Xerox VERSALINK B600V_DN User Manual

Version 1.4

October 2019 702P06233

Xerox

VersaLink

Series Multifunction and Single Function Printers System Administrator Guide

Adobe

, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and

PostScript

Apple

, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®,

Mac OS

, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Google Cloud Print

are trademarks of Xerox Corporation in the United States and/or other countries.

are trademarks or registered trademarks of Adobe Systems, Inc.

™

web printing service, Gmail™webmail service, and Android™mobile technology platform are

trademarks of Google, Inc.

HP-GL

, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or

other countries.

Microsoft

, Windows Vista®, OneNote®, Windows®, and Windows Server®are registered trademarks of Microsoft

Corporation in the United States and other countries.

Novell

, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered

trademarks of Novell, Inc. in the United States and other countries.

SGI

and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United

States and/or other countries.

McAfee

, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the

United States and other countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Table of Contents

1 Introduction.............................................................................................................................11

Overview..... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 12

Configuring the Printer..... ................... ..... ................... ..... ................... ..... ..... .............. ..... ..... . 13

More Information . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 14

2 Initial Setup .............................................................................................................................15

Physically Connecting the Printer .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... 16

Using the Installation Wizard.... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 17

Configuration Report ............... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ....... 18

Printing the Configuration Report.. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 18

Downloading the Configuration Report from the Embedded Web Server . .............. ..... ..... . 18

Remote Control Panel . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 19

Accessing Administration and Configuration Settings...... ..... ..... ..... .............. ..... ..... ..... ........... 20

Accessing the Control Panel as a System Administrator ..... .............. ..... ..... ..... ......... ..... .... 20

Accessing the Embedded Web Server as a System Administrator ....... ..... ..... .............. ..... .. 20

Changing the System Administrator Password .. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 21

Initial Setup at the Control Panel ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 22

Setting the Measurement Units ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... 22

Setting the Date and Time..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ... 22

Setting the Sounds at the Control Panel ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 22

Installing a Software Feature at the Control Panel .. .............. ..... ..... ..... ......... ..... ..... ..... .... 23

Initial Setup in the Embedded Web Server .................. ..... ................... ..... ..... .............. ..... ..... . 24

Assigning a Name and Location to the Printer.. .............. ..... ..... .............. ..... ..... ..... ........... 24

Displaying the IPv4 Address on the Home Screen........ ..... ..... .............. ..... ..... ..... ......... ..... 24

Restricting Access to the Printer .... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 24

Selecting Apps to Appear on the Control Panel...... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 26

Setting the Date and Time..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ... 26

Setting the Sounds Using the Embedded Web Server . .............. ..... ..... ..... ......... ..... ..... ..... . 27

Supplies Plan Activation Code.... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 27

Configuring Ethernet Options. .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 28

Configuring USB Settings... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 28

Connecting the Printer to Wireless Networks .... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 29

Connecting to a Wireless Network from the Control Panel ....... ..... ..... ..... .............. ..... ..... .. 29

Connecting to a Wireless Network Using the Embedded Web Server . .............. ..... ..... ....... 30

Setting Up the Printer for Wireless LAN WPA Enterprise Encryption . ..... ..... ..... ......... ..... .... 32

Connecting to Wi-Fi Direct . ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 32

Disabling Wireless Networking from the Control Panel .. ..... ......... ..... ..... ..... .............. ..... ... 33

Assigning a Network Address .... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 33

3 Network Connectivity.............................................................................................................35

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Connecting to a Wireless Network. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 36

Configuring Wi-Fi from the Embedded Web Server ................. ..... ..... .............. ..... ..... ..... ... 36

Connecting to a Wi-Fi Network at the Control Panel ..... ..... .............. ..... ..... .............. ..... .... 37

Configuring the Primary Network at the Control Panel..... ..... ..... ......... ..... ..... ..... .............. . 38

Configuring the Primary Network From the Embedded Web Server... ......... ..... ..... ..... ........ 39

Configuring Wi-Fi Using a Direct Connection to the Printer.......... ..... ..... ................... ..... ... 39

Disabling Wireless Networking . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 40

Wi-Fi Direct... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. . 41

USB ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 43

NFC .... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... . 44

AirPrint . .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... .... 45

Enabling AirPrint ..... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 45

Configuring AirPrint for IPP Authentication .... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ... 45

Importing a Security Certificate for AirPrint..... ..... .............. ..... ..... .............. ..... ..... ..... ....... 46

Configuring AirPrint for Software Updates .... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 46

Checking Printer Supplies in AirPrint.... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 46

Google Cloud Print ............ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 47

Mopria. ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 48

Multicast DNS (Bonjour) .......... ..... ..... ................... ..... ................... ..... ................... ..... ..... ....... 49

FTP .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 50

SFTP ................. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 51

HTTP ... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... 52

Configuring HTTP Settings in the Embedded Web Server... ..... ..... ..... .............. ..... ..... ..... ... 52

Wi-Fi Direct.. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 53

Enabling HTTPS at the Control Panel.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 54

