Xerox DocuColor 12 Administration Guide

Xerox DocuColor 12 Digital Colour Printer/Copier

System Administration Guide

Prepared by: Xerox Europe Technical Centre Global Knowledge & Language Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

Copyright protection claimed includes all forms and m at t ers of copyrightable material an d inf ormation now allowed by statutory or judicial law or hereinafte r granted, including without lim itation, material generated fro m the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, The Document Company®, the stylized X, and all Xerox product names and prod uc t numbers mentioned in this publication are registered tradema rk s of Xe rox C orporation. Other company brands and product names may be trademarks or regis t ered trademarks of their respec t iv e c ompanies and are also acknowledged.

PANTONE

* Colours generated by t he D oc uColor 12 are fourcolour process simulations and may not match PANTONE identified solid colour standards. Use current PANTONE Colour Reference Manuals for accurate colour.

PANTONE Colour simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone, Inc. for a current list of qualified licensees.

*Pantone, Inc.’s check-standa rd t rademark for colour. ©Pantone, Inc., 1988.

Changes are periodically made to this document. Technical updates will be included in subseq uent editions.

Printed in the United Kingdom. Part Number: 708P834 45

Safety Notes

The Xerox DocuColor 12 c opier/printer and the recommended maint enance supplies have been designed and tested to meet strict safety requirements. Attention to the f ollowing notes will ensure the continued saf e operation of your copier/printer.

Electrical safety

• Use only the power cord supplied with this

equipment.

• Plug the power cord directly int o a c orrectly

grounded electrical out let . Do extension cord. If you do not know whether or not an outlet is grounded, co ns ult a qualified electrician

• Do not use a ground adapte r plug to connect

this equipment to an electrica l outlet that la cks a ground connection terminal.

WARNING: You may get a severe electrical shock if the outlet is not correct ly grounded.

not

use an

• Do not place the copier/pri nt er w here people

may step on or trip on the power c ord. Do not place objects on the power cord.

• Do not override or disable el ec tr ic al or

mechanical interlocks.

• Do not obstruct the ventilat ion openings.

These openings are prov ided to prevent overheating of the machine.

DOCUCOLOR 12 USER GUIDE I

WARNING: Never push objects of any kind int o

slots or openings on this equipment. Making a

contact with a voltage point or shorting out a part could result in fire or electrical s hock.

• If any of the following conditions occur, switch

off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

– The machine emits unusual noises or

odors. – The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other

safety device has been tripped. – Liquid is spilled into the copier/printer. – The machine is exposed to water. – Any part of the machine is dam aged.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the bac k of th e

machine as a plug-in device. To remove all electrical power from the machine, disconnect the power cable from the electric al outlet.

II DOCUCOLOR 12 USER GUIDE

Laser safety

CAUTION: Use of controls, adjustm ents, or

procedures other than thos e specified in this documentation may result in a h az ardous exposure to laser radiation.

This equipment complie s wit h international safety standards. With specific regard to laser safety, the equipment complies with performance standards for laser products set by governm ent, national, and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and m aintenance.

Maintenance safety

• Do not attempt any maintenance procedure

that is not specifically described in the documentation that is supplie d w it h y our copier/printer.

• Do not use aerosol cleaners . Th e us e of

supplies that are not approv ed may cause poor performance of the co pier/printer, and could create a dangerous co ndition.

• Use the supplies and clean ing materials only

as directed in this manual. Keep all of these materials out of the reach of children.

• Do not remove the covers or guards that are

fastened with screws. There are no parts behind these covers that y ou c an maintain or service.

Do not perform any maint enance procedures unless you have been trained to do them by a Xerox representative or unless a procedure is specifically described in one of the copier/printer manuals.

DOCUCOLOR 12 USER GUIDE III

Operational safety

Your Xerox equipment and sup plies were designed and tested to meet strict safety requirements. These include s af et y agency examination, approval, and compliance with established environmental standard s .

Your attention to the following sa fe ty guidelines

will help ensure the continued safe operation of your copier/printer:

• Use the materials and supplies specifically

designed for your copier/printer. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situation.

• Follow all warnings and inst ruc t ions that are

marked on or supplied wit h t he m ac hine.

• Place the machine in a room t hat provides

adequate space for ventilation and servicing.

• Place the machine on a level, s olid surface

(not on a thick pile carpet) that has adequate strength to support the we ight of th e m ac hine.

• Do not attempt to move the machine. A

leveling device that was low ered when your machine was installed may dam age the carpet or floor.

• Do not locate the machine near a heat source.

• Do not locate the machine in direct sunlight.

• Do not locate the machine in line with the cold

air flow from an air conditioning system.

• Do not place containers of coffee or other

liquid on the machine.

• Do not block or cover the slots and op enings

on the machine. Without adequate ventilation,

the machine may overhe at .

• Do not attempt to override a ny elec t ric al or

mechanical interlock devices.

WARNING:Be careful when working in areas identified with this warning s y m bol. These areas may be very hot and could caus e personal injury.

If you need any additional s af et y in fo rm at ion concerning the machine or materials, contact your Xerox representative.

IV DOCUCOLOR 12 USER GUIDE

Ozone safety

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on c opy v olume. Providing the correct environmental parame t ers , as specified in the Xerox installati on procedures, ensures that concentrat ion levels meet safe limits.

If you need additional information about ozone, request the Xerox publicat ion, 600P83222, by calling 1-800-828-6571 in the USA. For a French language version, call 1-800828-6571 in the USA, then pres s 2.

OZONE

DOCUCOLOR 12 USER GUIDE V

VI DOCUCOLOR 12 USER GUIDE

Notices

This equipment has been test ed and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance wit h t he instructions, may cause harmful interference to ra dio communications. How ev er, there is no guarantee that int erf erence will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correc t the int erf erence by one or more of the following meas ures:

• Reorient or relocate the receiving antenna.

Radio Frequency Emissions

FCC

• Increase the separation between the

equipment and receive r.

• Connect the equipment int o an outlet on a

circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV

technician for help.

Changes or modification s to this equipment not specifically approved by t he Xerox Corporation may void the authority granted by the FCC to operate this equipment.

DOCUCOLOR 12 USER GUIDE IX

Shielded cables must be us ed with this equipment to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class B limits for radio noise emissions fr om digital apparatus as defined in the Rad io int erference regulations of Industry Ca nada.

FCC

The following applies to the product when equipped with the Token Ring or Banyan Vines connectivity options:

This equipment has been t es t ed and found to comply with the limits for a Class A digital de v ic e, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipmen t is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if n ot ins talled and used in accordance with the instruction manual, may cause harmful interferen c e to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case t he user will be required to correct the inte rfe rence at his/her own expense.

Changes or modification s to this equipment not specifically approved by t he Xerox Corporation

may void the user’s authority to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class A limits for radio noise emissions fr om digital apparatus as defined in the Rad io int erference regulations of Industry Ca nada.

X DOCUCOLOR 12 USER GUIDE

Safety Extra Low Voltage Approval

The Xerox DocuColor 12 c opier/printer is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SEL V) circuits for connection to customer-owned devices and networks. Additions of cus t om er-owned or thirdparty accessories that are attached to the copier/ printer must meet or excee d th e requirements listed above. All modules tha t re quire external connection must be installed per the DocuColor 12 installation procedure.

DOCUCOLOR 12 USER GUIDE XI

Certifications . . . in Europe

The CE marking that is applied to this product

symbolizes Xerox Europ e’s Decl aration of Conformity with the following applicable Directives of the European Union as o f the dates indicated:

January 1, 1995: - Council Dire c tive 73/23/EEC amended by Council Direc t iv e 93/ 68/EEC,

approximation of the laws of th e member states related to low voltage equipme nt .

January 1, 1996: - Council Dire c tive 89/336/EEC, approximation of the laws of th e member states related to electromagnet ic co m patib ilit y.

Changes or modification s to this equipment not specifically approved by Xerox Europe may void the user’s authority to operate the equipment.

Shielded cables must be used with this equipment to maintain compliance with the EMC Directive 89/ 336/EEC.

This equipment is not primarily intended for use in a domestic environment.

A full declaration, defining t he relevant Directives and referenced standards, can be obtained from your Xerox Europe representative.

WARNING: In order to allow this equipm ent to operate in proximity to Industrial, Scientific and

Medical (ISM) equipm ent , the ex te rnal radiation from ISM equipment ma y hav e t o be lim ited or

special mitigation meas ures taken.

XII DOCUCOLOR 12 USER GUIDE

The following applies to the product when equipped with Token Ring or Banyan Vines connectivity options:

WARNING:This is a Class A product. In a domestic environment , th is product may cause radio interference, in whic h c as e t he us er may be required to take adequate meas ures.

Changes or modification s to this equipment not specifically approved by Xerox Europe may void

the user’s authority to operate the equipment. Shielded cables must be used with this equipment

to maintain compliance with the EMC Directive 89/ 336/EEC.

DOCUCOLOR 12 USER GUIDE XIII

It’s Illegal . . . in the USA

Congress, by statute, h as forbidden t he copying of the following subjects under ce rtain circumstances. Penalties of f ine or imprisonment may be imposed on those guilty of making such copies.

