Xerox DOCUCOLOR 2006 Installing user software in a Windows 2000 environment

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Installing user software in a
Windows 2000 environment
This chapter provides a brief overview and instructions for installing software on Windows 2000 workstations. Ensure that your printer is properly connect and configured for your network. For details, refer to the chapters Connecting to the network and Performing the setup from the Printer Control Panel.
Use the contents of this chapter as follows:
Depending on your configuration, use one of the following sections to install printer drivers and set up appropriate connections:
Parallel port printing
TCP/IP and LPR printing (for a new installation or an upgrade
of Windows NT 4.0 to Windows 2000)
IPX/SPX printing
SPM printing
SMB printing
Specify printer options with the section Setting the printer options.
If necessary, refer to the section Installing additional software for
Windows 2000.
All necessary files are included on the User Software CD.
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Overview of installation

Installing the DocuColor 2006 user software includes the following:
Installing the PostScript or PCL printer driver and corresponding printer description files and setting up the printer driver to communicate with the printer through the Add Printer Wizard
Setting the printer options
Copying additional files from the User Software CD as needed
Do not install these files using the Installer WebTool.

Before you begin

1. If your system administrator has not already done so, connect the
printer to the desired port on the workstation. For details, refer to the chapters Connecting to the network and Performing the setup from the Printer Control Panel.
If you are uncertain what type of network you have, contact your system administrator.
2. Print a configuration sheet at the printer to obtain the name of the
printer and settings that will be used in the following procedures.
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Installing the user software for parallel port printing

Use this procedure to install the printer. It prepares your system for local printing through the parallel port.
If you have previously installed a print driver for the DocuColor 2006, perform the uninstall procedure before installing the new driver. For more information, refer to your Windows documentation.
Do not install the printer files using the Installer WebTool.
1. Select the Start button, Settings, and Printers.
2. Double-click the Add Printer icon to display the Add Printer
Wizard and select Next.
3. Select the Local printer radio button and Next.
Ensure that the Automatically detect and install my Plug and Play printer check box is not selected.
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4. Select LPT1: Printer Port and Next.
5. In the dialog box displaying lists of manufacturers and printers,
select Have Disk.
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6. Insert the CD in the CD-ROM drive, select the CD-ROM drive (for
example, D:\) from the drop-down box and select Browse.
The Install From Disk dialog box prompts you for the disk.
7. Browse to the English\Prntdrvr\Ps_drvr\Win_2000 folder and
ensure that oemsetup.inf or oemsetup is selected.
8. Select Open.
The path is copied to the Install from Disk dialog box.
9. Verify the path is correct and select OK.
10. In the Printers box, select the Xerox DocuColor 2006 option and
select Next.
11. Using a maximum of 31 characters, enter a name for the printer
or leave the default name in the Printer Name box.
Entering more than 31 characters may cause printing problems with some network applications.
12. If you want the DocuColor 2006 to be the default printer, select
the Yes radio button; if not, select No. Select Next.
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13. Indicate whether you want the printer installed as a shared
printer.
If you select Share as, you must also enter a Share Name for the printer (or leave the default name) and make selections from the list of operating systems used by client workstations.
Select Next.
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14. Select the No button to printing a test page and select Next.
15. Verify the printer settings specified, and select Finish.
The Digital Signature Not Found window indicates that the printer driver for Windows 2000 does not have a Microsoft digital signature. However, printing is processed correctly.
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16. Select the Yes button.
If this is the first printer driver you are installing on the computer, you are prompted to install additional files from the Windows 2000 CD. Insert it into the CD-ROM drive, browse to the i386 folder, and then select OK.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
17. Right-click the printer icon and select Properties.
18. Select the Advanced tab to display Spool Settings.
19. Select either the Spool print jobs so program finishes printing
faster option or the Print directly to the printer option.
If the Port Timeout in Seconds is set to 10, you can select either option; however, spooling is faster.
If the Port Timeout in Seconds is set to 5, select the Print directly to the printer option.
20. To confirm the connection, print a Windows test page. Select the General tab. Select the Print Test Page button and OK.
You are now ready to print from your applications through the parallel port.
Configure any options installed on your printer. Refer to the section Setting the printer options.
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Installing the software for TCP/IP and LPR printing (new installation of Windows 2000)

Before you continue, print a configuration sheet at the printer to obtain the IP address assigned to the DocuColor 2006, as well as the Subnet mask and gateway address, if they are used.
1. Perform steps 1-17 of the procedure Installing the user software for parallel port printing to install the printer driver.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
2. Right-click the DocuColor 2006 icon and select Properties to open the ppd window. Select the Ports tab to display the Printer Ports window.
3. Select Standard TCP/IP Port and New Port to start the Add Standard TCP/IP Printer Port Wizard.
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4. Select Next to display the Add Port screen.
5. Enter the Printer Name or IP address. When you enter the information, it is also displayed in the Port Name field. Select Next to display the Additional Port Information screen.
6. Select the Custom radio button and the Settings button.
The Configure Standard TCP/IP Port Monitor screen is displayed.
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7. Select the LPR radio button in the Protocol section to activate the LPR Settings fields.
8. Enter one of the names listed below in lowercase letters in the Queue Name field:
print (generally used)
hold
direct
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9. Select the LPR Byte Counting Enabled checkbox.
10. Select OK to redisplay the Additional Port Information screen.
11. Select Next to display the wizard completion screen.
12. Select Finish. The Ports property tab shows the new port configuration.
13. Right-click the printer icon and select Properties.
14. To confirm the connection, print a Windows test page. Select the General tab. Select the Print Test Page button and OK.
15. Perform one of the following:
Select OK if the job printed normally.
Select the Troubleshoot button if the page did not print or did
not print correctly. Follow the Troubleshooting wizard to diagnose and solve the problem.
16. Select Close to exit the Printer Properties dialog box.
Configure any options installed on your printer. Refer to the section Setting the printer options.
After setup is complete, you are ready to print your jobs.
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Installing TCP/IP and LPR printing (upgrade installation of Windows NT 4.0 to Windows 2000)

Before you continue, print a configuration sheet at the printer to obtain the IP address assigned to the DocuColor 2006, as well as the Subnet mask and gateway address, if they are used.
1. Perform steps 1-17 of the procedure Installing the user software for parallel port printing to install the printer driver.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
2. Right-click the DocuColor 2006 icon and select Properties to open the ppd window. Select the Ports tab to display the Printer Ports window.
3. Ensure that you are connected to LPT1 and select the Add Port option to display a list of available ports.
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4. Select the LPR Port option and select the New Port button.
5. In the Name or address of server providing lpd field, enter the Ethernet TCP/IP IP address or Domain Name Services (DNS) name assigned to the DocuColor 2006 printer.
6. In the Name of Printer or print queue on that server field, enter one of the names listed below in lowercase letters:
print (generally used)
hold
direct
7. Select OK. The workstation checks the address or DNS name that you entered and notifies you if it cannot resolve the address.
8. Select Close in the Printer Ports dialog box. The Ports property tab show the new port configuration.
9. To confirm the connection, print a test page. Select the General tab and select the Print Test Page button.
When you print, your files are transmitted over the LPR Port connection to the printer. With setup complete, you are ready to print your jobs.
10. Select Close to exit the Printer Properties dialog box.
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Installing the user software for IPX/SPX printing

To print from Windows 2000 workstations over IPX (Novell), you must first set up IPX/SPX protocols, and then configure the printer by selecting the IPX port type and entering the settings for the port you use.
1. Select the Start button, Settings, and Control Panel.
2. Double-click the Network and Dial Up icon to display the Network and Dial-up Communications screen.
3. Double-click the Local Area Connection icon and select Properties.
The Local Area Connection Properties screen is displayed.
Ensure that IPX/SPX-compatible Protocol is listed in the network components section. For additional information, refer to the Windows 2000 documentation.
4. Double-click the NWLink IPX/SPX/NetBIOS Compatible Transport Protocol icon.
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5. Select the Properties button.
6. Select the Frame type option from the drop-down menu.
If necessary, print the Configuration page from the Printer Control Panel to check which Frame Type(s) are configured.
Do not select Auto because you may not be able to select the Frame Type specified on the DocuColor 2006.
7. Select OK.
8. Select OK to close the Local Area Connection Properties screen
9. Restart your workstation.
After your workstation reboots, ensure that your workstation is connected to the Novell Network servers required for your configuration.
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10. Select the Start button, Settings, and Printers.
11. Double-click the Add Printer icon to display the Add Printer Wizard and select Next.
12. Select the Network printer radio button and Next.
13. Perform one of the following:
Enter the Printer Name.
Select Next and browse for the printer. For NetWare file
servers, double-click the icon of the server to use for printing to the DocuColor 2006. Double-click the printer icon labeled with the NetWare print queue you will use.
A message is displayed indicating that you do not have the correct printer driver.
14. Select OK.
15. In the dialog box displaying lists of manufacturers and printers, select Have Disk.
16. Insert the CD in the CD-ROM drive, select the CD-ROM drive (for example, D:\) from the drop-down box and select Browse.
The Install From Disk dialog box prompts you for the disk.
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17. Browse to the English\Prntdrvr\Ps_drvr\Win_2000 folder and ensure that oemsetup.inf or oemsetup is selected.
18. Select Open.
The path is copied to the Install from Disk dialog box.
19. Verify the path is correct and select OK.
20. In the Printers box, select the Xerox DocuColor 2006 option and select Next.
21. Using a maximum of 31 characters, enter a name for the printer or leave the default name in the Printer Name box.
Entering more than 31 characters may cause printing problems with some network applications.
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22. If you want the DocuColor 2006 to be the default printer, select the Yes radio button; if not, select No. Select Next.
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23. Indicate whether you want the printer installed as a shared printer.
If you select Share as, you must also enter a Share Name for the printer (or leave the default name) and make selections from the list of operating systems used by client workstations.
Select Next.
24. Select the No button to printing a test page and select Next.
25. Verify the printer settings specified, and select Finish.
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The Digital Signature Not Found window indicates that the printer driver for Windows 2000 does not have a Microsoft digital signature. However, printing is processed correctly.
26. Select the Yes button.
If this is the first printer driver you are installing on the computer, you are prompted to install additional files from the Windows 2000 CD. Insert it into the CD-ROM drive, browse to the i386 folder, and then select OK.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
27. Right-click the printer icon and select Properties.
28. Select the Advanced tab to display Spool Settings.
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29. Select either the Spool print jobs so program finishes printing faster option or the Print directly to the printer option. The selection you make depends on the action you took in step 3:
If you set the Port Timeout in Seconds to 10, you can select
either option; however, spooling is faster.
If you set the Port Timeout in Seconds to 5, select the Print
directly to the printer option.
30. To confirm the connection, print a test page. Select the General tab in the Properties dialog box. Select the Print Test Page button.
31. Perform one of the following:
Select OK if the job printed normally.
Select the Troubleshoot button if the page did not print or did
not print correctly. Follow the Troubleshooting wizard to diagnose and solve the problem.
32. Select Close to exit the Printer Properties dialog box.
Configure any options installed on your printer. Refer to the section Setting the printer options.
After setup is complete, you are ready to print your jobs.
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Installing the user software for SPM printing

Standard Port Monitor (SPM) printing offers an alternative to LPR ports when you want to send jobs to network printers over TCP/IP. SPM is installed by default when TCP/IP is installed in Windows 2000.
SPM is more robust than LPR because it uses Simple Network Management Protocol (SNMP) to read the configuration of the target printer and determine its status. If SPM cannot configure the target printer using SPM default TCP ports and SNMP, it uses the LPR protocol, if this protocol is provided by the printer. However, the installation will still be as an SPM port.
Unlike LPR, SPM uses port 9100 as the default destination port and randomly selects any open source port greater than 1023 as the source port.
Before you continue, print a configuration sheet at the printer to obtain the IP address assigned to the DocuColor 2006, as well as the Subnet mask and gateway address, if they are used.
1. Perform steps 1-17 of the procedure Installing the user software for parallel port printing to install the printer driver.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
2. Double-click the Add Printer icon to display the Add Printer Wizard and select Next.
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3. Select the Create new port radio button.
4. Select the TCP/IP Port option.
The TCP/IP Printer Port wizard is displayed.
5. Select Next.
6. Enter the Printer Name or IP address. When you enter the information, it is also displayed in the Port Name field. Select Next to display the Additional Port Information.
7. Select the Custom radio button and the Settings button.
The Configure Standard TCP/IP Port Monitor screen is displayed.
8. Select the LPR radio button in the Protocol section to activate the LPR Settings fields.
9. Enter one of the names listed below in lowercase letters in the Queue Name field:
print (generally used)
hold
direct
10. Select the SNMP Status Enabled checkbox.
11. Select OK to redisplay the Additional Port Information screen.
12. Select Next to display the wizard completion screen.
13. Select Finish. The Ports property tab shows the new port configuration.
The SPM searches for the printer and configures the printer, based on the SNMP responses.
14. To confirm the connection, print a test page. Select the General tab and select the Print Test Page button.
When you print, your files are transmitted over the SNMP connection to the printer. With setup complete, you are ready to print your jobs.
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Installing the user software for SMB printing

Use SMB or WINS printing if you do not have a Novell network. Printing by this method enables printing from a workstation to a particular print connection (hold, print, or direct) on the DocuColor
2006. The following procedure assumes you have the TCP/IP protocol
and Client for Microsoft Networks installed.
To set up printing to a second or third print connection, repeat this procedure for each and assign each printer a unique descriptive name during the printer driver installation for subsequent identification purposes.
1. If the system administrator has not already done so, go to the printer and configure the DocuColor 2006 for SMB printing. Specify whether to install the PostScript or PCL driver. Refer to the chapter Performing the setup from the Printer Control Panel.
2. At the workstation, double-click the My Network Places icon to display your network environment.
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3. Double-click the Computers Near Me icon.
4. Browse for the printer. Refer to the Configuration page for this information. If you cannot locate your DocuColor 2006, see your system administrator.
5. Double-click the name of the printer to display enabled print connections.
6. Double-click the name of the desired printer connection.
The Printers dialog box is displayed, asking whether you would like to set up the printer.
7. Select Yes to install the PostScript or PCL printer driver and printer description file for the selected connection.
Depending on the Point and Print Drivers option specified in Network Setup, the PostScript or the PCL printer driver and printer driver files are automatically installed.
The Add Printer Wizard is displayed.
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8. In the dialog box displaying lists of manufacturers and printers, select Have Disk.
9. Insert the CD in the CD-ROM drive, select the CD-ROM drive (for example, D:\) from the drop-down box and select Browse.
The Install From Disk dialog box prompts you for the disk.
10. Browse to the English\Prntdrvr\Ps_drvr\Win_2000 folder and ensure that oemsetup.inf or oemsetup is selected.
11. Select Open.
The path is copied to the Install from Disk dialog box.
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12. Verify the path is correct and select OK.
13. In the Printers box, select the Xerox DocuColor 2006 option and select Next.
14. Using a maximum of 31 characters, enter a name for the printer or leave the default name in the Printer Name box.
Entering more than 31 characters may cause printing problems with some network applications.
15. If you want the DocuColor 2006 to be the default printer, select the Yes radio button; if not, select No. Select Next.
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16. Indicate whether you want the printer installed as a shared printer.
If you select Share as, you must also enter a Share Name for the printer (or leave the default name) and make selections from the list of operating systems used by client workstations.
Select Next.
17. Select the No button to printing a test page and select Next.
18. Verify the printer settings specified, and select Finish.
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The Digital Signature Not Found window indicates that the printer driver for Windows 2000 does not have a Microsoft digital signature. However, printing is processed correctly.
19. Select the Yes button.
If this is the first printer driver you are installing on the computer, you are prompted to install additional files from the Windows 2000 CD. Insert it into the CD-ROM drive, browse to the i386 folder, and then select OK.
When installation is complete, the Printers window is displayed with an icon for the newly installed printer.
20. Right-click the printer icon and select Properties.
21. To confirm the connection, print a Windows test page. Select the General tab. Select the Print Test Page button and OK.
You are now ready to print from your applications through the SMB connection.
Configure any options installed on your printer. Refer to the section Setting the printer options.
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Setting printer options

1. Select the Start button, Settings, and Printers.
2. Right-click the DocuColor 2006 icon and select Properties.
3. Select the Device Settings tab, and scroll to the Installable Options option.
4. Specify the options installed on the printer. Select an installable option and select the setting of Installed or Not Installed.
A3 Oversize Tray
Optional Feeder
Duplex Unit
For the Printer Memory option, select the amount of memory installed in the printer: 64, 128, 192, 256, 320, 384 or 512 MB.
5. Select Apply to activate the current settings, and then select OK.
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Installing additional software for Windows 2000

You can copy additional color files from the User Software CD to your hard disk. Many of the files are PostScript files that you can download and print using WebDownloader.
ICM folder—ICM monitor setting file and device profiles specially
designed for use with the Fiery and particular copier models.
Clrfiles folder (inside English folder)—Cmyk.ps, an 11-page, letter-
size PostScript file to use for reference when defining CMYK colors in applications. Pantone.ps, a 19-page, letter-size PostScript file that indicates the closest equivalent of PANTONE coated colors that the Fiery and your particular printer can produce. The method used to print the Pantone.ps file differs depending on the Spot Color Matching setting.
You can print Rgb_01.doc from Microsoft Word 97 or later to view RGB colors. You can print Rgb_02.ppt from PowerPoint 6.0 or later to view available RGB colors.
Calibrat folder (inside English/Clrfiles folder)—Four PostScript
measurements files of color patches: Custom21.ps, Custom34.ps, Stand21.ps, and Stand34.ps. The numbers in the file names refer to the number of patches on the page. The Custom files are provided to enable you to download measurement patches that incorporate the current calibration set of the printer. The Standard files are provided to enable you to download standard measurement patches that ignore the current calibration set for the printer.
These files are provided for expert users and should not be used for day-to­day calibration.
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Copying printer description files

The User Software CD contains printer description files for popular Windows applications. Pagemaker 5.0, 6.0,and 6.5 do not support automatic installation of printer description files from the Printer Control Panel. To make the Fiery available in the Print and Page Setup dialog boxes of this application, copy printer description files to the appropriate location.
1. Insert the User Software CD in your CD-ROM drive. Open the English\Prntdrvr folder.
2. Copy the printer description file for your Fiery to the appropriate location. For PageMaker 5.0 or later, copy the EF3X1D10.ppd to one of the following locations:
For PageMaker 5.0--\ALDUS\USENGLSH\PPD4
For PageMaker 6.0--\PM6\RSRC\USENGLSH\PPD4
For PageMaker 6.5--\ PM65\RSRC \USENGLSH\PPD4

Installing the ICM profile

The Image Color Matching (ICM) profiles included in the Icm folder on the User Software CD are for use with ColorWise ProTools. They can also be used with applications that support ICC standards. For most ICC aware applications, the files must be installed into a folder named Color in the System folder. For use with ColorWise Pro Tools, the files can be copied to a folder of your choice.
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Loading the working space profile using Photoshop 5.0

1. Launch Photoshop.
2. From the File menu, select Color Settings and RGB Setup.
3. In the RGB Setup dialog box, select the Load button.
4. Browse to the Windows\System\Color folder. Select the Efirgb v1f file and the Load button.
5. Select OK.
For more information about ICM profiles, refer to the application documentation.
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Loading the ICM profile

The ICM printer profile enables RGB-to-CMYK conversions that are specific to the printer you are using. The following procedure assumes that you have installed the ICM profiles included on the User Software CD.
The internal name of an ICM profile may vary slightly from its file name.
1. Launch Photoshop.
2. From the File menu, select Color Settings and CMYK Setup.
3. In the CMYK Setup dialog box, select the ICC radio button as the CMYK Model.
4. Select the profile that corresponds to the printer or the device you would like to simulate from the Profile drop-down menu.
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5. Select OK.
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