to Power Off/On the
Printer, click Power Off/On Printer.
5. Click Save Changes.
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Configuring Tray Settings ..................................................................................................... 67
Configuring General Setup Using the Cont rol
Panel
This section includes:
• Accessing Information About the Printer Using the Control Panel ........................................ 60
• Using the Power On Wizard ................................................................................................. 60
• Configuring General Settings ............................................................................................... 63
• Configuring the Timers ......................................................................................................... 66
• Configuring Output Settings ................................................................................................. 66
•
Accessing Information About the Printer Using the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Information Pages.
3. To scroll through the lists of information pages, use the Up or Down arrows on the touch screen.
4. To print a specific information page, touch the page, then touch Print.
Using the Power On Wizard
The Power On Wizard helps to configure several preliminary settings for the printer, including the
country, date, time, and time zone.
To use the Power On Wizard to set up the printer:
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1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. To navigate to the Power On Wizard, use the Up or Down arrows, then select Power On
Wizard.
5. At the prompt, touch Start.
6. At the message for Restart is Required, touch Yes, Restart.
7. To select your language, use the Up or Down arrows to navigate, touch your language, then
touch Next.
8. To select your time zone:
a. Touch Time Zone.
b. Use the Up or Down arrows to navigate, select your geographic region and y our time zone,
then touch OK.
9. To set the date:
a. Touch Date.
b. Touch Format touch the date format that you want to use, then touch X.
c. Touch Month, then use the keypad to enter the month.
d. Touch Day, then use the keypad to enter the date.
e. Touch Year, then use the keypad to enter the year.
f. Touch OK.
10. To set the time:
a. Touch Time.
b. To select the format, touch 12 Hour or 24 Hour.
c. Touch Hour, then use the keypad to enter the hour.
d. Touch Minute, then use the keypad to enter the minutes.
e. Touch OK.
11. Touch Next.
12. At Do you want to set up Fax now?, select an option.
13. To set up the fax:
a. Use the keypad to enter the fax number.
b. Touch Country.
c. Use t he Up or Down arrows to navigate, then touch the name of your country.
d. Touch Next.
14. At Do you want to set up Email now?, select an option.
15. To select how you would like to find an outgoing mail server, select Find It For Me or I Know My
SMTP.
16. If you selected Find It For Me:
a. Touch Next.
b. Select a server from the list.
c. Touch Next.
The printer runs a test on the SMTP mail server.
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17. If you selected I Know My SMTP:
a. Touch Next.
b. Use the keypad to enter the SMTP server name.
c. Touch Next.
d. Enter the port number for the SMTP server.
e. Touch Next.
The printer runs a test on the SMTP mail server.
18. Touch Done.
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Setting the Auto Log Print ..................................................................................................... 66
Configuring General Settings
This section includes:
• Accessing the General Settings Menu .................................................................................. 63
• Configuring the Energy Saver Timers ................................................................................... 63
• Setting the Date and Time .................................................................................................... 64
• Setting the Measurement Units ............................................................................................ 64
• Setting the Display Brightn es s .............................................................................................. 64
• Configuring Audio Tones ...................................................................................................... 65
• Setting the Startup Page ...................................................................................................... 65
• Configuring the Low Toner Alert Message ............................................................................ 65
• Setting the OffHook Wake Up .............................................................................................. 65
•
Use this menu to configure general settings of the printer. For ex ample, tim e to Ene rgy Saver mode,
alarm settings, and so on.
Accessing the General Settings Menu
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
Configuring the Energy Saver Timers
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Energy Saver.
5. To set the delay before the printer enters Low Power mode, use the keypad to enter the time,
then touch OK. The range is 1–60 minutes.
6. To return to the General menu, touch the Back arrow.
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Setting the Date and Time
1. Use this menu to configure general settings of the printer. For example, time to Energy Saver
mode, alarm settings, and so on.
2. Touch Date and Time.
3. To select your time zone:
a. Touch Time Zone.
b. Use the Up or Down arrows to navigate, select your geographic region and time zone, then
touch OK.
4. To set the date:
a. Touch Date.
b. Touch Format, touch the date format that you wish to use, then touch X to close the list.
c. Touch Month, then use the keyboard to enter the month.
d. Touch Day, then use the keyboard to enter the date.
e. Touch Year, then use the keyboard to enter the year.
f. Touch OK.
5. To set the time:
a. Touch Time.
b. To select the format, touch 12 Hour or 24 Hour.
c. Touch Hour, then use the keypad to enter the hour.
d. Touch Minute, then use the keypad to enter the minutes.
6. Touch OK.
7. To return to the General menu, touch the Back arrow.
Setting the Measurement Units
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Measurement.
5. To select an option for units, touch millimeter (m m) or inches (").
6. Touch OK.
Setting the Display Brightness
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Display Brightness.
5. Touch - or + on the display or use the keypad to enter a number from 1 through 10.
6. Touch OK.
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Configuring Audio Tones
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Audio.
5. Select the tone you want to change, then select an option.
6. Repeat step 2 for each tone you want to set.
7. To return to the General menu, touch the Back arrow.
Setting the Startup Page
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Startup Page.
5. To print a Startup Page when the printer is turned on, touch On.
6. Touch OK.
Installation and Setup
Configuring the Low Toner Alert Message
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Low Toner Alert Message.
5. To display an alert message when the toner is low, touch On.
6. Touch OK.
Setting the OffHook Wake Up
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch OffHook Wake Up.
5. To have the printer leave Energy Saver mode when you pick up the handset of the external
telephone, touch On.
6. Touch OK.
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Setting the Auto Log Print
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings, then touch General.
4. Touch Auto Log Print.
5. To print a job history log after every 20 print jobs automatically, touch Auto Log Print.
6. Touch OK.
7. At the Restart System prompt, touch Close.
Configuring the Timers
Use the Timers menu to set the timeouts f or the control panel touch screen, for faults, and for jobs
being sent to the printer.
To configure the timers:
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch System Settings > Timers.
4. To set the delay before the control panel times out, touch Control Panel, touch the delay you
want, then touch OK.
5. To set how long the printer waits before canceling a print job that stops abnormally:
a. Touch Fault Timeout > On.
b. Use the keypad minutes to enter a delay time. The range is 3–300 seconds.
c. Touch OK.
6. To set how long the printer waits for data to arrive from a computer:
a. Touch Job Timeout > On.
b. Use the keypad to enter a delay time. The range is 5–300 seconds.
c. Touch OK.
7. To return to the System Settings, touch the Back arrow. To return to the Services Home menu,
press the Services Home button.
Configuring Output Settings
Use this menu to configure settings concerning the output of the printer.
To configure settings for the printer output:
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1. To set the default paper size, touch Default Paper Size, touch an option, then touch OK.
