Xerox WorkCentre 3655 User Guide [se]

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Xerox® WorkCentre® 3655/3655i Multifunction Printer

2016 Xerox

ConnectKey® Technology

User Guide

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Document version 2.0: November 2019

BR9441_en-us

Contents

1 Safety 11

Electrical Safety ................................................................................................................................................................. 12

General Guidelines ................................................................................................................................................... 12

Power Cord .................................................................................................................................................................. 13

Emergency Turn Off ................................................................................................................................................ 13

Laser Safety ................................................................................................................................................................ 13

Operational Safety ........................................................................................................................................................... 14

Operational Guidelines ........................................................................................................................................... 14

Ozone Release ............................................................................................................................................................ 14

Printer Location ......................................................................................................................................................... 14

Printer Supplies .......................................................................................................................................................... 15

Maintenance Safety ........................................................................................................................................................ 16

Printer Symbols .................................................................................................................................................................. 17

Environmental, Health, and Safety Contact Information ............................................................................... 18

2 Features 19

Parts of the Printer ........................................................................................................................................................... 20

Front View .................................................................................................................................................................... 20

Rear View ..................................................................................................................................................................... 21

Internal Parts .............................................................................................................................................................. 22

Control Panel .............................................................................................................................................................. 23

Information Pages ........................................................................................................................................................... 25

Printing the Configuration Report ..................................................................................................................... 25

Administrative Features ................................................................................................................................................. 26

Xerox

Finding the IP Address of the Printer ............................................................................................................... 27

Xerox ConnectKey Apps ................................................................................................................................................. 28

More Information ............................................................................................................................................................. 29

CentreWare® Internet Services ........................................................................................................... 26

3 Installation and Setup 31

Installation and Setup Overview ................................................................................................................................ 32

Selecting a Location for the Printer .......................................................................................................................... 33

Connecting the Printer.................................................................................................................................................... 34

Selecting a Connection Method ......................................................................................................................... 34

Physically Connecting the Printer to the Network ...................................................................................... 35

Connecting to a Computer Using USB ............................................................................................................ 36

Connecting to a Telephone Line ........................................................................................................................ 36

Turning the Printer On and Off ........................................................................................................................... 37

Configuring Network Settings ..................................................................................................................................... 38

About TCP/IP and IP Addresses ......................................................................................................................... 38

Xerox User Guide

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Contents

Enabling the Printer for Scanning .............................................................................................................................. 39

Modifying General Settings ......................................................................................................................................... 40

Setting Energy Saver Mode .................................................................................................................................. 41

Setting the Date and Time at the Control Panel ........................................................................................ 42

Installing the Software ................................................................................................................................................... 43

Operating System Requirements ....................................................................................................................... 43

Installing the Print Drivers for a Windows Network Printer .................................................................... 43

Installing the Print Drivers for a Windows USB Printer ............................................................................ 44

Installing Print Drivers for Macintosh OS X Version 10.7 and Later ................................................... 45

Installing Scan Drivers for Macintosh .............................................................................................................. 46

Installing Drivers and Utilities for UNIX and Linux .................................................................................... 47

Other Drivers ............................................................................................................................................................... 47

Installing the Printer as a Web Service on Devices ............................................................................................ 48

4 Paper and Media 49

Supported Paper ............................................................................................................................................................... 50

Recommended Media ............................................................................................................................................ 50

Ordering Paper ........................................................................................................................................................... 50

General Paper Loading Guidelines .................................................................................................................... 50

Paper That Can Damage Your Printer ............................................................................................................. 51

Paper Storage Guidelines ...................................................................................................................................... 51

Supported Paper Types and Weights ............................................................................................................... 52

Supported Standard Paper Sizes ........................................................................................................................ 52

Supported Paper Types and Weights for Automatic 2-Sided Printing .............................................. 53

Supported Standard Paper Sizes for Automatic 2-Sided Printing ........................................................ 53

Supported Custom Paper Sizes ........................................................................................................................... 53

Loading Paper ....................................................................................................................................................................

Loading Paper in the Bypass Tray ..................................................................................................................... 54

Loading Small Paper Sizes in the Bypass Tray ............................................................................................. 56

Configuring Trays 1–4 for the Paper Length ................................................................................................ 59

Loading Paper in Trays 1–4 .................................................................................................................................. 60

Changing Paper Size, Type, and Color ............................................................................................................. 62

Changing Paper Size, Type, and Color ............................................................................................................. 63

Printing on Special Paper ............................................................................................................................................... 64

Envelopes ..................................................................................................................................................................... 64

Labels ............................................................................................................................................................................. 67

5 Printing 69

Printing Overview .............................................................................................................................................................. 70

Selecting Printing Options ............................................................................................................................................. 71

Print Driver Help ........................................................................................................................................................ 71

Windows Printing Options .................................................................................................................................... 72

Macintosh Printing Options .................................................................................................................................. 73

Linux Printing Options ............................................................................................................................................ 74

Managing Jobs................................................................................................................................................................... 75

Managing Jobs at the Control Panel ................................................................................................................ 75

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Contents

Managing Secure and Held Print Jobs ............................................................................................................. 76

Managing Jobs in Xerox

CentreWare® Internet Services ..................................................................... 77

Printing Features ............................................................................................................................................................... 78

Printing on Both Sides of the Paper .................................................................................................................. 78

Selecting Paper Options for Printing ................................................................................................................ 79

Printing Multiple Pages to a Single Sheet ...................................................................................................... 79

Printing Booklets ....................................................................................................................................................... 80

Print Quality ................................................................................................................................................................ 80

Lightness ....................................................................................................................................................................... 80

Contrast ........................................................................................................................................................................ 81

Using Special Pages ................................................................................................................................................. 81

Scaling ........................................................................................................................................................................... 83

Printing Watermarks ............................................................................................................................................... 84

Printing Mirror Images ........................................................................................................................................... 85

Creating and Saving Custom Sizes .................................................................................................................... 85

Selecting Job Completion Notification for Windows ................................................................................ 86

Printing Special Job Types ............................................................................................................................................ 87

Secure Print ................................................................................................................................................................. 87

Sample Set ................................................................................................................................................................... 88

Delay Print ................................................................................................................................................................... 89

Saved Job ..................................................................................................................................................................... 90

Held Print Jobs ................................................................................................................................................................... 92

Releasing Held Print Jobs ...................................................................................................................................... 92

Print From .............................................................................................................................................................................

Printing from a USB Flash Drive ......................................................................................................................... 93

Printing from Saved Jobs ....................................................................................................................................... 93

Printing from Mailbox ............................................................................................................................................. 94

Printing from Xerox

CentreWare® Internet Services .............................................................................. 95

6 Copying 97

Basic Copying ..................................................................................................................................................................... 98

Document Glass ........................................................................................................................................................ 98

Document Glass Guidelines .................................................................................................................................. 99

Document Feeder ..................................................................................................................................................... 99

Duplex Automatic Document Feeder Guidelines ........................................................................................ 99

Selecting Copy Settings ............................................................................................................................................... 100

Basic Settings ........................................................................................................................................................... 101

Layout Settings ........................................................................................................................................................ 107

Output Format Settings ....................................................................................................................................... 110

ID Card Copying ...................................................................................................................................................... 118

Advanced Copying ................................................................................................................................................. 121

7 Scanning 123

Basic Scanning ................................................................................................................................................................. 124

Document Glass ...................................................................................................................................................... 125

Document Glass Guidelines ................................................................................................................................ 125

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Contents

Document Feeder ................................................................................................................................................... 125

Duplex Automatic Document Feeder Guidelines ...................................................................................... 126

Scanning to a Folder ...................................................................................................................................................... 127

Scanning to the Public Folder ............................................................................................................................ 127

Scanning to a Private Folder .............................................................................................................................. 128

Creating a Private Folder ..................................................................................................................................... 128

Retrieving Scan Files .............................................................................................................................................. 129

Scanning to Network File Repositories .................................................................................................................. 130

Scanning to a Predefined Network File Repository .................................................................................. 130

Adding a Scan Destination ................................................................................................................................. 131

Scanning to Your Home Directory ........................................................................................................................... 132

Setting Scan Options ..................................................................................................................................................... 133

Changing the Basic Scan Settings ................................................................................................................... 133

Selecting Advanced Settings ............................................................................................................................. 134

Selecting Layout Adjustments .......................................................................................................................... 136

Selecting Filing Options ....................................................................................................................................... 137

Building a Scan Job ................................................................................................................................................ 138

Scanning to a USB Flash Drive .................................................................................................................................. 139

Scanning to an Email Address ................................................................................................................................... 140

Sending a Scanned Image to an Email Address ....................................................................................... 140

Setting Email Options ........................................................................................................................................... 141

Scanning to a Destination .......................................................................................................................................... 145

Sharing a Folder on a Windows Computer .................................................................................................. 145

Sharing a Folder Using Macintosh OS X Version 10.7 and Later ....................................................... 146

Adding a Folder as an Address Book Entry Using Xerox

CentreWare® Internet Services ..... 146

Sending a Scanned Image to a Destination ............................................................................................... 147

Scanning Images into an Application on a USB Connected Computer .................................................. 148

Scanning an Image into an Application ....................................................................................................... 148

Scanning an Image Using Windows XP ........................................................................................................ 149

Scanning an Image Using Windows Vista or Windows 7 ..................................................................... 149

8 Faxing 151

Configuring the Printer for Faxing ........................................................................................................................... 152

Basic Faxing ...................................................................................................................................................................... 153

Document Glass ...................................................................................................................................................... 153

Document Glass Guidelines ................................................................................................................................ 153

Document Feeder ................................................................................................................................................... 154

Duplex Automatic Document Feeder Guidelines ...................................................................................... 154

Sending an Embedded Fax ......................................................................................................................................... 155

Basic Fax Settings ................................................................................................................................................... 156

Selecting Fax Options ........................................................................................................................................... 160

Sending a Server Fax ..................................................................................................................................................... 168

Basic Server Fax Settings ..................................................................................................................................... 169

Selecting Server Fax Options ............................................................................................................................. 171

Sending an Internet Fax .............................................................................................................................................. 174

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Contents

Basic Internet Fax Settings ................................................................................................................................ 175

Selecting Internet Fax Options ......................................................................................................................... 177

Building a Fax Job .......................................................................................................................................................... 182

Sending a LAN Fax ......................................................................................................................................................... 183

Using the Address Book ............................................................................................................................................... 185

Adding an Individual Entry to the Device Address Book ....................................................................... 185

Editing an Individual Address Book Entry .................................................................................................... 185

Editing or Deleting Favorites in the Device Address Book .................................................................... 186

9 Maintenance 187

Cleaning the Printer ....................................................................................................................................................... 188

General Precautions ............................................................................................................................................... 188

Cleaning the Exterior ............................................................................................................................................. 189

Cleaning the Scanner ............................................................................................................................................ 189

Cleaning the Interior ............................................................................................................................................. 191

Ordering Supplies ............................................................................................................................................................ 192

Consumables ............................................................................................................................................................ 192

Routine Maintenance Items .............................................................................................................................. 192

When to Order Supplies ....................................................................................................................................... 193

Viewing Printer Supply Status ........................................................................................................................... 193

Toner Cartridges ..................................................................................................................................................... 194

Recycling Supplies .................................................................................................................................................. 195

Managing the Printer .................................................................................................................................................... 196

Adjusting the Altitude........................................................................................................................................... 196

Moving the Printer .................................................................................................................................................. 197

10 Troubleshooting 199

General Troubleshooting ............................................................................................................................................. 200

Printer Includes Power Switch and Power Button ..................................................................................... 200

Restarting the Printer ............................................................................................................................................ 200

Printer Fails to Power On ..................................................................................................................................... 201

Printer Resets or Turns Off Frequently ........................................................................................................... 201

Document Prints From Wrong Tray ................................................................................................................ 201

Automatic 2-Sided Printing Problems ............................................................................................................ 202

Paper Tray Fails to Close ..................................................................................................................................... 202

Printing Takes Too Long ...................................................................................................................................... 202

Printer Fails to Print ............................................................................................................................................... 203

Printer Makes Unusual Noises ........................................................................................................................... 203

Condensation Has Formed Inside the Printer ............................................................................................ 204

Date and Time Are Incorrect ............................................................................................................................. 204

Jams ...................................................................................................................................................................................... 205

Locating Paper Jams ............................................................................................................................................. 205

Clearing Paper Jams .............................................................................................................................................. 206

Minimizing Paper Jams ........................................................................................................................................ 215

Troubleshooting Paper Jams ............................................................................................................................. 217

Copy and Scan Problems ............................................................................................................................................. 219

Xerox User Guide

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Contents

Print-Quality Problems .................................................................................................................................................. 220

Controlling Print Quality ...................................................................................................................................... 220

Solving Print-Quality Problems .......................................................................................................................... 221

Fax Problems..................................................................................................................................................................... 226

Problems Sending Faxes ...................................................................................................................................... 227

Problems Receiving Faxes ................................................................................................................................... 228

Printing Fax Reports .............................................................................................................................................. 229

Getting Help ...................................................................................................................................................................... 230

Control Panel Messages ....................................................................................................................................... 230

Using the Integrated Troubleshooting Tools ............................................................................................. 231

Online Support Assistant ..................................................................................................................................... 233

Remote Services ...................................................................................................................................................... 233

More Information ................................................................................................................................................... 234

A Specifications 235

Printer Configurations and Options ........................................................................................................................ 236

Available Configurations ..................................................................................................................................... 236

Standard Features .................................................................................................................................................. 236

Options and Upgrades ......................................................................................................................................... 237

Physical Specifications.................................................................................................................................................. 238

Weights and Dimensions ..................................................................................................................................... 238

Physical Specifications for Standard Configuration ................................................................................ 238

Physical Specifications for Standard Configuration with Optional 550-Sheet Feeder ............. 239

Clearance Requirements for Standard Configuration ............................................................................ 239

Clearance Requirements with Optional 550-Sheet Feeder .................................................................. 240

Environmental Specifications ....................................................................................................................................

emperature ............................................................................................................................................................. 241

Relative Humidity ................................................................................................................................................... 241

Elevation ..................................................................................................................................................................... 241

Electrical Specifications ................................................................................................................................................ 242

Power Supply Voltage and Frequency ........................................................................................................... 242

Power Consumption .............................................................................................................................................. 242

Performance Specifications ........................................................................................................................................ 243

Print Speed ................................................................................................................................................................ 243

241

B Regulatory Information 245

Basic Regulations ............................................................................................................................................................ 246

United States FCC Regulations ......................................................................................................................... 246

Canada ........................................................................................................................................................................ 246

European Union ...................................................................................................................................................... 247

European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 247

Germany ..................................................................................................................................................................... 249

Turkey RoHS Regulation ...................................................................................................................................... 250

Regulatory Information for 2.4 GHz Wireless Network Adapter ........................................................ 250

Copy Regulations ............................................................................................................................................................ 251

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WorkCentre® 3655/3655i Multifunction Printer

User Guide

Contents

United States ............................................................................................................................................................ 251

Canada ........................................................................................................................................................................ 252

Other Countries ....................................................................................................................................................... 253

Fax Regulations ............................................................................................................................................................... 254

United States ............................................................................................................................................................ 254

Canada ........................................................................................................................................................................ 256

European Union ...................................................................................................................................................... 256

South Africa .............................................................................................................................................................. 256

New Zealand ............................................................................................................................................................. 257

Material Safety Data Sheets...................................................................................................................................... 258

C Recycling and Disposal 259

All Countries ...................................................................................................................................................................... 260

North America .................................................................................................................................................................. 261

European Union ............................................................................................................................................................... 262

Domestic/Household Environment ................................................................................................................. 262

Professional/Business Environment ................................................................................................................ 262

Collection and Disposal of Equipment and Batteries .............................................................................. 263

Battery Symbol Note ............................................................................................................................................. 263

Battery Removal ...................................................................................................................................................... 263

Other Countries................................................................................................................................................................ 264

Xerox

WorkCentre® 3655/3655i Multifunction Printer 9

User Guide

• Environmental, Health, and Safety Contact Information .................................................................................. 18

Safety

This chapter includes:

• Electrical Safety .................................................................................................................................................................... 12

• Operational Safety .............................................................................................................................................................. 14

• Maintenance Safety ........................................................................................................................................................... 16

• Printer Symbols ..................................................................................................................................................................... 17

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

WorkCentre® 3655/3655i Multifunction Printer 11

erox

User Guide

Safety

• Laser Safety ............................................................................................................................................................................ 13

Electrical Safety

This section includes:

• General Guidelines .............................................................................................................................................................. 12

• Power Cord .............................................................................................................................................................................. 13

• Emergency Turn Off ............................................................................................................................................................ 13

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing

optional equipment and are instructed to do so. Turn off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

12 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Safety

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

Electrical products can be hazardous if misused.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the printer.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, turn off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Laser Safety

This printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

WARNING: Use of controls, adjustments, or performance of procedures other than those specified in

this manual can result in hazardous radiation exposure.

Xerox

WorkCentre® 3655/3655i Multifunction Printer 13

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

• Do not remove any paper trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, see Physical Specifications on page 238.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation on page 241.

14 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Safety

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print/drum cartridges, or toner containers into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

Xerox

WorkCentre® 3655/3655i Multifunction Printer 15

User Guide

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

16 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Printer Symbols

Symbol Description

Warning: Indicates a hazard which, if not avoided, could result in death or serious injury.

Caution: Indicates a mandatory action to take in order to avoid damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not burn the item.

Safety

Do not expose the imaging unit to light for more than 10 minutes.

Do not expose the imaging unit to direct sunlight.

Do not touch the part or area of the printer.

Warning: Wait for the printer to cool for the specified time before touching the fuser.

This item can be recycled. For details, see Recycling and Disposal on page 259.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 17

Safety

Europe:

+44 1707 353 434

Environmental, Health, and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

18 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

• More Information ................................................................................................................................................................ 29

Features

This chapter includes:

• Parts of the Printer............................................................................................................................................................... 20

• Information Pages .............................................................................................................................................................. 25

• Administrative Features .................................................................................................................................................... 26

• Xerox ConnectKey Apps .................................................................................................................................................... 28

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 19

Features

• Control Panel.......................................................................................................................................................................... 23

Parts of the Printer

This section includes:

• Front View ............................................................................................................................................................................... 20

• Rear View ................................................................................................................................................................................. 21

• Internal Parts ......................................................................................................................................................................... 22

Front View

1. Tray 1

2. Bypass Tray

3. Front Door

4. Output Tray Paper Stop

5. Control Panel

20 Xerox

WorkCentre® 3655/3655i Multifunction Printer

User Guide

6. Duplex Automatic Document Feeder

7. Staple Cartridge Door

8. Output Tray

9. Front Door Handle

10. Optional 550-Sheet Feeders (Trays 2–4)

Rear View

Features

1. USB Type B Port

2. Ethernet Connector

3. USB Type A Port

4. USB Type A Port

5. Rear Door

6. Duplex Unit

7. Transfer Roller

8. Fuser

9. USB Type A Port

10. Power Switch

11. Power Connector

12. Fax Line Connector X model only

Xerox

WorkCentre® 3655/3655i Multifunction Printer 21

User Guide

Features

Internal Parts

1. Output Tray Paper Stop

2. Front Door

3. Smart Kit Drum Cartridge

4. Toner Cartridge

5. Duplex Automatic Document Feeder

6. Document Cover

7. Document Glass

8. Staple Cartridge

22 Xerox

WorkCentre® 3655/3655i Multifunction Printer

User Guide

Features

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Provides access to Troubleshooting menus and videos.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 23

Features

Touch Screen

Item

3 Services Button

Name Description

Display

Services Home Button

The screen displays information and provides access to printer functions.

This button provides access to printer features such as copy, scan, and fax on the touch screen.

This button returns to the active service from the Job Status or Machine Status screens, or to a preset service.

4 Job Status Button This button displays lists of all active, secure, or completed jobs on the touch screen.

Machine Status Button

Alphanumeric Keypad

This button displays the status of the printer on the touch screen.

The keypad enters alphanumeric information.

7 C (clear) Button This button deletes numeric values or the last digit entered using the alphanumeric keys.

8 Dial Pause Button This button inserts a pause in a telephone number when it transmits a fax.

9 Interrupt Button This button pauses the current job to run a more urgent print, copy, or fax job.

10 Start Button This button starts the selected copy, scan, fax, or Print From job, such as Print from USB.

11 Stop Button

12 Clear All Button

This button stops the current job temporarily. To cancel or resume your job, follow the onscreen instructions.

This button clears previous and changed settings for the current selection. Press twice to reset all features to their default settings, and clear existing scans.

13 Power Button This button powers up or powers down the printer.

14 Language Button This button changes the touch screen language and keyboard settings.

15 Power Saver button This button enters and exits the low-power mode.

16 Help Button This button displays information about the current selection on the touch screen.

17 Log In/Out Button This button provides access to password-protected features.

24 Xerox

WorkCentre® 3655/3655i Multifunction Printer

User Guide

Features

Information Pages

Your printer has a printable set of information pages stored on its internal hard drive. Information pages include configuration and font information, demonstration pages, and more.

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages, then touch the desired information

page.

3. Touch Print.

Note: Information pages can also be printed from Xerox® CentreWare® Internet Services.

Printing the Configuration Report

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.

3. Touch Close after the report prints.

Xerox

WorkCentre® 3655/3655i Multifunction Printer 25

User Guide

Features

Administrative Features

Xerox® CentreWare® Internet Services

Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Xerox

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

For details, see the Help in Xerox

CentreWare® Internet Services requires:

environments.

CentreWare® Internet Services or the System Administrator Guide.

Accessing Xerox® CentreWare® Internet Services

At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

26 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Finding the IP Address of the Printer

Features

To install the print drivers for a network-connected printer, you need the IP address of your printer. You also need the IP address to access the settings of your printer through Xerox

CentreWare® Internet

Services.

You can view the IP address of your printer on the control panel or on the Configuration Report. On the Configuration Report, IP address information is located in the Connectivity Protocols section.

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Machine Status button.

2. Touch the Machine Information tab.

− If the system administrator has set the Display Network Settings to show the IP address, it appears in the center panel.

− If the IP address is not displayed, print the Configuration Report or contact your system administrator.

To print a configuration report:

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.

3. Touch Close after the report prints.

Note: After the printer has been on for two minutes, print the Configuration Report. The TCP/IP

address appears in the Network section of the page. If the IP address listed on the page is 0.0.0.0, the printer needs more time to acquire an IP address from the DHCP server. Wait two minutes, then print the Configuration Report again.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 27

Features

Xerox ConnectKey Apps

There are several Xerox® ConnectKey® Apps available for use with your ConnectKey device. ConnectKey® Apps extend the capabilities of your ConnectKey devices.

• Xerox QR Code: You can use this App to link your mobile applications with ConnectKey devices. You

can also use the QR Code App to access information about related Xerox

• Xerox @PrintByXerox: You can use this App to print documents to ConnectKey-enabled devices

using email submission from any location.

• Xerox App Gallery 1.0: You can use this App to access, login, browse, and download ConnectKey

Apps from the Xerox App Gallery.

Mobile Apps.

For more information about Xerox

ConnectKey Apps, go to www.xerox.com/XeroxAppGallery.

Notes:

• The ConnectKey Apps available depend on your device model and software version.

• To use ConnectKey Apps, ensure that your device is connected to the Internet.

28 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

More Information

Resource Location

Features

Installation Guide

Installation and Setup

This chapter includes:

• Installation and Setup Overview ................................................................................................................................... 32

• Selecting a Location for the Printer .............................................................................................................................. 33

• Connecting the Printer ....................................................................................................................................................... 34

• Configuring Network Settings ........................................................................................................................................ 38

• Enabling the Printer for Scanning ................................................................................................................................. 39

• Modifying General Settings ............................................................................................................................................. 40

• Installing the Software ...................................................................................................................................................... 43

See also:

Installation Guide packaged with your printer.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 31

Installation and Setup

Installing the Software on page 43

Installation and Setup Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure the initial settings of the printer, then install the driver software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect over a network using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to Xerox CentreWare

Internet Services.

Note: If the Software and Documentation disc is not available, you can download the latest drivers

from www.xerox.com/office/WC3655drivers.

See also:

Selecting a Location for the Printer on page 33

Choosing a Connection Method on page 34

Connecting the Printer on page 34

Configuring Network Settings

32 Xerox

WorkCentre® 3655/3655i Multifunction Printer

User Guide

Installation and Setup

Selecting a Location for the Printer

1. Select a dust-free area with temperatures from 5–32°C (41–90°F), and relative humidity 15–85%.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can

cause condensation inside the printer, directly interfering with image transfer.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the

printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the weight for your printer configuration, see Physical Specifications on page 238. Select a location with adequate clearance to access supplies and to provide proper ventilation. To find the clearance requirements for your printer, see Clearance Requirements on page 239.

3. After positioning the printer, you are ready to connect it to the power source and computer or

network.

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WorkCentre® 3655/3655i Multifunction Printer 33

Installation and Setup

• Turning the Printer On and Off ...................................................................................................................................... 37

Connecting the Printer

This section includes:

• Selecting a Connection Method .................................................................................................................................... 34

• Physically Connecting the Printer to the Network ................................................................................................. 35

• Connecting to a Computer Using USB ....................................................................................................................... 36

• Connecting to a Telephone Line .................................................................................................................................... 36

Selecting a Connection Method

The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you select depends on how your computer is connected to the network. A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a network connection, it is important to understand how your computer is connected to the network. For details, see About TCP/IP and IP Addresses on page 38.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

• Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.

• Network: If your computer is connected to an office network or home network, use an Ethernet

cable to connect the printer to the network. You cannot connect the printer directly to the computer. It must be connected through a router or hub. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. Ethernet connection is typically

faster than USB and allows you direct access to the settings of the printer using Xerox

CentreWare

Internet Services.

• Wireless Network: If your computer includes a wireless router or wireless access point, you can

connect the printer to the network with a wireless connection. A wireless network connection provides the same access and services as a wired connection provides. A wireless network connection is typically faster than USB and allows direct access to the setting of the printer using

Xerox

CentreWare® Internet Services.

• USB: If you connect the printer to one computer and do not have a network, use a USB connection.

A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In addition, a USB connection does not provide access to Xerox

CentreWare® Internet Services.

• Telephone: To send and receive faxes, the multifunction printer must be connected to a dedicated

telephone line.

34 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

Physically Connecting the Printer to the Network

Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is used for one or more computers and supports many printers and systems simultaneously. An Ethernet connection provides direct access to printer settings using Xerox

To connect the printer:

1. Connect the power cord to the printer, and plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer. Connect the other end of the Ethernet cable to a correctly configured network port on a hub or router.

3. Turn on the printer.

Note: For details on configuring wireless network settings, see the System Administrator Guide at www.xerox.com/office/WC3655docs.

Finding the IP Address of the Printer

CentreWare® Internet Services.

To install the print drivers for a network-connected printer, you need the IP address of your printer. You also need the IP address to access the settings of your printer through Xerox

CentreWare® Internet

Services.

You can view the IP address of your printer on the control panel or on the Configuration Report. On the Configuration Report, IP address information is located in the Connectivity Protocols section.

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Machine Status button.

2. Touch the Machine Information tab.

− If the system administrator has set the Display Network Settings to show the IP address, it

appears in the center panel.

− If the IP address is not displayed, print the Configuration Report or contact your system

administrator.

To print a configuration report:

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.

3. Touch Close after the report prints.

Note: After the printer has been on for two minutes, print the Configuration Report. The TCP/IP

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 35

Installation and Setup

Connecting to a Computer Using USB

To use USB, you must have Windows 7, Windows Server 2003, and later, or Macintosh OS X version 10.7 and later.

To connect the printer to the computer using a USB cable:

1. Ensure that the printer is turned off.

2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.

3. Attach the power cord and then plug in the printer and turn it on.

4. Connect the A end of the USB cable to the USB Port on the computer.

5. When the Windows Found New Hardware Wizard appears, cancel it. You are ready to install the print drivers. For details, see Installing the Software on page 43.

Connecting to a Telephone Line

Note: Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

1. Ensure that the printer is turned off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Enable and configure the Fax functions.

For details, see the System Administrator Guide at www.xerox.com/office/WC3655docs.

36 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

Turning the Printer On and Off

This printer has both a power switch and a power button. The power switch on the side of the printer controls the main power to the printer. The control panel power button controls power to the printer electronic components. The preferred software-controlled printer shutdown method is to press the power button.

To turn on the printer:

• Turn on the power switch.

• If the power switch is on, but the printer is powered off, the printer was turned off using the power

button. To turn on the printer, on the control panel, press Power.

To turn off the printer:

CAUTIONS:

• To prevent a printer malfunction or damage to the internal hard drive, perform the power button shutdown first.

• Do not plug or unplug the power cord while the printer is powered on.

1. On the control panel, press Power.

2. Touch Power Down.

After 10 seconds, the touch screen goes dark and the Power Saver button flashes until the printer has completed powering down.

Note: When all of the control panel lights are off, the printer power off sequence is complete.

Turning the power switch off is optional.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 37

Installation and Setup

Configuring Network Settings

About TCP/IP and IP Addresses

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.

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WorkCentre® 3655/3655i Multifunction Printer

Enabling the Printer for Scanning

Installation and Setup

If the printer is connected to a network, you can scan to an FTP address, an email address, or a shared folder on your computer. First you must set up scanning in Xerox details, see Xerox

CentreWare® Internet Services on page 26.

CentreWare® Internet Services. For

Note: If your printer is connected using the USB cable, you cannot scan to an email address or a

network location, such as a shared folder on your computer.

For details, see the System Administrator Guide at www.xerox.com/office/WC3655docs.

Xerox

WorkCentre® 3655/3655i Multifunction Printer 39

User Guide

Installation and Setup

Modifying General Settings

You can modify printer settings such as the language, date and time, units of measurement, display brightness, and startup page from the control panel.

Note: If these settings do not appear, contact the system administrator or log in as a system

administrator. For details see Logging In as the System Administrator at the Control Panel.

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General, then touch the setting you want to change:

− Energy Saver: This option specifies when the printer goes into energy-saving mode.

− Date and Time: This option allows you to set the time zone, date, time, and display format.

− Language/Keyboard Selection: This option allows you to set the language and keyboard

layout.

− Custom Keyboard Button: This option allows you to assign text to the custom key on the

virtual keyboard.

3. Touch OK.

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WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

Setting Energy Saver Mode

You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level.

To configure Energy Saver settings:

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Energy Saver.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as

the System Administrator at the Control Panel.

3. On the Energy Saver screen, select an option:

− Intelligent Ready: The printer wakes and sleeps based on previous usage.

− Job Activated: The printer wakes when it detects activity. To change the default Low-Power

and Sleep timeout periods, touch Energy Saver Timers.

• To set the delay before the printer enters Low-Power mode, touch the Minutes field, then to set the number, touch the arrows.

• To set the delay before the printer enters Sleep mode, touch the Minutes field, then to set a number, touch the arrows.

• Touch OK.

− Scheduled: The printer wakes and sleeps according to a schedule that you specify. To specify

the schedule, touch Scheduled Settings.

• Touch a day of the week in the list.

• To allow the printer to wake when it senses activity on that day, touch Activity.

• To wake the printer at a specific time, touch Time. To set the time that the printer wakes

up on the specified day, touch Warm Up Time, then to select the time, touch the arrows. Touch OK. To specify the time that the printer sleeps on the specified day, touch Energy Saver Time, then to select the time, touch the arrows. Touch OK.

• Touch OK.

4. Touch OK.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 41

Installation and Setup

Setting the Date and Time at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as

the System Administrator at the Control Panel.

3. To set the time zone, touch Time Zone, touch the Geographic Region drop-down list, then touch your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To modify

these settings, go to the Properties tab in Xerox

CentreWare® Internet Services and change the

Date and Time Setup to Manual (NTP Disabled).

4. To set the date:

a. Touch Date. b. Touch Year field, then to set a number, use the arrows.

c. Touch Month field, then to set a number, use the arrows.

d. Touch Day field, then to set a number, use the arrows. e. Touch Format, touch the date format that you wish to use.

5. To set the time:

a. Touch Time. b. To specify the 12-hour or 24-hour format, touch Display 24 hour Clock.

c. Touch the Hours field, then to set a number, use the arrows.

d. Touch the Minutes field, then to set a number, use the arrows. e. If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

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WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

• Other Drivers .......................................................................................................................................................................... 47

Installing the Software

This section includes:

• Operating System Requirements .................................................................................................................................. 43

• Installing the Print Drivers for a Windows Network Printer ............................................................................... 43

• Installing the Print Drivers for a Windows USB Printer ........................................................................................ 44

• Installing Print Drivers for Macintosh OS X Version 10.7 and Later ............................................................... 45

• Installing Scan Drivers for Macintosh ......................................................................................................................... 46

• Installing Drivers and Utilities for UNIX and Linux ............................................................................................... 47

Before you install driver software, verify that the printer is plugged in, turned on, connected correctly, and has a valid IP address. If you cannot find the IP address, see Finding the IP Address of Your Printer on page 27.

If the Software and Documentation disc is not available, download the latest drivers from

www.xerox.com/office/WC3655drivers.

Operating System Requirements

• Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, and Windows Server 2012.

• Macintosh OS X version 10.7 and later.

UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface. For details, see www.xerox.com/office/WC3655drivers.

Installing the Print Drivers for a Windows Network Printer

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

2. Click Network Installation.

3. At the bottom of the Driver Installation window, click Language.

4. Select your language, then click OK.

5. Click Next.

6. To accept the agreement, click I accept the terms, then click Next.

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WorkCentre® 3655/3655i Multifunction Printer 43

Installation and Setup

7. In the Discovered Printers list, select your printer, then click Next.

Note: When installing drivers for a network printer, if you do not see your printer in the list, click the

IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of your printer, then click Search to locate your printer. If you do not know the IP address of the printer, see Finding the IP Address of Your Printer.

8. To start the installation, click Next.

9. When the installation is complete, at the Enter Printer Settings screen, select the following as needed:

− Share this printer with other computers on the network

− Set this printer as default for printing

10. Click Next.

11. In the Software and Documentation window, for any option you do not want to install, clear the check box.

12. Click Install.

13. At the InstallShield Wizard, click Yes to restart your computer, then click Finish.

14. At the Product Registration screen, select your country from the list, then click Next. Complete the registration form, then submit it.

Installing the Print Drivers for a Windows USB Printer

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

2. At the bottom of the Driver Installation window, click Language.

3. Select your language, then click OK.

4. Select the printer model, then click Install Print and Scan Drivers.

5. To accept the agreement, click I Agree, then click Next.

6. At the Product Registration screen, from the list, select your country, then click Next.

7. Complete the registration form, then click Submit.

Notes:The following applications are installed on your computer with the print driver:

• Express Scan Manager

• Address Book Editor

See also:

Online Support Assistant at: www.xerox.com/office/WC3655support

44 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

Installing Print Drivers for Macintosh OS X Version 10.7 and Later

Install the Xerox print driver to access all features of your printer.

To install the print driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. To view the .dmg file for your printer, double-click the disc icon on your desktop.

3. Open the .dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the installer file.

5. To acknowledge the warning and introductory messages, click Continue. Click Continue again.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer in the list of discovered printers, then click Continue.

10. If your printer does not appear in the list of discovered printers:

a. Click the Network Printer Icon. b. Type the IP address of your printer, then click Continue.

c. Select your printer in the list of discovered printers, then click Continue.

11. To accept the print queue message, click OK.

12. To accept the installation success message, click Close.

Note: The printer is automatically added to the printer queue in Macintosh OS X version 10.4 and

later.

To verify that the print driver recognizes the installed options:

1. From the Apple menu, click System Preferences > Print and Scan.

2. Select the printer in the list, then click Options and Supplies.

3. Click Options.

4. Confirm that all of the options installed on the printer appear correct.

5. If you change settings, click OK, close the window, then exit System Preferences.

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 45

Installation and Setup

Installing Scan Drivers for Macintosh

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. To view the .dmg file for your printer, double-click the disc icon on your desktop.

3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the Scan Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. Click Continue again.

8. Enter your password, then click OK.

9. If prompted to close other installations, click Continue Installing.

10. To restart, click Log Out.

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WorkCentre® 3655/3655i Multifunction Printer

Installation and Setup

www.xerox.com/office/WC3655docs.

Installing Drivers and Utilities for UNIX and Linux

Xerox® Services for UNIX Systems is a two part installation process. It requires the installation of a

Xerox UNIX Systems code package must be installed before installing the printer support package.

1. At the printer, do the following:

2. At your computer, do the following:

Services for UNIX Systems code package and a printer support package. The Xerox® Services for

Note: To install the UNIX print drivers on your computer, you require root or superuser privileges.

a. Verify that both the TCP/IP protocol and the proper connector are enabled.

b. On the printer control panel, do one of the following for the IP address:

• Allow the printer to set up a DHCP address.

• Enter the IP address manually.

c. Print the Configuration Report and keep it for reference. For details, see Configuration Report

on page 25.

a. Go to www.xerox.com/office/WC3655drivers and select your printer model. b. From the Operating System menu, select UNIX, then click Go.

c. Select the Xerox

Services for UNIX Systems package for the correct operating system. This

package is the core package and must be installed before the printer support package.

d. To begin downloading, click the Start button.

e. Repeat steps a and b, then click the printer package for use with the Xerox

Services for UNIX Systems package that you selected earlier. The second part of the driver package is ready for download.

f. To begin downloading, click the Start button.

g. In the notes below the driver package that you selected, click the link for the Installation

Guide, then follow the installation instructions.

Notes:

• To load Linux print drivers, perform the preceding procedures but select Linux as the operating system. Select Xerox

Services for Linux Systems driver or the Linux CUPS Printing Package. You

can also use the CUPS driver included in the Linux package.

• Supported Linux drivers are available at www.xerox.com/office/WC3655drivers.

• For details about UNIX and Linux drivers, see the System Administrator Guide at

Other Drivers

The following drivers are available for download at www.xerox.com/office/WC3655drivers.

• The Xerox made by other manufacturers. It configures itself for your individual printer upon installation.

• The Xerox standard PostScript. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver saves your settings.

Xerox User Guide

Global Print Driver works with any printer on your network, including those printers

Mobile Express Driver works with any printer available to your computer that supports

WorkCentre® 3655/3655i Multifunction Printer 47

Installation and Setup

Installing the Printer as a Web Service on Devices

Web Services on Devices (WSD) allow a client to discover and access a remote device and its associated services across a network. WSD supports device discovery, control, and use.

To install a WSD printer using the Add Device Wizard:

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Device Wizard, click Add a Device.

3. In the list of available devices, select the one you want to use, then click Next.

Note: If the printer you want to use does not appear in the list, click the Cancel button. Add the

WSD printer manually using the Add Printer Wizard.

4. Click Close.

To install a WSD printer using the Add Printer Wizard:

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Printer Wizard, click Add a Printer.

3. Click Add a network, wireless, or Bluetooth printer.

4. In the list of available devices, select the one you want to use, then click Next.

5. If the printer you want to use does not appear in the list, click The printer that I want is not listed.

6. Select Add a printer using a TCP/IP address or hostname, then click Next.

7. From the Device type field, select Web Services Device.

8. Enter the printer IP address in the Hostname or IP address field, then click Next.

9. Click Close.

48 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

• Printing on Special Paper .................................................................................................................................................. 64

Paper and Media

This chapter includes:

• Supported Paper ................................................................................................................................................................... 50

• Loading Paper ........................................................................................................................................................................ 54

Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer 49

Paper and Media

• Supported Custom Paper Sizes ...................................................................................................................................... 53

Supported Paper

This section includes:

• Recommended Media ........................................................................................................................................................ 50

• Ordering Paper ...................................................................................................................................................................... 50

• General Paper Loading Guidelines................................................................................................................................ 50

• Paper That Can Damage Your Printer ........................................................................................................................ 51

• Paper Storage Guidelines ................................................................................................................................................. 51

• Supported Paper Types and Weights .......................................................................................................................... 52

• Supported Standard Paper Sizes ................................................................................................................................... 52

• Supported Paper Types and Weights for Automatic 2-Sided Printing .......................................................... 53

• Supported Standard Paper Sizes for Automatic 2-Sided Printing ................................................................... 53

Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

Recommended Media

A list of paper and media recommended for your printer is available at:

• www.xerox.com/rmlna Recommended Media List (United States)

• www.xerox.com/rmleu Recommended Media List (Europe)

Ordering Paper

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC3655supplies.

General Paper Loading Guidelines

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.

• Adjust the paper guides to fit the paper size.

• Fan paper before loading it in the paper tray.

• If excessive jams occur, use paper or other approved media from a new package.

• Do not print on label media once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

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Paper That Can Damage Your Printer

Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:

• Rough or porous paper

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Transparencies

CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not

cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.

Paper Storage Guidelines

Storing your paper and other media properly contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect

moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or gain.

• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

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Supported Paper Types and Weights

Trays Paper Types Weights

All Trays Bond

(60–80 g/m²) Colored Hole Punched Plain Pre-Printed Recycled

Bond

(81–105 g/m²) Colored Hole Punched Letterhead Pre-Printed Recycled

Lightweight Cardstock 106–163 g/m²

Cardstock (164–216 g/m²)

Labels

Bypass Tray only Envelope

Supported Standard Paper Sizes

Tray European Standard Sizes North American Standard Sizes

All Trays

Bypass Tray

A4 (210 x 297 mm, 8.3 x 11.7 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.) 215 x 315 mm, 8.5 x 12.4 in.

A6 (105 x 148 mm, 4.1 x 5.8 in.) B6 (125 x 176 mm, 4.9 x 6.9 in.) C5 envelope (162 x 229 mm, 6.4 x 9 in.) C6 envelope (114 x 162 mm, 4.5 x 6.38 in.) DL envelope (110 x 220 mm, 4.33 x 8.66 in.) JIS B6 (128 x 182 mm, 5.0 x 7.2 in.) 127 x 178 mm, 5 x 7 in. Postcard (100 x 148 mm, 3.9 x 5.8 in.) Postcard (148 x 200 mm, 5.8 x 7.9 in.)

Legal (216 x 356 mm, 8.5 x 14 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) Statement (140 x 216 mm, 5.5 x 8.5 in.) 203 x 254 mm, 8 x 10 in.

Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.) No. 9 envelope (99 x 226 mm, 3.9 x 8.9 in.) No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.) Envelope 6 x 9 (152 x 228 mm, 6 x 9 in.) 76 x 127 mm, 3 x 5 in. Postcard (89 x 140 mm, 3.5 x 5.5 in.) Postcard (102 x 152 mm, 4 x 6 in.)

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Paper and Media

Supported Paper Types and Weights for Automatic 2-Sided Printing

Paper Types Weights

Bond

(60–80 g/m²) Colored Hole Punched Plain Pre-Printed Recycled

Bond

(81–105 g/m²) Colored Hole Punched Letterhead Pre-Printed Recycled

Lightweight Cardstock 106–163 g/m²

Supported Standard Paper Sizes for Automatic 2-Sided Printing

European Standard Sizes North American Standard Sizes

A4 (210 x 297 mm, 8.3 x 11.7 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.) 215 x 315 mm, 8.5 x 12.4 in.

Legal (216 x 356 mm, 8.5 x 14 in.) 203 x 254 mm, 8 x 10 in. Folio (216 x 330 mm, 8.5 x 13 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) Statement (140 x 216 mm, 5.5 x 8.5 in.)

Supported Custom Paper Sizes

Bypass Tray

• Width: 76.2–215.9 mm (3–8.5 in.)

• Length: 127–355.6 mm (5–14 in.)

Trays 1–4

• Width: 139.7–215.9 mm (5.5–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

Automatic 2-sided printing

• Width: 139.7–215.9 mm (5.5–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

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Paper and Media

• Changing Paper Size, Type, and Color ........................................................................................................................ 63

Loading Paper

This section includes:

• Loading Paper in the Bypass Tray ................................................................................................................................ 54

• Loading Small Paper Sizes in the Bypass Tray ......................................................................................................... 56

• Configuring Trays 1–4 for the Paper Length ............................................................................................................ 59

• Loading Paper in Trays 1–4 ............................................................................................................................................. 60

• Changing Paper Size, Type, and Color ........................................................................................................................ 62

Loading Paper in the Bypass Tray

1. Open the bypass tray.

2. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.

3. Move the width guides to the edges of the tray.

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4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.

This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

5. Load the paper in the tray.

6. Load hole punched paper with the holes to the right.

7. For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face down

with the top edge going into the printer.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

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Paper and Media

8. Adjust the width guides until they touch the edges of the paper.

9. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.

Loading Small Paper Sizes in the Bypass Tray

1. Open the bypass tray.

Note: To simplify loading paper in the bypass tray, remove the tray from the printer.

2. To remove the bypass tray from the printer, pull the tray straight out of the printer.

3. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.

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4. Raise the paper stop.

5. Move the width guides to the edges of the tray.

Paper and Media

6. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.

This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

7. Load the paper in the tray.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

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Paper and Media

8. Adjust the width guides until they touch the edges of the paper.

9. Adjust the paper stop until it touches the edges of the paper.

10. Slide the tray back into the printer.

11. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.

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Paper and Media

Configuring Trays 1–4 for the Paper Length

You can adjust the lengths of trays 1-4 to accommodate A4/Letter and larger paper sizes. For the longer length settings, the trays protrude from the front of the printer.

To change the 550-Sheet Feeders in trays 1–4 to match the paper length:

1. Remove all paper from the tray.

2. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly,

then pull it out.

3. To extend the tray, with one hand, hold the back of the tray. With the other hand, at the front of

the tray, press the release latch and pull the ends outward until they latch.

4. To protect the paper, place the paper cover over the extended section of the paper tray.

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Paper and Media

5. To compress the tray for shorter paper, with one hand, hold the back of the tray. With the other

hand, at the front of the tray, press the release latch, then push the ends inward until they latch.

6. Load paper into the tray, then insert it back into the printer. For details, see Loading Paper in Trays

1–4.

Loading Paper in Trays 1–4

1. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly,

then pull it out.

2. At the back of the paper tray, press the paper lift tray down until it locks.

3. Adjust the paper length and width guides as illustrated.

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4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.

This procedure separates any sheets that are stuck together and reduces the possibility of jams.

5. Load paper into the tray.

− Load hole punched paper with the holes to the right.

− Load labels in the tray, face up.

− For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face

down with the top edge going into the printer.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

6. Adjust the length and width guides to fit the paper.

7. Slide the tray back into the printer.

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Paper and Media

8. Push in the tray all the way.

Notes:

• If the tray does not go in all the way, ensure that the paper lift plate at the back of the tray is locked down.

• If the tray is extended for legal size paper, the tray protrudes when it is inserted into the printer.

9. Do one of the following:

− To confirm the paper size, type, and color when a tray is set to Fully Adjustable, touch Confirm.

− To select a new paper size, touch Size. To select a new paper type, touch Type. To select a new

paper color, touch Color. When finished, touch Confirm.

− To change the paper size, type, or color when the tray is set to Dedicated mode, press the

Machine Status button. Then touch Tools > Device Settings > Paper Management > Tray Settings. Configure the desired tray settings, for details see Configuring Tray Settings on page

63.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as

the System Administrator at the Control Panel.

Changing Paper Size, Type, and Color

When trays are set to Adjustable mode, you can change paper settings each time that you load the tray. When you close the tray, the control panel prompts you to set the paper size, type, and color of paper loaded.

When a paper tray is set to Dedicated mode, the control panel prompts you to load a specific paper size, type and color. If you move the guides to load a different paper size, the control panel displays an error message.

To configure the tray settings for Fully Adjustable or Dedicated trays see Configuring Tray Settings on page 63.

To set the paper size, type, or color for an adjustable tray:

1. Open the paper tray, then load the desired paper.

2. Close the tray. A message appears on the control panel.

3. Do one of the following:

− To confirm the paper size, type, and color when a tray is set to Fully Adjustable, touch Confirm.

− To select a new paper size, touch Size. To select a new paper type, touch Type. To select a new

paper color, touch Color. When finished, touch Confirm.

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Changing Paper Size, Type, and Color

You can set paper trays to Adjustable or Dedicated mode. When trays are set to Adjustable mode, you can change paper settings each time that you load the tray. When a paper tray is set to Dedicated mode, the control panel prompts you to load a specific paper size, type, and color. You can use the Tray Settings option to configure or change the paper tray settings.

To configure the tray settings:

1. At the printer control panel, press the Machine Status button.

2. Touch the Tools tab, then touch Device Settings > Paper Management.

3. Touch Tray Settings, then select a tray.

− To set the Mode, touch Fully Adjustable or Dedicated. If you select Dedicated, to specify the paper settings for a dedicated tray, touch Edit, then set the paper Size, Type, and Color. Touch OK.

− To configure the printer to select the tray automatically, for Auto Selection, touch Enabled.

− To set the priority for each tray, touch the number field. To enter a number, use the

alphanumeric keypad, or touch Plus (+) or Minus (-). The printer uses paper from the Priority 1 tray first. If that tray is empty, the printer uses paper from the Priority 2 tray.

4. Touch OK.

Note: To access the Paper Management menu, you can be required to log in as the system

administrator. For details, see the System Administrator Guide at

www.xerox.com/office/WC3655docs.

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Paper and Media

• Labels ........................................................................................................................................................................................ 67

www.xerox.com/rmleu Recommended Media List (Europe)

Printing on Special Paper

This section includes:

• Envelopes ................................................................................................................................................................................. 64

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC3655supplies.

See also:

www.xerox.com/rmlna Recommended Media List (United States)

Envelopes

Print envelopes only from the Bypass Tray. For details, see Supported Standard Paper Sizes on page 52.

Guidelines for Printing Envelopes

• Print quality depends on the quality and construction of the envelopes. Try another envelope brand if you do not get desired results.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect

print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat activated glue.

• Do not use envelopes with press and seal flaps.

• Use only paper envelopes.

• Do not use envelopes with windows or metal clasps.

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Loading Envelopes in the Bypass Tray

1. Open the bypass tray.

2. Move the width guides to the edges of the tray.

Paper and Media

Note: If you do not load envelopes in the bypass tray right after they have been removed from the

packaging, they can bulge. Flatten them to avoid jams.

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Paper and Media

3. To load envelopes with long edge flaps, place the envelopes with the short edge going into the printer, flaps down and to the left.

4. To load envelopes with non-adhesive short edge flaps, place print side up, flaps open and down, with the bottom edge entering the printer.

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5. For envelopes with adhesive short edge flaps, load the envelopes with the print side up, flaps closed and down, and flaps going into the printer.

Note: To have envelopes print correctly, when you load envelopes with the flaps open, in the print

driver, select Portrait, Landscape, or Rotated Landscape, as needed. To flip the image, in the print driver, use Rotate Image 180 Degrees, as needed.

Labels

You can print labels from any tray.

Guidelines for Printing Labels

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full sheet labels only.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original

packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions can cause print-quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• In the print driver software, select Label as the paper type.

• Before loading labels, remove all other paper from the tray.

CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing

sheet. It could damage the printer.

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Paper and Media

Loading Labels in the Tray

1. Remove all paper from the tray.

2. Load labels face up with the top edge toward the front of the tray.

3. Adjust the width guides until they touch the edges of the paper.

4. On the control panel, change the type to Label.

5. On the control panel, select the size.

6. Touch OK.

7. In the Printing Preferences of the print driver, on the Paper/Output tab, change the Paper Type setting.

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• Print From ................................................................................................................................................................................ 93

Printing

This chapter includes:

• Printing Overview ................................................................................................................................................................. 70

• Selecting Printing Options ................................................................................................................................................ 71

• Managing Jobs ...................................................................................................................................................................... 75

• Printing Features .................................................................................................................................................................. 78

• Printing Special Job Types ................................................................................................................................................ 87

• Held Print Jobs ....................................................................................................................................................................... 92

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Printing

Printing on Special Paper on page 64

Printing Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected to an active network. Make sure that you have the correct print driver software installed on your computer. For details, see Installing the Software on page 43.

1. Select the appropriate paper.

2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.

3. Access the print settings in your software application. For most software applications, press CTRL+P for Windows, or CMD+P for Macintosh.

4. Select your printer.

5. Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox Features for Macintosh. The title of the button can vary depending on your application.

6. Modify the print driver settings as necessary, then click OK.

7. Click Print to send the job to the printer.

See also:

Loading Paper on page 54

Selecting Printing Options on page 71

Printing on Both Sides of the Paper on page 78

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• Linux Printing Options ........................................................................................................................................................ 74

Selecting Printing Options

This section includes:

• Print Driver Help .................................................................................................................................................................... 71

• Windows Printing Options ................................................................................................................................................ 72

• Macintosh Printing Options ............................................................................................................................................. 73

Printing options, also called print driver software options, are specified as Printing Preferences in Windows, and Xerox

Features in Macintosh. Printing options include settings for 2-sided printing, page layout, and print quality. Printing options that are set from Printers and Faxes Printing Preferences become the default setting. Printing options that are set from within the software application are temporary. The application and the computer do not save the settings after the application is closed.

Print Driver Help

Xerox® print driver software Help information is available from the Printing Preferences window. Click the Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.

Information about Printing Preferences appears in the Help window on two tabs:

• Contents provides a list of the tabs at the top and the areas at the bottom of the Printing

Preferences window. Use the Contents tab to find explanations for each of the fields and areas in Printing Preferences.

• Search provides a field where you can enter the topic or function for which you need information.

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Printing

Windows Printing Options

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

To select default printing options:

1. Navigate to the list of printers on your computer:

− For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.

− For Windows Server 2003 and later, click Start > Settings > Printers.

− For Windows 7, click Start > Devices and Printers.

− For Windows 8, click Control Panel > Devices and Printers.

Note: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then

select Personalize > Control Panel Home > Devices and Printers.

2. In the list, right-click the icon for your printer and click Printing Preferences.

3. In the Printing Preferences window, click a tab, select the options, then click OK to save.

Note: For more information about Windows print driver options, click the Help button (?) in the

Printing Preferences window.

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, you can change the Printing Preferences before sending the job to the printer. For example, if you want the highest print quality when you print a document, in Printing Preferences, select High Resolution, then submit the print job.

1. With the document open in your software application, access the print settings. For most software

applications, click File > Print or press CTRL+P.

2. To open the Properties window, select your printer, then click the Properties or Preferences button.

The title of the button varies depending on your application.

3. Click a tab in the Properties window, then make selections.

4. To save your selections and close the Properties window, click OK.

5. To send the job to the printer, click OK.

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Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select the printer, then click Properties. Click the tabs in the Properties window, then select the

desired settings.

3. To save the settings, click the arrow to the right of the Saved Settings field at the bottom of the

window, then click Save As.

4. Type a name for the set of printing options, then to save the set of options in the Saved Settings list,

click OK.

5. To print using these options, select the name from the list.

Macintosh Printing Options

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. With the document open in your application, click File > Print.

2. Select your printer.

3. Select Xerox

Features from the Copies & Pages menu.

4. Select the desired printing options from the drop-down lists.

5. Click Print to send the job to the printer.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select your printer from the Printers list.

3. Select the desired printing options from the drop-down lists in the Print dialog box.

4. Click Presets > Save As.

5. Type a name for the printing options, then click OK to save the set of options in the Presets list.

6. To print using these options, select the name from the Presets list.

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Printing

Linux Printing Options

Launching Xerox® Printer Manager

To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press Enter or Return.

Printing from a Linux Workstation

The Xerox® print driver accepts a job ticket setting file that contains preset printing features. You can also submit print requests through the command line using lp/lpr. For more information about Linux printing, click the Help (?) button in the Xerox

To print from a Linux workstation:

1. Create a print queue.

2. With the desired document or graphic open in your application, open the Print dialog box. For most

software applications, click File > Print or press CTRL+P.

3. Select the target print queue.

4. Close the Print dialog box

5. In the Xerox

GUI print driver, select the available printer features.

6. Click Print.

GUI print driver.

To create a job ticket using the Xerox

1. Open the Xerox

Note: To open the Xerox

GUI print driver.

GUI print driver, as root, type xeroxprtmgr.

GUI print driver:

2. On the My Printers screen, select the printer.

3. In the top corner, click Edit Printer, then select options for the print job.

4. Click Save As, then store the job ticket in your home directory.

Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job

ticket. You can specify the information on the command line.

To print using the job ticket, type the command lp -d{Target_Queue} - oJT=<path_to_ticket> <file_name>.

The following commands are examples of how to print using a job ticket:

• lp -d{Target_Queue} -oJT={Absolute_Path_To_Job_Ticket} {Path_To_Print_File}

• lp -dMyQueue -oJT=/tmp/DuplexedLetterhead /home/user/PrintReadyFile

• lp -dMyQueue -oJT=/tmp/Secure -oSecurePasscode=1234 /home/user/PrintReadyFile

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• Managing Jobs in Xerox® CentreWare® Internet Services ................................................................................. 77

Managing Jobs

This section includes:

• Managing Jobs at the Control Panel ........................................................................................................................... 75

• Managing Secure and Held Print Jobs ........................................................................................................................ 76

Managing Jobs at the Control Panel

From the control panel Job Status, you can view lists of active jobs, secure jobs, or completed jobs. You can pause, delete, print, or view job progress or job details for a selected job. For details, see Printing

Special Job Types on page 87.

To pause printing:

1. At the control panel, press the Interrupt button. The printer continues to print while it determines

the best place to pause the spooled print job.

2. To resume printing, press the Interrupt button again.

To pause the print job with the option to delete it:

1. At the control panel, press the Interrupt button.

2. Touch the job required.

3. Do one of the following:

− To delete the print job, touch Delete.

− To resume the print job, touch Resume.

To view active, secure, or completed jobs:

1. At the control panel, press the Job Status button.

2. To see a list of specific job types, touch a tab.

− To view jobs that are in process or waiting to process, touch the Active Jobs tab.

− To view Secure Print jobs, touch the Secure Print Jobs, or My Secure Jobs tab. Touch the

folder, enter the passcode number using the keypad, then touch OK.

− To view completed jobs, touch the Completed Jobs tab.

3. To refine the list, use the drop-down menu.

4. To see details about a job, touch the job.

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To delete a job:

1. At the control panel, press the Job Status button.

2. From any of the job type tabs, touch the job.

3. Touch Delete.

Notes:

• The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion, you can view the jobs, but not delete them.

• Only the user that sent the job or the system administrator can delete a secure print job.

From the Print From menu, you can view lists of saved jobs, jobs stored on a USB Flash drive, or jobs stored in printer folders. You can select and print jobs from any of the lists. To print the job, see Printing

Special Job Types on page 87.

To view saved jobs:

1. Press the Services Home button, then touch Print From.

2. Touch Saved Jobs.

3. To view the saved jobs, touch a folder.

4. To see details about a job, touch the job.

Managing Secure and Held Print Jobs

When you send a secure print job, the job is held until you release it by typing a passcode at the control panel.

To view a list of secure print jobs:

1. At the printer control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on

page 87.

Note: Only the user that sent the job or the system administrator can delete a secure print job.

If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held until you release it. For details, see Releasing Held Print Jobs.

Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window using LPR, Port 9100, or from the Jobs tab in Xerox

To view a list of the unidentified jobs and release them:

1. Touch the Unidentified Print Jobs tab.

2. Do one of the following:

− To release a held job, touch the job, then touch Print.

− To release all held jobs, touch Print All.

CentreWare® Internet Services.

A print job can be held by the printer when it is unable to complete a print job. For example, it needs attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing.

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Managing Jobs in Xerox® CentreWare® Internet Services

Printing

You can view a list of active jobs and delete print jobs from the Active Jobs list in Xerox® CentreWare® Internet Services. You can also print, copy, move, or delete saved jobs. For details, see the Help in Xerox CentreWare

Internet Services.

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• Selecting Job Completion Notification for Windows ............................................................................................ 86

Printing Features

This section includes:

• Printing on Both Sides of the Paper ............................................................................................................................. 78

• Selecting Paper Options for Printing ............................................................................................................................ 79

• Printing Multiple Pages to a Single Sheet.................................................................................................................. 79

• Printing Booklets................................................................................................................................................................... 80

• Print Quality ............................................................................................................................................................................ 80

• Lightness .................................................................................................................................................................................. 80

• Contrast .................................................................................................................................................................................... 81

• Using Special Pages ............................................................................................................................................................ 81

• Scaling ...................................................................................................................................................................................... 83

• Printing Watermarks ........................................................................................................................................................... 84

• Printing Mirror Images ....................................................................................................................................................... 85

• Creating and Saving Custom Sizes ............................................................................................................................... 85

Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

Printing on Both Sides of the Paper

Paper Types for Automatic 2-Sided Printing

The printer can print a 2-sided document automatically on supported paper. Before printing a 2-sided document, verify that the paper type and weight are supported. For details, see Supported Paper Types

and Weights for Automatic 2-Sided Printing on page 53.

Printing a 2-Sided Document

Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document.

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2-Sided Page Layout Options

You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings override the application page orientation settings.

Portrait Landscape

Printing

Portrait 2-Sided Print

Portrait 2-Sided Print, Flip on Short

Edge

Landscape 2-Sided Print

Landscape 2-Sided Print, Flip on Short

Edge

Selecting Paper Options for Printing

There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the desired paper.

Printing Multiple Pages to a Single Sheet

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab. Page Layout is on the Document Options tab.

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Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm

(1/72 in.).

• Creep: Specifies how much the page images shift outward in tenths of a point. Shifting

compensates for the thickness of the folded paper, which can cause the page images to shift outward slightly when folded. You can select a value from zero to 1 point.

Gutter Creep

Print Quality

Print-quality modes:

• Standard print-quality mode: 600 x 600 dpi

• High Resolution print-quality mode: 1200 x 1200 dpi

• Toner Saver print-quality mode

− This mode reduces the amount of toner used for print jobs.

− You can use this feature for draft quality output.

Lightness

Lightness allows you to adjust the overall lightness or darkness of the text and images in your printed job.

1. To adjust the lightness, on the Image Options tab, move the slider to the right to lighten or to the left to darken your print job.

2. Click OK.

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Contrast

Contrast allows you to adjust the variation between light and dark areas of the print job.

1. To adjust the contrast, move the slider to the right to reduce the contrast or to the left to increase the contrast.

2. Click OK.

Using Special Pages

The Special Pages options control how covers, inserts, and exception pages are added to your printed document.

For details on accessing the Properties window, see Printing Overview on page 70.

Printing Cover Pages

A cover page is the first or last page of a document. You can select paper sources for the cover pages that are different from the source used for the body of a document. For example, you can use your company letterhead for the first page of a document. You can also use heavyweight paper for the first and last pages of a report. You can use any applicable paper tray as the source for printing cover pages.

Select one of these options for printing cover pages:

• No Covers does not print cover pages. No cover pages are added to the document.

• Front Only prints the first page on paper from the specified tray.

• Back Only prints the back page on paper from the specified tray.

• Front and Back: Same prints the front and back cover pages from the same tray.

• Front and Back: Different prints the front and back cover pages from different trays.

After making a selection for printing the cover pages, you can select the paper for the front and back covers by size, color, or type. You can also use blank or pre-printed paper, and you can print side one, side two, or both sides of the cover pages.

Printing Insert Pages

You can add blank or pre-printed insert pages before page one of each document or after designated pages within a document. Adding an insert after designated pages within a document separates sections, or acts as a marker or placeholder. Ensure that you specify the paper to use for the insert pages.

• Insert Options: Provides the options to place an insert After Page X, where X is the specified page, or Before Page 1.

• Quantity: Specifies the number of pages to insert at each location.

• Pages: Specifies the page or range of pages that use the exception page characteristics. Separate

individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.

• Paper: Displays the default size, color, and type of paper selected in Use Job Settings. To specify a different paper size, color, or type, for Paper, click the arrow, then select an option.

• Job Setting: Displays the attributes of the paper for the remainder of the job.

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Printing Exception Pages

Exception pages have different settings from the rest of the pages in the job. You can specify differences such as page size, page type, and page color. You can also change the side of the paper on which to print as your job requires. A print job can contain multiple exceptions.

For example, your print job contains 30 pages. You want five pages to print on only one side of a special paper, and the remainder of the pages printed 2-sided on regular paper. You can use exception pages to print the job.

In the Add Exceptions window, you can set the characteristics of the exception pages and select the alternate paper source:

• Pages: Specifies the page or range of pages that use the exception page characteristics. Separate individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.

• Paper: Displays the default size, color, and type of paper selected in Use Job Settings.

• 2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow to select an

option:

− 1-Sided Print prints the exception pages on one side only.

− 2-Sided Print prints the exception pages on both sides of the paper and flips the pages on the

long edge. The job then can be bound on the long edge of the pages.

− 2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and

flips the pages on the short edge. The job then can be bound on the short edge of the pages.

− Use Job Setting prints the job using the attributes shown in the Job Settings box.

• Job Setting: Displays the attributes of the paper for the remainder of the job.

Note: Some combinations of 2-sided printing with certain paper types and sizes can produce

unexpected results.

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Scaling

You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. In Windows, you can find the Scale Options in the print driver on the Printing Options tab.

50% 100% 200%

1. To access Scaling Options, to the right of the Paper field, click the arrow, then select Other Size > Advanced Paper Size.

2. Select an option.

− No Scaling: You can use this option to retain the original image size.

− Automatically Scale: You can use this option to change the print from one standard paper size

to another. The Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field.

− Manually Scale: You can use this option to change the output print size by a specified

percentage.

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Printing Watermarks

A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

• Watermarks are not supported for some print drivers when booklet is selected or when more

than one page is printed on a sheet of paper.

Using the watermark options, you can do the following:

• Create a watermark or edit an existing watermark using the Watermark Editor:

− A Text Watermark uses the characters typed in the Text field as the watermark. You can create

a text watermark to print on a document. Select options such as font size, font type, font color, and angle.

− A Picture Watermark uses an image as the watermark. The picture file can be in .bmp, .gif, or

.jpg format. You can create a picture watermark to print on a document, and select options

including size and position on the page.

− A Time Stamp Watermark uses a time stamp as the watermark. You can create a time stamp

watermark to print on a document. Time stamp elements include the day, date, time, and time zone.

• Place a watermark on the first page or on every page in a document.

• Print a watermark in the foreground or background or blend it with the print job.

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To print a watermark:

1. Click Document Options > Watermark.

2. From the Watermark menu, select the watermark.

3. Click Layering, then select how to print the watermark:

− Print in Background: This option prints the watermark behind the text and graphics in the

document.

− Blend: This option combines the watermark with the text and graphics in the document. A

blended watermark is translucent, so you can see both the watermark and the document content.

− Print in Foreground: This option prints the watermark over the text and graphics in the

document.

4. Click Pages, then select the pages on which to print the watermark:

− Print on Page 1 Only: This option prints the watermark only on the first page of the document.

− Print on All Pages: This option prints the watermark on all pages of your document.

5. Click OK.

Printing

Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed.

Creating and Saving Custom Sizes

You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print driver and are available for you to select in all your applications. For paper sizes that are supported for each tray, see Supported Custom Paper Sizes on page 50.

To create and save custom sizes for Windows:

1. In the print driver, click the Printing Options tab.

2. For Paper, click the arrow, then select Other Size > Advanced Paper Size > Output Paper Size > New.

3. In the New Custom Paper Size window, enter the height and width of the new size.

4. To specify the units of measurement, at the bottom of the window, click the Measurements button, then select Inches or Millimeters.

5. To save, in the Name field, type a title for the new size, then click OK.

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To create and save custom sizes for Macintosh:

1. In the application, click File > Page Setup.

2. Click Paper Sizes, then select Manage Custom Sizes.

3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).

4. At the top of the window, double-click My Custom Size, then type a name for the new custom size.

5. Enter the height and width of the new custom size.

6. Click Print Margins, then select the printer from the list. Or set the top, bottom, right, and left margins.

7. To save the settings, click OK.

Selecting Job Completion Notification for Windows

You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed.

Note: This feature is available on a computer printing to a network printer.

To be notified when your print job completes:

1. In the print driver, click the Advanced tab.

2. Click Notification > Notify for Completed Jobs > Enabled.

3. Click OK.

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• Saved Job ................................................................................................................................................................................ 90

Printing Special Job Types

This section includes:

• Secure Print ............................................................................................................................................................................. 87

• Sample Set .............................................................................................................................................................................. 88

• Delay Print ............................................................................................................................................................................... 89

Special job types allow you to send a print job from your computer, then print it from the printer control panel.

Select special job types in the print driver from the Printing Options tab.

Secure Print

Secure print allows you to associate a 4–10 digit passcode with a print job when sending it to the printer. The job is held at the printer until you enter the passcode at the control panel.

When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If you must use a different passcode, you can override it in the application print driver.

Sending a Secure Print Job

1. On the Printing Options tab, from the Job Type list, select Secure Print.

2. Type a 4–10 digit passcode for the Secure Print job.

3. In the Confirm Passcode field, type the passcode again.

Notes:

• If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode

Required window. You can use the passcode supplied by the printer, or you can type your own passcode to use in the Secure Print window.

• The passcode is associated with your user name. After you set a passcode, it becomes the

default passcode for any print job that requires a passcode on all Xerox the passcode at any time from any window that contains the passcode.

4. Click OK.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

6. Select an option for 2-sided printing.

7. Select a print-quality mode.

8. Select another tab or click OK.

9. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

printers. You can reset

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Releasing a Secure Print

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 87.

3. Use the keypad to enter the passcode that you assigned to the print job, then touch OK.

4. Touch the corresponding print job in the list, then touch Print.

Deleting a Secure Print

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 87.

3. Use the keypad to enter the passcode that you assigned to the print job, then touch OK.

4. Touch the corresponding print job in the list, then touch Delete.

Sample Set

The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the remaining copies at the printer. After you review the sample copy, you can select the job name from the printer control panel to print the additional copies.

Sending a Sample Set Print Job

1. On the Printing Options tab, from the Job Type list, select Sample Set.

2. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

3. Select an option for 2-sided printing.

4. Select a print-quality mode.

5. Select another tab or click OK.

6. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

A sample copy prints immediately. The sample copy is not counted as part of the print job.

7. After reviewing the copy, use the printer control panel to print or delete the remaining copies.

Note: You can use Sample Set as a part of the Earth Smart settings. In Earth Smart settings, set

Sample Set as your default Job Type.

8. To print the job, select it from the job list on the printer control panel.

9. Press OK.

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Releasing the Remaining Prints After Printing a Sample Set

1. At the control panel, touch Job Status.

2. Touch Held Print Jobs or Active Jobs, then select a folder.

3. Touch the corresponding print job in the list.

4. Touch Print. The remainder of the job prints, then the printer deletes the job from the printer hard drive.

Delay Print

You can delay a print job for up to 24 hours from the original job submission time. Enter the time at which you would like the job to print. If the time you enter is earlier than the time that you submit the print job, it prints on the following day. The Delayed Print default time is midnight.

Sending a Delay Print Job

1. On the Printing Options tab, from the Job Type list, select Delay Print.

2. In the Delay Print window, select the Tab key to move from the hour section to the minutes section. To select the time to send the print job, click the arrow buttons.

− For a 12-hour time format, type the hour (1–12), minutes (00–59), then select A.M. or P.M. To

toggle between A.M. and P.M., click A.M. or P.M., then use the Up arrow or Down arrow buttons.

− For a 24-hour time format, type the hour (1–23) and the minutes (00–59).

Note: The regional settings on your computer determine the time format.

3. Click OK.

4. Select other desired printing options and click OK.

5. Click OK or Print.

Note: To print the job after you send it but before the scheduled time, release the job at the printer

control panel.

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Saved Job

Saved Job or Store File in Folder stores a public or private job in the printer and prints the job as requested at the printer control panel. This option is useful for documents that you print frequently. You can assign a passcode to a private job to prevent unauthorized printing.

To print saved jobs, see Printing from Saved Jobs.

Sending a Public Saved Job

1. On the Printing Options tab, from the Job Type list, select Saved Job.

2. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted

automatically from the list. To remove names from the list other than the selected name, select Clear List.

3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the following:

− Type the name of the destination folder.

− Click the arrow to the right of the field, then select a folder name from the list.

− Click the arrow to the right of the field, then select Default Public Folder.

4. To print the job now and also save the job, select the Print and Save check box.

5. Select Public.

6. Click OK.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

8. Select options for the print job:

− Select an option for 2-sided printing.

− Select a print-quality mode.

9. Select another tab or click OK.

10. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

A sample copy prints immediately. The sample copy is not counted as part of the print job. After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs.

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Sending a Private Saved Job

1. On the Printing Options tab, from the Job Type list, select Saved Job.

2. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted

automatically from the list. To remove names from the list other than the selected name, select Clear List.

3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the following:

− Type the name of the destination folder.

− Click the arrow to the right of the field, then select a folder name from the list.

− Click the arrow to the right of the field, then select Default Public Folder.

4. To print the job now and also save the job, select the Print and Save check box.

5. To store your job at the printer, select Private.

6. In the Passcode field, type a passcode. The passcode is associated with your user name. After you set a passcode, it becomes the default passcode for any print job that requires a passcode on all

Xerox passcode.

7. In the Confirm Passcode field, type the passcode again.

8. Click OK.

9. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

10. Select options for the print job:

− Select an option for 2-sided printing.

− Select a print-quality mode.

11. Select another tab or click OK.

12. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs.

printers. You can reset the passcode at any time from any window that contains the

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Held Print Jobs

Jobs can be held or paused for various reasons. For example, if the printer is out of paper, the job holds. If you send a sample job, the first copy of the job prints and the rest of the copies hold until you release them. If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held until you release it.

Releasing Held Print Jobs

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 87.

3. To determine why a job was held, touch the job, then touch Details.

4. Do one of the following:

− To release a held job, touch the job, then touch Print.

− To release all held jobs, touch Print All.

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Print From

Print From allows printing of documents stored on the printer, on a computer on a network, or on a USB Flash drive.

Printing from a USB Flash Drive

You can print .pdf, .ps, .pcl, .prn, .tiff, and .xps files directly from a USB Flash drive.

Notes:

• If USB ports are disabled, you cannot use a USB card reader for authentication, update the

software, or print from a USB Flash drive.

• The system administrator must set up this feature before you can use it. For details, see the

System Administrator Guide at www.xerox.com/office/WC3655docs.

To print from a USB Flash drive:

1. Insert your USB Flash drive in a USB port on the printer. The Print from USB window appears. The list at the bottom of the window displays the folders and printable files on the USB Flash drive.

2. To scroll through the list and locate the printable file, next to the list, use the arrows.

3. If the print file is in a folder, to open the folder, touch the name.

4. Touch the name of the printable file.

5. Select the number of copies, paper size, paper color, paper type, 2-sided printing, and finishing options.

6. Press the green Start button.

7. To go back to the last screen, touch Back.

8. To look for other folders and printable files, touch Browse.

Printing from Saved Jobs

To print from saved jobs:

1. At the control panel, press the Services Home button, then touch Print From.

2. Select Saved Jobs, then touch the name of the folder containing the saved job.

3. Touch the name of the saved job that you want to print.

Note: To print a private saved job, touch the name of the job, then enter the passcode.

4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and finishing options.

5. Press the green Start button.

6. After the job prints, to return to the list of saved jobs, touch Browse. To return to the list of folders, touch Back.

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Printing from Mailbox

Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive.

To print from a mailbox:

1. At the control panel, press the Services Home button, then touch Print From.

2. Select Mailbox, then touch the name of the folder containing the document.

Note: If Mailbox is not displayed, use Xerox

Mailbox and Print From Mailbox features. Then create a scan to mailbox folder. For details, see the System Administrator Guide at www.xerox.com/office/WC3655docs.

3. Touch the name of the document that you want to print.

4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and finishing options.

5. Press the green Start button. After the job prints, to return to the list of documents in the mailbox, touch Browse. To return to the list of folders, touch Back.

CentreWare® Internet Services to enable the Scan to

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Printing from Xerox® CentreWare® Internet Services

You can print .pdf, .ps, .pcl, .prn, and .xps files directly from Xerox® CentreWare® Internet Services without having to open another application or the print driver. You can store the files on a local computer hard drive, mass storage device, or network drive.

To print from Xerox

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer

on page 27.

2. In Xerox

3. To select the file from a local network or remote location, click Browse, select the file, then click Open.

4. For Printing, select the desired options for the job.

− Normal Print prints a job immediately.

− Secure Print prints a job after you enter your passcode at the printer control panel.

− Sample Set, or Proof Print, prints one copy of a multiple-copy print job and holds the remaining

copies at the printer.

− Save Job for Reprint saves a print job in a folder on the print server for future printing. You can

specify a job name and folder.

− Delay Print prints a job at a specified time up to 24 hours from the original job submission.

5. If Accounting is enabled, enter your User ID and account information.

6. Click Submit Job.

CentreWare® Internet Services:

CentreWare® Internet Services, click the Print tab.

Note: To ensure that the job was sent to the queue, wait for the job submission confirmation

message to appear before you close this page.

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• Selecting Copy Settings ................................................................................................................................................... 100

Copying

This chapter includes:

• Basic Copying ........................................................................................................................................................................ 98

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Copying

Basic Copying

1. To clear previous settings, press the yellow Clear All button on the control panel.

2. Load your original documents:

− Use the document glass for single pages or paper that cannot be fed using the document

feeder. Place the first page of the document face down, in the top left corner of the document glass.

− Use the document feeder for multiple or single pages. Remove any staples and paper clips from

the pages and place them face up in the document feeder.

3. Press the Services Home button, then touch Copy.

4. Use the alphanumeric keypad on the control panel to enter the number of copies. The number of copies appears in the upper right corner of the touch screen.

Note: To correct the number of copies entered using the alphanumeric keypad, press the C button,

then re-enter the number.

5. Change the copy settings as needed. For details, see Selecting Copy Settings on page 100.

6. Press the green Start button.

Notes:

• To pause or cancel a copy job, press the red Stop button on the control panel.

• To interrupt a copy job, press the Interrupt button on the control panel.

• On the touch screen, touch Resume Scanning to continue the job, or Cancel Scanning to cancel

the job completely.

Document Glass

• Lift the document feeder cover and place the first page face down in the upper left corner of the document glass.

• Align the originals to the matching paper size printed on the edge of the glass.

• The document glass accommodates original sizes up to 216 x 356 mm (8.5 x 14 in.).

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WorkCentre® 3655/3655i Multifunction Printer

User Guide

Document Glass Guidelines

The document glass accommodates original sizes up to 216 x 356 mm (8.5 x 14 in.).

To copy or scan the following types of originals, use the document glass rather than the duplex automatic document feeder.

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper such as cloth or metal

• Envelopes

• Books

Document Feeder

• Insert originals face up, with page one on top.

• The confirmation indicator illuminates when

you load the originals correctly.

• Adjust the paper guides so they fit against the originals.

• The document feeder supports paper weights of 50–125 g/m² for 1-sided pages, and 60–125 g/m² for 2-sided pages.

• The document feeder supports paper sizes from 139.7 x 139.7 mm (5.5 x 5.5 in.) through

215.9 x 355.6 mm (8.5 x 14 in.).

• The maximum document feeder capacity is approximately 60 sheets of 80 g/m² paper.

Copying

Duplex Automatic Document Feeder Guidelines

When loading originals into the duplex automatic document feeder, follow these guidelines:

• Insert originals face up with the top of the page entering the feeder first.

• Only place loose sheets of paper in the duplex automatic document feeder.

• Adjust the paper guides so that they fit against the originals.

• Only Insert paper in the duplex automatic document feeder when ink on the paper is dry.

• Do not load originals above the MAX fill line.

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Copying

• Advanced Copying ............................................................................................................................................................ 121

Selecting Copy Settings

This section includes:

• Basic Settings ....................................................................................................................................................................... 101

• Layout Settings ................................................................................................................................................................... 107

• Output Format Settings .................................................................................................................................................. 110

• ID Card Copying ................................................................................................................................................................. 118

100 Xerox User Guide

WorkCentre® 3655/3655i Multifunction Printer

Xerox WorkCentre 3655 User Guide [se]

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety

Electrical Safety

General Guidelines

Power Cord

Emergency Turn Off

Laser Safety

Operational Safety

Operational Guidelines

Ozone Release

Printer Location

Printer Supplies

Maintenance Safety

Printer Symbols

Environmental, Health, and Safety Contact Information

Features

Parts of the Printer

Front View

Rear View

Internal Parts

Control Panel

Information Pages

Printing the Configuration Report

Administrative Features

Xerox® CentreWare® Internet Services

Accessing Xerox® CentreWare® Internet Services

Finding the IP Address of the Printer

Xerox ConnectKey Apps

More Information

Installation and Setup

Installation and Setup Overview

Selecting a Location for the Printer

Connecting the Printer

Selecting a Connection Method

Physically Connecting the Printer to the Network

Finding the IP Address of the Printer

Connecting to a Computer Using USB

Connecting to a Telephone Line

Turning the Printer On and Off

Configuring Network Settings

About TCP/IP and IP Addresses

Enabling the Printer for Scanning

Modifying General Settings

Setting Energy Saver Mode

Setting the Date and Time at the Control Panel

Installing the Software

Operating System Requirements

Installing the Print Drivers for a Windows Network Printer

Installing the Print Drivers for a Windows USB Printer

Installing Print Drivers for Macintosh OS X Version 10.7 and Later

Installing Scan Drivers for Macintosh

Installing Drivers and Utilities for UNIX and Linux

Other Drivers

Installing the Printer as a Web Service on Devices

Paper and Media

Supported Paper

Recommended Media

Ordering Paper

General Paper Loading Guidelines

Paper That Can Damage Your Printer

Paper Storage Guidelines

Supported Paper Types and Weights

Supported Standard Paper Sizes

Supported Paper Types and Weights for Automatic 2-Sided Printing

Supported Standard Paper Sizes for Automatic 2-Sided Printing

Supported Custom Paper Sizes

Loading Paper

Loading Paper in the Bypass Tray

Loading Small Paper Sizes in the Bypass Tray

Configuring Trays 1–4 for the Paper Length

Loading Paper in Trays 1–4

Changing Paper Size, Type, and Color

Changing Paper Size, Type, and Color

Printing on Special Paper

Envelopes

Guidelines for Printing Envelopes

Loading Envelopes in the Bypass Tray