Enabling HTTPS Using the Embedded Web Server.. ..... ..... ..... ......... ..... ..... ..... .............. ..... 54

IP .... ..... ..... ..... ..... ......... ..... ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... .............. .... 55

Configuring IP Settings at the Control Panel ... .............. ..... ..... ..... .............. ..... ..... ..... ....... 55

Configuring IP Settings in the Embedded Web Server..... ......... ..... ..... ..... ..... ......... ..... ..... .. 56

IPP... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. .... 60

LDAP.. ..... ................... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... .. 61

Adding LDAP Server Information.... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... 61

Confirming LDAP User Mappings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 62

Configuring LDAP Authentication ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 62

LDAP Custom Filters. .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 63

Configuring LDAP to Access Address Book Information .................. ..... ................... ..... ..... 64

LPD.......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... .......... 65

Raw TCP/IP Printing .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 66

Configuring Raw TCP/IP Settings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 66

S/MIME . ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 67

SMTP... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... 68

SMB.......... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 70

SNMP .. ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 71

Configuring SNMPv1/v2c .... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 71

Configuring SNMPv3.............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ... 72

SNTP ... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .............. 74

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

SOAP ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... ... 75

WSD ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 76

Enabling WSD... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 76

4 Security .....................................................................................................................................77

Setting Access Rights . ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 78

Authentication..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... .. 78

Authorization...... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 78

Personalization ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 78

Configuring Authentication Settings ... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... . 80

Setting the Login Method .... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .............. . 80

Setting Parameters for Login, Logout, and Password.... ..... ..... ......... ..... ..... ..... .............. ..... 84

Configuring Authorization Settings .... ..... ..... ................... ..... ................... ..... ..... .............. ..... .. 87

Roles and Levels of Access.. ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ....... 87

Adding a New Device User Role ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... 87

Creating a Custom Printing User Role.... ......... ..... ..... ..... .............. ..... ..... ................... ..... ... 88

Copying an Existing Device User Role........... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... 88

Copying an Existing Printing User Role ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 89

Editing a Device User Role .... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ......... 90

Editing a Printing User Role..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ....... 90

Adding Members to a Role........ ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... 90

Removing Members from a Role... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... .. 90

Deleting a Device User Role .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 91

Deleting a Printing User Role.. .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ........ 91

Editing Guest Access .... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ........ 91

Configuring LDAP Permissions Groups ..... ..... ..... ..... .............. ..... ..... ................... ..... .......... 91

Enabling Firmware Verification ... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ......... 92

Configuring Feature Enablement........... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. .... 93

Enabling a Software Option ... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... .............. 94

Security Certificates . ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... .... 95

Certificates for the Embedded Web Server ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 95

Installing Certificates... ..... ..... .............. ..... ..... ................... ..... ................... ..... .................. 97

Selecting a Certificate.... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ........... 97

Importing a Certificate ... .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... . 98

Creating and Installing a Xerox Device Certificate.. ..... ......... ..... ..... ..... .............. ..... ..... ..... 98

Creating a Certificate Signing Request.... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. . 99

Deleting a Certificate.... ..... ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ................. 99

Enabling Automatic Self-Signed Certificates.. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .. 100

Enabling Certificate Path Validation.... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 100

Configuring Settings for Certificate Revocation .. ..... ..... .............. ..... ..... .............. ..... ..... .. 100

Configuring the Printer for Smart Cards. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 100

Managing Disk Drives .............. ..... ..... ................... ..... ................... ..... ................... ..... ..... ..... 101

Managing Disk Overwrite . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 101

Managing Network Security Settings ... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ... 102

FIPS 140-2....... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 102

802.1X.. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... 102

IPsec............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... .. 103

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Managing Settings for SSL/TLS ............ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ...... 103

Managing Port Settings ............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 104

Configuring Filters for IP Addresses . ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... .. 105

Configuring Filters for Domains. ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ... 105

Network Logs.................. ..... ................... ..... ................... ..... ..... .............. ..... ..... ............. 105

Setting System Timeouts ... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ........... 107

USB Port Security.............. ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ... 108

Enabling or Disabling USB Ports ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 108

5 Printing................................................................................................................................... 109

Setting System Defaults and Policies for Printing .. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 110

Optimizing the First Page. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 110

Setting the Default Print Paper Size. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 110

Optimizing Color Printing .... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... 110

Configuring Color Adjustments Manually . ..... ................... ..... ................... ..... ..... ............ 111

Optimizing the Printing of Graphic Files .. ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 111

General Printer Settings ........ ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 112

Changing the Tray Settings . .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 112

Configuring Policies for Print Jobs... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 113

Setting Paper Size Preferences .... ..... .............. ..... ..... ................... ..... ................... ..... ..... . 113

Enabling an Automatic Startup Page ... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 114

Configuring Settings for Custom Paper..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 114

Configuring Settings for Memory and Print Job Types. .............. ..... ..... ..... ......... ..... ..... .... 114

Enabling the Policy for Paper Size Substitution ....... ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 115