Note: The default for Default Paper Size varies depending on the country-specific factory
default.
2. To print the user ID on the output page, touch Print ID, touch a position where the ID is printed,
then touch OK.
3. To have the printer output PDL data as text, touch Print Text > On > OK. The printer does not
support printing in PDL.
4. To specify if a banner page is printed:
a. Touch Banner Page.
b. Touch an option:
• Off directs the printer not to print a banner page.
• Front directs the printer to insert a banner page before the first page of each copy.
• Back directs the printer to insert a banner page after the last page of every copy.
• Front and Back directs the printer to insert a banner page before the first page and
after the last page of every copy.
c. Touch OK.
d. To select the tray from which the banner page is printed, touch Specify T ray, then touch an
option.
e. Touch OK.
f. To return to the Output Settings menu, touch the Back arrow.
5. To select what action the printer takes when a paper size mismatch occurs:
a. Touch Size Mismatc h, then select an option:
• Off directs the printer to print with no further action.
• Crop to Size directs the printer to trim the print to fit the printable area of the page.
• Scale to Size directs the printer to reduce or enlarge the print image to fit the printable
area of the page.
• Use Size in Bypass Tray directs the printer to use the paper size in the Bypass Tray.
b. Touch OK.
6. To have letterhead print on both sides of the page, touch Letterhead 2-Sided > Enable > OK.
7. To have information pages print on both sides of the page, touch Report 2-Sided Print >
2-Sided > OK.
8. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
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Configuring Tray Settings
Use this menu to configure the paper trays for the paper size and type, set cu stom sizes, and turn the
display prompts on and off.
To configure the tray settings:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools > Tray Management > Tray Settings.
3. To configure the Bypass Tray settings:
a. Touch Bypass.
b. To have the printer prompt you to set the paper type and size when paper is loaded, select
Display Tray Prompt.
c. To use the paper size and type from the print driver, select Use Driver Settings for Print
Job.
d. To dedicate the Bypass Tray for a paper size and type, clear Display Tray Prompt and
User Driver Settings for Print Job.
• To select a paper or envelope size, touch Size, touch the Up or Down arrows to
navigate, touch a size, then touch Size again.
• To select a paper type, touch Type, touch the Up or Down arrows to navigate, touch a
paper type, then touch Type again.
e. Touch OK.
4. To configure a paper tray:
a. Touch Tray 1 or Tray 2.
b. To have the the printer prompt you to set the paper type and size when paper is loaded,
select Display Tray Prompt.
• To select a paper or envelope size, touch Size, touch the Up or Down arrows to
navigate, touch a size, then touch Size again.
• To select a paper type from the list, touch Type, touch the Up or Down arrows to
navigate, touch a type, then touch Type again.
c. Touch OK.
5. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
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Configuring Air Print
Use AirPrint to print directly from a wired or wireless device without using a print driver. AirPrint is a
software feature that allows for driverless printing from Apple iOS-based mobile devices and Mac
OS-based devices. AirPrint-enabled printers let you print directly from a Mac or from an iPhone,
iPad, or iPod touch.
Notes:
• Not all applications support AirPrint.
• Wireless devices must join the same wireless network as the printer.
• For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled.
• The device that submits the AirPrint job must be on the same subnet as the printer. To
allow devices to print from different subnets, configure your network to pass multicast
DNS traffic across subnets.
• The Mac OS device must be Mac OS 10.7 or later.
• AirPrint-enabled printers work with iPad (all models), iPhone (3GS or later), and iPod
touch (3rd generation or later), running the latest version of iOS.
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click Properties.
3. If the Protocols link is not expanded under Properties, scroll to the Protocols link and expand it.
4. Under Protocols, click AirPrint.
5. To enable AirPrint, next to Enable AirPrint, click Turn On AirPrint.
Note: AirPrint is enabled by default when IPP and Bonjour (mDNS) are both enabled. When
AirPrint is enabled, Turn On AirPrint is not selectable. To disable AirPrint, disable either IPP or
Bonjour (mDNS) protocols.
• To change the printer name, in the Name field, enter a new name.
• To enter a location for the printer, in the Location field, enter the location of the printer.
• To enter a physical location or address for the printer, in the Geo-Location field, enter the
geographic latitude and longitude coordinates in decimal form. For example, use
coordinates like 45.325026, -122.766831 for a location.
6. Click Save Changes.
7. At the prompt, click Restart, or click Back to cancel.
8. If you click Restart, the printer takes several minutes to restart and apply the new settings.
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Configuring Fax Settings from the Control Panel .................................................................. 72
Configuring Fax Defaults and Sett ings
This section includes:
• Setting Fax Defaults from CentreWare Internet Services...................................................... 70
• Configuring Fax Settings from CentreWare Internet Services ............................................... 70
• Setting Fax Defaults from the Control Panel ......................................................................... 72
•
It is unlawful to send a message from a fax machine without the proper Fax Send Header
information. The following information must appear on the first transmitted page, or in the top or
bottom margin of each transmitted page:
• Identity of the business or individual sending the fax
• Telephone number of the sending machine
• Date and time of the transmission
Proper configuration of the fax requires setting up the Fax Defaults and Configuring the Fax Settings.
You can configure the defaults and settings from the printer control panel or from CentreWare
Internet Services.
Setting Fax Defaults from CentreWare Internet Services
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, under Fax, click Fax Defaults.
4. Next to Resolution, select the resolution for the fax transmissions.
5. Next to 2-Sided Scanning, select 1-Sided or 2-Sided.
6. Next to Rotate Side 2, to have side two of the transmitted fax pages rotated to flip on the long
edge, select On.
7. Next to Lighten/Darken, to lighten or darken the transmitted copy, select an option.
8. Next to Delayed Send, enter the time at which you want to transmit the faxes.
9. Click Save Changes.
Configuring Fax Settings from CentreWare Internet Services
If your printer is connected to your computer through a wired or wireless network connection, use
CentreWare Internet Services to configure the fax settings.
To use CentreWare Internet Services to configure fax settings:
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1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, under Fax, click Fax Settings.
Note: For details, see the Help in CentreWare Internet Services.
4. In the Fax Line Settings, enter the Fax Number and Company Name, then select the other fax
line settings from each of the lists.
5. In the Incoming Defaults section:
a. Select the settings for the Receive Mode, Ring Tone Volume, and Discard Size from the
lists.
b. Set the Auto Answer times, in seconds, for auto answer in each of the modes.
c. Ent er a Remote Receive Tone value as needed. The range is 00–99.
6. In the Forward Settings section, next to Forward Settings, select an option:
• Off: Disables fax forwarding.
• Forward: Directs all incoming faxes to the forwarding number.
