Xerox WorkCentre 4250S, 4250 - WorkCentre - Copier, WorkCentre 4250X, WorkCentre 4250XF, 4260S - WorkCentre B/W Laser User Manual

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Xerox WorkCentre

4250/4260

User Guide

Prepared and translated by:

Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

Version 4.0.05.01.09

Xerox WorkCentre 4250/4260 User Guide i

Table of Contents

Welcome .................................................................................................................................1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Environmental Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Product Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Getting Started................................................................................................................... 21

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Paper into the HCF Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Logging On / Logging Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Machine Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Customizing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

For Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Copy........................................................................................................................................ 37

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Fax........................................................................................................................................... 59

Fax Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Network Scanning ............................................................................................................. 87

Scan Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Network Scanning Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Network Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

E-mail ...................................................................................................................................105

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

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ii Xerox WorkCentre 4250/4260 User Guide

Store File.............................................................................................................................121

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

File/Folder Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Store File Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Store Files from the Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Print Files............................................................................................................................135

Print Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Print ......................................................................................................................................143

Print Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Custom Size Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Paper / Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Layout / Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Advanced. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Paper and other Media..................................................................................................153

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Setting the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Setups ..................................................................................................................................163

Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Tools Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Localization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Setting up Paper Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Machine Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Change Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

CRU Replacement Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Machine Tests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Customer Support and Supplies Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Optional Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Maintenance .....................................................................................................................195

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

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Xerox WorkCentre 4250/4260 User Guide iii

Specifications....................................................................................................................203

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Troubleshooting ...............................................................................................................211

Fault Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Error and Fault Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Index ....................................................................................................................................219

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iv Xerox WorkCentre 4250/4260 User Guide

Xerox WorkCentre 4250/4260 User Guide 1

1 Welcome

Thank you for choosing a Xerox WorkCentre 4250/4260 series machine. These products have been designed for ease of use. To use your machine to its fullest potential, take some time to read this User Guide.

The User Guide provides you with an overview of the features and options available on your machine, depending on the configuration. To help you familiarize yourself with your new machine please refer to:

• Chapter 2 Getting Started.

• Chapter 11 Setups.

Further chapters within this guide offer additional information on the features and options available. For additional assistance at the machine, press the Help button. If your machine is connected to the network, use the CentreWare Help system or click on the Help button in the Printer Driver.

NOTE: The graphic representations of the touch screen displayed throughout this User

Guide may differ slightly according to the configuration. However, feature descriptions and functionality as described remain the same.

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2 Xerox WorkCentre 4250/4260 User Guide

Introduction

The Xerox WorkCentre 4250 and 4260 series are digital devices capable of being used for copying, printing, faxing, and scanning. The features and functions available on your machine depend on the model purchased:

Xerox WorkCentre 4250

This model has digital copying. A Document Feeder, Paper Tray and Bypass Tray are also provided and 2-sided copying is supported. It copies at 45 pages per minute for Letter (43 ppm for A4). Additional Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax capability are available as options.

Xerox WorkCentre 4250S

This model has digital copying, printing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 45 pages per minute for Letter (43 ppm for A4). A Document Feeder, Paper Tray and Bypass Tray are also provided and 2-sided copying and printing are supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax capability are available as options.

Xerox WorkCentre 4250X

This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 45 pages per minute for Letter (43 ppm for A4). A Document Feeder, two Paper Trays and a Bypass Tray are also provided and 2-sided copying and printing are supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder and Memory Upgrade are available as options.

Xerox WorkCentre 4250XF

This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 45 pages per minute for Letter (43 ppm for A4). A Document Feeder, two Paper Trays, High Capacity Feeder, a Bypass Tray and a Finisher are also provided and 2-sided copying and printing are supported. A Memory Upgrade is available as an option.

Xerox WorkCentre 4260S

This model has digital copying, printing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 55 pages per minute for Letter (53 ppm for A4). A Document Feeder, Paper Tray and Bypass Tray are also provided and 2-sided copying and printing are supported. Additional

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Xerox WorkCentre 4250/4260 User Guide 3

Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax capability are available as options.

Xerox WorkCentre 4260X

This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 55 pages per minute for Letter (53 ppm for A4). A Document Feeder, two Paper Trays and a Bypass Tray are also provided and 2-sided copying and printing are supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder and Memory Upgrade are available as options.

Xerox WorkCentre 4260XF

This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the capability of storing print and copy files on the device. It copies and prints at 55 pages per minute for Letter (53 ppm for A4). A Document Feeder, two Paper Trays, High Capacity Feeder, a Bypass Tray and a Finisher are also provided and 2-sided copying and printing are supported. A Memory Upgrade is available as an option.

1Welcome

4 Xerox WorkCentre 4250/4260 User Guide

About This Guide

Throughout this User Guide some terms are used:

• Paper is the same as media.

• Document is the same as original.

• Xerox WorkCentre 4250/4250S/4250X/4250XF/4260S/4260X/4260XF is the

same as the machine / device.

The following table offers further information about the conventions used within this Guide.

Most option screens include three buttons to confirm or cancel your choices.

•The Undo button resets the current screen to the values that were displayed

when the screen was opened.

•The Cancel button resets the screen and returns to the previous screen.

•The Save button saves the selections made and returns to the previous screen.

Convention Description Example

Italic TypeFace

Used to denote screen or tab titles. In addition, references to other publications are displayed in Italic typeface.

Basic Copy Features. Please refer to chapter 3, page 42.

Notes

Used to provide additional or useful information about a function or feature.

NOTE: The machine

automatically detects standard document sizes.

Information

Offers more in-depth specification information relating to the machine.

 Up to 75 sheets of 20 lb

(80 g/m²

) bond paper can be

loaded.

Warning

Used to alert users to the possibility of personal injury.

WARNING: This

product must be connected to a protective earthing circuit.

Caution

Cautions are statements that suggest mechanical damage as a result of an action

CAUTION: DO NOT

use organic or strong chemical solvents or aerosol cleaners or pour fluids directly onto any area.

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Xerox WorkCentre 4250/4260 User Guide 5

Related Information Sources

Information on this family of products can be found in:

1. This User Guide

2. The Quick Use Guide

3. The System Administration CD

4. The Xerox website http://www.xerox.com

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6 Xerox WorkCentre 4250/4260 User Guide

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support:

http://www.xerox.com

If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of the machine serial number:

# ____________________________________________

To access the serial number open the side cover using the release latch and then open the front door. The serial number is located on a panel above the toner cartridge. The Xerox Welcome Center or local representative telephone number is provided when the machine is installed. For convenience and future reference, please record the telephone number in the space below:

Xerox Welcome Center or local representative telephone number:

# ____________________________________________

1Welcome

Xerox WorkCentre 4250/4260 User Guide 7

Safety

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using XEROX materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

WARNING: This symbol indicates a Laser

is being used in the equipment and

alerts the user to refer to the appropriate safety information.

WARNING: This product must be connected to a protective earthing circuit.

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.

Maintenance Information

1. Any operator product maintenance procedures will be described in the user

documentation supplied with the product.

2. Do not carry out any maintenance on this product which is not described in

the customer documentation.

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or

flammable when used on electromechanical equipment.

3. Use supplies and cleaning materials only as directed in the Operator section

of this manual.

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8 Xerox WorkCentre 4250/4260 User Guide

4. Do not remove covers or guards that are fastened with screws. There are no

parts behind these covers that you can maintain or service.

Operational Safety Information

Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:

Do These

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation.

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or

flammable when used on electromechanical equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building.

• Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine.

• Always locate the machine in an area that has adequate ventilation and room for servicing.

• Always unplug this equipment from the electrical outlet before cleaning.

NOTE: Your Xerox machine is equipped with an energy saving device to conserve

power when the machine is not in use. The machine may be left on continuously.

WARNING: The metallic surfaces in the fuser area are hot. Please use caution

when removing paper jams from this area and avoid touching any metallic surfaces.

Do Not Do These

• Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal.

• Never attempt any maintenance function that is not specifically described in this documentation.

• Never obstruct ventilation openings. They are provided to prevent overheating.

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Xerox WorkCentre 4250/4260 User Guide 9

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never place this equipment where people might step on or trip on the power cord.

• This equipment should not be placed in a room unless proper ventilation is provided. Please contact your local Authorized dealer for further information.

Electrical Safety Information

1. The power receptacle for the machine must meet the requirements stated on

the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and shall be easily

accessible.

3. Use the power cable that is supplied with your machine. Do not use an

extension cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you

are not sure whether or not an outlet is correctly grounded, consult an electrician.

5. Do not use an adapter to connect any Xerox equipment to an electrical outlet

that lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip on the power

cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock devices.

9. Do not push objects into slots or openings on the machine. Electrical shock or

fire may result.

10. Do not obstruct ventilation openings. These openings are used to provide

proper cooling to the Xerox machine.