Configuring a Bypass Tray Confirmation ........ ..... ..... ................... ..... ................... ..... ..... . 115

Specifying Behavior After an Error............ ..... ................... ..... ................... ..... ..... ............ 115

Managing Banner Pages ... ..... .............. ..... ..... ................... ..... ................... ..... ................ 116

UNIX, Linux, and AS/400 Printing..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ....... 117

Xerox

AS/400 ... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .................. 118

Configuring Defaults for Printer Reports ..... ..... ..... ..... .............. ..... ..... .............. ..... ..... ........... 119

Printer Manager ... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ... 117

6 Copying.................................................................................................................................. 121

Setting System Defaults and Policies for Copying ........ ..... ..... ................... ..... ................... .... 122

Configuring Auto Detection for Legal Size Originals... ..... ..... .............. ..... ..... .............. ..... 122

Confirming the Position of Document Guides ........ ..... ................... ..... ..... .............. ..... .... 122

Setting a Default Image Gradation Mode . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ...... 123

Resolving the Original Size Detection Error . ..... ..... .............. ..... ..... .............. ..... ..... ..... ..... 123

Modifying the Default Settings for the Copy App ........ ..... ..... ..... ..... ......... ..... ..... ..... ............. 124

Setting Defaults for Paper Management ... ................... ..... ................... ..... ..... .............. .. 124

Setting Defaults for Image Quality... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... . 124

Setting Defaults for Image Placement .... ..... ......... ..... ..... ..... .............. ..... ..... .............. .... 125

Setting Defaults for Annotations . ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 125

Configuring General Settings and Policies for the Copy App. .............. ..... ..... ................... ..... . 126

Setting Policies for Paper Management ... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 126

Setting Policies for Image Management ......... ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 126

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

Setting Policies for Annotations.. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 127

Configuring Presets for Original Page Sizes... ..... .............. ..... ..... .............. ..... ..... .............. ..... 128

7 Scanning................................................................................................................................ 129

Scanning Setup Overview.... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 130

Setting System Defaults and Policies for Scanning........ ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 131

Setting Up Scanning to an FTP Server .... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 132

Setting Up Scanning to an SFTP Server . ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 133

Setting Up Scanning to an Email Address... .............. ..... ..... ................... ..... ................... ..... .. 134

Configuring the Email App ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... ............ 135

Setting Up Scanning to an Email Address That Uses a Third-Party Provider ..... ..... ................ 136

Configuring the Scan To App... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ................ 138

Enabling WSD Scan Services ............... ..... ................... ..... ................... ..... ..... .............. ..... .... 139

Scanning to USB ... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... ..... 140

Scanning to My Folder on the Printer ... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 141

Configuring Scan To Desktop ............. ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... 142

Setting Up Scanning to a Shared Windows Folder Using SMB ... ..... .............. ..... ..... ..... ......... 143

Obtaining the IP Address and Host Name of your Windows Computer ........ ..... ..... ......... 144

Disabling the Sharing Wizard on Your Windows Computer ..... ..... ..... ......... ..... ..... ..... ..... . 144

8 Faxing..................................................................................................................................... 145

Fax Overview.... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... ................... ..... ..... 146

Enabling the Fax or Server Fax Apps ..... ......... ..... ..... ..... .............. ..... ..... ................... ..... ........ 147

Fax .............. ..... ..... .............. ..... ..... ................... ..... ................... ..... ................... ..... ..... ......... 148

Setting System Defaults and Policies for Faxing. ..... .............. ..... ..... ................... ..... ........ 148

Modifying the Default Settings in the Fax App ..... ................... ..... ................... ..... ..... ..... 148

Creating Predefined Comments for a Fax Cover Sheet ................. ..... ................... ..... ..... . 149

Configuring General Settings and Policies . ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 149

Configuring Fax Over IP ........ ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... .. 153

Printing Fax Reports ................. ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 154

Configuring Presets for Original Page Sizes.. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 155

Editing the Address Book . ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 155

Configuring Basic Fax Line Settings... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 158

Server Fax... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 160

Configuring a Server Fax Filing Repository...... ..... ..... .............. ..... ..... .............. ..... ..... ..... . 160

Configuring a Fax Repository Using FTP or SFTP........ ..... ................... ..... ..... .............. ..... 160

Configuring a Fax Repository Using SMB. ..... ..... .............. ..... ..... .............. ..... ..... ............. 161

Configuring a Fax Repository Using SMTP.... ......... ..... ..... ..... ..... ......... ..... ..... ..... ............. 162

Configuring Server Fax Defaults and Settings .... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 163

9 Accounting............................................................................................................................ 165

Xerox®Standard Accounting..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 166

Enabling Xerox Standard Accounting ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. 166

Creating a User Account .... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. . 167

Editing the Account Settings for Individual Users ... ..... ..... ..... ......... ..... ..... ..... ..... ......... ... 167

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Changing a User Password.......... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... . 168

Deleting an Account .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 168

Generating and Downloading a Xerox Standard Accounting Report ... ..... .............. ..... .... 168

Resetting Usage Limits... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 169

Creating a General Account ......... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... 169

Network Accounting . ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... . 170

Accounting Using an Auxiliary Device ... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .. 172

10 Administrator Tools........................................................................................................... 173

Monitoring Alerts and Status ........ ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 174

Alert Notification ... ................... ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 174

Fault History ........ ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... ......... ..... ..... 175

Energy Saving Settings ....... ..... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 177

Configuring Power Saver Using the Embedded Web Server... ..... .............. ..... ..... ............. 177

Entry Screen Defaults...... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 178

Remote Services and Billing Information ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 179

Remote Services.... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 179

View Usage and Billing Information..... ..... .............. ..... ..... .............. ..... ..... ..... .............. .. 179

Billing Impression Mode.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... 181

Cloning ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .. 182

Creating a Clone File.............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 182

Installing a Clone File ........ ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... 182

Xerox

Address Books.. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... 183

Device Address Book ... ..... ..... ..... .............. ..... ..... .............. ..... ..... .............. ..... ..... ............ 183

Network Address Book .... ..... .............. ..... ..... .............. ..... ..... ..... .............. ..... ..... ............. 183

Font Management Utility............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 184

Network Logs.... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .... 185

Downloading a Log File... .............. ..... ..... .............. ..... ..... ................... ..... ................... .... 185

Customer Support......... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... .............. .. 186

Xerox Online Support .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... 186

Resetting and Restarting the Printer.. ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... . 187

Restarting the Printer at the Control Panel .... ..... .............. ..... ..... .............. ..... ..... ............ 187

Updating the Printer Software ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... ..... . 188

Checking the Software Version. ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 188

Enabling Upgrades... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... ..... ..... 188

Installing and Configuring Software Updates Using the Embedded Web Server ............. 188

Installing and Configuring Software Updates from the Control Panel......... ..... ..... ..... ..... 189

Installing Software after a Software Update Notification.............. ..... ..... .............. ..... .... 189

Installing Software Manually ... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... ..... .... 190

Resetting the Printer Settings... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... .... 191

Restarting the Printer at the Control Panel .... ..... .............. ..... ..... .............. ..... ..... ............ 191

Adjusting Color, Image, and Text Detection Settings ..... ..... .............. ..... ..... .............. ..... ..... .. 192

Configuring the Color Calibration at the Control Panel ......... ..... ..... ..... .............. ..... ..... ... 192

Performing an Automatic Color Registration at the Control Panel .... ..... ......... ..... ..... ..... .. 192

Device Manager Cloning Feature. ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 182

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Table of Contents

Configuring the Scan Color Consistency at the Control Panel..... ..... ..... .............. ..... ..... ... 193

Configuring the Image Position at the Control Panel.. .............. ..... ..... ..... ......... ..... ..... .... 193

11 Customization and Expansion........................................................................................ 197

Xerox Extensible Interface Platform®... ................... ..... ..... .............. ..... ..... .............. ..... ..... ... 198

Configuring Extensible Services ....... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... .. 198

Configuring Proxy Settings... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ... 198

Setting Up a File Repository... ..... ..... .............. ..... ..... ................... ..... ................... ..... ..... . 199

Configuring Template Pool Repository Settings .. .............. ..... ..... .............. ..... ..... ............ 199

Displaying or Hiding Apps on the Printer Control Panel........ ..... ................... ..... ..... .............. . 201

Enabling the Plug-in Feature ....... ..... ..... ................... ..... ................... ..... ..... .............. ..... ..... .. 202

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Table of Contents

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Introduction

This chapter contains:

• Overview.. ..... ................... ..... ..... .............. ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... 12

• Configuring the Printer...... ..... ..... ..... .............. ..... ..... ..... .............. ..... ..... .............. ..... ..... ............. 13

• More Information ........ ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 14

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

• Network features are not available when the printer is connected using USB.

• Embedded fax features are not available for all printer models.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Introduction

Configuring the Printer

1. Ensure that your printer is connected to power, to your network, and to the fax line, as needed.

2. Confirm that your printer is recognized on your network. By default, the printer is assigned an IP address automatically from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, refer to IP.

Note: Xerox recommends using DHCP reservations to assign IP addresses to your printers.

DHCP reservations provide the most consistent IP addresses and the ability to connect with

the Host Name.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4. To view the current printer configuration, print a Configuration Report.

a. To print a Configuration Report, on the printer control panel, touch

Device→About→Information Pages→Configuration Report.

b. Review the report and locate the printer IPv4 address.

5. To access the Embedded Web Server for the printer:

a. From your computer or network-connected device, open a Web browser.

b. In the Web browser address field, enter the IP address for your printer.

6. In the Embedded Web Server, create a host name for the printer. For details, refer to Configuring

DNS Settings.

Note: To allow users to connect to the printer and print, provide users with the IP address

or host name.

7. To send billing meter and diagnostic information to Xerox, in the Embedded Web Server, configure remote services. For details, refer to Remote Services and Billing Information.

8. As needed, in the Embedded Web Server, configure the following printer settings.

a. Configure Authentication. For details, refer to Configuring Authentication Settings.

b. Configure Security. For details, refer to Security.

c. Configure the services that you want to appear on the printer control panel. For details, refer

to Selecting Apps to Appear on the Control Panel.

d. Configure features for Copy, Print, Scan, and Fax. For details, refer to Copying, Printing,

Scanning, and Faxing.

e. Configure Accounting. For details, refer to Accounting.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Introduction

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer Go to www.xerox.com/office/docs, then select your

specific printer model.

Recommended Media List United States: www.xerox.com/rmlna

Europe: www.xerox.com/rmleu

Technical support information for your printer, including online technical support, Online Support Assistant, and print driver downloads.

Information about menus or error messages View the Status region of the control panel touch

Information Pages To print from the control panel, touch

Embedded Web Server documentation In the Embedded Web Server, click Help.

Order supplies for your printer Go to www.xerox.com/office/supplies, then select

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and Technical Customer Support

Go to www.xerox.com/office/support, then select your specific printer model.

screen.

Device→Information Pages or Device→Support→Support Pages.

To print from the Embedded Web Server, click Home→Information Pages.

your specific printer model.

www.xerox.com/office/businessresourcecenter

www.xerox.com/office/worldcontacts

Local sales and customer support

Printer registration www.xerox.com/office/register

Xerox

Third party and open source software To locate third party and open source software

Direct online store www.direct.xerox.com

disclosure notices and the terms and conditions, go to www.xerox.com/office/support, then select your specific printer model.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

This chapter contains:

• Physically Connecting the Printer............. ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... .............. ..... . 16

• Using the Installation Wizard ..... ..... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .... 17

• Configuration Report......... ..... ..... ..... .............. ..... ..... ................... ..... ................... ..... .................. 18

• Remote Control Panel ... ..... .............. ..... ..... ..... ......... ..... ..... ..... ..... ......... ..... ..... ..... .............. ..... ... 19

• Accessing Administration and Configuration Settings... ..... ................... ..... ..... .............. ..... ..... .... 20

• Initial Setup at the Control Panel ......... ..... ..... ..... ......... ..... ..... ..... .............. ..... ..... ..... ......... ..... .... 22

• Initial Setup in the Embedded Web Server ..... ..... ..... ................... ..... ................... ..... .................. 24

• Connecting the Printer to Wireless Networks . .............. ..... ..... .............. ..... ..... .............. ..... ..... ..... 29

Xerox®VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, then plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly-configured network port.

3. If your printer has fax installed, connect it to a correctly-configured telephone line.

4. If your printer has fax installed and is intended to send or receive faxes, connect it to a telephone that is configured for fax.

5. Power on the printer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Using the Installation Wizard

The Installation wizard starts the first time you power on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

The wizard helps you configure the following settings:

• Language

• Network Connection

– Ethernet

– Wi-Fi

• Proxy Server

• Date and Time

• Measurements

• LDAP

• Set Up Apps

– SMTP

– Fax Number

– Fax Line

• Security Settings

– Software Update

– Security Options

– Device Management

Note: Device Management prompts the installer to set a new password for the

Administrator account. The installer has the option to change the password or to

skip the password change.

For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server.

Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset

the device to factory defaults, the administrator password changes to the device serial number

for versions PL6 (XX.5X.XX) or later of the software.

For Device Management, if the installer selects to skip the password change, the default administrator password continues to be the device serial number. The password is case-sensitive. You can use features available to a Guest user only. If you do not change the password, you cannot perform administrative actions. You are prompted to change the password at the next login at the device control panel or in the Embedded Web Server.

When the installation wizard appears, follow the onscreen instructions.

Note: If your clone file contains an administrator password, the password in the clone file

replaces the default administrator password.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Configuration Report

The Configuration Report provides product information including installed options, network settings, port setup, tray information, and more.

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1. At the printer control panel, press the Home button.

2. Touch Device→About→Information Pages.

3. Touch Configuration Report.

4. To return to the Home screen, press the Home button.

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From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer hard drive. You can use Configuration Reports from multiple printers to compare software versions, configurations, and compliance information.

To download a copy of the Configuration Report from the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

Note: The Configuration Report contains the IP address for the printer. For details, refer to

Printing the Configuration Report.

2. To download the Configuration Report, scroll to the bottom of the page. In the Quick Links section, click Download Configuration Report.

Note: If this feature does not appear, log in as a system administrator.

The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Remote Control Panel

The Remote Control Panel allows you to access the control panel of the printer from a Web browser. By default, for closed systems, only system administrators can enable the Remote Control Panel feature. For open systems with software versions earlier than PL6 (XX.5X.XX), all users can enable and access the Remote Control Panel feature. For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

Note:

• To use the Remote Control Panel, ensure that HTTPS is enabled on the device. For details, refer to Enabling HTTPS Using the Embedded Web Server.

• After the Remote Control Panel is enabled by a system administrator, all users can access the feature.

• If the device is being used by a local user when a remote user request is sent, the local user is required to accept the remote user request at the device.

• Only one Remote Control Panel session can be active at a time.

• If a system administrator sends a remote user request, the system administrator can override the local user.

• System administrators have the ability to override and stop an existing general user remote session.

To configure the Remote Control Panel feature to allow user access, use the Permissions option.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the Quick Links area, click Remote Control Panel.

3. To enable the Remote Control Panel, touch the Enable toggle button, then click Close.

4. To configure user access to the Remote Control Panel, click Permissions→Roles→Device User Roles, then select the following:

a. For the user role for which you want to configure permissions, click Edit.

b. For Device Website Permissions, click Custom Permissions.

c. Click Setup.

d. Click Remote Control.

e. For Access Remote Control, click Allow.

f. Click OK.

g. Click Close, then click OK.

5. To return to the Home screen, click the Home button.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Accessing Administration and Configuration Settings

The control panel consists of a touch screen and buttons you press to control the functions available on the printer.

The Embedded Web Server is the administration and configuration software installed on the printer. It allows you to configure and administer the printer from a Web browser.

• To access the administration and configuration settings at the control panel, log in as

administrator, then touch the Device button.

• To access the administration and configuration settings in the Embedded Web Server, open a Web

browser, then in the address field, type the IP address of the printer. On the Home screen, click Log In, then log in as administrator.

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Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset

the device to factory defaults, the administrator password changes to the device serial number

for versions PL6 (XX.5X.XX) or later of the software.

1. At the printer control panel, press the Log In button.

2. Touch or type admin.

3. Type the administrator password, then touch OK.

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Before you begin:

• Ensure that your printer is connected to a network.

• Use the Configuration Report to locate your printer IP address. For details, refer to Configuration

Report.

To log in to the Embedded Web Server as the administrator:

1. At your computer, open a Web browser.

2. In the address field, type the IP address of the printer, then press Enter or Return.

3. In the top right area of the page, click Log In.

4. For User Accounts, click or type admin.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

5. For Password, type the administrator password. For software versions earlier than PL6 (XX.5X.XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

Note: Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you

reset the device to factory defaults, the administrator password changes to the device

serial number for versions PL6 (XX.5X.XX) or later of the software.

6. Click Log In.

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The user name for the administrator account is admin. For software versions earlier than PL6 (XX.5X. XX), the default administrator password is 1111. For software versions PL6 (XX.5X.XX) or later, the default administrator password is the device serial number. You can obtain the serial number from the back of the printer, from the configuration report, or from the home page of the Embedded Web Server. The password is case-sensitive.

Note:

• Upgrading to PL6 (XX.5X.XX) does not change the administrator password. If you reset the device to factory defaults, the administrator password changes to the device serial number for versions PL6 (XX.5X.XX) or later of the software.

• If you change the administrator password, ensure that you store the password in a secure location.

• For software versions earlier than PL6 (XX.5X.XX), if you change the administrator password to return the device to an open system, reset the device to factory defaults. Any settings that you configured are lost when you reset the device to factory defaults. For details refer to Resetting the Printer Settings.

• For software versions PL6 (XX.5X.XX) or later, the open system option is not available.

To change the administrator password:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. For User Accounts, click admin.

3. Click Change Password.

4. Type the old password. All passwords are case-sensitive.

5. Type the new password, then retype the password to verify it.

6. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Initial Setup at the Control Panel

You can configure selected settings at the control panel, outside of the Installation Wizard.

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1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Measurements→Units, then select to show dimensions in metric or imperial

units.

3. Touch Paper Size Preference, then select to show dimensions in metric or imperial units.

4. Touch OK.

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1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Date & Time.

3. To allow an SNTP service to set the time automatically, enable the Set Automatically toggle

button.

4. Touch Time Server (SNTP), then type the IP Address or host name of your SNTP server, then touch OK.

5. To set the time zone, touch Time Zone, then touch your region.

6. To adjust daylight saving time automatically, enable the Daylight Saving Time toggle button.

7. To set the format for dates, touch Date Format, then touch a date format.

8. To use a 24-hour time format, enable the Use 24 hr clock toggle button.

9. Touch OK.

Note: The date and time are set in the Embedded Web Server. To modify these settings, in

the Embedded Web Server, select System→Date & Time.

10. For the new settings to take effect, restart your printer.

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You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. At the printer control panel, press the Home button, then touch Device.

2. Touch General→Sounds.

3. To enable sounds, touch the Enable Sounds toggle button.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

4. To adjust the sound volume for an event, touch an event, then move the appropriate volume slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.

• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.

• Log In: A sound plays when a user swipes an authentication card.

• Error/Fault: A sound plays when the device issues an alert or when the device requires user

attention.

• Power: A sound plays when the device is powering down.

• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.

• Fax Processing Tones: A sound plays when a fax is sending or receiving.

• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax

call.

5. Touch OK.

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Before you begin, ensure that the required feature kit is installed.

1. At the printer control panel, press the Home button, then touch the Device button.

2. Touch General→Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

4. Touch OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

Initial Setup in the Embedded Web Server

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The Device Details page displays the printer model information and product code or serial number. On the Device Details page, you can assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top right part of the window, click Details.

3. For Device Name, type a name for the printer.

4. For Xerox

5. For Location, type the location of the printer.

6. To enter a geographical location for the printer, in the Latitude and Longitude fields, enter the geographic latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026, -122.766831 for a location.

7. In the System Administrator area, type contact information for your administrator, including name, email, phone number, and location.

Asset Tag and Customer Asset Tag, type unique identifiers as needed.

8. Click OK.

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You can set the IPv4 address on the device Home screen.

1. In the Embedded Web Server, log in as administrator, then click Home.

2. In the top-right part of the window, click Details.

3. In the Network area, click Display Network on Home.

4. Click Display IPv4 Address.

5. Click OK.

The IPv4 address appears on the device Home screen.

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To restrict access to the printer, you can configure the Printing User Roles. You can edit an existing role or create a custom Printing User Role.

Note: To edit or create a Printing User Role, the printer requires that you change the

administrator password from its default value. For details, refer to Changing the System

Administrator Password.

To create a custom Printing User Role, refer to Creating a Custom Printing User Role.

To edit an existing Printing User Role:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select the restrictions that you want to apply, then click OK.

With Custom Permissions, you can configure the printer to restrict the types of print jobs allowed. You can select the applications that can send jobs to the printer. You can set which paper trays are accessible and set the times of day that the printer is available.

To enable Custom Permissions:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles→Printing User Roles.

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select Custom Permissions.

5. More options appear.

To restrict the time of day for printing:

1. In the Print Time Permissions area, click Setup.

2. For Black & White Printing Time and Color Printing Time, select the time restrictions.

3. Click OK.

To restrict job types and paper usage:

1. To restrict a job type, in the Allowed Job Types area, click the toggle button for the job type.

2. To restrict printing to 2-sided only, in the 1-Sided Output area, select 2-Sided Only.

3. To restrict printing from a paper tray, in the Allowed Paper Trays area, click the toggle button for

the paper tray.

To select applications that can access the printer:

1. In the Application Permissions area, click Setup.

2. To restrict access to the printer for any of the applications listed, click that application.

3. Select the restrictions for the application, then click Close.

4. Click OK.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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Apps are services that are available on your printer. Some apps must be enabled and configured before they can be accessed on the control panel touch screen. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

Note:

• When you make an app visible, the app becomes part of the default view on the control panel.

• If you use personalization to create a custom view, your personalized view takes precedence over the default view.

To specify the apps that appear on the control panel:

1. In the Embedded Web Server, log in as administrator, then click Apps.

2. Click the required app.

3. Click Show.

To select the default screen that appears when users first access the control panel:

1. In the Embedded Web Server, click Apps→Preferences.

2. In the Walkup Screen area, click the menu, then select the default screen that you want to appear when users first access the control panel.

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1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Date &Time.

3. For Date Format, select a format for the date.

4. In the Date field, click the calendar, then select a date.

5. For Time, select 12-Hour Clock or 24-Hour Clock.

6. In the Time field, type the correct time.

7. To set the time zone, click Time Zone, then select the following:

• Click Region, then select an appropriate region.

• Select a time zone.

• Click OK.

8. To enable daylight saving time, enable the Daylight Savings Time toggle button.

9. To allow an SNTP service to set the time automatically, for SNTP Settings, click Edit. If an SNTP

server is detected, the Time Server Address and Time Synchronization Interval are set automatically. To change or enter SNTP settings manually:

• For Time Server Synchronization, enable the toggle button.

• For Time Server Address, for the SNTP server, type the IP address or host name.

• For Time Synchronization Interval, type the number of hours at which the printer synchronizes with the SNTP server.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

• Click OK.

10. Click OK.

Note: For the new settings to take effect, restart your printer.

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You can configure the device to play sounds to alert users to various device conditions or events. You can set the volume for each sound independently of each other.

1. In the Embedded Web Server, log in as administrator, then click System.

2. Click Sounds.

3. To enable sounds, select Enable Sounds.

4. To adjust the sound volume for an event, select an event, then move the appropriate volume slider control, as needed.

• Touch: A sound plays when a user interacts with the control panel touch screen.

• Job Completion: A sound plays when a print job, copy job, or receive-fax job completes.

• Log In: A sound plays when a user swipes an authentication card.

• Error/Fault: A sound plays when the device issues an alert or when the device requires user

attention.

• Power: A sound plays when the device is powering down.

• Mobile Device Connected: A sound plays when a connection to a mobile device is detected.

• Fax Processing Tones: A sound plays when a fax is sending or receiving.

• Fax Ring Tones: The fax line ring tones are audible when the device receives an incoming fax

call.

5. To confirm the volume setting, click OK.

6. Click OK.

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Your Xerox®equipment supplier offers supplies and service plans such as PagePack®and eClick®.

PagePack your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox equipment supplier to get a Supplies Activation Code.

To enter your Supplies Activation Code:

1. In the Embedded Web Server, log in as administrator.

2. For Supplies, click Details.

3. For Options, click Supplies Plan.

4. Click Supplies Plan Activation.

5. Type the code, then click Apply.

6. Click Close.

For more information about Xerox

and eClick®are cost-per-page-based programs that include all service and supplies for

supplies and service plans, contact your Xerox representative.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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The Ethernet interface on the printer automatically detects the speed of your network. Any autosensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the Configuration Report to ensure that the printer detects the correct network speed.

1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. For Connections, click Ethernet.

3. For Rated Speed, click the Down arrow, then select a connection speed.

Note: For the new settings to take effect, restart your printer.

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1. In the Embedded Web Server, log in as administrator, then click Connectivity.

2. In the Connections area, click USB.

3. Enable a port.

• To enable USB communication on all USB ports, click the Enable toggle button.

• To enable the target USB port on the back of the printer, click the USB Port toggle button.

Note: To use the target USB port on the back of the printer, click both the Enable toggle

button and the USB Port toggle button.

1. To enable Printer Job Language, click the PJL toggle button.

2. Click Print Mode, then select a mode.

3. For Auto Job Timeout, type the amount of time in seconds that the printer waits inactive before

canceling the print job.

4. Click Adobe Communication Protocol, then select a protocol.

5. To enable PostScript

6. Click OK.

Wait Timeout (RAW Mode), click the toggle button.

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

Initial Setup

Connecting the Printer to Wireless Networks

To connect the printer to a wireless network that does not include a WPS-compliant router, ensure that you set up and configure the printer manually. Before you start, obtain the router setup and configuration information, such as name and passcode.

Note:

• Wireless networking is available only on printers that have the optional Wireless Network Adapter installed.

• To access and use the Embedded Web Server on a wireless network, connect the printer to a wired Ethernet network, then configure the printer to use a wireless network.

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To enable Wi-Fi:

1. At the printer control panel, press the Home button.

2. Touch Device→Connectivity→Wi-Fi.

3. If Wi-Fi is Off, turn it on.

• To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

• To activate your Wi-Fi setting changes, press the Home button.

• At the prompt, touch Restart Now.

• After the printer restarts, touch Device→Connectivity→Wi-Fi.

4. To connect to a network:

a. Touch the name of the network, enter the password for the selected network, then touch OK.

b. If the desired network does not appear, touch Manual Setup, then configure the wireless

network settings.

• For Enter the Network Name (SSID), type the name (SSID) of your network, then press

OK.

• Touch Security, then select the security method that your wireless network uses.

• Touch Enter Password, then enter the password for your wireless network.

• Touch OK.

5. To activate your Wi-Fi setting changes, press the Home button.

6. At the prompt, touch Restart Now.

7. After the printer restarts, wait two minutes, then to get the network information that includes the IP address, print a Configuration Report. For details, refer to Printing the Configuration Report.

Xerox

VersaLink®Series Multifunction and Single Function Printers

System Administrator Guide

Initial Setup

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To enable Wi-Fi:

1. Connect the printer to a wired Ethernet network.

2. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

3. In the Embedded Web Server, log in as administrator, then click Connectivity.

4. For Connections, click Wi-Fi.

5. To enable Wi-Fi, for Wi-Fi, select the toggle button.

6. Click Wi-Fi Band, then select an option.

7. For SSID, type the network SSID name.

8. Click Network Type, then select Infrastructure or Ad hoc.

Note: The Infrastructure network type provides the greatest selection of security options.

Ad hoc provides only WEP encryption in most networks.

To configure the TCP/IP common settings:

1. In the TCP/IP Settings area, click Common.

2. For Host Name, type the DNS host name of the printer.

3. Click Primary Network, then select Wi-Fi.

4. Click IP Mode, then select an option.

5. To prioritize IPv6 over IPv4, for IPv6 Priority over IPv4 at Domain Name Resolution, select the

toggle button.

6. Click OK.

To configure the TCP/IP IP settings:

1. Click IPv4:

• For Mode, select an option.

– If you select Static for Mode, for IP Address, Subnet Mask, and Gateway Address, type the

IP addresses.

– If you select DHCP with Auto IP or DCHP for Mode, the Release current IP when the

Device is powered off option is available. To use this feature, select the toggle button.

• Click OK.

2. Click IPv6:

• Click Purpose, then select an option.

• To allow a manual address for IPv6, for Manual Address, select the toggle button.

• If you enabled Manual Address, for Manual Address and Gateway Address, type the IP addresses.

• Click OK.

To configure the TCP/IP DNS settings:

Xerox®VersaLink®Series Multifunction and Single Function Printers System Administrator Guide

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