• Print and Forward: Prints incoming faxes and forwards them to the forwarding number.
• Print and Email: Prints incoming faxes and forwards it to an email address.
Note: For the Print and Email function to operate, configure the Email Settings with a valid
SMTP server.
• Forward to Server: Forwards incoming faxes to a server.
• Print and Forward to Server: Prints incoming faxes and forwards them to a server.
7. To enter a forwarding fax number, under Forward to Fax, enter a number in the Forwarding
number field.
8. To enter up to five email addresses, under Forward to Email, enter a valid email address in each
of the Forwarding Email Address fields.
9. To enter server information, under Forward to Server:
• Next to Server Type, select the server type from the list.
• Next to Host Address (IP Address or DNS Name ), enter a valid IP address o r DNS name for
the server.
• Next to Port Number, enter a valid port number for the server type selected.
• Next to Login Name, enter the user name for logging in to the server.
• Next to Login Password and Re-enter Password, enter the password for logging in to the
server.
• Next to Name of Shared Directory, enter the name of the directory for storing faxes.
• Next to Subdirectory Path, enter a name for a path for storing files within the shared
directory as needed.
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10. In the Transmission Defaults, select the modes for Prefix Dial and Fax Cover Page, then enter
the Prefix Dial Number and redial information.
11. In the Fax Reports section, from each list, select the condition when the printer prints a fax
report.
12. Click Save Changes.
Setting Fax Defaults from the Control Panel
Note: If your printer is connected to your computer through a wired or wireless network
connection, use CentreWare Internet Services to configure the fax settings.
1. At the printer control panel, press the Machine Status button.
2. Touch Tools, then touch Service Defaults.
3. Touch Fax Defaults.
4. Touch Resolution, select the default resolution for fax transmissions, then touch OK.
5. Touch 2-Sided Scanning, select 1-Sided or 2-Sided, then touch OK.
6. Touch Lighten/Darken, use the scale to make the fax lighter or darker, then touch OK.
7. To select a delayed transmission time, touch Delayed Send.
a. Touch the hour field, then use the keypad to enter the hour.
b. Touch the minute field, then use the keypad to enter the minutes.
c. Touch AM or PM.
d. To save the setting, touch OK.
8. To ret urn to the Services Home menu, press the Services Home button.
Configuring Fax Settings from the Control Panel
Note: If your printer is connected to your computer through a wired or wireless network
connection, use CentreWare Internet Services to configure the fax settings.
There are four areas to configure in Fax Settings:
• Fax Line Settings
• Incoming Defaults
• Transmission Defaults
• Fax Reports
For proper fax operation, configure all the settings before using the fax. In the future, you can change
the settings using the control panel or CentreWare Internet Services.
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Configuring Fax Line Settings from the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch Fax Settings.
4. Touch Fax Line Settings.
5. Touch Fax Number, enter the fax line number, then touch OK.
6. Touch Country, use the arrow keys to scroll through the lists, select your country, then touch
OK.
7. At the Restart is Required message, to save the settings and restart the printer, click Yes, Save.
Note: If this time is the first for fax setup, restart the printer to have the remaining menu
selections appear.
8. At the printer control panel, press the Machine Status button.
9. Touch Tools > Admin Settings.
10. Touch Company Name, enter the company name on the touch pad, then touch OK.
11. Touch Line Type, select PSTN or PBX, then touch OK. At the Restart System prompt, touch
Close.
12. To select the next screen, touch the Up and Down arrows on the display.
13. Touch Li ne Monitor, touch to select the level, then touch OK. At the Restart System prompt,
touch Close.
14. Touch DRPD Patterns, touch to select a pattern, then touch OK. At the Restart System prompt,
touch Close.
15. Touch Extel Hook Threshold, touch to select the level, then touch OK. At the Restart System
prompt, touch Close.
16. Touch the Back arrow to return to the Fax Settings menu or press the Services Home button to
return to Service Home.
Configuring Fax Incoming Defaults from the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch Fax Settings.
4. Touch Incoming Defaults.
5. Use the Up and Down arrows to navigate between the lists.
6. Touch Receive Mode, touch the mode to select it, then touch OK.
7. Touch Ring Tone Volume, select the volume, then touch OK. At the Restart System prompt,
touch Close.
8. Touch Auto Answer Setup.
a. Select the appropriate setup for your fax set:
• Auto Answer for a fax line that is hooked up without a telephone or answering
machine.
• Auto Answer TEL/FAX for a fax line that is hooked up with a telephone.
• Aut o Answer ANS/FAX for a fax line that is hooked up with an answering machine.
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b. Next to your selection, use the keypad to enter the delay before the printer answers.
c. To return to incoming defaults, touch the Back arrow.
9. To reject faxes sent from unwanted sources:
a. Touch Junk Filter, then touch On or Off.
b. Touch OK.
c. At t he Restart System prompt, touch Close.
d. To return to incoming defaults, touch the Back arrow.
10. To configure Secure Receive:
Note: To use Secure Receive, set up Panel Lock first.
a. Touch Secure Receive.
b. Touch Secure Receive Set, select Enable, then enter a four-dig it PIN.
c. Touch the Back arrow to return to Incom i ng Defaults.
11. To configure how faxes are forwarded:
a. Touch Forward Settings.
b. To forward the fax without printing, touch Forward, enter the forwarding number, then
touch OK.
c. To print the fax then forward it to another number, touch Print and Forward, enter the
forwarding number, then touch OK.
d. At the Restart System prompt, touch Close.
12. To have faxes printed on both sides of the sheets:
a. Touch 2-Sided Printing, select On, then touch OK.
b. At the Restart System prompt, touch Close.
13. To receive a fax while using the external telephone after hearing a fax tone:
a. Touch Remote Receive, then touch On.
b. Enter a two-digit tone code, then touch OK.
c. At t he Restart System prompt, touch Close.
14. To instruct the printer what to do when it receives a document longer than the paper loaded in
your printer:
a. Touch Discard Size.
b. To have the printer print oversized faxes on two sheets of paper, select Off.
c. To have the printer reduce the size of the incoming fax so that it fits the selected paper,
select Auto Reduction.
d. To have the printer discard the data or image that falls outside the margins of the selected
paper, select On.
e. Touch OK.
f. At the Restart System prompt, touch Close.
g. Touch the Back arrow to return to the next menu level, or press the Services Home button
to return to Service Home.
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Configuring Fax Transmission Defaults from the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch Fax Settings.
4. Touch Transmission Defaults.
5. To configure the printer to auto redial a busy number or a line that does not answer:
a. Touch Auto Redial Setup.
b. To change the number of redial attempts, touch Number of Redial, enter a number from
0–9, then touch OK.
c. Touch OK.
d. At the Restart System prompt, touch Close.