Electrical Supply

1. This product shall be operated from the type of electrical supply indicted on

the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for advice.

WARNING: This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug

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10 Xerox WorkCentre 4250/4260 User Guide

will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.

2. Always connect equipment to a correctly grounded power outlet. If in doubt,

have the outlet checked by a qualified electrician.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem:

The equipment emits unusual odours or makes unusual noises.

The power cable is damaged or frayed.

A wall panel circuit breaker, fuse, or other safety device has been tripped.

Liquid is spilled into the machine.

The machine is exposed to water.

Any part of the machine is damaged

CAUTION: Risk of explosion if battery is replaced by an incorrect type. Dispose

of used batteries according to the instruction.

Quality Standards

The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number:

EUROPE: +44 (0) 1707 353434

USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following Agency using the Safety

Standards listed.

Agency: TUV Rheinland

Standard: IEC60950-1, 2001

USA/CANADA: This XEROX product is certified by the following Agency using the

Safety Standards listed.

Agency: UNDERWRITERS LABORATORIES

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Xerox WorkCentre 4250/4260 User Guide 11

Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which include requirements for Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedure other

than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

WARNING: Do not stare into the light source if the platen cover is in the up

position.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorised local dealer or Service Provider.

For Consumables

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw Toner Cartridges or toner containers into an open flame.

• Cartridges: When handling cartridges, for example ink, fuser, etc., avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or eye contact.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc UL60950-1 1st (2003) (USA/Canada)

Intertek ETL SEMKO IEC60950-1 Edition 1 (2001)

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12 Xerox WorkCentre 4250/4260 User Guide

This product has been manufactured under a registered ISO9001 Quality system.

CE Mark

The CE mark applied to this product, symbolizes XEROX's declaration of conformity with the following applicable European Union Directives, as of the dates indicated:

December 12, 2006:

Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment.

December 15, 2004:

Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999

Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your XEROX Limited representative.

WARNING: In order to allow this equipment to operate in proximity to

Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

NOTE: Changes or modifications to this equipment not specifically approved by

the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain

compliance with Council Directive 2004/108/EC.

EMC Information

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense.

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Xerox WorkCentre 4250/4260 User Guide 13

NOTE: Changes or modifications to this equipment not specifically approved by

the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain

compliance with FCC regulations.

US Regulatory Information for the Fax Kit option (WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only)

Model Number: XRX-

FAXKIT

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)

In order to program this information into your FAX machine refer to Setting the Machine and follow the steps provided.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal

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14 Xerox WorkCentre 4250/4260 User Guide

point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. If advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

Canadian Regulatory Information for the Fax Kit option (WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only)

Model Number: XRX-

FAXKIT

This product meets the applicable Industry Canada technical specifications

NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all of the devices does not exceed 5.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

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Xerox WorkCentre 4250/4260 User Guide 15

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but

should contact the appropriate electric inspection authority, or electrician, as appropriate.

European Regulatory Information for the Fax Kit option (WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only)

Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.

Austria Belgium Bulgaria Cyprus

Czech Republic Denmark Estonia Finland

France Germany Greece Hungary

Iceland Ireland Italy Latvia

Liechtenstein Lithuania Luxembourg Malta

Netherlands Norway Poland Portugal

Romania Slovakia Slovenia Spain

Sweden Switzerland United Kingdom

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16 Xerox WorkCentre 4250/4260 User Guide

NOTE: Although this product can use either loop disconnect (pulse) or DTMF

(tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 11/2 times the linear dimensions of the original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars.

• Obligations or Securities of any foreign government, bank, or corporation.

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Xerox WorkCentre 4250/4260 User Guide 17

• Copyrighted material (unless permission of the copyright owner has been

obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).

• Certificates of Citizenship or Naturalization (foreign naturalization certificates

may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be

photographed.

• Badges, identification cards, passes or insignias carried by military or Naval

personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

WARNING: Copying of the following is also prohibited in certain states:

automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic Italy Malta Slovenia

Estonia Latvia Poland Spain

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18 Xerox WorkCentre 4250/4260 User Guide

Environmental Compliance

USA

Energy Star

As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 45 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.

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Xerox WorkCentre 4250/4260 User Guide 19

Product Recycling and Disposal

European Union

Information for users on collection and disposal of old equipment and used batteries

These symbols on the products, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste.

For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.

By disposing of these products and batteries correctly, you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling.

For more information about collection and recycling of old products and batteries, please contact your local municipality, your waste disposal service or the point of sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on disposal in other countries outside the European Union

These symbols are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal.

Note for the battery symbol

This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive.

Removal

Batteries should only be replaced by a MANUFACTURER approved service facility.

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20 Xerox WorkCentre 4250/4260 User Guide

North America

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit http://www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: http:// www.eiae.org/.

WARNING: Perchlorate Material - This product may contain one or more

Perchlorate-containing devices, such as batteries. Special handling may apply, please see http://www.dtsc.ca.gov/hazardouswaste/perchlorate/

Other Countries

Please contact your local waste authorities and request disposal guidance.

EH&S Contact Information

For more information on Environment, Health and Safety in relation to this Xerox product and supplies, please contact the following customer help lines:

USA: 1-800 828-6571

Canada: 1-800 828-6571

Europe: +44 1707 353 434

Product Safety information for US

www.xerox.com/about-xerox/environment/enus.html

Product Safety information for EU

www.xerox.com/about-xerox/environment/eneu.html

Xerox WorkCentre 4250/4260 User Guide 21

2Getting Started

Before you use your machine, take some time to familiarize yourself with the various features and options.

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22 Xerox WorkCentre 4250/4260 User Guide

Machine Overview

Component Location

Document Feeder, Trays 1, 2, High Capacity Feeder and Finisher

Document Glass, User Interface and Control Panel

Document Feeder

Control Panel

USB Port

Finisher

Paper Tray 1

Paper Tray 2

Bypass Tray

High Capacity Feeder (tray 3)

Document Registration Point

User Interface (UI) Tou c h S cre en

Control Panel

Document Glass / Platen

Numeric Keypad

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Xerox WorkCentre 4250/4260 User Guide 23

Models and Components

NOTE: The type of stand available depends on the configuration.

WorkCentre 4250

WorkCentre 4250S/ 4260S

WorkCentre 4250X/ 4260X

WorkCentre 4250XF/ 4260XF

Digital Copying

Standard Standard Standard Standard

Direct/Network Printing

Standard Standard Standard

Scan

Standard Standard Standard

E-mail

Standard Standard Standard

Fax

Optional Optional Standard Standard

Paper Tray 1 & Bypass

Standard Standard Standard Standard

Paper Tray 2

Optional Optional Optional Standard

High Capacity Fee der

Optional Optional Optional Optional/

Standard

Stand *(see Note)

Optional Optional Optional Standard/

Not needed

Finisher

Optional Optional Optional Standard

USB Thumb Drive

Standard Standard Standard Standard

80 GB Hard Drive

Standard Standard Standard Standard

Foreign Device Interface

Optional Optional Optional Optional

System Memory (256MB)

Standard Standard Standard Standard

Additional Memory (256MB)

Optional Optional Optional Optional

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24 Xerox WorkCentre 4250/4260 User Guide

Control Panel Overview

ServicesJob

Status

Machine Status

Display and Touch Screen

Help

Cancel Entry

Numeric Keypad

Stop

Start

Power

Clear All

Interrupt Printing

Language

Services Home

Dial Pause

Feature Description

Services

Displays the default feature on the touch screen.

Services Home

Displays the available features on the touch screen.

Job Status

Displays job progress information.

Machine Status

Displays the current status of the machine.

Display and Touch Screen

Displays and selects all the available programming features, plus fault clearance procedures and general machine information.

Help

Accesses additional information.

Language Changes text displayed on the screen to an alternative language.

Accesses Tools, used to adjust the defaults of the machine.

Numeric Keypad

Use to enter numeric characters.

Cancel Entry

Press to cancel the entry made on the numeric keypad.

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Xerox WorkCentre 4250/4260 User Guide 25

Powering on the Machine

The On/Off switch and the power outlet are at the rear of the machine.

1. Connect the AC Power Cord to the machine and a power outlet. The power

cord must be plugged into a grounded power socket.

2. Press the ON/OFF switch

to the ON (

I) position.

3. To power OFF, press the

ON/OFF switch again to

the (

O) position.

Power

Displays when the machine is in energy saver mode. Touch any button or the touch screen to wake up the machine. Touching the power button will bring up energy saver options on the touch screen. The Power button allows a user to instantly go into Energy Saver (sleep) or Power Down from the options popup. If the machine is powered down in this way it should be powered back up by pressing the power button again.

Clear All (AC)

Press to reset to normal copy and scan defaults.

Interrupt Printing

Press to insert a local job.