1. Obligations or Securities of th e U nit ed States Govern-

ment, such as: Certificates of Indebtedness National Bank Curren cy

Coupons from Bonds Federal Reserve Ban k Not es Silver Certificates Gold Certificates United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of ce rtain ag encies of the

government, such as FHA, etc. Bonds. (U.S. Savings Bonds may be photo-

graphed only for publicity purpose s in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If necessary to copy a legal document on w hic h t here is a canceled revenue stamp, this m ay be done, provided the reproducti on of t he document is performed for legal purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less th an 75% or more than 150% of the linea r dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Ac t of C ongress.

XIV DOCUCOLOR 12 USER GUIDE

2. Adjusted Compensation Certific at es f or Veterans of the World Wars.

3. Obligations or Securities of any For eign Government, Bank, or Corpo rat ion.

4. Copyrighted material, unless pe rm is sion of the copyright owner has be en obtained or the

copying falls within the “fair us e” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyr ight Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign Naturalization C ertificates may be photographed.)

6. Passports. (Foreign Passports may be pho to graphed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Pap ers th at bear any of the following Regist rant’s information:

Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U.S. Army and Navy discharge

certificates may be photographed.

10. Badges, Identification C ards, Passes, or Insignia carried by Military or Naval personnel, or by members of the various Fe deral Departments, such as FBI, Treasury, etc. (unless photograph is ordered by t he head of such department or bureau.)

Copying the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its complet eness or accuracy. In case of doubt, consult your attorney.

DOCUCOLOR 12 USER GUIDE XV

It’s Illegal . . . in Canada

Parliament, by statute, has forbidden the copying of the following subjects under ce rtain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper mon ey.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with inten t to fals ely cause same to

purport to have been print ed by t he Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Ca nada or of a province or of a government of a state other th an Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public offi-

cials charged with the duty of mak ing or issuing certified copies thereof, wher e th e co py fal se ly purports to be a certified copy thereof.

9. Copyrighted material or tradem ark s of any m anner or kind without the consent of the copyright or trademark owner.

10. The above list is provided for y our convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solici to r.

XVI DOCUCOLOR 12 USER GUIDE

Environmental Notices . . . in the USA and Europe

As an ENERGY STAR® partner, Xerox Corporation has determined that this copier/printer

model meets the ENERGY STAR energy efficiency.

guidelines for

ENERGY STAR The ENERGY STAR program is a team effort

between the Environment Protection Agency and the office equipment industry to promote energyefficient personal computers, monitors, printers, fax machines and copiers. R educing the energy consumption of this equipm ent will help combat smog, acid rain and long-term c hanges to the climate by decreasing the emissions that result from generating elect ric ity.

is a US registered trademark.

Environmental Notices . . . in Canada

As a participant in the Environmental Choic e program, Xerox Corpora ti on has determined that this copier/printer model meets the Environmental Choice guidelines for ene rgy efficie nc y.

Environment Canada establis hed the Environmental Choice program in 1988 to help consumers identify envi ronmentally responsible products and services. Copier, printer and fax products must meet energy efficiency and emissions criteria, and ex hibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved pr oducts. In 1996, Xerox became the first company lic ensed to use the Environmental Choice EcoLogo for its copiers printers, and fax machines .

DOCUCOLOR 12 USER GUIDE XVII

XVIII DOCUCOLOR 12 USER GUIDE

Content s

Safety Notes............................................ ..... ......................................... I

Notices................................................................................................ VII

Electrical safety..........................................................................................I

Disconnect Device.....................................................................................II

Laser safety..............................................................................................III

Maintenance safety..................................................................................III

Operational safety.................................. .................................................IV

Ozone safety............................................................................................V

Radio Frequency Emissions...................................................................VII

FCC ..........................................................................VII

In Canada................................................................VIII

FCC .........................................................................VIII

In Canada................................................................VIII

Safety Extra Low Voltage Approval.........................................................IX

Certifications . . . in Europe ......................................................................X

It’s Illegal . . . in the USA ........................................................................XII

It’s Illegal . . . in Canada........................................................................ X IV

Environmental Notices . . . in the USA ................................................... XV

Environmental Notices . . . in Canada....................................................XV

1. About this manual.........................................................................1-1

Conventions used in this manual...........................................................1-2

2. Managing Counts and Accounts..................................................2-1

Overview............................................................................................... 2-1

Meter Check.......................................................................................... 2-2

Confirm Consumables...........................................................................2-3

Auditron Administration mode................................. .............................. 2-4

Entering the Auditron Administration mode............. 2-5

Exiting the Auditron Administration mode................ 2-6

Create/Modify User Accounts ..................................2-7

Edit Accounts....................................................... .... 2-8

Reset Accounts......................................................2-10

Auditron Access..................................................... 2-11

Change of Auditron Administrator Password......... 2-12

3. Tools Mode.....................................................................................3-1

Overview............................................................................................... 3-1

Entering and Exiting Tools Mode...................................... .....................3-3

Entering Tools Mode................................................3-3

Exiting Tools Mode..................................................3-4

Tray Management ................................................................................. 3-5

Paper Type......................... ....................... ..............3-5

Auto Tray Setup....................................................... 3-7

Feature Defaults.................................................................................... 3-9

Basic procedure for setting Feature Defaults ........ 3-10

Paper Supply............................................. ............3-11

DOCUCOLOR 12 USER GUIDE XVII

Reduce/Enlarge. ....................................................3-11

Original Type .........................................................3-12

Machine Set-up................................................................................... 3 -25

Audio Tones ........................................................................................ 3-27

Customise Screens............................................................................. 3-29

System Image Quality .........................................................................3-31

Machine Timeouts...............................................................................3-36

Reduce/Enlarge Defaults.....................................................................3-38

Change Tools Access Number................................... ....................... ..3-40

Original Size Presets........................................................................... 3-41

Photo Type – Photo & Text.................................... 3-13

Photo Type – Photo Type......................................3-14

Text Type......................................................... ...... 3-15

Lighten/Darken................................... ...................3-16

Output Colour ........................................................3-16

Colour Shift............................................................3-17

Saturation ..............................................................3-17

Variable Colour Balance (Yellow, Magenta, Cyan, Black)

3-18

Sharpness.................... .................................... ...... 3-19

Margin Shifts for Side 1 and Side 2 ....................... 3-20

Corner Shift............................................................ 3-21

Variable Shift .........................................................3-21

Edge Erase................................................... ......... 3-22

Original Orientation................................................3-23

2 Sided Copy.........................................................3-23

Side 2 Rotate.........................................................3-23

Multiple-Up............................................................. 3-24

2 Pages Up............................................................3-24

4 & 8 Pages Up......................................................3-24

Adjusting Image Recognition settings....................3-32

Auto Screening Adjust........................................... 3 -34

4. Maintenance...................................................................................4-1

Overview............................................................................................... 4-1

Cleaning the Touch Screen...................................................................4-2

Cleaning the Document Glass....................................................... ........ 4-3

Cleaning the Document Glass Cover ...................................... .............. 4-4

Cleaning the Edit Pad............................................................................ 4-5

Supply replacement............................................................................... 4-6

Replacing the Dry Ink (Toner) Cartridge.................. 4-6

Replacing the Dry Ink Waste Container...................4-9

Replacing the Developer Waste Container............4-12

Replacing the Copy/Print Cartridge ....................... 4-15

Replacing the Fuser Oil Cartridge .........................4-19

Replacing the Cleaning Web .................................4-24

Calling for Service ...............................................................................4-27

Ordering supplies ................................................................................4-29

Supplies to keep on hand......................................4-30

Recommended papers and transparencies........... 4-31

Replacement Manuals (USA market only)............. 4-31

XVIII DOCUCOLOR 12 USER GUIDE

1. About this manual

The System Administration screens enable the system administrator to check meters, consumables, and output counts. It also enables the system administrator to access the Tools Mode.

In the Tools Mode, the System Administrator can set the default values for a variety of copy output and copier/printer features, register custom colours, and relocate/ad d or delete features from screens.

Finally, the System Administrator is generally the one person trained to perform maintenance tasks, order supplies, and perfo rm removal/replacement procedures.

The System Administration guide therefore is divided into three parts:

• Checking meters, consum ables, and output

counts

• Tools mode

• Maintenance

This guide should be used in co njunction with the

DocuColor 12 User Guide Materials for the DocuColor 12

information about the Do cu C olor 12 with External Digital Front End (DFE), refer to the

Printer User Guide

For planning information , ref er to th e

12 Customer Site Planning Guide

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1–1 ABOUT THIS MANUAL

and the

. For more

Recommended

DocuColor 12

DocuColor

Conventions used in this manual

Descriptions of features and options generally precede procedure steps. You may need to combine several procedures to achieve desired results.

This manual uses a numbe r of symbols to help you identify various kinds of information.

These symbols are described below. The 1, 2, 3 symbol indicates th e beginning of

a procedure. Be sure to follow s te ps caref ully in the order given.

NOTE: Notes provide extra informat ion that may be helpful to your unders tand ing or performance of procedures.

KEY POINT: The key symbol draws your attention to important additio nal information, hints, or tips.

WARNING:This symbol alerts you to an oper-

ating or maintenance pro ce dure, practice, or condition, that, if not strictly observed, could result in injury or loss of life.

WARNING:This Hot Surface symbol w arns

you of an area that may be very hot and would cause personal injury if tou ch ed.

CAUTION: T his symbol alerts you to an operating or maintenance procedure, practice, or condition that, if not strictly observed, could result in damage to or destru c tio n of equipment or loss of data.

ABOUT THIS MANUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

2. Managing Counts and Accounts

Overview

The System Administrator is responsible for periodically checking the current counts for output and consumables such as dry ink (toner) or fuser oil. Any user can check these c ounts.

The System Administrator also confirms and edit s accounts, and has the option to delete accounts or change the system administration password.

Use the Administration button, illustrated in Figure 1, above the numeric keypad and the procedures in this chapter to perform these activities.

Figure 1: Administration button

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–1 MANAGING COUNTS AND ACCOUNTS

Meter Check

With the Meter Check feature, any user can check the current copy volume fo r blac k and white, fullcolour, three-colour, or single colour copies.

Press the Administration button above the numeric keypad to display the A ccess screen, as illustrated in Figure 2.

Touc h t he Meters icon to display the Meters screen, as illustrated in Fig ure 3.

Note the current counts for the various document types.

Figure 2: Access screen

Figure 3: Meters screen

4 5

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Confirm Consumables

With the Confirm Consum ables feature, any user can check the state of DocuColor 12 consumables to determine whether any of them needs replacing.

4 5

Press the Administration button above the numeric keypad to display the A ccess screen, as illustrated in Figure 4.

Touc h t he Consumables Status icon to display the Consumables Status screen, as illustrated in Figure 5.

Note the current state for the various

consumables. “OK” indic at es no replacement is necessary.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

Figure 4: Access screen

Figure 5: Consumables Status screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–3 MANAGING COUNTS AND ACCOUNTS

Auditron Administration mode

When enabled, the Audit ron Administration mode keeps a count of the copy volume for eac h registered account.

The System Administrator can perform the following tasks in the Auditron A dministration Mode:

• Create/Modify User Acc ounts

• Auditron Access

• Edit Accounts

• Reset Accounts

• Auditron Administrator Password

NOTE: To access any of the screens on which you perform these functio ns , yo u m us t first ent er the System Administrator password.

This section leads you through the procedures for entering and exiting Auditron Administration mode and for the tasks described above.

MANAGING COUNTS AND ACCOUNTS 2–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Entering the Auditron Administration mode

1 2

Press the Administration button above the numeric keypad to display the A ccess screen.

T o uch the Auditro n Administration button on the screen to display the Enter Password screen, as illustrated in Figure 6.

Use the numeric keypad to enter t he c orrect password and touch Enter on the Touch Screen to display the Auditron Administration screen, as illustrated in Figure 7.

NOTE: The default password is 1111 1. Be sure to change the password so that un aut horized individuals do not have acc es s to the Auditron Administration mode.

To close the window without entering a password, touch Close.

Figure 6: Enter Password screen

Figure 7: Auditron Administration screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–5 MANAGING COUNTS AND ACCOUNTS

KEY POINT:

• All previous programmin g s elections are

cancelled when you press the Clear All button in the Auditron Administration mode.

• Y ou cannot program jobs while in the Auditron

Administration mode.

Exiting the Auditron Administration mode

To exit the Auditron Administration mode, touch the Close button on the A udit ron Administration screen.

Touch Close to exit any screen within the Auditron Administration mode without making changes and to display the previous scre en.

MANAGING COUNTS AND ACCOUNTS 2–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Create/Modify User Accoun ts

Use the Create/Modify User Accounts feature to create user accounts for count administration purposes

KEY POINT: You mu s t create an account before you edit (enter or change) its password, ac c ount limit, or restrictions.

On the Auditron Administration screen, touch Create/Modify User Accounts to display the Create/Modify User Acc ounts screen, as illustrated in Figure 8.

Perform one of the followin g:

• Use the up and down arrows to enter a new

account numb er.

• T ouch the Input Number With Keyp ad button

and type in the new account number using the keypad.

Figure 8: Create/Modify User Accounts

screen

Touch the Enter button.

Touch Close to display th e Auditron Administration screen .

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–7 MANAGING COUNTS AND ACCOUNTS

Edit Accounts

Use the Edit Accounts feature to c hange settings or reset the counter for an account that was previously created.

KEY POINT: You mu s t create an account before you edit (enter or change) its password, ac c ount limit, or restrictions.

On the Auditron Administration screen, touch Edit Accounts to display the Edit Accounts screen, as

illustrated in Figure 9. T o uch the Input Number with Keypa d button and

type in an account number for an existing account using the keypad.

Figure 9: Edit Accounts screen

Touch the Enter button. Touch the Change Settings: Account #### icon

to display the Change Settings screen.

MANAGING COUNTS AND ACCOUNTS 2–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Perform one or more of the following:

• Enter the Account Passw ord.

Under the Account Passw ord box, touch the Input Number with Keypa d button.

Type in a password for the account. The password must be at least four digits long.

Touch the Enter button. The password is displayed.

• Enter the Account Limit.

Under the Account Limit box , to uc h t he Input Number with Keypad button.

Figure 10: Change Settings screen

7 8

Touch the Enter button. The account limit is displayed.

• Assign Restrictions.

Touch the appropriate button to indicate whether the account has No Restrictions, can make Colour Only copies, or can make

Black & White Only copies. Touch Close to display th e Edit Accounts screen. View the settings for the password, acc ount limit,

and restrictions. If necessary, repeat step 3 to change the values.

If you want to reset the number of T otal Copies for the account to zero, touch the Reset Counter button.

Repeat steps 2-5 for other accounts.

Touch Close to display th e Auditron Administration screen .

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–9 MANAGING COUNTS AND ACCOUNTS

Reset Accounts

Use the Reset Accounts featur e to delete current accounts, reset copy counts to zero , disable copy limits, or remove colour restrictions.

On the Auditron Administration screen, touch Reset Accounts to display the Reset Accounts screen, as illustrated in Fig ure 11.

Perform one of the followin g:

• To delete all current Auditron accounts, touch

Delete All Accounts.

Figure 11: Reset Accounts screen

• To reset curre nt co py co unts for all accounts

to zero, touch Reset Copy Counters.

• To remove co py co unt limits, touch Disable

All Copy Limits.

• To remove co lour restrictions, enabling both

Black & White and Colour co py ing and

printing for all users, touch Remove Colour

Restrictions. A confirmation screen displays.

Perform one of the followin g:

• To confirm the ac t ion, touch Yes.

• To cancel the action, touch No.

The Reset Accounts screen displays. Touch Close to display th e Auditron

Administration screen .

MANAGING COUNTS AND ACCOUNTS 2–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Auditron Access

Use the Auditron Access fea tu re t o enable the Auditron feature, which tra cks cu rrent copy counts, copy limits, colour limits, or accounts. You can also set User Account Timeouts from the Auditron Access screen.

KEY POINT: When the Auditron is ena bled, users must enter passwords in order to use the copier. Therefore, the System Administrato r m us t ensure that at least one acc ount is created and assigned a password. Otherw is e, th e Administration screen s ar e ac c es s ible and the general user screens are inac c es s ible.

On the Auditron Administration screen, touch Auditron Access to display the Auditron Access screen, as illustrated in Fig ure 12.

Perform one of the followin g:

• To use the Audit ron feature, touch the

Enabled button.

• To exit the Aud it ron feature, touch the

Disabled button.

• To set a timeout fo r us er ac c ounts, touch the

User Account Timeout icon to display the

User Accounts Timeout screen, as illustrate d

in Figure 13. Perform one of th e f ollowing:

• Use the up and down arrows to se t the

timeout (from 1 second to 10 m inutes)

• Touch the Disable icon to remove any

timeout restrictions.

Touch Save to display the Auditron Access

screen. Touch Save to display the Auditron Administration

screen.

Figure 12: Auditron Access screen

Figure 13: User Accounts Timeout screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–11 MANAGING COUNTS AND ACCOUNTS

Change of Auditron Administrator Password

Use the Auditron Adminis tr at or Password feature to change the password used by th e Sy s te m or Auditron Administrator t o ent er Auditron Administration and Tools modes.

On the Auditron Administration screen, touch Auditron Administrator Password t o display the Auditron Administrator Password screen, as illustrated in Figure 14.

Enter a value from the numeric keypad into the New password box. Press the Enter button.

Enter the same number i n th e C onf irm pas sword box. Press the Enter button.

NOTE: If you make a mistake in entering a value, press Reset, type the number again, and press the Enter button.

Figure 14: Auditron Administrator Password

screen

Touch Close to display th e Auditron Administration screen .

MANAGING COUNTS AND ACCOUNTS 2–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

3. Tools Mode

Overview

In the Tools Mode, the system administrator can set the default values for a variety of copy output and copier/printer features, or register custom colours.

The Tools screen, illustrated in Figure 1, is displayed when you enter t he Tools Mode. From this screen, you can acces s an d c hange options for the following features:

• Tray Management

• Feature Defaults

• Machine Set-up

• Audio Tones

Figure 1: Tools screen

• Customise Screens

• System Image Quality

• Machine Timeouts

• Reduce/Enlarge Defaults

• Change To ols Ac c es s Nu m ber

• Original Size Presets

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–1 TOOLS MODE

This chapter helps you enter and exit Tools Mode, and provides information and procedures for each

of the features listed above to help you customise the DocuColor 12.

KEY POINT: Touch Close on the Tools screen to return to the operator tabs.

TOOLS MODE 3–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Entering and Exiting Tools Mode

Entering Tools Mode

KEY POINT:

• All previous programmin g s elections are

canceled when you press the Clear All button

in the Tools Mo de.

• You cannot program jobs while in the Tools

Mode.

Press the Administration button (Figure 2) above the numeric keypad to display th e Acce ss screen, illustrated in Figure 3.

Figure 2: Administration symbol

Figure 3: Access screen

Touch the Tools button to display the Tools Access Number screen, as illustrated in Figure 4.

Figure 4: Tools Access Number screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–3 TOOLS MODE

Use the numeric keypad to enter t he c orrect password and touch Enter on the Touch Screen.

NOTE: The default password is 1111 1. Be sure to

change the password so that un aut horized individuals do not have acc es s to Tools Mode.

To close the window without entering a password, touch Close.

After you have entered the co rrec t passw ord, the

Tools scree n dis plays, as illustrated in Figure 5.

Figure 5: Tools screen

Exiting Tools Mode

To exit the T ools Mode, touch the Close button on the System Administration Items screen.

Touch Close to exit any screen within Tools Mode without making change s an d t o dis play the previous screen.

TOOLS MODE 3–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Tray Management

The Tray Management screen display s the Paper Type and Auto Tray Setup features.

Paper Type

The Paper Type screen displays Paper Trays 1, 2, 3 and 4 and the current type of stoc k (normal, heavyweight, or transparenc y se parat ors ) t hat is in each tray.

NOTE: Do not run heavyweight paper from Paper Tray 1.

On the T ools screen, touch the Tray Management icon to display the Tray Management scr een, as illustrated in Figure 6.

Figure 6: Tray Management screen

Touch the Paper Type icon to display the Paper Type screen, as illustrated in Figure 7.

Figure 7: Paper T y pe screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–5 TOOLS MODE

Review the current settings f or each tray. Use the up and down arrows to highlight the desired paper tray and touch the Change Settings button to display the detail screen for the tray. A sample detail screen for Trays 2, 3, and 4 is illustrated in Figure 8.

NOTE:

Figure 8: Sample Tray detail screen

• You can not run heavyweight paper from

Paper Tray 1. The only option on the Tray 1

detail screen is Normal.

• The Auto Tray Setup - Switching option, set

through Auto Paper Sele c t, m us t b e dis abled

before you can select the Heavyweight option

for Trays 2, 3, or 4.

5 6

Touch the but t on f or t he s et t ing that best describes the paper type for the tra y.

Touch Save to display the Paper Type screen.

If necessary, repeat steps 3 through 5 for another paper tray.

Touch Close to display th e Tray Manage m ent screen.

Touch Close to display th e Tools screen.

TOOLS MODE 3–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Auto Tray Setup

Touching A u to Tray Setup on the Tray Management screen displays the Auto Tray Setup screen.

On this screen, you can enable Auto Tray Switching for Paper Trays 1, 2, 3, and 4.

Enabling Auto Tray Switching allows the copier/ printer to switch automatica lly to an ot her tray with the same size and type of paper when the first tray runs out of paper.

NOTE: To enable Aut o Tray Switchin g, ens ure that more than one tray is configured for the same size paper and feeding orientation (long edge feed or short edge feed).

On the T ools screen, touch the Tray Management icon to display the Tray Management scr een, as illustrated in Figure 9.

Touch the Auto Tray Setup icon to display the Auto Tray Setup screen, as illustrated in F igure

10.

Figure 9: Tray Management screen

Figure 10: Auto Tray Setup screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–7 TOOLS MODE

Review the current settings f or each tray and the Auto Tray Switching option.

To enable or disable Auto Tray Switching, use the up and down arrows to highlight the desired paper tray, and touch the Change Settings button to display the tray detail screen, as illustrated in Figure 11.

Touch Enable Auto Paper or Disable Auto

Paper.

Touch Save to display the Auto Tray Setup screen.

If necessary, repeat steps 3 and 4 for another paper tray.

To enable or dis able Auto Tray switching, use the up and down arrows to highl ight the Auto Tray Switching option. Touch the Change Settings button to display the Auto Tray Switching screen, as illustrated in Figure 12.

Touch Switching Enabled, Switch-Auto Paper

Only, or Switching Disabled.

Figure 11: Sample Tray detail screen

Figure 12: Auto Tray Switching scre en

7 8

Touch Save to return to the Auto Tray Setup screen.

Touch Close to display th e Tray Manage m ent screen.

Touch Close to display th e Tools screen.

TOOLS MODE 3–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Feature Defaults

The Feature Defaults options enable you to change factory default se ttings for a number of features, including Paper Supply, Reduce/ Enlarge, Original Type, Image Quality Settings, Margin Shift, Edge Erase, Original Orientation, 2 Sided Copy, and Multiple-Up. The first Feature Defaults screen is illustrated in Fig ure 13

Because these procedures are very similar, use the basic procedure that follows to set new defaults. Any differences are noted in the descriptions provided fo r eac h default and its settings.

Figure 13: Feature Defaults screen

(page 1 of 4)

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–9 TOOLS MODE

Basic procedure for setting Feature Defaults

On the Tools s cr een, touch the Feature Defaults icon to display the Feature D ef aults screen, as illustrated in Figure 14.

Review feature default ite m s and t heir current settings.

KEY POINT: There are multiple scree ns or pages for Feature Defaults. The numbers in the box at the top right of the screen indicate which Feature Defaults screen you are viewing and the total number of screens. For exa m ple, 1/4 indicates you are viewing the first of fo ur F eat ure Defaults screens.

To display items on other screens, touch the Next Page button or Previous Page button.

To change the current setting of a feature, use the up and down arrows to highl ight the desired feature.

Touch the Change Settings button to display the feature detail screen.

Figure 14: Feature Defaults screen

4 5

Touch the but t on f or t he desired default.

Touch Save to display the Feature Defa ults screen.

If necessary, select another feature and change its settings using steps 2-5. Refer to the sections that follow for more informat ion about individual features.

Touch Close to display th e Tools screen.

TOOLS MODE 3–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Paper Supply

This option allows you to des ignate the default paper tray. Selecting Auto (Figure 15) enables the copier/printer to determ ine t he paper tray to use based on the size of the origin al document.

Reduce/Enlarge

This option allows you to des ignate the default reduction or enlargement. Selecting Auto enables the copier/printer to dete rmine the reduction or enlargement percentage to use based on the size of the original document and the selected paper tray.

The selected value is display ed in the percentage box of the Reduce/Enlarge screen, as illustrated in Figure 16.

NOTE: Auto% cannot be used wi th Aut o Paper Supply.

Figure 15: Paper Tray Default screen

Figure 16: Reduce/Enlarge screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–11 TOOLS MODE

Original Type

This option allows you to set th e original type for the majority of the original do c um ents you will be copying or printing. Based on your selection, the copier/printer automat ic ally m ak es f ine adjustments to optimize the copy sharpness based on the type of original selected. As illustrated in Figure 17, original types include:

Figure 17: Original Type screen

• Photo & Text — Most original documents

consist of both text and graphics.

• Text — Most original documents consist of

words with few detailed graphic s .

• Photo — Most original documents contain

halftones or photograp hs .

• Graphics & Maps — Most original documents

contain intricate drawings tha t re quire a

number of details to be copied wit h ut m os t

precision. If you select one of the first thre e options, you

should also select the detail for that original type using the appropriate Original Type screens that follow this option.

TOOLS MODE 3–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Photo Type – Photo & Text

Photo Type–Photo & Text is the bes t se lec t ion for original documents that contain pict ures and printed text, such as magaz ines or professional journals with pictures and text .

Output copies are made us ing the sharpness and density levels that combine the best levels for picture, chart, and text areas t o provide optimum image quality.

As illustrated in Figure 18, this option allows you to specify the default for the kind of photograph or picture originals you will be copying.

• Halftone — Use this option when most

original documents will be images that are

created using a fine screen th at va ries th e

darkness and density of dots that make up the

image. Examples of halftone images can be

found in magazines and n ew s papers .

• Photograph — Use this option when most

original documents will be photographs or

extremely fine halftones.

Figure 18: Photo Type–Photo & Text screen

• Xerographic Copy — Use this option when

most jobs will use a xerographic reproduction

(copy) as the original document. The Photo & Tex t opt ion applies the best

sharpness and density levels automatically for optimum colour quality on all colour copies

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–13 TOOLS MODE

Photo Type – Photo Type

The Photo Type–Photo Type option is the best selection for photographs, lithographs, or graphics that contain a variety of pastel colours.

This option provides the following advantages:

• The most accurate colour and density copy for

continuous tone docum ents that contain a

wide range of densities from very dark to very

light images

• The best selection when tr ue reproduction of

light skin colours, light colo urs , or grey areas

is important

• The best option for very high quality halftone

documents. As illustrated in Figure 19, this option allows you

to specify the default for the kind of Photo originals you will be copying.

• Halftone — Use this option when most

original documents will be images that are

created using a fine screen th at va ries th e

darkness and density of dots that make up the

image. Examples of halftone images can be

found in magazines and n ew s papers .

Figure 19: Photo Type–Photo Type screen

• Photograph — Use this option when most

original documents will be photographs or

extremely fine halftones.

• Xerographic Copy — Use this option when

most jobs will use a xerographic reproduction

(copy) as the original document.

TOOLS MODE 3–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Text Type

The Text Type option is the best sele c tio n fo r documents composed of fine line characters or other high contrast documents with bright, dense colours. For documents in which priority is given to the text, this selection produces the clearest output text. Selecting this option suppresses background colour.

As illustrated in Figure 20, this option allows you to specify the default for the kin d of te xt originals you will be copying.

• Standard Text — Most original documents

will be of standard darkness.

• Light Text — Most original documents will be

lighter than normal or consist of lines that vary

in thickness and darkness, suc h as those that

are written in pencil.

Figure 20: Text Type screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–15 TOOLS MODE

Lighten/Darken

The Lighten/Darken feature enables you to adjust the overall lightness or dark ness (density) of the output copy.

Select darker settings for light originals and light settings for dark originals, as illus t rat ed in Figure 21.

Selecting Auto Contrast enables the copier/printer to determine the lightne s s or dark ness to use based on its scan of the original document.

Figure 21: Lighten/Darken screen

Output Colour

The Output Colour option allows you to set the default to Auto Colour , Full Colour (using Black, Yellow, Cyan and Magenta), 3 Pass Colour (using Yello w, Cyan and Magenta), or Bla c k , as illustrated in Figure 22.

Selecting Auto Colour en ables the copier/printer to determine the output colour to use based on its

scan of the original docum ent .

Figure 22: Output Colour screen

TOOLS MODE 3–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Colour Shift

This option allows you to shi ft th e output colour from blue (coolest) to red (warmest), as illustrated in Figure 23.

If you select a shift toward red (a w arm colour), the red colours shift toward s the ye llow hue, the green colours towards the cya n hue, and the blue colours towards the magenta hue. The lower bar shifts toward the right. All colours in between these original colours also s hif t in th e s ame direction.

If you select a shift toward blue (a cool colour), the red colours shift towards the magenta hue, the blue colours toward the cyan hue, and the green colours toward the yellow hue. The lower bar shifts toward the left. Again, all colours in between these original documen t colours also shift in the same direction.

Saturation

This option allows you to adjus t th e ov erall richness of colour on the output copy. Colours with high saturation are somet im es c alled vivid colours, while those with low saturation are sometimes called pastel col ours.

Figure 23: Colour Shift screen

Use the flower illustrations on the Saturation screen (Figure 24) to ant ici pate the results of the shift. The left flower illustr at es th e m os t pastel setting of saturation. The right flower illustrates the richest or most vivid saturation. The centre flower represents the factory default No rm al saturation. Selections do not cause any changes to the flower illustrations.

Figure 24: Saturation screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–17 TOOLS MODE

Variable Colour Balance

(Yellow, Magenta, Cyan, Black)

These options allow you to adjust the default levels of all four process colours (Yellow, Magenta,

Cyan, and Black) for areas of high, medium, and low density on the copies.

Three higher settings, three lower settings, and the normal (medium) se ttings are available for each density level of each co lour, as illustrated in Figure 25.

Y ou can adjust each density level and each colour independently in any combination.

KEY POINT: Remember that adjusting the amount of any of the proces s colours affects the complementary colours that us e t hat colour.

Figure 25: Sample Colour Balance screen

TOOLS MODE 3–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Sharpness

The Sharpness option al low s yo u to adjust the amount of image edge def inition on the copies.

NOTE: For optimum sharpness, select the correct Original Type in the Image Quality tab.

Use the Sharp levels (Figu re 26) to increase the amount of edge definition f or original documents such as maps, line art, or graphics that have crisp lines.

Use the Soft levels (Figure 26) t o dec rease the amount of edge definition t o c opy photographs or any other documents for which s of te r, less focused, output copies are desired. This option is especially useful when copying very coarse dot screens.

Figure 26: Sharpness screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–19 TOOLS MODE

Margin Shifts for Side 1 and Side 2

This option controls the def ault Margin Shift. You can set separate defaults for Side 1 and Side 2 images on the output copy.

You can set the following options:

• No Shift

• Auto Centre

• Corner Shift

If you select this option, you should also select

the Corner Shift option for the appropriate

side.

• Variable Shift

If you select this option, you should also select

the Variable Shift option for the appropriate

side.

TOOLS MODE 3–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Corner Shift

Use this option if you selected the Corner Shift

option for Margin Shifts for eithe r Side 1 or

Side 2.

Touch the desired corner shift position (Figure

27) and then touch Save to return to the

Feature Defaults screen.

Variable Shift

Use this option, illustrated in Figure 28, if you

selected the Variable Shift option for Margin

Shifts for either Side 1 or Side 2.

To set a horizontal shift, touch the right arrow

to shift the image to the right edge, or touch

the left arrow to shift the image to the left

edge from 0 to 432 mm.

To set a vertica l sh if t, to uc h t he up arrow to

shift the image to the top edge, or touch the

bottom arrow to shift the image to the lower

edge from 0 to 432 mm.

Figure 27: Sample Corner Shift Default

screen

Figure 28: Sample Var iab le Shif t Default

screen

Touch Save to ret urn to the Feature Defaults

screen.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–21 TOOLS MODE

Edge Erase

This option allows you to set th e Edge Erase default to eliminate the shadows that are caused by the document edges du ring the copying process.

This feature offers two options, as illustrated in Figure 29:

• No Erase — Uses 2 mm default

• V ariable Erase to display an additional screen

with variable shift settings .

Under the Top & Bottom icon, touch the up

arrow to increase the amount of erasu re at

the top and bottom edges . Touch the down

arrow to decrease the amount of eras ure at

the top and bottom edges .

Under the Left & Right icon, touch the up

arrow to increase the amount of erasu re at

the left and right edges. Touch the down

arrow to decrease the amount of eras ure at

the left and right edges.

Figure 29: Edge Erase screen with

Input Erase Value selected

When you are making 2-sided copies, Edge Erase is applied to both sides of the out put.

TOOLS MODE 3–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Original Orientation

This option allows you to indicate the position of most original documents on the Document Glass, as illustrated in Figure 30. An original document may be placed with its image upright or with the top of its image positioned towards the side.

The diagrams on this scre en illustrate the correct positioning of documents on th e D oc um ent Glass.

2 Sided Copy

This option allows you to set default copying for 1 to 1 Sided, 1 to 2 Sided, 2 to 2 Sided, or 2 t o 1 Sided, as illustrated in Figu re 31.

Side 2 Rotate

This option should be used if yo u s et the def ault copying for 2-Sided outp ut . Wit h t his opt ion, you can specify whether the 2- sid ed copy should be made with Flip on Long Edge (head-to-head, book style) or Flip on Short Edge (head-to-toe, calendar style), as illustrated in Figure 32.

Figure 30: Original Orientation Default screen

Figure 31: 2 Sided Copying Default screen

Figure 32: Side 2 Rotate Default screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–23 TOOLS MODE

Multiple-Up

The Multiple-Up feature (Fig ure 33) enables you to specify whether 1, 2, 4, or 8 images from multiple originals are copied onto a single page. Each image is centred in its space.

If you select 2 Pages Up, use the 2 Pages Up Copy Layout feature desc ribed below.

Figure 33: Multiple-Up Defaults screen

If you select 4 Pages Up or 8 Pages Up, use the 4 & 8 Pages Up Copy Layout feature described below.

2 Pages Up

This option (Figure 34) allo w s you to specify how two images will be placed on a single sheet of paper:

• Left-to-right / top-to-bot to m

• Right-to-left / top-to-bott om

Figure 34: 2 Pages Up Default screen

4 & 8 Pages Up

This option allows you to specify how four or eight images will be placed on a s ingle sheet of paper, as illustrated in Figure 35:

• Horizontally, beginning from upper left corner

• Horizontally, beginning from upper right corner

Figure 35: 4 Pages Up Default screen

• Vertically, beginning from upper left corner

• Vertically, beginn ing from upper right corner

TOOLS MODE 3–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Machine Set-up

Use these settings to limit the number of copy sets and to disable/enable Aut o Power Off Prohibition.

KEY POINT: If Auto Power Off Prohibition is enabled, use the Timeouts feature to set the number of minutes requ ired before the copier/ printer powers off.

On the Tools s cr een, touch the Machine Set-up icon to display the Machine Set-up screen, as illustrated in Figure 36.

Review the current settings f or each item. To change a setting, use the up and down arrows to highlight the desired item and touch the Change

Settings button to display th e detail screen.

Figure 36: Machine Setup screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–25 TOOLS MODE

Perform one of the followin g:

• On the Copy Quantity Limit screen (Figure

37), use the numeric keypad to en te r th e

maximum number (1— 999) of copies/sets

allowed.

Figure 37: Copy Quantity Limit screen

• On the Auto Power Off screen (Fig ure 38),

touch either the Enabled or Disabled button.

4 5

Touch Save to display the Machine Set-up screen.

If necessary, repeat steps 2 through 4 for a different item.

Figure 38: Auto Power Off screen

Touch Close to display th e Tools screen.

TOOLS MODE 3–26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Audio Tones

You can change the Audio Tones settings for the following options:

• Selection T one

• Conflict Tone

• Control Panel Input Tone

• Machine Ready Tone

• End of Job Tone

• Fault Tone

You can turn the Control Panel Input Tone on or off. For all other options, you can turn t he tone off or set its volume to soft, normal or lou d.

On the Tools screen, tou ch the Audio Tones icon to display the Audio Tones screen, as illustrated in Figure 39.

Review the current settings f or each tone. To change a setting, use the up and down arrows to highlight the desired tone and touch the Change

Settings button to display th e detail screen.

Figure 39: Audio Tones screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–27 TOOLS MODE

Perform one of the followin g:

• For the Control Panel Input Tone (Figure 40),

touch No Tone or Tone.

Figure 40: Control Panel Input Tone screen

• For other tones (Figure 41), to uc h No Tone,

Softer, Normal, or Louder.

Figure 41: Sample audio tone setting screen

4 5

Touch Save to display the Audio Tones screen.

If necessary, repeat steps 2 through 4 for other tones.

Touch Close to display th e Tools screen.

TOOLS MODE 3–28 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Customise Screens

The Customise Screens fe at ure enables you to set two paper trays and two reduction/ enlargement values to dis play on the Basic Copying tab.

On the Tools s cr een, touch the Customise Screens icon to display the C us t om is e Screens

screen, as illustrated in Fig ure 42.

Touch the Basic Copying Presets button to display the Basic Copying Presets screen, as illustrated in Figure 43.

Review the current settings. Use the up and down arrows to highlight the de s ired item and touch the Change Settings button to display the detail screen for the item.

Figure 42: Customise Screens screen

Figure 43: Basic Copying Presets screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–29 TOOLS MODE

Perform one of the followin g:

• If you selected a Preset Pap er Selection

option, touch the desired tra y icon on the

Preset Paper Selection screen (Figure 44).

The copier/printer illustr at ion highlights your

selection.

Figure 44: Preset Tray screen

• If you selected a Reduce/Enlarge Preset

option, touch the desired reduction/

enlargement percentage butto n on th e Pres et

Reduce/Enlarge Selec t ion s c reen (Figure 45).

Figure 45: Preset Reduce/Enlarge Selection

screen

5 6 7

Touch Save to display the Basic Copyin g Presets screen.

If necessary, repeat steps 3 through 5 for another item.

Touch Close to display the Customise Screens screen.

Touch Close to display th e Tools screen.

TOOLS MODE 3–30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

System Image Quality

This feature enables you to control a number of system image quality options.

With the Image Recognit ion s c reen, you can adjust the following optio ns :

• T ext & Photo Recognition for text and photo

separation levels

• Auto Colour Recognition for black/white and

colour separation levels

• T ext & Photo Balance to lower or raise levels

of density, optimizing text or photo settings

• Screening Adjustment to apply settings to

both copy and print modes , copy mode only,

or to disable this option With the Auto Screening Adjust screen, you can

select the following options :

• Halftone Screen to indicate the level of detail/

resolution to use, ranging from halftones (200

line screen) to photographs (200 dpi) to prints

(150 dpi).

• Print Test Original to produ ce a Print Test

Original and enter the adjustment mode.

• Adjustment Completed to print a final test

after the adjustment proc es s is completed.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–31 TOOLS MODE

Adjusting Image Recognition settings

On the Tools s cr een, touch the System Image Quality icon to displa y the System Image Quality

screen, as illustrated in Fig ure 46.

Figure 46: System Image Quality screen

Touch the Image Recognition icon to display the Image Recognition screen, as illustrated in Figure 47.

Review the current settings f or each item. To change a setting, use the up and down arrows to highlight the desired item and touch the Change Settings button to display the image quality detail screen.

Figure 47: Image Recognition screen

TOOLS MODE 3–32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Perform one of the followin g:

• Touch the box that indicates the appropriate

image quality level setting for T ext & Photo, as

illustrated in Figure 48.

• Touch the box that indicates the appropriate

image quality level setting f or Auto Colour

Recognition, as illustrat ed in Figure 49.

• Touch the box that indicates the appropriate

image quality level setting f or Text & Photo

Balance, as illustrated in Figure 50.

Figure 48: Text & Photo settings

Figure 49: Colour Recognition settings

5 6 7 8

• For Screening Adjustment, touch the box that

indicates the appropria te application for the

adjustment, as illustrated in Figure 51.

Touch Save to display the Image Recog nit ion screen.

If necessary, repeat steps 2 through 5 for other image recognition items .

Touch Close to display the System Image Quality screen.

Touch Close to display th e Tools screen.

Figure 50: Text & Photo settings

Figure 51: Screening Adjustment screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–33 TOOLS MODE

Auto Screening Adjust

On the Tools s cr een, touch the System Image Quality icon to displa y the System Image Quality

screen.

Touch the Auto Screening Adjust icon to display the Auto Screening Adjust screen, as illustrated in Figure 52.

Figure 52: Auto Screening Adjust screen

TOOLS MODE 3–34 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Perform one of the followin g:

• T ouch the Halftone Screen icon to access the

Halftone Screen, as illustrated in Figure 53.

Touch the appropriate setting and touch Save

to return to the Auto Screen ing Adjust screen.

4 5

• Touch Print Test Origi nal to print a sample of

the settings. Follow the direc t ions on the

Touch Screen to print the test original and

enable the adjustment. NOTE: Test originals are printed from Paper

Tray 5.

When the adjustment process is complete,

touch Adjustment Completed to print

another test pattern and confir m the se ttings.

Touch Close to display the System Image Quality screen.

Touch Close to display th e Tools screen.

Figure 53: Halftone screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–35 TOOLS MODE

Machine Timeouts

The Machine Timeouts feature allows you to change the length of time the copier/printer waits before returning to the default settings after a job is complete or only partially programmed, entering Power Saver mode, powering off, or exiting System Administration mode. You may also disable or enable a timeout opt ion through the

Timeouts feature screens.

On the Tools s cr een, touch the Machine Timeouts icon to display the Timeouts screen, as illustrated in Figure 54.

Review the current settings f or each tone. To change a setting, use the up and down arrows to highlight the desired item and touch the Change

Settings button to display th e detail screen.

Figure 54: Timeouts screen

TOOLS MODE 3–36 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Perform one of the followin g:

• Use the up and down arrows (Figure 55) to

increase or decrease the desired time before

returning to the default settings after a job is

complete or only partially programmed,

entering Low Power mode, powering off, or

exiting System Administration mode. Be sure

to stay within the stated minimum an d

maximum times.

• Touch the Timeout Disabled button to

prevent the machine from t im ing out.

NOTE: The disable option is not available on

the Low Power Timeout or Auto Power Off

screen. If the copier/printer is not used for

over four hours (default se tting), it must enter

Low Power mode.

To re-enable an option that was previously

disabled, use the up arrow t o se t a new time.

Figure 55: Sample timeout setting screen

4 5

Touch Close to display th e Timeouts screen.

If necessary, repeat steps 2 through 4 for other timeout settings.

Touch Close to display th e Tools screen.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–37 TOOLS MODE

Reduce/Enlarge Defaults

Selecting values on the Reduce / Enlarge Presets screen enables you to spe ci fy s ix standard reduction/enlargeme nt percentages to display as defaults on the Reduce/Enlarge screen.

On the Tools s cr een, touch the Reduce/Enlarge Defaults icon to display the Reduc e/Enlarge

Presets screen, as illustrated in Figure 56. Review the current settings f or each item. To

change a setting, use the up and down arrows to highlight the desired item and touch the Change Settings button to display th e preset reduction/ enlargement detail screen.

Figure 56: Reduce/Enlarge Presets screen

TOOLS MODE 3–38 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Touch the ico n w it h th e desired reduction/ enlargement percentage, as illus t rated in Figure 57.

4 5 6

Touch Save to display the Reduce/Enlarge Presets screen.

If necessary, repeat steps 2 through 4 for other reduction/enlargeme nt ite ms.

Touch Close to display th e Tools screen.

Figure 57: Sample Preset screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–39 TOOLS MODE

Change Tools Access Number

Access numbers (some tim es called passwords) are used to ensure that unaut horized individuals do not have access to System Administration Tools. For maximum security, set your Access Number to a number other th an the default (11111), and change it periodically (for example, quarterly).

KEY POINT: In choosing a new access nu m ber,

avoid known values such as birt hdates or phone numbers, simple combinations, or five repeated numbers.

On the Tools s cr een, touch the Change Tools Access Number icon to display the Change T ools

Access Number screen, as illustrated in Figure 58. Enter a value from the numeric keypad in the New

Number box. Touch the Enter button. Enter the same number i n th e C onf irm N ew

Number box. Touch the Enter button.

Figure 58: Change Tools Access

Number screen

NOTE: If you make a mistake in entering a value,

touch the Clear button, retype the num ber and touch the Enter button again.

Touch Close to display th e Tools screen.

TOOLS MODE 3–40 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Original Size Presets

Selecting values on the Original Size Presets screen enables you to spe ci fy eleven sizes to display to users as preset defaults on the Original Size screen.

On the Tools s cr een, touch the Original Size Presets icon to display the Original S ize Presets

screen, as illustrated in Fig ure 59. Review the current settings f or each preset item.

NOTE: There are two Original Size Presets screens. Check both to set or c hange all options.

To display additional original size items, touch the Next Page or Previous Page button.

To change a set t ing, use the up and down arrows to highlight the desired item and touch the Change Settings button to display the original size detail screen.

Figure 59: Original Size Presets screen

(page 1)

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–41 TOOLS MODE

Perform one of the followin g:

• Touch the International Sizes button and

touch one of the displayed int ernational sizes

• Touch the Inch Siz es button and touch one of

the standard US sizes (Figure 60 )

• Touch the V ariable Size button. Use the right

and left arrows to set th e X dimensions and

4 5

the up and down arrows to set the Y

dimensions for a customised preset original

document size. Touch Save to display the Original Size Presets

screen. If necessary, repeat steps 2 through 4 for other

original size items.

Figure 60: Setting Original Size screen

with Inch Sizes option selected

Touch Close to display th e Tools screen.

TOOLS MODE 3–42 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

4. Maintenance

Overview

Some areas of the copier/printer require periodic cleaning or supply replac em ent to keep it operating reliably.

This chapter specifies the areas of the copier/ printer that require customer maintenance and provides procedures for m aintaining those areas.

Problems that cannot be sol ve d by th e operator need to be referred to the Xer ox se rv ic e

representative. Use the procedure, “Calling For Service,” in this chapter wh en it bec omes necessary to request a ser vi ce ca ll.

The procedures for ordering the supplies for the copier/printer and a list of the s upplies are also included at the end of the chapter.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–1 MAINTENANCE

Cleaning the Touch Screen

Clean the Touch Screen before the warm up cycle at the start of each day. Remove all dust and fingerprints.

Wipe the Touc h Sc reen with a clean, lint-free cloth.

CAUTION: To avoid damage to the Touc h Sc reen

system, do not use any Xerox c leaner, water, or any commercial cleaner on the Touch Sc reen or on the hard button Control Panel, as illustrated in Figure 1.

Figure 1: Cleaning the Touch Screen

MAINTENANCE 4–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Cleaning the Document Glass

Keep the Document Glas s cle an t o ensure clean copies and acceptable copy quality.

Clean the Document Glass at the beginning of the day and during the day, as needed.

3 4

Slightly dampen a clean lin t- fre e c lot h (F igure 2) with a small amount of Xer ox Lens and Mirror Cleaner or a glass cleaner that is not abrasive, such as Windex or Glass Plus .

CAUTION: To avoid damage to the copier/printer, do not pour or spray the cleaner directly onto the Document Glass.

Clean the Document Gla ss by w iping the glass in the lengthwise direction, as illustrated in Figure 3. Keep your fingers off the glass.

Use a clean, dry, lint-free cloth to wipe off any excess moisture.

Repeat these steps, as required, until the Document Glass has no visible marks or streaks.

Figure 2: Dampening a lint-free cloth

Figure 3: Cleaning the Document Glass

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–3 MAINTENANCE

Cleaning the Document Glass Cover

2 3

Lift the Document Glass Cover.

Slightly dampen a clean, lint -f ree cloth with a small amount of Film Rem ov er.

Wipe the underside of the Document Glass Cover until it is clean and dry, as illustrated in Figure 4.

If Film Remover gets on the Document Glass, perform the procedure for c leaning the Document Glass.

Close the Document Glass Cover.

KEY POINT: Periodically inspect the Document Glass Cover for foreign materials to keep the surface clean at all times. Any w hit e, fo reign substance on the surface of the cushion may cause the copier/printer to incorrectly calculate the actual document size or i ts positio n, wh ic h might result in an unsatisfactory c opy.

Figure 4: Cleaning the

Document Glass Cover

MAINTENANCE 4–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Cleaning the Edit Pad

If your copier/printer is equipped with an Edit Pad, clean the Edit Pad as neces sa ry.

1 2

Slightly dampen a clean, dry, lint-free cloth with a small amount of Xerox Lens and Mirror Cleaner.

Lift the Clear Plastic Overlay and wipe the top surface of the Edit Pad until it is clean and dry, as illustrated in Figure 5.

CAUTION: Do not crease or fold the Clear Plastic Overlay; permanent damage to the material may result.

Lower the Clear Plastic Overlay.

Wipe the top surface of the Clear Plastic Overlay until it is clean and dry, as illustrated in Figure 6.

Figure 5: Cleaning the Edit Pad

Figure 6: Cleaning the Top Surface of the

Clear Plas tic Overlay

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–5 MAINTENANCE

Supply replacement

Replacing the Dry Ink (Toner) Cartridge

When a message is displayed to replace a Dry Ink Cartridge (Figure 7), follow th e ins t ruc t ions provided here in addition to those on the labels surrounding the cartridg es and affixed to the

copier/printer. CAUTION: To prevent dry ink (toner) spillage,

remove the Dry Ink Cartridge only when the

“Cartridge is Empty" mess age appears on the Touch Screen.

Figure 7: Add Dry Ink message

Open the Front Door of the copier/printer and locate the Dry Ink Cartridges, as illustrated in Figure 8. From left to right the D ry Ink C art ridge colours are Cyan, Magen ta, Yellow, and Black.

Place a few sheets of paper on the floor under the Dry Ink Cartridge to catch any dry ink (toner) that may spill.

Figure 8: Locating the Dry Ink Cartridge

MAINTENANCE 4–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Remove the empty cartridge by rotating it anticlockwise until the large dot on the cartridge is aligned with the small dot on the copier/printer, as illustrated in Figure 9.

Figure 9: Rotating the Dry Ink Cartridge

Pull the cartridge complet ely out of th e c opier/ printer, as illustrated in Figure 10. Dispose of the cartridge according to loc al regulations.

Remove the new cartridge f rom t he box.

Shake the cartridge from sid e to sid e, as illustrated in Figure 11.

Figure 10: Pulling the Cartridge out of the

copier/printer

Figure 11: Shaking the Cartridge

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–7 MAINTENANCE

Align the arrow on the cartridge with the raised arrow at the top of the openin g, and slide the cartridge into the copier/p rint er, as illustrated in Figure 12.

Figure 12: Aligning the Cartridge arrow and

sliding the Cartridge into the copier/printer

Rotate the cartridge clockwise until the dot on the cartridge is aligned with the dot on t he copier/ printer and the arrows on the c art ridge are horizontal, as illustrated in Figu re 13

Close the Front Door of the copier/printer.

Remove the sheets of paper on the floor under the Dry Ink Cartridge, and disp os e of th e s heets according to local regulations.

CAUTION: Do not use warm or hot water, or cleaning solvents, to remove dry ink (t oner) from your skin or clothing. This will s et th e dry ink (toner) and make it difficult to remove. If any dry ink (toner) gets on your skin or clothing, use a brush to remove the dry ink (toner), blow it off, or wash it off with cold water and mild soa p.

CAUTION: I f mo re t han one Dry Ink Cartridge needs to be replaced at the same time, be careful to place the new cartridges in t heir correct colour locations.

Figure 13: Rotating and securing

the Cartridge

MAINTENANCE 4–8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Replacing the Dry Ink Waste Container

1 2

When a message is displayed to replace a Dry Ink Waste Container (Figure 14), follow the instructions provided on th is page in addition to those on the labels surrounding the Dry Ink Waste Container and affixed to the copier/printer.

CAUTION: To prevent spilling dry ink (toner), remove the Dry Ink Waste Container only when

the “Dry Ink Waste Container is Full" message appears on the Touch Screen.

Open the Front Door of the copier/printer.

Place a few sheets of paper on the floor under the Dry Ink Waste Container to catch any dry ink (toner) that may spill.

Locate the Waste Container (area A in Figure 15) in the upper left of the printer/c opier.

Figure 14: Dry Ink Wa ste Container message

Figure 15: Locating the old

Dry Ink Waste Container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–9 MAINTENANCE

Grasp the Dry Ink Waste Container with your right hand, as illustrated in Figu re 16, and pull the Dry Ink Waste Container completely out of the copier/ printer.

Figure 16: Removing the old

Dry Ink Waste Container

Place the Dry Ink Waste Container in a plastic bag, as illustrated in Figure 17, and dispose of the used container according to lo ca l regulations.

Figure 17: Disposing of the old

Dry Ink Waste Container

Remove the new Dry Ink Waste Container from the box and bag, as illustrated in Figure 18.

Figure 18: Removing the new Dry Ink Waste

Container from the bag

MAINTENANCE 4–10 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Align the new Dry Ink Waste Container with the arrow on the copier/printer, and slide the Dry Ink Waste Container into the copier/printer, as illustrated in Figure 19.

8 9

Close the Front Door of the copier/printer.

Remove the sheets of paper on the floor under the Dry Ink Waste Container, and dispose of the sheets according to local regulat ions.

Figure 19: Inserting the new

Dry Ink Waste Container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–11 MAINTENANCE

Replacing the Developer Waste Container

1 2

When a message is displayed to replace a Developer Waste Container, follow the instructions provided on this page in addition to tho s e on t he labels surrounding the Developer Waste Container and affixed to the copier/printer.

CAUTION: To prevent developer spillage, remove the Developer Waste Container only when the

“Developer Waste Container is Full" messag e appears on the Touch Screen.

Open the Front Door of the copier/printer.

Place a few sheets of paper on the floor under the Developer Waste Container to catch any developer that may spill.

Locate the Developer Waste container (area C in Figure 20).

Figure 20: Locating the old

Developer Waste Container

MAINTENANCE 4–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Grasp the Developer Waste Container with y our right hand. Pull the Developer Waste Container completely out of the copie r/ printer, as illustrated in Figure 21.

Figure 21: Removing the old

Developer Waste Container

Remove the gold cap from th e f ront of the used Developer Waste Container, as illustrated in Figure 22.

Securely push the gold cap ov er the opening on the back of the waste container, as illustrated in Figure 23, to prevent deve loper beads from spilling out.

Figure 22: Removing the cap

Figure 23: Placing the cap on

the waste container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–13 MAINTENANCE

Place the used Developer Waste Containe r in a plastic bag, as illustrated in Figure 24, and dispose of it according to loc al regulations.

Figure 24: Disposing of the new

Developer Waste Container

Remove the new Developer Ink Waste Container from the box and bag, as illus t rat ed in Figure 25.

Figure 25: Removing the new

container from the bag

Align the new Developer Waste Container with the arrow on the copier/printer, then slide the Developer Waste Container into the copier/printer, as illustrated in Figure 26.

Close the Front Door of the copier/printer.

Remove the sheets of paper on the floor under the Developer Waste Container and dispose of th e sheets according to local regulat ions.

Figure 26: Inserting the new

Developer Waste Container

MAINTENANCE 4–14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Replacing the Copy/Print Cartridge

When a message is displayed to replace a Copy/ Print Cartridge (Figure 27 ), follow the instructions provided on this page in addition to tho s e on t he labels surrounding the Co py / Print Cartridge and affixed to the copier/printer.

CAUTION:To preven t an y dam age to the new Copy/Print Cartridge, remove the Copy/Print

Cartridge only when the “R eplace the Copy/Print Cartridge” message appears on the Touch Screen.

CAUTION:Do not pull out the Dry Ink Waste Container when the Copy/Print C art ridge has been pulled out. Damage to the Copy/Print Cartridge may occur.

Figure 27: Replace the Copy/Print Cartridge

message

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–15 MAINTENANCE

1 2

Open the Front Door of the copier/printer.

Rotate the Copy/Print Cartridge gold latch release (area B) anti-clockwise to its unlocked position, as illustrated in Figure 28 and Fig ure 29.

NOTE: The “B” pictured on the releas e in Figure

28 is actually on the cartridge.

Figure 28: The gold latch release (B)

Figure 29: Unlocking the Copy/Pr int Cart ridge

MAINTENANCE 4–16 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Grasp the Copy/Print Cart ridge gold handle release with your right hand and push up to release the latch, as illustra te d in F igure 30. Pull the cartridge out slowly until the strap on top of the Copy/Print Cartridge is visible.

Grasp the strap with your lef t ha nd and remove the cartridge completely out of the copier/printer, as illustrated in Figure 30.

Remove the new Copy/P rint C art ridge from the box.

Grab the tab on the Protective Inst ruc t ion Sheet and pull the sheet out slowly anti-clockwise from the Copy/Print Cartridge, as illus t rat ed in Figure

31.

Figure 30: Removing the Copy/Print Cartridge

and grasping the Strap

Figure 31: Removing the Protective

Instruction Sheet from the Cartridge

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–17 MAINTENANCE

CAUTION:To preven t an y dam age to the new

Copy/Print Cartridge, ens ure the cartridge

alignment is correct before sliding it into the copier/printer.

Align the new Copy/Print Ca rtr idge with the arrow on the copier/printer, then slide the new Copy/ Print Cartridge into the copier/printer, as illustrated in Figure 32.

Press the new Copy/Print Ca rt ridge in very firmly until the gold handle clicks down.

Figure 32: Inserting the new

Copy/Print Cartridge

Rotate the Copy/Print Cartridge gold latch release clockwise to its locked position, as illustrated in Figure 33.

Close the Front Door of the copier/printer.

Place the old Copy/Print Cartridge in the box that contained the new cartridge an d ret urn it to Xerox according to the instructio ns on the box.

Figure 33: Locking the Copy/Print Cartridge

MAINTENANCE 4–18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Replacing the Fuser Oil Cartridge

When a message is displayed to replace the Fuser Oil, follow the instruct ions provided on this page in addition to those on the labels surrounding the Fuser Oil area (Figure 34) and affixed to the copier/printer.

WARNING:The fuser can be very hot. To avoid personal injury, do not touch any component other than those indicated in the following procedure.

CAUTION:Fuser oil can be slippery. If any fuser oil is spilled on the floor, thoroughly clean the area.

WARNING:Do not place the fuser oil cartridge on the copier/printer. If any fuser oil is spilled on the copier/printer, thoroughly clean it.

WARNING:Fuser oil may cause irritation to y our eyes. Thoroughly wash your hands with soap and water after handling the fu se r oil c art ridge.

Figure 34: Check the Fus er Oi l m essage

1 2

Open the Front Door of the copier/printer.

Place a few sheets of paper on the floor to ca tch any fuser oil that may spill.

Rotate the green handle clockwise, to the down position.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–19 MAINTENANCE

Grasp the Paper Path Mod ule and firmly pull the module out of the copier/p rint er until it is fully open, as illustrated in Figu re 35.

Figure 35: Pulling out the Paper Path Module

Locate the Fuser Oil Cartridge in the front of the Paper Path Module (area D).

Lift the Fuser Oil Cartridge straight up off the module, as illustrated in Figure 36. Hold it steady in this position until any exce s s oi l has dripped off the cartridge and into the fuser oil reservoir. Hold a sheet of paper under the bottle no z z le to ca tch any drips while removing the cart ridge from the machine.

Figure 36: Removing the old

Fuser Oil Cartridge (D)

MAINTENANCE 4–20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

WARNING:Do not place the fuser oil cartridge on the copier/printer. If any fuser oil is spilled on the copier/printer, thoroughly clean it.

Place the old cartridge in a pla s tic bag, as illustrated in Figure 37, and dispose of it according to local regulations.

Remove the new cartridge f rom t he box and bag, as illustrated in Figure 38.

Figure 37: Disposing of the old cartridge

Figure 38: Removing the new cartridge

from the box and bag

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–21 MAINTENANCE

Remove the cap at the end of the Fu s er Oil Cartridge, as illustrated in F igure 39.

Figure 39: Removing the Fuser Oil

Cartridge Cap

Align the cartridge in the pro per position on the Paper Path Module. Pr es s it carefully into place, as illustrated in Figure 40.

Grasp the Paper Path Module and firmly push the module into the copier/printer.

Figure 40: Installing the Fuser Oil Cartridg e

MAINTENANCE 4–22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Rotate the Paper Path Module Ha ndle anticlockwise, to the up position, until it is in a locked position.

13 14

Close the Front Door of the copier/printer.

Remove the sheets of paper on the floor under the Paper Path Module and dispose of the sheets according to local regulations.

CAUTION: F user oil can be slippery. If any fuser oil has been spilled on the floo r, thoroughly clean the area.

WARNING:Do not place the fuser oil cartridge on the copier/printer. If any fuser oil is spilled on the copier/printer, thoroughly clean it.

WARNING:Fuser oil may cause irritation to y our eyes. Thoroughly wash your hands with soap and water after handling the fu se r oil c art ridge.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–23 MAINTENANCE

Replacing the Cleaning Web

When a message is displayed to replace the Cleaning Web (Figure 41), follow th e ins t ruc t ions provided on this page in addition to tho s e on t he labels near the Cleaning Web affixed to the copier/ printer.

Figure 41: Check the Cleaning Web message

WARNING:The fuser can be very hot. To avoid

personal injury, do not touch any components other than those indicate d in t he f ollowing procedure.

Open the Front Door of the copier/printer.

2 3

Rotate the Paper Path Module Handle clockwise, to the down position.

Pull the Paper Path Module out of the copier/ printer until it is fully open, as illu s tra t ed in Figure 42.

Figure 42: Pulling out the Paper Path Module

MAINTENANCE 4–24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Xerox DocuColor 12 Administration Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

System Administration Guide

Safety Notes

Electrical safety

WARNING: You may get a severe electrical shock if the outlet is not correct ly grounded.

Disconnect Device

Laser safety

Maintenance safety

Operational safety

Ozone safety

Notices

Radio Frequency Emissions

In Canada

In Canada

Safety Extra Low Voltage Approval

Certifications . . . in Europe

It’s Illegal . . . in the USA

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Pap ers th at bear any of the following Regist rant’s information:

It’s Illegal . . . in Canada

1. Current bank notes or current paper mon ey.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

Environmental Notices . . . in the USA and Europe

Environmental Notices . . . in Canada

Content s

1. About this manual

Conventions used in this manual

2. Managing Counts and Accounts

Overview

Figure 1: Administration button

Meter Check

Figure 2: Access screen

Figure 3: Meters screen

Confirm Consumables

Figure 4: Access screen

Figure 5: Consumables Status screen

Auditron Administration mode

Entering the Auditron Administration mode

Figure 6: Enter Password screen

Figure 7: Auditron Administration screen

Exiting the Auditron Administration mode

Create/Modify User Accoun ts

Edit Accounts

Figure 9: Edit Accounts screen

Figure 10: Change Settings screen

Reset Accounts

Figure 11: Reset Accounts screen

Auditron Access

Figure 12: Auditron Access screen

Figure 13: User Accounts Timeout screen

Change of Auditron Administrator Password

3. Tools Mode

Overview

Figure 1: Tools screen

Entering and Exiting Tools Mode

Entering Tools Mode

Figure 2: Administration symbol

Figure 3: Access screen

Figure 4: Tools Access Number screen

Figure 5: Tools screen

Exiting Tools Mode

Tray Management

Paper Type

Figure 6: Tray Management screen

Figure 7: Paper T y pe screen

Figure 8: Sample Tray detail screen

Auto Tray Setup

Figure 9: Tray Management screen

Figure 10: Auto Tray Setup screen

Figure 11: Sample Tray detail screen

Figure 12: Auto Tray Switching scre en

Feature Defaults

Basic procedure for setting Feature Defaults

Figure 14: Feature Defaults screen

Paper Supply