6. To change the interval between the redial attempts:
a. Touch Redial Interval, then enter a number from 1–15 for the delay in minutes.
b. Touch OK.
c. At the Restart System prompt, touch Close.
7. To change the interval between resend attempts:
a. Touch Interval Timer, then enter a number from 3–255 for the delay in seconds.
b. Touch OK.
c. At t he Restart System prompt, touch Close.
d. Touch the Back arrow to retur n to Transmission Defaults.
8. To select the dialing type for your outgoing faxes:
a. Touch Dial Type.
b. Select an option:
• PB uses push-button tone dialing.
• DP (10 PPS) sets 10 pulse per second dialing pulses as the dial type.
• DP (20 PPS) sets 20 pulse per second dialing pulses as the dial type.
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c. Touch OK.
d. At the Restart System prompt, touch Close.
9. To enter a prefix dial number:
a. Touch Prefix Dial, then select On.
b. Enter the prefix number, then touch OK.
c. At t he Restart System prompt, touch Close.
10. To have the printer generate a cover page for each fax transmission, touch Fax Cover Page,
touch On, then touch OK.
11. To enable or disable the Error Correction Mode:
a. Touch ECM, then touch On or Off.
b. Touch OK.
c. At t he Restart System prompt, touch Close.
12. To select the modem speed, touch Modem Speed, select the transmission speed, then touch
OK.
13. When sending a manual fax, to have the number of the recipient appear on the Sending Fax
screen:
a. Touch Display Manual Fax Recipients, then touch On.
b. Touch OK.
14. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
Configuring Fax Reports from the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch Fax Settings.
4. Touch Fax Reports.
5. To print a fax activity report after every 50 fax communications, touch Fax Activity, touch Auto
Print, then touch OK.
6. To print a report of the transmission results after sending a fax, touch Fax Transmit, select an
option, then touch OK.
7. To print a report of the transmission results after sending a fax to multiple destinations, touch
Fax Broadcast, select an option, then touch OK.
8. To print a fax protocol report to help troubleshoot fax problems, touch Fax Protocol, select an
option, then touch OK.
9. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
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Setting Up Scanning With USB ............................................................................................ 81
Setting Up Scanning
This section includes:
• Scanning Setup Overview .................................................................................................... 77
• Setting Up Scanning to a Shared Folder on Your Computer ................................................. 78
• Setting Up Scanning to an FTP Server ................................................................................. 80
• Setting Up Scanning to an Email Address ............................................................................ 80
•
See also:
Scanning on page 161
Scanning Setup Overview
If the printer is connected to a network, it is enabled for scanning. Be fore you can scan, you must do
the following:
• If you are scanning to a shared folder on your computer, share the folder, set the correct
permissions, and add the folder as an Address Book entry in CentreWare Internet Services.
• If you are scanning to an FTP server, add the F TP server and se t the co rrect folder permission s
as an Address Book entry in CentreWare Internet Services.
• If you are scanning to an email address, configure the email server in CentreWare Internet
Services.
If the printer is connected using a USB cable, you cannot scan to an email address or a network
location. You can scan to a folder on your computer, or scan into an application after installing the
scan drivers and the Express Scan Manager utility.
For details, see Installing the Software on page 105.
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Adding a Folder as an Address Book Entry Using the Address Book Editor ......................... 79
Setting Up Scanning to a Shared Folder on Your Computer
This section includes:
• Sharing a Folder on a Windows Computer ........................................................................... 78
• Sharing a Folder Using Macintosh OS X Version 10.5 and Later.......................................... 78
• Adding a Folder as an Address Book Entry Using CentreWare Internet Services ................. 79
•
Before you can scan to a shared folder, you must share the folder, then add the folder as an Address
Book entry in CentreWare Internet Services.
For details, see CentreWare Internet Services on page 30.
Sharing a Folder on a Windows Computer
1. Open Windows Explorer.
2. Right-click the folder you want to share, then select Properties.
3. Click the Sharing tab, then click Advanced Sharing.
4. Select Share this folder.
5. Click Permissions.
6. Select the Everyone group, and verify that all permissions are enabled.
7. Click OK.
Note: Remember the Share name for later use.
8. Click OK again.
9. Click Close.
Sharing a Folder Using Macintosh OS X Version 10.5 and Later
1. From the Apple menu, select System Preferences.
2. From the View menu, select Sharing.
3. From the Services list, select File Sharing.
4. Click the plus icon (+) below the Shared Folders field. A folder list appears.
5. Select the folder you want to share on the network, then click Add.
6. From the Users list, click Everyone.
7. From the list to the right of the Users window, use the arrow buttons to set user privileges to
Read & Write.
8. Click the Options button.
9. To share this folder with Windows computers, select Share files and folders using SMB.
10. Select the On check box to the left of File Sharing in the Service pane.
The folder and its contents are shared with network users.
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11. Close the System Preferences window.
Note: When you open a shared folder, a Shared Folder banner appears in the Finder for the
folder and its subfolders.
Adding a Folder as an Address Book Entry Using CentreWare Internet
Services
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click Address Book.
3. Under Network Scan (Comp./Serv.), click Computer/Server Address Book.
4. Click Add ne xt t o any empty field, and enter the following information:
• Name: Enter the name that you want to appear in the Address Book.
• Server Type: Select Computer (SMB).
• Host Address: Enter the IP address of your computer.
• Port Number: Enter the default port number for SMB, 139, or select a number from the
range provided.
• Login Name: Enter your computer user name.
• Login Password: Enter your computer login password.
• Re-enter Password: Enter your login password again.
• Name of Shared Directory: Enter a name for the directory or folder. For example, if you
want the scanned files to go in a folder named scans type scans.
• Subdirectory Path: Enter the path of the folder on the FTP server. For example, if you want
the scanned files to go in a folder named colorscans inside the scans folder, type
/colorscans.
5. Click Save Changes.
Adding a Folder as an Address Book Entry Using the Address Book Editor
1. On your computer, select Start > All Programs > Xerox Office Printing > WorkCentre 6605.
2. In the left navigation pane, under Printer Address Book, click Server.
3. For Name, enter the name of the shared file on your computer.
4. For Server Type, select Computer (SMB).
5. Click Computer Settings Wizard, then click Browse.
6. Navigate to a shared folder on your computer.
7. Click OK, then click Next.
8. To give the printer access to the shared folder, enter a login name and password.
9. Click Next, then click Finish.
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10. Click OK.
The new entry appears in the Server pane.
11. Click Save All.
Setting Up Scanning to an FTP Server
Before setting up scanning to an FTP Server, it must have the proper software installed and be
configured with shared folders for each user.
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. In CentreWare Internet Services, click Address Book.
3. Under Network Scan (Comp./Serv.), click Computer/Server Address Book.
4. Click Add ne xt t o any blank field, then enter the following information:
• Name: Enter the name that you want to appear in the Address Book.
• Network Type: Select Server (FTP).
• Host Address: Enter the IP address or DNS name of the FTP server.
• Port Number: Enter the default port number for FTP, 21, or select a number from the range
provided.
• Login Name: Enter a valid login name for your FTP server.
• Password: Enter a valid password for your FTP server.
• Re-enter Password: Enter the password again.
• Name of Shared Directory: Enter a name for the directory or folder. For example, if you
want the scanned files to go in a folder named scans, type scans.
• Subdirectory Path: Enter the path of the folder on the FTP server. For example, if you w ant
the scanned files to go in a folder named colorscans inside the scans folder, type
/colorscans.
5. Click Save Changes. A new address book entry is created.
Now you can scan to the FTP server.
Setting Up Scanning to an Email Address
Before you can scan to an email address, you must configure the printer to communicate with your
SMTP email server.
To configure the SMTP server settings:
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1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your
Printer on page 30.
2. Click Properties.
3. In the left pane, under Protocols, click Email Settings.
4. Type the following information:
• Next to Enter the "From" Email Address, type an appropriately formatted email address to
appear in the From field of emails from the printer.
• For SMTP Server (IP Address or DNS Name), type the IP address or DNS name of the
SMTP server.
If you do not know the IP Address or DNS Name of the SMTP server, click Auto Detect
SMTP Server.
• For SMTP Port, type the default port number of 25 for SMTP, or select a number from the
range provided.
5. Select an Authentication Type.
Note: Ensure that the authentication type is compatible with your SMTP server.
6. If authentication is required, enter a valid SMTP Login Name for the SMTP Server.
7. If authentication is required, enter a valid password for the SMTP server.
8. Re-enter the password.
9. Scroll down, then click Save Changes.
Note: Contact your Internet service provider or system administrator to obtain your SMTP server
name or IP address. Some Internet service providers require authentication. Ensure that you
confirm the authentication type, login, and password.
Now you can scan to an email address. For details, see Setting Up S canning to an Email Address on
page 80.
Setting Up Scanning With USB
If the printer is connected using a USB cable, you cannot scan to an email address or a network
location. You can scan to a folder on your computer, or scan into an application after installing the
scan drivers and the Express Scan Manager utility. For details, see Installing the Software on page
105.
Setting Up Scanning to a Folder on Your Computer With USB
1. Start Express Scan Manager:
• Windows: Click Start > Programs > Xerox. Select your printer from the list. Double-click
Express Scan Manager.
• Macintosh: Navigate to Applications > Xerox. Select your printer from the list. Double-click
Express Scan Manager.
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2. Click OK to accept the default Destination Path folder, or click Browse to navigate to another
folder.
3. Press OK.
Now you can scan to a folder on your computer. For details, see Scanning to a Folder on USB
Connected Computer on page 165.
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Configuring SMTP Domain Filtering ..................................................................................... 90
Configuring Security Settings Usi ng
CentreWare Internet Services
This section includes:
• Opening the Security Menu .................................................................................................. 83
• Configuring Administrative Security Settings ........................................................................ 83
• Configuring Secure Settings ................................................................................................. 84
• Configuring an LDAP Authentication System........................................................................ 85
• Configuring a Kerberos Authentication System .................................................................... 85
• Configuring LDAP Authentication ......................................................................................... 86
• Configuring the Host Access List .......................................................................................... 86
• Configuring IPsec Settings ................................................................................................... 88
• Configuring 802.1x Settings ................................................................................................. 89
• Configuring SSL Settings ..................................................................................................... 90
•
Use security settings to configure administrative settings, authentication, user access and privileges,
and service access.
Note: For details, see the Help in CentreWare Internet Services.
Opening the Security Menu
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
Configuring Administrative Security Settings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click Administrator Security Settings.
5. To turn on administrator privileges, select Enable Administrator Mode.
6. Enter the user name and password, then re-enter the password.
7. Next to Access denial by the authentication failure of the Administrator, enter the number of
login attempts allowed before locking out the user.
8. Click Save Changes.
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Configuring Secure Settings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click Secure Settings.
5. To limit access to the control panel menus:
a. Next to Panel Lock Set, select Enable.
b. Enter a four-digit passcode, then re-enter the passcode.
Note: When Panel Lock is enabled, new selections appear in the Secure Settings menu. The
new menu items are only available when the Panel Lock is set.
6. To set the access that a non-authorized user has to a service or to select how a service is
displayed:
a. Next to a service name, from the lists, select an access level for non-authorized users.
b. To allow faxes to be sent from the Fax Driver, next to Send via Fax Driver, select Enable.
c. To enable the printer for copying ID cards front and back, next to ID Card Copy, select
Enable.
d. To have the USB menu pop up when a USB Flash drive is inserted, next to USB Services -
Show USB Pop Up Menu, select Enable.
e. To select when the USB Memory appears, next to USB Services - Display USB Memory
Services, select an option.
f. Next to New Passcode, enter a four-digit passcode, then next to Re-enter Passcode,
re-enter the passcode.
7. To prevent unauthorized users from viewing incoming faxes:
a. Next to Secure Receive Set, select Enable.
b. Next to New Passcode, enter a four-digit passcode, then next to Re-enter Passcode,
re-enter the passcode.
8. To allow users to edit the From Field in emails sent from the printer, next to Edit Email From
Field, select Enable.
9. To allow users to select recipients only from the phonebook or address book, select Confirm
Recipients from the list.
10. To allow download of firmware updates, next to Software Downloads, select Enable.
11. To have the IP address or host name appear on the control panel screen, next to Display
Network Information, select an option.
12. To encrypt the data on the hard drive:
a. Click the HDD Data Encryption link.
b. Next to Encryption, select On.
c. Ent er an Encryption Key for the printer, then re-enter the key.
Note: All stored data is deleted after you change the Data Encryption Settings.
d. Click Save Changes.
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13. To erase the hard drive data by writing over it with random data, next to HDD Overwrite, select
the number of overwrites to perform.
14. To limit the number of attempts allowed when logging in as an administrator, next to Login
Attempts, select an option from the list.
15. Click Save Changes.
Configuring an LDAP Authentication System
Before using LDAP servers for authentication, configure the settings in CentreWare Internet
Services. To use an LDAP server, see Properties > Protocols in CentreWare Internet Services.
Note: The Authentication System is an extra authentication option that is used only when
searching the Network Address Book from the printer control panel. First, the printer
authenticates using the Authentication System specified. If successful, the printer proceeds to
search the network address book.
Configuring the Authentication System
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next to the Security folder.
4. Click Authentication System.
5. To select the authentication type, next to Authentication System Settings, select LDAP or
Kerberos.
6. Under Option Information, for the Server Response Timeout and Search Timeout, enter the
timeout in seconds.
7. Click Save Changes.
Configuring a Kerberos Authentication System
Before using Kerberos servers for authentication, configure the settings in CentreWare Internet
Services. To use a Kerberos server, see Properties > Security > Kerberos Server.
Note: The Kerberos Server is an extra authentication option that is only used by the
Authentication System when searching the Network Address Book from the printer control
panel. First, the printer authenticates using the Authentication System specified. If successful,
the printer proceeds to search the network address book.
Note: For Kerberos authentication to be successful, configure the printer with the current time
and date. See Setting the Date and Time on page 64. To use a Network Time Server, see
Properties > Protocols > SNTP in CentreWare Internet Services.
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Configuring Kerberos Server Settings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click Kerberos Server.
5. Next to IP Address/Host Name and Port, enter the IP address or the network host name for the
Kerberos server, then enter the port number.
6. Next to Domain Name, enter the domain name of your authentication server.
7. Next to Login Name, enter the user name for logging in to the server.
8. Next to Password, enter and re-enter the password for the server.
9. Click Save Changes.
Configuring LDAP Authentication
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click LDAP Authentication.
5. To use a text string to add to the user name, next to Use Added Text String, select Enable.
6. Next to Text String Added to User Name, enter the text string to add to the user name for
authentication.
7. Click Save Changes.
Configuring the Host Access List
The host access list controls access to the printer over LPR or Port 9100. You can enter up to five IP
address/mask combinations, and then select to reject, accept, or turn off the filtering for each IP
address. You can enter a specific IP address and address mask, or you can enter a range of IP
addresses and address masks. If no IP address and address mask is entered in the host access list,
there are no limitations on printer access.
You can allow printing from one specific IP addres s only. The access list w ould look like the follow ing
table:
Access List IP Address Address Mask Operation
1 192.168.200.10 255.255.255.255 Accept
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You can reject one specific IP address, but allow printing from any other address. The access list
would look like the following table:
Access List IP Address Address Mask Operation
1 192.168.200.10 255.255.255.255 Reject
2 0.0.0.0 0.0.0.0 Accept
The first row of the access list is the highest priority. If configuring a list with multiple rows, enter the
smallest range first. Make the first row the most specific, and the last row the most general.
For example, you can set up the host access list to do the following:
• Accept printing from a specific network.
• Reject printing from a particular network mask within that network.
• Accept printing from one particular IP address within that network mask.
In this example, the access list would look like the following table:
Access List IP Address Address Mask Operation
1 192.168.200.10 255.255.255.255 Accept
2 192.168.200.0 255.255.255.0 Reject
3 192.168.0.0 255.255.0.0 Accept
To configure the Host Access List:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click Host Access List.
5. In the IP Address field, enter the IP address of the host as X.X. X.X, where X is a number from 0
through 255. For example, 192.168.200.10.
6. In the Address Mask field, enter the network mask for the host as X.X. X.X, where X is a number
from 0 through 255. For example, 255.255.255.255.
7. Under Operation, for the action the host takes with the IP address:
• Off indicates that this row of the access list is inactive. This setting lets you enter a specific
IP address or range of addresses before you plan to en force the Accept or Reject operation.
• Accept allows the specified IP address or range of addresses access to the printer.
• Reject denies the specified IP address or range of addresses access to the printer.
8. Click Save Changes.
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Configuring IPs ec S et tings
Use this page to enable IPsec on the printer. IPsec is a protocol suite used for securing Internet
Protocol (IP) communications by authenticating or encrypting each IP packet in a data stream. IPsec
also includes protocols for cryptographic key establishment. IPsec can be i mplemented as part of the
overall security policy of your company.
To configure IPsec Help:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next to the Security folder.
4. Click IPsec.
5. To use the IPsec protocol, next to Protocol, select Enabled.
6. Next to Shared Key, enter the shared key value, up to 255 characters long.
7. Next to Verify Shared Key, re-enter the shared key value.
8. To specify the lifetime of the secure association, next to IKE SA Lifetime, enter a number. The
range is 5–28800 minutes.
9. To set the maximum time that a secure association is linked without activity, next to IPsec SA
Lifetime, enter a number. The range is 5–2880 minutes.
10. To set the level of cryptographic strength, next to DH Group, select G1 for low, and G2 for
strong.
11. To turn on Perfect Forward Security, next to PFS, select Enabled.
12. In the Specify Destination IPv4 Address, enter the IP address and port number as X.X. X.X/P.
X must be a number from 0 through 255.
13. In the Specify Destination IPv6 Address, enter the IP address and port exactly as it appears for
the destination server.
14. To specify how the printer treats data from non-IPsec devices, next to Communicate with
Non-IPsec device, select an option:
• Bypass directs the printer to bypass the IPsec security protocol and use the data.
• Discard directs the printer to discard the data without using it.
15. Click Save Changes.
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Configuring 802.1x Settings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click 802.1X.
5. If the printer is connected to a RADIUS server, next to Enable IEEE 802.1X, select Enabled.
6. Next to Authentication Method, select the authentication method.
7. Next to Login Name, enter the login name for the printer.
8. Type a Password for the user, then retype it to verify.
9. To have the printer validate certificates, next to Certificate Validation, select Enabled.
10. Click Save Changes.
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Configuring SSL S et tings
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click SSL.
5. Next to Enable SSL, select Enabled.
6. Next to Port Number, enter the port number to use for HTTPS.
7. To have the printer create a digitally signed certificate, click Create New Certificate.
8. To select the DKIM signature type, next to Public Key Method, select RSA/SHA-256 or
RSA/SHA-1.
9. To select the size of the key, next to Public Key Size, select the number of bits from the list.
10. To set the length of time that the certificate is effective, next to Validity, enter the number o f days
for the life of the certificate.
11. Change any of the parameters that you want for the new digital certificate, then click Generate
Signed Certificate.
12. To restart the printer and have the changes take effect, click Restart.
Notes:
• If HDD Data Encryption is enabled in the Secure Settings, the SSL menu has several
other options. For details, see the CentreWare Internet Services Help.
• After you generate a signed certificate, a new menu item, Certificate Management,
appears in the Security menu after SSL.
Configuring SMTP Domain Filtering
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. In CentreWare Internet Services, click Properties.
3. In the Properties pane, to expand the menu, click the plus (+) symbol next t o the Security folder.
4. Click SMTP Domain Filtering.
5. To enable domain filtering, next to Domain Filtering, select Allow Domains.
6. In the Allow Domain List area, under Destination Domain, enter the names of the domains to
allow.
7. Click Save Changes.
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Configuring the USB Setup Menu ......................................................................................... 93
Configuring Secure Settings Using the
Control Panel
This section includes:
• Accessing the Secure Settings Menu ................................................................................... 91
• Setting Panel Lock ............................................................................................................... 91
• Setting Service Locks ........................................................................................................... 91
• Configuring Secure Settings ................................................................................................. 92
• Configuring the Data Encryption Settings ............................................................................. 93
•
Use this menu for controlling access to printer features.
Accessing the Secure Settings Menu
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Use the Up or Down arrows to navigate, then touch Secure Settings.
Setting Panel Lock
1. At the Secure Settings screen, touch Panel Lock > Enable > OK.
2. At the prompt, enter a four-digit passcode, then touch OK.
3. At the prompt, re-enter the passcode.
4. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
Setting Service Locks
A list of installed services appears in this menu and lets you configure the way they appear on the
control panel for non-authorized users. Each service can be set from a selection of access levels.
• Enabled allows the non-authorized users access to the service.
• Passcode Locked allows authorized users access to the service after entering a passcode.
• Color Passcode Locked allows authorized users access to a color service, such as copying,
after entering a passcode.
• Disabled blocks access to the service for non-authorized users.
Note: Panel Lock must be enabled before setting the service locks.
To set the service locks:
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1. From the Secure Settings menu, use the Up or Down arrows to navigate to the menu with their
service listed.
2. Touch a service name.
3. Touch an access option, then touch OK.
Note: After setting a service lock for fax access, at the Restart prompt, touch Close.
Configuring Secure Settings
1. To allow users to edit the From Field in emails sent from the printer, touch Edit Email From
Field > Enable > OK.
2. To allow users to select recipients only from the phonebook or address book, touch Confirm
Recipients > Confirm Recipients > OK.
3. To restrict emails to only selected domains, touch Domain Filtering > Enable > OK.
4. To enable downloading firmware upgrades, touch Software Download > Enable > OK.
5. To have the IP address or host name appear on the control panel screen, touch Display
Network Information, touch an option, then touch OK.
6. To enable data encryption of the hard drive:
a. Touch HDD Data Encryption, then touch On.
b. When prompted, enter a passphrase, then touch OK.
c. To delete stored documents on the drive and restart the printer, at the prompt, touch Yes,
Delete.
7. To change the encryption key for HDD encryption, touch Encryption Key, enter the
passphrase, then at the prompt, touch Yes, Delete.
8. To erase the hard drive by overwriting it with random data, touch HDD Overwrite, then select
the number of times to overwrite the data.
9. To limit the number of attempts allowed when logging in as an administrator, touch Login
Attempts, enter number of times from 1–10, then touch OK.
10. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
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Configuring the Data Encryption Settings
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Use the Up or Down arrows to navigate, then touch Secure Settings.
4. Touch HDD Data Encryption, then touch On.
5. When prompted, enter a passphrase, then touch OK.
6. To delete stored documents on the drive and restart the printer, at the prompt, touch Yes,
Delete.
7. To change the encryption key for HDD encryption, touch Encryption Key, enter the
passphrase, then at the prompt, touch Yes, Delete.
8. To erase the hard drive by overwriting it with random data, touch HDD Overwrite, then select
the number of times to overwrite the data.
9. Touch the Back arrow to return to the next menu level, or press the Services Home button to
return to Service Home.
Configuring the USB Setup Menu
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Admin Settings.
3. Touch USB Setup.
4. To have the USB port status appear on the display, touch Port Status > Enable > OK.
5. At the Restart System prompt, touch Close.
6. To select the Adobe protocol, touch Adobe Protocol, select an option from the list, then touch
OK.
7. At the Restart System prompt, touch Close.
8. To restart the system, turn off the power switch, then turn it on again.
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Exporting a Digital Certificate ............................................................................................... 99
Managing Certificates
This section includes:
• About Security Certificates ................................................................................................... 94
• Overview of Setting Up Digit al Ce rtificates ........................................................................... 95
• Before You Beg i n ................................................................................................................. 95
• Preparing to Manage Certificates ......................................................................................... 95
• Importing a Digital Certificate ............................................................................................... 96
• Configuring the Digital Certificate Purpose ........................................................................... 97
• Verifying the Digital Certificate Purpose ............................................................................... 98
• Deleting a Digital Cert ificate ................................................................................................. 98
•
About Security Certificates
A digital certificate is a file that contains data used to verify the identity of the client or server in a
network transaction. A certificate also contains a public key used to create and verify digital
signatures. One device proves its identity to another by presenting a certificate trusted by the other
device. Or, the device can present a certificate signed by a trusted third party and a digital signature
proving its ownership of the certificate.
A digital certificate includes the following data:
• Information about the owner of the certificate
• The certificate serial number and expiration date
• The name and digital signature of the certificate authority (CA) that issued the certificate
• A public key
• A purpose defining how the certificate and public key can be used
There are three types of certificates:
• Device Certificate: A certificate for which the printer has a private key, and the purpose
specified in the certificate allows it to be used to prove identity.
• CA Certificate: A certificate with authority to sign other certificates.
• Trusted Certificate: A self-signed certificate from another device that you want to trust.
To ensure that the printer can communicate with other devices over a secure trusted connection,
both devices must have certain certificates installed.
For protocols such as HTTPS, the printer is the server, and must prove its identity to the client Web
browser. For protocols such as 802.1X, the printer is the client, and must prove its identity to the
authentication server, typically a RADIUS server.
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• Install a device certificate on the printer.
Note: To enable HTTPS, create a self-signed Certificate from the SSL page in CentreWare
Internet Services.
• Install a copy of the CA certificate that w as used to sign the device certificate of the printer on the
other device.
Protocols such as LDAP and IPsec require both devices to prove their identity to each other.
Overview of Setting Up Digital Certificates
This is an overview of the steps to take to set up and use digital certificates:
1. Preparing the printer to manage digital certificates.
a. Changing the encryption settings of the hard drive.
b. Enabling HTTPS communications.
2. Importing a nd setting up digi tal certificates.
a. Importing the digital certificates.
b. Configuring the digital certificate purpose.
c. Ver if ying t he digital certificate purpose.
3. Configuring desired security features to use the imported digital certificates.
Use the following topics to set up the digital certificates for your printer.
Before You Begin
Before you can manage certificates, do the following:
• Install the optional Productivity Kit (HD).
• Enable HDD Encryption. For details, see Configuring the Data Encryption Settings on page 93.
• Configure SSL. For details, see Configuring SSL settings on page 90.
Preparing to Manage Certificates
Some settings are available only when the encryption setting on the optional hard drive is enabled.
To use these settings, enable data encryption and set up an encryption key.
Note: All stored data is deleted after you change the Data Encryption Settings.
To enable data encryption of the hard drive:
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1. At the printer control panel, press the Machine Status button.
2. Touch Tools, then touch Admin Settings.
3. Enter the Panel Lock passcode as needed, then touch OK.
4. Use the Up or Down arrows to navigate, then touch Secure Settings.
5. Use the Up or Down arrows to navigate, then touch HDD Data Encryption.
6. Touch On, then touch OK.
7. Using the keypad, enter an encryption key, then touch OK.
Note: Use characters for 0 to 9, a to z, A to Z, and null values for the encryption key.
WARNING: All stored data is deleted after you change the Data Encryption Settings.
8. At the message, to confirm the setting, touch Yes, Delete.
The printer automatically restarts.
To enable HTTPS communication:
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select SSL.
4. Click Create New Certificate.
5. Under Public Key Method, select an option.
6. Under Public Key Size, select an option.
7. Confirm the issuer of the SSL self-signed certif i cate.
8. In Validity, specify the validity period of the certificate.
9. Click Generate Signed Certificate.
The printer creates a digital certificate and places it in the certificate list.
10. After the settings are changed, to restart the printer, click Restart Printer.
11. Enter the IP address of the printer in the address bar, then press the Enter key.
12. To display the SSL page, repeat steps 2, 3, and 4.
13. Ensure that Enabled SSL is selected.
Importing a Digital Certificate
Before importing a certificate, back up the certificate file.
Note: Use Internet Explorer to import the certificate from Windows. Use Safari to import
certificates from Macintosh.
To import a digital certificate:
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1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select SSL.
4. Click Upload Signed Certificate.
Note: Upload Signed Certificate appears only when the optional hard drive is installed and the
HDD Data Encryption is enabled.
5. Enter a password corresponding to the certificate file to import.
Note: A password is only required for PKCS#12 certificates. Leave the password field blank for
PKCS#7 and other certificates.
6. To confirm, re-enter the password.
7. Click the Browse button, then browse to the certificate file and select it.
8. To import the file, click Import.
Configuring the Digital Certificate Purpose
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select Certificate Management.
Note: Certificate Management appears in the Security menu only w hen the optional hard drive is
installed and HDD Data Encryption is enabled.
4. Next to Category, select an option:
• When setting a certificate for an SSL server, SSL client, IPsec, or Wireless LAN client,
select Local Device.
• When setting a certificate for a Wireless LAN server, select Trusted Certificate Authority.
5. Next to Certificate Purpose, select an option.
6. Next to Certificate Order, select the order in which the certificates appear.
7. To display the Certificate List page, click Display the List.
Note: If the list includes more than 20 certificates, click Next to display the next page.
8. Select the certificate to associate with the Certificate Purpose you selected in step 5.
9. To display the Certificate Details page, click Certificate Details.
10. After confirming the certificate details, at the top of the details window, click the Use this
certificate button.
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Verifying the Digital Certificate Purpose
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select Certificate Management.
4. Verify the information selected next to Category, Certificate Purpose, and Certificate Order.
If a selection is incorrect, select another option.
5. To display the Certificate List page, click Display the List.
Note: If the list includes more than 20 certificates, click Next to display the next page.
6. Ensure that the certificate that appears with an asterisk is valid and that it is the certificate
associated with the Certificate Purpose.
Deleting a Digital Certificate
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select Certificate Management.
4. For the certificate you want to delete, select the Category.
5. For the certificate you want to delete, select the Certificate Purpose.
6. To display the Certificate List page, click Display the List.
Note: If the list includes more than 20 certificates, click Next to display the next page.
7. Select the certificate that you want to delete.
8. Click Certificate Details.
9. To delete the certificate, in the upper right corner, click Delete.
10. Click Delete to confirm.
Note: When you delete a certificate, it disables the feature associated with the deleted feature.
To delete a certificate that is in use, disable the feature in advance or switch the association to
another certificate.
• For an SSL server, select another certificate, such as a Local Device.
• For an SSL Client, disable the LDAP-SSL/TLS and IEEE802.1x features.
• For IPsec, change the IKE setting to Preshared Key or disable the feature.
• For Wireless LAN, change the wireless security setting to something other than
WPA-Enterprise before deleting the certificate.
98 WorkCentre 6605 Color Mu ltif uncti on Pr int er
User Guide
Installation and Setup
Exporting a Digital Certificate
1. At your computer, open a Web browser, type the IP address of the printer in the address field,
then press Enter or Return.
2. Click Properties.
3. In the left navigation panel, scroll to Security, then select Certificate Management.
4. Select the Category of the certificate you want to export.
5. Select the Certificate Purpose of the certificate you want to export.
6. To display the Certificate List page, click Display the List.
Note: If the list includes more than 20 certificates, to display the next page, click Next.
7. Select the certificate to export.
8. Click Certificate Details.
9. To export the certificate, at the bottom of the details list, click Export this certificate.
Note: Imported PKCS#12 format certificates can be exported only as a PKCS#7 certificates,
because PKCS#12 passwords cannot be exported.
10. In the File Download dialog box, click Save.
11. Select the location to save the file, then click Save.
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User Guide
Installation and Setup
Setting Up Email Notifications for Supplies Data Send Alerts ............................................. 103
Configuring Smart eSolutions
This section includes:
• Using Smart eSolutions ...................................................................................................... 100
• Overview for Setting Up Smart eSolutions .......................................................................... 100
• Enabling the Proxy Server .................................................................................................. 101
• Validate DNS Settings and Enable SSL ............................................................................. 101
• Registering with the Xerox Communication Server ............................................................. 102
• Setting Up Email Notific atio n s f or Billing Meter Read Alerts ............................................... 102
•
Using Smart eSolutions
Smart eSolutions is a suite of features that simplifies printer ownership and administration. It
provides free services to enable administration of metered billing and supplies replenishment plans
for printers on a network. For details, see www.xerox.com/smartesolutions.
MeterAssistant automatically counts all metered impressions printed on network printers, then
submits them to Xerox. This process eliminates the need to collect and report meter read information
manually.
SuppliesAssistant monitors the remaining life of the toner or ink, and other printer consumables.
When Smart eSolutions is configured to communicate with Xerox, SuppliesAssistant also monitors
the usage of consumables. The data reported to Xerox is used to replenish supplies.
Overview for Setting Up Smart eSolutions
This is an overview of the steps required to set up the Smart eSolutions feature:
1. Enabling the Proxy Server.
2. Validating the DNS settings and enabling SSL.
3. Registering the printer with the Xerox Communication Server.
4. Setting up email notifications for MeterAssistant.
5. Setting up email notifications for SuppliesAssistant.
Use the following topics to set up Smart eSolutions.
100 WorkCentre 6605 Color Multifunction Printer
User Guide
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