Xerox VERSALINK B600V_DN User Manual

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Version 1.4

October 2019 702P06233

Xerox

VersaLink

Series Multifunction and Single Function Printers System Administrator Guide

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Table of Contents

1 Introduction.............................................................................................................................11

Overview..... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 12

Configuring the Printer..... ................... ..... ................... ..... ................... ..... ..... .............. ..... ..... . 13

More Information . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 14

2 Initial Setup .............................................................................................................................15

Physically Connecting the Printer .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... 16

Using the Installation Wizard.... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 17

Configuration Report ............... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ....... 18

Printing the Configuration Report.. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 18

Downloading the Configuration Report from the Embedded Web Server . .............. ..... ..... . 18

Remote Control Panel . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 19

Accessing Administration and Configuration Settings...... ..... ..... ..... .............. ..... ..... ..... ........... 20

Accessing the Control Panel as a System Administrator ..... .............. ..... ..... ..... ......... ..... .... 20

Accessing the Embedded Web Server as a System Administrator ....... ..... ..... .............. ..... .. 20

Changing the System Administrator Password .. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 21

Initial Setup at the Control Panel ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 22

Setting the Measurement Units ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... 22

Setting the Date and Time..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ... 22

Setting the Sounds at the Control Panel ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 22

Installing a Software Feature at the Control Panel .. .............. ..... ..... ..... ......... ..... ..... ..... .... 23

Initial Setup in the Embedded Web Server .................. ..... ................... ..... ..... .............. ..... ..... . 24

Assigning a Name and Location to the Printer.. .............. ..... ..... .............. ..... ..... ..... ........... 24

Displaying the IPv4 Address on the Home Screen........ ..... ..... .............. ..... ..... ..... ......... ..... 24

Restricting Access to the Printer .... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 24

Selecting Apps to Appear on the Control Panel...... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 26

Setting the Date and Time..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ... 26

Setting the Sounds Using the Embedded Web Server . .............. ..... ..... ..... ......... ..... ..... ..... . 27

Supplies Plan Activation Code.... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 27

Configuring Ethernet Options. .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 28

Configuring USB Settings... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 28

Connecting the Printer to Wireless Networks .... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 29

Connecting to a Wireless Network from the Control Panel ....... ..... ..... ..... .............. ..... ..... .. 29

Connecting to a Wireless Network Using the Embedded Web Server . .............. ..... ..... ....... 30

Setting Up the Printer for Wireless LAN WPA Enterprise Encryption . ..... ..... ..... ......... ..... .... 32

Connecting to Wi-Fi Direct . ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 32

Disabling Wireless Networking from the Control Panel .. ..... ......... ..... ..... ..... .............. ..... ... 33

Assigning a Network Address .... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 33

3 Network Connectivity.............................................................................................................35

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Connecting to a Wireless Network. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 36

Configuring Wi-Fi from the Embedded Web Server ................. ..... ..... .............. ..... ..... ..... ... 36

Connecting to a Wi-Fi Network at the Control Panel ..... ..... .............. ..... ..... .............. ..... .... 37

Configuring the Primary Network at the Control Panel..... ..... ..... ......... ..... ..... ..... .............. . 38

Configuring the Primary Network From the Embedded Web Server... ......... ..... ..... ..... ........ 39

Configuring Wi-Fi Using a Direct Connection to the Printer.......... ..... ..... ................... ..... ... 39

Disabling Wireless Networking . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 40

Wi-Fi Direct... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. . 41

USB ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 43

NFC .... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... . 44

AirPrint . .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... .... 45

Enabling AirPrint ..... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 45

Configuring AirPrint for IPP Authentication .... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ... 45

Importing a Security Certificate for AirPrint..... ..... .............. ..... ..... .............. ..... ..... ..... ....... 46

Configuring AirPrint for Software Updates .... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 46

Checking Printer Supplies in AirPrint.... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 46

Google Cloud Print ............ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 47

Mopria. ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 48

Multicast DNS (Bonjour) .......... ..... ..... ................... ..... ................... ..... ................... ..... ..... ....... 49

FTP .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 50

SFTP ................. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 51

HTTP ... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... 52

Configuring HTTP Settings in the Embedded Web Server... ..... ..... ..... .............. ..... ..... ..... ... 52

Wi-Fi Direct.. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 53

Enabling HTTPS at the Control Panel.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 54

Enabling HTTPS Using the Embedded Web Server.. ..... ..... ..... ......... ..... ..... ..... .............. ..... 54

IP .... ..... ..... ..... ..... ......... ..... ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... .............. .... 55

Configuring IP Settings at the Control Panel ... .............. ..... ..... ..... .............. ..... ..... ..... ....... 55

Configuring IP Settings in the Embedded Web Server..... ......... ..... ..... ..... ..... ......... ..... ..... .. 56

IPP... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. .... 60

LDAP.. ..... ................... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... .. 61

Adding LDAP Server Information.... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 61

Confirming LDAP User Mappings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 62

Configuring LDAP Authentication ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 62

LDAP Custom Filters. .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 63

Configuring LDAP to Access Address Book Information .................. ..... ................... ..... ..... 64

LPD.......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... .......... 65

Raw TCP/IP Printing .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 66

Configuring Raw TCP/IP Settings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 66

S/MIME . ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 67

SMTP... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... 68

SMB.......... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 70

SNMP .. ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 71

Configuring SNMPv1/v2c .... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 71

Configuring SNMPv3.............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ... 72

SNTP ... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .............. 74

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

SOAP ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... ... 75

WSD ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 76

Enabling WSD... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 76

4 Security .....................................................................................................................................77

Setting Access Rights . ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 78

Authentication..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... .. 78

Authorization...... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 78

Personalization ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 78

Configuring Authentication Settings ... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 80

Setting the Login Method .... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .............. . 80

Setting Parameters for Login, Logout, and Password.... ..... ..... ......... ..... ..... ..... .............. ..... 84

Configuring Authorization Settings .... ..... ..... ................... ..... ................... ..... ..... .............. ..... .. 87

Roles and Levels of Access.. ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ....... 87

Adding a New Device User Role ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... 87

Creating a Custom Printing User Role.... ......... ..... ..... ..... .............. ..... ..... ................... ..... ... 88

Copying an Existing Device User Role........... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 88

Copying an Existing Printing User Role ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 89

Editing a Device User Role .... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 90

Editing a Printing User Role..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 90

Adding Members to a Role........ ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... 90

Removing Members from a Role... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 90

Deleting a Device User Role .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 91

Deleting a Printing User Role.. .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ........ 91

Editing Guest Access .... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ........ 91

Configuring LDAP Permissions Groups ..... ..... ..... ..... .............. ..... ..... ................... ..... .......... 91

Enabling Firmware Verification ... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ......... 92

Configuring Feature Enablement........... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. .... 93

Enabling a Software Option ... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... .............. 94

Security Certificates . ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... .... 95

Certificates for the Embedded Web Server ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 95

Installing Certificates... ..... ..... .............. ..... ..... ................... ..... ................... ..... .................. 97

Selecting a Certificate.... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 97

Importing a Certificate ... .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... . 98

Creating and Installing a Xerox Device Certificate.. ..... ......... ..... ..... ..... .............. ..... ..... ..... 98

Creating a Certificate Signing Request.... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 99

Deleting a Certificate.... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................. 99

Enabling Automatic Self-Signed Certificates.. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .. 100

Enabling Certificate Path Validation.... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 100

Configuring Settings for Certificate Revocation .. ..... ..... .............. ..... ..... .............. ..... ..... .. 100

Configuring the Printer for Smart Cards. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 100

Managing Disk Drives .............. ..... ..... ................... ..... ................... ..... ................... ..... ..... ..... 101

Managing Disk Overwrite . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 101

Managing Network Security Settings ... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ... 102

FIPS 140-2....... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 102

802.1X.. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... 102

IPsec............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... .. 103

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Managing Settings for SSL/TLS ............ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ...... 103

Managing Port Settings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 104

Configuring Filters for IP Addresses . ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... .. 105

Configuring Filters for Domains. ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ... 105

Network Logs.................. ..... ................... ..... ................... ..... ..... .............. ..... ..... ............. 105

Setting System Timeouts ... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ........... 107

USB Port Security.............. ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ... 108

Enabling or Disabling USB Ports ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 108

5 Printing................................................................................................................................... 109

Setting System Defaults and Policies for Printing .. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 110

Optimizing the First Page. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 110

Setting the Default Print Paper Size. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 110

Optimizing Color Printing .... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... 110

Configuring Color Adjustments Manually . ..... ................... ..... ................... ..... ..... ............ 111

Optimizing the Printing of Graphic Files .. ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 111

General Printer Settings ........ ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 112

Changing the Tray Settings . .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 112

Configuring Policies for Print Jobs... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 113

Setting Paper Size Preferences .... ..... .............. ..... ..... ................... ..... ................... ..... ..... . 113

Enabling an Automatic Startup Page ... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 114

Configuring Settings for Custom Paper..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 114

Configuring Settings for Memory and Print Job Types. .............. ..... ..... ..... ......... ..... ..... .... 114

Enabling the Policy for Paper Size Substitution ....... ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 115

Configuring a Bypass Tray Confirmation ........ ..... ..... ................... ..... ................... ..... ..... . 115

Specifying Behavior After an Error............ ..... ................... ..... ................... ..... ..... ............ 115

Managing Banner Pages ... ..... .............. ..... ..... ................... ..... ................... ..... ................ 116

UNIX, Linux, and AS/400 Printing..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ....... 117

Xerox

AS/400 ... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .................. 118

Configuring Defaults for Printer Reports ..... ..... ..... ..... .............. ..... ..... .............. ..... ..... ........... 119

Printer Manager ... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ... 117

6 Copying.................................................................................................................................. 121

Setting System Defaults and Policies for Copying ........ ..... ..... ................... ..... ................... .... 122

Configuring Auto Detection for Legal Size Originals... ..... ..... .............. ..... ..... .............. ..... 122

Confirming the Position of Document Guides ........ ..... ................... ..... ..... .............. ..... .... 122

Setting a Default Image Gradation Mode . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ...... 123

Resolving the Original Size Detection Error . ..... ..... .............. ..... ..... .............. ..... ..... ..... ..... 123

Modifying the Default Settings for the Copy App ........ ..... ..... ..... ..... ......... ..... ..... ..... ............. 124

Setting Defaults for Paper Management ... ................... ..... ................... ..... ..... .............. .. 124

Setting Defaults for Image Quality... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... . 124

Setting Defaults for Image Placement .... ..... ......... ..... ..... ..... .............. ..... ..... .............. .... 125

Setting Defaults for Annotations . ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 125

Configuring General Settings and Policies for the Copy App. .............. ..... ..... ................... ..... . 126

Setting Policies for Paper Management ... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 126

Setting Policies for Image Management ......... ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 126

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

Setting Policies for Annotations.. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 127

Configuring Presets for Original Page Sizes... ..... .............. ..... ..... .............. ..... ..... .............. ..... 128

7 Scanning................................................................................................................................ 129

Scanning Setup Overview.... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 130

Setting System Defaults and Policies for Scanning........ ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 131

Setting Up Scanning to an FTP Server .... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 132

Setting Up Scanning to an SFTP Server . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 133

Setting Up Scanning to an Email Address... .............. ..... ..... ................... ..... ................... ..... .. 134

Configuring the Email App ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... ............ 135

Setting Up Scanning to an Email Address That Uses a Third-Party Provider ..... ..... ................ 136

Configuring the Scan To App... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ................ 138

Enabling WSD Scan Services ............... ..... ................... ..... ................... ..... ..... .............. ..... .... 139

Scanning to USB ... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... ..... 140

Scanning to My Folder on the Printer ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 141

Configuring Scan To Desktop ............. ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... 142

Setting Up Scanning to a Shared Windows Folder Using SMB ... ..... .............. ..... ..... ..... ......... 143

Obtaining the IP Address and Host Name of your Windows Computer ........ ..... ..... ......... 144

Disabling the Sharing Wizard on Your Windows Computer ..... ..... ..... ......... ..... ..... ..... ..... . 144

8 Faxing..................................................................................................................................... 145

Fax Overview.... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... 146

Enabling the Fax or Server Fax Apps ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ........ 147

Fax .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... ................... ..... ..... ......... 148

Setting System Defaults and Policies for Faxing. ..... .............. ..... ..... ................... ..... ........ 148

Modifying the Default Settings in the Fax App ..... ................... ..... ................... ..... ..... ..... 148

Creating Predefined Comments for a Fax Cover Sheet ................. ..... ................... ..... ..... . 149

Configuring General Settings and Policies . ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 149

Configuring Fax Over IP ........ ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .. 153

Printing Fax Reports ................. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 154

Configuring Presets for Original Page Sizes.. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 155

Editing the Address Book . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 155

Configuring Basic Fax Line Settings... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 158

Server Fax... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 160

Configuring a Server Fax Filing Repository...... ..... ..... .............. ..... ..... .............. ..... ..... ..... . 160

Configuring a Fax Repository Using FTP or SFTP........ ..... ................... ..... ..... .............. ..... 160

Configuring a Fax Repository Using SMB. ..... ..... .............. ..... ..... .............. ..... ..... ............. 161

Configuring a Fax Repository Using SMTP.... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 162

Configuring Server Fax Defaults and Settings .... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 163

9 Accounting............................................................................................................................ 165

Xerox®Standard Accounting..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 166

Enabling Xerox Standard Accounting ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. 166

Creating a User Account .... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. . 167

Editing the Account Settings for Individual Users ... ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 167

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Changing a User Password.......... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... . 168

Deleting an Account .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 168

Generating and Downloading a Xerox Standard Accounting Report ... ..... .............. ..... .... 168

Resetting Usage Limits... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 169

Creating a General Account ......... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... 169

Network Accounting . ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... . 170

Accounting Using an Auxiliary Device ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 172

10 Administrator Tools........................................................................................................... 173

Monitoring Alerts and Status ........ ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 174

Alert Notification ... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 174

Fault History ........ ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... 175

Energy Saving Settings ....... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 177

Configuring Power Saver Using the Embedded Web Server... ..... .............. ..... ..... ............. 177

Entry Screen Defaults...... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 178

Remote Services and Billing Information ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 179

Remote Services.... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 179

View Usage and Billing Information..... ..... .............. ..... ..... .............. ..... ..... ..... .............. .. 179

Billing Impression Mode.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 181

Cloning ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 182

Creating a Clone File.............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 182

Installing a Clone File ........ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... 182

Xerox

Address Books.. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... 183

Device Address Book ... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ............ 183

Network Address Book .... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ............. 183

Font Management Utility............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 184

Network Logs.... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .... 185

Downloading a Log File... .............. ..... ..... .............. ..... ..... ................... ..... ................... .... 185

Customer Support......... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. .. 186

Xerox Online Support .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 186

Resetting and Restarting the Printer.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 187

Restarting the Printer at the Control Panel .... ..... .............. ..... ..... .............. ..... ..... ............ 187

Updating the Printer Software ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... . 188

Checking the Software Version. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 188

Enabling Upgrades... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 188

Installing and Configuring Software Updates Using the Embedded Web Server ............. 188

Installing and Configuring Software Updates from the Control Panel......... ..... ..... ..... ..... 189

Installing Software after a Software Update Notification.............. ..... ..... .............. ..... .... 189

Installing Software Manually ... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .... 190

Resetting the Printer Settings... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 191

Restarting the Printer at the Control Panel .... ..... .............. ..... ..... .............. ..... ..... ............ 191

Adjusting Color, Image, and Text Detection Settings ..... ..... .............. ..... ..... .............. ..... ..... .. 192

Configuring the Color Calibration at the Control Panel ......... ..... ..... ..... .............. ..... ..... ... 192

Performing an Automatic Color Registration at the Control Panel .... ..... ......... ..... ..... ..... .. 192

Device Manager Cloning Feature. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 182

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

Configuring the Scan Color Consistency at the Control Panel..... ..... ..... .............. ..... ..... ... 193

Configuring the Image Position at the Control Panel.. .............. ..... ..... ..... ......... ..... ..... .... 193

11 Customization and Expansion........................................................................................ 197

Xerox Extensible Interface Platform®... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 198

Configuring Extensible Services ....... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... .. 198

Configuring Proxy Settings... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 198

Setting Up a File Repository... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... . 199

Configuring Template Pool Repository Settings .. .............. ..... ..... .............. ..... ..... ............ 199

Displaying or Hiding Apps on the Printer Control Panel........ ..... ................... ..... ..... .............. . 201

Enabling the Plug-in Feature ....... ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .. 202

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Introduction

This chapter contains:

• Overview.. ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 12

• Configuring the Printer...... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 13

• More Information ........ ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 14

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

• Network features are not available when the printer is connected using USB.

• Embedded fax features are not available for all printer models.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Introduction

Configuring the Printer

1. Ensure that your printer is connected to power, to your network, and to the fax line, as needed.

2. Confirm that your printer is recognized on your network. By default, the printer is assigned an IP address automatically from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, refer to IP.

Note: Xerox recommends using DHCP reservations to assign IP addresses to your printers.

DHCP reservations provide the most consistent IP addresses and the ability to connect with

the Host Name.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4. To view the current printer configuration, print a Configuration Report.

a. To print a Configuration Report, on the printer control panel, touch

Device→About→Information Pages→Configuration Report.

b. Review the report and locate the printer IPv4 address.

5. To access the Embedded Web Server for the printer:

a. From your computer or network-connected device, open a Web browser.

b. In the Web browser address field, enter the IP address for your printer.

6. In the Embedded Web Server, create a host name for the printer. For details, refer to Configuring

DNS Settings.

Note: To allow users to connect to the printer and print, provide users with the IP address

or host name.

7. To send billing meter and diagnostic information to Xerox, in the Embedded Web Server, configure remote services. For details, refer to Remote Services and Billing Information.

8. As needed, in the Embedded Web Server, configure the following printer settings.

a. Configure Authentication. For details, refer to Configuring Authentication Settings.

b. Configure Security. For details, refer to Security.

c. Configure the services that you want to appear on the printer control panel. For details, refer

to Selecting Apps to Appear on the Control Panel.

d. Configure features for Copy, Print, Scan, and Fax. For details, refer to Copying, Printing,

Scanning, and Faxing.

e. Configure Accounting. For details, refer to Accounting.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Introduction

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer Go to www.xerox.com/office/docs, then select your

specific printer model.

Recommended Media List United States: www.xerox.com/rmlna

Europe: www.xerox.com/rmleu

Technical support information for your printer, including online technical support, Online Support Assistant, and print driver downloads.

Information about menus or error messages View the Status region of the control panel touch

Information Pages To print from the control panel, touch

Embedded Web Server documentation In the Embedded Web Server, click Help.

Order supplies for your printer Go to www.xerox.com/office/supplies, then select

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and Technical Customer Support

Go to www.xerox.com/office/support, then select your specific printer model.

screen.

Device→Information Pages or Device→Support→Support Pages.

To print from the Embedded Web Server, click Home→Information Pages.

your specific printer model.

www.xerox.com/office/businessresourcecenter

www.xerox.com/office/worldcontacts

Local sales and customer support

Printer registration www.xerox.com/office/register

Xerox

Third party and open source software To locate third party and open source software

Direct online store www.direct.xerox.com

disclosure notices and the terms and conditions, go to www.xerox.com/office/support, then select your specific printer model.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

This chapter contains:

• Physically Connecting the Printer............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... . 16

• Using the Installation Wizard ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 17

• Configuration Report......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... .................. 18

• Remote Control Panel ... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 19

• Accessing Administration and Configuration Settings... ..... ................... ..... ..... .............. ..... ..... .... 20

• Initial Setup at the Control Panel ......... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 22

• Initial Setup in the Embedded Web Server ..... ..... ..... ................... ..... ................... ..... .................. 24

• Connecting the Printer to Wireless Networks . .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... 29

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, then plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly-configured network port.

3. If your printer has fax installed, connect it to a correctly-configured telephone line.

4. If your printer has fax installed and is intended to send or receive faxes, connect it to a telephone that is configured for fax.

5. Power on the printer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Using the Installation Wizard

The Installation wizard starts the first time you power on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

The wizard helps you configure the following settings:

• Language

• Network Connection

– Ethernet

– Wi-Fi

• Proxy Server

• Date and Time

• Measurements

• LDAP

• Set Up Apps

– SMTP

– Fax Number

– Fax Line

• Security Settings

– Software Update

– Security Options

– Device Management

Note: Device Management prompts the installer to set a new password for the

Administrator account. The installer has the option to change the password or to

skip the password change.

For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server.

Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset

the device to factory defaults, the administrator password changes to the device serial number

for versions PL6 (XX.5X.XX) or later of the software.

For Device Management, if the installer selects to skip the password change, the default administrator password continues to be the device serial number. The password is case-sensitive. You can use features available to a Guest user only. If you do not change the password, you cannot perform administrative actions. You are prompted to change the password at the next login at the device control panel or in the Embedded Web Server.

When the installation wizard appears, follow the onscreen instructions.

Note: If your clone file contains an administrator password, the password in the clone file

replaces the default administrator password.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Configuration Report

The Configuration Report provides product information including installed options, network settings, port setup, tray information, and more.

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1. At the printer control panel, press the Home button.

2. Touch Device→About→Information Pages.

3. Touch Configuration Report.

4. To return to the Home screen, press the Home button.

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From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer hard drive. You can use Configuration Reports from multiple printers to compare software versions, configurations, and compliance information.

To download a copy of the Configuration Report from the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

Note: The Configuration Report contains the IP address for the printer. For details, refer to

Printing the Configuration Report.

2. To download the Configuration Report, scroll to the bottom of the page. In the Quick Links section, click Download Configuration Report.

Note: If this feature does not appear, log in as a system administrator.

The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Remote Control Panel

The Remote Control Panel allows you to access the control panel of the printer from a Web browser. By default, for closed systems, only system administrators can enable the Remote Control Panel feature. For open systems with software versions earlier than PL6 (XX.5X.XX), all users can enable and access the Remote Control Panel feature. For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

Note:

• To use the Remote Control Panel, ensure that HTTPS is enabled on the device. For details, refer to Enabling HTTPS Using the Embedded Web Server.

• After the Remote Control Panel is enabled by a system administrator, all users can access the feature.

• If the device is being used by a local user when a remote user request is sent, the local user is required to accept the remote user request at the device.

• Only one Remote Control Panel session can be active at a time.

• If a system administrator sends a remote user request, the system administrator can override the local user.

• System administrators have the ability to override and stop an existing general user remote session.

To configure the Remote Control Panel feature to allow user access, use the Permissions option.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the Quick Links area, click Remote Control Panel.

3. To enable the Remote Control Panel, touch the Enable toggle button, then click Close.

4. To configure user access to the Remote Control Panel, click Permissions→Roles→Device User Roles, then select the following:

a. For the user role for which you want to configure permissions, click Edit.

b. For Device Website Permissions, click Custom Permissions.

c. Click Setup.

d. Click Remote Control.

e. For Access Remote Control, click Allow.

f. Click OK.

g. Click Close, then click OK.

5. To return to the Home screen, click the Home button.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Accessing Administration and Configuration Settings

The control panel consists of a touch screen and buttons you press to control the functions available on the printer.

The Embedded Web Server is the administration and configuration software installed on the printer. It allows you to configure and administer the printer from a Web browser.

• To access the administration and configuration settings at the control panel, log in as

administrator, then touch the Device button.

• To access the administration and configuration settings in the Embedded Web Server, open a Web

browser, then in the address field, type the IP address of the printer. On the Home screen, click Log In, then log in as administrator.

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Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset

the device to factory defaults, the administrator password changes to the device serial number

for versions PL6 (XX.5X.XX) or later of the software.

1. At the printer control panel, press the Log In button.

2. Touch or type admin.

3. Type the administrator password, then touch OK.

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Before you begin:

• Ensure that your printer is connected to a network.

• Use the Configuration Report to locate your printer IP address. For details, refer to Configuration

Report.

To log in to the Embedded Web Server as the administrator:

1. At your computer, open a Web browser.

2. In the address field, type the IP address of the printer, then press Enter or Return.

3. In the top right area of the page, click Log In.

4. For User Accounts, click or type admin.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

5. For Password, type the administrator password. For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you

reset the device to factory defaults, the administrator password changes to the device

serial number for versions PL6 (XX.5X.XX) or later of the software.

6. Click Log In.

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The user name for the administrator account is admin. For software versions earlier than PL6 (XX.5X. XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

Note:

• Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

• If you change the administrator password, ensure that you store the password in a secure location.

• For software versions earlier than PL6 (XX.5X.XX), if you change the administrator password to return the device to an open system, reset the device to factory defaults. Any settings that you configured are lost when you reset the device to factory defaults. For details refer to Resetting the Printer Settings.

• For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

To change the administrator password:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. For User Accounts, click admin.

3. Click Change Password.

4. Type the old password. All passwords are case-sensitive.

5. Type the new password, then retype the password to verify it.

6. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Initial Setup at the Control Panel

You can configure selected settings at the control panel, outside of the Installation Wizard.

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1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Measurements→Units, then select to show dimensions in metric or imperial

units.

3. Touch Paper Size Preference, then select to show dimensions in metric or imperial units.

4. Touch OK.

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1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Date & Time.

3. To allow an SNTP service to set the time automatically, enable the Set Automatically toggle

button.

4. Touch Time Server (SNTP), then type the IP Address or host name of your SNTP server, then touch OK.

5. To set the time zone, touch Time Zone, then touch your region.

6. To adjust daylight saving time automatically, enable the Daylight Saving Time toggle button.

7. To set the format for dates, touch Date Format, then touch a date format.

8. To use a 24-hour time format, enable the Use 24 hr clock toggle button.

9. Touch OK.

Note: The date and time are set in the Embedded Web Server. To modify these settings, in

the Embedded Web Server, select System→Date & Time.

10. For the new settings to take effect, restart your printer.

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You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. At the printer control panel, press the Home button, then touch Device.

2. Touch General→Sounds.

3. To enable sounds, touch the Enable Sounds toggle button.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

4. To adjust the sound volume for an event, touch an event, then move the appropriate volume slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.

• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.

• Log In: A sound plays when a user swipes an authentication card.

• Error/Fault: A sound plays when the device issues an alert or when the device requires user

attention.

• Power: A sound plays when the device is powering down.

• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.

• Fax Processing Tones: A sound plays when a fax is sending or receiving.

• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax

call.

5. Touch OK.

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Before you begin, ensure that the required feature kit is installed.

1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

4. Touch OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Initial Setup in the Embedded Web Server

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The Device Details page displays the printer model information and product code or serial number. On the Device Details page, you can assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top right part of the window, click Details.

3. For Device Name, type a name for the printer.

4. For Xerox

5. For Location, type the location of the printer.

6. To enter a geographical location for the printer, in the Latitude and Longitude fields, enter the geographic latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026, -122.766831 for a location.

7. In the System Administrator area, type contact information for your administrator, including name, email, phone number, and location.

Asset Tag and Customer Asset Tag, type unique identifiers as needed.

8. Click OK.

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You can set the IPv4 address on the device Home screen.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top-right part of the window, click Details.

3. In the Network area, click Display Network on Home.

4. Click Display IPv4 Address.

5. Click OK.

The IPv4 address appears on the device Home screen.

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To restrict access to the printer, you can configure the Printing User Roles. You can edit an existing role or create a custom Printing User Role.

Note: To edit or create a Printing User Role, the printer requires that you change the

administrator password from its default value. For details, refer to Changing the System

Administrator Password.

To create a custom Printing User Role, refer to Creating a Custom Printing User Role.

To edit an existing Printing User Role:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select the restrictions that you want to apply, then click OK.

With Custom Permissions, you can configure the printer to restrict the types of print jobs allowed. You can select the applications that can send jobs to the printer. You can set which paper trays are accessible and set the times of day that the printer is available.

To enable Custom Permissions:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select Custom Permissions.

5. More options appear.

To restrict the time of day for printing:

1. In the Print Time Permissions area, click Setup.

2. For Black & White Printing Time and Color Printing Time, select the time restrictions.

3. Click OK.

To restrict job types and paper usage:

1. To restrict a job type, in the Allowed Job Types area, click the toggle button for the job type.

2. To restrict printing to 2-sided only, in the 1-Sided Output area, select 2-Sided Only.

3. To restrict printing from a paper tray, in the Allowed Paper Trays area, click the toggle button for

the paper tray.

To select applications that can access the printer:

1. In the Application Permissions area, click Setup.

2. To restrict access to the printer for any of the applications listed, click that application.

3. Select the restrictions for the application, then click Close.

4. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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Apps are services that are available on your printer. Some apps must be enabled and configured before they can be accessed on the control panel touch screen. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

Note:

• When you make an app visible, the app becomes part of the default view on the control panel.

• If you use personalization to create a custom view, your personalized view takes precedence over the default view.

To specify the apps that appear on the control panel:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. Click the required app.

3. Click Show.

To select the default screen that appears when users first access the control panel:

1. In the Embedded Web Server, click Apps→Preferences.

2. In the Walkup Screen area, click the menu, then select the default screen that you want to appear when users first access the control panel.

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1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Date &Time.

3. For Date Format, select a format for the date.

4. In the Date field, click the calendar, then select a date.

5. For Time, select 12-Hour Clock or 24-Hour Clock.

6. In the Time field, type the correct time.

7. To set the time zone, click Time Zone, then select the following:

• Click Region, then select an appropriate region.

• Select a time zone.

• Click OK.

8. To enable daylight saving time, enable the Daylight Savings Time toggle button.

9. To allow an SNTP service to set the time automatically, for SNTP Settings, click Edit. If an SNTP

server is detected, the Time Server Address and Time Synchronization Interval are set automatically. To change or enter SNTP settings manually:

• For Time Server Synchronization, enable the toggle button.

• For Time Server Address, for the SNTP server, type the IP address or host name.

• For Time Synchronization Interval, type the number of hours at which the printer synchronizes with the SNTP server.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

• Click OK.

10. Click OK.

Note: For the new settings to take effect, restart your printer.

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You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Sounds.

3. To enable sounds, select Enable Sounds.

4. To adjust the sound volume for an event, select an event, then move the appropriate volume slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.

• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.

• Log In: A sound plays when a user swipes an authentication card.

• Error/Fault: A sound plays when the device issues an alert or when the device requires user

attention.

• Power: A sound plays when the device is powering down.

• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.

• Fax Processing Tones: A sound plays when a fax is sending or receiving.

• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax

call.

5. To confirm the volume setting, click OK.

6. Click OK.

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Your Xerox®equipment supplier offers supplies and service plans such as PagePack®and eClick®.

PagePack your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox equipment supplier to get a Supplies Activation Code.

To enter your Supplies Activation Code:

1. In the Embedded Web Server, log in as administrator.

2. For Supplies, click Details.

3. For Options, click Supplies Plan.

4. Click Supplies Plan Activation.

5. Type the code, then click Apply.

6. Click Close.

For more information about Xerox

and eClick®are cost-per-page-based programs that include all service and supplies for

supplies and service plans, contact your Xerox representative.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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The Ethernet interface on the printer automatically detects the speed of your network. Any autosensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the Configuration Report to ensure that the printer detects the correct network speed.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Ethernet.

3. For Rated Speed, click the Down arrow, then select a connection speed.

Note: For the new settings to take effect, restart your printer.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click USB.

3. Enable a port.

• To enable USB communication on all USB ports, click the Enable toggle button.

• To enable the target USB port on the back of the printer, click the USB Port toggle button.

Note: To use the target USB port on the back of the printer, click both the Enable toggle

button and the USB Port toggle button.

1. To enable Printer Job Language, click the PJL toggle button.

2. Click Print Mode, then select a mode.

3. For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before

canceling the print job.

4. Click Adobe Communication Protocol, then select a protocol.

5. To enable PostScript

6. Click OK.

Wait Timeout (RAW Mode), click the toggle button.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Connecting the Printer to Wireless Networks

To connect the printer to a wireless network that does not include a WPS-compliant router, ensure that you set up and configure the printer manually. Before you start, obtain the router setup and configuration information, such as name and passcode.

Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.

• To access and use the Embedded Web Server on a wireless network, connect the printer to a wired Ethernet network, then configure the printer to use a wireless network.

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To enable Wi-Fi:

1. At the printer control panel, press the Home button.

2. Touch Device→Connectivity→Wi-Fi.

3. If Wi-Fi is Off, turn it on.

• To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

• To activate your Wi-Fi setting changes, press the Home button.

• At the prompt, touch Restart Now.

• After the printer restarts, touch Device→Connectivity→Wi-Fi.

4. To connect to a network:

a. Touch the name of the network, enter the password for the selected network, then touch OK.

b. If the desired network does not appear, touch Manual Setup, then configure the wireless

network settings.

• For Enter the Network Name (SSID), type the name (SSID) of your network, then press

OK.

• Touch Security, then select the security method that your wireless network uses.

• Touch Enter Password, then enter the password for your wireless network.

• Touch OK.

5. To activate your Wi-Fi setting changes, press the Home button.

6. At the prompt, touch Restart Now.

7. After the printer restarts, wait two minutes, then to get the network information that includes the IP address, print a Configuration Report. For details, refer to Printing the Configuration Report.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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To enable Wi-Fi:

1. Connect the printer to a wired Ethernet network.

2. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

3. In the Embedded Web Server, log in as administrator, then click Connectivity.

4. For Connections, click Wi-Fi.

5. To enable Wi-Fi, for Wi-Fi, select the toggle button.

6. Click Wi-Fi Band, then select an option.

7. For SSID, type the network SSID name.

8. Click Network Type, then select Infrastructure or Ad hoc.

Note: The Infrastructure network type provides the greatest selection of security options.

Ad hoc provides only WEP encryption in most networks.

To configure the TCP/IP common settings:

1. In the TCP/IP Settings area, click Common.

2. For Host Name, type the DNS host name of the printer.

3. Click Primary Network, then select Wi-Fi.

4. Click IP Mode, then select an option.

5. To prioritize IPv6 over IPv4, for IPv6 Priority over IPv4 at Domain Name Resolution, select the

toggle button.

6. Click OK.

To configure the TCP/IP IP settings:

1. Click IPv4:

• For Mode, select an option.

– If you select Static for Mode, for IP Address, Subnet Mask, and Gateway Address, type the

IP addresses.

– If you select DHCP with Auto IP or DCHP for Mode, the Release current IP when the

Device is powered off option is available. To use this feature, select the toggle button.

• Click OK.

2. Click IPv6:

• Click Purpose, then select an option.

• To allow a manual address for IPv6, for Manual Address, select the toggle button.

• If you enabled Manual Address, for Manual Address and Gateway Address, type the IP addresses.

• Click OK.

To configure the TCP/IP DNS settings:

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

1. Click DNS.

2. For Domain Name, type the name of the domain for the printer.

3. For Connection Timeout, type the number of seconds that the printer waits to receive a response from the DNS server.

4. To enable DHCP to assign the IP address, in the IPv4 DNS Servers area, for Use DHCP to Assign Address, select the toggle button.

5. If you did not enable DHCP, type the IP addresses for the primary and alternate servers.

6. To enable DHCPv6-lite to assign the IP address, in the IPv6 DNS Servers area, for Use DHCPv6-lite to Assign Address, select the toggle button.

7. If you did not enable DHCPv6-lite, type the IP addresses for the primary and alternate servers.

8. To generate a domain search list automatically, in the DNS Search Domains area, for Generate Domain Search List Automatically, select the toggle button.

9. If you did not enable DHCP, type the IP addresses for the primary and alternate servers.

10. Click OK.

To configure the security settings:

1. In the Security Settings area, click Encryption, then select the appropriate security option. For the mode of encryption that you selected, configure the security settings.

2. For WEP:

• To set a transmit key to active, click Transmit Key, then select an option.

• For each Transmit Key, type values into the corresponding fields.

3. For WPA2 Personal and Mixed Mode Personal, in the Passcode and Retype Passcode fields, type the network passcode.

4. For WPA2 Enterprise and Mixed Mode Enterprise:

• Click Authentication Method, then select an option.

• If your system uses root certificates, click Root Certificate, then select an option.

• Type values for EAP Identity, Login Name, and Password.

5. Click OK.

To finish the Wi-Fi setup:

1. To activate your changes, at the prompt, click Restart Now.

2. Disconnect the Ethernet cable from the printer.

3. After the printer restarts, wait 2 minutes, then print a Configuration Report.

Note: The Configuration Report contains the IP address for the printer. For details, refer to

Printing the Configuration Report.

If the printer does not successfully connect with the wireless network, check your network information and repeat this procedure.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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WPA-Enterprise Encryption is supported only when Infrastructure is selected as the Network Type in the Wi-Fi settings section.

Note:

• To manage digital certificates, enable HTTPS communication.

• WPA-Enterprise settings are unique for each network. For details on your settings, contact your network administrator.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Wi-Fi.

3. For SSID, type the SSID.

4. Click Network Type, then select an option.

5. In the TCP/IP area, verify the settings.

6. In the Security Settings area, click Encryption. Select an option, then enter the details as

required.

7. Click OK.

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You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default.

Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option. Options include Group Owner and Auto.

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1. Click Group Role, then select Group Owner.

2. In the DHCP Server area, for IP Address, type the IP address.

3. If you are not using the default values for subnet mask, for Subnet Mask, type the subnet mask value.

4. To specify the amount of time that the printer retains the IP address, for IP Address Lease Time, type a value in minutes.

5. In the Group Owner area, for SSID, type a name to appear in a list of available wireless networks and devices.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

6. For Passcode, type the network passcode.

7. Click OK.

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1. Click Group Role, then select Auto.

2. For Device Name, type a name to appear in a list of available wireless networks and devices.

3. In the DHCP Server area, for IP Address, type the IP address.

4. If you are not using the default values for subnet mask, for Subnet Mask, type the subnet mask value.

5. To specify the amount of time that the printer retains the IP address, for IP Address Lease Time, type a value in minutes.

6. Click OK.

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You can disable the wireless network from the printer control panel.

Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

To disable wireless networking from the Control Panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

Administrator.

3. To open the Wi-Fi menu, touch Device→Connectivity→Wi-Fi.

4. To toggle Wi-Fi from On to Off, touch the Wi-Fi toggle button.

5. Touch OK.

6. Press the Home button.

7. For the setting to take effect, at the prompt, touch Restart Now.

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The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP.

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You can assign a static IP address to your printer from the printer control panel. After an IP address is assigned, you can change it in the Embedded Web Server.

To assign a static IP address to the printer, ensure that you have the following information:

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

• An IP address that is configured properly for your network

• The Network Mask address

• The default Router/Gateway address

If you are on a network managed by a network administrator, contact your network administrator to obtain the network information.

For a home network using routers or other devices to connect the printer to the network, refer to the device instructions on assigning network addresses. The router or device documentation can give you a range of acceptable address numbers you can use. It is important that the addresses be similar to the IP addresses used by other printers and computers on the network, but not the same. Only the last digit must be different. For example, your printer can have the IPv4 address 192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP address 192.168.1.4.

The router can assign the static IP address of the printer to another computer that obtains its IP address dynamically. To avoid having the IP address reassigned, provide the printer an address at the higher end of the range allowed by the device. For example, if your computer has IP address

192.168.1.2, and your device allows IP addresses to 192.168.1.255, select an address between

192.168.1.200 and 192.168.1.254. If your computer has an IP address of 192.168.1.100 or higher,

select an address between 192.168.1.2 and 192.168.1.50.

Note: It is recommended when setting a static IP address, that at the same time, you set a

DHCP reservation. For details, refer to your router documentation.

In IPv6 network configurations, the IPv6 address is assigned automatically.

For reference:

Online Support Assistant at: www.xerox.com/office/support, then select your specific printer model.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

This chapter contains:

• Connecting to a Wireless Network............ ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 36

• Wi-Fi Direct......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ... 41

• USB . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 43

• NFC ..... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ........ 44

• AirPrint ........ ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. . 45

• Google Cloud Print .... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 47

• Mopria....... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 48

• Multicast DNS (Bonjour) ....... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... 49

• FTP . ..... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 50

• SFTP .... ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... .... 51

• HTTP .... ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 52

• IP... ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 55

• IPP..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... ...... 60

• LDAP........ ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... .............. 61

• LPD.. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 65

• Raw TCP/IP Printing . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 66

• S/MIME ... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 67

• SMTP ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ....... 68

• SMB.. ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 70

• SNMP .... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 71

• SNTP ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .. 74

• SOAP ....... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 75

• WSD .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ... 76

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

Connecting to a Wireless Network

Note:

• If the printer is connected to your wired network, you can configure wireless settings in the Embedded Web Server.

• Before you begin, purchase and install the Xerox information on installing the Wireless Network Adapter, refer to the User Guide for your printer model.

To verify the wireless status and locate the wireless IP address, print a Configuration Report. For details, refer to Printing the Configuration Report. Examine the Connectivity Physical Connections, Connectivity Protocols, and TCP/IPv4 sections of the report.

Note:

• The printer uses separate IP settings for wired and wireless connections. For more information, refer to IP.

• When you switch from a wired connection to a wireless connection, the IP address of the printer changes. The connection to the Embedded Web Server through your Web browser closes. To reconnect to the Embedded Web Server, in your Web browser address field, type the new IP address or host name of your printer.

Wireless Network Adapter. For

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1. Connect the printer to a wired network.

2. In the Embedded Web Server, log in as administrator, then click Connectivity.

3. In the Connections area, click Wi-Fi.

Note: Wi-Fi is available after you install the Xerox®Wireless Network Adapter.

1. To enable Wi-Fi, click the Enable toggle button.

2. Click Wi-Fi Band, then select an option.

3. For SSID, type the SSID for the network to which you want to connect.

4. Click Network Type, then select Infrastructure or Ad hoc, as needed.

5. In the TCP/IP Settings area, configure the settings for IPv4, IPv6, and DNS.

Note: The printer uses separate IP settings for wired and wireless network connections. For

details, refer to IP.

1. In the Security Settings area, click Encryption, then select a mode of encryption.

2. For the selected mode of encryption, configure the security settings.

• For WEP:

– To activate a transmit key, click Transmit Key.

– For each Transmit Key that you select, type values into the corresponding fields.

• For both WPA2 Personal and Mixed Mode Personal, type the network passcode in the Passcode field and the Retype Passcode field.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

• For both WPA2 Enterprise and Mixed Mode Enterprise:

– Click Authentication Method, then select the authentication method for your wireless

network.

– For Root Certificate, upload a Root Certificate.

– Type values for EAP Identity, Login Name, and Password.

3. Click OK.

4. For the new settings to take effect, restart the printer.

5. Disconnect the printer from the wired network.

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To connect to a Wi-Fi network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

Administrator.

3. Touch Device→Connectivity→Wi-Fi.

4. To enable the Wi-Fi connection feature, touch the enable toggle button.

5. To connect automatically to an existing Wi-Fi network:

a. In the list of available Wi-Fi networks, touch the required network.

Note: If the required Wi-Fi network is not listed, or if the required network uses WPS,

configure the connection manually. For details, refer to step 6.

b. If needed, to log in to the network, type the password.

c. To select a Wi-Fi frequency band, touch Wi-Fi Band, then select an option.

Note: The Wi-Fi frequency band is set to AUTO by default.

d. Touch OK.

6. To connect manually to a Wi-Fi network:

a. Touch Manual Setup.

b. In the first field, type a name for the Wi-Fi network, then touch Enter.

c. Touch Network Type, then select an option.

d. Touch Security, then select an option.

e. Touch Wi-Fi Protected Setup (WPS), then select an option.

Note: For a WPS setup with a Push Button Connection (PBC), select PBC.

f. Touch OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

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You can set the primary network connection type at the device control panel.

Note:

• A Primary Network setup is required only if the optional Wi-Fi network connection kit is installed and enabled.

• By default, without a Wi-Fi network connection, the primary network is set to Ethernet. When the kit is installed and enabled, the device acquires two network connections. One network connection is primary, and the other network connection is secondary.

• The following features are available only over the primary network connection:

– IPsec

– SMTP

– SNTP

– WSD scan

– Scan to SFTP, Scan to SMB, Scan to Email

– LDAP

– UPnP discovery

– ThinPrint

– EIP Web Service

• If you remove the Wi-Fi network connection module, the primary network connection is set to Ethernet.

To configure the Primary Network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

Administrator.

3. Touch Device→Connectivity→Primary Network.

4. Select the appropriate network connection type for the device.

5. To apply the changes and restart the device, at the prompt, touch Restart Now.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

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You can set the primary network connection type in the Embedded Web Server.

Note:

• A Primary Network setup in the Embedded Web Server is possible only if the optional Wi-Fi connection kit is installed and enabled.

• By default, without a Wi-Fi connection, the primary network is set to Ethernet. When the kit is installed and enabled, the device acquires two network connections. One network connection is primary, and the other network connection is secondary.

• The following features are available only over the primary network connection:

– IPsec

– SMTP

– SNTP

– WSD scan

– Scan to SFTP, Scan to SMB, Scan to Email

– LDAP

– UPnP discovery

– ThinPrint

– EIP Web Service

• If you remove the Wi-Fi connection module, the primary network connection is set to Ethernet.

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the Common area, click Edit.

4. Click Primary Network, then select the appropriate network connection type for the device.

5. Click OK.

6. To activate your changes, at the prompt, click Restart Now.

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To configure the settings for a wireless network, connect your computer directly to the printer using an Ethernet cable, rather than through a wired network connection.

1. Ensure that the printer is not connected to a wired Ethernet network.

2. Restart the printer.

3. Generate a Configuration Report. For details, refer to Printing the Configuration Report. Note the self-assigned IP address of the printer in the 169.254.x.x range.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

4. Use an Ethernet cable and connect a computer directly to the printer.

Note:

• Ensure that wireless connectivity is disabled on your computer.

• Depending on your computer hardware, use a crossover cable or adapter.

5. Verify the IP address of the computer. Ensure that the computer obtains a private IP address, in the 169.254.x.x range, and is therefore on the same subnet as the printer.

6. On the computer, access the Embedded Web Server. Log in as administrator, then configure the wireless settings. For details, refer to Connecting to a Wireless Network.

7. For the new settings to take effect, restart the printer.

8. Disconnect the Ethernet cable between the printer and the computer.

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You can disable the wireless network from the printer control panel.

Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

To disable wireless networking from the Control Panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to Accessing the Control Panel as a System

Administrator.

3. To open the Wi-Fi menu, touch Device→Connectivity→Wi-Fi.

4. To toggle Wi-Fi from On to Off, touch the Wi-Fi toggle button.

5. Touch OK.

6. Press the Home button.

7. For the setting to take effect, at the prompt, touch Restart Now.

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Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Wi-Fi.

3. Click the Enable toggle button.

4. Click OK.

5. To activate your changes, at the prompt, click Restart Now.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Wi-Fi Direct

A Wi-Fi Direct network connection enables devices to connect with each other without requiring a wireless access point. You can connect to your printer from a Wi-Fi mobile device such as a tablet, computer, or smart phone.

A Wi-Fi Direct connection does not require manual configuration.

Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.

• The Wi-Fi Direct connection is disabled by default.

To configure Wi-Fi Direct from the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option from the menu.

• To set the printer to configure the Group Role automatically:

– Select Auto.

– For Device Name, type a name for the printer.

• To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point:

– Select Group Owner.

– In the Group Owner area, type the information for SSID and Passcode.

5. For DHCP Server:

• Type the IP Address and Subnet Mask.

• For IP Address Lease Time, type the number of minutes.

6. Click OK.

To configure Wi-Fi Direct at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator.

3. Touch Device→Connectivity→Wi-Fi Direct.

4. For Wi-Fi Direct, touch the enable toggle button.

5. Touch Setup.

6. Touch Group Role, then select an option.

7. If needed, touch SSID Suffix, then type a suffix.

8. If you selected Group Owner as the Group Role, in the Passcode field, enter an eight-character passcode.

9. Touch OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

Note: For the new settings to take effect, restart your printer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

USB

The printer provides multiple USB ports. The exact number varies, depending on the printer model. All models have the following two USB ports:

• One host port on the front of the printer

• One target port on the back of the printer

In the Embedded Web Server, the USB configuration window provides two toggle buttons for enabling USB:

• Enable: This toggle button enables and disables all the USB ports at the same time.

• USB Port: This toggle button enables and disables only the target port on the back of the printer.

To configure USB:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click USB.

3. Enable a port.

• To enable USB communication on all USB ports, click the Enable toggle button.

• To enable the target USB port on the back of the printer, click the USB Port toggle button.

Note: To use the target USB port on the back of the printer, click both the Enable toggle

button and the USB Port toggle button.

1. To enable Printer Job Language, click the PJL toggle button.

2. Click Print Mode, then select a mode.

3. For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before canceling the print job.

4. Click Adobe Communication Protocol, then select a protocol.

5. To enable PostScript

6. Click OK.

Note: For the new settings to take effect, restart your printer.

Wait Timeout (RAW Mode), click the toggle button.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

NFC

Near field communication (NFC) is a technology that enables devices to communicate when they are within 10 centimeters of each other.

You can use NFC to obtain the network interface to establish a TCP/IP connection between your device and the printer.

Note:

• Currently, Xerox

• To print wirelessly after you enable NFC, install the Xerox Print Services plug-in on your Android device. The plug-in is available from the Google Play store.

• For NFC to function properly, first enable NFC, then enable Plug-in Features.

To enable NFC:

1. In the Embedded Web Server, log in as a system administrator, then click Connectivity.

2. In the Connections area, click NFC.

3. To enable NFC, enable the toggle button.

4. Click OK.

To configure the device to use plug-ins:

1. Click System→Plug-in Settings.

2. For Plug-in Feature, enable the toggle button.

3. Click Close.

Note: For the new settings to take effect, restart your printer.

VersaLink®printers only support NFC with Android-based devices.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

AirPrint

AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile devices and Mac OS-based devices without the need to install a print driver. AirPrint-enabled printers allow you to print or fax directly from a Mac, an iPhone, iPad, or iPod touch.

Note:

• AirPrint and all of required protocols are enabled by default.

• Not all iOS applications support printing using AirPrint.

• Wireless devices must join the same wireless network as the printer. A system administrator can connect the printer by its wired network interface.

• The device that submits the AirPrint job must be on the same subnet as the printer. To allow devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.

• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch (3rd generation or later), running the latest version of iOS.

• The Mac OS device must be Mac OS 10.7 or later.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. To enable access to the USB port, for USB Connection, click the toggle button.

5. In the Bonjour area:

• For Printer Name, type the name of the printer as you want it to appear on the LAN, Wi-Fi, and Wi-Fi Direct networks.

• For Location, type the physical location of the printer.

• For Latitude and Longitude, type the geographical coordinates of the printer.

6. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. Ensure that the Enable toggle button is selected.

4. In the IPP Authentication area:

• To enable Basic Authentication, click the toggle button.

• For User Name, Password, and Retype Password, type the login credentials for the printer.

5. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint. Ensure that the Enable toggle button is selected.

3. For Security Certificates area, click Edit.

4. Click Device Certificates, then select a category of certificates.

5. Select one or more certificates to import, then click Import. The Import Certificate window

appears.

a. Click Select, then navigate to the certificate that you want to import. Click Open.

b. For Password and Retype Password, type the password for the new certificate.

c. Click Import.

d. In the lower part of the Security Certificates window, click to select a certificate from the list.

If you want to select all the certificates in the list, click Select/Clear All.

e. Click Close.

f. Click OK.

Note: The Import function is accessible only if HTTPS SSL is enabled. For details, refer to

HTTP.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Mobile Printing, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. For Software Update, click Edit and Check Now.

Note: The Edit and Check Now button takes you to the Software Update feature in the

Embedded Web Server. For details, refer to Updating the Printer Software.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click AirPrint.

3. To enable AirPrint, for Enable, click the toggle button.

4. In the Supplies area, click Check Status.

Note: The Check Status button takes you to the Supplies page in the Embedded Web

Server. For details, refer to Configuring Low Supply Warning

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Google Cloud Print

Google Cloud Print allows you to print documents that are stored in the cloud without using a print driver.

Before you begin:

• Set up a Google email account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

To register a printer in Google Cloud Print:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click Google Cloud Print.

3. To enable Google Cloud Print, click the Enable toggle button.

4. Click OK.

5. Restart the printer, then wait two minutes for the printer to connect.

6. Refresh your Web browser, then in the Mobile Printing area, click Google Cloud Print.

7. Click Printer Registration.

8. Click Register.

9. In the printer registration page, type the URL provided, or use your mobile phone to scan the

barcode. Then click OK.

10. Click OK.

11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.

Note:

• Once the printer is registered, the word Registered appears in the printer status.

• The default printer name appears in this format: Model name (MAC address).

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

Mopria

Mopria™ is a software feature that enables users to print from mobile devices without requiring a print driver. You can use Mopria™ to print from your mobile device to Mopria™-enabled printers.

Note: To enable printing, install the Mopria™ app or plug-in available from the appropriate app

store.

To configure Mopria™:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Mobile Printing area, click Mopria™.

3. Click On or Off, as needed.

4. Click OK.

Note: Mopria™ cannot be disabled when both the IPP port and Bonjour ports are enabled.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Multicast DNS (Bonjour)

When you enable Multicast DNS (Bonjour) on the printer, the printer responds to mDNS calls. Any computer that runs the Apple Macintosh OS Bonjour technology can discover the printer on a network if on the same subnet.

To configure mDNS (Bonjour):

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click Bonjour.

3. To enable Bonjour, for Port, click the toggle button.

4. For LAN, Wi-Fi, and Wi-Fi Direct, configure the fields that are appropriate to your installation.

5. In the LAN area, for Wide-Area Bonjour, click the toggle button to enable.

6. For all the types of networks:

• To specify a host server for the printer, for Host Name, type the name of the host server.

• For Printer Name, type a name for the printer up to 63 characters long. If you leave the field blank, then multicast DNS determines the name.

7. Click OK.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

FTP

File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup, and Software upgrade can use FTP as a filing service.

To configure FTP settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click FTP.

3. To enable FTP, for FTP Client Port, enable the toggle button.

4. To select a transfer mode, click Transfer Mode, then select an option.

• Passive Mode: This option transfers data over a random port specified by the FTP server from a connection made from the printer.

• Active Mode: This option transfers data over a fixed, known port from a connection made from the server.

5. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

SFTP

Secure File Transport Protocol (SFTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. SFTP works with Secure Socket Shell (SSH) to ensure that data is encrypted and transferred securely.

To configure SFTP settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SFTP.

3. To enable or disable SFTP, click the SFTP Client Port toggle button.

4. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

HTTP

Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers.

Note: For more information about SSL/TLS settings, refer to Managing Settings for SSL/TLS.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click HTTP.

3. To change the HTTP port number, for Port Number, type a value in the field. The default is 80.

4. To enable HTTPS (SSL) communication, for Enable HTTPS, select the toggle button.

Note: Some features require HTTPS. When HTTPS is disabled, the features that require

HTTPS do not appear.

5. To change the HTTPS port number, for HTTPS Port Number, type a value in the field. The default is 443.

6. For Maximum Connections, type a value in the field. The range is 1–8 connections.

7. For Connection Timeout, type a value in the field. The range is 1–255 seconds.

8. For Device Certificate, click Device Certificate, then select a value.

9. To enable CSRF Protection, select the toggle button.

10. To enable a proxy server, for Proxy Server, select the toggle button.

If you enabled a proxy server, in the Proxy Server area, click Setup, then select an option:

• To have the printer locate the proxy server using WAPD, select Automatic.

• To use the configured default proxy settings script, select Configuration Script, then type the

URL for the script.

• To enter an IP address for the proxy server, select Manual, then configure the following

settings:

– For Type, select the address type.

– For IP Address and Port, type the IP address and port number.

– To specify a password, for Password Required, select the toggle button.

– If you enabled a password, type the login information into the Login Name, Password,

and Retype Password fields.

– To specify IP addresses that do not go to the proxy server, for Exception List, type the IP

11. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

address or range of addresses.

Network Connectivity

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A Wi-Fi Direct connection does not require manual configuration.

Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.

• The Wi-Fi Direct connection is disabled by default.

To configure Wi-Fi Direct from the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Wi-Fi Direct.

3. To enable Wi-Fi Direct, click the Enable toggle button.

4. Click Group Role, then select an option from the menu.

• To set the printer to configure the Group Role automatically:

– Select Auto.

– For Device Name, type a name for the printer.

• To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point:

– Select Group Owner.

– In the Group Owner area, type the information for SSID and Passcode.

5. For DHCP Server:

• Type the IP Address and Subnet Mask.

• For IP Address Lease Time, type the number of minutes.

6. Click OK.

To configure Wi-Fi Direct at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator.

3. Touch Device→Connectivity→Wi-Fi Direct.

4. For Wi-Fi Direct, touch the enable toggle button.

5. Touch Setup.

6. Touch Group Role, then select an option.

7. If needed, touch SSID Suffix, then type a suffix.

8. If you selected Group Owner as the Group Role, in the Passcode field, enter an eight-character passcode.

9. Touch OK.

Note: For the new settings to take effect, restart your printer.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

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1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Connectivity.

3. Touch HTTPS.

4. Touch Enabled.

Note: When Secure HTTP is enabled, all pages in the Embedded Web Server contain https:// in

the URL for the webpage.

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1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

2. In the Embedded Web Server, log in as a system administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

3. Click Connectivity→HTTP.

4. To enable HTTPS, click the HTTPS (SSL) toggle button.

Note: A check mark on the toggle button indicates that the setting is enabled.

5. Click OK.

6. To activate your changes, at the prompt, click Restart Now.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Internet Protocol (IP) is a protocol within the Internet Protocol Suite that manages the transmission of messages from computer to computer.

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You can use the printer control panel to assign a static IP address to your printer. After you assign an IP address, you can change it in the Embedded Web Server.

To assign a static IP address to the printer, ensure that you have the following information:

• An IP address that is configured properly for your network

• The Network Mask address

• The default router or gateway address

If your printer is on a network managed by a network administrator, contact your network administrator to obtain the network information.

For a home network using routers or other devices to connect the printer to the network, refer to the device instructions on assigning network addresses. The router or device documentation can give you a range of acceptable address numbers you can use. It is important that the addresses are similar, but not the same as, the IP addresses used by other printers and computers on the network. Only the last digit of the IP address must be different. For example, your printer can have the IPv4 address

192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP

address 192.168.1.4.

192.168.1.2, and your device allows IP addresses to 192.168.1.255, select an address between

192.168.1.200 and 192.168.1.254. If your computer has an IP address of 192.168.1.100 or higher,

select an address between 192.168.1.2 and 192.168.1.50.

Note:

• When you set a static IP address, Xerox recommends that you set a DHCP reservation at the same time. For details, refer to your router documentation.

• In IPv6 network configurations, the IPv6 address is assigned automatically.

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1. At the printer control panel, log in as administrator, then press the Home button.

2. Touch Device→Connectivity→Ethernet→IPv4.

3. For Enable IPv4, select the toggle button.

4. Touch Mode, then touch Static.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

5. When prompted with an acknowledgement message about the printer restarting, touch

Continue.

Note: The printer restarts later in the procedure.

6. One at a time, touch the fields for IPv4 Address, IP Gateway Address, and Network Mask Address,

then type the IP addresses into the fields. After each address, touch Enter.

7. Touch Restart.

The printer restarts.

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If your printer has a valid network address, you can configure TCP/IP settings in the Embedded Web Server. For details, refer to Assigning a Network Address.

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You can configure the printer to communicate with networks that use IPv4, IPv6, or both.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the Common area, click Edit.

4. For Host Name, type the name to appear for the printer.

5. Click IP Mode, then select an option.

Note: The Dual Stack setting allows the router to assign IPv4 and IPv6 IP addresses, as needed.

1. When in Dual Stack mode, you can give priority to the IPv6 address for resources. For IPv6 Priority over IPv4 at Domain Name Resolution, enable the toggle button.

2. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the IPv4 area, click Edit.

4. For Mode, select an option:

• DHCP with Auto IP: This option allows the printer to assign an IP address when a DHCP

server is not on the network or is not responding. The printer sends a request for an IP address to a DHCP server. If the printer does not receive a response, then the printer automatically assigns an IP address.

• Static: This option disables dynamic addressing and allows you to type a static IP address.

Type an IP Address, Subnet Mask, and Gateway Address.

• BOOTP: This option permits the printer to obtain an IP address from a BOOTP server that is

not configured to accept DHCP requests.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

• DHCP: This option permits the printer to obtain an IP address from a DHCP server or from a

BOOTP server that is configured to accept DHCP requests. The printer requests that the server register the IP address and hostname of the printer with the DNS server.

5. To release the DCHP address when the printer is powered off, for Release current IP when the

Device is powered off, select the toggle button.

6. Click OK.

Note:

• For the new settings to take effect, restart the printer.

• Changing the IP address disconnects the Embedded Web Server.

• To reconnect to the Embedded Web Server, in the address field of the Web browser, type the new IP address of the printer.

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IPv6 hosts can configure themselves automatically when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for configuration parameters. If suitably configured, routers respond to this request with a router advertisement packet containing network-layer configuration parameters.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the IPv6 area, click Edit.

4. To select how DHCP operates for IPv6, click Purpose, then select an option.

5. If you have enabled Manual Address, type values for Manual Address and Gateway Address.

6. Click OK.

Note: For the new settings to take effect, restart the printer. Changing the IP address

disconnects the Embedded Web Server.

7. To reconnect to the Embedded Web Server, in the address field of the Web browser, type the new IP address of the printer.

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Domain Name System (DNS) is a system that maps host names to IP addresses.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the DNS area, click Edit.

4. For Domain Name, type a unique name for your printer. If the host name registers to the DNS server successfully, the host name appears as a Verified Host Name. The default host name is XRXxxx, where xxx is the MAC address of the printer.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

Note: If no host name appears on the network, the host name did not register to the DNS

server successfully. Configure your DHCP server to perform updates on behalf of the DHCP

clients.

1. For Connection Timeout, type the amount of time to wait before the connection times out.

2. For IPv4 DNS Servers, to let DHCP assign address, for Use DHCP to Assign Address, enable the

toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.

• For Alternate Server 1, type the IP address for the first alternate DNS server.

• For Alternate Server 2, type the IP address for the second alternate DNS server.

3. For IPv4 DNS Servers, to let DHCP assign the address, for Use DHCPv6-lite to Assign Address,

enable the toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.

• For Alternate Server 1, type the IP address for the first alternate DNS server.

• For Alternate Server 2, type the IP address for the second alternate DNS server.

4. For DNS Search Domains, select Generate Search Domain List Automatically. Alternatively, you

can define up to three DNS Search domains.

• For Primary Domain, type the IP address for the primary DNS server.

• For Alternate Domain 1, type the IP address for the first alternate DNS server.

• For Alternate Domain 2, type the IP address for the second alternate DNS server.

5. Click OK.

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Domain Name System (DNS) is a system that maps host names to IP addresses.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the DNS area, click Edit.

Note: If no host name appears on the network, the host name did not register to the DNS

server successfully. Configure your DHCP server to perform updates on behalf of the DHCP

clients.

1. For Connection Timeout, type the amount of time to wait before the connection times out.

2. For IPv4 DNS Servers, to have DHCP assign address, for Use DHCP to Assign Address, enable the

toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.

• For Alternate Server 1, type the IP address for the first alternate DNS server.

• For Alternate Server 2, type the IP address for the second alternate DNS server.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

3. For IPv6 DNS Servers, to have DHCP assign the address, for Use DHCPv6-lite to Assign Address,

enable the toggle button. If you do not use DHCP, enter the following information:

• For Primary Server, type the IP address for the primary DNS server.

• For Alternate Server 1, type the IP address for the first alternate DNS server.

• For Alternate Server 2, type the IP address for the second alternate DNS server.

4. For DNS Search Domains, select Generate Search Domain List Automatically. Alternatively, you

can define up to three DNS Search domains.

• For Primary Domain, type the IP address for the primary DNS server.

• For Alternate Domain 1, type the IP address for the first alternate DNS server.

• For Alternate Domain 2, type the IP address for the second alternate DNS server.

5. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click Ethernet.

3. In the 802.1X area, click Setup.

4. For Enable 802.1X, click the toggle button.

5. Click Authentication Method, then select an option.

6. For Certificate Verification, click the toggle button.

7. For the login credentials, type values for User Name (Device Name), Password, and Retype Password.

8. Click OK.

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Network Connectivity

IPP

Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. When IPP is configured, IPP authentication allows users to authenticate their identities using IPP through HTTP authentication methods. An IPP client can pass user credentials to the printer to use for authentication.

To configure IPP:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Protocols, click IPP.

3. For Port, enable the toggle button.

4. For PJL, enable the toggle button.

5. For print mode, click Print Mode, then select an option. The default value is Auto.

6. For Alternate Port (IPP), enable the toggle button.

7. If you enabled Alternate Port (IPP), for Alternate Port Number (IPP), type a port number in the field, or use the default port number of 80.

8. For Alternate Port (IPPS), enable the toggle button.

9. If you enabled Alternate Port (IPPS), for Alternate Port Number (IPPS), type a port number in the field, or use the default port number of 443.

10. For TBCP Filter, enable the toggle button.

11. For Password Required, enable the toggle button.

12. For Connection Timeout, enable the toggle button.

13. If you enabled Connection Timeout, for Timeout, type the number of seconds in the field.

14. Click OK.

Note: For the new settings to take effect, restart your printer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

LDAP

Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an LDAP information directory, on an external server. LDAP can also be used for network authentication and authorization. LDAP directories are optimized heavily for read performance. Use this page to define how the printer retrieves user information from an LDAP directory.

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The LDAP Server page displays the current LDAP servers configured for your printer. You can configure a maximum of nine LDAP servers for your printer.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Servers/Directory Services.

4. In the Server Information area:

• For IP Address/Host Name : Port, type an IP address or host name for the LDAP server and, if

needed, a port number.

• For Backup IP Address/Host Name : Port, type an IP address or host name for the backup

LDAP server and, if needed, a port number.

• Click LDAP Server, then select a server type.

For more settings, continue with Configuring LDAP Server Additional Information.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Servers/Directory Services.

In the Advanced Settings area:

4. For Search Directory Root, in Base DN format, type the root path of the search directory.

Note: For details on Base DN, refer to the RFC 2849 - LDAP Data Interchange Format

Technical Specification on the Internet Engineering Task Force website.

5. To specify the login credentials to access the LDAP directory, click Login Credentials for Database Search, then select an option.

• Logged-in User: This option instructs the printer to log in to the LDAP server with the

credentials of the user that is logged in to the device.

• Predefined: This option instructs the printer to use specific credentials when the printer

accesses the LDAP server. If you select Predefined, for Login Name and Password, type the credentials.

6. For Login, Password, and Retype Password, type the login credentials for the LDAP server.

7. For Maximum Number of Search Results, type a number. The default is 50.

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Network Connectivity

8. To define a timeout, click Search Timeout, then select an option:

• Use LDAP Server Timeout: This option uses the current settings for the LDAP server.

• Specify Timeout: This option sets a specific duration before the LDAP search times out.

Note: If you experience trouble retrieving results from your LDAP server, use the Specify

Timeout option.

9. If you selected Specify Timeout, for Timeout, type the number of seconds that the printer waits before it stops the LDAP search.

10. To include more LDAP servers in your searches, for LDAP Referrals, select the toggle button.

11. If you enabled LDAP Referrals, for Maximum Number of LDAP Referral Hops, type the maximum number of hops.

12. Click OK.

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LDAP servers display various results, depending on how they implement mappings. You can map LDAP fields to fields on your printer, and edit current map settings for fine-tuned server search results.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP User Mappings.

4. In the Search area, for User Name, type a user name, then click Search.

5. For Search Conditions, click the menu for each field, then remap the field as needed. The schema on the LDAP server defines the headings.

6. Click OK.

Note: If the user mapping is incorrect, an LDAP search in the Embedded Web Server can work

properly, but authentication at the printer still fails.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click LDAP Authentication.

4. Click Authentication Method, then select an option.

5. To specify a user name as a search parameter, for Common Name, type the user name for the authorized user.

6. To specify a login name as a search parameter, for Login User Name, type the login name for the authorized user.

7. To add a text string to a user name, for Use Added Text String, click the toggle button.

8. If you enabled Use Added Text String, for Added Text String, type the text string to add for authentication.

9. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Type the LDAP search string or filter where LDAP represents the string provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the desired information. For example, to ensure that only a person is returned rather than equipment or conference rooms, type (objectClass=user) (sAMAccountName=LDAP.

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You can edit custom filters so that text strings typed at the control panel are changed to match the format that the LDAP server requires.

There are three types of filters that you can customize:

• User ID Query Filter: This option allows you to customize the standard filter that the printer uses

when searching for the name of the logged-in user. For example, when remote authorization is configured, and a user logs in at the control panel, the printer searches the authorization server using this filter. The standard filter looks in the field mapped as the Login Name field. If you are using an ADS LDAP server, this field is typically sAMAccountName. If you want a search for a specific person to return an exact match, do not use wildcard characters.

• Email Address Book Filter: This option allows you to customize the standard filter when a user

performs a search in the Network Address Book.

• Fax Address Book Filter: This option allows you to customize the standard filter when a user

performs a search in the Fax Address Book.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LDAP.

3. Click Custom Filters.

4. For User ID Query Filter, type the LDAP search string or filter where LDAP represents the string provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to ensure that only a user name is returned, rather than equipment names or conference room names, type (objectClass=user) (sAMAccountName=LDAP).

5. To add a custom filter for email address returns, for Email Address Book Filter, click the toggle button.

6. Type the LDAP search string or filter as needed, where LDAP represents the string provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to find users only, type (ObjectClass=Person)&(cn= LDAP*).

7. To add a custom filter for fax address returns, for Fax Address Book Filter, click the toggle button.

8. Type the LDAP search string or filter as needed, where LDAP represents the string provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to return the needed information. For example, to find users only, type (ObjectClass=Person)&(cn= LDAP*).

9. Click OK.

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System Administrator Guide

Network Connectivity

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You can configure the printer to allow the logged-in user to access address book information that is stored on an LDAP server. The logged-in user can access address book contact information based on the permissions set for the user on the LDAP server.

1. In the Embedded Web Server, log in as administrator.

2. Check the date and time on the printer. For details, refer to Setting the Date and Time.

Note: Ensure that the date and time on the printer is within 5 minutes of the date and

time on the authenticating server. Xerox recommends that you assign the printer to the

same time server that the LDAP server uses. For configuration details, refer to SNTP.

3. Configure LDAP. To configure the LDAP Server, click Connectivity→LDAP→LDAP Servers/ Directory Services. For details, refer to Adding LDAP Server Information.

4. Configure authentication to use the Network login method for LDAP or Kerberos, depending on your server. For details, refer to Setting the Network Login Method.

Note: If you do not know your server type, contact your network administrator.

5. Set Guest Access to No Access. This setting requires that all users log in to access printer functions. For details, refer to Editing Guest Access.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

LPD

Network Connectivity

The Line Printer Daemon (LPD) protocol provides printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh LPR print protocol.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click LPD.

3. For Port, enable the toggle button.

4. For Port Number, type a value.

5. For PJL, enable the toggle button.

6. Click Print Mode, then select an option.

7. For TBCP Filter, enable the toggle button.

8. For Timeout, type the number of seconds that the printer waits when a job is interrupted and data stops arriving.

9. For Maximum Number of Sessions, type the maximum number of simultaneous jobs that the printer can accept.

10. Click Parameter Text String Encoding, then select an option.

11. To use TCP-MSS, enable the toggle button, then for IPv4 Subnet 1, IPv4 Subnet 2, and IPv4 Subnet 3, type the IP addresses and port numbers.

12. Click OK.

. Windows®uses LPD for

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System Administrator Guide

Network Connectivity

Raw TCP/IP Printing

Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.

Note: Enable TCP/IP before enabling Raw TCP/IP printing.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click Port 9100.

3. For Port, enable toggle button.

4. For Port Number, ensure that the Port is set to 9100.

5. For PJL, enable the toggle button.

6. Click Print Mode, then select an option.

7. For Timeout, type the number of seconds.

8. For TBCP Filter, enable the toggle button.

9. To use TCP-MSS, enable the toggle button, then for IPv4 Subnet 1, IPv4 Subnet 2, and IPv4 Subnet 3, type the IP addresses and ports.

10. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

S/MIME

Secure/Multipurpose Internet Mail Extensions (S/MIME) is a standard for public key encryption and signing of MIME data.

To configure S/MIME:

1. In the Embedded Web Server, log in as administrator, then click Connectivity→S/MIME.

2. For Enable, click the toggle button.

3. In the S/MIME Setting area:

• Click Message Digest Algorithm, then select an option.

• Click Message Encryption Algorithm, then select an option.

4. In the Email area, to hide recipient addresses, for Send to Each Address but Hide Recipients Addresses, click the enable toggle button.

5. Click OK.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

SMTP

Simple Mail Transfer Protocol (SMTP) is an Internet standard used to transmit email across IP networks. Your printer uses SMTP to transmit scanned images, Internet fax jobs, and alerts through email.

To configure SMTP Server settings:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SMTP.

3. For Email Submission, click the toggle button.

4. To have the printer send email alerts, for Email Notification, click the toggle button.

5. For Device Email, type the email address assigned to the printer.

6. In the SMTP Server area:

• Click Server Address.

• Enter the name of the SMTP server in one of the following ways:

– In the Server Address field, type the name of the SMTP server.

– To search for the server, click Select Server from List, click Search, select an SMTP server,

then click OK.

• For Outgoing SMTP Port Number, type the port number of the server that sends email. The

default port number is 25.

7. In the Connection Security area, select a security protocol. If no protocol is used by your SMTP server, select Off.

Note:

• If you do not know the encryption method that your server supports, select STARTTLS (If available). If you select STARTTLS (If available), the printer attempts to use STARTTLS. If

your server does not support STARTTLS, SMTP communication is not encrypted.

• If your email server requires encryption but does not offer a STARTTLS command to the printer, the email process fails.

1. In the Outgoing SMTP Authentication area:

• To enable SMTP authentication, click SMTP Authentication, then from the menu, select SMTP AUTH.

• If you enabled SMTP authentication, then for SMTP AUTH User Name, SMTP AUTH Password, and Retype Password, type the login credentials.

• If you enabled SMTP authentication, click Validation Type, then select an option.

– On Device: The printer uses the values for SMTP AUTH User Name and SMTP AUTH

Password to submit to the SMTP server.

– On Network: The printer uses the network login credentials for the user to send an email

to the SMTP server.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

• If you selected On Network, click If Unsuccessful, then select an option.

– Cancel Sending: This option cancels the email submission.

– Retry on Device: This option makes a second attempt to send the email using the On

Device authentication.

2. Click OK.

Network Connectivity

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

SMB

Server Message Block (SMB) is a client server, request-response protocol that provides shared access to files, printers, ports, and miscellaneous communications between nodes on a network.

Note: For details on how to set up scanning to a shared folder, refer to Scanning Setup

Overview.

To configure SMB:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SMB.

3. For Port, enable the toggle button.

4. If needed, for WINS Server Address Acquisition by DHCP, enable the toggle button.

5. If you did not enable WINS Server Address Acquisition by DHCP:

• For Primary WINS Server Address, type the IP address for your primary WINS server.

• For Secondary WINS Server Address, type the IP address for your secondary WINS server.

Note: If DHCP is configured, WINS IP addresses are overridden.

6. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

SNMP

Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network.

You can use the SNMP configuration pages in the Embedded Web Server to:

• Enable or disable Authentication Failure Generic Traps.

• Enable SNMPv3 to create an encrypted channel for secure printer management.

• Assign privacy, authentication protocols, and keys to Administrative and key user accounts.

• Assign read and write access to User accounts.

• Limit SNMP access to the printer using hosts.

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SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol. SNMPv1 operates over protocols such as User Datagram Protocol (UDP), IP, and Novell Internet Packet Exchange (IPX).

SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1.

SNMPv1/v2c uses the following community names:

• Community Name Read Only: The Community Name Read Only returns the password for the

SNMP GET requests to the printer. Applications that obtain information from the printer using SNMP, such as the Embedded Web Server, use this password. The default value is public.

• Community Name Read/Write: The Community Name Read/Write returns the password for the

SNMP SET requests to the printer. Applications that set information on the printer using SNMP use this password. The default value is private.

• Default TRAP Community Name: The Default TRAP Community Name specifies the default

community name for all traps that the printer generates. Individual Trap Community Names that are specified for each trap destination address can override the community name. Ensure that you make each Trap Community Name unique. The default value is SNMP_trap.

Note: Changes made to the community names for this printer require corresponding changes

to GET or SET community name applications using SNMP.

To configure SNMPv1/v2c:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SNMP.

3. For Port, click the toggle button.

4. For Send Authentication Error Traps, click the toggle button.

5. Click SNMPv1/v2.

6. If needed, for Community Name Read Only, type an SNMP GET name.

7. If needed, for Community Name Read/Write, type an SNMP SET name.

8. If needed, for Default Trap Community Name, type an SNMP trap name.

9. In the System Administrator Login ID area, type the login ID for the administrator.

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System Administrator Guide

Network Connectivity

10. You can set Trap Destinations for LAN1 and Wi-Fi. For Trap Destination:

• Click an available field.

• Select the address type. Options include IPv4, IPv6, or Host Name.

• For IP Address/Host Name and Port, type the IP address or the network host name for the Trap Destination, then type the port number.

• For Trap Community Name, type a name.

• For Traps to Be Received, select the traps that the SNMP manager receives. For each item, enable the toggle button.

• Click OK.

11. Click OK.

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SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). SNMPv3 provides three important security features:

• Message integrity to ensure that tampering with a packet does not occur during transit

• Authentication to verify that the message is from a valid source

• Encryption of packets to prevent unauthorized access

Note:

• Ensure that HTTPS SSL communication is enabled. For details, refer to Configuring HTTP

Settings in the Embedded Web Server.

• To use SNMPv3 in FIPS Mode, enable FIPS 140-2. For details, refer to FIPS 140-2.

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Note:

• To change the settings for SNMPv3, first enable HTTPS (SSL) communication. For details, refer to Enabling HTTPS at the Control Panel.

• To use SNMPv3 in FIPS mode, first enable FIPS 140-2. For details, refer to FIPS 140-2.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SNMP.

3. For Port, select the toggle button.

4. Click SNMPv3.

5. For Enable (Read), select the toggle button.

6. To enable write access, for Write, select the toggle button.

7. To enable the system administrator account, for System Administrator Account, select the toggle button.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

Note: When using SNMPv3 in FIPS mode, Message Digest Algorithm is set to SHA-1 and

Message Encryption Algorithm is set to AES-128 automatically. To change these options,

first disable FIPS mode. For details, refer to FIPS 140-2.

a. For Message Digest Algorithm, select MD5 or SHA-1.

b. Type the authentication password, then retype the password.

c. For Message Encryption Algorithm, select DES or AES-128.

d. Type the encryption password, then retype the password.

8. To enable the print drivers account, for Print Drivers Account, select the toggle button.

Note: When using SNMPv3 in FIPS mode, the Message Digest Algorithm and Message

Encryption Algorithm options are set automatically. To change these options, first disable

FIPS mode. For details, refer to FIPS 140-2.

9. To configure trap destinations, click any available trap destination field, then configure as needed.

• For Type, click IPv4, IPv6, or Host Name.

• For IP Address: Port or Host Name: Port, type the IP address or host name.

• Click User Name, then select an option.

• For Traps to Be Received, to enable specific traps, for each trap, select the toggle button.

• Click OK.

10. Click OK.

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System Administrator Guide

Network Connectivity

SNTP

Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection.

To configure SNTP:

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click SNTP.

3. For Time Server Synchronization, click the toggle button to enable.

4. Click OK.

5. For Time Server Address, type the IP address or host name for the time server.

6. For Time Synchronization Interval, type the synchronization interval in hours.

7. Click OK.

Note: For the new settings to take effect, restart your printer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Network Connectivity

SOAP

SOAP is an open-standard, platform-independent, XML-based messaging protocol that allows computers and networks using different operating systems to exchange information.

To enable SOAP:

1. In the Embedded Web Server, log in as administrator, then click Connectivity→SOAP.

2. For Port, click the enable toggle button.

3. Click OK.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Network Connectivity

WSD

Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating systems. WSD is one of several supported communication protocols.

Note: To use WSD Scan services, ensure that your computer is set up to receive scans using

WSD Scan services.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Protocols area, click WSD (Web Services on Devices).

3. To enable WSD for scanning services, for WSD Scan, enable the toggle button.

4. To enable WSD for printing services, for WSD Print, enable the toggle button.

5. For Port Number, type a port number or TCP/IP socket number.

6. For PJL, enable the toggle button.

7. Click Print Mode, then select an option.

8. Click TBCP Filter, then select Enabled or Disabled.

9. For Data Reception Timeout, type the amount of time to wait before the data receiving connection times out. The default is 30 seconds.

10. For Notification Delivery Timeout, type the amount of time to wait before the delivery notification connection times out. The default is 8 seconds.

11. For Maximum IP Packet TTL, type a value for the maximum number of hops.

12. To load balance the number of subscribers, for Maximum Number of Subscribers, type a number. The default is 50.

13. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Security

This chapter contains:

• Setting Access Rights ........ ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... .............. .... 78

• Configuring Authentication Settings .... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 80

• Configuring Authorization Settings . ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 87

• Enabling Firmware Verification .... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 92

• Configuring Feature Enablement... ..... ..... .............. ..... ..... ................... ..... ................... ..... ........... 93

• Enabling a Software Option ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ....... 94

• Security Certificates ... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... . 95

• Managing Disk Drives . ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ... 101

• Managing Network Security Settings.. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 102

• Setting System Timeouts ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 107

• USB Port Security . ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... 108

For reference:

www.xerox.com/security

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

Setting Access Rights

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Authentication is the process of confirming your identity. When the system administrator enables authentication, the printer compares the information that you provide to another source of information, such as an LDAP directory. The information can be a user name and password, or the information stored on a magnetic, proximity, or smart card. If the information is valid, you are considered an authenticated user. Personalization allows the printer to retrieve user information to customize features.

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Authorization is the function of specifying the features that users are allowed to access, and the process of approving or disapproving access. You can configure the printer to allow users to access the printer, but restrict access to certain features, tools, and apps. For example, you can allow users to access copying but restrict access to scanning. You can also control access to features at specific times of the day. For example, you can restrict a group of users from printing during peak business hours.

There are two types of authorization:

• Local Authorization verifies user information on the printer to approve access.

• Network Authorization verifies user information stored externally in a network database, such as

an LDAP directory, to approve access.

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Personalization is the process of customizing services for a specific user. The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home, or Email Scanning features.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device User Roles.

Note: Before you can edit or create a Device User Role, the printer requires that you

change the administrator password from its default value. If you have already changed the administrator password, you do not need to change it again. For details, refer to Changing

the System Administrator Password.

2. For the user role for which you want to configure permissions, click Edit.

3. For Control Panel Permissions, select Custom Permissions.

4. Click Setup.

The Custom Permissions Setup page opens.

5. Click Address Book.

6. For Access Address Book, select Allow.

7. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

8. On the Custom Permissions Setup page, click Personalization.

9. For Customize Features Within Apps, click Allow.

10. Click OK.

11. Click Close.

12. Click OK.

Security

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

Configuring Authentication Settings

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Login methods provide different levels of authentication and allow different ways to access the printer. You can choose from the following login methods:

• Simple: For the Simple level, users type their user name or select it from a list at the control panel

or in the Embedded Web Server. The printer uses no other levels of authentication. If you do not need secure access to the printer, use this method.

• Local: For the Local level, to prove their identity, users type their user name and password at the

control panel or in the Embedded Web Server. The printer compares the user credentials to the information the user database stored in the printer. If you have a limited number of users, or do not have access to an authentication server, use this authentication method.

• Network: For the Network level, to prove their identity, users type their user name and password

at the control panel or in the Embedded Web Server. The printer compares the user credentials to the information stored on an authentication server.

Note: The printer can use one of the following authentication server types: Kerberos (Windows

ADS), SMB (Windows ADS), or LDAP.

• Convenience: For the Convenience level, users swipe a pre-programmed identification card at the

control panel. To use this method, purchase and install a USB card reader and use an authentication server that supports the Xerox

• Smart Card: For the Smart Card level, users insert a pre-programmed identification card in a card

reader at the control panel. Users also type their user name and password. To use this method, purchase and install a Smart Card reader system.

Note: When you open the Login Method page, the page indicates the current login method by

a check mark and an Edit button. Any unselected methods display a Select button. To edit the

current method, click Edit. To select a different method, click Select.

Convenience Authentication API.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. For Simple, click Select.

3. Select the method for users to identify themselves.

4. Click OK.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. For Local, click Select.

3. Select the method for users to identify themselves.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

4. Click OK.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

User Database

Security

The user database stores user credential information. The printer uses this information for local authentication and authorization, and for Xerox authentication, the printer checks the credentials that a user provides against the information in the user database. When you configure local authorization, the printer checks the user database to determine which features the user is allowed to access.

Note: User names and passwords stored in the user database are not transmitted over the

network.

Standard Accounting. When you configure local

Adding User Information to the User Database

To add user information to the user database, refer to Creating a User Account and Editing the

Account Settings for Individual Users.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. For Network, click Select.

3. Select an authentication protocol, then click Next.

4. Configure the authentication protocol, then click Done.

• For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for Kerberos.

• For details on configuring the SMB (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for SMB.

• For details on configuring the LDAP protocol, refer to Configuring Authentication Server

Settings for LDAP.

5. If a confirmation message appears that prompts you to restart the printer, click Change.

Configuring Authentication Server Settings for Kerberos

1. On the Network Login window, select Kerberos (Windows ADS), then click Next.

2. In the Default Server area, for Realm, type the domain or realm for your authentication server.

3. In the Default Server area, for Server Address, type the IP address and port number for your authentication server.

4. For each alternate server, as needed, type the domain or realm and the server address.

5. To remove an alternate server from the list, click the Trash icon.

6. When you have entered information for all servers, click Done.

Configuring Authentication Server Settings for SMB

1. On the Network Login window, select SMB (Windows ADS), then click Next.

2. In the Default Server area, for Domain, type the domain for your authentication server.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

3. In the Default Server area, for Server Address, type the IP address for your authentication server.

4. For each alternate server, as needed, type the domain and server address.

5. To remove an alternate server from the list, click the Trash icon.

6. When you have entered information for all servers, click Done.

Configuring Authentication Server Settings for LDAP

The printer uses the primary LDAP server for authentication, authorization, and personalization. The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in the Embedded Web Server. If you already have configured LDAP server settings, the printer uses this server automatically when you select LDAP as the network authentication or authorization method. The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails.

For details on configuring the authentication servers settings for LDAP, refer to Adding LDAP Server

Information.

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For Convenience Authentication, the card uses either a magnetic strip or an RFID. A convenience authentication card is different from a Smart Card, which uses an embedded chip. Smart Card use typically requires login and password credentials.

To set the Convenience login method:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. For Convenience, click Select.

Note: The Convenience login method requires that HTTP SSL-TLS is set to On. For details,

refer to Configuring HTTP Settings in the Embedded Web Server.

3. In the Server area, type the IP address and path for the server.

4. To allow users to log in without a card, in the Alternate Login area, select Yes.

5. In the Accounting Codes area, select a source for the accounting code.

Note: The Accounting Codes area appears only if you have enabled Accounting.

6. To configure a local login method, in the Device Website Login Method area:

a. If Local is not currently selected, click Select.

b. When Local is selected, click Edit.

c. Select a method for users to identify themselves, then click OK.

7. If you are prompted to restart the printer, click Restart Later.

8. To configure a network login method, in the Device Website Login Method area:

a. If Network is not currently selected, for Network, click Select.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

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b. Select and configure an authentication protocol.

• For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for Kerberos.

• For details on configuring the SMB (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for SMB.

• For details on configuring the LDAP protocol, refer to Configuring Authentication Server

Settings for LDAP.

Installing a USB Card Reader Plug-in

The Convenience login method uses a USB card reader. To use the USB card reader, ensure that you install the cardreader_sig.jar plug-in. To obtain the plug-in, follow these steps:

1. Open a Web browser and navigate to www.xerox.com/support.

2. In the search field, type the name of your printer model.

3. In the search results, click the printer name.

4. Click Drivers & Downloads.

5. In the Utilities & Applications area, click USB Card Reader Plug-In.

6. Follow the instructions to download the file Cardreader_plugin_with_signature.zip.

The Cardreader_plugin_with_signature.zip file contains the cardreader_sig.jar file and instructions for how to install the plug-in. To install the cardreader_sig.jar file, follow the instructions.

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For Smart Card authentication, the card uses an embedded chip and typically requires login and password credentials. A Smart Card is different from a convenience authentication card, which uses a magnetic strip or RFID. Convenience authentication card use typically does not require a login.

Note: You cannot use Xerox®Standard Accounting with Smart Card authentication.

Configuring Smart Card Server Authentication

1. In the Embedded Web Server, click Permissions→Login/Logout Settings.

2. In the Login Method area, for Smart Card, click Select.

Adding a Domain Controller

1. To add a domain controller, in the Domain Controller area:

• Click Add or the Plus icon (+).

• For Type, select the desired protocol.

• For Address or Host Name, type the IP address or host name for the domain controller.

• For Domain, type the domain name for the domain controller.

• Click OK.

2. To validate the certificate returned by the domain controller, in the Validate area, click the Enable

toggle button.

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System Administrator Guide

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Setting a Timeout and Synchronizing with a Time Server

1. To set a timeout for the Smart Card reader, in the Options area, locate Timeout.

2. For Timeout, type the number of seconds that the printer waits for a response from the domain controller.

3. To synchronize the Smart Card reader with a time server:

• In the Options area, click SNTP.

• For Time Server Synchronization, click the Enable toggle button.

• For Time Server Address, type the IP address for the time server.

• For Time Synchronization Interval, type the number of hours when the Smart Card reader

synchronizes with the server.

• Click OK.

Configuring a Login Method

1. To configure a local login method, in the Device Website Login Method area:

• If Local is not currently selected, click Select.

• When Local is selected, click Edit.

• Select a method for users to identify themselves, then click OK.

2. If you are prompted to restart the printer, click Restart Later.

3. To configure a network login method, in the Device Website Login Method area:

• If Network is not currently selected, for Network, click Select.

• Select and configure an authentication protocol.

– For details on configuring the Kerberos (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for Kerberos.

– For details on configuring the SMB (Windows ADS) protocol, refer to Configuring

Authentication Server Settings for SMB.

– For details on configuring the LDAP protocol, refer to Configuring Authentication Server

Settings for LDAP.

Completing the Smart Card Configuration

1. When finished, click OK.

2. If prompted to restart the printer, click Restart Now.

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You can adjust the settings for user logins from the printer control panel, including:

• Login name case-sensitivity

• Number of failed login attempts that are allowed

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Security

• If the login name appears on the user interface

To select login parameters:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. In the Advanced Settings area, click Edit.

3. To require a case-sensitive login name, in the Input Settings area, click Case Sensitive User Name, then select Case Sensitive.

4. To set a limit on the number of failed login attempts for users:

• In the Authentication Settings area, click Log Failed Login Attempts.

• To enable tracking of failed login attempts, for Log Failed Login Attempts, click the Enable

toggle button.

• If you enabled Log Failed Login Attempts, for Failed Login Attempt Limit, type a number.

• Click OK.

5. To set a limit on the number of failed login attempts for system administrators:

• In the Authentication Settings area, click Limit Failed Login Attempts of System

Administrators.

• To enable tracking of failed login attempts, for Limit Login Attempts of System

Administrators, click the Enable toggle button.

• If you enabled Limit Login Attempts of System Administrators, for Failed Login Attempt Limit,

type a number.

• Click OK.

6. To set the visibility of a user name when logging in, click Display User Name, then select an option.

7. Click OK.

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You can set the parameters for user account logouts on the printer. You can set an immediate log out, or you can set the printer to display a confirmation message before logging out users.

To select a logout parameter:

1. In the Embedded Web Server, log in as administrator, then click Permissions→Login/Logout Settings.

2. In the Logout Confirmation area, select an option.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Password Rules.

2. For Minimum Length, type the minimum number of characters allowed for passwords to access the printer.

3. For Maximum Length, type the maximum number of characters allowed for passwords to access the printer.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

4. To specify if a password can contain a user name, click Password Contains User Name, then select an option.

5. To specify if passwords require numbers or non-alphanumeric characters, click Password Complexity, then select an option.

6. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Security

Configuring Authorization Settings

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The printer recognizes two levels of access.

• Guest Access: This access level applies to anyone using the printer without authentication, such

as in a login or authenticated network access.

• User Accounts: This access level applies to anyone who has a login account with the printer. The

User Accounts are divided further into Roles. Roles assign privileges to perform tasks with the device. By default, the device defines two roles.

• Basic User: This role can be configured to have full privileges or a subset of privileges.

• System Administrator: This Role has full privileges.

You can edit the privileges assigned to the Basic User Role and create Roles with custom privileges.

Note: Users can belong to only one role.

The device provides two types of Roles.

• Device User Role: This role type defines the general functionality that is available to a user, such

as copy, scan, and configuration functions.

• Printing User Role: This role type defines the printing functionality that is available to a user. You

can specify times of day that printing is allowed, restrict color printing, or restrict which applications have access to the printer.

Note: More roles are available, depending on the printer settings for Authentication.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device User Roles.

2. For Device User Roles, click the Plus icon (+).

3. To create a role, select Add New Role.

4. For Role Name, type a name for the new Role.

5. For What makes this role unique?, type a short description of the new Role.

6. In the Control Panel Permissions area, select the level of functionality that you want to assign to the Role.

7. If you clicked Custom Permissions:

• Click Setup.

• For each application that you want to edit, click the application, select the needed access,

then click OK.

• When finished, click Close.

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VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

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8. In the Device Website Permissions area, select the level of functionality that you want to assign to the Role.

9. If you clicked Custom Permissions:

• Click Setup.

• For each function that you want to edit, click the function, select the needed access, then click

OK.

• When finished, click Close.

10. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing User Roles.

2. For Printing User Roles, click the Plus icon (+).

3. To create a role, select Create New Role.

4. For Role Name, type a name for the new Role.

5. For What makes this role unique?, type a short description of the new Role.

6. In the Printing Permissions area, select the level of functionality that you want to assign to the Role.

7. If you clicked Custom Permissions:

• In the Print Time Permissions area, click Setup. Select the appropriate options, then click OK.

• In the Allowed Job Types area, click the toggle buttons to disable any job types that you want

to restrict.

• In the 1-sided Output area, select an option.

• In the Allowed Paper Trays area, to select an option, click the toggle button.

• In the Application Permissions area, click Setup.

• For each application that you want to edit, click the application, select the needed access,

then click OK. When finished, click Close.

8. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device User Roles.

2. For Device User Roles, click the Plus icon (+).

3. Click Add New Role from Existing.

4. Click the menu, then select the role that you want to copy.

5. To add members to the role, click Yes.

6. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

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7. If you clicked Yes to add members:

• Select the members that you want to add.

• Click Done.

8. For Role Name, type a name for the new Role.

9. For What makes this role unique?, type a short description of the new Role.

10. In the Control Panel Permissions area, select the level of functionality that you want to assign to the Role.

11. If you clicked Custom Permissions:

• Click Setup.

• For each application that you want to edit, click the application, select the needed access,

then click OK.

• When finished, click Close.

12. In the Device Website Permissions area, select the level of functionality that you want to assign to the Role.

13. If you clicked Custom Permissions:

• Click Setup.

• For each function that you want to edit, click the function, select the needed access, then click

OK.

• When finished, click Close.

14. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing User Roles.

2. For Printing User Roles, click the Plus icon (+).

3. Click Add New Role from Existing.

4. Click the menu, then select the role that you want to copy.

5. To add members to the role, click Yes.

6. If you clicked Yes to add members:

• Select the members that you want to add.

• Click Done.

7. For Role Name, type a name for the new Role.

8. For What makes this role unique?, type a short description of the new Role.

9. In the Printing Permissions area, select the level of functionality that you want to assign to the Role.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

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10. If you clicked Custom Permissions:

• In the Print Time Permissions area, click Setup. Select the appropriate options, then click OK.

• In the Allowed Job Types area, click the toggle buttons to disable any job types that you want

to restrict.

• In the 1-sided Output area, select an option.

• In the Allowed Paper Trays area, to select an option, click the toggle button.

• In the Application Permissions area, click Setup.

• For each application that you want to edit, click the application, select the needed access,

then click OK. When finished, click Close.

11. Click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device User Roles.

2. For the Role that you want to edit, click Edit.

3. Edit the settings as needed, then click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing User Roles.

2. For the Role that you want to edit, click Edit.

3. Edit the settings as needed, then click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. In the User Accounts area, click the user to add to the Role.

3. To add the user to a Device User Role, in the Roles area, click Device User Role.

4. Select the Role where you want to add the user, then click OK.

5. To add the user to a Printing User Role, in the Roles area, click Printing User Role.

6. Select the Role where you want to add the user, then click OK.

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To remove a member from a Role, use the steps for adding a member to a Role, then move the user to a different role. For details, refer to Adding Members to a Role.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Security

DDeelleettiinngg aa DDeevviiccee UUsseerr RRoollee

Note: You cannot delete the Basic User Role and System Administrator Role.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Device User Roles.

2. For the Role that you want to delete, click Edit.

3. Click Delete.

4. At the confirmation prompt, click Delete.

DDeelleettiinngg aa PPrriinnttiinngg UUsseerr RRoollee

Note: You cannot delete the Basic Printing User Role.

1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Printing User Roles.

2. For the Role that you want to delete, click Edit.

3. Click Delete.

4. At the confirmation prompt, click Delete.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles.

2. For Guest Access, click Edit.

3. To edit the Device User Role functions:

• Click Device User Role

• Configure the settings as needed, then click OK.

4. To edit the Printing User Role functions:

• Click Printing User Role.

• Configure the settings as needed, then click OK.

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1. In the Embedded Web Server, log in as administrator, then click Permissions→Roles→Setup LDAP Permissions Groups.

2. Select New LDAP Server, then click OK.

For details on settings for LDAP, refer to Adding LDAP Server Information.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

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Enabling Firmware Verification

Firmware verification ensures that the Xerox device firmware is certified for your printer.

To enable firmware verification:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Security area, click Firmware Verification.

3. Select On, then click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Configuring Feature Enablement

You can use Feature Enablement to enable new features installed on your printer. To configure Feature Enablement:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Security area, click Feature Enablement.

3. For Unique Function Code, enter the function code.

4. Click OK.

Security

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

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Enabling a Software Option

You can use the Software Option feature to enable optional, purchased software features on your device.

To enable a Software Option:

1. In the Embedded Web Server, log in as administrator, then click System→Security.

Note: The Software Option feature is visible only when HTTPS is enabled. For details, refer

to Configuring HTTP Settings in the Embedded Web Server.

2. In the Security area, click Software Option.

3. For Software Option, type the authorization key that was provided with your purchased software kit.

4. Click OK.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

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Security Certificates

A digital certificate is a file that contains data used to verify the identity of the client or server in an encrypted network transaction. A certificate contains a public key used to create and verify digital signatures. To prove identity to another device, a device presents a certificate trusted by the other device. The device can present a certificate signed by a trusted third party and a digital signature proving that the device owns the certificate.

A digital certificate includes the following data:

• Information about the owner of the certificate

• The certificate serial number and expiration date

• The name and digital signature of the certificate authority (CA) that issued the certificate

• A public key

• A purpose defining how the certificate and public key can be used

There are four categories of certificates:

• A Device Certificate is a certificate for which the printer has a private key. The purpose specified in

the certificate allows it to be used to prove the identity of the printer.

• A Trusted Root CA Certificate is a certificate with authority to sign other certificates. These

certificates usually are self-signed certificates that come from another device or service that you want to trust.

• An Intermediate CA Certificate is a certificate that links a certificate to a Trusted Root CA

Certificate in certain network environments.

• Other Certificates are certificates that are installed on the printer for solution-specific uses.

You can import Certificate Revocation Lists (CRL) directly into the printer. For details on how to use remote Certificate Revocation Lists automatically, refer to Configuring Settings for Certificate

Revocation.

Note: When a ConnectKey®App includes a security certificate, the certificate installs onto the

printer with the ConnectKey

App.

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Your device includes a self-signed HTTPS certificate. The device generates the certificate automatically during device installation. The certificate is used to encrypt communications between your computer and the Xerox device.

Note:

• The Embedded Web Server page for your Xerox device can display an error message that the security certificate is not trusted. This configuration does not lessen the security of the communications between your computer and the Xerox device.

• To eliminate the connection warning in your Web browser, you can replace the self-signed certificate with a signed certificate from a Certificate Authority. For information on obtaining a certificate from a Certificate Authority, contact your Internet Service Provider.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

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1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click System→Security.

3. In the Certificates area, click Security Certificates.

4. Click Create, then select Create Certificate Signing Request (CSR).

5. In each of the fields, enter values that are correct for your implementation.

Note: For information on the correct values for your implementation, refer to https://tools.

ietf.org/html/rfc2511.

6. To save the details and generate the CSR file, click Create.

7. To download the CSR file, click Download. Save the downloaded file to a selected location.

Note: The CSR file is named default.pem.

8. To obtain the Device Server certificate file for your device, locate the file named default.pem, then exchange it with your Certificate Authority.

Note: For information on exchanging the CSR default.pem file for a Device Server

certificate, contact your local Certificate Authority.

9. Save the certificate file in a local folder on your computer hard drive.

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Before installing a Device Server Certificate, ensure that the certificate is in the correct format. Supported certificate encodings and typical file extensions include:

• Distinguished Encoding Rules (DER): .cer, .crt, .der

• PKCS#7: .p7b

Note: For information on obtaining a Device Server Certificate in the correct format, contact

your Certificate Authority.

To install and select a Device Server Certificate for a Xerox device using the Embedded Web Server:

1. In the Embedded Web Server, log in as administrator. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

2. Click System→Security.

3. In the Certificates area, click Security Certificates.

4. Click Import.

5. In the Import Certificates window, click Select.

6. Navigate to the certificate file, select the file, then click Open.

7. Type the password for the certificate, then retype the password.

8. To install the certificate, click Import.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Security

9. To select the certificate as the Device Server Certificate for the Xerox device, in the Network Security area, click SSL/TLS Settings→Device Certificate — Server. Select the appropriate certificate.

10. To save the changes, click OK.

IInnssttaalllliinngg CCeerrttiiffiiccaatteess

To ensure that the printer can communicate with other devices over a secure trusted connection, both devices must have specific certificates installed.

For protocols such as HTTPS, the printer is the server, and must prove its identity to the client Web browser. For protocols such as 802.1X, the printer is the client, and must prove its identity to the authentication server, typically a RADIUS server.

For features that use these protocols, perform the following tasks:

• Install a device certificate on the printer.

Note: When the printer uses HTTPS, a Xerox®Device Certificate is created and

installed on the printer automatically.

• Install a copy of the CA certificate that was used to sign the device certificate of the printer on

the other device.

Protocols such as LDAP and IPsec require both devices to prove their identity to each other.

For features that use these protocols, perform the tasks listed under one of the following options:

To install certificates, option 1:

• Install a device certificate on the printer.

• Install a copy of the CA certificate that was used to sign the device certificate of the printer on

the other device.

• Install a copy of the CA certificate that was used to sign the certificate of the other device on the

printer.

To install certificates, option 2:

If the other device is using a self-signed certificate, install a copy of the trusted certificate of the other device on the printer.

SSeelleeccttiinngg aa CCeerrttiiffiiccaattee

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

3. Click Device Certificates, then select a category of certificates.

4. In the lower part of the Security Certificates window, click to select a certificate from the list. If you want to select all the certificates in the list, click Select/Clear All.

5. Click Close.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

IImmppoorrttiinngg aa CCeerrttiiffiiccaattee

You can install the certificates for the root certificate authority and any intermediate certificate authorities for your company. You can install the self-signed certificates from any other devices on your network.

Supported certificate encodings and typical file extensions include:

• Distinguished Encoding Rules (.cer, .crt, .der)

• Privacy Enhanced Mode/Base64 (.pem)

• PKCS#7 (.p7b)

• PKCS#12 (.pfx, .p12)

Note: The Import function is accessible only if HTTPS SSL is enabled. For details, refer to HTTP.

To install a root certificate:

1. In the Embedded Web Server, click Properties→Security.

2. Click Certificates.

3. Click Security Certificates.

4. Click the Root/Intermediate Trusted Certificates tab.

5. Click Install Certificate.

6. Click Browse or Choose File, then navigate to a signed certificate file.

7. Click Open or Choose.

8. Click Next.

9. To help identify the certificate in the future, type a Friendly Name.

10. Click Next.

The digital certificate appears in the list of Installed certificates.

CCrreeaattiinngg aanndd IInnssttaalllliinngg aa XXeerrooxx DDeevviiccee CCeerrttiiffiiccaattee

If you do not have a server functioning as a certificate authority, install a Xerox®Device Certificate on the printer. When you create a Xerox it, and creates a public key used in SSL encryption. After you install a Xerox printer, install the Device Root Certificate Authority in any device that communicates with the printer. Examples of other devices include client Web browsers for HTTPS or a RADIUS authentication server for 802.1X.

When the Device Root Certificate Authority is installed:

• Users can access the printer using the Embedded Web Server

Device Certificate, the printer generates a certificate, signs

Device Certificate on the

• Certificate warning messages do not appear

Note: Creating a Xerox®Device Certificate is less secure than creating a certificate signed by a

trusted certificate authority.

1. In the Embedded Web Server, log in as administration, then click System→Security.

2. In the Certificates area, click Security Certificates.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

3. Click Create.

4. Click Create Self-Signed Certificate.

5. Click Hash Algorithm, then select an option.

6. Click Public Key Length, then select an option.

7. For Issuer, type the host name for the printer.

8. For Validity Period, type the number of days that the new certificate is valid.

9. Click Close.

CCrreeaattiinngg aa CCeerrttiiffiiccaattee SSiiggnniinngg RReeqquueesstt

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

3. Click Create.

4. Click Create Certificate Signing Request (CSR).

5. Click Hash Algorithm, then select an option.

6. Click Public Key Length, then select an option.

Security

7. For 2-Letter Country Code, type the 2-letter ISO code for the location of the organization.

8. For State/Province Name, type the full name, not the abbreviation, for the state or province.

9. For Locality Name, type the city or town.

10. For Organization Name, type the legal incorporated name of the company, including any suffixes such as Inc., Ltd., or Corp.

11. For Organizational Unit, type the department name within the company.

12. Click Create.

13. Click Close.

DDeelleettiinngg aa CCeerrttiiffiiccaattee

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Security Certificates.

3. In the lower part of the Security Certificates window, click to select a certificate from the list. If

you want to select all certificates in the list, click Select/Clear All.

4. Click Delete.

5. Click Close.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Security

EEnnaabblliinngg AAuuttoommaattiicc SSeellff--SSiiggnneedd CCeerrttiiffiiccaatteess

When no Device Certificate is available, this feature creates a self-signed certificate, automatically.

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Automatic Self-Signed Certificate Creation.

3. Select On, then click OK.

EEnnaabblliinngg CCeerrttiiffiiccaattee PPaatthh VVaalliiddaattiioonn

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Certificate Path Validation.

3. Select On, then click OK.

CCoonnffiigguurriinngg SSeettttiinnggss ffoorr CCeerrttiiffiiccaattee RReevvooccaattiioonn

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Certificate Revocation Settings.

3. Click Level of Certificate Verification, then select an option.

4. Click Certificate Revocation Check, then select an option.

5. If using OCSP to obtain status of revocations:

• To specify a URL for the query, click Send Query to Responder With, then select an option.

• For Communication Timeout, type the number of seconds that the printer waits for a

response to the query.

6. If using CRL to obtain status of revocations:

• To enable automatic retrieval of CRL, for Auto Retrieval of CRL, click the Enable toggle button.

• For Communication Timeout, type the number of seconds that the printer waits for a

response to the query.

7. Click OK.

CCoonnffiigguurriinngg tthhee PPrriinntteerr ffoorr SSmmaarrtt CCaarrddss

1. In the Embedded Web Server, log in as administrator, then click System→Security.

2. In the Certificates area, click Smart Card.

3. Select On – PKI Only, then click OK.

4. In the Certificates area, click Smart Card Certificate Verification.

5. Select On, then click OK.

For more information about configuring a Common Access Card system on your device, refer to the

Xerox

enter your printer name, then click Documentation. Select and download the documentation required.

100

VersaLink®Common Access Card System Configuration Guide. Go to www.support.xerox.com,

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Xerox VERSALINK B600V_DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Overview

Configuring the Printer

More Information

Initial Setup

Physically Connecting the Printer

Using the Installation Wizard

Configuration Report

Printing the Configuration Report.

Remote Control Panel

Accessing Administration and Configuration Settings

Initial Setup at the Control Panel

Initial Setup in the Embedded Web Server

Connecting the Printer to Wireless Networks

Network Connectivity

Connecting to a Wireless Network

Wi-Fi Direct

AirPrint

Google Cloud Print

Mopria

Multicast DNS (Bonjour)

SFTP

HTTP

2. For Connections, click Wi-Fi Direct.

LDAP

For more settings, continue with Configuring LDAP Server Additional Information.

Raw TCP/IP Printing

S/MIME

SMTP

SNMP

SNTP

SOAP

Security

Setting Access Rights

Configuring Authentication Settings

User Database

Adding User Information to the User Database

Configuring Authentication Server Settings for Kerberos

Configuring Authentication Server Settings for SMB

Configuring Authentication Server Settings for LDAP

Installing a USB Card Reader Plug-in

Configuring Smart Card Server Authentication

Adding a Domain Controller

Setting a Timeout and Synchronizing with a Time Server

Configuring a Login Method

Completing the Smart Card Configuration

Configuring Authorization Settings

To remove a member from a Role, use the steps for adding a member to a Role, then move the user to a different role. For details, refer to Adding Members to a Role.

Enabling Firmware Verification

Configuring Feature Enablement

Enabling a Software Option

Security Certificates