Xerox WORKCENTRE 4118 User Manual
WorkCentre 4118
System Administration Guide
Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2006 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitations, material generated from the software
programs which are displayed on the screen, such as icons, screen displays, looks etc.
Xerox® and all Xerox product Names are trademarks of XEROX CORPORATION.
AppleTalk is a trademark of Apple Computer Inc.
Netware is a trademark of Novell Inc.
Changes, technical inaccuracies and typographical errors will be corrected in sub sequent editions
Table of Contents
1 Welcome..................................................................................1-1
Introduction................................................................................................. 1-2
About This Guide........................................................................................ 1-3
Related Information Sources..................................................................... 1-4
Customer Support......................................................................................1-5
2 Basic Network Installation.....................................................2-1
Introduction.............................................................................................. 2-1
Information Checklist.................................................................................2-2
Ethernet Port...................................... ... .... ... ... ... ....................................... .. 2-3
Ethernet Port Setup ................................................................................. 2-3
Basic TCP/IP Settings .... ... ... ... .... ... ... ... .... ...................................... .... ... ... .. 2-5
Installation Procedure............... ... ... ... .... ... ... ... ... .... ... ... ............................ 2-5
Enabling or Disabling TCP/IP ..................................................................2-6
Network Communication Setup ............................................................... 2-7
Workstation Setup........................ ... ... .... ... ... ... ... .... ................................ 2-11
Test Print................................................................................................ 2-11
Table of Contents
3 NetWare...................................................................................3-1
Introduction.............................................................................................. 3-1
Information Checklist................................................................................. 3-2
NetWare Environments ..... ... ... .... .......................................... ... ... ... .... ... .....3-3
IP NDPS Printing............................. ... ... .... ... .......................................... ... .. 3-4
Test Print............ ... .............................................................................. ... ... .. 3-5
4 Print Driver Installation for Networked Printers..................4-1
Introduction.............................................................................................. 4-1
Information Checklist................................................................................. 4-2
Workstation Setup.................................... ... .......................................... ... .. 4-3
Windows XP (TCP/IP).............................................................................. 4-4
Xerox WorkCentre 4118 System Administration Guide Page i
Windows 2000 (TCP/IP) .......................................................................... 4-5
Windows NT V4.0 (TCP/IP)..................................................................... 4-7
Windows 98/Me ....................................................................................... 4-8
Windows XP (Internet Printing Protocol).................................................. 4-9
Windows 2000 (Internet Printing Protocol) ............................................ 4-10
Apple Mac OSX with Bonjour................................................................. 4-11
Table of Contents
Apple Mac OSX with AppleTalk............................................................. 4-12
Apple Mac OSX with IPP....................................................................... 4-13
Test Print............ ... ... ....................................... ... ... .... ... ... ... .... ... ... ... .......... 4-14
5 AppleTalk................................................................................5-1
Introduction.............................................................................................. 5-1
Information Checklist................................................................................. 5-2
AppleTalk Installation................................................................................. 5-3
Installation Procedure............... ... ... ... .... ... ... ... ... .... ... ... ............................ 5-3
Network Communication Setup ............................................................... 5-3
Printer Driver Installation........................................................................... 5-5
Installation Procedure............... ... ... ... .... ... ... ... ... .... ... ... ............................ 5-5
Setting the Printer Driver ......................................................................... 5-5
Test Print............ ... ... ....................................... ... ... .... ... ... ... .... ... ... ... ............ 5-7
6 Advanced TCP/IP Setup.........................................................6-1
Introduction.............................................................................................. 6-1
Information Checklist................................................................................. 6-2
Enabling/Disabling LPR/LPD..................................................................... 6-3
Enabling/Disabling Raw Printing .............................................................. 6-5
Enabling/Disabling HTTP...........................................................................6-8
7 Network Installation Using Internet Services ......................7-1
Introduction.............................................................................................. 7-1
Information Checklist................................................................................. 7-2
Using CentreWare Internet Services.........................................................7-3
Introduction.............................................................................................. 7-3
Network Communication Setup ................................................................ 7-4
Enabling Internet Services......................................................................... 7-5
Configuring the Network............................................................................7-6
Ethernet ................................................................................................... 7-7
AppleTalk.................................................................................................7-8
TCP/IP ................................................................................................... 7-10
SNMP..................................................................................................... 7-13
Page ii Xerox WorkCentre 4118 System Administration Guide
SSDP.....................................................................................................7-15
LPR/LPD................................................................................................7-16
Raw TCP/IP Printing.............................................................................. 7-18
IPP......................................................................................................... 7-20
HTTP...................................................................................................... 7-22
8 Local Connection...................................................................8-1
Introduction.............................................................................................. 8-1
Information Checklist................................................................................. 8-2
Installation Procedure................................................................................ 8-3
Installing Macintosh Drivers...................................................................... 8-4
Install the Print Driver...............................................................................8-4
To add a Printer....................................................................................... 8-4
Install the TWAIN Driver (scan) ...............................................................8-5
Installing Windows Drivers........................................................................ 8-6
Workstation Setup........................ ... ... .... ... ... ... ... .... .................................. 8-8
Test Print or Scan.................................................................................. 8-11
Installing the Linux Print Driver .............................................................. 8-12
9 Fax...........................................................................................9-1
Introduction.............................................................................................. 9-1
Information Checklist................................................................................. 9-2
Fax Setup using Internet Services............................................................ 9-3
Enabling Internet Services....................................................................... 9-3
Fax General Setup...................................................................................9-3
Fax Phone Book Setup............................................................................ 9-4
Testing......................................................................................................... 9-5
Table of Contents
10Administration Tools ...........................................................10-1
Introduction............................................................................................ 10-1
Network Tools........................................................................................... 10-2
Reset NIC .............................................................................................. 10-2
Set Factory Defaults .............................................................................. 10-3
Maintenance using Internet Services ..................................................... 10-4
Enabling Internet Services..................................................................... 10-4
Checking Printer Status.................. ....................................................... 10-4
Printing Reports..................................................................................... 10-5
Defining the Printer................................................................................ 10-5
Checking Configurations. ... ... .... ... ... ....................................................... 10-6
Checking Billing and Counters............................................................... 10-7
Making General Maintenance Settings..................................................10-7
Xerox WorkCentre 4118 System Administration Guide Page iii
Upgrading Firmware .............................. ................................................10-8
Obtaining Assistance............................................................................. 10-9
11Problem Solving...................................................................11-1
Introduction............................................................................................ 11-1
Table of Contents
Problem Solving Procedure........... ... ... .... ... ... ... ... .... ... ............................. 11-2
12Glossary................................................................................12-1
Page iv Xerox WorkCentre 4118 System Administration Guide
1 Welcome
Thank you for choosing the WorkCentre 4118. These products have been designed for ease of
use, but to use your machine to its fullest potential take some time to read the User Guide.
¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
¾ About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
¾ Related Information Sources. . . . . . . . . . . . . . . . . 1-4
¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Xerox WorkCentre 4118 System Administration Guide Page 1-1
Introduction
Welcome
The WorkCentre 4118 is a digital device capable of being used for copying, printing, faxing
and scanning. The features and functions available on your machine depend on the model
purchased.
2 in 1
This model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages
per minute letter as standard.
Options available include an additional Paper Tray, Document Feeder, Foreign Interface,
Stand and the Network Kit. The Network Kit enable network printing, including PostScript,
Macintosh and Linux print and scan drivers.
4 in 1
The 4 in 1 model provides digital copying, direct printing, fax and direct scanning at 17/18
pages per minute.
Options include an additional Paper Tray, Foreign Interface, Stand and the Network Kit. The
Network Kit enables network printing including PostScript, Macintosh and Linux print and scan
drivers.
Page 1-2 Xerox WorkCentre 4118 System Administration Guide
About This Guide
Throughout this System Administration Guide some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synon ymous with original.
¾ Page is synonymous with sheet.
¾ WorkCentre 4118 is synonymous with the machine.
The following table offers further information about the conventions used within this Guide.
CONVENTION DESCRIPTION EXAMPLE
Italic Typeface Used to emphasise a word or
Welcome
WorkCentre 4118.
phrase. In addition, references to
other publications are displayed in
Italic typeface.
Bracket Text Typeface Used to emphasise the selection
of a feature mode or button.
Notes Located in the margins and used
to provide additional or useful
information about a function or
feature.
Specification Note Provides more in-depth
specification information relating to
the machine.
Caution Cautions are statements that
suggest mechanical damage as a
result of an action.
Warning Used to alert users to the
possibility of personal injury.
¾ Select the paper supply source
required by pressing [Paper
Supply].
z For instructions on loading media,
refer to “Loading Paper” in the User
Guide.
L For full media specifications refer
to “Media Specifications” in the
USer Guide
CAUTION: DO NOT use organic
or strong chemical solvents or
aerosol cleaners or pour fluids
directly onto any area.
WARNING: This product must
be connected to a protective
earthing circuit.
Xerox WorkCentre 4118 System Administration Guide Page 1-3
Related Information Sources
Welcome
Information available for the products consists of:
-This System Administration Guide
-The Quick Use Guide
-The Quick Install Sheets
-The User Guide
- The Xerox website www.xerox.com
Page 1-4 Xerox WorkCentre 4118 System Administration Guide
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for
online solutions and support:
If you require further assistance, call our experts at the Xerox Welcome Center, or contact your
local representative. When telephoning please quote the machine serial number. Use the
space below to make a note of the machine serial number:
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the
front door. The serial number is located on the panel above the Toner Cartridge.
Welcome
http://www.xerox.com
The Xerox Welcome Center or local representative telephone number is provided when the
machine is installed. For convenience and future reference, please record the telephone
number in the space below:
# ____________________________________________
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
Xerox WorkCentre 4118 System Administration Guide Page 1-5
Welcome
Page 1-6 Xerox WorkCentre 4118 System Administration Guide
2 Basic Network Installation
Introduction
This chapter explains how to make the basic settings to install the WorkCentre 41 18 on a network.
The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The
following information is provided:
¾ Information Checklist. . . . . . . . . . . . . . . . . . . . . . . 2-2
¾ Ethernet Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
¾ Basic TCP/IP Settings. . . . . . . . . . . . . . . . . . . . . . 2-5
Xerox WorkCentre 4118 System Administration Guide Page 2-1
Information Checklist
Before starting the basic network installation procedures, please ensure the following items
are available or have been performed:
Item By
Basic Network Installation
An existing operational network utilizing TCP/IP is required, these
procedures are not designed to install a network.
A suitable network cable. Customer
If you are going to configure TCP/IP manually, you need to obtain and
record the following information:
Customer
Customer
• TCP/IP Address :
• Gateway Address:
• Sub n et Mask Addr es s:
• Primary DNS Server Address:
Refer to the Glossary for additional information on the Gateway
Address, Subnet Mask Address and Primary DNS, if needed.
Test the WorkCentre 4118 to ensure it is installed fully and functioning
correctly.
WorkCentre 41 18 print drivers. Xerox
Customer
If problems are encountered during the WorkCentre 4118 installation, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the WorkCen tre 4118 until instructed
to do so.
Page 2-2 Xerox WorkCentre 4118 System Administration Guide
Ethernet Port
The Ethernet port is the default interface used on the WorkCentre 4118.
NOTE: The Ethernet port cannot be disabled.
Ethernet Port Setup
If the speed setting of the Ethernet port needs to be changed perform the following steps:
¾ Connect the device to the network outlet or cable.
1
¾ Press the [Machine Status] button.
2
¾ Press or until System
3
4
Admin Tools displays and press
[Enter].
¾ If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
¾ Press or until Network
Setup displays and press [Enter].
Basic Network Installation
System Admin Tools
[Passcode Protect]
System Admin Tools
[Network Setup]
¾ Press or until Configure
5
Xerox WorkCentre 4118 System Administration Guide Page 2-3
Network displays and press
[Enter].
¾ Press or until Ethernet
displays and press [Enter].
Config. Network
[Ethernet]
¾ Press [Enter] to set the speed.
6
Ethernet
[Speed]
Basic Network Installation
¾ Press or to display the
7
appropriate speed and press
[Enter].
The choices are:
Auto
10M Half
10M Full
100M Half
100M Full
¾ Setup the TCP/IP addresses (see “Basic TCP/IP Settings” on page 2-5).
8
Speed
[Auto]
Page 2-4 Xerox WorkCentre 4118 System Administration Guide
Basic TCP/IP Settings
Before the printer can be used on the network, the TCP/IP addresses needs to be entered.
These can be entered automatically using Dynamic Host Configuration Protocol (DHCP) or
Bootstrap Protocol (BOOTP) or entered manually. To enter the addresses manually , you need
to obtain the following:
¾ TCP/IP Address
¾ Gateway Address
¾ Subnet Mask Address
¾ Primary DNS Server Address
Installation Procedure
There are three stages required to install the WorkCentre 4118 in a TCP/IP networking
environment:
¾ Network Communication Setup
This requires the WorkCentre 4118 to be setup for TCP/IP.
¾ Workstation Setup
This requires the workstations in the networking environment to be
configured to communicate with the WorkCentre 4118.
¾ Test Print
A print job should be submitted to ensure the WorkCentre 4118 has been
installed and configured correctly.
Basic Network Installation
Xerox WorkCentre 4118 System Administration Guide Page 2-5
Enabling or Disabling TCP/IP
At the WorkCentre 4118, perform these steps:
¾ Press the [Machine Status] button.
1
¾ Press or until System
Basic Network Installation
2
3
Admin Tools displays and press
[Enter].
¾ If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
¾ Press or until Network
Setup displays and press [Enter].
System Admin Tools
[Passcode Protect]
System Admin Tools
[Network Setup]
¾ Press or until Configure
4
5
Page 2-6 Xerox WorkCentre 4118 System Administration Guide
Network displays and press
[Enter].
¾ Press or until TCP/IP
displays and press [Enter].
Network Setup
[Config. Network]
Config Network
[TCP/IP]
¾ Press or until Setup
6
displays and press [Enter].
¾ To enable TCP/IP, press or
until Enable displays and
press [Enter]. Otherwise select
Disable and press [Enter].
Network Communication Setup
Automatically setting TCP/IP Addresses
At the WorkCentre 4118, perform these steps:
¾ Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3).
1
¾ Press the [Machine Status] button.
2
¾ Press or until System
3
Admin Tools displays and press
[Enter].
¾ If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
TCP/IP
[Setup]
Basic Network Installation
System Admin Tools
[Passcode Protect]
¾ Press or until Network
4
Xerox WorkCentre 4118 System Administration Guide Page 2-7
Setup displays and press [Enter].
System Admin Tools
[Network Setup]
¾ Press or until Configure
5
Network displays and press
[Enter].
Network Setup
[Config. Network]
Basic Network Installation
¾ Press or until TCP/IP
6
7
displays and press [Enter].
You can use DHCP or BOOTP to
automatically configure TCP/IP
on the machine.
¾ Press or until the
required setting method displays
and press [Enter].
After a short period of time, the network will allocate the required addresses.
Print a System Data sheet to check the addresses (see the User Guide for printing reports).
Config Network
[TCP/IP]
TCP/IP
[DHCP]
8
Page 2-8 Xerox WorkCentre 4118 System Administration Guide
Manually setting TCP/IP Addresses
At the WorkCentre 4118, perform these steps:
HINT: Xerox CentreWare Internet Services can also be used to configur e the
WorkCentre 4118, refer to the Internet Services chapter for instructions.
When manually making the TCP/IP settings, you will need to know the following information:
¾ The IP add ress.
¾ The subnet mask, if required.
¾ The Gateway address, if required
¾ The primary and Secondary DNS address, if required.
¾ Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3).
1
¾ Press the [Machine Status] button.
2
¾ Press or until System
3
Admin Tools displays and press
[Enter].
¾ If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
System Admin Tools
[Passcode Protect]
Basic Network Installation
¾ Press or until Network
4
Xerox WorkCentre 4118 System Administration Guide Page 2-9
Setup displays and press [Enter].
System Admin Tools
[Network Setup]
¾ Press or until Configure
5
Network displays and press
[Enter].
Network Setup
[Config. Network]
Basic Network Installation
¾ Press or until Manual
6
7
8
displays and press [Enter].
¾ For ea ch address, press or
until the required setting
displays and press [Enter].
¾ Enter the address using the
keyboard and press [Enter].
Press
the to move
between fields, use to
correct mistakes.
Config Network
[Manual]
Manual
[IP Address]
IP Address
[xxx.xxx.xxx.xxx]
¾ Continue with Workstation Setup on page 2-11.
9
Page 2-10 Xerox WorkCentre 4118 System Administration Guide
Workstation Setup
To enable the workstation environment to communicate with the WorkCentre 4118 perform
the following steps:
¾ At the client workstation, install print drivers and map to the printer (see Workstation Setup
1
4-3).
¾ Continue with Test Print on page 2-11.
2
Test Print
T o ensure the WorkCentre 41 18 has been installed on the network correctly a test print should
be submitted from a client workstation. Perform the following steps:
¾ Ensure the print driver is installed on every workstation that will be sending jobs to the
1
device.
¾ Open a document on a client workstation.
2
¾ Select the WorkCentre 4118 as the printer for sending documents to.
3
Basic Network Installation
¾ Print the document on the device and verify that it prints correctly.
4
¾ Repeat the test for all workstations that will be sending jobs to the device.
5
If the test print fails, refer to the Problem Solving chapter for trouble-shooting procedures.
Xerox WorkCentre 4118 System Administration Guide Page 2-11
Basic Network Installation
Page 2-12 Xerox WorkCentre 4118 System Administration Guide
3 NetWare
Introduction
This chapter explains how to install the WorkCentre 4118 on the various NetWare networks. The
following information is provided:
¾ Information Checklist. . . . . . . . . . . . . . . . . . . . . . . 3-2
¾ NetWare Environments . . . . . . . . . . . . . . . . . . . . . 3-3
¾ IP NDPS Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
¾ Test Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Xerox WorkCentre 4118 System Administration Guide Page 3-1
Information Checklist
NetWare
Before starting the NetWare installation procedures, please ensure the following items are
available or have been performed:
Item By
An existing operational NetWare network is required, these
procedures are not designed to install a NetWare network.
NetWare client, server and operating system software version 4.x, 5.x
and 6.x.
Install the printer drivers on each workstation that will use the printer. Customer
Ensure LPR is enabled on the WorkCentre 4118.
Refer to “Enabling/Disabling LPR/LPD” on page 6-3 for co nfiguration
instructions.
Test the WorkCentre 4118 to ensure it is installed fully and functioning
correctly.
WorkCentre 41 18 print and fax drivers. Xerox
Xerox NDPS Gateway. Xerox
Customer
Customer
Customer
Customer
If problems are encountered during the WorkCentre 4118 installation, refer to the Problem
Solving chapter for assistance.
Page 3-2 Xerox WorkCentre 4118 System Administration Guide
NetWare Environments
Novell Netware is supported by installing Novell Distributed Printing System (NDPS) over IP
networks using the LPR protocol.
The NetWare versions and protocols supported in this chapter are as follows:
¾ NetWare Versions supported:
NetWare 4.x, 5.x and 6.x
¾ Network Protocols supporte d:
IP (IP printing is supported via LPR/LPD only)
NetWare
Xerox WorkCentre 4118 System Administration Guide Page 3-3
IP NDPS Printing
NetWare
¾ Ensure server(s) and NDS are patched to the correct level.
¾ Ensure NDPS 2.0 is installed.
¾ Ensure the latest version of the Xerox NDPS Gateway is installed on the relevant server.
¾ Ensure you have an NDS logi n with sufficient rights to create objects in the required
container.
NDPS Printing to the WorkCentre 41 18 uses IP and LPR printing therefore the Line Printer
Daemon must be configured. See “Enabling/Disabling LPR/LPD” on page 6-3.
¾ Create NDPS Printer object:
1
In NDS create a new NDPS Printer object in the appropriate container.
- Enter a name and select [Create].
- Choose the appropriate NDPS Manager and select the Novell Printer Gateway.
Select [OK].
- You can choose a printer type at this stage if required. Otherwise leave as
None. Select [OK].
- On the Configure Port Handler screen select [LPR on IP] and then select [Next].
- Enter the IP Address (or host name if appropriate) of the WorkCentre 4118.
NOTE: The Printer Name can be left at the default.
-Select [Finish]. The new Printer Agent will load on the relevant server.
- You can select print drivers at this point if you wish. Select [Continue] and then
[OK] to finish.
NOTE: The two configurations described above can coexist.
¾ Install the print driver for on each workstation (see “Workstation Setup” on page 4-3).
2
Page 3-4 Xerox WorkCentre 4118 System Administration Guide
Test Print
T o ensure the WorkCentre 41 18 has been installed on the network correctly a test print should
be submitted from a client workstation. Perform the following steps:
¾ Ensure the print driver is installed on every workstation that will be sending jobs to the
1
¾ Open a document on a client workstation.
2
¾ Select the WorkCentre 4118 as the printer for sending documents to.
3
¾ Print the document on the device and verify that it prints correctly.
4
¾ Repeat the test for all workstations that will be sending jobs to the device.
5
If the test print fails, refer to the Problem Solving chapter for trouble-shooting procedures.
NetWare
device.
Xerox WorkCentre 4118 System Administration Guide Page 3-5
NetWare
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