Xerox DocuColor 1256 GA User Guide

Preface

Thank you for choosing DocuColor 1256 GA Series. This manual aims to provide all the information necessary for effectively operating the copier together with notes on safety precautions and maintenance tips. To get the most out of your copier, please read the manual carefully and completely before using the machine. Keep this manual handy as a quick reference should you encounter any difficulties when using the copier. The samples that are used in this manual include the procedures for easier understanding of the machine. The illustrations in this manual include the DocuColor 1256 GA with the Duplex Automatic Document Feeder.

As the copier contains a feature designed for preventing the forging of certain documents such as currency notes, there may be instances where copies do not achieve the desired results because the originals you wish to copy are assumed by the copier to be such documents.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities-from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chlorofluorocarbons from our manufacturing facilities. We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, cartridges, and parts from our customer's copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA adopts recycled components that satisfy our strict quality standards.

This equipment is certified as a Class 1 laser product under IEC825-1 (1998). This means that the machine does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely confined within the protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

Important

copied or modified in whole or part, without the written consent of the publisher. (2) Parts of this manual are subject to change without prior notice. (3) We welcome any comments on ambiguities, errors, omissions, or missing pages. (4) Never attempt any procedure on the machine that is not specifically described in this manual. Unautho-

rized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from

unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, The Document Company and Ethernet are registered trademark.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chloroflurocarbons from our manufacturing facilities.

We are committed to leadership in the conservation of resources by reusing and recycling postconsumer waste material such as paper, cartridges, and parts from our customers’ copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA adopts recycled components that satisfy our strict quality standards.

Reception interference When installed at a certain location, the machine may cause interference with radio and television reception. If you notice flickering, or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Switch it off, and if the interference disappears, the machine is the cause of radio interference. Perform the following procedures until the interference is corrected.

• Move the machine and the TV and/or radio away from each other.

• Reposition or re-orientate the machine and/or the TV and radio.

• Unplug the machine, TV, and radio, and replug them into outlets that operate on different circuits.

• Re-orientate the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, you should ask your local electrician for support.

• Use coaxial cable antennas.

The equipment is certified by UL (Underwriters Laboratories Inc.) in compliance with IEC950 (AS/NZS

3260). The equipment is manufactured under a ISO9002 Quality System certified by the British

Standards Institution. The equipment is also certified in compliance with applicable standards by various national bodies.

This equipment is tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR pub. 14 (1993) AS/NZS 1044 (1995), which relates to radio frequency interference regulations.

Note: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with the their requirements.

Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Table of Contents

Preface ................................................................................................................................ i

Table of Contents .............................................................................................................. iii

Using this Guide ............................................................................................................... vii

Conventions ..................................................................................................................... viii

Safety Notes ...................................................................................................................... ix

The Objective of the International .................................................................................... xv

Energy Star Program........................................................................................................ xv

Illegal Copies and Printouts ............................................................................................ xvi

Chapter 1 Knowing Your Copier

1.1 Parts of the Copier ..................................................................................................... 2

1.2 Switching On/Off the Power ....................................................................................... 7

1.2.1 Switching on/off the power ...............................................................................7

1.2.2 Saving energy ................................................................................................ 10

1.3 Using the Touch Panel Display ................................................................................. 11

1.4 Entering Password ................................................................................................... 14

1.5 Using the Copylyzer (Optional) ................................................................................ 15

Chapter 2 Basic Copy Procedure

2.1 Basic Copy Procedure ............................................................................................. 18

2.2 Interrupting a Copy Job............................................................................................ 22

2.3 Copying onto Postcards ........................................................................................... 24

2.4 Copying onto Transparencies ................................................................................... 26

2.5 Copying onto Heavy Weight Paper........................................................................... 30

Chapter 3 Loading Paper

3.1 What Paper to Use ...................................................................................................34

3.2 Checking/Changing Paper Supply Settings ............................................................. 36

3.3 Loading Paper .......................................................................................................... 39

3.3.1 Loading paper in trays 1, 2, 3, and 4..............................................................39

3.3.2 Loading paper in tray 5 (bypass)....................................................................40

3.4 Changing the Paper Tray Size ..................................................................................43

Chapter 4 Loading Documents

4.1 Types of Documents.................................................................................................46

4.1.1 Types of documents ....................................................................................... 46

4.1.2 Automatic document size sensing..................................................................46

4.1.3 Points to note when loading documents.................................................................47

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Table of Contents

4.2 Loading Documents ................................................................................................. 48

4.2.1 Placing documents on document glass.......................................................... 48

4.2.2 Loading documents in DADF ......................................................................... 49

Chapter 5 Making Copies

5.1 Switching Screen Display......................................................................................... 52

5.2 Selecting the Output Colour (Output Colour) ........................................................... 55

5.3 Making One-Sided/Two-Sided Copies (2-Sided)...................................................... 58

5.3.1 Copying on one side ...................................................................................... 58

5.3.2 Copying on two sides ..................................................................................... 60

5.4 Reducing/Enlarging Copies (Reduce/Enlarge) ........................................................ 64

5.4.1 Same R/E % for length and width .................................................................. 64

5.4.2 Different R/E% for length and width ...............................................................68

5.5 Selecting a Paper Tray (Paper Supply)..................................................................... 72

5.6 Erasing the Edges (Edge Erase).............................................................................. 77

5.7 Shifting the Image (Image Shift)............................................................................... 80

5.8 Selecting the Document Size (Original Size) ........................................................... 83

5.9 Copying Facing Pages onto Separate Sheets (Book Copying) ................................ 85

5.5.1 Selecting Auto for Paper Supply ..................................................................... 72

5.5.2 Selecting a paper tray .................................................................................... 73

5.10 Copying Mixed Size Originals (Mixed Size Originals) .............................................. 87

5.11 Selecting the Document Type (Original Type) .......................................................... 90

5.12 Adjusting the Copy Density (Lighter/Darker) ............................................................93

5.13 Enhancing Sharpness (Sharpness) ......................................................................... 95

5.14 Adjusting Image Quality (Image Quality Presets) .................................................... 97

5.15 Adjusting Colour Shift & Saturation (Colour Shift & Colour Saturation) ................... 99

5.15.1 Adjusting the colour shift .............................................................................. 99

5.15.2 Adjusting the colour saturation ................................................................... 101

5.16 Adjusting Colour Control (Colour Control) .............................................................. 103

5.17 Copying Several Documents onto One Copy (Multi-Up) ........................................ 105

5.18 Interleaving Transparencies (Transparency Separators) ........................................ 108

5.19 Creating Mirror/Negative-like Images (Mirror Image/Negative Image) ................... 111

5.19.1 Creating mirror images............................................................................... 111

5.19.2 Creating negative-like images .................................................................... 112

5.20 Repeating an Image (Image Repeat) .....................................................................114

5.21 Making copies as covers (Covers) ......................................................................... 117

5.22 Enlarging and dividing into multiple copies (Poster)............................................... 120

5.23 Storing Frequently-used Job Settings (Stored Programming)................................ 123

5.23.1 Storing a routine job ...................................................................................123

5.23.2 Retrieving a job in stored programming ..................................................... 124

5.23.3 Deleting a stored job .................................................................................. 125

5.24 Selecting the Document Orientation (Original Orientation) .................................... 127

5.25 Using the Sorter for Copying .................................................................................... 12

Chapter 6 Tools Mode Settings

6.1 Entering Tools Mode............................................................................................... 132

6.2 Overview of Tools Mode ......................................................................................... 134

6.3 Setting the Feature Defaults ................................................................................... 143

6.4 Changing the Tools Password ................................................................................ 145

6.5 Automatic Gradation Adjustment............................................................................ 147

Chapter 7 Troubleshooting

7.1 Troubleshooting ...................................................................................................... 154

7.1.1 When an error message is displayed ........................................................... 154

7.1.2 When other problems occurred .................................................................... 155

7.2 Clearing Paper Jams .............................................................................................. 158

7.2.1 Paper jam at a paper tray ............................................................................. 158

7.2.2 Paper jam at the lower left cover .................................................................. 161

7.2.3 Paper jam at output tray/lower right cover .................................................... 162

7.2.4 Paper jam inside the machine ...................................................................... 164

7.2.5 Paper jam between the copier and sorter .................................................... 166

7.2.6 Paper jam inside the sorter .......................................................................... 169

7.2.7 Paper jam between the copier and finisher ................................................. 172

7.2.8 Paper jam inside the finisher ...................................................................... 175

7.3 Clearing Document Jams ....................................................................................... 179

7.4 Pausing the Finisher............................................................................................... 183

Table of Contents

Chapter 8 Daily Care

8.1 Cleaning the Copier ............................................................................................... 188

8.2 Consumables ......................................................................................................... 189

8.3 Replacing the Toner Cartridge ............................................................................... 191

8.4 Replacing the Waste Toner Bottle A ....................................................................... 193

8.5 Replacing the Developer Collector C ..................................................................... 195

8.6 Replacing the Oil Cartridge D ................................................................................ 197

8.7 Replacing the Drum Cartridge B ............................................................................ 199

8.8 Replacing the Staple Cartridge .............................................................................. 202

8.9 Replacing the Cleaning Cartridge E ....................................................................... 204

Table of Contents

Chapter 9 Using the Auditron Administration Mode

9.1 Overview of Auditron Administration Features .......................................................212

9.2 Entering the Auditron Administration Mode............................................................ 214

9.3 Setting the Auditron Features................................................................................. 216

9.3.1 Reviewing account data ...............................................................................216

9.3.2 Creating/Modifying account data.................................................................. 217

9.3.3 Deleting all account data .............................................................................. 220

9.3.4 Enabling the Auditron Mode ......................................................................... 222

9.3.5 Changing the administrator password.......................................................... 224

Appendix

A Specifications .........................................................................................................228

B Possible Combinations of Features ........................................................................ 233

Using this Guide

The organisation of this manual is as listed below. This manual uses the example of a two-sided copying model of DocuColor1256 GA with ADF installed to explain the features of this machine. Features and parts of the display contents may differ depending on the model.

Chapter 1 Knowing your Copier

This chapter contains operating instructions about your copier like information on the major components, the methods of switching the power ON and OFF and how to use the touch panel display. After the copier has been properly installed, be sure to read this chapter completely before operating the machine.

Chapter 2 Basic Copy Procedure

This chapter explains the basic knowledge of making copies like copying onto postcards, copying onto transparencies and interrupting a copy job.

Chapter 3 Loading Paper

This chapter covers the types of paper that can be used on this copier, the precautions on paper handling and the methods on how to load paper in the respective trays. Read this chapter when loading paper in the trays.

Chapter 4 Loading Documents

This chapter covers the types of original documents that can be used on this copier, the precautions on document handling and how to load the documents. Read this chapter when loading the documents on the copier.

Chapter 5 Making Copies

This chapter explains the Basic Features, Added Features and Image Quality when making copies. The common copying procedures are explained in this chapter. Read this chapter when making copies.

Chapter 6 Tools Mode Settings

This chapter describes the methods of changing feature, and other default settings related to tones, timeouts, and so on to suit your copying needs and for the ease of operations. Read this chapter when you need to change the settings.

Chapter 7 Troubleshooting

This chapter guides you step-by-step through a series of remedial procedures for dealing with problems, such as, paper and document jams, when error messages are displayed and when the image quality is low. Read this chapter when you encounter problems.

Chpater 8 Daily Care

This chapter provides information on daily care of the copier, such as, the replacing of consumables, how to read the meter and the cleaning of the machine. Read chapter when necessary.

Chapter 9 Using the Auditron Administration Mode

This chapter spells out the use of the Auditron features to create user accounts and passwords in regulating the use of the copier. Read this chapter when you wish to create accounts to count the copies you made.

Appendix

This section lists the important tips on specifications and the possible combinations of features.

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Conventions

The following conventions are used throughout this manual.

viii

Additional information about operations/features.

Indicates reference sources.

Points to pay attention to.

Safety precautions.

Safety Notes

Read these safety notes carefully before using DocuColor 1256 GA to ensure you operate the machine safely.

This section explains the safety symbols used throughout the manual

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, can result in severe injury or loss of life.

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, might result in safety hazards to personnel or damage to the equipment.

This symbol is used to alert operators to a specific operating procedure that requires close attention. Read and follow instructions carefully to insure the task is accomplished safely.