Stop

Press to cancel current job.

Start

Press to begin local job.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Fea ture Description

ON/OFF switch

AC Power Outlet

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26 Xerox WorkCentre 4250/4260 User Guide

Loading Paper

 Additional paper

trays are available as an option. The instructions for loading all paper trays are the same.

1. Carefully pull open the paper tray.

2. Fan the paper and insert it into the tray. Do not fill above the Maximum Fill

Line.

3. Position the side guide by squeezing the lever and sliding it towards the stack

of paper, until it gently touches the side of the stack. Do not allow the guide to press against the edge of the paper tightly.

4. Close the paper tray.

5. Follow the instructions on the Touch Screen to confirm the stock size, type

and color.

NOTE: For more information on loading paper, please refer to Loading the Paper

Trays in the Paper and other Media chapter on page 155.

Maximum Fill Line

Rear Guide

Side Guide

Paper Tray 1

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Xerox WorkCentre 4250/4260 User Guide 27

Loading Paper into the HCF Tray

1. Carefully pull open the paper tray.

2. Lift, turn and remove the locking pins on both side

guides.

3. Position the side guides by sliding. Align the

arrow to the required paper size.

4. Replace the locking pins in the appropriate

paper size hole, turn the locking pins so the arrows are facing each other.

Maximum Fill Line

Rear Guide Side Guide

HCF Tray

Locking Pin

Paper Size Aligning Guide

Aligning Arrow

2 Getting Started

28 Xerox WorkCentre 4250/4260 User Guide

5. Lift rear guide lever, align to the required paper

size.

6. Fan the paper and insert it into the tray. Do not

fill above the

Maximum Fill Line.

7. Close the paper tray.

8. Follow the instructions on the Touch Screen to

confirm the stock size, type and color.

NOTE: For more information on loading paper, please refer to Loading the Paper

Trays in the Paper and other Media chapter on page 155.

2 Getting Started

Xerox WorkCentre 4250/4260 User Guide 29

Logging On / Logging Off

The System Administrator may choose to enable certain local and network authentication and accounting features which require the users to authenticate themselves before using the device.

If authentication has been enabled:

1. Use the keypad and/or keyboard to enter your user credentials and then

select Enter.

2. Complete your job.

3. To Log Off, select the Log In/Out button on the touch screen.

Contact your System Administrator for more information.

For information about accounting features, such as Network Accounting, refer to Accounting on page 184.

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30 Xerox WorkCentre 4250/4260 User Guide

Machine Information

The Machine Information feature displays the following:

• Machine Information

•Faults

• Service Information

Press the Machine Information button to the left of the User Interface.

Machine Information

The Machine Information tab displays the following information:

General Information This section includes the serial number of machine and customer support details.

Use these when contacting Xerox support.

Network

Information

Shows the IP address, host name and fax numbers.

Machine Information button

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Xerox WorkCentre 4250/4260 User Guide 31

Paper Tray Status Displays the following information about each paper tray:

• Status

• Size, e.g. A4 (as preset by the System Administrator)

• Type, e.g. punched, plain (as preset by the System Administrator)

• Color (as preset by the System Administrator)

Machine Details Select the Machine Details button to view useful information set by the System

Administrator:

• Customer Support details

• Supplies telephone number

• Machine serial number

• Customer asset tag number

• Xerox asset tag number

• System Software Version

For information on how to set up this screen, refer to Customer Support and

Supplies Numbers in the Setups chapter on page 192.

The Machine Details screen also shows:

Machine Hardware Options Configuration: This screen displays which

hardware options, e.g. paper trays, finisher, fax, etc are installed on the machine.

Machine Software Version: This screen displays the current software versions

of features such as the main controller, image output terminal, user interface and tray firmware.

Usage Counters Usage counters display images as well as physical pages. The number of images

made by each machine feature are displayed:

•Copy

•Print

•Fax

•E-mail

• Network Scanning

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32 Xerox WorkCentre 4250/4260 User Guide

Information Pages Allows the user to print the following reports:

Report Description

Call For Assistance Displays the error and fault log for the machine.

Help List Displays a list of control panel buttons, factory defaults

and available options.

Error Messages Displays machine error list.

Last 40 Error Messages Displays 40 most recent machine error messages.

System Configuration Displays the current hardware and software

configuration of the machine.

E-mail Send Displays list of E-mail transmissions.

User Authentication Displays User login IDs and addresses.

Local Address Book Members

Displays numbers stored in the Local Address Book.

Group Address Book Members

Displays numbers stored in the Group Address Book.

All Above Reports Prints all the reports listed above.

Fax Phone Book Displays stored numbers in the Speed Dial List, the

Group Dial List and Mailboxes.

Fax Transmission Displays the last 50 faxes sent by the machine.

Fax Rece ive Displays the last 50 fax jobs received on the machine.

Fax Broad cast Reports on the success or failure of a specific fax job

which includes more than one destination.

Fax Protocol Displays low level communication details for the last fax

transmitted or received.

Fax Multipoll Reports on the success or failure of a specific polling fax

job which includes more than one destination.

Junk Fax List Displays the fax numbers defined as junk fax numbers by

the System Administrator.

Pending Jobs Displays the fax jobs in the machine’s memory waiting

to be sent or printed. This report also gives a percentage of available memory on the machine.

Fax O ptions Lists current Fax Option settings, e.g. ring volume, redial

count, date format, etc.

2 Getting Started

Xerox WorkCentre 4250/4260 User Guide 33

Faults

The Faults tab displays information on machine errors and faults.

All Faults Displays the fault description and instructions on how to resolve the fault.

Active Messages Displays the list of active error messages.

Event Log Displays all fault messages and when they occurred. The fault messages can be

ordered by time or by error code.

2 Getting Started

34 Xerox WorkCentre 4250/4260 User Guide

Service Information

The Services Information tab displays the current status of customer replaceable and engineer replaceable consumables.

Toner Cartridge Displays the remaining number of images made with the current toner.

Fuser Displays the number of images made with the current fuser.

Tray(s) Feed Roller Displays the number of images made with the current tray rollers.

Bias Transfer Roll

(BTR)

Displays the number of images made with the current BTR.

Press the

Services button to the left of the User Interface to return to the Services

default screen.

Tools

Allows access to the Tools menu to configure the device settings.

2 Getting Started

Xerox WorkCentre 4250/4260 User Guide 35

Customizing Your Machine

Your machine can be customized to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to set-up, customize and maintain the machine.

After your machine is installed, it is recommended that the settings and options are customized to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.

The Tools facility is accessed using the

Some of the settings within Tools are critical to the operation of the machine, therefore the screens are password protected so they cannot be accidentally changed or corrupted.

For full instructions on accessing and customizing the System Management Tools, refer to Setups chapter on page 163.

System Management Tools include:

Device Settings This section includes energy saver, date, time and language settings.

Paper Tray

Management

Includes default stock and paper substitution settings.

User Interface Job sheet setup and feature defaults.

Connectivity and

Network Setup

Network setup and software upgrade tools.

Accounting Xerox Standard Accounting, Network Accounting and foreign interface device

setup.

Security Settings Includes authentication and image overwrite setup.

2 Getting Started

36 Xerox WorkCentre 4250/4260 User Guide

For Further Assistance

Access the Online

Help:

Press Help at any time to access the online help screens. Messages, screen instructions and graphics provide additional information.

For additional Help If you need any additional help on using your machine you can:

1) Refer to the Quick Use Guide or the System Administration CD,

contained in the CD Pack delivered with your machine.

2) Contact your System and/or Machine Administrator.

3) Visit our Customer Web Site at www.xerox.com or contact the Xerox

Welcome and Support Centre quoting the machine serial number. Press the

Machine Status button on the control panel.

NOTE: The serial number can also be found at the rear of the machine.

Xerox WorkCentre 4250/4260 User Guide 37

3Copy

This chapter contains information on the copy screen and the copy features available.

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38 Xerox WorkCentre 4250/4260 User Guide

Copy Procedure

This section describes the basic procedure for making copies. Follow the steps below.

Load the Documents – page 38 Select the Features – page 39 Enter the Quantity – page 40 Start the Copy Job – page 41 Job Status Screen – page 41 Stop the Copy Job – page 43

NOTE: If an authentication feature is enabled, you may need an account before

using the machine. To get an account, or for more information, contact the System Administrator.

1 Load the Documents

You can load the documents to be copied either on the Document Glass or through the Document Feeder.

For information on setting up the paper trays, refer to Setting up Paper Trays in the

Setups chapter on page 175.

Document Feeder:

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in

good condition and remove all staples and paper clips.

2. Insert the documents neatly into the

document feeder, face up. The first page should be on top with the headings towards the left of the machine.

 Up to 100 sheets of 20

lb (75 g/m²

) bond paper can

be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²

) - refer to Machine

Specifications in the Specifications chapter on page 204. for full Document Feeder Specifications.

3. Place the stack in between the guides aligning the left edge with the

document feeder tray, and position the guides to just touch the edge of the documents.

4. When Paper Supply is set to Auto, the machine automatically selects an

appropriate tray.

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Xerox WorkCentre 4250/4260 User Guide 39

Document Glass:

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass, aligned with the tip of

the registration arrow near the top left of the document glass.

3. Lower the document feeder.

2 Select the Features

By default, the Copy screen is the first screen displayed on the machine. If the screen displays Job Status or Machine Status, press the Services Home button. If the touch screen displays other options like Fax or E-mail, press the Services Home button and select Copy from the displayed items.

Various copy features can be selected for your copy job. The most common features are displayed on the Copy screen.

1. Press the Services Home button on the control panel.

Registration Arrow

Services Home button

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40 Xerox WorkCentre 4250/4260 User Guide

2. Select Copy on the touch screen. Ensure that the Copy screen is displayed.

3. Press the Clear All button on the control panel to cancel any previous

selections. The control panel returns to the default entry screen.

4. Select the button for the feature required.

If necessary, select one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following:

Copy Tab – page 45 Image Quality – page 48 Layout Adjustment – page 50 Output Format – page 54

3 Enter the Quantity

The maximum copy quantity is 999.

Use the numeric keypad on the control panel to enter the number of copies required. The number entered is displayed in the upper right-hand corner of the screen.

Feat ure Description

Copy Use this tab to select the standard options for a copy job,

e.g. reduce/enlarge, 2 sided copying, etc.

Image Quality Use this tab to adjust the appearance of the copy output,

e.g. lighten/darken, background suppression, etc.

Layout Adjustment Use this tab to adjust the layout of the copy output, e.g.

original size, edge erase, etc.

Output Format Use this tab to produce different options for the finished

output, e.g. booklet creation, covers, etc.

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Xerox WorkCentre 4250/4260 User Guide 41

NOTE: To cancel an incorrect entry, press the Cancel Entry button and enter the

correct quantity.

4 Start the Copy Job

Press the Start button. Each document is scanned only once. The number of copies requested is displayed in the upper right-hand corner of the screen.

5 Job Status Screen

1. Press the Job Status button on the control panel to display the Job Status

screen.

The default Job Status screen displays all active jobs, including the queued copy job.

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42 Xerox WorkCentre 4250/4260 User Guide

2. Select from one of the following options:

3. Select the required job to view the Progress of Your Job screen. The Progress of

Your Job screen displays the number of originals scanned and the number of images completed so far.

•The Delete button allows the user to delete the selected job from the active job queue.

Queue Description

All Jobs Displays all queued jobs.

Copy, Print and Fax Receiving Jobs

Displays all active copy, print and fax receiving jobs.

Scan and Fax Send Jobs Displays all active scan and fax send jobs.

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Xerox WorkCentre 4250/4260 User Guide 43

The Details button displays information such as owner, status, job type, time submitted, etc.

4. Select Close to return to the Progress of Your Job screen.

5. Select Close to return to the Job Status screen.

6. Select Screen Default to return to the preset default job queue screen. For

information on how to set the Default View, refer to Job Status Default in the Setups chapter on page 179.

6 Stop the Copy Job

Follow the steps below to manually cancel an activated copy job.

1) Press the Stop button on the control panel to cancel the current copy job.

2) To cancel a queued job press the Job Status button on the control panel

to display the Incomplete Printing Jobs screen.

3) Select the appropriate job from the queue to view the Progress of your Job

screen.

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44 Xerox WorkCentre 4250/4260 User Guide

4) Select Delete from the Job Commands list.

5) Select Confirm to delete the job or Cancel to return to previous screen.

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Xerox WorkCentre 4250/4260 User Guide 45

Copy

The tabs available for selecting the various Copy features are:

1) Copy

2) Image Quality

3) Layout Adjustment

4) Output Format

Depending on the options enabled and how your machine has been configured, you may have to press the Services Home button and select Copy to display the Copy feature tabs.

Copy Tab

The Copy tab is the default Copy screen. Use this tab to select the standard options for a copy job.

The options can be selected by touching the appropriate button in each column.

To view all the choices for each option, select the More... button.

Reduce/Enlarge

Using this option, originals can be reduced or enlarged between 25% and 400%.

100%: Produces an image on the copies the same size as the image on the original.

Auto%: Reduces or enlarges the image on the copies based on the size of the

original and the size of the selected output paper.

Preset Options: The most commonly used reduce/enlarge percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs.

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46 Xerox WorkCentre 4250/4260 User Guide

Select the More... button to display all the Reduce/Enlarge options. Select a custom percentage of reduction or enlargement required. Use the up/down scroll buttons to adjust the reduce/enlarge percentage, in 1% increments.

Paper Supply

Use the Paper Supply options to select a paper tray for the copy job.

Auto Select: With this option selected, the machine chooses the correct paper for the copy job based on the size of the originals being scanned.

 Tray 1 and tray 2

each hold 520 sheets of 20lb paper. The High Capacity Feeder holds 2100 sheets of 20lb paper. Weight ranges from 60105 g/sm. Sizes range from A4(SEF) to Legal and includes envelopes (max

50).

Bypass Tray: Use this option when feeding individual types of stock, for example letterhead or labels for one-off jobs. The Bypass Tray holds up to 100 sheets of A4, B5, A5 or 8.5 x 11", 8.5 x 14", 7.25 x 10.5" and is suitable for heavier paper, envelopes, transparencies or labels.

Tray 1: Use this option to select the paper loaded in Tray 1.

Tray 2: Use this option to select the paper loaded in Tray 2.

Tray 3 (High Capacity Feeder, Optional): Use this option to select the paper

loaded in the High Capacity Feeder.

For more information, refer to Media Specifications in the Paper and other Media

chapter on page 161.

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Xerox WorkCentre 4250/4260 User Guide 47

2-Sided Copying

Double-sided copies can be made automatically from one or two-sided originals.

1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required.

12 Sided: Use this option for 1 sided originals when 2 sided copies are required.

1 2 Sided, Rotate Side 2: This option produces 2-sided copies from 1 sided

originals and rotates 180 degrees every second side image. Use this option to create documents which can be read in a “head to toe” manner, for example a calendar.

2 2 Sided: Use this option for 2 sided originals when 2 sided copies are required.

2 1 Sided: Use this option for 2 sided originals when 1 sided copies are required.

2 1 Sided, Rotate Side 2: This option produces 1 sided copies from 2 sided

originals and rotates 180 degrees every second side image. The “read” orientation for this option varies depending on the input originals. For example, if “head to head” orientation originals are scanned, the output will be “head to toe”. If “head to toe” orientation originals are scanned, the output produced will be “head to head”.

2 2 Sided, Rotate Side 2: This option produces 2 sided copies from 2 sided originals and rotates 180 degrees every second side image.

Copy Output

Output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed.

Collated: Select Collated for output stacked in sets to match the sequence of the originals, i.e. (1,2,3 / 1,2,3).

Uncollated: Select Uncollated fo r output sorted i nto stac ks of ind ividual pages, i .e. (1,1,1 / 2,2,2 / 3,3,3).

1 Staple Portrait: Select the appropriate button to insert a single staple into the top left corner of a portrait document.

1 Staple Landscape: Select the appropriate button to insert a single staple into the top left corner of a landscape document.

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48 Xerox WorkCentre 4250/4260 User Guide

Image Quality

The Image Quality tab provides copy features used for adjusting the appearance of the copy output.

Select any of the top level buttons to select a feature. To view all the options for a feature, select the option required. Multiple options can be selected for each copy job if required.

Original Type

Use this feature to enhance the quality of your output.

The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned.

Lighten / Darken

Adjusts the lightness or darkness of the output.

Type Description

Te xt

Use for originals containing text or line art.

Photo

Use for continuous tone photographs or printed halftone originals.

Photo and Text

Use for high quality lithographic images or continuous tone photos with text and/or graphics.

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Xerox WorkCentre 4250/4260 User Guide 49

Background Suppression

Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals.

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50 Xerox WorkCentre 4250/4260 User Guide

Layout Adjustment

The Layout Adjustment tab provides copy features used for adjusting the layout of the copy output.

Original Size

Select this feature to specify how the device determines the size of the original document.

Auto Detect: Use this option to allow the machine to automatically recognize the size of the originals being fed through the document feeder.

NOTE: Auto Detect is only available when there are originals detected on DADF.

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Xerox WorkCentre 4250/4260 User Guide 51

Presets: Use this option to specify the dimensions of the document scanning region when scanning from the document glass. There are several standard size dimensions that correspond to common document sizes and orientations.

