Xerox WorkCentre 3615 User Manual

Xerox® WorkCentre® 3615

Black and White Multifunction Printer Imprimante multifonctions noir et blanc

Xerox® WorkCentre® 3615

User Guide Guide d'utilisation

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Contents

1 Safety 11

Electrical Safety ............................................................................................................................................................. 12

General Guidelines................................................................................................................................................ 12

Power Cord .............................................................................................................................................................. 12

Emergency Turn Off ............................................................................................................................................. 13

Laser Safety............................................................................................................................................................. 13

Operational Safety ....................................................................................................................................................... 14

Operational Guidelines ....................................................................................................................................... 14

Ozone Release ........................................................................................................................................................ 14

Printer Location ..................................................................................................................................................... 14

Printer Supplies ...................................................................................................................................................... 15

Maintenance Safety .................................................................................................................................................... 16

Printer Symbols .............................................................................................................................................................. 17

Environmental, Health, and Safety Contact Information ............................................................................. 18

2 Features 19

Parts of the Printer ....................................................................................................................................................... 20

Front View ................................................................................................................................................................ 20

Rear View ................................................................................................................................................................. 21

Internal Parts .......................................................................................................................................................... 22

Control Panel .......................................................................................................................................................... 23

Energy Saver Mode ...................................................................................................................................................... 25

Exiting Energy Saver Mode ............................................................................................................................... 25

Information Pages ....................................................................................................................................................... 26

Configuration Report ........................................................................................................................................... 26

Printing a Configuration Report ......................................................................................................................

Admi

nistrative Features ............................................................................................................................................. 27

CentreWare Internet Services .......................................................................................................................... 27

Finding the IP Address of the Printer ............................................................................................................ 27

More Information ......................................................................................................................................................... 29

3 Installation and Setup 31

Installation and Setup Overview ............................................................................................................................. 32

Selecting a Location for the Printer ....................................................................................................................... 33

Connecting the Printer ................................................................................................................................................ 34

Selecting a Connection Method ...................................................................................................................... 34

Connecting to a Computer Using USB.......................................................................................................... 35

Connecting to a Wired Network ...................................................................................................................... 35

Finding the IP Address of the Printer ............................................................................................................ 35

Connecting to a Wireless Network ................................................................................................................. 36

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Contents

Connecting to a Telephone Line ..................................................................................................................... 39

Configuring Network Settings .................................................................................................................................. 40

About TCP/IP and IP Addresses ...................................................................................................................... 40

Enabling the Printer for Scanning ........................................................................................................................... 41

Installing the Software ............................................................................................................................................... 42

Operating System Requirements .................................................................................................................... 42

Installing the Print Drivers for a Windows Network Printer .................................................................. 42

Installing the Print Drivers for a Windows USB Printer ........................................................................... 43

Installing Print Drivers for Macintosh OS X Version 10.5 and Later .................................................. 44

Installing Scan Drivers for Macintosh ........................................................................................................... 45

Installing Drivers and Utilities for UNIX and Linux .................................................................................. 45

Other Drivers ........................................................................................................................................................... 46

Installing the Printer as a Web Service on Devices .......................................................................................... 47

4 Paper and Media 49

Supported Paper............................................................................................................................................................ 50

Recommended Media ......................................................................................................................................... 50

Ordering Paper ....................................................................................................................................................... 50

General Paper Loading Guidelines ................................................................................................................. 50

Paper That Can Damage Your Printer........................................................................................................... 51

Paper Storage Guidelines ................................................................................................................................... 51

Supported Paper Types and Weights ............................................................................................................ 52

Supported Standard Paper Sizes ..................................................................................................................... 52

Supported Paper Types and Weights for Automatic 2-Sided Printing ............................................. 53

Supported Standard Paper Sizes for Automatic 2-Sided Printing ...................................................... 53

Supported Custom Paper Sizes ........................................................................................................................ 53

Loading Paper ................................................................................................................................................................

Load

ing Paper in the Bypass Tray .................................................................................................................. 54

Loading Small Paper Sizes in the Bypass Tray ........................................................................................... 57

Configuring Trays 1–4 for the Paper Length .............................................................................................. 59

Loading Paper in Trays 1–4 ............................................................................................................................... 61

Configuring Tray Behavior ................................................................................................................................ 63

Loading Paper in the Bypass Tray .......................................................................................................................... 65

Printing on Special Paper ........................................................................................................................................... 68

Envelopes ................................................................................................................................................................. 68

Labels ......................................................................................................................................................................... 72

Glossy Cardstock ................................................................................................................................................... 73

5 Printing 75

Printing Overview .......................................................................................................................................................... 76

Selecting Printing Options ......................................................................................................................................... 77

Print Driver Help .................................................................................................................................................... 77

Windows Printing Options ................................................................................................................................. 77

Macintosh Printing Options .............................................................................................................................. 79

Printing Features ........................................................................................................................................................... 80

Printing on Both Sides of the Paper ............................................................................................................... 80

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Orientation .............................................................................................................................................................. 81

Selecting Paper Options for Printing .............................................................................................................. 82

Enabling Letterhead 2-Sided Mode ............................................................................................................... 82

Printing Multiple Pages to a Single Sheet .................................................................................................... 83

Printing Booklets ................................................................................................................................................... 83

Print Quality ............................................................................................................................................................ 84

Lightness .................................................................................................................................................................. 84

Printing Watermarks ............................................................................................................................................ 84

Scaling ....................................................................................................................................................................... 85

Printing Mirror Images ........................................................................................................................................ 85

Printing from a USB Flash Drive ...................................................................................................................... 85

Printing Special Job Types ................................................................................................................................. 86

Using Custom Paper Sizes ......................................................................................................................................... 88

Defining Custom Paper Sizes ............................................................................................................................ 88

Creating and Saving Custom Paper Sizes .................................................................................................... 88

Printing on Custom Paper Sizes ....................................................................................................................... 89

6 Copying 91

Making Copies ................................................................................................................................................................ 92

Document Glass Guidelines .............................................................................................................................. 93

Copying an ID Card .............................................................................................................................................. 93

Duplex Automatic Document Feeder Guidelines ...................................................................................... 94

Adjusting Copying Options ....................................................................................................................................... 95

Basic Settings ......................................................................................................................................................... 96

Image-Quality Settings ...................................................................................................................................... 97

Output Adjustments ............................................................................................................................................

7 Scanning 101

Loading Documents for Scanning ........................................................................................................................ 102

Document Glass Guidelines ............................................................................................................................ 102

Duplex Automatic Document Feeder Guidelines .................................................................................... 103

Scanning to a USB Flash Drive ............................................................................................................................... 104

Scanning to a Folder on a USB Connected Windows Computer .............................................................. 105

Scanning to a Folder on a USB Connected Macintosh Computer............................................................ 106

Scanning to a Shared Folder on a Network Computer ................................................................................. 107

Sharing a Folder on a Windows Computer................................................................................................ 107

Sharing a Folder Using Macintosh OS X Version 10.5 and Later ...................................................... 108

Adding a Folder as an Address Book Entry Using CentreWare Internet Services....................... 108

Adding a Folder as an Address Book Entry Using the Address Book Editor .................................. 109

Scanning to a Folder on a Network Computer ........................................................................................ 109

Scanning to an Email Address ................................................................................................................................ 110

Scanning to Web Services on Devices ................................................................................................................. 111

Scanning Images into an Application on a USB Connected Computer ................................................. 112

Scanning an Image into an Application .................................................................................................... 112

Scanning an Image Using Windows XP ..................................................................................................... 112

Scanning an Image Using Windows Vista or Windows 7 .................................................................... 113

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Contents

Adjusting Scanning Settings ................................................................................................................................... 114

Setting the Output Color .................................................................................................................................. 114

Setting the Scan Resolution ............................................................................................................................ 114

Selecting 2-Sided Scanning ............................................................................................................................. 115

Setting the File Format ..................................................................................................................................... 115

Making the Image Lighter or Darker ........................................................................................................... 115

Adjusting the Sharpness ................................................................................................................................... 115

Adjusting the Contrast ...................................................................................................................................... 116

Specifying the Original Size ............................................................................................................................ 116

Erasing Edges........................................................................................................................................................ 116

8 Faxing 117

Configuring the Printer for Faxing........................................................................................................................ 118

Loading Documents for Faxing ............................................................................................................................. 119

Sending a Fax from the Printer .............................................................................................................................. 120

Sending a Delayed Fax ............................................................................................................................................. 121

Sending a Cover Page with a Fax ......................................................................................................................... 122

Sending a Fax From Your Computer ................................................................................................................... 123

Sending a Fax Using Windows Applications ............................................................................................. 123

Sending a Fax Using Macintosh Applications .......................................................................................... 124

Printing a Secure Fax ................................................................................................................................................. 125

Polling a Remote Fax Machine .............................................................................................................................. 126

Manually Sending, Receiving, or Polling Using OnHook............................................................................... 127

Manually Sending, Receiving, or Polling Using OnHook ....................................................................... 127

Editing the Fax Address Book ................................................................................................................................. 128

Adding or Editing Contacts in the Fax Address Book in CentreWare Internet Services ........... 128

Adding or Editing Groups in the Fax Address Book in CentreWare Internet Services ..............

Addi

ng or Editing Contacts in the Fax Address Book at the Control Panel................................... 129

Adding or Editing Groups in the Fax Address Book at the Control Panel ...................................... 129

Using the Address Book Editor Utility ......................................................................................................... 129

128

9 Maintenance 131

Cleaning the Printer ................................................................................................................................................... 132

General Precautions ........................................................................................................................................... 132

Cleaning the Exterior ......................................................................................................................................... 133

Cleaning the Scanner ........................................................................................................................................ 133

Cleaning the Interior ......................................................................................................................................... 135

Ordering Supplies ........................................................................................................................................................ 136

Consumables ........................................................................................................................................................ 136

Routine Maintenance Items ........................................................................................................................... 136

When to Order Supplies .................................................................................................................................... 137

Viewing Printer Supply Status ........................................................................................................................ 137

Toner Cartridges .................................................................................................................................................. 138

Recycling Supplies ............................................................................................................................................... 139

Managing the Printer ................................................................................................................................................ 140

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Contents

Checking Page Counts....................................................................................................................................... 140

Adjusting Paper Type ........................................................................................................................................ 141

Adjusting the Transfer Unit ............................................................................................................................ 141

Adjusting the Fuser ............................................................................................................................................ 142

Adjusting the Density ........................................................................................................................................ 142

Printing Charts ..................................................................................................................................................... 142

Cleaning the Developer .................................................................................................................................... 143

Cleaning the Transfer Unit .............................................................................................................................. 143

Refreshing the Toner ......................................................................................................................................... 144

Initializing the NVM ........................................................................................................................................... 144

Initializing the Print Meter .............................................................................................................................. 145

Resetting the Transfer Unit ............................................................................................................................. 145

Resetting the Fuser ............................................................................................................................................. 145

Clearing Storage .................................................................................................................................................. 146

Clearing Device Memory .................................................................................................................................. 146

Adjusting the Altitude ....................................................................................................................................... 146

Decreasing Electrostatic Memory ................................................................................................................. 147

Enabling Ghost Control ..................................................................................................................................... 147

Clearing Job History ........................................................................................................................................... 147

Adjusting the Touchscreen .............................................................................................................................. 148

Moving the Printer .............................................................................................................................................. 148

10 Troubleshooting 151

General Troubleshooting ......................................................................................................................................... 152

Printer Does Not Turn On ................................................................................................................................. 152

Printer Resets or Turns Off Frequently ........................................................................................................ 153

er Does Not Print ........................................................................................................................................ 154

Printing Takes Too Long ................................................................................................................................... 155

Document Prints From Wrong Tray ............................................................................................................. 155

Automatic 2-Sided Printing Problems ......................................................................................................... 156

Printer Makes Unusual Noises ........................................................................................................................ 156

Paper Tray Does Not Close .............................................................................................................................. 156

Condensation Has Formed Inside the Printer .......................................................................................... 156

Paper Jams .................................................................................................................................................................... 157

Locating Paper Jams .......................................................................................................................................... 157

Minimizing Paper Jams ..................................................................................................................................... 158

Clearing Paper Jams .......................................................................................................................................... 159

Troubleshooting Paper Jams .......................................................................................................................... 171

Print-Quality Problems ...................................................................................................................................... 173

Copy and Scan Problems .................................................................................................................................. 178

Fax Problems ........................................................................................................................................................ 180

Getting Help .................................................................................................................................................................. 182

Control Panel Messages ................................................................................................................................... 182

Using the Integrated Troubleshooting Tools ........................................................................................... 183

Online Support Assistant .................................................................................................................................. 184

Information Pages.............................................................................................................................................. 184

More Information ............................................................................................................................................... 184

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Contents

A Specifications 185

Printer Configurations and Options ..................................................................................................................... 186

Available Configuration .................................................................................................................................... 186

Standard Features .............................................................................................................................................. 186

Options and Upgrades ...................................................................................................................................... 187

Physical Specifications .............................................................................................................................................. 188

Weights and Dimensions ................................................................................................................................. 188

Standard Configuration ................................................................................................................................... 188

Configuration Specifications with Optional 550-Sheet Feeder ......................................................... 189

Total Space Requirements ............................................................................................................................... 189

Clearance Requirements .................................................................................................................................. 190

Clearance Requirements with Optional 550-Sheet Feeder ................................................................. 190

Environmental Specifications ................................................................................................................................. 191

Temperature ......................................................................................................................................................... 191

Relative Humidity ............................................................................................................................................... 191

Elevation ................................................................................................................................................................. 191

Electrical Specifications ............................................................................................................................................ 192

Power Supply Voltage and Frequency ........................................................................................................ 192

Power Consumption ........................................................................................................................................... 192

ENERGY STAR Qualified Product ................................................................................................................... 192

Performance Specifications .................................................................................................................................... 193

Print Speed ............................................................................................................................................................ 193

Controller Specifications .......................................................................................................................................... 194

Memory................................................................................................................................................................... 194

Interfaces ...............................................................................................................................................................

194

B Regulatory Information 195

Basic Regulations ........................................................................................................................................................ 196

United States FCC Regulations ...................................................................................................................... 196

Canada .................................................................................................................................................................... 196

European Union ................................................................................................................................................... 196

European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 197

Germany ................................................................................................................................................................. 198

Turkey RoHS Regulation ................................................................................................................................... 198

Regulatory Information for 2.4 GHz Wireless Network Adapter ...................................................... 199

Copy Regulations ........................................................................................................................................................ 200

United States ........................................................................................................................................................ 200

Canada .................................................................................................................................................................... 201

Other Countries .................................................................................................................................................... 202

Fax Regulations ........................................................................................................................................................... 203

United States ........................................................................................................................................................ 203

Canada .................................................................................................................................................................... 204

European Union ................................................................................................................................................... 205

South Africa .......................................................................................................................................................... 205

New Zealand ......................................................................................................................................................... 205

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Contents

Material Safety Data Sheets .................................................................................................................................. 207

C Recycling and Disposal 209

All Countries .................................................................................................................................................................. 210

North America .............................................................................................................................................................. 211

European Union ........................................................................................................................................................... 212

Domestic/Household Environment .............................................................................................................. 212

Professional/Business Environment ............................................................................................................. 212

Collection and Disposal of Equipment and Batteries ............................................................................ 213

Battery Symbol Note ......................................................................................................................................... 213

Battery Removal .................................................................................................................................................. 213

Other Countries............................................................................................................................................................ 214

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WorkCentre® 3615 Black and White Multifunction Printer 9

Safety

This chapter includes:

• Electrical Safety ................................................................................................................................................................ 12

• Operational Safety .......................................................................................................................................................... 14

• Maintenance Safety ....................................................................................................................................................... 16

• Printer Symbols ................................................................................................................................................................. 17

• Environmental, Health, and Safety Contact Information ................................................................................ 18

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

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Safety

Electrical Safety

This section includes:

• General Guidelines ........................................................................................................................................................... 12

• Power Cord ......................................................................................................................................................................... 12

• Emergency Turn Off ........................................................................................................................................................ 13

• Laser Safety ........................................................................................................................................................................ 13

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Turn off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

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Safety

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

Electrical products can be hazardous if misused.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the printer.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, turn off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Laser Safety

This printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

WARNING: Use of controls, adjustments, or performance of procedures other than those specified in

this manual can result in hazardous radiation exposure.

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WorkCentre® 3615 Black and White Multifunction Printer 13

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

• Do not remove any paper trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, see Physical Specifications on page 188.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation on page 191.

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Safety

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print/drum cartridges, or toner containers into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

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WorkCentre® 3615 Black and White Multifunction Printer 15

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

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Printer Symbols

Symbol Description

Warning: Indicates a hazard which, if not avoided, could result in death or serious injury.

Caution: Indicates a mandatory action to take in order to avoid damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not burn the item.

Safety

Do not expose the imaging unit to light for more than 10 minutes.

Do not expose the imaging unit to direct sunlight.

Do not touch the part or area of the printer.

Warning: Wait for the printer to cool for the specified time before touching the fuser.

This item can be recycled. For details, see Recycling and Disposal on page 209.

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Safety

Environmental, Health, and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States: 1-800 828-6571

Canada: 1-800 828-6571

Europe: +44 1707 353 434

For product safety information in the United States, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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Features

This chapter includes:

• Parts of the Printer ........................................................................................................................................................... 20

• Energy Saver Mode ......................................................................................................................................................... 25

• Information Pages ........................................................................................................................................................... 26

• Administrative Features ................................................................................................................................................ 27

• More Information ............................................................................................................................................................ 29

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WorkCentre® 3615 Black and White Multifunction Printer 19

Features

Parts of the Printer

This section includes:

• Front View ........................................................................................................................................................................... 20

• Rear View ............................................................................................................................................................................ 21

• Internal Parts ..................................................................................................................................................................... 22

• Control Panel ..................................................................................................................................................................... 23

Front View

1. Tray 1

2. Bypass Tray

3. Front Door

4. USB Memory Port

5. Control Panel

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User Guide

6. Duplex Automatic Document Feeder

7. Output Tray

8. Output Tray Paper Stop i

9. Front Door Handle

10. Tray 2 (optional)

Rear View

Features

1. Phone Connector

2. Fax Line Connector

3. Wireless Network Adapter Port

4. USB Port

5. Ethernet Connector

6. Rear Door

7. Duplex Unit

8. Transfer Roller

9. Fuser

10. Control Board

11. Power Switch

12. Left Side Door

13. Power Connector

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WorkCentre® 3615 Black and White Multifunction Printer 21

User Guide

Features

Internal Parts

1. Output Tray Paper Stop

2. Front Door

3. Smart Kit Drum Cartridge

4. Toner Cartridge

5. Duplex Automatic Document Feeder

6. Document Cover

7. Document Glass

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User Guide

Features

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Provides access to Troubleshooting menus and videos.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

1. Machine Status button switches the display to the System menus.

2. Job Status displays the active jobs, Secure Print Jobs, and Secure Fax Jobs available in Job Status on the touch screen.

3. Services Home button invokes the Services home menu for access to printer features, such as copy, scan, and fax.

4. Touch Screen displays information and provides access to printer functions.

5. Alphanumeric Keypad enters alphanumeric information.

6. Clear All clears previous and changed settings for the current selection.

7. Power Saver enters and exits low-power mode.

8. Stop cancels the current job.

9. Start starts the selected copy, scan, fax, or Print From job, such as Print from USB.

10. Error Indicator

− Lights red to indicate an error condition or warning that requires your attention.

− Blinks red when an error occurs that requires technical support.

11. Data Indicator

− Blinks green when the printer is sending or receiving a fax.

− Lights green when there is at least one saved job, secure print job, or secure fax job on the

device.

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Features

12. Clear clears a number field or clears the last number of a numeric entry.

13. Redial/Pause recalls the last fax number used or inserts pauses in fax numbers.

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Features

Energy Saver Mode

You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level.

Exiting Energy Saver Mode

The printer automatically cancels Energy Saver mode when it receives data from a connected computer.

To exit Energy Saver mode manually, press the Power Saver button on the control panel.

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Features

Information Pages

Your printer has a printable set of information pages. These include configuration and font information, demonstration pages, and more.

Configuration Report

The Configuration Report lists printer information such as default settings, installed options, network settings including IP address, and font settings. Use the information on this page to help you configure network settings for your printer, and to view page counts and system settings.

Printing a Configuration Report

1. At the printer control panel, press the Machine Status button.

2. Touch Information Pages.

3. Touch Configuration, then touch Print.

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Administrative Features

CentreWare Internet Services

CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

CentreWare Internet Services requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments.

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

Accessing CentreWare Internet Services

At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Finding the IP Address of the Printer

You can view the IP address of your printer on the control panel or on the Configuration Report.

Viewing the IP Address at the Control Panel

If Display Network Settings is set to Show IPv4 Address, the address appears in the top left corner of the touch screen display.

Note: To set the IP address to appear on the touch screen, see the System Administrator guide at www.xerox.com/office/WC3615docs.

To view the IP address on the control panel when Display Network Settings is not enabled:

1. At the printer control panel, press the Machine Status button.

2. Touch About this MFP > Network.

3. Record the IP address from the TCP/IP (v4) box in the display.

4. To return to the Services Home menu, press the Services Home button.

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Features

Finding the IP Address on the Configuration Report

1. At the printer control panel, press the Machine Status button.

2. Touch Information Pages.

3. Touch Configuration, then touch Print. IPv4 and IPv6 address information is located in the Network Setup section of the Configuration

Report under TCP/IPv4 and TCP/IPv6.

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More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer www.xerox.com/office/WC3615docs

Recommended Media List United States: www.xerox.com/paper

European Union: www.xerox.com/europaper

Technical support information for your printer; including online technical support, Online Support Assistant, and driver downloads.

Information Pages Print from the control panel, or from CentreWare

CentreWare Internet Services documentation In CentreWare Internet Services, click Help.

Order supplies for your printer www.xerox.com/office/WC3615supplies

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Xerox® Direct online store www.direct.xerox.com/

www.xerox.com/office/WC3615support

Internet Services, click Status > Information Pages.

www.xerox.com/office/businessresourcecenter

Features

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Installation and Setup

This chapter includes:

• Installation and Setup Overview ................................................................................................................................ 32

• Selecting a Location for the Printer........................................................................................................................... 33

• Connecting the Printer ................................................................................................................................................... 34

• Configuring Network Settings ..................................................................................................................................... 40

• Enabling the Printer for Scanning .............................................................................................................................. 41

• Installing the Software .................................................................................................................................................. 42

• Installing the Printer as a Web Service on Devices ............................................................................................. 47

See also: Installation Guide packaged with your printer. Online Support Assistant at www.xerox.com/office/WC3615support

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Installation and Setup

Installation and Setup Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure the initial settings of the printer, then install the driver software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect over a network using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to CentreWare Internet Services.

Note: If the Software and Documentation disc is not available, you can download the latest drivers

from www.xerox.com/office/WC3615drivers.

See also:

Total Space Requirements on page 189 Clearance Requirements on page 190

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Installation and Setup

Connecting the Printer

This section includes:

• Selecting a Connection Method ................................................................................................................................. 34

• Connecting to a Computer Using USB ..................................................................................................................... 35

• Connecting to a Wired Network ................................................................................................................................. 35

• Finding the IP Address of the Printer ....................................................................................................................... 35

• Connecting to a Wireless Network ............................................................................................................................ 36

• Connecting to a Telephone Line ................................................................................................................................ 39

Selecting a Connection Method

The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you select depends on how your computer is connected to the network. A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a network connection, it is important to understand how your computer is connected to the network. For details, see About TCP/IP and IP Addresses on page 40.

Note: Hardware and cabling requirements vary for the different connection methods. Routers,

network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.

• Network: If your computer is connected to an office network or home network, use an Ethernet cable to connect the printer to the network. You cannot connect the printer directly to the computer. It must be connected through a router or hub. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. Ethernet connection is typically faster than USB and allows you direct access to the settings of the printer using CentreWare Internet Services.

• Wireless Network: If your computer includes a wireless router or wireless access point, you can connect the printer to the network with a wireless connection. A wireless network connection provides the same access and services as a wired connection provides. A wireless network connection is typically faster than USB and allows direct access to the setting of the printer using CentreWare Internet Services.

• USB: If you connect the printer to one computer and do not have a network, use a USB connection. A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In addition, a USB connection does not provide access to CentreWare Internet Services.

• Telephone: To send and receive faxes, the multifunction printer must be connected to a dedicated telephone line.

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Connecting to a Computer Using USB

To use USB, you must have Windows XP SP1 and later, Windows Server 2003 and later, or Macintosh OS X version 10.5 and later.

To connect the printer to the computer using a USB cable:

1. Ensure that the printer is turned off.

2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.

3. Attach the power cord and then plug in the printer and turn it on.

4. Connect the A end of the USB cable to the USB Port on the computer.

5. When the Windows Found New Hardware Wizard appears, cancel it.

6. You are ready to install the print drivers. For details, see Installing the Software on page 42.

Connecting to a Wired Network

1. Ensure that the printer is turned off.

2. Using an Ethernet cable, connect the printer to the network.

3. Attach the power cord to the printer, plug the cord into an electrical outlet, then turn on the printer.

4. Set or automatically discover the network IP address of the printer.

For details, see the System Administrator Guide at www.xerox.com/office/WC3615docs.

Finding the IP Address of the Printer

To install the print drivers for a network-connected printer, you need the IP address of your printer. You also need the IP address to access the settings of your printer through CentreWare Internet Services. You can view the IP address of your printer from the Configuration Report or on the printer control panel.

Note: After the printer has been on for two minutes, print the Configuration Report. The TCP/IP

address appears in the Network section of the page. If the IP address listed on the page is 0.0.0.0, the printer needs more time to acquire an IP address from the DHCP server. Wait two minutes, then print the Configuration Report again.

To print the Configuration Report:

1. At the printer control panel, press the Machine Status button.

2. Touch Information Pages.

3. Touch Configuration, then touch Print.

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Admin Settings > Network > Ethernet > TCP/IP.

3. Record the IP address from the display.

4. To return to the Services Home menu, press the Services Home button.

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Installation and Setup

Connecting to a Wireless Network

A wireless local area network (WLAN) provides the means to connect two or more devices in a LAN without a physical connection. The printer can connect to a wireless LAN that includes a wireless router or wireless access point. Before connecting the printer to a wireless network, the wireless router must be configured with a service set identifier (SSID), a passphrase, and security protocols.

Note: Wireless networking is available only on printers with the optional Wireless Network Adapter

installed.

Installing the Wireless Network Adapter

The optional wireless network adapter plugs in to the back of the control board. After the adapter is installed, and wireless networking is enabled and configured, the adapter is able to connect to a wireless network.

To install the wireless network adapter:

1. Turn off the printer.

2. Remove the packaging from the wireless network adapter.

3. To attach the wireless network adapter to the printer, follow the installation sheet provided with the wireless network adapter.

Note: Once the wireless network adapter is installed, remove it only as needed and after reading the

instructions for its removal.

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4. To enable the wireless network adapter, disconnect the Ethernet cable from the printer.

Note: Only one network connection can be active. During power on, if a network cable is detected, it

is enabled and the wireless network adapter is disabled.

5. Turn on the printer.

6. In the Admin Menu, configure the Wi-Fi settings. For details, see the System Administrator Guide at

www.xerox.com/office/WC3615docs.

Note: For details on configuring the Wi-Fi settings, refer to the System Administrator Guide.

Removing the Wireless Network Adapter

1. Turn off the printer.

2. Unscrew the thumbscrew on the back of the left door, then open the left door.

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Installation and Setup

3. Locate the plastic latch release on the wireless network adapter that protrudes through the back of the chassis.

4. To remove the wireless network adapter, reach into the chassis and push inward, then back on the latch release.

CAUTION: Do not use force to pull on the wireless network adapter. If the latch is released properly,

the adapter pulls out easily. Pulling on the adapter can damage it.

5. Close the left door, then on the back of the door, screw in the thumbscrew.

6. Connect the printer to your computer with a USB cable or through the network using an Ethernet cable.

7. Turn on the printer.

Resetting Wireless Settings

If the printer was previously installed in a wireless network environment, it could retain setup and configuration information.

To prevent the printer from attempting to connect to the previous network, reset the wireless settings. For details on resetting or connecting to a wireless network, see the System Administrator Guide at

www.xerox.com/office/WC3615docs.

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Connecting to a Telephone Line

1. Ensure that the printer is turned off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Enable and configure the Fax functions.

For details, see Configuring Fax Settings from the Control Panel.

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WorkCentre® 3615 Black and White Multifunction Printer 39

Installation and Setup

Configuring Network Settings

This section includes:

• About TCP/IP and IP Addresses ................................................................................................................................. 40

About TCP/IP and IP Addresses

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.

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Enabling the Printer for Scanning

If the printer is connected to a network, you can scan to an FTP address, an email address, or a shared folder on your computer. First you must set up scanning in CentreWare Internet Services. For details, see

CentreWare Internet Services on page 27.

If the printer is connected with a USB cable, you can scan to a folder on your computer, or scan into an application. First you must install the scan drivers and the Express Scan Manager utility.

Note: If your printer is connected using the USB cable, you cannot scan to an email address or a

network location, such as a shared folder on your computer.

For details, see the System Administrator Guide at www.xerox.com/office/WC3615docs.

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Installation and Setup

Installing the Software

This section includes:

• Operating System Requirements ............................................................................................................................... 42

• Installing the Print Drivers for a Windows Network Printer ............................................................................. 42

• Installing the Print Drivers for a Windows USB Printer ...................................................................................... 43

• Installing Print Drivers for Macintosh OS X Version 10.5 and Later ............................................................. 44

• Installing Scan Drivers for Macintosh ...................................................................................................................... 45

• Installing Drivers and Utilities for UNIX and Linux ............................................................................................. 45

• Other Drivers ...................................................................................................................................................................... 46

Before installing driver software, verify that the printer is plugged in, turned on, connected correctly, and has a valid IP address. The IP address usually appears in the upper right corner of the control panel. If you cannot find the IP address, see Finding the IP Address of Your Printer on page 27.

If the Software and Documentation disc is not available, download the latest drivers from

www.xerox.com/office/WC3615drivers.

Operating System Requirements

• Windows XP SP3, Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, and Windows Server 2012.

• Macintosh OS X version 10.5, 10.6, 10.7, and 10.8.

UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface. For details, see www.xerox.com/office/WC3615drivers.

Installing the Print Drivers for a Windows Network Printer

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

2. Click Network Installation.

3. At the bottom of the Driver Installation window, click Language.

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4. Select your language, then click OK.

5. Click Next.

6. To accept the agreement, click I accept the terms, then click Next.

7. In the Discovered Printers list, select your printer, then click Next.

Note: When installing drivers for a network printer, if you do not see your printer in the list, click the

IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of your printer, then click Search to locate your printer. If you do not know the IP address of the printer, see

Finding the IP Address of Your Printer on page 35.

8. To start the installation, click Next.

9. When the installation is complete, at the Enter Printer Settings screen, select the following as needed:

− Share this printer with other computers on the network

− Set this printer as default for printing

10. Click Next.

11. In the Software and Documentation window, for any option you do not want to install, clear the check box.

12. Click Install.

13. At the InstallShield Wizard, click Yes to restart your computer, then click Finish.

14. At the Product Registration screen, select your country from the list, then click Next. Complete the registration form, then submit it.

Installing the Print Drivers for a Windows USB Printer

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

2. At the bottom of the Driver Installation window, click Language.

3. Select your language, then click OK.

4. Select the printer model, then click Install Print and Scan Drivers.

5. To accept the agreement, click I Agree, then click Next.

6. At the Product Registration screen, from the list, select your country, then click Next.

7. Complete the registration form, then click Submit.

Notes:The following applications are installed on your computer with the print driver:

• Express Scan Manager

• Address Book Editor

See also: Online Support Assistant at: www.xerox.com/office/WC3615support

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Installation and Setup

Installing Print Drivers for Macintosh OS X Version 10.5 and Later

Install the Xerox print driver to access all features of your printer.

To install the print driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. To view the .dmg file for your printer, double-click the disc icon on your desktop.

3. Open the .dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the installer file.

5. To acknowledge the warning and introductory messages, click Continue. Click Continue again.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer in the list of discovered printers, then click Continue.

10. If your printer does not appear in the list of discovered printers: a. Click the Network Printer Icon. b. Type the IP address of your printer, then click Continue. c. Select your printer in the list of discovered printers, then click Continue.

11. To accept the print queue message, click OK.

12. To accept the installation success message, click Close.

Note: The printer is automatically added to the printer queue in Macintosh OS X version 10.4 and

later.

To verify that the print driver recognizes the installed options:

1. From the Apple menu, click System Preferences > Print and Scan.

2. Select the printer in the list, then click Options and Supplies.

3. Click Driver, then confirm that your printer is selected.

4. Confirm that all of the options installed on the printer appear correct.

5. If you change settings, click OK, close the window, then exit System Preferences.

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Installing Scan Drivers for Macintosh

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. To view the .dmg file for your printer, double-click the disc icon on your desktop.

3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the Scan Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. Click Continue again.

8. Enter your password, then click OK.

9. If prompted to close other installations, click Continue Installing.

10. To restart, click Log Out.

Installing Drivers and Utilities for UNIX and Linux

Xerox® Services for UNIX Systems is a two part installation process. It requires the installation of a

Xerox UNIX Systems code package must be installed before installing the printer support package.

1. At the printer, do the following:

Services for UNIX Systems code package and a printer support package. The Xerox® Services for

Note: You must have root or superuser privileges to perform the UNIX print driver installation on

your computer.

a. Verify that both the TCP/IP protocol and the proper connector are enabled.

b. On the printer control panel, do one of the following for the IP address:

• Allow the printer to set up a DHCP address.

• Enter the IP address manually.

c. Print the Configuration Report and keep it for reference. For details, see Configuration Report

on page 26.

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Installation and Setup

2. At your computer, do the following: a. Go to www.xerox.com/office/WC3615drivers and select your printer model. b. From the Operating System menu, select UNIX, then click Go.

c. Select the Xerox

Services for UNIX Systems package for the correct operating system. This

package is the core package and must be installed before the printer support package.

d. To begin downloading, click the Start button.

e. Repeat steps a and b, then click the printer package for use with the Xerox

Services for UNIX Systems package that you selected earlier. The second part of the driver package is ready for download.

f. To begin downloading, click the Start button. g. In the notes below the driver package that you selected, click the link for the Installation

Guide, then follow the installation instructions.

Notes:

• To load Linux print drivers, perform the preceding procedures but select Linux as the operating system. Select Xerox

Services for Linux Systems driver or the Linux CUPS Printing Package. You

can also use the CUPS driver included in the Linux package.

• Supported Linux drivers are available at www.xerox.com/office/WC3615drivers.

• For details about UNIX and Linux drivers, see the System Administrator Guide at

www.xerox.com/office/WC3615docs.

Other Drivers

The following drivers are available for download at www.xerox.com/office/WC3615drivers.

• The Xerox made by other manufacturers. It configures itself for your individual printer upon installation.

• The Xerox standard PostScript. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver saves your settings.

Global Print Driver works with any printer on your network, including those printers

Mobile Express Driver works with any printer available to your computer that supports

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Installing the Printer as a Web Service on Devices

Web Services on Devices (WSD) allow a client to discover and access a remote device and its associated services across a network. WSD supports device discovery, control, and use.

To install a WSD printer using the Add Device Wizard:

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Device Wizard, click Add a Device.

3. In the list of available devices, select the one you want to use, then click Next.

Note: If the printer you want to use does not appear in the list, click the Cancel button. Add the

WSD printer manually using the Add Printer Wizard.

4. Click Close.

To install a WSD printer using the Add Printer Wizard:

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Printer Wizard, click Add a Printer.

3. Click Add a network, wireless, or Bluetooth printer.

4. In the list of available devices, select the one you want to use, then click Next.

5. If the printer you want to use does not appear in the list, click The printer that I want is not listed.

6. Select Add a printer using a TCP/IP address or hostname, then click Next.

7. From the Device type field, select Web Services Device.

8. Enter the printer IP address in the Hostname or IP address field, then click Next.

9. Click Close.

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• Printing on Special Paper .............................................................................................................................................. 68

Paper and Media

This chapter includes:

• Supported Paper ............................................................................................................................................................... 50

• Loading Paper ................................................................................................................................................................... 54

• Loading Paper in the Bypass Tray ............................................................................................................................. 65

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Paper and Media

• Supported Custom Paper Sizes ................................................................................................................................... 53

Supported Paper

This section includes:

• Recommended Media .................................................................................................................................................... 50

• Ordering Paper .................................................................................................................................................................. 50

• General Paper Loading Guidelines ............................................................................................................................ 50

• Paper That Can Damage Your Printer ...................................................................................................................... 51

• Paper Storage Guidelines .............................................................................................................................................. 51

• Supported Paper Types and Weights ....................................................................................................................... 52

• Supported Standard Paper Sizes ................................................................................................................................ 52

• Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................................ 53

• Supported Standard Paper Sizes for Automatic 2-Sided Printing ................................................................. 53

Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

Recommended Media

A list of paper and media recommended for your printer is available at:

• www.xerox.com/paper Recommended Media List (United States)

• www.xerox.com/europaper Recommended Media List (Europe)

Ordering Paper

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC3615supplies.

General Paper Loading Guidelines

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.

• Adjust the paper guides to fit the paper size.

• Fan paper before loading it in the paper tray.

• If excessive jams occur, use paper or other approved media from a new package.

• Do not print on label media once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

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Paper That Can Damage Your Printer

Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:

• Rough or porous paper

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not

cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.

Paper Storage Guidelines

Storing your paper and other media properly contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect

moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or gain.

• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

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Paper and Media

Supported Paper Types and Weights

Trays Paper Types Weights

All Trays Plain

(60–80 g/m²) Letterhead Hole Punched Rough Surface Colored

Plain Thick

(81–105 g/m²) Letterhead Hole Punched Colored

Light Card (106–163 g/m²)

Heavy Card (164–216 g/m²)

Labels

Bypass Tray only Envelope

Supported Standard Paper Sizes

Tray European Standard Sizes North American Standard Sizes

All Trays A4 (210 x 297 mm, 8.3 x 11.7 in.)

B5 (176 x 250 mm, 6.9 x 9.8 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.)

Bypass Tray C5 envelope (162 x 229 mm,

6.4 x 9 in.) DL envelope (110 x 220 mm,

4.33

8.66 in.)

Legal (216 x 356 mm, 8.5 x 14 in.) Oficio (216 x 343 mm, 8.5 x 13.5 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.)

Monarch envelope (98 x 190 mm,

3.9 x 7.5 in.) No. 10 envelope (241 x 105 mm,

9.5 in.)

4.1

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Paper and Media

Supported Paper Types and Weights for Automatic 2-Sided Printing

Paper Types Weights

Plain

(60–80 g/m²) Letterhead Hole Punched Colored

Plain Thick

(81–105 g/m²) Letterhead Hole Punched Colored

Light Card (106–163 g/m²)

Supported Standard Paper Sizes for Automatic 2-Sided Printing

European Standard Sizes North American Standard Sizes

A4 (210 x 297 mm, 8.3 x 11.7 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.)

Legal (216 x 356 mm, 8.5 x 14 in.)

Oficio (216 x 343 mm, 8.5 x 13.5 in.)

Folio (216 x 330 mm, 8.5 x 13 in.)

Letter (216 x 279 mm, 8.5 x 11 in.)

Executive (184 x 267 mm, 7.25 x 10.5 in.)

Supported Custom Paper Sizes

Bypass Tray

• Width: 76.2–215.9 mm (3–8.5 in.)

• Length: 127–355.6 mm (5–14 in.)

Tray 1

• Width: 76.2–215.9 mm (3–8.5 in.)

• Length: 127–355.6 mm (5–14 in.)

Trays 2–4

• Width: 139.7–215.9 mm (5.5–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

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Paper and Media

Loading Paper

This section includes:

• Loading Paper in the Bypass Tray ............................................................................................................................. 54

• Loading Small Paper Sizes in the Bypass Tray ...................................................................................................... 57

• Configuring Trays 1–4 for the Paper Length ......................................................................................................... 59

• Loading Paper in Trays 1–4 .......................................................................................................................................... 61

• Configuring Tray Behavior............................................................................................................................................ 63

Loading Paper in the Bypass Tray

1. Open the bypass tray. If the bypass tray is loaded with paper already, remove any paper that is a

different size or type.

2. Move the width guides to the edges of the tray.

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3. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.

This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

4. Load the paper in the tray. Load hole punched paper with the holes to the left.

− For 1-sided printing, load letterhead or pre-printed face up with the top edge going into the printer.

Note: Letterhead Duplex Mode allows 1-sided print jobs to be loaded in the same orientation as

2-sided print jobs. For details, see Enabling Letterhead Duplex Mode on page 82.

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Paper and Media

− For 2-sided printing, load letterhead and pre-printed face down with the top edge facing you.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

5. Adjust the width guides until they touch the edges of the paper.

6. If the control panel prompts you, on the screen, verify the paper size and type.

7. To specify the settings on the printer control panel, for Use Driver Settings for Print Job, clear the check box.

a. Touch Size, then, for a standard paper size, touch an option. b. Touch Type, then, for the paper type, touch an option. c. Touch OK.

8. Verify or set the paper size and type. a. At the printer control panel, press the Machine Status button. b. Touch Tools > Tray Management > Tray Settings.

c. Touch the desired tray.

Note: When you select the bypass tray, the check box for Use Driver Settings for Print Job is set by

default. To change the setting, clear the check box.

d. Touch Size, then touch an option as needed. e. Touch Type, then touch an option as needed.

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Loading Small Paper Sizes in the Bypass Tray

To simplify loading paper in the bypass tray, remove the tray from the printer.

1. Open the bypass tray.

2. To remove the bypass tray from the printer, pull the tray straight out of the printer.

Paper and Media

3. If the bypass tray is loaded with paper already, remove any paper that is a different size or type. Then, raise the paper stop.

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Paper and Media

4. Move the width guides to the edges of the tray.

5. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

6. Load the paper in the tray.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

7. Adjust the width guides until they touch the edges of the paper.

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8. Adjust the paper stop until it touches the edges of the paper.

9. Slide the tray back into the printer.

Paper and Media

10. If the control panel prompts you, on the screen, verify the paper size and type.

11. To specify the settings on the printer control panel, for Use Driver Settings for Print Job, clear the check box.

a. Touch Size, then, for a standard paper size, touch an option. b. Touch Type, then, for the paper type, touch an option. c. Touch OK.

12. Verify or set the paper size and type. a. At the printer control panel, press the Machine Status button. b. Touch Tools > Tray Management > Tray Settings. c. Touch the desired tray.

Note: When you select the bypass tray, the check box for Use Driver Settings for Print Job is set by

default. To change the setting, clear the check box.

d. Touch Size, then touch an option as needed. e. Touch Type, then touch an option as needed.

For instructions on setting tray prompts, see Configuring Tray Behavior.

Configuring Trays 1–4 for the Paper Length

You can adjust the lengths of trays 1 and 2 to accommodate A4/Letter and Legal paper sizes. In the Legal length settings, the trays protrude from the front of the printer.

To change the 550-Sheet Feeders in trays 1–4 to match the paper length:

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Paper and Media

1. Remove all paper from the tray.

2. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then pull it out.

3. To extend the tray, with one hand, hold the back of the tray. With the other hand, at the front of the tray, press the release latch and pull the ends outward until they latch.

4. To protect the paper, place the paper cover over the extended section of the paper tray.

5. To compress the tray for shorter paper, with one hand, hold the back of the tray. With the other hand, at the front of the tray, press the release latch, then push the ends inward until they latch.

6. Load paper into the tray, then insert it back into the printer. For details, see Loading Paper in Trays

1–4 on page 61.

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Loading Paper in Trays 1–4

1. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then pull it out.

2. At the back of the paper tray, press the paper lift tray down until it locks.

3. Adjust the paper length and width guides as illustrated.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.

5. Load paper into the tray with the print side face up.

− Load hole punched paper with the holes to the left.

− For 1-sided printing, load letterhead face up with the top of the paper toward the back of the

tray.

− For 2-sided printing, load letterhead and pre-printed face down with the top edge facing you.

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Paper and Media

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

6. Adjust the length and width guides to fit the paper.

7. Slide the tray back into the printer.

8. Push the tray in all the way.

Notes:

• If the tray does not go in all the way, ensure that the paper lift plate at the back of the tray is

locked down.

• If the tray is extended for legal size paper, the tray protrudes when it is inserted into the

printer.

9. If the control panel prompts you, on the screen, verify the paper size and type.

10. To specify the settings on the printer control panel, for Use Driver Settings for Print Job, clear the check box.

a. Touch Size, then, for a standard paper size, touch an option. b. Touch Type, then, for the paper type, touch an option. c. Touch OK.

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Paper and Media

11. Verify or set the paper size and type. a. At the printer control panel, press the Machine Status button. b. Touch Tools > Tray Management > Tray Settings. c. Touch the desired tray.

Note: When you select the bypass tray, the check box for Use Driver Settings for Print Job is set by

default. To change the setting, clear the check box.

d. Touch Size, then touch an option as needed. e. Touch Type, then touch an option as needed.

Configuring Tray Behavior

When an individual tray is set to Display Tray Prompt mode, the control panel prompts you to verify or set the paper size and type.

The Tray Priority feature determines the order in which the printer selects the tray for a print job when you have not specified one. Tray Priority also determines how the printer selects another tray when a paper tray runs out in the middle of a job. Priority 1 indicates that the tray is set to the highest priority.

Tray Mode allows you to have the control panel or the print driver specify the bypass tray mode.

To set the Display Tray Prompt mode:

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Tray Management > Tray Settings.

3. Touch the desired tray.

4. Select the Display Tray Prompt check box.

5. Touch OK.

To set the priority for a tray:

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Tray Management > Tray Priority.

3. To specify the first priority, touch 1-First.

4. On the 1-First screen, touch the desired tray, then touch OK.

5. To establish priority for any remaining trays, repeat the steps.

Note: As each priority is assigned to a tray, the menu advances to the next priority automatically.

When there are no trays left to prioritize, the menu returns to Tray Priority.

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Paper and Media

To set the Tray Mode:

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Tray Management > Tray Settings.

3. Touch Bypass Tray.

− To specify the settings in the print driver, for Use Driver Settings for Print Job, select the check

box.

− To specify the settings on the printer control panel, for Use Driver Settings for Print Job, clear

the check box.

4. Touch OK.

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Paper and Media

Loading Paper in the Bypass Tray

1. Open the bypass tray. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.

2. Move the width guides to the edges of the tray.

3. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

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Paper and Media

4. Load the paper in the tray. Load hole punched paper with the holes to the left.

− For 1-sided printing, load letterhead or pre-printed face up with the top edge going into the

printer.

Note: Letterhead Duplex Mode allows 1-sided print jobs to be loaded in the same orientation as

2-sided print jobs. For details, see Enabling Letterhead Duplex Mode on page 82.

− For 2-sided printing, load letterhead and pre-printed face down with the top edge facing you.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

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5. Adjust the width guides until they touch the edges of the paper.

6. If the control panel prompts you, on the screen, verify the paper size and type.

7. To specify the settings on the printer control panel, for Use Driver Settings for Print Job, clear the check box.

a. Touch Size, then, for a standard paper size, touch an option. b. Touch Type, then, for the paper type, touch an option. c. Touch OK.

8. Verify or set the paper size and type. a. At the printer control panel, press the Machine Status button. b. Touch Tools > Tray Management > Tray Settings. c. Touch the desired tray.

Note: When you select the bypass tray, the check box for Use Driver Settings for Print Job is set by

default. To change the setting, clear the check box.

d. Touch Size, then touch an option as needed. e. Touch Type, then touch an option as needed.

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Paper and Media

Printing on Special Paper

This section includes:

• Envelopes ............................................................................................................................................................................ 68

• Labels .................................................................................................................................................................................... 72

• Glossy Cardstock .............................................................................................................................................................. 73

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC3615supplies.

See also:

www.xerox.com/paper Recommended Media List (United States) www.xerox.com/europaper Recommended Media List (Europe)

Envelopes

You can print envelopes from the bypass tray only.

Guidelines for Printing Envelopes

• Print quality depends on the quality and construction of the envelopes. Try another envelope brand if you do not get desired results.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect

print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat activated glue.

• Do not use envelopes with press and seal flaps.

• Use only paper envelopes.

• Do not use envelopes with windows or metal clasps.

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Loading Envelopes in the Bypass Tray

1. Open the bypass tray.

2. Move the width guides to the edges of the tray.

Paper and Media

Note: If you do not load envelopes in the bypass tray right after they have been removed from the

packaging, they can bulge. Flatten them to avoid jams.

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Paper and Media

3. To load envelopes, select an option:

− For Number 10 envelopes, load the envelopes with the short edge going into the printer, flaps

down, and flaps to the right.

− For C5 envelopes, do one of the following.

• Insert envelopes with the print side up, flaps open and down, and the bottom of the

envelope going into the printer.

• Insert envelopes with the print side up, flaps closed and down, and flaps going into the printer.

− For Monarch or DL envelopes do one of the following.

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Note: Remove the Multipurpose Tray when loading Monarch or DL envelopes. For details, see Loading Small Paper Sizes in the Bypass Tray on page 57.

• Insert envelopes with the short edge going into the printer, flaps down, and flaps to the right.

• Insert envelopes with the print side up, flaps open and down, and the bottom of the envelope going into the printer.

Paper and Media

• Insert envelopes with the print side up, flaps closed and down, and flaps going into the printer.

Note: To have envelopes print correctly, when you load envelopes with the flaps open, in the print

driver, select Portrait, Landscape, or Rotated Landscape, as needed. To flip the image, in the print driver, use Rotate Image 180 Degrees, as needed.

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Paper and Media

4. At the printer control panel, press the Machine Status button.

5. Touch Tools > Tray Management > Tray Settings.

6. Touch Bypass Tray.

7. For Use Driver Settings for Print Job, clear the check box.

8. Touch Size, then select an option.

9. Touch Type, then touch Envelope.

10. Touch OK.

Labels

You can print labels from any tray.

Guidelines for Printing Labels

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full sheet labels only.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original

packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions can cause print-quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• In the print driver software, select Label as the paper type.

• Remove all other paper from the tray before loading labels.

CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing

sheet. It could damage the printer.

Loading Labels in the Bypass Tray

1. Remove all paper from the tray.

2. Load labels face up with the top of the page going into the printer.

3. Adjust the width guides until they touch the edges of the paper.

4. On the control panel, change the type to Label.

5. On the control panel, select the size.

6. Touch OK.

7. In the Printing Preferences of the print driver, on the Paper/Output tab, change the Paper Type setting.

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Glossy Cardstock

You can print Lightweight Glossy Cardstock and Heavyweight Glossy Cardstock up to 216 g/m² from any tray.

Guidelines for Printing on Glossy Cardstock

• Do not open sealed packages of glossy cardstock until you are ready to load them into the printer.

• Leave glossy cardstock in the original wrapper, and leave the packages in the shipping carton until

ready to use.

• Remove all other paper from the tray before loading glossy cardstock.

• Load only the amount of glossy cardstock you are planning to use. Do not leave glossy cardstock in

the tray when you are finished printing. Replace unused cardstock in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock to curl and jam in the printer.

• In the print driver software, select the desired glossy cardstock type or select the tray loaded with the desired paper.

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• Using Custom Paper Sizes............................................................................................................................................. 88

Printing

This chapter includes:

• Printing Overview ............................................................................................................................................................. 76

• Selecting Printing Options ............................................................................................................................................ 77

• Printing Features .............................................................................................................................................................. 80

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Printing

Printing Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected. Ensure that you have the correct print driver software installed on your computer. For details, see Installing the

Software on page 42.

1. Select the appropriate paper.

2. Load paper in the appropriate tray.

3. At the printer control panel, specify the size and type.

4. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

5. Select your printer from the list.

6. To access the print driver settings for Windows, select Properties or Preferences. For Macintosh select Xerox

Note: The title of the button varies depending on your application.

Features.

7. Modify the print driver settings as needed, then click OK.

8. Click Print to send the job to the printer.

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Selecting Printing Options

This section includes:

• Print Driver Help................................................................................................................................................................ 77

• Windows Printing Options ............................................................................................................................................ 77

• Macintosh Printing Options ......................................................................................................................................... 79

Printing options, also called print driver software options, are specified as Printing Preferences in Windows, and Xerox

Features in Macintosh. Printing options include settings for 2-sided printing, page layout, and print quality. Printing options that are set from Printing Preferences become the default setting. Printing options that are set from within the software application are temporary. The application and the computer do not save the settings after the application is closed.

Print Driver Help

Xerox® print driver software Help information is available from the Printing Preferences window. Click the Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.

Information about Printing Preferences appears in the Help window. From there, you can select by topic or use the search field to enter the topic or function for which you need information.

Windows Printing Options

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

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Printing

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

To select default printing options:

1. Navigate to the list of printers on your computer:

− For Windows XP SP2 and later, click Start > Settings > Printers and Faxes.

− For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.

− For Windows Server 2003 and later, click Start > Settings > Printers.

− For Windows 7, click Start > Devices and Printers.

− For Windows 8, click Control Panel > Devices and Printers.

Note: If the Control Panel icon does not display on the desktop, right-click on the desktop, then,

select Personalize > Control Panel Home > Devices and Printers.

2. In the list, right-click the icon for your printer and click Printing Preferences.

3. In the Printing Preferences window, click a tab, select the options, then click OK to save.

Note: For more information about Windows print driver options, click the Help button (?) in the

Printing Preferences window.

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, change the Printing Preferences from the application before sending the job to the printer. For example, if you want to use the Enhanced print-quality mode when printing a particular document, select Enhanced in Printing Preferences before printing the job.

1. With the document open in your software application, access the print settings. For most software

applications, click File > Print or press CTRL+P for Windows.

2. Select your printer and click the Properties or Preferences button to open the Printing Preferences

window. The title of the button can vary depending on your application.

3. Click a tab in the Printing Preferences window, then make selections.

4. Click OK to save and close the Printing Preferences window.

5. Click Print to send the job to the printer.

Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. To open the Printing Preferences window, select your printer, then click Properties or Preferences.

3. In the Printing Properties window, click the tabs, then select the desired settings

4. At the bottom of the Printing Properties window, click Saved Settings, then click Save As.

5. To save the set of options in the Saved Settings list, type a name for the set of printing options, then

click OK.

6. To print using these options, select the name from the list.

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Macintosh Printing Options

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. With the document open in your application, click File > Print.

2. Select your printer from the list.

3. Select Xerox

4. Select the desired printing options from the drop-down lists.

5. Click Print to send the job to the printer.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select your printer from the Printers list.

3. Select the desired printing options from the drop-down lists in the Print dialog box.

4. Click Presets > Save As.

5. Type a name for the printing options, then click OK to save the set of options in the Presets list.

6. To print using these options, select the name from the Presets list.

Features from the Copies & Pages menu.

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Printing Features

This section includes:

• Printing on Both Sides of the Paper .......................................................................................................................... 80

• Orientation ......................................................................................................................................................................... 81

• Selecting Paper Options for Printing ......................................................................................................................... 82

• Enabling Letterhead 2-Sided Mode .......................................................................................................................... 82

• Printing Multiple Pages to a Single Sheet ............................................................................................................... 83

• Printing Booklets .............................................................................................................................................................. 83

• Print Quality ....................................................................................................................................................................... 84

• Lightness ............................................................................................................................................................................. 84

• Printing Watermarks ....................................................................................................................................................... 84

• Scaling .................................................................................................................................................................................. 85

• Printing Mirror Images ................................................................................................................................................... 85

• Printing from a USB Flash Drive ................................................................................................................................. 85

• Printing Special Job Types ............................................................................................................................................ 86

Printing on Both Sides of the Paper

Printing a 2-Sided Document

If your printer supports Automatic 2-Sided Printing, the options are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document.

Note: Ensure that the paper size and weight are supported. For details, see Supported Paper Sizes and Weights for Automatic 2-Sided Printing on page 53.

Setting Up 1-Sided Printing

To set 1-sided printing as the default setting:

1. Navigate to the list of printers on your computer.

2. From the Printers and Faxes window, select a printer, right-click the printer, then select Printing

preferences.

3. On the Printing Options tab, click the arrow to the right of the 2-Sided Printing, then select 1-Sided

Print.

4. To close the Printing Preferences dialog box, click OK.

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2-Sided Page Layout Options

You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings override the application page orientation settings.

To make a 2-sided printing selection, on the Page Layout tab, in the bottom left corner of the preview pane, use the arrow button. Page Layout is located on the Document Options tab.

• 1-Sided Print prints on one side of the media. Use this option when printing on transparencies,

envelopes, labels, or other media that cannot be printed on both sides.

• 2-Sided Print prints the job on both sides of the paper to allow binding on the long edge of the

paper. The following illustrations show the result for documents with portrait and landscape orientations, respectively:

• 2-Sided Print, Flip on Short Edge prints on both sides of the paper. The images print to allow

binding on the short edge of the paper. The following illustrations show the result for documents with portrait and landscape orientations, respectively:

Note: 2-Sided Printing is part of the Earth Smart settings.

To change your default print driver settings, see Setting Default Printing Options for Windows.

Orientation

To select the default orientation:

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1. In the print driver, on the Document Options tab, click the Orientation tab.

2. Select an option:

− Portrait orients the paper so that the text and images print across the short dimension of the

paper.

− Landscape orients the paper so that the text and images print across the long dimension of

the paper.

− Rotated Landscape orients the paper so that the content is rotated 180 degrees and with the

long bottom side up.

3. Click OK.

Selecting Paper Options for Printing

There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size and paper type that you specify. You can also select a specific tray loaded with the desired paper.

Enabling Letterhead 2-Sided Mode

Letterhead Duplex Mode allows you to load 1-sided print jobs in the same orientation as 2-sided print jobs. Enabling this feature allows you to print 1-sided or 2-sided print jobs from the same tray without switching paper orientation.

To enable Letterhead Duplex Mode:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then

press Enter or Return.

2. In CentreWare Internet Services, click Properties.

3. To expand the menu, in the Properties pane, next to the General Setup folder, click the plus symbol

(+).

4. From the General Setup menu, click System Settings.

5. Under Output Settings, next to Letterhead Duplex Mode, click Enable.

6. Click Save Changes.

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Printing Multiple Pages to a Single Sheet

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab. Page Layout is on the Document Options tab.

Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter specifies the horizontal distance in points between the page images. A point is 0.35 mm

(1/72 in.).

• Creep specifies how much the page images are shifted outward, in tenths of a point. Shifting

compensates for the thickness of the folded paper, which would cause the page images to shift slightly outward when folded. You can select a value from zero to 1 point.

Gutter Creep

Error!Error!

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Print Quality

Print quality modes:

• Standard print-quality mode: 600 x 600 dpi

• Enhanced print-quality mode: 1200 x 1200 dpi

Lightness

Lightness allows you to adjust the overall lightness or darkness of the text and images in your printed job.

1. To adjust the lightness, on the Image Options tab, move the slider to the right to lighten or to the

left to darken your print job.

2. Click OK or Apply.

Printing Watermarks

A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution.

To print a watermark:

1. In the print driver, click the Document Options tab.

2. Click the Watermarks tab.

3. From the Watermark menu, select the watermark. You can choose from preset watermarks, or

create a customized watermark. You can also manage watermarks from this menu.

4. Under Text, select an option:

− Text: Enter the text in the field, then specify the font.

− Time Stamp: Specify the date and time options, then specify the font.

− Picture: To locate the picture, click the Browse icon.

5. Specify the scaling angle and position of the watermark.

• Select the scaling option that specifies the size of the picture in relation to the original image.. Use the arrows to scale the image in increments of 1%.

• To define the angle of the image on the page, specify the position option or to rotate the image left or right by increments of 1, use the arrows.

• To define the location of the image on the page, specify the position option, or to move the image in each direction in increments of 1, use the arrows.

6. Under Layering, select how to print the watermark.

− Print in Background prints the watermark behind the text and graphics in the document.

− Blend combines the watermark with the text and graphics in the document. A blended

watermark is translucent, so you can see both the watermark and the document content.

− Print in Foreground prints the watermark over the text and graphics in the document.

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7. Click Pages, then select the pages to print the watermark:

− Print on All Pages prints the watermark on all pages of your document.

− Print on Page 1 Only prints the watermark only on the first page of the document.

8. If you select a picture as a watermark, specify the lightness settings for the image.

9. Click OK.

Scaling

Scaling reduces or enlarges the original document to match the selected output paper size. In Windows, the Scale Options are located in the print driver on the Printing Options tab in the Paper field.

To access Scaling Options, to the right of the Paper field, click the arrow, then select Other Size > Advanced Paper Size.

• Automatically Scale scales the document to fit the selected Output Paper Size. The scaling amount

appears in the percentage box below the sample image.

• No Scaling does not change the size of the page image printed on the output paper, and 100%

appears in the percentage box. If the original size is larger than the output size, the page image is cropped. If the original size is smaller than the output size, extra space appears around the page image.

• Manually Scale scales the document by the amount entered in the percentage box below the

preview image.

Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed.

Printing from a USB Flash Drive

You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.

To print from a USB Flash drive:

1. Insert the USB Flash Drive into the USB memory port on the printer.

2. At the USB Drive Detected screen, select Print from USB.

3. Browse to a file, then touch the file name or icon.

4. Touch OK.

5. For Paper Supply, 2-Sided Printing, Sides Per Page, and PDF Password, select an option. If you select

PDF Password, enter the PDF password, then touch OK.

6. To enter the number of copies to print, use the keypad.

7. Press the green Start button.

8. To print another file from the USB Flash drive, select a file and repeat the steps.

9. When finished, remove the USB Flash drive.

To print from a USB Flash drive that is inserted in the printer:

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1. If the USB Flash drive is already inserted into the USB memory port, touch Print From > USB Memory.

2. Browse to a file, then touch the file name or icon.

3. Touch OK.

4. For Paper Supply, 2-Sided Printing, Sides Per Page, and PDF Password, select an option.

5. To enter the number of copies to print, use the keypad.

6. Press the green Start button.

Printing Special Job Types

Special job types allow you to send a print job from your computer, then print it from the printer control panel. Select special job types in the print driver, Printing Options tab, under Job Type.

Note: Special job types stored on the RAM disk on the printer are removed when the printer powers

off. To store the special job types permanently, install the Device Memory option on the printer.

Saved Job

Saved jobs are documents sent to the printer and stored there for future use. Saved jobs appear in the Print From menu in Services Home.

Note: If you select a picture as a watermark, specify the lightness settings for the image.

To print a saved job:

1. If the control panel is dark, press the Power Saver button.

2. Touch the Print From service, then touch Saved Jobs.

3. Touch the user name or name of the folder that contains the saved job.

4. Touch the name of the saved job, touch Quantity, select the number of copies to print, then touch OK.

5. Touch Print.

6. To delete the document after printing, select Delete after printing.

7. Touch OK.

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Secure Print

Secure Print allows you to associate a 1–12 digit passcode number with a print job when sending it to the printer. The job is held at the printer until the same passcode is entered at the control panel.

To release a Secure Print job for printing:

1. If the control panel is dark, press the Power Saver button.

2. At the printer control panel, press the Job Status button.

3. Touch Secure Jobs, then touch the user name or folder name for the secure job.

4. Enter the passcode number that you assigned to the print job using the keypad.

5. Touch OK.

6. Touch the name of the desired print job.

7. Touch Quantity, enter the number of copies to print, then touch OK.

8. Touch Print and Delete.

9. Touch OK.

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Using Custom Paper Sizes

This section includes:

• Defining Custom Paper Sizes ....................................................................................................................................... 88

• Creating and Saving Custom Paper Sizes ............................................................................................................... 88

• Printing on Custom Paper Sizes .................................................................................................................................. 89

The Xerox that are within the minimum and maximum size range supported by the printer. For details, see

Supported Standard Paper Sizes on page 52 and Supported Custom Paper Sizes on page 53.

Defining Custom Paper Sizes

WorkCentre® 3615 Black and White Multifunction Printer prints on custom paper sizes

To print custom paper sizes, define the custom width and length of the paper in the print driver software and on the printer control panel. When setting the paper size, ensure that you specify the same size as the paper in the tray. Setting the wrong size can cause a printer error. Print driver settings override control panel settings when you print using the print driver software on your computer.

Creating and Saving Custom Paper Sizes

You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print driver and are available for you to select in all your applications.

For detail on supported paper sizes for each tray, see Supported Custom Paper Sizes on page 53.

To create and save custom sizes for Windows:

1. Click the Printing Options tab of the print driver.

2. Click the arrow next to the Paper field, then select Other Size > Output Paper Size > New.

3. In the New Custom Paper Size window, enter the height and width of the new size.

4. At the bottom of the New Custom Paper Size window, click Units

5. Click Inches or Millimeters.

6. To save, in the Name field, type a title for the new size, then click OK.

7. Click OK.

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To create and save custom sizes for Macintosh:

1. In the application, click File > Page Setup.

2. Click Paper Sizes, then select Manage Paper Sizes.

3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).

4. Double-click Untitled at the top of the window and type a name for the new custom size.

5. Enter the height and width of the new custom size.

6. Click the arrow to the right of the Non-Printable Area field and select the printer from the list. Or set the top, bottom, right, and left margins for User Defined margins.

7. To save the settings, click OK.

Printing on Custom Paper Sizes

Note: Before printing on a custom paper size, use the Custom Paper Sizes feature in printer

properties to define the custom size. For details, see Defining Custom Paper Sizes on page 88.

Printing on Custom Paper Size Using Windows

1. Load the custom-size paper in the tray. For details, see Loading Paper on page 54.

2. In the application, click File > Print and select your printer.

3. In the Print dialog box, click Properties.

4. On the Printing Options tab, to select the desired custom size, use the Paper drop-down list.

Note: If you are printing on custom size paper, define the custom size in the printer properties

before printing.

5. From the Other Type drop-down list, select the paper type.

6. Select any other desired options, then click OK.

7. In the Print dialog box, click OK to start printing.

Printing on Custom Paper Size Using Macintosh

1. Load the custom-size paper. For details, see Loading Paper on page 54.

2. In the application, click Page Setup.

3. From the Paper Size drop-down list, select the custom paper size.

4. Click OK.

5. In the application, click Print.

6. Click OK.

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Copying

This chapter includes:

• Making Copies ................................................................................................................................................................... 92

• Adjusting Copying Options .......................................................................................................................................... 95

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Making Copies

1. To clear previous control panel copy settings, press the Clear All button.

2. Load your original documents.

− Use the document glass for single pages or paper that cannot be fed using the duplex

automatic document feeder. Lift the duplex automatic document feeder, then place the original face down in the upper left corner of the document glass.

− Use the duplex automatic document feeder for multiple or single pages. Remove any staples

and paper clips from the pages, then place the pages face up in the duplex automatic document feeder. Insert originals face up with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals.

3. At the control panel, touch Copy.

4. Using the control panel keypad, enter the desired number of copies. The number of copies appears on the upper right corner of the display. To reset the number of copies to 1, press the Clear button.

5. Touch the copying option that you want to change. For details, see Adjusting Copying Options on page 95.

6. Press the Start button. The selected quantity of copies prints.

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Document Glass Guidelines

The document glass accommodates original sizes up to 216 x 356 mm (8.5 x 14 in.).

To copy or scan the following types of originals, use the document glass rather than the duplex automatic document feeder.

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper such as cloth or metal

• Envelopes

• Books

Copying an ID Card

You can copy both sides of an ID card or small document onto one side of paper. Each side is copied using the same location on the document glass. The printer stores both sides and prints them side by side on the paper.

To copy an ID card:

1. At the printer control panel, press the Services Home button.

2. Touch ID Card Copy.

3. For side 1, under the ID Card Copy tab, verify the paper supply, lightness/darkness, sharpness, and auto suppression background settings. Change the settings as needed.

4. Lift the document cover.

5. Place the ID card, or a document smaller than half the selected paper supply size, about 6 mm (.25 in.) from the upper left corner of the document glass.

6. Press the green Start button.

7. Lift the document cover.

8. For side 2, turn the document over and position it about 6 mm (.25 in.) from the upper left corner of the document glass.

9. Touch Scan Side 2.

10. To exit, press the Services Home button.

11. Remove the ID card from the scanner.

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Duplex Automatic Document Feeder Guidelines

The duplex automatic document feeder accommodates the following originals:

• Width: 139.7–215.9 mm (5.5–8.5 in.)

• Length: 139.7–355.6 mm (5.5–14 in.)

• Weight:

− 1-sided documents: 50–125 g/m²

− 2-sided documents: 60–125 g/m²

Follow these guidelines when loading originals into the duplex automatic document feeder:

• Load originals face up so that the top of the document enters the feeder first.

• Place only loose sheets of paper in the duplex automatic document feeder.

• Adjust the paper guides so that they fit against the originals.

• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

• Do not load originals above the MAX fill line.

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Adjusting Copying Options

This section includes:

• Basic Settings .................................................................................................................................................................... 96

• Image-Quality Settings.................................................................................................................................................. 97

• Output Adjustments ....................................................................................................................................................... 98

You can adjust numerous options for your copy jobs, specify characteristics of the original documents, and customize the output. For details, see Basic Copying.

You can also modify the default settings for many options. For details, see Selecting Default Copy Settings.

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Basic Settings

This section includes:

• Selecting a Paper Tray ................................................................................................................................................... 96

• Making the Image Lighter or Darker ........................................................................................................................ 96

• Setting 2-Sided Copying ................................................................................................................................................ 96

Selecting a Paper Tray

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Under the Copy tab, touch Paper Supply.

4. Touch a paper tray.

5. Touch OK.

Making the Image Lighter or Darker

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Under the Copy tab, touch Lighten/Darken.

4. To lighten or darken the image, touch the buttons to move the slider.

5. Touch OK.

Setting 2-Sided Copying

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Under the Copy tab, touch 2-Sided Copying.

4. Touch one of the following:

− 1 - 1 Sided

− 1 - 2 Sided

− 2 - 1 Sided

− 2 - 2 Sided

5. Touch OK.

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Image-Quality Settings

This section includes:

• Specifying the Original Document Type ................................................................................................................. 97

• Adjusting the Sharpness ................................................................................................................................................ 97

• Auto Background Suppression .................................................................................................................................... 97

Specifying the Original Document Type

To specify the type of the original document:

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Quality tab.

4. Touch Original Type.

5. Touch one of the following:

− Photo & Text for both photographs and text, such as magazines or newspapers. This is the

default setting.

− Text for black and white or colored text.

− Photo for photographs.

6. Touch OK.

Adjusting the Sharpness

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Quality tab.

4. Touch Sharpness, then select an option.

5. Touch OK.

Auto Background Suppression

When copying originals printed on thin paper, text or images printed on one side of the paper can be seen on the other side. Use the Auto Background Suppression setting to reduce the sensitivity of the printer to variations in light background colors.

To adjust Auto Background Suppression:

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Quality tab.

4. Touch Auto Background Suppression, then select an option.

5. Touch OK.

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Output Adjustments

Collating Copies

You can automatically collate multi-page copy jobs. For example, when making three 1-sided copies of a six-page document, the copies are printed in this order:

1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6

Uncollated copies print in the following order:

1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6

To select a collating option:

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Output tab.

4. Touch Collation.

5. Touch one of the following:

− Auto turns on collation only for originals placed in the duplex automatic document feeder.

Originals placed on the document glass are not collated. This is the default setting.

− Collated turns on collation for all copies made, regardless of where the originals are placed.

− Uncollated turns off collation.

6. Touch OK.

Reducing or Enlarging the Image

You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.

To reduce or enlarge the copied image:

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Output tab.

4. Touch Reduce/Enlarge.

5. Touch one of the following:

− To select a preset image size, touch a button.

− To set the copy size in increments of 1%, touch the + or - buttons or use the keypad to set the

percentage. The default setting is 100%.

6. Touch OK.

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Printing Multiple Pages per Side

To print multiple pages per side:

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Output tab.

4. Touch Pages Per Side.

5. Touch one of the following:

− Off copies one original image onto one side of a page. This is the default setting.

− Auto copies two original pages, reduces the images, and prints them onto one side of a page.

− Manual reduces the two original images as specified in Reduce/Enlarge, and prints them onto

one side of a page.

6. Touch OK.

Adjusting the Edge Erase

Copying

1. At the printer control panel, press the Services Home button.

2. Touch Copy.

3. Touch the Output tab.

4. Touch Edge Erase.

5. Select the desired edge, then to adjust, touch the (+) or (-) button.

6. Touch OK.

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Xerox WorkCentre 3615 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual