Xerox DocuColor 1256 GA User Guide

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Preface

Thank you for choosing DocuColor 1256 GA Series. This manual aims to provide all the information necessary for effectively operating the copier together with notes on safety precautions and maintenance tips. To get the most out of your copier, please read the manual carefully and completely before using the machine. Keep this manual handy as a quick reference should you encounter any difficulties when using the copier. The samples that are used in this manual include the procedures for easier understanding of the machine. The illustrations in this manual include the DocuColor 1256 GA with the Duplex Automatic Document Feeder.

As the copier contains a feature designed for preventing the forging of certain documents such as currency notes, there may be instances where copies do not achieve the desired results because the originals you wish to copy are assumed by the copier to be such documents.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities-from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chlorofluorocarbons from our manufacturing facilities. We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, cartridges, and parts from our customer's copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA adopts recycled components that satisfy our strict quality standards.

This equipment is certified as a Class 1 laser product under IEC825-1 (1998). This means that the machine does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely confined within the protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

Important

copied or modified in whole or part, without the written consent of the publisher. (2) Parts of this manual are subject to change without prior notice. (3) We welcome any comments on ambiguities, errors, omissions, or missing pages. (4) Never attempt any procedure on the machine that is not specifically described in this manual. Unautho-

rized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from

unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, The Document Company and Ethernet are registered trademark.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chloroflurocarbons from our manufacturing facilities.

We are committed to leadership in the conservation of resources by reusing and recycling postconsumer waste material such as paper, cartridges, and parts from our customers’ copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA adopts recycled components that satisfy our strict quality standards.

Reception interference When installed at a certain location, the machine may cause interference with radio and television reception. If you notice flickering, or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Switch it off, and if the interference disappears, the machine is the cause of radio interference. Perform the following procedures until the interference is corrected.

• Move the machine and the TV and/or radio away from each other.

• Reposition or re-orientate the machine and/or the TV and radio.

• Unplug the machine, TV, and radio, and replug them into outlets that operate on different circuits.

• Re-orientate the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, you should ask your local electrician for support.

• Use coaxial cable antennas.

The equipment is certified by UL (Underwriters Laboratories Inc.) in compliance with IEC950 (AS/NZS

3260). The equipment is manufactured under a ISO9002 Quality System certified by the British

Standards Institution. The equipment is also certified in compliance with applicable standards by various national bodies.

This equipment is tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR pub. 14 (1993) AS/NZS 1044 (1995), which relates to radio frequency interference regulations.

Note: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with the their requirements.

Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Table of Contents

Preface ................................................................................................................................ i

Table of Contents .............................................................................................................. iii

Using this Guide ............................................................................................................... vii

Conventions ..................................................................................................................... viii

Safety Notes ...................................................................................................................... ix

The Objective of the International .................................................................................... xv

Energy Star Program........................................................................................................ xv

Illegal Copies and Printouts ............................................................................................ xvi

Chapter 1 Knowing Your Copier

1.1 Parts of the Copier ..................................................................................................... 2

1.2 Switching On/Off the Power ....................................................................................... 7

1.2.1 Switching on/off the power ...............................................................................7

1.2.2 Saving energy ................................................................................................ 10

1.3 Using the Touch Panel Display ................................................................................. 11

1.4 Entering Password ................................................................................................... 14

1.5 Using the Copylyzer (Optional) ................................................................................ 15

Chapter 2 Basic Copy Procedure

2.1 Basic Copy Procedure ............................................................................................. 18

2.2 Interrupting a Copy Job............................................................................................ 22

2.3 Copying onto Postcards ........................................................................................... 24

2.4 Copying onto Transparencies ................................................................................... 26

2.5 Copying onto Heavy Weight Paper........................................................................... 30

Chapter 3 Loading Paper

3.1 What Paper to Use ...................................................................................................34

3.2 Checking/Changing Paper Supply Settings ............................................................. 36

3.3 Loading Paper .......................................................................................................... 39

3.3.1 Loading paper in trays 1, 2, 3, and 4..............................................................39

3.3.2 Loading paper in tray 5 (bypass)....................................................................40

3.4 Changing the Paper Tray Size ..................................................................................43

Chapter 4 Loading Documents

4.1 Types of Documents.................................................................................................46

4.1.1 Types of documents ....................................................................................... 46

4.1.2 Automatic document size sensing..................................................................46

4.1.3 Points to note when loading documents.................................................................47

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Table of Contents

4.2 Loading Documents ................................................................................................. 48

4.2.1 Placing documents on document glass.......................................................... 48

4.2.2 Loading documents in DADF ......................................................................... 49

Chapter 5 Making Copies

5.1 Switching Screen Display......................................................................................... 52

5.2 Selecting the Output Colour (Output Colour) ........................................................... 55

5.3 Making One-Sided/Two-Sided Copies (2-Sided)...................................................... 58

5.3.1 Copying on one side ...................................................................................... 58

5.3.2 Copying on two sides ..................................................................................... 60

5.4 Reducing/Enlarging Copies (Reduce/Enlarge) ........................................................ 64

5.4.1 Same R/E % for length and width .................................................................. 64

5.4.2 Different R/E% for length and width ...............................................................68

5.5 Selecting a Paper Tray (Paper Supply)..................................................................... 72

5.6 Erasing the Edges (Edge Erase).............................................................................. 77

5.7 Shifting the Image (Image Shift)............................................................................... 80

5.8 Selecting the Document Size (Original Size) ........................................................... 83

5.9 Copying Facing Pages onto Separate Sheets (Book Copying) ................................ 85

5.5.1 Selecting Auto for Paper Supply ..................................................................... 72

5.5.2 Selecting a paper tray .................................................................................... 73

5.10 Copying Mixed Size Originals (Mixed Size Originals) .............................................. 87

5.11 Selecting the Document Type (Original Type) .......................................................... 90

5.12 Adjusting the Copy Density (Lighter/Darker) ............................................................93

5.13 Enhancing Sharpness (Sharpness) ......................................................................... 95

5.14 Adjusting Image Quality (Image Quality Presets) .................................................... 97

5.15 Adjusting Colour Shift & Saturation (Colour Shift & Colour Saturation) ................... 99

5.15.1 Adjusting the colour shift .............................................................................. 99

5.15.2 Adjusting the colour saturation ................................................................... 101

5.16 Adjusting Colour Control (Colour Control) .............................................................. 103

5.17 Copying Several Documents onto One Copy (Multi-Up) ........................................ 105

5.18 Interleaving Transparencies (Transparency Separators) ........................................ 108

5.19 Creating Mirror/Negative-like Images (Mirror Image/Negative Image) ................... 111

5.19.1 Creating mirror images............................................................................... 111

5.19.2 Creating negative-like images .................................................................... 112

5.20 Repeating an Image (Image Repeat) .....................................................................114

5.21 Making copies as covers (Covers) ......................................................................... 117

5.22 Enlarging and dividing into multiple copies (Poster)............................................... 120

5.23 Storing Frequently-used Job Settings (Stored Programming)................................ 123

5.23.1 Storing a routine job ...................................................................................123

5.23.2 Retrieving a job in stored programming ..................................................... 124

5.23.3 Deleting a stored job .................................................................................. 125

5.24 Selecting the Document Orientation (Original Orientation) .................................... 127

5.25 Using the Sorter for Copying .................................................................................... 12

Chapter 6 Tools Mode Settings

6.1 Entering Tools Mode............................................................................................... 132

6.2 Overview of Tools Mode ......................................................................................... 134

6.3 Setting the Feature Defaults ................................................................................... 143

6.4 Changing the Tools Password ................................................................................ 145

6.5 Automatic Gradation Adjustment............................................................................ 147

Chapter 7 Troubleshooting

7.1 Troubleshooting ...................................................................................................... 154

7.1.1 When an error message is displayed ........................................................... 154

7.1.2 When other problems occurred .................................................................... 155

7.2 Clearing Paper Jams .............................................................................................. 158

7.2.1 Paper jam at a paper tray ............................................................................. 158

7.2.2 Paper jam at the lower left cover .................................................................. 161

7.2.3 Paper jam at output tray/lower right cover .................................................... 162

7.2.4 Paper jam inside the machine ...................................................................... 164

7.2.5 Paper jam between the copier and sorter .................................................... 166

7.2.6 Paper jam inside the sorter .......................................................................... 169

7.2.7 Paper jam between the copier and finisher ................................................. 172

7.2.8 Paper jam inside the finisher ...................................................................... 175

7.3 Clearing Document Jams ....................................................................................... 179

7.4 Pausing the Finisher............................................................................................... 183

Table of Contents

Chapter 8 Daily Care

8.1 Cleaning the Copier ............................................................................................... 188

8.2 Consumables ......................................................................................................... 189

8.3 Replacing the Toner Cartridge ............................................................................... 191

8.4 Replacing the Waste Toner Bottle A ....................................................................... 193

8.5 Replacing the Developer Collector C ..................................................................... 195

8.6 Replacing the Oil Cartridge D ................................................................................ 197

8.7 Replacing the Drum Cartridge B ............................................................................ 199

8.8 Replacing the Staple Cartridge .............................................................................. 202

8.9 Replacing the Cleaning Cartridge E ....................................................................... 204

Table of Contents

Chapter 9 Using the Auditron Administration Mode

9.1 Overview of Auditron Administration Features .......................................................212

9.2 Entering the Auditron Administration Mode............................................................ 214

9.3 Setting the Auditron Features................................................................................. 216

9.3.1 Reviewing account data ...............................................................................216

9.3.2 Creating/Modifying account data.................................................................. 217

9.3.3 Deleting all account data .............................................................................. 220

9.3.4 Enabling the Auditron Mode ......................................................................... 222

9.3.5 Changing the administrator password.......................................................... 224

Appendix

A Specifications .........................................................................................................228

B Possible Combinations of Features ........................................................................ 233

Using this Guide

The organisation of this manual is as listed below. This manual uses the example of a two-sided copying model of DocuColor1256 GA with ADF installed to explain the features of this machine. Features and parts of the display contents may differ depending on the model.

Chapter 1 Knowing your Copier

This chapter contains operating instructions about your copier like information on the major components, the methods of switching the power ON and OFF and how to use the touch panel display. After the copier has been properly installed, be sure to read this chapter completely before operating the machine.

Chapter 2 Basic Copy Procedure

This chapter explains the basic knowledge of making copies like copying onto postcards, copying onto transparencies and interrupting a copy job.

Chapter 3 Loading Paper

This chapter covers the types of paper that can be used on this copier, the precautions on paper handling and the methods on how to load paper in the respective trays. Read this chapter when loading paper in the trays.

Chapter 4 Loading Documents

This chapter covers the types of original documents that can be used on this copier, the precautions on document handling and how to load the documents. Read this chapter when loading the documents on the copier.

Chapter 5 Making Copies

This chapter explains the Basic Features, Added Features and Image Quality when making copies. The common copying procedures are explained in this chapter. Read this chapter when making copies.

Chapter 6 Tools Mode Settings

This chapter describes the methods of changing feature, and other default settings related to tones, timeouts, and so on to suit your copying needs and for the ease of operations. Read this chapter when you need to change the settings.

Chapter 7 Troubleshooting

This chapter guides you step-by-step through a series of remedial procedures for dealing with problems, such as, paper and document jams, when error messages are displayed and when the image quality is low. Read this chapter when you encounter problems.

Chpater 8 Daily Care

This chapter provides information on daily care of the copier, such as, the replacing of consumables, how to read the meter and the cleaning of the machine. Read chapter when necessary.

Chapter 9 Using the Auditron Administration Mode

This chapter spells out the use of the Auditron features to create user accounts and passwords in regulating the use of the copier. Read this chapter when you wish to create accounts to count the copies you made.

Appendix

This section lists the important tips on specifications and the possible combinations of features.

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Conventions

The following conventions are used throughout this manual.

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Additional information about operations/features.

Indicates reference sources.

Points to pay attention to.

Safety precautions.

Safety Notes

Read these safety notes carefully before using DocuColor 1256 GA to ensure you operate the machine safely.

This section explains the safety symbols used throughout the manual

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, can result in severe injury or loss of life.

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, might result in safety hazards to personnel or damage to the equipment.

This symbol is used to alert operators to a specific operating procedure that requires close attention. Read and follow instructions carefully to insure the task is accomplished safely.

This symbol is used to alert operators to a specific operating procedure that must not be performed. Read and follow instructions carefully.

This symbol is used to alert operators to a specific operating procedure that should be emphasized for operating safety. Read and follow instructions carefully.

Precautions for installation and relocation

CAUTION

Do not place the machine in a hot, humid, dusty, or poorly ventilated environment. Prolonged explosure to these adverse conditions can cause a fire or a shock hazard.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

The machine has ventilation holes on its bottom. A poorly ventilated machine can cause excessive internal heat and a fire.

The accompanying diagram shows the minimum clearances required for normal operation, consumables replacement, and maintenance to ensure your machine operates at peak performance. Our Xerox Representative will provide necessary support for the proper installation of the machine.

Place the machine on a level and sturdy surface that can withstand the machine weight of 218 kg. If tilted, the machine may fall over and cause injuries.

When relocating the machine, contact your Xerox Customer Support Centre.

Safety Notes

When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord connected, it can cause damage to the cord which could result in a fire or a shock hazard.

When moving the machine, do not tilt it more than indicated below. If tilted excessively, the machine may fall over and cause injuries.

Other precautions

● The machine is capable of operating normally within the following recommended environmental limits. Temperature range 1032°C, humidity range 15-85% (without condensation). Humidity should be 61% or below at 32°C, and temperature should be 28°C or below at 85%.

Sudden temperature fluctuations can affect copy quality. Rapid heating of a cold room can cause water vapour to condense inside the machine, which can interfere directly with image transfer.

● Do not expose the machine to direct sunlight. Exposure to direct sunlight can adversely

When the machine is installed, be sure to lock the caster stoppers. An unlocked machine may fall over and cause injuries.

affect the performance of the machine.

Precautions on power and earth connections

WARNING

The specifications that apply to your machine depend on your machine configuration. Connect the power plug only to a properly rated power outlet. Otherwise, it can cause a fire or shock hazard. If in doubt, contact your Xerox Customer Support Centre.

• Rated voltage 100V Rated frequency 50/60Hz

• Rated voltage 220-240V Rated frequency 50/60Hz

Never use multi-plug adaptors to plug multiple power plugs in the same outlet. Be sure to operate the machine on a sole-use

receptacle. Multiple conductors can cause the outlet to overheat and cause a fire.

Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a nonnegligible amount of current that can generate heat and eventually cause a fire over an extended period of time.

Always use the power cord provided with your machine. When an extension power cord is required, always use a properly rated cord. Contact your Xerox Customer Support Centre. If you use a cord with an unspecified current rating, the machine or plug may emit smoke or necome hot to the touch externally.

Safety Notes

Do not attempt to rework, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause a fire or shock hazard.

Never touch a power cord with wet hands.

Danger of electric shock exists.

Stop the operation immediately if the following happens. These conditions can result in a fire. Immediately unplug the machine and contact your Xerox Customer Support Centre.

● If the machine emits smoke and becomes very hot to touch.

● If it produces strange sounds or smell.

● If water is spilt into the machine.

To prevent a fire or a shock hazard, follow the instruction below based on your machine configuration. If in doubt, contact your Xerox Customer Support Centre.

● If your machine is a 220-240V model, there is no need to attach a separate earth line since the earth connection in incorporated in the power line. Plug it into a properly rated outlet.

● If your machine is a 100 or 110V model, use the green earth wire bundled with the wire cord, located at the rear of the machine. The earth wire must be connected to one of the following conductors.

• Earth terminal of the specified power outlet

• A piece of copper buried in the earth 650mm or deeper

• Earth terminal with Class 3* earthing.

* Class 3 is the regulation for Japan only.

Never connect the earth wire to any of the following:

● Gas pipe, which can cause ignition or an explosion

● Telephone line earth wire or lighting rod, which can draw an excessive electric current if hit by lighting

● Water faucet or pipe whose electrical conductivity is broken by a non-metal part

CAUTION

Do not unplug or replug the machine while it is on. Unplugging a live connector can deform the plug and cause a fire.

When uplugging the machine, grasp the plug instead of the cord. Forcibly pulling on a cord can damage it and cause a shock hazard.

Once a month, unplug the machine and check the power cord for the following. Contact your Xerox Customer Support Centre if you notice any unusual conditions.

● The power cord is plugged firmly into a receptacle.

● The plug is not excessively heated, rusted or bent.

● The plug and receptacle are free of dust.

● The cord is not cracked or frayed.

When the machine is not used over an extended period of time, switch it off and unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause a shock, leak current, or fire hazard.

This machine has a earth fault interrupter. Once a month, check the protection circuit for correction operations using the following procedure. If the circuit does not operate, an electric shock can occur on a poorly earthed component. If you notice any unusual conditions, contact your Xerox Customer Support Centre.

1. Press the power switch to the

2. Press the test button below the breaker switch. When the breaker switch is turned

from | to

3. Turn the breaker switch, then the power switch to the | position.

, the circuit is all OK.

position.

If the power cord is broken or insulated wires are exposed, ask your Xerox Customer Support Centre for a replacement. Using a damaged cord can cause a fire or shock hazard.

Safety Notes

Be sure to switch off and unplug the machine before accessing the interior of the

Operating safeguards

machine for cleaning, maintenance, or fault clearance. Access to a live machine’s interior can cause a shock hazard.

Operating safeguards

WARNING

Do not place any liquid container such as a vase or coffee cup on the machine. Split water can cause a fire or shock hazard.

Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts entered the machine, they can short internal components, and cause a fire or shock hazard.

If debris (metal or liquid) entered the machine, switch off and unplug the machine. Contact your Xerox Customer Support Centre. Operating a debris-contaminated machine can cause a fire or shock hazard.

Never open or remove machine covers that are secured with screws unless specifically instructed in this manual. A high voltage component can cause a shock hazard.

Do not try to alter the machine configuration, or modify any parts. An unauthorised modification can cause smoke or fire.

Other precaution

● This machine has a protection circuit against surge current during lightning. During lightning and thunder, switch off the power supply and remove the cord until the lightning is over.

CAUTION

If you make copies with the document cover open, avoid looking directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

Do not place a magnet near safety switches of the machine. A magnet can activate the machine accidentally, resulting in injuries.

Do not use a highly flammable spray near the machine. It can cause a fire.

When copying a thick document, do not use excessive force to press it against the document glass. The glass may break and cause injuries.

Do not place a heavy object or lean your elbow on the touch panel display. Broken glass can cause injuries.

Do not use paper that are good electricity conductors (origami paper, carbon paper, coated paper, etc.). If the paper is jammed in the machine, it can result in a short circuit or fire.

Do not touch the areas that are affixed with the label “High Voltage”. You may get an electric shock.

Do not touch the areas on or near the fuser unit that are affixed with the label “Hot Surface”. You can get burnt as a result. Do not forcefully remove paper that are in the fuser unit or wrapped around the heat roller. You can get burnt as a result. Switch off the machine, and contact your Xerox Customer Support Centre.

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When sliding out a paper tray, pull it out slowly. If it is pulled out with too much force, the tray can hit and injure your knees.

Safety Notes

When removing jammed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause a fire. If a sheet of paper cannot be removed or wrapped around the heat roller, do not try to remove it by yourself. Doing so can cause injuries. Switch off the machine immediately, and contact your Xerox Customer Support Centre.

Consumable Safeguards

WARNING

Never throw a toner cartridge into an open fire. Toner remaining in the cartridge can cause an explosion and you can get burnt.

Never throw toner or a waste toner bottle into an open fire. It can cause an explosion and you can get burnt.

Never throw a developer or a used developer container into an open fire. It can cause an

explosion and you can get burnt.

CAUTION

Do not pull out the drum cartridge with force. It may hit you and injure you.

The cleaning cartridge is very hot. Make sure you cool it considerably before you proceed. The handle at the centre of the cleaning cartridge will a reach a safe temperature (about 70°C) 20 minutes after the transfer module is pulled out.

The inside of the machine is very hot even after removing the cleaning cartridge from it. Make sure you do not place your hand inside the shutter. Also, when things fall from the inside of the machine, do not try to take them out. When this happens, switch off the power and contact your Xerox Customer Support Centre.

It is recommended to ventilate the room to keep the environment comfortable and free you from getting a headache during continuous copying runs in a small room.

Other precautions

● When clearing a paper jam or other fault, follow the appropriate procedures given in this manual.

● Make sure that the output tray is properly installed. Otherwise it may result in faults like paper jams.

The cleaning cartridge remains very hot on the inside even though its exterior has cooled down. Do not to touch the areas other than the handle.

Other precautions

● Open the consumables only when you want to use them. Do not store them in the following places.

• High temperature, humid places

• Near a fire

• Under direct sunlight

• Dusty places

● When using consumables, read and observe operating instructions and safeguards written on the package and container.

● Used toner cartridges and drum cartridges are recycled for resource conservation.

—Handling instructions—

Used toner cartridges and drum cartridges should be properly disposed of. Contact your Xerox Customer Support Centre.

❃ Administer emergency treatment as follows:

● If toner gets into your eyes, rinse them well

with plenty of clean water. Consult a doctor, if necessary.

● If toner adheres to your skin, wash it with soap and water then rinse it well.

● If you inhale toner, exit the area immediately and gargle with plenty of water.

● If you swallow toner, induce vomiting and consult a doctor immediately.

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Safety Notes

■ Locations of warning and caution labels

To ensure your safety in operating the copier, please read the warning and caution labels pasted on the internal parts of the machine carefully.

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The Objective of the International

Energy Star Program

To protect the global environment and conserve energy resources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms this product satisfies the Japanese requirements for this program.

Two-sided copying feature

To reduce the volume of copy paper used, this product has a two-sided copying feature. You can copy two single-sided originals on both sides of a sheet of paper. You can also make single-sided copies. See “5.3.2 Copying on two sides” of this guide for details.

Low power mode feature

This product has a power-saving feature, which switches the machine to the low power mode automatically if the machine is on and not operated for a certain period of time. In this mode the machine lowers the fuser temperature and saves the power consumption. The default low power mode start time is set at 15 minutes. The recovery time from low power mode is 4 minutes and 30 seconds (provided that one hour has passed after the machine entered Low Power mode).See ““Setting the timers” in 6.2 Overview of Tools Mode” of this guide for details.

Sleep mode feature

This product has a power-saving feature, which allows the machine to minimize the power consumption if it is on and not operated for a certain period of time. By default, the machine enters Sleep Mode after 60 minutes of inactivity.

Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

• Currency

• Banknotes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Notice:

This machine is provided with the recognition function to prevent the copying of currency. Also, in case currency or securities are copied, the forgery tracing function can identify a machine used for the copy. Note that the recognition function prevents a limited range of illegal copies. Always put your machine under careful charge to prevent illegal copies from being made.

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Knowing Your Copier

1.1 Parts of the Copier ................................................. 2

1.2 Switching On/Off the Power ................................... 7

1.3 Using the Touch Panel Display ............................. 11

1.4 Entering Password ............................................... 14

1.5 Using the Copylyzer (Optional) ............................ 15

Knowing Your Copier

This section explains the machine components.

[Appearance]

Parts of the Copier

No. Name Feature

1 Document cover Used to press down the document that is placed on the document glass. 2 Document glass Place the document to be copied here. 3 Control panel Contains operating buttons, indicator lights and the touch panel display. 4 Front door Open this door to clear paper jams or to replace the drum/toner cartridge. 5 Output tray Receives copies made from the machine. 6 Trays 1, 2, 3, and 4 Load paper stock into trays 1, 2, 3, and 4. 7 Lower left cover Open this cover to clear paper jams. 8 Tray 5 (bypass) Load non-standard-size paper stock that cannot be loaded in trays 1, 2, 3,

and 4 (e.g. special paper such as transparencies and heavy weight paper) in this tray in order to make copies on them.

1.1 Parts of the Copier

Knowing Your Copier

No. Name Feature

9 Power switch Switches on/off the power of the machine. 10 Lower right cover Open this cover to clear paper jams. 11 Cleaning cartridge (E) Sheet for cleaning the internal section of the fuser unit. 12 Developer collector (C) Collects used developer. 13 Fuser unit Fixes the printed image on the paper by fusing the toner. Do not touch this

unit as it is extremely hot. 14 Lever Lever for pulling out the transfer module. 15 Oil cartridge (D) Supplies oil to the fuser unit. 16 Transfer module Transfers the toner image from the drum to the paper by fusing the toner.

Pull this out when replacing consumable E or clearing a paper jam. 17 Waste toner bottle (A) Collects used toner. 18 Drum cartridge (B) Comprises devices such as the photoreceptor. 19 Toner cartridge Contains toner of cyan (C), magenta (M), yellow (Y), and black (K). 20 Breaker switch Controls the power supply to the machine. Once leakage is detected, this

switch will automatically interrupt the power supply to the machine.

Knowing Your Copier

1.1 Parts of the Copier

● Duplex Automatic Document Feeder (DADF) (Optional)

● Sorter (Optional)

No. Name Feature

21 Document check light Check light used to indicate that documents have been loaded properly in

the DADF. 22 Document guide Used to align the edges of documents loaded in the DADF. 23 Document input tray Documents are fed from this tray into the machine for scanning. 24 Document output tray Receives documents output from the machine after they have been

scanned. 25 Left cover Open this cover to clear paper jams.

Finisher (Optional)

1.1 Parts of the Copier

Knowing Your Copier

No. Name Feature

26 Sorter bins Copies are output to these bins when Collated or Uncollated is selected

from the Copy Output options.

27 Output tray Copies are output to this tray when Output Tray is selected from the Copy

Output options. 28 Right door Open the door in the event of a paper jam. 29 Left door Open the door in the event of a paper jam. 30 Sorter release lever Hold the lever to move the sorter to the right to separate it from the main

unit. 31 Sorter bins Copies are output to these bins when Collated or Uncollated is selected

from the Copy Output options. 32 Output tray Copies and printouts are usually delivered to this tray. 33 Finisher tray Stapled or offset printouts are delivered to this tray. 34 Lower right door Open this door when replacing staple cartridges or when staple faults

occur. 35 Right door Open the door in the event of a paper jam. 36 Left door Open the door in the event of a paper jam. 37 Finisher release lever Hold the lever to move the finisher to the right to separate it from the main

unit.

• For paper sizes that the sorter bins can accommodate, see "■ Sorter (Optional)" in "Appendix A Specifications".

• These bins are used as sorter bins (for copier) or mail box bins (for printer) depending on the setting of the machine. For details on the setting, contact your Xerox Customer Support Centre.

Knowing Your Copier

1.1 Parts of the Copier

Control Panel

1 2 3

4 5 6

7 8 9

No. Name Function

1 Brightness adjustment dial Adjusts the brightness of the touch panel display. 2 Touch panel display Displays the respective features and machine status. Touch the feature

buttons on this panel to select the desired options for a copy job.

3 System Settings/Meter Press this button to display the System Settings/Meter Check screen. You

Check button can define the specifications of the features by using the options available.

You can also check the meter reading, or status of the consumables.

4 Password button Press this button to display the User Password Entry screen if the Auditron

Mode is enabled. Use of the machine can be controlled by requiring each user to enter his password (by department/user).

5 Power Saver button Press this button to reduce the power consumption of the machine and

put it in the Power Saver mode if the machine will not be used for a while. The Power Saver indicator light will be lit. To return to the Ready (Copy) mode, press the button again.

6 Clear All button Press this button to clear all settings and return to the default screen. The

default screen is the screen that is displayed when the machine is switched on.

7 Interrupt button/indicator Press this button to interrupt the current copy job for an urgent job. The

indicator light at the upper left lights up when this button is pressed. Press this button again to cancel the interrupt copy job and return to the original

copy job. 8 Stop button Press this button to stop the current copy job. 9 Start button Press this button to start copying.

10 Keypad Use the keys on this keypad to enter the number of sets to be copied , or

the numeric values for feature settings, for example, the password.

11 C (Clear) button Press this button to delete or correct a wrong entry made by using the

keypad.

Switching On/Off the Power

Switch on the power of the copier before you begin copying. After the copier is switched on, it takes about 8 minutes and 30 seconds for it to warm up before you can start making copies. Switch off the power of the copier at the end of the day, or when it will not be used for a long time. You can make use of the Power Saver feature if the copier is left idling for a while. The Power Saver feature reduces the power consumption of the machine, thereby helps to conserve energy.

1.2.2 Saving energy

1.2.1Switchingon/off the power

■ Switching on the power

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Procedure

Knowing Your Copier

● It takes more than three seconds for the machine to warm up if you switch on the machine immediately after it has just been switched off.

Turn the power switch to the “|” (On) position.

The following screen will appear on the touch panel display for about 10

seconds.

If you have enabled the Auditron Mode, the User Password Entry screen will be displayed.

1.2 Switching On/Off the Power

Knowing Your Copier

● The User Password Entry screen will only be displayed if the Auditron Mode is enabled.

● If you made a mistake while entering the password, press the C button to clear and re-enter.

Enter the password (by department/user) by using the keypad and press Confirm.

Each input digit is represented by an asterisk.

The message “Please wait for X minute(s).” (X refers to the numeric value) is displayed. The message displayed changes to “Ready to copy” after X

minutes have elapsed.

■ Switching off the power

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Procedure

Check that all copy jobs

● The fan in the machine will continue to operate for about one hour after you have switched off the power.

have been completed. Then turn the power switch to the “

” (Off)

position.

The display on the screen

disappears and the power is

switched off.

1.2 Switching On/Off the Power

■ Auto start

You can enable the Auto Start feature by pressing the Start button while waiting for the machine to warm up after the power is switched on.

● Enabling Auto Start

To use the Auto Start feature, load the document, select the desired features and press the Start button. The message “Please wait ... The job will start automatically.” will be displayed. Once the machine is ready, the document will automatically be scanned and the desired copies will be output.

● If you have set the machine ready tone in Tools Mode, you will hear the tone when the machine has warmed up and is ready to accept copy jobs. You can then proceed to set an auto start job after the tone. See “6.3 Setting the Feature Defaults” on how to set the tones and change their volumes.

Auto Start screen: When an A4 document is placed on the document glass and three

copies of the document are to be made at 100% magnification.

Knowing Your Copier

● Cancelling Auto Start

To cancel an Auto Start job, firstly, select Stop on the screen before the document is scanned. Alternatively, press the Stop button on the control panel. Then press the C button and the Auto Start job will be cancelled.

■ Breaker switch

The breaker switch is

● The power will automatically be cut off once the breaker switch detects a power leakage. Do not use the machine in such a case.

Safety Notes

usually pushed to the top, as shown in the diagram on the right. If the machine will not be used for a long time or when moving the machine, push the switch down.

Knowing Your Copier

1.2 Switching On/Off the Power

1.2.2Savingenergy

This machine has a Power Saver feature that reduces the power consumption of the machine in two stages, namely, the Low Power Mode and Sleep Mode. Each stage differs in the amount of power consumed.

Low Power Mode (140 W or less)

The power to the control panel and fuser unit is reduced. The display disappears while the power saver indicator light is lit. If you need to make copies, press the Power Saver button. The indicator light is off and the Power Saver mode is cancelled.

Power Saver Sleep Mode (8 W or less)

The Sleep Mode has a reduced power consumption compared to Low Power Mode. In this mode, the display is turned off, and the Power Saver light is on. For copying, press the Power Saver button. The Power Saver light goes out and the power saver mode is cancelled.

■ Entering the Power Saver Mode automatically

This machine automatically enters the Low Power Mode if it has been left idling after a fixed period of time. If the machine continues to be left unused, it will shift to the Power Saver Sleep Mode and the power will be cut off.

●

The default time for the machine to enter the Low Power Mode and Sleep mode are 15 minutes and 60 minutes respectively. That is, the machine enters into the Low Power Mode 15 minutes after the last copy or action. If you do not want the machine to enter the Power Saver Sleep Mode automatically, you can choose to disable this feature. See Åg6.3 Setting the Feature DefaultsÅh on how to change these settings.

■ Entering the Power Saver Mode manually

You can switch to the Power Saver Mode when necessary.

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Procedure

● Once the machine is in the Low Power Mode, it will enter the Power Saver Sleep Mode if the machine continues to idle for a fixed period of time.

Press Power Saver.

The machine enters the Power Saver mode. To make copies, press Power Saver again.

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4 5 6

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■ Cancelling the Power Saver Mode

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Procedure

Touch the display or press Power Saver.

The power saver indicator light is off and the display returns to the default screen.

Using the Touch Panel Display

The touch panel display is located at the centre of the control panel. It displays the messages and feature buttons required for performing a copy job.

You can select a feature directly by touching the feature button on the display. In the following section, the main screens will be used to explain the screen contents, as well as how to select the feature buttons.

The touch panel display will be referred to as the display hereafter. The contents shown on the display will be referred to as the screen.

■ Screen layout (default screen)

Knowing Your Copier

● Message area

Displays machine status, operation messages, and so forth.

● Tab

Select by touching a tab to display its corresponding screen. The tabs available are Basic Features, Added Features, Image Quality, Output Format, and Others.

● No. of copies

Indicates the number of sets of copies to make. Enter a value by using the keypad. You can set a value between 1 to 999. To reset the value to “1”, press the C button.

● Selection buttons

Select by touching a selection button. The button will be highlighted to indicate that it has been selected. “...” indicates that there are more setting screens.

Knowling Your Copier

1.3 Using the Touch Panel Display

● Feature buttons

Select by touching a feature button to display its corresponding feature setting screen. A (3) check mark will be assigned to the feature that you have selected.

These are buttons for defining a feature. A button becomes highlighted once you have selected it.

● Scroll buttons, input area

Touch the buttons to scroll or define a numeric value. When defining a numeric value, touch the button continuously and the display will change rapidly. The range is displayed within the parentheses ( ). The value that you have set will be shown in the input area.

● Invalid buttons

These are buttons that cannot be selected with some other features. They can also be buttons that

are not within the range of the settings. They are in grey and dim display.

1.3 Using the Touch Panel Display

● Cancel button

Select this button to cancel a selected setting or value. When this button is selected, the

screen where you did the settings disappears.

● Save/Close button

Select this button to save a selected setting or value. When this button is selected, the

settings will be saved and the screen disappears.

■ User Password Entry screen

When the Auditron mode is enabled, the following screen will be displayed. Enter the password by using the keypad. Once you have entered the password correctly, the default screen will be displayed.

Knowing Your Copier

1.4 Entering Password

■ Error message screen

When a job cannot be continued due to a paper jam or fault with the machine, or when a consumable is being replaced, a message such as the following will be displayed. Follow the instructions shown on the screen to troubleshoot. Once the error is resolved, the default screen will be displayed.

■ Power Saver screen

The display disappears once the machine enters the Power Saver Mode while the power saver indicator light is lit. You can return to the default screen by pressing the Power Saver button.

1.2.2 Saving energy

● Sometimes there is no display even though the power saver indicator light is not on. This is because the power may be switched off, or the brightness dial has been adjusted to the darker side. Check the power switch and brightness dial.

Knowing Your Copier

If the Auditron Mode is enabled, you need to enter your password (by department/user) before you can make copies. This section explains the method of entering the password and how to display the User Password Entry screen. Approach your Auditron Administrator if you need a user password.

■ Entering the password

Entering Password

● The Auditron Mode allows you to control the number of copies that each account (by department/user) can make, and the type of colour access that it can have. The assignment and change of passwords are handled by the Auditron Administrator via Auditron Administration Mode.

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Procedure

Enter the password by using the keypad.

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●

If you made a mistake while entering the password, press the C button to clear and re-enter.

4 5 6

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Select Confirm on the screen.

The default screen appears once you have entered the correct password.

■ Displaying the User Password Entry screen

Press Password.

● The display will return to the User Password Entry screen once copies are made to disallow users without a password to use the machine.

● If you have set a timeout period for the Password Entry Screen timeout, the display will return to the User Password Entry screen even if you did not press the Password button. See “9.3.4 Enabling the Auditron Mode”.

The User Password Entry

screen is displayed.

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