This symbol is used to alert operators to a specific operating procedure that must not be performed. Read and follow instructions carefully.

This symbol is used to alert operators to a specific operating procedure that should be emphasized for operating safety. Read and follow instructions carefully.

Precautions for installation and relocation

CAUTION

Do not place the machine in a hot, humid, dusty, or poorly ventilated environment. Prolonged explosure to these adverse conditions can cause a fire or a shock hazard.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

The machine has ventilation holes on its bottom. A poorly ventilated machine can cause excessive internal heat and a fire.

The accompanying diagram shows the minimum clearances required for normal operation, consumables replacement, and maintenance to ensure your machine operates at peak performance. Our Xerox Representative will provide necessary support for the proper installation of the machine.

Place the machine on a level and sturdy surface that can withstand the machine weight of 218 kg. If tilted, the machine may fall over and cause injuries.

When relocating the machine, contact your Xerox Customer Support Centre.

Safety Notes

When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord connected, it can cause damage to the cord which could result in a fire or a shock hazard.

When moving the machine, do not tilt it more than indicated below. If tilted excessively, the machine may fall over and cause injuries.

Other precautions

● The machine is capable of operating normally within the following recommended environmental limits. Temperature range 1032°C, humidity range 15-85% (without condensation). Humidity should be 61% or below at 32°C, and temperature should be 28°C or below at 85%.

Sudden temperature fluctuations can affect copy quality. Rapid heating of a cold room can cause water vapour to condense inside the machine, which can interfere directly with image transfer.

● Do not expose the machine to direct sunlight. Exposure to direct sunlight can adversely

When the machine is installed, be sure to lock the caster stoppers. An unlocked machine may fall over and cause injuries.

affect the performance of the machine.

Precautions on power and earth connections

WARNING

The specifications that apply to your machine depend on your machine configuration. Connect the power plug only to a properly rated power outlet. Otherwise, it can cause a fire or shock hazard. If in doubt, contact your Xerox Customer Support Centre.

• Rated voltage 100V Rated frequency 50/60Hz

• Rated voltage 220-240V Rated frequency 50/60Hz

Never use multi-plug adaptors to plug multiple power plugs in the same outlet. Be sure to operate the machine on a sole-use

receptacle. Multiple conductors can cause the outlet to overheat and cause a fire.

Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a nonnegligible amount of current that can generate heat and eventually cause a fire over an extended period of time.

Always use the power cord provided with your machine. When an extension power cord is required, always use a properly rated cord. Contact your Xerox Customer Support Centre. If you use a cord with an unspecified current rating, the machine or plug may emit smoke or necome hot to the touch externally.

Safety Notes

Do not attempt to rework, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause a fire or shock hazard.

Never touch a power cord with wet hands.

Danger of electric shock exists.

Stop the operation immediately if the following happens. These conditions can result in a fire. Immediately unplug the machine and contact your Xerox Customer Support Centre.

● If the machine emits smoke and becomes very hot to touch.

● If it produces strange sounds or smell.

● If water is spilt into the machine.

To prevent a fire or a shock hazard, follow the instruction below based on your machine configuration. If in doubt, contact your Xerox Customer Support Centre.

● If your machine is a 220-240V model, there is no need to attach a separate earth line since the earth connection in incorporated in the power line. Plug it into a properly rated outlet.

● If your machine is a 100 or 110V model, use the green earth wire bundled with the wire cord, located at the rear of the machine. The earth wire must be connected to one of the following conductors.

• Earth terminal of the specified power outlet

• A piece of copper buried in the earth 650mm or deeper

• Earth terminal with Class 3* earthing.

* Class 3 is the regulation for Japan only.

Never connect the earth wire to any of the following:

● Gas pipe, which can cause ignition or an explosion

● Telephone line earth wire or lighting rod, which can draw an excessive electric current if hit by lighting

● Water faucet or pipe whose electrical conductivity is broken by a non-metal part

CAUTION

Do not unplug or replug the machine while it is on. Unplugging a live connector can deform the plug and cause a fire.

When uplugging the machine, grasp the plug instead of the cord. Forcibly pulling on a cord can damage it and cause a shock hazard.

Once a month, unplug the machine and check the power cord for the following. Contact your Xerox Customer Support Centre if you notice any unusual conditions.

● The power cord is plugged firmly into a receptacle.

● The plug is not excessively heated, rusted or bent.

● The plug and receptacle are free of dust.

● The cord is not cracked or frayed.

When the machine is not used over an extended period of time, switch it off and unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause a shock, leak current, or fire hazard.

This machine has a earth fault interrupter. Once a month, check the protection circuit for correction operations using the following procedure. If the circuit does not operate, an electric shock can occur on a poorly earthed component. If you notice any unusual conditions, contact your Xerox Customer Support Centre.

1. Press the power switch to the

2. Press the test button below the breaker switch. When the breaker switch is turned

from | to

3. Turn the breaker switch, then the power switch to the | position.

, the circuit is all OK.

position.

If the power cord is broken or insulated wires are exposed, ask your Xerox Customer Support Centre for a replacement. Using a damaged cord can cause a fire or shock hazard.

Safety Notes

Be sure to switch off and unplug the machine before accessing the interior of the

Operating safeguards

machine for cleaning, maintenance, or fault clearance. Access to a live machine’s interior can cause a shock hazard.

Operating safeguards

WARNING

Do not place any liquid container such as a vase or coffee cup on the machine. Split water can cause a fire or shock hazard.

Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts entered the machine, they can short internal components, and cause a fire or shock hazard.

If debris (metal or liquid) entered the machine, switch off and unplug the machine. Contact your Xerox Customer Support Centre. Operating a debris-contaminated machine can cause a fire or shock hazard.

Never open or remove machine covers that are secured with screws unless specifically instructed in this manual. A high voltage component can cause a shock hazard.

Do not try to alter the machine configuration, or modify any parts. An unauthorised modification can cause smoke or fire.

Other precaution

● This machine has a protection circuit against surge current during lightning. During lightning and thunder, switch off the power supply and remove the cord until the lightning is over.

CAUTION

If you make copies with the document cover open, avoid looking directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

Do not place a magnet near safety switches of the machine. A magnet can activate the machine accidentally, resulting in injuries.

Do not use a highly flammable spray near the machine. It can cause a fire.

When copying a thick document, do not use excessive force to press it against the document glass. The glass may break and cause injuries.

Do not place a heavy object or lean your elbow on the touch panel display. Broken glass can cause injuries.

Do not use paper that are good electricity conductors (origami paper, carbon paper, coated paper, etc.). If the paper is jammed in the machine, it can result in a short circuit or fire.

Do not touch the areas that are affixed with the label “High Voltage”. You may get an electric shock.

Do not touch the areas on or near the fuser unit that are affixed with the label “Hot Surface”. You can get burnt as a result. Do not forcefully remove paper that are in the fuser unit or wrapped around the heat roller. You can get burnt as a result. Switch off the machine, and contact your Xerox Customer Support Centre.

xii

When sliding out a paper tray, pull it out slowly. If it is pulled out with too much force, the tray can hit and injure your knees.

Safety Notes

When removing jammed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause a fire. If a sheet of paper cannot be removed or wrapped around the heat roller, do not try to remove it by yourself. Doing so can cause injuries. Switch off the machine immediately, and contact your Xerox Customer Support Centre.

Consumable Safeguards

WARNING

Never throw a toner cartridge into an open fire. Toner remaining in the cartridge can cause an explosion and you can get burnt.

Never throw toner or a waste toner bottle into an open fire. It can cause an explosion and you can get burnt.

Never throw a developer or a used developer container into an open fire. It can cause an

explosion and you can get burnt.

CAUTION

Do not pull out the drum cartridge with force. It may hit you and injure you.

The cleaning cartridge is very hot. Make sure you cool it considerably before you proceed. The handle at the centre of the cleaning cartridge will a reach a safe temperature (about 70°C) 20 minutes after the transfer module is pulled out.

The inside of the machine is very hot even after removing the cleaning cartridge from it. Make sure you do not place your hand inside the shutter. Also, when things fall from the inside of the machine, do not try to take them out. When this happens, switch off the power and contact your Xerox Customer Support Centre.

It is recommended to ventilate the room to keep the environment comfortable and free you from getting a headache during continuous copying runs in a small room.

Other precautions

● When clearing a paper jam or other fault, follow the appropriate procedures given in this manual.

● Make sure that the output tray is properly installed. Otherwise it may result in faults like paper jams.

The cleaning cartridge remains very hot on the inside even though its exterior has cooled down. Do not to touch the areas other than the handle.

Other precautions

● Open the consumables only when you want to use them. Do not store them in the following places.

• High temperature, humid places

• Near a fire

• Under direct sunlight

• Dusty places

● When using consumables, read and observe operating instructions and safeguards written on the package and container.

● Used toner cartridges and drum cartridges are recycled for resource conservation.

—Handling instructions—

Used toner cartridges and drum cartridges should be properly disposed of. Contact your Xerox Customer Support Centre.

❃ Administer emergency treatment as follows:

● If toner gets into your eyes, rinse them well

with plenty of clean water. Consult a doctor, if necessary.

● If toner adheres to your skin, wash it with soap and water then rinse it well.

● If you inhale toner, exit the area immediately and gargle with plenty of water.

● If you swallow toner, induce vomiting and consult a doctor immediately.

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Safety Notes

■ Locations of warning and caution labels

To ensure your safety in operating the copier, please read the warning and caution labels pasted on the internal parts of the machine carefully.

xiv

The Objective of the International

Energy Star Program

To protect the global environment and conserve energy resources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms this product satisfies the Japanese requirements for this program.

Two-sided copying feature

To reduce the volume of copy paper used, this product has a two-sided copying feature. You can copy two single-sided originals on both sides of a sheet of paper. You can also make single-sided copies. See “5.3.2 Copying on two sides” of this guide for details.

Low power mode feature

This product has a power-saving feature, which switches the machine to the low power mode automatically if the machine is on and not operated for a certain period of time. In this mode the machine lowers the fuser temperature and saves the power consumption. The default low power mode start time is set at 15 minutes. The recovery time from low power mode is 4 minutes and 30 seconds (provided that one hour has passed after the machine entered Low Power mode).See ““Setting the timers” in 6.2 Overview of Tools Mode” of this guide for details.

Sleep mode feature

This product has a power-saving feature, which allows the machine to minimize the power consumption if it is on and not operated for a certain period of time. By default, the machine enters Sleep Mode after 60 minutes of inactivity.

Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

• Currency

• Banknotes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Notice:

This machine is provided with the recognition function to prevent the copying of currency. Also, in case currency or securities are copied, the forgery tracing function can identify a machine used for the copy. Note that the recognition function prevents a limited range of illegal copies. Always put your machine under careful charge to prevent illegal copies from being made.

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Knowing Your Copier

1.1 Parts of the Copier ................................................. 2

1.2 Switching On/Off the Power ................................... 7

1.3 Using the Touch Panel Display ............................. 11

1.4 Entering Password ............................................... 14

1.5 Using the Copylyzer (Optional) ............................ 15

Knowing Your Copier

This section explains the machine components.

[Appearance]

Parts of the Copier

No. Name Feature

1 Document cover Used to press down the document that is placed on the document glass. 2 Document glass Place the document to be copied here. 3 Control panel Contains operating buttons, indicator lights and the touch panel display. 4 Front door Open this door to clear paper jams or to replace the drum/toner cartridge. 5 Output tray Receives copies made from the machine. 6 Trays 1, 2, 3, and 4 Load paper stock into trays 1, 2, 3, and 4. 7 Lower left cover Open this cover to clear paper jams. 8 Tray 5 (bypass) Load non-standard-size paper stock that cannot be loaded in trays 1, 2, 3,

and 4 (e.g. special paper such as transparencies and heavy weight paper) in this tray in order to make copies on them.

1.1 Parts of the Copier

Knowing Your Copier

No. Name Feature

9 Power switch Switches on/off the power of the machine. 10 Lower right cover Open this cover to clear paper jams. 11 Cleaning cartridge (E) Sheet for cleaning the internal section of the fuser unit. 12 Developer collector (C) Collects used developer. 13 Fuser unit Fixes the printed image on the paper by fusing the toner. Do not touch this

unit as it is extremely hot. 14 Lever Lever for pulling out the transfer module. 15 Oil cartridge (D) Supplies oil to the fuser unit. 16 Transfer module Transfers the toner image from the drum to the paper by fusing the toner.

Pull this out when replacing consumable E or clearing a paper jam. 17 Waste toner bottle (A) Collects used toner. 18 Drum cartridge (B) Comprises devices such as the photoreceptor. 19 Toner cartridge Contains toner of cyan (C), magenta (M), yellow (Y), and black (K). 20 Breaker switch Controls the power supply to the machine. Once leakage is detected, this

switch will automatically interrupt the power supply to the machine.

Knowing Your Copier

1.1 Parts of the Copier

● Duplex Automatic Document Feeder (DADF) (Optional)

● Sorter (Optional)

No. Name Feature

21 Document check light Check light used to indicate that documents have been loaded properly in

the DADF. 22 Document guide Used to align the edges of documents loaded in the DADF. 23 Document input tray Documents are fed from this tray into the machine for scanning. 24 Document output tray Receives documents output from the machine after they have been

scanned. 25 Left cover Open this cover to clear paper jams.

Finisher (Optional)

1.1 Parts of the Copier

Knowing Your Copier

No. Name Feature

26 Sorter bins Copies are output to these bins when Collated or Uncollated is selected

from the Copy Output options.

27 Output tray Copies are output to this tray when Output Tray is selected from the Copy

Output options. 28 Right door Open the door in the event of a paper jam. 29 Left door Open the door in the event of a paper jam. 30 Sorter release lever Hold the lever to move the sorter to the right to separate it from the main

unit. 31 Sorter bins Copies are output to these bins when Collated or Uncollated is selected

from the Copy Output options. 32 Output tray Copies and printouts are usually delivered to this tray. 33 Finisher tray Stapled or offset printouts are delivered to this tray. 34 Lower right door Open this door when replacing staple cartridges or when staple faults

occur. 35 Right door Open the door in the event of a paper jam. 36 Left door Open the door in the event of a paper jam. 37 Finisher release lever Hold the lever to move the finisher to the right to separate it from the main

unit.

• For paper sizes that the sorter bins can accommodate, see "■ Sorter (Optional)" in "Appendix A Specifications".

• These bins are used as sorter bins (for copier) or mail box bins (for printer) depending on the setting of the machine. For details on the setting, contact your Xerox Customer Support Centre.

Knowing Your Copier

1.1 Parts of the Copier

Control Panel

1 2 3

4 5 6

7 8 9

No. Name Function

1 Brightness adjustment dial Adjusts the brightness of the touch panel display. 2 Touch panel display Displays the respective features and machine status. Touch the feature

buttons on this panel to select the desired options for a copy job.

3 System Settings/Meter Press this button to display the System Settings/Meter Check screen. You

Check button can define the specifications of the features by using the options available.

You can also check the meter reading, or status of the consumables.

4 Password button Press this button to display the User Password Entry screen if the Auditron

Mode is enabled. Use of the machine can be controlled by requiring each user to enter his password (by department/user).

5 Power Saver button Press this button to reduce the power consumption of the machine and

put it in the Power Saver mode if the machine will not be used for a while. The Power Saver indicator light will be lit. To return to the Ready (Copy) mode, press the button again.

6 Clear All button Press this button to clear all settings and return to the default screen. The

default screen is the screen that is displayed when the machine is switched on.

7 Interrupt button/indicator Press this button to interrupt the current copy job for an urgent job. The

indicator light at the upper left lights up when this button is pressed. Press this button again to cancel the interrupt copy job and return to the original

copy job. 8 Stop button Press this button to stop the current copy job. 9 Start button Press this button to start copying.

10 Keypad Use the keys on this keypad to enter the number of sets to be copied , or

the numeric values for feature settings, for example, the password.

11 C (Clear) button Press this button to delete or correct a wrong entry made by using the

keypad.

Switching On/Off the Power

Switch on the power of the copier before you begin copying. After the copier is switched on, it takes about 8 minutes and 30 seconds for it to warm up before you can start making copies. Switch off the power of the copier at the end of the day, or when it will not be used for a long time. You can make use of the Power Saver feature if the copier is left idling for a while. The Power Saver feature reduces the power consumption of the machine, thereby helps to conserve energy.

1.2.2 Saving energy

1.2.1Switchingon/off the power

■ Switching on the power

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Procedure

Knowing Your Copier

● It takes more than three seconds for the machine to warm up if you switch on the machine immediately after it has just been switched off.

Turn the power switch to the “|” (On) position.

The following screen will appear on the touch panel display for about 10

seconds.

If you have enabled the Auditron Mode, the User Password Entry screen will be displayed.

1.2 Switching On/Off the Power

Knowing Your Copier

● The User Password Entry screen will only be displayed if the Auditron Mode is enabled.

● If you made a mistake while entering the password, press the C button to clear and re-enter.

Enter the password (by department/user) by using the keypad and press Confirm.

Each input digit is represented by an asterisk.

The message “Please wait for X minute(s).” (X refers to the numeric value) is displayed. The message displayed changes to “Ready to copy” after X

minutes have elapsed.

■ Switching off the power

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Procedure

Check that all copy jobs

● The fan in the machine will continue to operate for about one hour after you have switched off the power.

have been completed. Then turn the power switch to the “

” (Off)

position.

The display on the screen

disappears and the power is

switched off.

1.2 Switching On/Off the Power

■ Auto start

You can enable the Auto Start feature by pressing the Start button while waiting for the machine to warm up after the power is switched on.

● Enabling Auto Start

To use the Auto Start feature, load the document, select the desired features and press the Start button. The message “Please wait ... The job will start automatically.” will be displayed. Once the machine is ready, the document will automatically be scanned and the desired copies will be output.

● If you have set the machine ready tone in Tools Mode, you will hear the tone when the machine has warmed up and is ready to accept copy jobs. You can then proceed to set an auto start job after the tone. See “6.3 Setting the Feature Defaults” on how to set the tones and change their volumes.

Auto Start screen: When an A4 document is placed on the document glass and three

copies of the document are to be made at 100% magnification.

Knowing Your Copier

● Cancelling Auto Start

To cancel an Auto Start job, firstly, select Stop on the screen before the document is scanned. Alternatively, press the Stop button on the control panel. Then press the C button and the Auto Start job will be cancelled.

■ Breaker switch

The breaker switch is

● The power will automatically be cut off once the breaker switch detects a power leakage. Do not use the machine in such a case.

Safety Notes

usually pushed to the top, as shown in the diagram on the right. If the machine will not be used for a long time or when moving the machine, push the switch down.

Knowing Your Copier

1.2 Switching On/Off the Power

1.2.2Savingenergy

This machine has a Power Saver feature that reduces the power consumption of the machine in two stages, namely, the Low Power Mode and Sleep Mode. Each stage differs in the amount of power consumed.

Low Power Mode (140 W or less)

The power to the control panel and fuser unit is reduced. The display disappears while the power saver indicator light is lit. If you need to make copies, press the Power Saver button. The indicator light is off and the Power Saver mode is cancelled.

Power Saver Sleep Mode (8 W or less)

The Sleep Mode has a reduced power consumption compared to Low Power Mode. In this mode, the display is turned off, and the Power Saver light is on. For copying, press the Power Saver button. The Power Saver light goes out and the power saver mode is cancelled.

■ Entering the Power Saver Mode automatically

This machine automatically enters the Low Power Mode if it has been left idling after a fixed period of time. If the machine continues to be left unused, it will shift to the Power Saver Sleep Mode and the power will be cut off.

●

The default time for the machine to enter the Low Power Mode and Sleep mode are 15 minutes and 60 minutes respectively. That is, the machine enters into the Low Power Mode 15 minutes after the last copy or action. If you do not want the machine to enter the Power Saver Sleep Mode automatically, you can choose to disable this feature. See Åg6.3 Setting the Feature DefaultsÅh on how to change these settings.

■ Entering the Power Saver Mode manually

You can switch to the Power Saver Mode when necessary.

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Procedure

● Once the machine is in the Low Power Mode, it will enter the Power Saver Sleep Mode if the machine continues to idle for a fixed period of time.

Press Power Saver.

The machine enters the Power Saver mode. To make copies, press Power Saver again.

1 2 3

4 5 6

7 8 9

■ Cancelling the Power Saver Mode

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Procedure

Touch the display or press Power Saver.

The power saver indicator light is off and the display returns to the default screen.

Using the Touch Panel Display

The touch panel display is located at the centre of the control panel. It displays the messages and feature buttons required for performing a copy job.

You can select a feature directly by touching the feature button on the display. In the following section, the main screens will be used to explain the screen contents, as well as how to select the feature buttons.

The touch panel display will be referred to as the display hereafter. The contents shown on the display will be referred to as the screen.

■ Screen layout (default screen)

Knowing Your Copier

● Message area

Displays machine status, operation messages, and so forth.

● Tab

Select by touching a tab to display its corresponding screen. The tabs available are Basic Features, Added Features, Image Quality, Output Format, and Others.

● No. of copies

Indicates the number of sets of copies to make. Enter a value by using the keypad. You can set a value between 1 to 999. To reset the value to “1”, press the C button.

● Selection buttons

Select by touching a selection button. The button will be highlighted to indicate that it has been selected. “...” indicates that there are more setting screens.

Knowling Your Copier

1.3 Using the Touch Panel Display

● Feature buttons

Select by touching a feature button to display its corresponding feature setting screen. A (3) check mark will be assigned to the feature that you have selected.

These are buttons for defining a feature. A button becomes highlighted once you have selected it.

● Scroll buttons, input area

Touch the buttons to scroll or define a numeric value. When defining a numeric value, touch the button continuously and the display will change rapidly. The range is displayed within the parentheses ( ). The value that you have set will be shown in the input area.

● Invalid buttons

These are buttons that cannot be selected with some other features. They can also be buttons that

are not within the range of the settings. They are in grey and dim display.

1.3 Using the Touch Panel Display

● Cancel button

Select this button to cancel a selected setting or value. When this button is selected, the

screen where you did the settings disappears.

● Save/Close button

Select this button to save a selected setting or value. When this button is selected, the

settings will be saved and the screen disappears.

■ User Password Entry screen

When the Auditron mode is enabled, the following screen will be displayed. Enter the password by using the keypad. Once you have entered the password correctly, the default screen will be displayed.

Knowing Your Copier

1.4 Entering Password

■ Error message screen

When a job cannot be continued due to a paper jam or fault with the machine, or when a consumable is being replaced, a message such as the following will be displayed. Follow the instructions shown on the screen to troubleshoot. Once the error is resolved, the default screen will be displayed.

■ Power Saver screen

The display disappears once the machine enters the Power Saver Mode while the power saver indicator light is lit. You can return to the default screen by pressing the Power Saver button.

1.2.2 Saving energy

● Sometimes there is no display even though the power saver indicator light is not on. This is because the power may be switched off, or the brightness dial has been adjusted to the darker side. Check the power switch and brightness dial.

Knowing Your Copier

If the Auditron Mode is enabled, you need to enter your password (by department/user) before you can make copies. This section explains the method of entering the password and how to display the User Password Entry screen. Approach your Auditron Administrator if you need a user password.

■ Entering the password

Entering Password

● The Auditron Mode allows you to control the number of copies that each account (by department/user) can make, and the type of colour access that it can have. The assignment and change of passwords are handled by the Auditron Administrator via Auditron Administration Mode.

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Procedure

Enter the password by using the keypad.

1 2 3

●

If you made a mistake while entering the password, press the C button to clear and re-enter.

4 5 6

7 8 9

Select Confirm on the screen.

The default screen appears once you have entered the correct password.

■ Displaying the User Password Entry screen

Press Password.

● The display will return to the User Password Entry screen once copies are made to disallow users without a password to use the machine.

● If you have set a timeout period for the Password Entry Screen timeout, the display will return to the User Password Entry screen even if you did not press the Password button. See “9.3.4 Enabling the Auditron Mode”.

The User Password Entry

screen is displayed.

1 2 3

4 5 6

7 8 9

Using the Copylyzer

Optional

The following screen will be displayed if the Copylyzer (optional) is installed. Follow the instructions displayed on the screen.

If another type of copy control device is used, follow the instructions displayed on the screen.

● When a copy control device is used, you cannot use the Auditron Administration features. See “Chapter 9 Using the Auditron Administration Mode” for more details about the features.

● When COPYLYZER-610N650N is used, a Customer Engineer can set the accessibility of Free Access, Colour Only, and Black Only for each card. Contact your Xerox Customer Support Centre for more details.

Knowing Your Copier

Basic Copy Procedure

2.1 Basic Copy Procedure ......................................... 18

2.2 Interrupting a Copy Job ....................................... 22

2.3 Copying onto Postcards ...................................... 24

2.4 Copying onto Transparencies .............................. 26

2.5 Copying onto Heavy Weight Paper...................... 30

Basic Copy Procedure

This section explains about the basic copy procedure of this machine. The factory defaults are

Basic Copy Procedure

Output Colour = Auto, 2-Sided = 1 to 1 Sided, Reduce/Enlarge = 100%, Paper Supply = Auto, and Original Type = Photo & Text (Magazine Photo). If you make copies by using the factory defaults, then copies made will depend on the document in terms of colour, size and magnification.

● The factory defaults can be changed in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

If you make copies with the document cover open, do not look directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

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Procedure

Load the document.

● Document glass:

Chapter 4 Loading Documents

●

Enter your password if the message “Please enter your password.” is shown on the display. If you do not have a password, check with your administrator. See “1.4 Entering Password” on how to enter a password.

●

Press the Clear All button to return to the default screen (when the power is switched on) if you wish to cancel the features that you have selected.

●

The options on the Basic Features screen vary according to the machine models.

Lift the document cover and place document face down

on document glass. Align

document with the top left corner. Close the cover.

● Duplex Automatic Document

Feeder (DADF):

Load the document face up. Adjust the document guide to align the document.

Check that the Basic Features screen is displayed.

With DADF:

Without DADF:

5.2 Selecting the Output Colour

5.4 Reducing/Enlarging Copies

●

If Auto % is selected for Reduce/ Enlarge, or Auto for Paper Supply, the document image will be rotated and copied in the correct orientation even if the document and paper orientations are different. However, this applies to documents loaded in the horizontal orientation, and paper that are in A4 or smaller. Images of non-standard size documents will not be rotated.

2.1 Basic Copy Procedure

Select a colour option from Output Colour.

More options are available if you select More...

Basic Copy Procedure

Select a magnification ratio from Reduce/Enlarge.

More options are available if you select More...

Select a paper tray from Paper Supply.

If you select Auto, then a paper size matching the size of the document will automatically be selected for the output. More options are available if you

select More...

5.5 Selecting a Paper Tray

5.11 Selecting the Document Type

●

You can choose from seven levels of copy density to adjust the density of your output. The factory default is Auto. See “5.12 Adjusting the Copy Density” on how to do the adjustments.

Select an option from the Image Quality screen.

➊ Select Original Type.

Basic Copy Procedure

2.1 Basic Copy Procedure

●

If you made a mistake while entering the number of copies, press the C button to reset to “1”. Other settings will remain unchanged.

➋ Make a selection according to your document Type.

Enter the number of copies by using the keypad.

The number of copies will be displayed at the top right corner of the screen.

1 2 3

4 5 6

7 8 9

Press Start.

The document is scanned and the copies are output to the output tray.

If you make copies with the document cover open, do not look directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

1 2 3

4 5 6

7 8 9

2.1 Basic Copy Procedure

● Stopping a copy job — Stop button

Press the Stop button on the control panel to terminate a copy job that is in progress. Once you have pressed the Stop button, the copy job will be suspended and the message “Press Start to continue or C button to cancel.” will be displayed. You can also select Stop on the display to terminate a copy job.

To resume the copy job, press the Start button again. To stop the job, press the C button.

● Cancelling a feature setting — Clear All button

To clear all the settings of the selected features, press the Clear All button on the control panel. Once you have pressed the Clear All button, all settings will return to their defaults when the power of the machine is switched on.

The settings can automatically return to their defaults by setting a timer. See “Chapter 6 Tools Mode Settings” on how to set the timer.

● Correcting the number of sets to copy — C (Clear) button

Press the C button on the control panel to clear if you have made an error when entering the number of sets to be copied. Once you have pressed the C button, the number of sets will return to “1”. No other settings will be changed.

Basic Copy Procedure

■ Automatic Tray Switching

This feature allows the machine to continue with the copy job by automatically switching to another tray when paper in the specified tray runs out. This tray contains paper that are the same in size and type (normal paper) as the specified tray. This feature is called Automatic Tray Switching (ATS).

The setting of this feature is done by the Tools Administrator in Tools Mode. All trays have this feature enabled as the factory default. If all trays have this feature enabled with

paper in the same size, type (normal paper) and orientation, then the priority of paper supply will be in the order of tray 1, tray 2, tray 3, and followed by tray 4.

●

The factory defaults can be changed in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

Interrupting a Copy Job

You can interrupt the current copy job and proceed with a more urgent job by pressing the Interrupt

Basic Copy Procedure

button. Once you have pressed the Interrupt button, the current copy job will be temporarily suspended for a fixed period of time. You can resume the copy job that was interrupted once the Interrupt Copy mode is cancelled.

● You cannot press the Interrupt button if there is an Auto Start job. In addition, the Interrupt Copy mode cannot be used during copy jobs that have the Multi-Up (N Up), Image Repeat, or Poster feature selected.

● The DADF cannot be used for a job using the Interrupt Mode.

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Procedure

Chapter 5 Making Copies

Press Interrupt.

The interrupt indicator lights up

and the machine stops. If you

press Interrupt during document scanning, or while a

copy job is being done, the

machine prepares itself for the interrupt job and the indicator

light starts to blink. Once the

machine stops, the light is lit.

1 2 3

4 5 6

7 8 9

Replace the document.

Select other features if necessary.

Select options from Output Colour, Original Type, Reduce/Enlarge, or other features, if necessary.

Enter the number of copies by using the keypad and press Start.

The documents are scanned and the copies are output onto

the output tray.

If you make copies with the

document cover open, do not

look directly at the copy lamp.

Direct eye exposure can cause

eye fatigue or damage.

2.2 Interrupting a Copy Job

1 2 3

4 5 6

7 8 9

Basic Copy Procedure

●

If the paper size has been changed during the urgent copy job, revert to the original paper size used before the interruption.

After the urgent job has been done, press Interrupt.

The interrupt indicator is off and the Interrupt Copy Mode is

cancelled.

Replace with the document of the original job before the interruption and press Start.

The job interrupted in Step 1 resumes.

If you make copies with the

document cover open, do not

look directly at the copy lamp.

Direct eye exposure can cause

eye fatigue or damage.

1 2 3

4 5 6

7 8 9

1 2 3

4 5 6

7 8 9

Basic Copy Procedure

Copying onto Postcards

You can make copies onto postcards by using tray 5 (bypass). Select Postcard for Paper Supply and Heavy Wt 2 for Paper Type. Make sure that you load the postcards horizontally in tray 5 (bypass).

Only 105 x 148 mm size postcards can be used. Some postcards cannot be used. The use of postcards will depend on the weight and the paper type. Contact your Xerox Customer Support Centre for more information.

●

Do not load postcards in tray 1, 2, 3, or 4 because this may cause paper jams and other faults.

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Procedure

Place the document.

Align the top of the document

4.2 Loading Documents

against the left guide of the

document glass.

Load postcards in tray 5 (bypass).

3.3.2 Loading paper in tray 5 (bypass)

Set the postcards with the side

where image is to be copied facing upward and the top of

the postcard is on the right.

Adjust the guide gently to align the postcards. The Tray 5

(Bypass) screen is shown on the

display.

●

If the Tray 5 (Bypass) screen is not displayed, select More... in Paper Supply on the Basic Features screen. Then select 5 Bypass.

2.3 Copying onto Postcards

Select a paper size and paper type.

➊ Select A/B Series Size for paper size.

➋ Select Postcard for paper size and HeavyWt 2 (163-256

) for paper type.

g/m

Basic Copying Procedure

Chapter 5 Making Copies

Select Save.

The display returns to the Paper Supply screen and 5 Bypass... Postcard is

displayed.

Select other features if necessary.

Select options from Output Colour, Original Type, Reduce/Enlarge, and other

features, if necessary.

Enter the number of copies by using the keypad and press Start.

The copies are output to the

output tray.

If you make copies with the

document cover open, do not

look directly at the copy lamp.

Direct eye exposure can cause

eye fatigue or damage.

1 2 3

4 5 6

7 8 9

Basic Copy Procedure

Copying onto Transparencies

You can make copies onto transparencies by using tray 5 (bypass). Select A3 or A4 for the paper size, and Transparency/Opaque Film for the paper type.

● Do not load transparencies in tray 1, 2, 3, or 4 because this may cause paper jams and other faults. Use only the recommended transparencies. Other types of transparencies may result in paper jams.

If you select Transparency Separators on the Output Format screen, the machine will insert a piece of blank A4 paper after each transparency copy made. In this case, you must load A4 paper in either tray 1, 2, 3, or 4 beforehand. The A4 paper used as interleaves must be set in the same orientation as the documents.

● Nothing will be copied onto the interleaves and they will not be counted by the meter as copies made by the machine.

● If you put a stack of documents in the DADF and make copies of them onto transparencies, the page sequence will be

reversed because the copies are output facing upward.

5.18 Interleaving Transparencies

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Procedure

Chapter 4 Loading Documents

● If you are using transparencies with white border, place the front side on top and load the transparencies with the white borders at the feeding point of the tray 5 (bypass).

● When making copies onto opaque films (A3 transparencies), load the films one by one.

● If the Tray 5 (Bypass) screen is not displayed, select More... in Paper Supply on the Basic Features screen. Then select 5 Bypass.

Place the document.

Load transparencies in tray 5 (bypass).

Adjust the guide gently to align

the transparencies. The Tray 5 (Bypass) screen is shown on the

display.

Select Transparency/Opaque Film from Paper Type.

2.4 Copying onto Transparencies

Select Save.

The display returns to the Paper Supply screen.

Load paper as interleaves if you want to insert interleaves between the transparencies. Proceed to Step 6 if no interleaves are required.

Load the paper in tray 1, 2, 3 or

4, and in the same orientation

as the transparencies.

Basic Copy Procedure

5.18 Interleaving Transparencies

Inserting interleaves:

➊ Select Output Format. Then select Transparency

Separators.

The Transparency Separators screen is displayed.

➋ Select Blank Separators.

Paper Tray Settings appears on the right of the screen.

2.4 Copying onto Transparencies

Basic Copy Procedure

➌ Select Paper Tray Settings.

The Paper Tray Settings screen is displayed.

➍ In Separators Tray, select the tray that is loaded with

interleaves in Step 5.

➎ Select Save.

The display returns to the Transparency Separators screen.

➏ Select Save.

The display returns to the Output Format screen.

Chapter 5 Making Copies

● When copying on transparencies, you can copy only one set at one time.

2.4 Copying onto Transparencies

Select other features if necessary.

Select options from Output Colour, Original Type, Reduce/Enlarge, and other features, if necessary.

Press Start.

The document is scanned and

the copies are output to the

output tray.

If you make copies with the

document cover open, do not

look directly at the copy lamp.

Direct eye exposure can cause

eye fatigue or damage.

1 2 3

4 5 6

7 8 9

Basic Copy Procedure

Copying onto Heavy Weight Paper

Use tray 5 (bypass) to load your paper stock when you need to make copies onto special paper such

Basic Copy Procedure

as heavy weight paper and so forth. Then select the paper type. See “3.1 What Paper to Use” on the types of paper that can be used.

● Contact your Xerox Customer Support Centre when you need to make duplex copies on heavy weight paper stock using tray 5 (bypass). Our Customer Engineer will be able to replace Adhesive Paper and Labels with two of Adhesive Paper, Labels, Heavy Weight 1 (Side 2), Heavy Weight 2 (Side 2), and Tracing Paper.

● If you put a stack of documents in the DADF and make copies of them onto paper of HeavyWt2, SRA3 (320x450 mm/12.6 x

17.7"), or 12 x 18", the page sequence will be reversed because the copies are output facing upward.

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Procedure

4.2 Loading Documents

3.3.2 Loading paper in tray 5 (bypass)

● Load heavy weight paper horizontally into the feeding point. (For example, do not load A4 paper as A4

● If the Tray 5 (Bypass) screen is not displayed, select More... in Paper Supply on the Basic Features screen. Then select 5 Bypass...

● The Auto Detect feature can only detect standard paper size like A3, B4, A4 , A4, B5, A5, 8.5 x 11" , and 11 x 17". Select the desired paper size if you wish to make copies onto paper besides those mentioned earlier.

Load the documents.

Load paper with the side where image is to be copied facing upward. Use the paper guide to align the paper and insert the paper all the way into the feeding point.

Once you have loaded the

paper properly, the Tray 5 (Bypass) screen will be

displayed.

Select the paper type.

● The preferred way of loading A4 paper in tray 5 (bypass) is A4 instead of A4 .

2.5 Copying onto Heavy Weight Paper

Select Save to confirm your selections.

Basic Copy Procedure

The display returns to the Basic Features screen.

Select other features if necessary.

Select options from Output Colour, Original Type, Reduce/Enlarge, and other

features, if necessary.

Enter the number of copies by using the keypad and press Start.

The document is scanned and

the copies are output to the output tray.

If you make copies with the

document cover open, do not

look directly at the copy lamp.

Direct eye exposure can cause

eye fatigue or damage.

1 2 3

4 5 6

7 8 9

Loading Paper

3.1 What Paper to Use .............................................. 34

3.2 Checking/Changing Paper Supply Settings ........ 36

3.3 Loading Paper ..................................................... 39

3.4 Changing the Paper Tray Size ............................. 43

What Paper to Use

This chapter describes the types of paper stock that can be used on this machine. Use the recommended paper for best image quality. Contact your Xerox Customer Support Centre if you are using a paper stock besides those recommended here.

■ Recommended paper

Purple Wrap, Business, Colour Copy 90 g/m2, Fuji Xerox J paper

The following types of paper can also be used besides the recommended paper stock. However,

Loading Paper

you have to follow the instructions in this manual when loading the paper stock, and select the paper size and paper type when you make copies.

●

Blue wrap, green wrap, postcards (105 x 148 mm), tracing paper, opaque films, adhesive paper, and so forth.

●

Contact your Xerox Customer Support Centre if you wish to use paper types that are not mentioned above.

● Do not use paper and transparencies exclusive for an ink jet printer. It can cause a fault.

■ Paper stock that can be used

The following table shows the types of paper stock that can be loaded in each tray.

Tr ay

Tray 1 A 4

Tr ay s 2, 3, 4

Tray 5 (Bypass)

8 x 10”

8.5 x 11”, 8.5 x 13”, 8.5 x 14”, 11 x 17”, 267 x 388 mm, 194 x 267 mm

Auto Detect The machine detects the following sizes automatically. A3, B4, A4

8.5 x 11”

Non-standard size: Y = 148–297 mm X = 148, 200–57 mm

Standard size: Postcard (105 x 148 mm), A5, B5, A4 SRA3

5.5 x 8.5”, 8 x 10” ,

8.5 x 11”

8.5 x 14”, 11 x 17”, 12 x 18”

Paper size

, B5, A4 , A4, B4, A3,

, 8.5 x 11” ,

, A4, B5, A5,

, 11 x 17”

, A4, B4, A3,

, 8.5 x 11”,

Paper weight

GSM.

64–less than

105 g/m

64–128 g/m

64–256 g/m

Ream

weight

55–less than 90 kg

55–110 kg

55–220 kg

Paper type

Normal

Normal 64–less than 105 g/m

Heavy weight 1 105–128 g/m

Normal 64–less than 105 g/m

Heavy weight 1 105–less than 162 g/m

Heavy weight 2 163–256 g/m

Transparency/opaque

film

Adhesive paper

Labels

Main

classification

Purple wrap/blue wrap/ green wrap, Business, Colour Copy 90 g/m Fuji Xerox J paper

Purple wrap/blue wrap/ green wrap, Business, Colour Copy 90 g/m2, Fuji Xerox J paper

Postcard (105 x 148 mm)

Adhesive film

Paper tray capacity

560 sheets (Fuji Xerox P paper: 65 g/m 530 sheets

(Fuji Xerox J paper: 82 g/m

620 sheets (Fuji Xerox P paper:

65 g/m2) 580 sheets (Fuji Xerox J paper: 82 g/m

Up to 15 mm

150 sheets (Fuji Xerox P paper: 65 g/m 140 sheets (Fuji Xerox J paper: 82 g/m

)

Tracing paper

3.1 What Paper to Use

*1*2

GSM or g/m2 is a measure of the substance of paper expressed in grammes per square metre, which does not depend on the number of sheets in the ream. Ream weight is the weight of a 788 x 1,091 mm ream consisting of 1,000 sheets.

The B5 tray is only for normal weight paper stock. Load heavy weight paper stock in B5 orientation.

Load the paper stock horizontally when copying onto heavy weight 1 or 2 paper. (For example, load as A4 for A4 size and not A4 .)

The paper sizes that the Bypass Tray Auto Detect feature can detect will depend on the settings made by the Customer Engineer like A5→5.5 x 8.5", A4→8.5 x 11", 8.5 x 13", 8.5 x 14" and B4→8 x 10" . Contact your Xerox Customer Support Centre for more details.

*6*7

To make copies on 12 x 18” and SRA3 (320 x 450 mm/12.6 x 17.7”) paper, adjust the paper guide first before you load the paper.

The sizes of transparencies/opaque films are only A4 , A4 and A3. When making copies onto opaque films (A3 transparencies), load the films one by one.

Paper size may differ depending on the brand.

● If you put a stack of documents in the DADF and make copies of them onto paper of HeavyWt2, Transparency/Opaque Film, SRA3 (320 x 450 mm/12.6 x 17.7") or 12 x 18", the page sequence will be reversed because the copies are output facing upward.

● Contact your Xerox Customer Support Centre when you need to make duplex copies on heavy weight paper stock using tray 5 (bypass). Our Customer Engineer will be able to replace Adhesive Paper and Labels with Heavy Weight 1 (Side 2) and Heavy Weight 2 (Side 2). In this case, you will not be able to make copies onto adhesive paper or Labels.

● Paper jams may result if you make copies on paper that are different in size and type from those selected on the display, or if you load the paper stock in the wrong tray. To make copies properly, select the correct paper size, type, and tray.

Loading Paper

■ Storing and handling paper

Take note of the following when storing paper:

● Always store paper in a cabinet or at a place with low humidity. Damp paper may cause jams or affect

the image quality.

● Always re-pack unused paper, preferably with desiccant.

● Always store paper on a flat surface to prevent bending or curling.

Take note of the following when loading paper:

● Do not combine and load paper left over from different reams into a tray.

● Do not use folded or wrinkled paper.

● Do not load mixed size paper into a tray.

● Always fan transparencies or labels before loading to prevent jamming or multi-sheet feeding.

● When using coated paper, fan the paper stack well and load one sheet at a time.

Checking/Changing Paper Supply Settings

The types of paper stock loaded in the respective trays are shown on the screen. The displayed information includes the paper size, orientation, and paper type. This section explains how to check and change the paper supply settings.

● If you make copies on paper that is different from the displayed information, paper jam may result. To make copies onto the correct paper size, change the paper supply settings if the paper stock has been changed.

■ Checking the paper supply settings

Loading Paper

You can check the paper supply settings in Paper Supply on the Basic Features screen. Once you select More... in Paper Supply, the Paper Supply screen appears. The screen shows the paper tray numbers, the paper stock loaded in the respective trays, their paper orientations and types.

● In the case of tray 5 (bypass), you have to set the paper type each time you load paper in it.

■ Changing the paper supply settings

The display of paper sizes and orientation of trays 2, 3, and 4 will automatically be changed once you have changed the paper size in these trays. In the case of paper type, you need to ask your administrator to change the settings in Tools Mode. The following section will show you how to change the paper type.

3.4 Changing the Paper Tray Size

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Procedure

Press System Settings/ Meter Check.

The System Settings/Meter Check Screen is displayed.

● Accounts Meter Check will only be displayed on the System Settings/ Meter Check Screen if the Auditron Mode is enabled. See “Chapter 9 Using the Auditron Administration Mode” for the details.

3.2 Checking/Changing Paper Supply Settings

Select Tools Mode.

● Each input digit is represented by an asterisk.

● If you made a mistake while entering the password, press the C button to clear and re-enter.

● The factory default Tools password is

11111. See “6.4 Changing the Tools Password” on how to change the password.

The Tools Password Entry screen is displayed.

Enter the tools password by using the keypad and select Confirm.

Select Paper Tray Attributes.

Loading Paper

The Paper Tray Attributes screen is displayed.

Select Paper Type.

The Paper Type screen is displayed.

3.2 Checking/Changing Paper Supply Settings

Use to select the tray to change and select Change Settings.

Loading Paper

● Disable the ATS/APS setting of all the trays in Tools Mode if you want to set the Paper Type as Heavy Weight

1. See “6.2 Overview of Tools Mode” for the details.

The screen of the selected tray is displayed. For example, Tray 2 is selected. The button of the selected paper type is highlighted.

Select the desired paper type.

Select Save after checking your selections.

The display returns to the screen for setting the paper type.

Select Close.

The display returns to the Paper Tray Attributes screen.

Select Close.

The display returns to the Tools Menu screen,

Select Exit Tools.

The default screen or the User Password Entry screen is displayed. With this, you have changed the paper type of tray 2.

Loading Paper

This section explains how to load paper into trays 1, 2, 3, 4, and 5 (bypass).

● The type of paper stock that can be loaded depends on the tray used. See “3.1 What Paper to Use” for the details.

3.3.1 Loading paper in trays 1, 2, 3, and 4

This section explains how to load paper in trays 1, 2, 3, and 4. If paper runs out during a copy job, the message “Tray X has run out of paper. Please add XX size paper.” (X is the tray number while XX is the paper size) will be displayed. Add paper to the tray according to the instructions shown on the screen. Press the Start button after you have replenished the tray. The copy job will resume.

● You can add paper to a tray not used for the current copy job. This section explains how to load paper that is the same size and in the same orientation as the paper that has been used up. See “3.4 Changing the Paper Tray Size” on how to change the paper size and orientation.

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Procedure

Pull out the paper tray until it stops.

Always pull out a tray slowly.

The tray may hit and hurt your knees if it is pulled out too

quickly with excessive force.

Loading Paper

● When loading paper, do not exceed the maximum fill line found at the side of the tray. Overloading the paper tray may result in faults like paper jam.

Load and align the paper to the bottom left corner with the side where image is to be copied facing downward.

Push in the tray slowly until it stops.

Once you have replenished the tray, the message “Press Start button to continue.” will be displayed.

3.3 Loading Paper

3.3.2 Loading paper in tray 5 (bypass)

When making copies on paper stock not supported by trays 1, 2, 3, and 4, such as transparencies, postcards (105 x 148 mm only), heavy weight paper and other special and non-standard size paper stock, you can load them in tray 5 (bypass).

If you use tray 5 (bypass) to make your copies, you must select the paper type. In addition, if you are copying onto paper sizes SRA3 (320 x 450 mm/12.6 x 17.7”) or 12 x 18”, you need to move the paper guide to the position concerned. This section explains how to load paper in tray 5 (bypass) and how to adjust its paper guide.

■ Loading paper in tray 5 (bypass)

Loading Paper

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Procedure

● IIf the paper guide has been moved to the 12"/305 mm or 12.6"/320 mm position, return it to the original position as shown in the diagram on the right. Adjust the paper guide when you make copies onto paper like SRA3 (320 x 450mm/12.6 x 17.7") or 12 x 18" paper. See the next section “Adjusting the position of the paper guide” on how to move the paper guide.

● You cannot load mixed size paper in this tray.

● You have to load A3 transparencies, coated paper, and art films one by one.

● Load the paper stock horizontally when copying onto heavy weight paper. For example, load as A4 for A4 size and not A4 .

Open tray 5 (bypass).

You can extend the tray, if necessary, by pulling out the extension flap. The extension flap can be pulled out in two steps.

Check that the paper guide is located at the position shown in the diagram on the right.

The paper guide should be at “Standard” position usually.

Place the paper with the side where image is to be copied facing upward. Align the paper with the paper guide and insert the paper.

Once you have loaded paper in tray 5 (bypass), the Tray 5 screen is displayed.

Adjust the paper guide gently to align the paper.

●

If the Tray 5 (Bypass) screen is not displayed, select More... in Paper Supply on the Basic Features screen. Then select 5 Bypass...

●

The Auto Detect feature can only detect standard paper size like A3, B4, A4 and 11 x 17". Select the desired paper size if you wish to make copies onto paper besides those mentioned earlier.

5.5 Selecting a Paper Tray

●

When you make copies onto SRA3 (320 x 450mm/12.6 x 17.7") paper, adjust the paper guide to

12.6"/320 mm position. See the next section “Adjusting the position of the paper guide” on how to move the paper guide.

, A4, B5, A5, 8.5 x 11" ,

3.3 Loading Paper

Select a paper type from the Tray 5 (Bypass) screen.

When selecting a paper size:

Loading Paper

●

When you make copies onto 12 x 18" paper, adjust the paper guide to 12"/305 mm position. See the next section “Adjusting the position of the paper guide” on how to move the paper guide.

<Non-Standard Size> Use

and to specify the size.

Return tray 5 (bypass) to its original position after you have completed the copy job.

Remove any paper still remaining on tray 5 (bypass). If you have pulled out the extension flap, push it back to its original position and close the tray.

3.3 Loading Paper

12"

305mm

12.6"

320mm

Standard

標準

12" 305mm

12.6" 320mm

Standard

標準

12" 305mm

12.6" 320mm

Standard

標準

■ Adjusting the position of the paper guide

When making copies onto SRA3 (320 x 450 mm/12.6 x 17.7”) or 12 x 18” paper, adjust the position of the paper guide located on the bypass tray.

Always remember to return the paper guide to the “Standard” position after you have completed your copy job.

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Procedure

Open tray 5 (bypass).

● Keep the paper guide at “Standard”

Loading Paper

position except when copying onto SRA3 (320 x 450mm/12.6 x 17.7") or 12 x 18" paper.

Loosen the screw on the right of the paper guide.

Lift the paper guide and adjust its position.

Paper guide position: Usually at Standard; 12"/305 mm for 12 x 18" paper; and 12.6"/320 mm for SRA3 (320 x 450 mm/12.6 x

17.7") paper.

Fasten the screw.

After you have completed your copy job, return the paper guide to the “Standard” position by following Steps 2 to 4.

Changing the Paper Tray Size

You can change the size and orientation of the paper that you load in trays 2, 3 and 4. However, only standard paper sizes can be loaded. Use tray 5 (bypass) if you need to make copies onto nonstandard size paper. In the case of tray 1, no change is allowed because it has been fixed at A4

● The size of paper that can be loaded differs for each tray. See “3.1 What Paper to Use” for the details.

● Change the paper size setting if you change the paper type. The setting change has to be done by the administrator. See

“3.2 Checking/Changing the Paper Supply Settings” for information on how to change the paper type setting.

● Paper tray sizes can be changed by the Cusomer Engineer. Tray 1 can be changed to either A5, B5 , or 8.5 x 11" . Trays 2 to 4 can be changed to 12 x 18" or any non-standard sizes which are within the range of 182-297 mm (vertically) and 200-432 mm (horizontally). When 12 x 18" paper stock is loaded, however, two-sided copying is not available. When the DADF is used to copy several sheets of documents, the output page sequence will be reversed.

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Procedure

Pull out the tray until it stops.

Loading Paper

● Our Customer Engineer can also set the paper tray size of tray 1 to letter size.

Always pull out a tray slowly. The tray may hit and hurt your

knees if it is pulled out too quickly with excessive force.

Remove any paper still loaded in the tray.

Pinch lever A and push the guide backward.

Pinch lever B and move the guide to the right.

3.4 Changing the Paper Tray Size

● Do not load different types of paper

Loading Paper

in the same tray. This may result in paper jam.

● Do not load paper beyond the maximum fill line found at the side of the paper tray.

Load and align the paper to the bottom left corner with the side where image is to be copied facing downward.

Adjust levers A and B respectively so that they gently touch the edge of the paper stock.

You will hear a click sound if the guide is adjusted to the correct position.

● Change the paper type if it is different from that prior to the change of paper size. The paper type setting has to be done by the adminstrator. See “3.2 Checking/ Changing Paper Supply Settings” on how to change the paper size setting.

Paste the paper size label on the front of the tray.

Push in the tray slowly until it stops.

Select More... in Paper Supply from the Basic Features screen. Check that the correct paper size is displayed.

If the changed paper size is not displayed, repeat Step 6 and check that levers A and B have been moved to the correct positions.

Loading Documents

4.1 Types of Documents ............................................ 46

4.2 Loading Documents ............................................ 48

Types of Documents

You can load your document either on the document glass or in the optional Duplex Automatic Document Feeder (DADF). The DADF allows you to load a stack of documents for copying. This section explains about the types of documents that can be placed on the document glass or loaded in the DADF.

4.1.1 Types of documents

The types of documents that can be loaded are shown in the following table:

Loading Documents

Document glass DADF

Minimum: No limit Maximum: 297 x 432 mm (A3, 11 x 17”)

Document size

Document weight

(GSM.*1)

Document feeder

capacity

GSM or g/m2 is a measure of the substance of paper expressed in grammes per square metre, which does not depend on the number of sheets in the ream.

This value is the value when copying 2 to 2 sided or 2 to 1 sided.

—

1 sheet

Minimum: 148.5 x 210 mm (A5, A5 ) Maximum: 297 x 432 mm (A3, 11 x 17”)

38–128 g/m 50–110 g/m

50 sheets (light weight/normal paper: 38–100 g/m 40 sheets (heavy weight paper: 101–128 g/m

(one-sided document)

(two-sided document*2)

)

4.1.2 Automatic document size sensing

This machine can automatically sense the size of the document that you want to copy. You do not need to specify the size of your document if it is in one of the sizes listed below.

● If you are making copies onto non-standard paper, specify the document size by selecting Original Size from the Added Features screen. See “5.8 Selecting the Document Size” on how to input the document size.

Document glass DADF

Automatic

document size

sensing

A6, B6, B6 , A5, A5 , 5.5 x 8.5”, 5.5 x 8.5” , B5, B5 , A4, A4 , 8.5 x 11”, 8.5 x 11” ,

8.5 x 13”, B4, 267 x 388 mm, A3, 11 x 17”

A5, A5 , B5, B5 , A4, A4 , 8.5 x 11”,

8.5 x 11” , 8.5 x 13”, 8.5 x 14”, B4, A3,11 x 17”

4.1 Types of Documents

4.1.3 Points to note when loading documents

■ Document glass

Sometimes, automatic document size sensing cannot be carried out for the following types of documents, thus leading to image loss. Resolve the problem by following the method described below:

● Non-standard size documents

Specify the document size by selecting Original Size from the Added Features screen.

● Highly transparent documents (e.g. transparencies)

Place a piece of white paper of the same size on the transparent document. Alternatively, specify the document size by selecting Original Size from the Added Features screen.

● Glossy documents

Specify the document size by selecting Original Size from the Added Features screen.

Loading Documents

● Thick documents (e.g. books)

Specify the document size by selecting Original Size from the Added Features screen.

5.8 Selecting the Document Size

■ Duplex automatic document feeder (DADF)

The following types of documents will cause document jams if loaded in the DADF. Place them on the document glass:

● Torn, wrinkled, punched-hole, curled documents

● Clipped, stapled or glued paper

● Paste-up documents

● Folded documents

● Documents with carbon on the reverse side

● Highly transparent documents (e.g. transparencies)

● Glossy documents (e.g. photographs)

● Heat-sensitive paper

● Thick documents

● Light weight documents

Loading Documents

4.2.1 Placing documents on document glass

This section explains how to place a document on the document glass.

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Procedure

Loading Documents

● Place a sheet of white paper on the document if the document is a piece of highly transparent material like transparency or tracing paper.

Lift the document cover.

Place the document face down and align it with the upper left corner of the document glass.

Lower the document cover.

● When copying a thick document, do not use excessive force to press it against the document glass. The glass may break and cause injuries.

● If you make copies with the document cover open, do not look directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

4.2 Loading Documents

4.2.2 Loading documents in DADF

The DADF feature allows you to load up to 50 sheets of documents, measuring 148.5 x 210 mm to 297 x 432 mm, in it. Scanning will begin with the topmost sheet of document and the copies will be output facing downward. This section explains how to make copies by loading your documents in the DADF.

● You can load up to 40 sheets of heavy weight documents (101 g/m2 to 128 g/m2).

● If you use the DADF to make copies, you cannot select features such as Book Copying, Image Repeat, Poster, and Mirror

Image/Negative Image.

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Procedure

Aligntheleadedgesofthedocuments.

Remove all clips or staples from the documents.

Loading Documents

● Pull out the extension tray if you are

loading large documents.

● Take note of the following as they may result in document jams or damage your documents:

● Do not press the documents in the

DADF while the documents are being fed into the feeder.

● Do not allow scanned documents to

over-stack on the document output tray.

● Do not place any object on the

document output tray.

Load the documents face up in the DADF (side one should face up in the case of two-sided copying) and insert them properly into the feeder as indicated by the arrow in the diagram.

The confirmation indicator lights

up.

Adjust the document guide lightly to the edge of the document stack.

● You can load both colour, and black and white documents in the DADF at the same time. In this case, select Auto in Output Colour on the Basic Features screen. See “5.2 Selecting the Output Colour” for the details.

● Mixed size documents can be loaded in the DADF (however, only A5 for A5 size paper). In this case, arrange the same side of the documents and insert them into the feeding point of the DADF. Then select Mixed Size Originals on the Added Features screen to make copies. Document jams may result if this setting is not done. See “5.10 Copying Mixed Size Originals” for the details.

4.2 Loading Documents

■ Document orientation

This machine comes with the Image Shift feature that allows you to adjust the position of the image by adjusting its top/bottom/left/right position. In this case, if the orientation of the document is not specified correctly in Original Orientation, then copies cannot be done properly. The document orientation is set by using the Original Orientation feature. The machine will then be able to determine the top, bottom, left, and right positions and move the image to the specified position. Then copies will be made.

There are two types of document orientations, namely, Head to Top and Head to Left. As Head to Top is set as the factory default, load your documents in the vertical orientation. Depending on the types of documents, some documents cannot be loaded in the Head to Top orientation. Change the Original Orientation on the Others screen to Head to Left and load the document horizontally accordingly.

Loading Documents

5.24 Selecting the Document Orientation

● Features related to setting the document orientation are 2 to 1 Sided, Image Shift, Mixed Size Originals, Multi-Up (N Up), Image Repeat, and Independent XY%. Take note of these when you set the document orientation.

● You can change the factory default of the document orientation to Head to Left in Tools Mode. See “Chapter 6 Tools Mode Settings” for the details.

● Labels affixed on the document glass and DADF show the Head to Top setting. If the default value has been changed in Tools Mode, then what is shown on the display and the labels will differ.

■ Automatic image rotation

The machine will automatically rotate the image of the document and make the correct copies even if the document and the specified paper tray are not in the same orientation. This feature is called Automatic Image Rotation.

This feature will be effective if Auto % is selected for Reduce/Enlarge, or Auto for Paper Supply; while the document size is standard and copies are to be made on standard size paper of A4 or smaller.

Making Copies

5.1 Switching Screen Display .................................... 52

5.2 Selecting the Output Colour (Output Colour) ...... 55

5.3 Making One-Sided/Two-Sided Copies

(2-Sided) .............................................................. 58

5.4 Reducing/Enlarging Copies (Reduce/Enlarge)..... 64

5.5 Selecting a Paper Tray (Paper Supply) ................ 72

5.6 Erasing the Edges (Edge Erase) .......................... 77

5.7 Shifting the Image (Image Shift) ........................... 80

5.8 Selecting the Document Size (Original Size)........ 83

5.9 Copying Facing Pages onto Separate Sheets

(Book Copying) .................................................... 85

5.10 Copying Mixed Size Originals

(Mixed Size Originals) .......................................... 87

5.11 Selecting the Document Type (Original Type) ...... 90

5.12 Adjusting the Copy Density (Lighter/Darker) ....... 93

5.13 Enhancing Sharpness (Sharpness) ...................... 95

5.14 Adjusting Image Quality

(Image Quality Presets) ........................................ 97

5.15 Adjusting Colour Shift & Saturation

(Colour Shift & Colour Saturation) ....................... 99

5.16 Adjusting Colour Control (Colour Control) ......... 103

5.17 Copying Several Documents onto One Copy

(Multi-Up) ........................................................... 105

5.18 Interleaving Transparencies

(Transparency Separators) ................................. 108

5.19 Creating Mirror/Negative-like Images

(Mirror Image/Negative Image) .......................... 111

5.20 Repeating an Image (Image Repeat) ................. 114

5.21 Making copies as covers

(Covers) .............................................................. 117

5.22 Enlarging and dividing into multiple copies

(Poster) ............................................................... 120

5.23 Storing Frequently-used Job Settings

(Stored Programming)........................................ 123

5.24 Selecting the Document Orientation

(Original Orientation) .......................................... 127

5.25 Using the Sorter for Copying ............................. 129

Switching Screen Display

This section explains the displaying of screens that are necessary for making copies and the methods to switch those screen displays.

Selections for a copy job are made in the copy screen. The features in the copy screen are displayed on the buttons.

■ Switching screen display on Basic Screen

The Basic Screen is displayed when a copy job is in progress. There are five tabs on the Basic Screen, namely, Basic Features, Added Features, Image Quality, Output Format and Others.

Each screen indicated by the tabs contains some feature buttons. The feature buttons on each screen differ according to the model and the option that are installed. You can also relocate features on the screen display by using Tools Mode.

Each feature has a factory default. You can change the factory default via Tools Mode. See

Making Copies

“Chapter 6 Tools Mode Settings”

on how to change the factory defaults.

This section explains this general rule with the two-sided copying model that is attached with the DADF.

Basic Features

When DADF is attached:

When DADF is not attached:

●

There are four features displayed on the Basic Features screen. Unlike other screens, the frequently used features displayed on the Basic Features screen are represented by the rectangular buttons for fast selections.

Added Features

5.1 Switching Screen Display

When DADF is attached:

When DADF is not attached:

Image Quality

Output Format

Making Copies

When DADF and sorter are attached:

Others

5.1 Switching Screen Display

■ Button display in each screen

When a button is selected, the screen displaying the settings for that selected button will be shown. After the selections are made in this screen, select the Save button to confirm those selections and exit that screen. Select the Cancel button to cancel the selections halfway.

Making Copies

Selecting the Output Colour

(Output Colour)

You can choose to copy in full colour or in black and white. You can also select single colour copying.

The types of colour mode are listed below.

Auto

The machine will automatically copy in full colour if it detects a colour document or copy in black and white if it detects a black and white document.

Full Colour

Documents are copied in four colours—yellow, magenta, cyan and black. Compared to 3 Pass Colour, copies look sharper, especially the text in black.

3 Pass Colour

Documents are copied in three colours—yellow, magenta and cyan.

Black

Documents are copied in black regardless of their colours.

Single Colour

Documents are copied in a selected colour regardless of their colours.

Making Copies

5.2 Selecting the Output Colour

●

The factory default for Output Colour is Auto.

● You can change the factory default in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

Making Copies

Select the desired colour mode in Output Colour. Select More... if your desired colour mode is not displayed on the screen.

When More... is selected: ➊ Select Single Colour.

➋ Select your desired colour.

●

When optional edit pad is equipped with your machine, select a colour from the colour palette on the edit pad. See DocuColor 1256 GA Series Edit Pad User Guide for more details.

●

Select the Cancel button to cancel the selections.

5.2 Selecting the Output Colour

➌ Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made in the selected colour mode.

Making Copies

Making One-Sided/Two-Sided Copies

This feature allows you to make two-sided copies or one-sided copies from one-/two-sided documents.

If the DADF is not attached to the machine, you cannot make one-sided copies from two-sided documents or make two-sided copies automatically.

● The factory default setting for 2-Sided is 1 to 1 Sided.

● You can change the default setting in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory

defaults.

(2-Sided)

5.3.1 Copying on one side

Make one-sided copies from one/two-sided documents.

Making Copies

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

5.3 Making One-Sided/Two-Sided Copies

Select 1 to 1 Sided or 2 to 1 Sided. To specify the document orientation, select More...

● When 2 to 1 Sided is selected, choose the orientation of the twosided document in Originals.

• When Head to Head is selected for Originals, the image will be printed in the same orientation for both side one and side two.

• When Head to Toe is selected for Originals, the image printed on side one will be in the opposite direction as the image printed on side two.

● If the document is loaded in a different direction as specified in Original Orientation, the result will be different from the desired.

See “5.24 Selecting the Document

Orientation” for more details.

• When Head to Top is selected for Original Orientation:

The 2-Sided screen is displayed.

When More... is selected: ➊ Select 1 to 1 Sided or 2 to 1 Sided.

Making Copies

➋ Select the desired copy result in Originals when 2 to 1

Sided is selected. Proceed with Step ➌ when 1 to 1 Sided is selected.

➌ Select the orientation in Original Orientation.

For example, 2 to 1 Sided is selected.

• When Head to Left is selected for Original Orientation:

●

Select the Cancel button to cancel the selections.

Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

One-sided copies will be made.

5.3 Making One-Sided/Two-Sided Copies

5.3.2 Copying on two sides

You can make two-sided copies from one- or two-sided documents.

Making Copies

■ Making two-sided copies from one-sided documents

Make two-sided copies from one-sided documents.

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4.2 Loading Documents

Procedure

Load the documents.

Display the Basic Features screen.

5.3 Making One-Sided/Two-Sided Copies

●

When the DADF is not attached, select the document orientation according to the desired copy result.

When Head to Head is selected for

Copies:

When Head to Toe is selected for

Copies:

●

When 1 to 2 Sided is selected, choose the orientation of the twosided copy in Copies.

● When Head to Head is selected for Copies, the image will be printed in the same orientation for both side 1 and side 2.

Select 1 to 2 Sided. To specify the document orientation, select More...

2-Sided screen is displayed.

When More... is selected. ➊ Select the desired copy result in Copies.

Making Copies

●When Head to Toe is selected for Copies, the image printed on side 1 will be in the opposite direction as the image printed on side 2.

●

If the document is loaded in a different direction as specified in Original Orientation, the result will be different from the desired.

See “5.24 Selecting the Document

Orientation” for more details.

● When Head to Top is selected for Original Orientation:

• When Head to Left is selected for Original Orientation:

➋ Select the orientation in Original Orientation.

Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Two-sided copies will be made.

●

Select the Cancel button to cancel the selections halfway.

5.3 Making One-Sided/Two-Sided Copies

■ Making two-sided copies from two-sided originals

Make two-sided copies from two-sided originals.

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

Making Copies

Select 2 to 2 Sided in 2-Sided. To specify the copy result and the document orientation, select More...

The 2-Sidedy screen is displayed.

When More... is selected: ➊ Select 2 to 2 Sided.

●When 2 to 2 Sided is selected, choose the orientation of the twosided copy and two-sided document in Copies and Originals..

• When Head to Head is selected for Copies and Originals, the image will be printed in the same orientation for both side one and side two.

• When Head to Toe is selected for Copies and Originals, the image printed on side one will be in the opposite direction as the image printed on side two.

5.3 Making One-Sided/Two-Sided Copies

➋ Select Copy Result.

The Copy Result screen is displayed.

➌ Select an option each from Originals and Copies.

● If the document is loaded in a

different direction as specified in Original Orientation, the result will be different from the desired.

See “5.24 Selecting the Document

Orientation” for more details.

• When Head to Top is selected for Original Orientation:

• When Head to Left is selected for Original Orientation:

● Select the Cancel button to cancel the selections.

Making Copies

➍ Specify the orientation of the document in Original

Orientation.

Select Save after checking your selections.

The display returns to the 2-Sided screen.

Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Two-sided copies will be made.

Reducing/Enlarging Copies

(Reduce/Enlarge)

This feature allows you to adjust the size of your copy image by specifying the ratio for enlargement/reduction. You can make an exact copy of the original by selecting the exact ratio value, or, you can enlarge/reduce the copy image by specifying the enlargement/reduction ratio for the length and width.

● The factory default value for Reduce/Enlarge is 100%.

● You can change the factory default in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory

defaults.

5.4.1 Same R/E % for length and width

There are two methods to make copies by specifying the ratio:

•Selecting from preset fixed ratios.

•Entering your own variable ratios.

Making Copies

■ Selecting from preset ratios

You can reduce/enlarge your copies by selecting the preset ratios.

Auto %

Reduces or enlarges the copy automatically based on the size of the selected paper. Do not select Auto for Paper Supply.

● When Auto is selected for Reduce/Enlarge and Paper Supply, the machine will automatically rotate the image of the original to fit onto the orientation of the copy paper. However, this is only applicable when the original is load in the Head to Left

orientation and the copy paper is smaller than A4 . The image cannot be automatically rotated if non-standard size paper is used.

100 %

The copied image is the same size as the original.

● You can fine-tune the value for 100% between 98 to 102% in the Tools Mode. See “6.2 Overview of Tools Mode” for more details.

R/E Presets

There are seven fixed percentages that you can choose from:

•400%

•200% A5➝A3

•141% A4➝A3 / B5➝B4

•97% A4➝8.5x11”

•70% A3➝A4 / B4➝B5

•50% A3➝A5

•25%

Copy All

In the case where the image of the document extents to the edge of the paper, an image loss at the border of the paper will occur if it is copied at 100%. By selecting Copy All, the machine will reduce the size of the document image by a little so that there will be no image loss. Copy All can be combined with 100% or Auto % in R/E Presets or any other of the seven preset values. Do not select Auto for Paper Supply.

5.4 Reducing/Enlarging Copies

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

Select a reduce/enlarge value in Reduce/Enlarge. Select More... if the reduce/enlarge value that you want is not displayed on the screen.

Making Copies

The Reduce/Enlarge screen is displayed.

5.4 Reducing/Enlarging Copies

When More... is selected:

➊ Select R/E Preset.

➋ Select a R/E preset value.

Making Copies

● Select the Cancel button to cancel the selections.

➌ Select Copy All to make copies that are slightly smaller

than the document.

➍ Select Save.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

5.4 Reducing/Enlarging Copies

■ Specifying a variable percentage change (Variable %)

You can make copies by specifying a variable percentage within 25–400% in 1% increments.

Copy

Original

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A5 B5

141%

115%

100%

81%

70% 58%

50%

173%

141%

122% 100%

86% 70%

61%

A4 B4

200%

163%

141% 115%

100%

81%

70%

245%

200%

173% 141%

122% 100%

86%

282%

231%

200% 163%

141% 115%

100%

8.5 x 11”

— —

—

97%

—

Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

Making Copies

Select More... from Reduce/Enlarge.

The Reduce/Enlarge screen is displayed.

Select Variable %.

5.4 Reducing/Enlarging Copies

● To change the specified value, select the C button and re-enter a value.

● Select the Cancel button to cancel the selections.

Specify the percentage by using the keypad on the screen or use the

Select Save after checking your selections.

The display returns to the Basic Features screen.

Select the other features, if necessary.

buttons.

Making Copies

5.4.2 Different R/E% for length and width

This feature allows you to make copies with irregular length or width of the original. There are three methods available.

Variable XY%

You can select the R/E ratio for the length and width between 25 to 400% in 1 % increments.

Auto fit

The machine will automatically adjust the R/E ratio of the length and width to fit the image onto the size of the copy paper.

Calculator %

You can specify the document size and the desired paper size.

Enter the number of copies by using the keypad and press Start.

Copies will be made based on the selected reduce/enlarge ratio.

5.4 Reducing/Enlarging Copies

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features screen.

Select a paper tray with the desired paper size in Paper

● Do not select Auto for Paper Supply when you wish to select a reduce/ enlarge value in Independent XY%.

Supply.

Making Copies

Select More... in Reduce/Enlarge.

The Reduce/Enlarge screen is displayed.

Select Independent XY%.

The Independent XY% screen is displayed.

5.4 Reducing/Enlarging Copies

Select a reduce/enlarge method.

● Use for XY to adjust the values

of X and Y at the same time.

Making Copies

When Variable XY% is selected: ➊ Use

When Auto fit is selected: ➊ Proceed to Step 7.

to adjust the percentages of X and Y.

●To change the R/E value, select

Confirm/Next and move to the desired location and re-enter the value by using the keypad.

When Calculator % is selected: ➊ Input the measurements of Y in Orig. Length by using the

keypad and select Confirm/Next.

is shifted to Copy Length for Y.

5.4 Reducing/Enlarging Copies

➋ Input the measurement of Y in Copy Length by using the

keypad and select Confirm/Next.

The calculated ratio is displayed in Y and on the left is shifted to the top

right.

➌ Repeat Steps ➊ and ➋ to input the measurement for X in

Orig. Length and Copy Length.

● Select the Cancel button to cancel the selections.

● If the document is loaded in a different direction as specified in Original Orientation, the position of the reduce/enlarge percentages of X and Y will be different from the desired.

See “5.24 Selecting the Document

Orientation” for more details.

• When Head to Top is selected for Original Orientation:

➍ Select Save after checking your selections.

The display returns to the Independent XY% screen.

Select the orientation in Original Orientation.

For example, Variable XY % is selected.

Select Save after checking your selections.

The display returns to the Reduce/Enlarge screen.

Making Copies

When Head to Left is selected for

Original Orientation:

Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made with the selected reduce/enlarge value.

Selecting a Paper Tray

(Paper Supply)

Select a paper tray with the required paper size before starting a copy job. You can specify a paper tray to be used or select Auto for the machine to automatically select a tray that fits the size of the document.

● The factory default for Paper Supply is Auto.

● When a paper tray runs out of paper during a copy job, it will switch to another paper tray loaded with paper of the same size

and paper type (Normal) (Auto Tray Switching). You can specify this setting in the Tools Mode. When all the trays are loaded with paper of the same size and paper type (Normal), the priority of the tray switching will be in the order of tray 1, tray 2, tray 3, and tray 4.

● You can change the factory default in the Tools Mode screen. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

5.5.1 Selecting Auto for Paper Supply

Auto

Making Copies

The machine will automatically select a paper tray based on the detected document size and the magnification settings in Reduce/Enlarge.

● When paper is not loaded in the selected tray or when the document size cannot be detected, a message will be displayed on the screen. Follow the instructions

● When Auto % for Reduce/Enlarge or Auto for Paper Supply is selected, the image will automatically rotate to fit the copy paper even when the document is loaded in a different orientation as the copy paper. However, this is only applicable

when the document is loaded in the Head to Left orientation and the copy paper is smaller than A4 . The image will not be automatically rotated for non-standard size paper.

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Procedure

Load the documents.

4.2 Loading Documents

Display the Basic Features Screen.

Select a magnification value in Reduce/Enlarge other than

● You cannot use Auto % for Reduce/ Enlarge and Auto for Paper Supply at the same time. See “5.4 Reducing/Enlarging Copies” on how to specify the magnification ratio.

Auto %.

5.5 Selecting a Paper Tray

Check that Auto is selected in Paper Supply.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made using the paper in the selected tray.

5.5.2 Selecting a paper tray

You can select the paper tray which is loaded with your desired paper size to make copies. You can use tray 5 (bypass) to load paper that cannot be loaded into trays 1, 2, 3, and 4.

Trays 1, 2, 3, and 4

You can select one of these paper trays that is loaded with your desired paper size to make copies.

Tray 5 (Bypass)

You can select this tray to load documents that cannot be loaded into tray 1, 2, 3,and 4.

■ Selecting trays 1, 2, 3, or 4

You can select paper from trays 1, 2, 3, or 4 that is loaded with your desired paper size.

● When paper is not loaded in the selected tray or when the orientation of the document and the copy paper differs, a message will be displayed on the screen. Follow the instructions.

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Procedure

Load the documents.

Making Copies

4.2 Loading Documents

Display the Basic Features screen.

5.5 Selecting a Paper Tray

Select a paper tray loaded with paper of your desired size in Paper Supply. Select More... if the tray you want is not displayed on the screen.

When More... is selected: ➊ Select a tray from trays 1, 2, 3, and 4.

Making Copies

● Select the Cancel button to cancel the selections halfway.

■ Selecting tray 5 (bypass)

You can select a paper tray from tray 5 when you cannot load documents into trays 1, 2, 3, and 4. You must specify the paper type if you wish to use tray 5 (bypass).

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➋ Select Save after checking your selections.

The display returns to the Basic Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made using the selected paper tray.

● See “3.3 Loading Paper” on how to load paper into tray 5 (bypass).

Procedure

4.2 Loading Documents

Load the documents.

Display the Basic Features screen.

● The default setting of Tray 5 is Auto Detect for paper size and Normal Paper for paper type. Select when you change the setting.

More...

5.5 Selecting a Paper Tray

Select Tray 5 or More...

When Tray 5 is selected: ➊ Proceed to Step 8. If you need to change paper size and

type, proceed to Step 4.

When More... is selected:

➊ Select Bypass...

● Once paper is set correctly in tray 5

(bypass), the Tray 5 (Bypass) screen will be displayed.

The Tray 5 (Bypass) screen is displayed.

Select the paper size.

When selecting Auto Detect: ➊ Proceed to Step 5.

When selecting the paper size: ➊ Select the desired size series.

Making Copies

● When you make copies onto SRA3 (320 x 450mm/12.6 x 17.7") paper, adjust the paper guide to

12.6"/320 mm position. See “Adjusting the position of the paper guide” in “3.3.2 Loading paper in tray 5 (bypass)” on how to move the paper guide.

➋ Select the specific paper size.

When A/B Series Size is selected:

5.5 Selecting a Paper Tray

● When you make copies onto 12 x 18" paper, adjust the paper guide to 12"/305 mm position. See “Adjusting the position of the paper guide” in “3.3.2 Loading paper in tray 5 (bypass)” on how to move the paper guide.

When Inch Size is selected:

When Non-standard Size is selected:

Making Copies

● Select the Cancel button to cancel the selections.

● Once paper is set correctly in tray 5 (bypass), the Tray 5 (Bypass) screen will be displayed.

Select a paper type.

Select Save after checking your selections.

The display returns to the Paper Supply screen.

Select Save after checking your selections.

The display returns to the Basic Features screen.

Load paper into Tray 5 (Bypass).

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made using the selected paper tray.

Erasing the Edges

(Edge Erase)

This feature allows you to erase the shadows or the marks found at the edges or the centre of the copies made when copying bound originals.

The types of Edge Erase are listed below.

Top and Bottom Erase

Erases the top and the bottom edges of the document loaded. You can specify the width of the edge erase within 0-50 mm in 1 mm increments.

Left and Right Erase

Erases the left and right edges of the document loaded. You can specify the width of the edge erase within 0-50 mm in 1 mm increments.

Binding Erase

Erases the shadows found at the centre of the copies made when copying with the document cover open or when copying bound originals. You can specify the width of the Binding Erase within 0–50 mm in 1 mm increments.

● Multi-Up (N Up) cannot be used together with Binding Erase.

● When Binding Erase is selected for Book Copying, the centre border will be erased based on half of the Binding Edge Erase

value.

Making Copies

● The edges will not be correctly erased if the document is not loaded in the direction specified in Original Orientation. See “5.24 Selecting the Document Orientation” for more details.

● This feature cannot be combined with Image Repeat. Binding Erase cannot be combined with Poster.

● If Multi-Up (N-Up) is selected together with Top and Bottom Erase or Left and Right Erase, the erase value will be applied

to the individual documents before they are copied onto one sheet.

● When Reduce/Enlarge is selected, the edge erase value will be adjusted according to the reduce/enlarge percentage.

● When 2-Sided is selected, the edge erase applies to both side one and side two of the document.

● There will be an image loss of approximately 3 mm off the leading edge regardless of the edge erase value.

● The factory default is 2 mm for Top and Bottom Erase, 2 mm for Left and Right Erase and 0 mm for Binding Erase.

● You can change the factory default for Top and Bottom Erase and Left and Right Erase in Tools Mode. See “Chapter 6 Tools

Mode Settings” on how to change the factory defaults. You cannot change the default for Binding Erase on the Tools Mode screen.

5.6 Erasing the Edges

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Procedure

Load the documents.

Select Edge Erase on the Added Features screen.

The Edge Erase screen is displayed.

● If the document is loaded in a

Making Copies

different direction as specified in Original Orientation, the position of the top and bottom erase and the left and right erase will be different from the desired result.

See “5.24 Select the Document

Orientation” for more details.

• When Head to Top is selected for Original Orientation:

• When Head to Left is selected for Original Orientation:

Select Variable Erase...

The Variable Erase screen is displayed.

Use to specify the values for Top and Bottom Erase, Left and Right Erase and Binding Erase.

Check the orientation of the document in Original Orientation.

● Select the Cancel button to cancel the selections.

5.6 Erasing the Edges

Select Save after checking your selections.

The display returns to Edge Erase screen.

Select Save after checking your selections.

The display returns to the Added Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

Copies will be made with the selected edge erase values.

Making Copies

Shifting the Image

(Image Shift)

This feature allows you to move the position of the original image up, down, left, right or centre.

Also, it allows you to set a margin to create a white space on your copy.

The types of image shifts are listed below.

No Shift

The copies are made without any shifts in the image of the document.

Auto Centre

The centre of the document is copied on the centre of the paper.

Corner Shift

The image of the document is copied on the selected corner of the paper.

Variable Shift

You can shift the image of the document to the top, bottom, left or centre by 0–432 mm in 1 mm increments.

Making Copies

● When Mixed Size Originals is selected, the image shift will be based on the image position of the first document.

● If the document has a border, select Corner Shift or Variable Shift to adjust the image to be copied on the paper.

● The image shift is based on the orientation of the loaded document. If the orientation of the loaded document is different from that specified in Original Orientation, the direction of the shift will also be different. See “5.24 Selecting the Document Orientation” for more details.

● The image shift value is based on the paper size. It will not be affected by the percentage changes in Reduce/Enlarge.

● The factory default for this feature is No Shift. You can change the factory defaults of Corner Shift and Variable Shift in Tools

Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

● This feature cannot be combined with Poster.

5.7 Shifting the Image

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Procedure

Load the documents.

4.2LoadingDocuments

Select Image Shift on the Added Features screen.

The Image Shift screen is displayed.

Select Side 1.

The Side 1 screen is displayed.

Select the type of image shift.

Making Copies

When Auto Centre is selected:

➊ Proceed to Step 5.

5.7 Shifting the Image

When Corner Shift is selected:

➊ Select the position for the image shift.

When Variable Shift is selected:

● If the document is loaded in a different direction as specified in Original Orientation, the original point and the position of the shift will be different from the desired result.

See “5.24 Selecting the Document

Orientation” for more details .

• When Head to Top is selected for

Making Copies

Original Orientation:

• When Head to Left is selected for Original Orientation:

● Select the Cancel button to cancel the selections.

➊ Use

to specify the values for Horizontal Shift and

Vertical Shift.

Check the orientation of the document in Original Orientation.

Select Save after checking your selections.

The display returns to the Image Shift screen.

To adjust the image shift for side two, select Side 2 and repeat Steps 4 to 6.

Select Save after checking your selections.

The display returns to the Added Features screen.

Select other features, if necessary.

Selecting the Document Size

(Original Size)

This feature allows you to specify the document size to copy if you wish to copy a non-standard size document or when the size of the copy paper differs from the document.

The method to specify the document size is as below.

Auto Detect

The size of the document is automatically detected.

Fixed Size

You can select from the 11 preset fixed sizes for documents (A3, B4, A4, A4 , A5, A5 , 8.5x11” , 89 x 127 mm, 102 x 152 mm, 127 x 178 mm, 203 x 254 mm).

●

The factory default for the document sizes are A3, B4, A4, A4 , A5, A5 , 8.5 x 11” , 89 x 127 mm, 102 x 152 mm, 127 x 178 mm, 207 x 254 mm.

●

You can change the factory default in Tools Mode. See “Chapter 6 Tools Mode Settings” on how to change the factory defaults.

Variable

Youcanselectthedocumentsizewithin10-432mmforXand10-297mmforY.Youcanusethe

measuringtapeatthesidesofthedocumentglasstohelpyouwiththeinputofthedocumentsize.

Making Copies

5.8 Selecting the Document Size

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Procedure

Load the documents.

4.2 Loading Documents

Select Original Size on the Added Features screen.

The Original Size screen is displayed.

Making Copies

Specify the region of the document to be scanned.

When specifying a fixed size:

➊ Select the size of the document to be scanned.

When specifying a non-standard size:

➊ Use

to specify the values for X and Y.

● Select the Cancel button to cancel the selections.

Select Save after checking your selections.

The display will return to the Added Features screen.

Select other features, if necessary.

Enter the number of copies by using the keypad and press Start.

The documents will be scanned according to the size input.

Xerox DocuColor 1256 GA User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual