Xerox WORKCENTRE 4150 User Manual

WorkCentre® 4150

Getting Started Guide

WorkCentre

Getting Started Guide

4150

Xerox WorkCentre 4150

Getting Started Guide

Thank you for choosing the WorkCentre 4150. If you work through the procedures in this book in the order they are presented you will successfully:

Connect the WorkCentre

Set-up the WorkCentre

Install optional features

Operate the WorkCentre

Contents

Install the WorkCentre ........................................................................ 3

Switch On the WorkCentre ................................................................. 4

Your WorkCentre................................................................................ 6

Connecting to the Network ................................................................. 9

Install Print Drivers ........................................................................... 11

E-mail Setup ..................................................................................... 12

Fax Setup ......................................................................................... 14

Installing Option Kits......................................................................... 15

Making Copies.................................................................................. 17

Printing a Document ......................................................................... 19

Sending a Fax .................................................................................. 21

Network Scanning ............................................................................ 23

Sending an E-mail ............................................................................ 25

LAN Fax............................................................................................ 27

Enhance your WorkCentre’s productivity ......................................... 29

Troubleshooting................................................................................ 31

Help .................................................................................................. 33

getting started guide 1

For information about Safety, Regulatory Information, Environmental Compliance, Illegal Copies, and Product Recycling and Disposal, please refer to the relevant sections in the User Guide.

If you require more detailed information about any of the features available on your WorkCentre, please refer to the User Guide and the System Administration CD.

For product support and information about ordering consumables and print media go to the Xerox website www.xerox.com/support.

Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation.

For the latest information go to www.xerox.com/support.

2 getting started guide

Install the WorkCentre

1 Unpack the WorkCentre and any hardware options and locate the Installation Instructions. 2 Follow the Installation Instructions to assemble the WorkCentre and hardware options. The

result will be one of these four configurations.

WorkCentre 4150 WorkCentre 4150s WorkCentre 4150x WorkCentre 4150xf

Standard Features

Optional Hardware

Copy Tray 1 and Bypass Tray

Tray 2 and Stand Tray 3/4, Short Stand Finisher Fax Foreign Device Interface.

Copy, Print and E-mail Tray 1 and Bypass Tray

Tray 2 and Stand Tray 3/4, Short Stand Finisher Fax Foreign Device Interface. 256 Mb Memory

Copy, Print, E-mail and Fax Trays 1 and 2 and Bypass Tray

Copy, Print, E-mail, Fax Trays 1, 2, 3, 4 and Bypass Tray Finisher

Foreign Device Interface 256 Mb Memory

Stand Tray 3/4, Short Stand Finisher Foreign Device Interface 256 Mb Memory

Optional Features

Image Overwrite Network Scanning Network Accounting Server Fax

In addition you will have:

Power Cord, User Documentation CD, Print Driver CD (WorkCentre 4150s, 4150x and 4150 xf configurations only), Getting Started Guide (this book) and a Telephone Cable (Fax Option only).

getting started guide 3

Switch On the WorkCentre

Once the WorkCentre has been assembled it must be configured. This is done using the Product Enablement Key when the machine is switched on for the first time.

The Product Enablement Key is delivered in a plastic tube inside the box with the machine. The procedure to configure the machine is as follows:

1 Locate the tube containing the Product

Enablement Key. Remove the plastic

card and carefully press out the key.

2 Install the Product Enablement Key into

the Card Reader Slot on the left side of the machine.

Product Enablement Key

Card Reader slot

Green LED

On/Off Switch

Power Cord

3 Connect the Power Cord to the machine and a suitable power supply outlet. 4 Switch on the machine. 5 The Language Default screen will be displayed. Select your chosen language and then

select Save.

6 The Installation Wizard screen will be displayed. Select Next. 7 The Product Enablement Settings screen will be displayed. Follow the instructions on the

screen.

NOTE: When the Green LED light stops blinking and remains on continuously (about 10

seconds), the configuration is successful.

Remove the Product Enablement Key and select Next on the display

4 getting started guide

8 The Machine Configuration screen asks you to confirm that the WorkCentre has correctly

recognized the Configuration that you ordered. If there are any errors, follow the instructions on the screen. If the configuration is correct, select Next.

9 The Default Paper Size screen is displayed. Select either A4 or 8.5 x 11 inches and Next. 10 The Customer Support and Supplies Numbers screen is displayed. Enter the Customer

Support Telephone Number and the Supplies Telephone Number and select Next.

NOTE: This is for reference only. You may leave these fields blank if you do not have the

information.

11 The next 4 screens will allow you to set the Date Format, Date, Clock Format and Time.

Follow the instructions to enter the appropriate information and select Next on each screen.

12 The Set Greenwich Meantime Offset screen will be displayed.

Greenwich Mean Time (GMT) is World Time and is the basis for every world time zone. A table of GMT Offset is included at the end of this book. Either locate the GMT Offset for your location from the table, or access http://wwp.greenwichmeantime.com/ for additional time zones.

When you have input the GMT Offset select Next.

13 The Congratulations screen will be displayed. This indicates that you have successfully

completed the System Settings portion of the Xerox Installation Wizard. Select Finish to continue.

NOTE: In some locations a popup screen will appear asking for the Page Pack Passcode.

If this occurs, contact your Customer Support Representative for the passcode.

14 The machine will display a Machine self test in progress screen while the machine applies

the configuration settings. When this is complete the machine will display the Basic Copying screen. Your WorkCentre is now ready for you to use.

getting started guide 5

Your WorkCentre

Control Panel:

Touch Screen and Numeric Keypad.

Finisher:

Optional Finisher collates and staples output.

Paper Trays:

Tray 1 is standard, Trays 2, 3 and 4 are optional. All the trays are functionally the same. Trays 2, 3 and 4 are interchangeable.

Document Feeder:

Used for scanning multiple

documents. The Document Glass underneath is used for scanning single documents, bound documents etc.

Bypass Tray:

Used for non-standard printing media.

Stand:

Note that a cabinet is available when trays 3 and 4 are not installed.

Inside the WorkCentre

There are 2 Customer Replaceable Units in the WorkCentre, the SMart Kit Drum Cartridge (7) and the Toner Cartridge (8).

If the Finisher option is installed there is also a replacement Staple Cartridge.

The Serial Number (9) is also located here.

If the machine display is on, the Serial Number can also be seen by pressing the Machine Status button.

6 getting started guide

Control Panel Overview

Job Status

Access

Energy Saver

Services

Machine

Status

Item Description

Services Displays the Services screen to enable selection of features.

Display and

Touch Screen

Numeric Keypad

Language

Help

Cancel Entry

Interrupt Printing

Clear All

Start

Stop

Job Status Use to view the current job status and other job queues.

Machine Status Use to access machine information, status, Serial Number

and to print reports.

Display and Touch Screen

Help Displays help messages for features and error messages.

Language Used to select the language shown on the display.

Access Provides access to machine setups for the Administrator.

Numeric Keypad Use to enter alphanumeric characters.

Cancel entry Cancels the entry made on the Numeric Keypad.

Energy Saver Indicator Indicates when the machine is in energy saving mode.

Clear/Clear All (AC) Press once to clear a current entry. Press twice to return to

Interrupt Printing Use to interrupt the current job to run a more urgent job.

Stop Stops the current job or the job in progress.

Displays the current WorkCentre status and screens to select machine features.

default settings.

Start Use to activate a job.

getting started guide 7

Load Paper into the Paper Trays

Open the paper tray and load paper into the tray. Do

NOT fill above the Max line.

Guides

2 Adjust the guides to hold the paper against the right

side of the tray.

3 When you close the tray, the Tray Information screen

will display. Input the size, type and color of the paper you have loaded and press Confirm.

Loading Documents

Documents can be loaded either into the Document Feeder or onto the Document Glass.

1 Load documents to be copied face up in the

input tray of the Document Feeder with the top of the document to the left or rear of the tray.

2 Move the Document Guide to just touch both

sides of the document.

Or...........

3 ........open the Document Feeder and place

single documents face down on the Document Glass aligned with the rear left corner.

NOTE: Documents are only scanned once

even when several copies are selected.

8 getting started guide

+ 26 hidden pages