Xerox DocuPrint P1202 Reference Guide

The Xerox DocuPrint P1202 Personal Laser Printer

Reference Guide

Xerox Corporation 800 Phillips Road Webster, NY 14580 United States of America

Xerox Europe Channels Group Bessemer Road Welwyn Garden City Herts AL7 1HE United Kingdom

© 1999 Xerox Corporation. Xerox®, The Document Company®, the stylized X, DocuPrint, and the identifying product names and numbers herein are trademarks of Xerox Corporation. Xerox Canada Ltd. and Xerox Europe are licensees of all the trademarks. Copyright protection claimed includes all forms and matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation material generated from the software programs which are displayed on the screen such as icons, screen display tools, etc. Product names used in this guide may be trademarks or registered trademarks of their respective companies and are hereby acknowledged. All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

Contents i

Chapter 1 Introduction .... ............. .............. ............. ........... .... 1-1

Overview............................................................................ 1-2

Printer Components ........................................................... 1-3

Printer Features ................................................................. 1-5

Printer Documentation ....................................................... 1-6

Using the CD-ROM......................................................... 1-7

Note, Caution and Warning Symbols ............................. 1-8

Chapter 2

Chapter 3

Additional Printer Setup Information ....... ........... 2-1

Connecting to the Computer.............................................. 2-2

Installing Optional Software ............................................... 2-3

Installing the PostScript PPD.......................................... 2-4

Additional Print Media Information ........ ............. 3-1

Selecting Print Media ......................................................... 3-2

Media Sizes and Capacities ........................................... 3-3

Basic Guidelines............................................................. 3-4

DocuPrint P1202 Reference Guide

Chapter 4 Printing ........................ .............. ............. ............. .. 4-1

Printing in Windows ........................................................... 4-2

Configuring the PCL Drivers .............................................. 4-3

Selecting Your Printer..................................................... 4-3

Setting Properties ........................................................... 4-4

PCL 6 Driver Features.................................................... 4-5

Manual Duplex Printing...................................................... 4-7

Booklet Printing.................................................................. 4-8

PostScript Driver Features................................................. 4-9

Using Printer Utilities ....................................................... 4-10

Remote Control Panel .................................................. 4-10

Status Monitor .............................................................. 4-16

Xerox Font Manager..................................................... 4-16

Chapter 5

Chapter 6

Maintaining the Printer ...... ............. ........... ........... 5-1

Cleaning the Printer ........................................................... 5-2

Cleaning the Outside ...................................................... 5-2

Cleaning the Inside......................................................... 5-3

Troubleshooting .................... .............. ............. .... 6-1

Solving Printing Problems.................................................. 6-2

Solving Print Quality Problems .......................................... 6-7

Solving PostScript Problems ........................................... 6-10

Obtaining Service ............................................................ 6-11

DocuPrint P1202 Reference Guide

Appendix A Environmental and Safety Considerations ........ A-1

Introduction ........................................................................ A-2

Quality Standards ........................................................... A-2

Laser Safety.......................................................................A-3

Ozone Safety .....................................................................A-4

Operational Safety .............................................................A-5

Appendix B

Appendix C

Appendix D

Printer Options ............ .............. ............. ............. .. B-1

Introduction ........................................................................ B-2

Precautions........................................................................B-3

Memory and PostScript SIMMs ......................................... B-4

Serial/LocalTalk Card ........................................................B-8

Paper Tray 2 .................................................................... B-12

Macintosh Setup and Printing ..... ............. ........... C-1

Requirements for Printing ..................................................C-2

Printing a Document ..........................................................C-3

Language Codes ............ ............. ............. ............. D-1

DocuPrint P1202 Reference Guide

Introduction Chapter1

Overview .......................................................................... 1-2

Printer Components ......................................................... 1-3

Printer Features ............................................................... 1-5

Printer Documentation ..................................................... 1-6

Using the CD-ROM ....................................................... 1-7

Note, Caution and Warning Symbols ........................... 1-8

Chapter 1: Introduction

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Overview

In this chapter, you will become familiar with the features of your printer and learn where to locate specific printer parts.

Before you use your printer, make sure that you perform all of the setup steps outlined in the User Guide that came with your printer. For installation options not covered in the User Guide, refer to Chapter 2: Additional Printer Setup Information in this guide.

Recognizing that you may have special needs, Xerox offers several optional printer accessories to better meet your requirements. These are explained in detail in Appendix B: Printer Options.

Xerox, or your Xerox authorized reseller, may have provided some or all of these options. First verify your exact accessory options before proceeding further. If you see features described in this section that are not available with the printer and accessories you have, you can easily add them yourself. For more information, refer to Appendix B: Printer Options.

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DocuPrint P1202 Reference Guide

Printer Components

Use Figures 1.1 through 1.3 to identify the main components of your DocuPrint P1202.

Figure 1.1 Printer Components, Front View

Front View



Face down output stacker



Paper support



Multi-Purpose Tray (MP Tray)



Tray 1 (250 sheet)



Tray 2 (250 sheet, optional)



Control board cover

(provides access to SIMM slots for adding/removing additional memory)



Control panel



Paper level indicators

Printer Components

Inside Front View



Top cover



Laser print cartridge



Serial number



Top cover release button

Figure 1.2 Printer Components, Inside Front View

Chapter 1: Introduction

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Printer Components

Rear View



Rear cover (with face-up output stacker inside)



Printer cable connectors



Power cord connector



Power switch



Exhaust fan



Cooling vent

Figure 1.3 Printer Components, Rear View

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DocuPrint P1202 Reference Guide

Printer Features

Your Xerox DocuPrint P1202 is a compact, easy to use laser printer designed for the small office environment. It is designed to provide years of high quality, high performance printing.

This manual tells you how to set up, operate and maintain your new printer, and contains advice on how you can get the best performance from it. Please use this manual together with the documentation provided with your computer hardware and software.

The maximum print speed for the DocuPrint P1202 is 12 pages per minute. It offers true 600 x 600 dpi print resolution and 1200 dpi image quality. The printer features one 250 sheet paper tray and a 100 sheet multi-purpose tray. The printer understands PCL 6 and PCL 5e printer languages, and has an option for PostScript Level 2. Other options include a second paper tray, and a serial/LocalTalk interface board for Apple Macintosh compatibility.

Chapter 1: Introduction

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1-5

Printer Documentation

Your DocuPrint P1202 is packaged with the following documentation and information:

• User Guide, which shows you how to get your printer up and running, and provides the basic information needed to use your printer.

• This Reference Guide, which provides you with all of the detailed information you will need to use, maintain, upgrade and troubleshoot your printer.

• Warranty Information, which you should fill out and return in order to receive all of the benefits of owning a Xerox laser printer.

•The DocuPrint P1202 CD-ROM, which contains the following:

— User Guide

— Reference Guide

— Printer Drivers

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DocuPrint P1202 Reference Guide

— Remote Control Panel and Status Monitor

— Xerox Font Manager

— USB Port Driver

— Adobe Acrobat Reader

— PostScript PPD Files

For the printer drivers contained on the CD-ROM, the majority of documentation is provided via the on-line Help included with the drivers. Features and functionality of the drivers are discussed in Chapter 4: Printing.

Since the CD-ROM contains so much information of importance, please ensure that you save it and keep it in a safe place.

Printer Documentation

Using the CD-ROM

The documentation on the CD-ROM is provided as a PDF file, which is opened in Adobe Acrobat Reader (provided on the CD-ROM if you do not already have it installed). This file contains hypertext links that enable you to jump from the Table of Contents or Index directly to the page where you are looking for information, as well as from page to page where information is cross-referenced. Simply move the cursor over a hypertext link and it changes to a pointing finger. Then click on the link to jump to the link’s destination.

The PDF files also enable you to print the specific pages you need, rather than printing an entire chapter or manual.

The CD-ROM is provided with an installation booklet in its jewel case.

Chapter 1: Introduction

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Printer Documentation

Note, Caution and

Warning Symbols

Throughout this Reference Guide, several symbols are used to emphasize useful, important and critical information. They are as follows:

This symbol indicates particularly useful or helpful information about your printer.

This symbol indicates a caution against performing any action that may damage your printer or degrade performance.

This symbol indicates a warning against performing any action that may lead to physical injury.

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DocuPrint P1202 Reference Guide

Additional Printer Setup Information Chapter2

Connecting to the Computer ............................................ 2-2

Installing Optional Software ............................................. 2-3

Installing the PostScript PPD ........................................ 2-4

Windows 95/98 and NT 4.0 Installation ..................... 2-4

Windows 3.1x Installation .......................................... 2-5

Macintosh Installation ................................................ 2-6

Chapter 2: Additional Printer Setup Information

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2-1

Connecting to the Computer

Your printer can be connected to a Windows-based PC or to an Apple Macintosh computer (see the note, below). Refer to Table 2.1 for your connection options and the appropriate page in this guide for connection instructions.

Table 2.1 Interface options

Interface Windows PC Macintosh

Parallel Yes Not available.

USB Yes

†

Serial

LocalTalk

Windows 98 systems only.

†

Requires installation of the optional Serial/LocalTalk interface board. Refer

to Appendix B: Printer Options for installation instructions.

To print documents from a Macintosh computer, you must install the following optional printer accessories:

†

Yes Not available.

Not available. Yes

Not available.

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DocuPrint P1202 Reference Guide

• PostScript Level 2 option

• Additional memory SIMM (minimum 8 MB)

• Serial/LocalTalk interface board

If you do not have these accessories, contact your authorized Xerox dealer. Installation instructions for these options can be found in Appendix B: Printer Options.

Once you have installed the required options and connected your printer, you will need to install the PostScript PPD file. This driver is provided on the CD-ROM that came with your printer. Installation instructions are provided in the section “Installing the PostScript PPD” (page 2-4).

Installing Optional Software

Included with your printer is a CD-ROM containing printer drivers for some of the most popular Windows software applications. To operate your printer, you must install a printer driver, which translates data from your application into data the printer understands. Please refer to the User Guide.

In addition, the CD-ROM shipped with your printer contains the PostScript Printer Description (PPD) files for Windows and Macintosh to allow PostScript printing.

Installing Optional Software

Chapter 2: Additional Printer Setup Information

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2-3

Installing Optional Software

Installing the

PostScript PPD

Your Xerox DocuPrint P1202 CD-ROM contains PostScript printer description (PPD) files for both Windows 95/98/NT 4.0 and Macintosh.

Installing the PostScript printer driver may require the use of the operating system files on the original CD-ROM or diskettes that came with your system.

Using the PostScript printer driver requires installation of the PostScript option. Installation instructions for this option are provided in Appendix B: Printer Options.

Windows 95/98 and NT 4.0 Installation

Insert the Xerox DocuPrint P1202 CD-ROM into your CD-ROM

drive.

Select StartSettingsPrinters from the Windows task bar.

Double-click the Add Printer icon, and follow the on-screen

instructions.

Click on Have Disk, click Browse, then choose:

• for Windows 95/98, d:\XX\ps\win95_98

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DocuPrint P1202 Reference Guide

• for Windows NT 4.0, d:\XX\ps\winnt

(where “d” is your CD-ROM drive letter and XX indicates the language code

Continue following the on-screen instructions to complete the

installation.

* Refer to Appendix D for language codes.

, i.e. EN for English) and click on OK.

Installing Optional Software

Windows 3.1x Installation

From the Control Panel, select PrintersAdd.

From the list of printers, select “PostScript Printer.”

Click Install.

You may be asked to insert your Windows operating system disk

(CD-ROM or diskette). If so, select the appropriate drive, then select your Win31 folder. Then click OK.

Use the standard Windows PostScript driver to print to the DocuPrint P1202. No PPD file is included.

Chapter 2: Additional Printer Setup Information

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2-5

Installing Optional Software

Macintosh Installation

Make sure that the Macintosh and your printer are connected to

each other with the proper cable. Turn on the Macintosh computer and printer.

Insert the Xerox DocuPrint P1202 CD-ROM shipped with your

printer into your CD-ROM drive.

Open the CD-ROM icon.

Open the XX folder (where XX indicates the language code*), then

open the PS folder, and then the Mac folder.

Drag and drop the docu1202.ppd file to the Printer Descriptions

folder located inside the Extensions folder.

Open Chooser in the Apple menu.

Click on LaserWriter8 (provided with your Macintosh). Then the

name of your printer appears, Xerox DocuPrint P1202.

Click on the P1202 printer.

Click on the Setup button.

If there is a Create button, click on it. The installation is completed, and you do not need to proceed with the following steps.

Click on the Auto Setup button.

The Docu1202.ppd file will be installed automatically.

If Auto Setup does not complete successfully, click Select PPD and choose docu1202.ppd. If prompted for CD, click Cancel.

Make sure the PPD file is installed correctly. Click on the OK

button, then close Chooser.

* Refer to Appendix D for language codes.

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DocuPrint P1202 Reference Guide

Additional Print Media Information Chapter3

Selecting Print Media ....................................................... 3-2

Media Sizes and Capacities ......................................... 3-3

Basic Guidelines ........................................................... 3-4

Chapter 3: Additional Print Media Information

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3-1

Selecting Print Media

One of the most important things you can do to assure the best possible print quality from your printer is to select the correct paper. Your printer produces letter quality output on most plain bond papers, including cotton bond and photocopying papers; it does not require special papers. However, the print quality varies with different paper types. Be sure to test a small quantity of paper before you purchase a large quantity.

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DocuPrint P1202 Reference Guide

Selecting Print Media

Media Sizes and

Capacities

Table 3.1 shows the DocuPrint P1202 supported media sizes and input capacities.

Table 3.1 Supported Media Sizes and Capacities

Input Source/Capacity

Size Tray 1 or 2 MP Tray

Paper

Letter (8.5 x 11 in.) 250 100

Legal (8.5 x 14 in.) 250 100

Executive (7.25 x 10.5 in.) 250 100

Folio (8.5 x 13 in.) 250 100

A4 (210 x 297 mm) 250 100

ISO-B5 (176 x 250 mm) 250 100

A5 (148 x 210 mm) -- 100

Envelopes

Com-10 (4.125 x 9.5 in.) -- 10

Monarch (3.875 x 7.5 in.) -- 10

C5 (162 x 229 mm) -- 10

DL (110 x 220 mm) -- 10

B5 (176 x 250 mm) -- 10

Card stock Transparency film Labels

Depending on paper thickness, maximum capacity may be reduced.

†

If you are experiencing excessive jamming, feed one sheet at a time.

†

Chapter 3: Additional Print Media Information

-- 10 30 20

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Selecting Print Media

Basic Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use cut-sheet paper only. You cannot use multipart paper.

• Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

• Colored paper should be of the same high quality as white photocopy paper. The pigments must withstand the printer’s fusing temperature of 400

F (205oC) for 0.1 second without deterioration. Do not use paper with a colored coating that was added after the paper was produced.

• Preprinted forms must be printed with nonflammable, heat-resistant inks that do not melt, vaporize, or release hazardous emissions when subject to the printer’s approximately 400

F (205oC) fusing temperature for 0.1

second.

• Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

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DocuPrint P1202 Reference Guide

Printing Chapter4

Printing in Windows ......................................................... 4-2

Configuring the PCL Drivers ............................................ 4-3

Selecting Your Printer ................................................... 4-3

Setting Properties ......................................................... 4-4

PCL 6 Driver Features .................................................. 4-5

Manual Duplex Printing .................................................... 4-7

Booklet Printing ................................................................ 4-8

PostScript Driver Features ............................................... 4-9

Using Printer Utilities ..................................................... 4-10

Remote Control Panel ................................................ 4-10

Status Monitor ............................................................ 4-16

Xerox Font Manager ................................................... 4-16

Chapter 4: Printing

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4-1

Printing in Windows

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s documentation for the exact printing procedure.

To use your DocuPrint P1202, you must install a printer driver, described in the User Guide. The way you access the driver varies depending on the software programs you use.

To use the PostScript driver, you must install the PostScript option, described in Appendix B: Printer Options.

Start the program you are using to create the document, and open

the document you want to print.

Select Print from the File menu. The Print dialog box appears.

Most Windows applications allow you to make changes to the print settings, such as number of copies, sequence of the pages, paper orientation, and margins.

If you go to the FilePrintProperties dialog box (In Windows 3.1x, the equivalent command is FilePrintSetupOptions), you’ll access the printer driver ’s Print Setup dialog box, in which you can set other printer properties such as Manual Duplex, Images per Sheet, Booklet Printing, Watermarks or Overlays, available in the PCL 6 driver. See the section “Setting Properties” (page 4-4). When done, click OK to close the Print Setup dialog box.

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DocuPrint P1202 Reference Guide

After making any necessary changes to the print settings, click OK

to start the print job.

Configuring the PCL Drivers

Selecting Your

Printer

To use all of the features of your DocuPrint P1202, make sure the PCL 6 driver is selected as the default printer. When you install the printer driver, DocuPrint P1202 is automatically set as the default printer. If you use more than one printer, you can select the DocuPrint P1202 as the default printer as follows:

Windows 95/98/NT 4.0

Select StartSettingsPrinters.

Double-click DocuPrint P1202 PCL 6.

Select Set As Default from the Printer menu.

To set the printer’s properties, select Properties from the Printer

menu and change the settings as described in the section “Setting Properties” (page 4-4).

Windows 3.x

Double-click Main from the Program Manager. Then double-click

Control Panel, then Printers.

Select DocuPrint P1202 PCL 6.

Click Set As Default Printer.

To set the printer’s properties, click Setup and change the settings

as described in the section “Setting Properties” (page 4-4).

Chapter 4: Printing

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