Custom Size: Use this option to manually adjust the scanning dimensions using the scroll buttons.

Mixed Size Originals: Use this feature to copy a document containing mixed size originals. The originals must be the same width, for example 8.5 x 11" and 8.5 x 14". Load documents in the document feeder when using this feature.

Book Copying

Use when copying bound documents and books. Place the original document at the back, center of the document glass. If the document is too thick, lift the machine cover off the hinges slightly and then re-close the cover.

Off: Use to deactivate the feature

Both Pages: Use to scan and copy both pages of a bound document.

Left Page Only: Use to scan and copy the left page of a bound document.

Right Page Only: Use to scan and copy the right page of a bound document.

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52 Xerox WorkCentre 4250/4260 User Guide

Image Shift

This feature enables the position of the image on the page to be adjusted.

Off: The image position is not adjusted.

Auto Center: Automatically centres the scanned image on the output paper.

Margin Shift: Creates a binding edge for the document. The image can be adjusted up or down on the page and/or shifted to the right or left. Use the up/ down and left/right scroll buttons to adjust the amount of shift. The image can be

shifted between 0 and 0.80", in 0.1" increments.

Edge Erase

Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks.

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Xerox WorkCentre 4250/4260 User Guide 53

All Edges (minimum): Erases equal amounts on all edges of the copies (minimum

0.04").

All Edges (maximum): Erases equal amounts on all edges of the copies (maximum

0.24").

Small Original Erase: Use to erase 0.25" (6 mm) from the edge of the

document.

Hole Punch Erase: Use to erase hole punch marks from the left and right edge of the document.

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54 Xerox WorkCentre 4250/4260 User Guide

Output Format

The Output Format tab is used to produce different options for the finished output.

Booklet Creation

Use this feature to create booklets from a sequential set of either single-sided or double-sided originals. The machine prints 2-sided automatically, which, when folded, produces a booklet with all the pages in the correct sequence. The machine will also reduce and correctly position each image to fit on the selected paper.

NOTE: Feed the originals from the document feeder, and ensure that the Original

Size settings on the Image Adjustment tab is set to Auto-detect.

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Xerox WorkCentre 4250/4260 User Guide 55

Off: The feature is switched off.

On: Use this option to enable the Booklet Creation feature. There are two further

options available, when Booklet Creation is enabled.

Covers

Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orientation as the main body of the job.

Off: The feature is switched off.

Front and Back: Use this option to add both a front and back cover to the copies.

Front Only: Use this option to add a front cover to the copies.

Back Only: Use this option to add a back cover to the copies.

NOTE: Some media types cannot be used as covers.

Transparency Separators

Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray.

Option Description

1 Sided Originals Select this option if the originals are single-sided.

2 Sided Originals Select this option if the originals are double-sided.

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56 Xerox WorkCentre 4250/4260 User Guide

Transparency jobs will be delivered single-sided, and collated with no finishing. The quantity can only be set to 1 for this feature.

Select Blank to have the system insert a blank page between each transparency, or select Printed to insert a printed page between each transparency. Then choose the appropriate transparency and separator stock.

Transparency Supply: Select this button to specify the tray from which the machine needs to use the transparency stock.

Separator Supply: Select this button to specify the tray from which the machine needs to use the separator stock.

Page Layout

This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes.

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Xerox WorkCentre 4250/4260 User Guide 57

NOTE: Originals must be loaded in the document feeder when using this feature.

1 Page Up: Copies an original onto one sheet of paper.

2 Pages Up: Copies two separate originals onto one sheet of paper.

4 Pages Up: Copies four separate originals onto one sheet of paper.

NOTE: For landscape originals, place the top of the document at the back of the

feeder. For portrait originals, place the top of the document to the left.

Store Job

Use this feature to store files and job settings.

Off: The feature is switched off.

Copy & Store: Use this option to copy the original documents and store in the

device memory for retrieval later.

Store Only: Store the originals in the device memory for retrieval later. No hard copy output is produced.

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58 Xerox WorkCentre 4250/4260 User Guide

ID Card Copy

Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto one side of paper.

1. Select Services Home to display the Services Home screen.

2. Select ID Card Copy to display the ID Card Copy screen.

3. Configure the output to improve the quality of the copy.

Paper Supply: Use the Paper Supply options to select a paper tray for the copy job.

Lighten / Darken: Adjusts the lightness or darkness of the output.

Background Suppression: Use to automatically reduce or eliminate the dark

background resulting from copying colored paper or newspaper originals.

4. Place one corner of the ID card into the back left-hand corner of the

document glass.

5. Press Start to copy side 1.

6. Turn the ID card over to scan the second side.

7. Press Start to copy side 2. Both sides of the ID card print on the same side of

the output copy.

Xerox WorkCentre 4250/4260 User Guide 59

4Fax

The Fax feature may not be available on your machine, depending on your configuration. The optional Embedded Fax and Server Fax services can be installed, but only one fax service can be enabled at a time.

NOTE: Embedded Fax is the default service when both fax services are installed.

Your System Administrator will set up the default fax service. This chapter contains information about the available fax options.

Embedded Fax

Once enabled on your machine, you will be able to transmit and receive hard copy fax jobs over the telephone network directly to and from another fax machine. Your images are sent from your machine directly to the fax number entered. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.

LAN Fax

LAN (Local Area Network) Fax enables you to send documents to fax machines directly from your computer. Once enabled, you can select the Fax option from your printer driver.

The LAN fax option requires the Embedded Fax Kit to be fitted to the machine.

Server Fax

Once the optional server fax is enabled on your machine, you will be able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your machine, via your network, to a fax server which forwards them on to the fax number you entered.

Access to the Fax features is gained using the Services Home button on the control panel and Fax to display the Fax feature tabs.

Feature Differences

Embedded Fax offers more features than Server Fax. The table below identifies which features are present for each fax service.

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60 Xerox WorkCentre 4250/4260 User Guide

User Interface Fax Tab Feature

Sub-Features/ Options

Embedded Fax Server Fax

Tab 1 : Fax (Embed d ed Fax) Basic Fax (Server Fax)

For more information see page 59 (Embedded Fax) or page 59 (Server Fax).

Speed Dial Ye s

Add (multiple destinations)

Ye s Yes

Manual Dial Ye s

Redial Ye s

2 Sided Scanning

1-Sided 2-Sided 2-Sided Rotate Side 2

Ye s Yes

Original Type Photo and Text

Te x t Photo

Ye s Yes

Resolution Standard

Fine Superfine

Ye s Standard and

Fine only

Dialling Characters

Ye s Yes

Address Book Ye s Fax D irectory

Tab 2 : Image Quality

For more information see page 73 (Embedded Fax) or page 83 (Server Fax).

Lighten/Darken Ye s Yes

Background Suppression

Off Auto Suppression

Ye s Yes

Color Mode Black and White

Full Color

Ye s

Tab 3 : Layout Adjustment

For more information see page 74 (Embedded Fax) or page 84 (Server Fax).

Original Size Auto Detect

Presets Custom Scan Area

Ye s Yes

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Xerox WorkCentre 4250/4260 User Guide 61

Tab 4 : Fax O ptions

For more information see page 75 (Embedded Fax) or page 85 (Server Fax).

Store for Polling

Off On

Ye s

Remote Polling Poll a Remote

Fax Poll a Remote Mailbox

Ye s

Delay Send Off

Specific Time

Ye s Ye s

Send Header Te x t

Off On

Ye s

Mailboxes Send to Remote

Mailbox Store to Mailbox Print Mailbox Documents Delete Mailbox Documents

Ye s

Fax Sending Fea ture s

Priority Send Ye s

Fax Reports Select from the

list

Ye s

User Interface Fax Tab Feature

Sub-Features/ Options

Embedded Fax Server Fax

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62 Xerox WorkCentre 4250/4260 User Guide

Fax Procedure

This section describes the basic procedure for sending faxes. Follow the steps below.

Embedded Fax and Server Fax Procedure – page 62

Load the Documents – page 62 Select the Features – page 63 Dial the Number – page 66 Start the Fax Job – page 66 Job Status Screen – page 67 Stop the Fax Job – page 67 LAN Fax Procedure – page 67

NOTE: If an authentication feature is enabled, you may need an account before

using the machine. To get an account, or for more information, contact the System Administrator.

Embedded Fax and Server Fax Procedure

1 Load the Documents

You can load the documents to be faxed either on the Document Glass or through the Document Feeder.

For information on setting up the paper trays, refer to Setting up Paper Trays in the

Setups chapter on page 175.

Document Feeder:

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in

good condition and remove all staples and paper clips.

2. Insert the documents neatly into the

document feeder, face up. The first page should be on top with the headings towards the left of the machine.

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Xerox WorkCentre 4250/4260 User Guide 63

 Up to 100 sheets of 20

lb (80 g/m²

) bond paper can

be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²

) - refer to Machine

Specifications in the Specifications chapter on page 204. for full Document Feeder Specifications.

3. Place the stack in between the guides aligning the left edge with the

document feeder tray, and position the guides to just touch the edge of the documents.

4. When Paper Supply is set to Auto, the machine automatically selects an

appropriate tray.

Document Glass:

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass, aligned with the tip of

the registration arrow near the top left of the document glass.

3. Lower the document feeder.

2 Select the Features

If the screen displays Job Status or Machine Status, press the Services Home button. If the touch screen displays other options, e.g. E-mail, select Services Home and select Fax from the displayed items.

Various fax features can be selected for your fax job. The most common features are displayed on the Fax screen.

NOTE: The Fax screen is not the same for Embedded and Server Fax. Embedded

Fax has more features than Server Fax. For example, as well as having the standard Keypad Dial and Group Dial, it also has Manual Dial, Speed Dial and Redial features.

Registration Arrow

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64 Xerox WorkCentre 4250/4260 User Guide

1. Press the Services Home button on the control panel.

2. Select Fax on the touch screen. Ensure that the Fax screen is displayed

NOTE: The image below shows the Embedded Fax screen.

3. Press the Clear All button once on the control panel to cancel any previous

selections, if needed. The control panel returns to the default Entry screen.

4. Select the button for the feature required.

Embedded Fax

Services Home button

Feature Description

Fax

Use this tab to select the standard options for a fax job, e.g. dial options, resolution, sides scanned, etc.

Image Quality

Use this tab to adjust the appearance of the fax output, e.g. image quality, color mode, etc.

Layout Adjustment

Use this tab to adjust the layout of the fax output, e.g. original size, etc.

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Xerox WorkCentre 4250/4260 User Guide 65

If necessary, select one of the tabs and configure the fax settings. For information on the individual tabs, refer to the following:

• Fax on page 69.

• Image Quality on page 73.

• Layout Adjustment on page 74.

• Fax Options on page 75.

Server Fax

If necessary, select one of the tabs and configure the fax settings. For information on the individual tabs, refer to the following:

• Basic Fax on page 80.

• Image Quality on page 83.

• Layout Adjustment on page 84.

• Fax Options on page 85.

3 Color Faxing

NOTE: Color Faxing is only available with Embedded Fax.

Follow the steps below to send a color fax job.

1. For color faxing, select Color Mode on the Image Quality tab.

2. Select Full Color, then Save to confirm the settings.

Fax O ptions

Use this tab to access the advance fax features, e.g. reports, mailboxes, poll settings, etc.

Fea ture Description

Basic Faxing

Use this tab to select the standard options for a fax job, e.g. fax number entry, resolution, sides scanned, etc.

Image Quality

Use this tab to adjust the appearance of the copy output, e.g. lighten/darken, background suppression, etc.

Layout Adjustment

Use this tab to adjust the layout of the copy output, e.g. original size, etc.

Fax O ptions

Use this tab to adjust the send features e.g. delay send.

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66 Xerox WorkCentre 4250/4260 User Guide

4 Dial the Number

Select a dialing option to enter the fax number.

Embedded Fax

Server Fax

For more information on dialing options for:

• Embedded Fax Dialing Options: on See “Dialing Options” on page 69.

• Server Fax Dialing Options on See “Dialing Options” on page 80.

5 Start the Fax Job

Press the Start button. The machine scans the originals, dials the entered number and attempts to connect with the remote fax machine. Once connected, the local machine sends the fax job. To print a confirmation or error report, refer to Fax

Report in the Setups chapter on page 174.

Option Description

Keypad Dial

Use this option to enter the number using the numeric keypad.

Manual Dial

Allows you to get the dial tone before entering the fax number.

Speed Dial

Quickly select stored numbers from the Address Book.

Redial

Allows you to place a call to the last number or list of numbers dialed.

Group Dial

Used for multiple destinations.

Option Description

Keypad Dial

Use this option to enter the number using the numeric keypad.

Group Dial

Used for multiple destinations.

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6 Job Status Screen

To follow the progress of your fax job, press the Job Status button on the control panel to display the Job Status screen.

The default Job Status screen displays all incomplete jobs, including the queued fax job. If there are no incomplete jobs in progress, the message “No Active Jobs” is displayed. For more information on the Job Status screen, refer to Job

Status Screen in the Copy chapter on page 41.

7 Stop the Fax Job

Follow the steps below to manually cancel an activated fax job.

1. Press the Stop button on the control panel to cancel the current fax job.

2. To cancel a queued job press the Job Status button on the control panel to

display the Active Jobs screen.

3. Select the appropriate job from the queue to view the Progress of your Job

screen.

4. Select Delete from the Job Commands list.

5. Select Confirm to delete the job or Cancel to return to previous screen.

LAN Fax Procedure

This section describes the basic procedure for sending a LAN fax.

NOTE: If an authentication feature is enabled, you may need an account before

using the machine. To get an account, or for more information, contact the System Administrator.

Documents can be faxed from your PC using the print drivers supplied. The print driver must be loaded on each PC which uses the machine for faxing.

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1. Click Print in your

application.

2. Click on your machine

to choose it as the printer.

3. Click on the

Properties or Preferences button.

4. Click on Fax from the

Job Type dropdown menu.

5. Click on the Add

Recipient or the Add From Phonebook button to add a recipient.

6. Click OK to confirm your recipient selection.

7. Click OK to confirm your selections in the Printing Preferences window.

8. Click Print to print your document.

9. The Fax Confirmation box will appear. Check the fax number and then click

OK to send your fax.

Embedded Fax

This section provides more detail on the Embedded Fax features.

• Fax on page 69.

• Image Quality on page 73.

• Layout Adjustment on page 74.

• Fax Options on page 75.

NOTE: For Server Fax information refer to Server Fax on page 80.

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Fax

Use the options available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job.

Dialing Options

Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad or an attached telephone handset, using the Speed Dial function or selected from the Address Book.

The Address Book is a listing of Individual or Group numbers which have been previously set up and stored. Individual numbers can also be accessed from the Address Book using the Speed Dial function.

NOTE: There are no transmission preferences per user.

Keypad Dial Use this option to enter the number using the numeric keypad. The number

entered appears in the fax window. If an incorrect entry is made, use the C button to delete the number and then enter the correct number.

Use the Keypad Dial option to return to using the keypad to enter fax numbers after using alternative methods.

Manual Dial Allows you to get the dial tone before entering the fax number. Used when sharing

a fax and phone line.

Manual Receive Allows you to receive a fax if a handset is attached.

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Speed Dial Speed Dial numbers are automatically created when a fax number is stored in the

Address Book. Using the Speed Dial number saves time typing the complete fax destination number. To use Speed Dial, enter the 3 digit Speed Dial number required.

To find out the Speed Dial number for an entry in the Address Book, select the Group Dial option and scroll through the Address Book to view the numbers assigned.

Redial Redial allows you to place a call to the last number or list of numbers dialed.

Group Dial Group Dial is used when the fax is being sent to multiple destinations. Fax numbers

can be entered into the Group Dial list manually using the keypad, using Speed Dial or by using the Address Book. The Address Book stores and displays the fax recipient details. Information includes the recipient’s name and fax number, as well as the resolution and communication mode. Individual and Group entries are stored in the Address Book.

The Current Group Dial list displays a list of all the recipients for the fax. The list holds up to 200 locations (46 digits allowed per entry).

To send a fax to multiple destinations, the Group Dial option is used. Destination numbers for the fax can be added to the Current Group Dial list using any of the dialing methods available.

Dialing Characters Special dialing characters can be added to your fax number using the Dialing

Characters option. Dialing characters are special characters used for entering fax

numbers. They are entered as part of the telephone number.

To select the required character:

1. Enter the fax number via the hard keypad to the right of the touch screen.

2. If required, select a Dialing Character from the touch screen.

Character Description

Pause [,] Gives the machine time to switch from an inside line to an

outside line during automatic dialing. For charge code numbers, enter a pause after the fax number but before the charge code number.

Private Data Delimiter [/]

Protects confidential information. For example, if a special charge code or credit card number is required for a call. The / character should be selected before and after entering confidential numbers. The numbers and characters entered between this character will appear as asterisks (*).

Pulse to Tone Switch [:] Used to switch from pulse dialing to DTMF (tone or one-

touch) dialing. After switching from pulse to tone, you cannot switch back to the original mode during the fax procedure.

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3. Select the Add Character button.

4. Repeat as necessary and select the Save button when complete.

5. Press the Start button to send the fax.

Address Book

The Address Book contains a list of addresses, numbers and details that are relevant to your company and/or you. Use the up/down scroll buttons to locate the recipient. Highlight the recipient in the list and select the Add to Recipients button. Continue this process until you have added all the required recipients. On completion select the Done button. The entered numbers will be shown in the Recipients list.

Use this feature to store destination names and fax numbers in your device. Entries stored here will be available for selection within the Group Dial feature on the Fax tab. Dialing Groups can also be set up, comprising of many individual entries.

 This feature saves

time when sending faxes to frequently used destinations.

Address Book Setup From the Fax tab, select the Address Book button to create a new Address Book

entry, or to edit an existing one:

1. From the Address Book Setup screen, enter an Address Book number or select

one from the Address Book list.

2. Select the Edit Details button.

3. Tou ch th e Entry Name field and enter the Address Book name (maximum of

20 characters).

4. Select the Save button to confirm entries.

5. Tou ch th e Fax Number field and enter the fax number (including any Dialing

Characters) using the number keypad.

6. Select the Save button to confirm entries.

7. Select the Save button again to save your entry to the Address Book and

return to the Setup screen. You can save up to 200 entries.

Group Address Book

Setup

From the Fax tab, select the Address Book button to create a new Group Address Book entry, or to edit an existing one:

1. Select Groups from the drop-down menu.

2. From the Group Address Book Setup screen, enter an Address Book number or

select one from the Address Book list.

3. Select the Edit Details button.

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4. Tou ch th e Group Name field and enter a unique Group number (maximum 20

characters).

5. Select the Save button to confirm entry.

6. Select the Add Recipients button.

7. Select the required entry from Address Book to add to your Group. Either

choose from the list, using the scroll buttons, or key in the Address Book Location number using the keypad.

8. Select the Add to Group button to add the Individual number to the Group.

Continue selecting and adding as required.

9. Select the Save button to save your entries and return to the Setup screen.

2-Sided Scanning

This is used to specify whether the originals are single-sided or two-sided.

1 Sided Use this option for originals that are printed on one side only.

2 Sided Use this option for originals that are printed on both sides.

2 Sided - Rotate

Side 2

Use this option for originals that are printed on both sides and the second side has been rotated. For example, if you are scanning a calendar which uses a “head to toe” format.

Original Type

Use this option to enhance the quality of the fax based on the type of original being scanned.

The options available are:

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time.

Option Description

Te xt Use for originals containing text or line art.

Photo and Text Use for high quality lithographic images or continuous tone

photos with text.

Photo Use for continuous tone photographs.

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Standard 200 x 100 dpi - Recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos.

Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution and the best choice in most cases.

SuperFine 600 x 600 dpi - Recommended for use with high quality photos and

graphics. It produces the largest image file size, but delivers the best image quality.

Image Quality

The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document.

Lighten / Darken

Adjusts the lightness or darkness of the output.

Background Suppression

Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals.

Color Mode

Use to transmit the fax in mono or color.

Select the Save button to confirm Color Mode selection.

Option Description

Black & White Transmits a Black & White image.

Full Color Transmits a Color image.

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NOTE: The receiving device must support color faxing for incoming jobs to receive

fax jobs in color.

Layout Adjustment

Original Size

Select this feature to specify how the device determines the size of the original document.

Auto Detect Use this option to allow the machine to automatically recognize the size of the

originals being fed through the document feeder.

Presets Use this option to specify the dimensions of the document scanning region when

scanning from the document glass. There are several standard size dimensions that correspond to common document sizes and orientations.

Custom Size Use this option to manually adjust the scanning dimensions using the scroll

buttons.

Mixed Size Originals Use this feature to copy a document containing mixed size originals. The originals

must be the same width, for example 8.5 x 11" and 8.5 x 14". Load documents in the document feeder when using this feature.

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Fax Options

The Fax Options tab available with Embedded Fax provides further fax features which can be used when transmitting faxes. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

Polling

Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or to poll a remote fax machine or mailbox to retrieve information.

Store for Polling

This option allows users to scan documents and store them. When remote machines poll the device, they are able to retrieve the scanned document(s). Passcodes can be set up to control which machines have access to the documents stored.

Store for Polling Stored documents will not be deleted after a successful poll.

Print All To print documents stored for polling.

Delete All All documents stored for polling will be deleted.

NOTE: the Print and Delete options are only available when the Store for Polling

feature is set to On.

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Remote Polling

Poll a Remote Fax This option allows users to contact a remote fax machine to locate and receive

faxes stored by the remote machine. More than one remote machine can be polled at a time. Enable this feature by selecting Poll a Remote Fax and selecting On.

Enter the number of the remote machine you wish to poll. Poll more than one remote machine by using the Group Dial.

Use the Delayed Send feature to poll at a specific time. This allows you to poll the remote machine when the line is less congested or when a cheaper rate applies. Only one delayed polling job is allowed at a time.

Once you have entered the number of the remote machine and, if required, the time you wish to poll, press the Start button on the control panel to begin polling the remote machine or to store the polling command.

All documents that have been successfully polled from the remote machine are printed on your machine.

Poll a Remote

Mailbox

This option allows users to contact a remote mailbox which is set up on a remote fax machine. When contact has been made, the remote machine sends the faxes stored within the mailbox. To use this option, you need to know the remote mailbox number and passcode.

Enter the remote machine’s fax number using the control panel, or select the Group Dial button to select the required number from the Address Book. Group Address Book is not available when using the poll remote mailbox feature, as only one telephone number can be entered at a time.

To poll a remote mailbox you must know the mailbox number. Use the keypad to enter the number of the mailbox you wish to poll in the Mailbox Number input field.

If the remote mailbox is protected with a passcode, use the keypad to enter the passcode in the Passcode input field. If the passcode does not match the remote mailbox passcode, the poll will fail.

NOTE: If the Passcode input field is left blank, the default passcode 0000 is used.

Once you have entered the number and details of the remote machine mailbox you wish to poll, press the Start button on the control panel to begin polling remote machine mailbox.

All fax documents that have been successfully polled from the remote mailbox are printed on your machine.

Delay Send

Delay Send enables you to specify the time of a fax transmission or poll. This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent.

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Select Off to send the fax immediately.

Select Specific Time to enter the time you wish the fax to be sent. Enter the hours and minutes separately and select AM or PM to denote if you want the fax to be sent in the morning or the evening.

Send Header Text

Select On to enable transmission header details on outgoing faxes. To format Transmission Header details, refer to Transmission Header Text in the Setups

chapter on page 171.

Mailboxes

Mailboxes are areas of machine memory where incoming faxes are stored or from which outgoing faxes can be polled (see Polling – page 75). The System Administrator can set up to 200 mailboxes on your machine.

You can use a mailbox located on the same machine you are using (local mailbox), or a mailbox set up on a remote machine (remote mailbox).

Local mailboxes can contain both stored or received documents. Stored documents are placed in the local mailbox by the user standing at the device; received documents are placed in the local mailbox by a remote fax device. The local mailbox may be password protected and a local user can delete or print the contents of the mailbox.

Documents held within the local mailbox are recognized as stored for polling, printing or deleting by the user. To access a mailbox you must enter the 3 digit mailbox number and, if applicable, a 4 digit mailbox passcode. Please contact your System Administrator for more information.

NOTE: The storage time for faxes is set up by your System Administrator.

Store to Mailbox Allows users to scan and store fax documents for polling. Documents are stored in

your mailbox and automatically sent to a remote fax machine when requested.

1. Enter Mailbox number (max 20 digits).

2. Enter Mailbox passcode (4 digit code).

3. Press Start.

Print Mailbox

Documents

Allows you to print a hard copy of the documents stored in a mailbox.

1. Enter Mailbox number (max 20 digits).

2. Enter Mailbox passcode (4 digit code).

3. Press Start.

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Delete Mailbox

Documents

Allows you to delete all the documents stored within a mailbox.

NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is

selected then both received and stored documents within the selected mailbox will be printed or deleted.

1. Enter Mailbox number (max 20 digits).

2. Enter Mailbox passcode (4 digit code).

3. Press Start.

Send to a Remote

Mailbox

Allows you to send a fax document directly to an individual’s private mailbox on a remote machine.

NOTE: This feature will only be available when the remote machine has mailbox

capability and when the user sending the document knows the mailbox number of the recipient.

Enter the recipient’s fax number using the control panel, or select the Group Dial button and select the recipient from the Address Book. Group Address Book is not available when using the send to a remote mailbox feature, as only one telephone number can be entered at a time.

If enabled, a confirmation report is printed once the documents are sent to the remote mailbox.

Fax Sending Features

Allows jobs to be prioritized and reports to be printed.

Priority Send Allows you to prioritize your job and send it before all the other fax jobs in the

memory.

Fax Reports

Allows you to print fax reports from the pre-set list.

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Forward to Fax/E-mail Features

The Forward to Fax / E-mail feature allows incoming or outgoing faxes to be automatically forwarded to either another fax number or e-mail address. The System Administrator configures the feature via the Web UI. The System Administrator can also enable the Print Local Copy option to print a local copy of the forwarded or received fax or e-mail.

For more information about this feature, consult the System Administrator Guide, or contact your System Administrator.

Forward to Fax

This feature allows incoming or outgoing faxes to be automatically forwarded to an anonymous fax recipient.

You can choose to forward the following:

• Transmitted Faxes

• Received Faxes

• All Faxes

Forward to E-mail

This feature allows incoming or outgoing faxes to be automatically forwarded to another e-mail recipient.

You can choose to forward the following:

• Transmitted Faxes

• Received Faxes

• All Faxes

When forwarding to an e-mail recipient, you can select one of these output formats:

• Portable Document Format - PDF

• Tagged Image File Format - TIFF

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Server Fax

This section provides more detail on the Server Fax features.

• Basic Fax on page 80.

• Image Quality on page 83.

• Layout Adjustment on page 84.

• Fax Options on page 85.

NOTE: For Embedded Fax information refer to Embedded Fax on page 68.

Basic Fax

Use the options available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job.

Dialing Options

Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad or an attached telephone handset or selected from the Fax Directory.

The Fax Directory is a listing of Individual numbers which have been previously set up and stored.

NOTE: There are no transmission preferences per user.

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Keypad Dial Use this option to enter the number using the numeric keypad. The number

entered appears in the fax window. If an incorrect entry is made, use the C button to delete the number and then enter the correct number.

Use the Keypad Dial option to return to using the keypad to enter fax numbers after using alternative methods.

Group Dial Group Dial is used when the fax is being sent to multiple destinations. Fax numbers

can be entered into the Group Dial list manually using the keypad or the Fax Directory.

Dialing Characters Special dialing characters can be added to your fax number using the Dialing

Characters option. Dialing characters are special characters used for entering fax

numbers. They are entered as part of the telephone number.

To select the required character:

1. Select the Dialling Characters button.

2. Select the necessary character.

3. Select the Close button.

4. When the fax number is complete, select Add.

Fax Directory

The Fax Directory contains a list of numbers that are relevant to your company and/or you. Use the up/down scroll buttons to locate the recipient. Highlight the recipient in the list and select the Add to Recipients button. Continue this process until you have added all the required recipients. The entered numbers will be shown in the Recipients list.

Character Description

Pause [,] Gives the machine time to switch from an inside line to an

outside line during automatic dialing. For charge code numbers, enter a pause after the fax number but before the charge code number.

Private Data Delimiter [/]

Pulse to Tone Switch [:] Used to switch from pulse dialing to DTMF (tone or one-

touch) dialing. After switching from pulse to tone, you cannot switch back to the original mode during the fax procedure.

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 This feature saves

time when sending faxes to frequently used destinations.

Fax Directory Setup From the Fax tab, select the Fax Directory button to create a new Fax Directory

entry:

1. Select an empty row in the Phone Number list.

2. Select Edit.

3. Use the keypad on the User Interface or the keypad on the Control Panel to

enter the fax number.

4. Select Save.

NOTE: To edit an entry, follow the process above but select the entry to be edited

instead of an empty row.

2-Sided Scanning

This is used to specify whether the originals are single-sided or two-sided.

1 Sided Use this option for originals that are printed on one side only.

2 Sided Use this option for originals that are printed on both sides.

2 Sided - Rotate

Side 2

Use this option for originals that are printed on both sides and the second side has been rotated. For example, if you are scanning a calendar which uses a “head to toe” format.

Original Type

Use this option to enhance the quality of the fax based on the type of original being scanned.

The options available are:

Option Description

Te xt Use for originals containing text or line art.

Photo and Text Use for high quality lithographic images or continuous tone

photos with text.

Photo Use for continuous tone photographs.

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Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time.

Standard 200 x 100 dpi - Recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos.

Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution and the best choice in most cases.

Image Quality

The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document.

Lighten / Darken

Adjusts the lightness or darkness of the output.

Background Suppression

Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals.

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Layout Adjustment

Original Size

Select this feature to specify how the device determines the size of the original document.

Auto Detect Use this option to allow the machine to automatically recognize the size of the

originals being fed through the document feeder.

Presets Use this option to specify the dimensions of the document scanning region when

scanning from the document glass. There are several standard size dimensions that correspond to common document sizes and orientations.

Custom Size Use this option to manually adjust the scanning dimensions using the scroll

buttons.

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Fax Options

The Fax Options tab available with Server Fax provides further fax features which can be used when transmitting faxes.

Delay Send

Enables you to specify the time of a fax transmission or poll. This option can be used to delay transmission of a fax job for a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent.

Select Off to send the fax immediately.

Select Specific Time to enter the time you wish the fax to be sent.

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Xerox WorkCentre 4250/4260 User Guide 87

5Network Scanning

This chapter contains information about the options available within Network Scanning. Network Scanning is a standard feature on the WorkCentre 4250S/4260S, 4250X/4260X and 4250XF/4260XF.

Network Scanning enables the creation of an electronic image file.

If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The electronic file can be filed, faxed, or distributed through e-mail.

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Scan Procedure

This section describes the basic procedure for scanning. Follow the steps below.

Load the Documents – page 88 Select Network Scanning – page 89 Select Network Scanning Template – page 90 Change Feature Settings – page 90 Start the Network Scanning Job – page 91 Job Status Screen – page 91 Stop the Network Scanning Job – page 92

NOTE: If an authentication feature is enabled, you may need an account before

using the machine. To get an account, or for more information, contact the System Administrator.

Load the Documents

You can load the documents to be scanned either on the Document Glass or through the Document Feeder.

Document Feeder:

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in

good condition and remove all staples and paper clips.

2. Insert the documents neatly into the

document feeder, face up. The first page should be on top with the headings towards the left of the machine.

3. Place the stack in the middle of the

guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents.

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Xerox WorkCentre 4250/4260 User Guide 89

Document Glass:

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass, aligned with the tip of

the registration arrow near the top left of the document glass.

3. Lower the document feeder.

1 Select Network Scanning

Press the Services Home button and select Network Scanning from the displayed items.

1. Press the Services Home button on the control panel.

Registration Arrow

Services Home button

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2. Select Network Scanning on the touch screen. Ensure that the Network

Scanning screen is displayed.

NOTE: If an authentication feature is enabled, you may need an account before

using the machine. To get an account, or for more information, contact the System Administrator.

2 Select Network Scanning Template

Network Scanning uses preset templates created by the System Administrator. These templates already contain feature settings customized to the user. Use the

up/down scroll buttons located to the right of the Template List on the Network Scanning tab to move through the list and select a Template.

For more information on Network Scanning templates, refer to Network Scanning on page 94.

3 Change Feature Settings

To temporarily change the template settings, perform the following:

1. Press the Clear All button once on the control panel to cancel any previous

selections. The control panel returns to the default Entry screen.

2. Select one of the following tabs for the feature required.

Feat ure Description

Network Scanning

Use the features on this tab to select the required template. Use this feature also to temporarily change the information relating to your original, e.g. color scanning, 2 sided originals, etc.

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If necessary, select one of the tabs and configure the network scan settings. For information on the individual tabs, refer to the following:

Network Scanning on page 94. Advanced Settings on page 98. Layout Adjustment on page 100. Filing Options on page 102.

4 Start the Network Scanning Job

Press the Start button. The machine scans the originals and transfers them to the scan repository identified by the selected template.

5 Job Status Screen

To follow the progress of your scanning job, press the Job Status button on the control panel to display the Job Status screen.

The default Job Status screen displays all incomplete jobs, including the queued network scan job. If there are no incomplete jobs in progress, the message “No Active Jobs” is displayed. For more information on the Job Status screen, refer to Job Status Screen in the Copy

chapter on page 41.

Advanced Settings

Use the features on this tab to update recently created templates or temporarily change the scan settings affecting appearance and style, e.g. image quality, resolution, file size, etc.

Layout Adjustment

Use the features on this tab to temporarily change the information relating to your original, e.g. size of scanned original, scan to edge.

Filing Options

Use the features on this tab to manage the file destinations, formats and metadata.

Fea ture Description

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6 Stop the Network Scanning Job

Follow the steps below to manually cancel an activated scanning job.

1. Press the Stop button on the control panel to cancel the current scanning job.

2. To cancel a queued job press the Job Status button on the control panel to

display the Active Jobs screen.

3. Select the appropriate job from the queue.

4. Select Delete from the Job Commands list.

5. Select Confirm to delete the job or Cancel to return to previous screen.

Xerox WorkCentre 4250S, 4250 - WorkCentre - Copier, WorkCentre 4250X, WorkCentre 4250XF, 4260S - WorkCentre B/W Laser User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual