Xerox DocuColor 12 Administration Guide

Xerox DocuColor 12 Digital
Colour Printer/Copier

System Administration Guide

Prepared by:
Xerox Europe Technical Centre
Global Knowledge & Language Services
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND

©

1999 Xerox Corporation. All rights reserved.

Copyright protection claimed includes all forms and m at t ers of
copyrightable material an d inf ormation now allowed by statutory or
judicial law or hereinafte r granted, including without lim itation,
material generated fro m the software programs that are displayed
on the screen such as styles, templates, icons, screen displays,
looks, etc.

®

Xerox

, The Document Company®, the stylized X, and all Xerox
product names and prod uc t numbers mentioned in this publication
are registered tradema rk s of Xe rox C orporation. Other company
brands and product names may be trademarks or regis t ered
trademarks of their respec t iv e c ompanies and are also
acknowledged.

PANTONE

®

* Colours generated by t he D oc uColor 12 are four­colour process simulations and may not match PANTONE identified
solid colour standards. Use current PANTONE Colour Reference
Manuals for accurate colour.

PANTONE Colour simulations are only obtainable on this product
when driven by qualified Pantone-licensed software packages.
Contact Pantone, Inc. for a current list of qualified licensees.

*Pantone, Inc.’s check-standa rd t rademark for colour.
©Pantone, Inc., 1988.

Changes are periodically made to this document. Technical updates
will be included in subseq uent editions.

Printed in the United Kingdom.
Part Number: 708P834 45

Safety Notes

1

The Xerox DocuColor 12 c opier/printer and the
recommended maint enance supplies have been
designed and tested to meet strict safety
requirements. Attention to the f ollowing notes will
ensure the continued saf e operation of your
copier/printer.

Electrical safety

• Use only the power cord supplied with this

equipment.

• Plug the power cord directly int o a c orrectly

grounded electrical out let . Do
extension cord. If you do not know whether or
not an outlet is grounded, co ns ult a qualified
electrician

• Do not use a ground adapte r plug to connect

this equipment to an electrica l outlet that la cks
a ground connection terminal.

WARNING: You may get a severe electrical shock if the outlet is not correct ly grounded.

not

use an

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• Do not place the copier/pri nt er w here people

may step on or trip on the power c ord. Do not
place objects on the power cord.

• Do not override or disable el ec tr ic al or

mechanical interlocks.

• Do not obstruct the ventilat ion openings.

These openings are prov ided to prevent
overheating of the machine.

DOCUCOLOR 12 USER GUIDE I

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WARNING: Never push objects of any kind int o

slots or openings on this equipment. Making a

1

contact with a voltage point or shorting out a part
could result in fire or electrical s hock.

• If any of the following conditions occur, switch

off the power to the machine immediately and
disconnect the power cord from the electrical
outlet. Call an authorized Xerox service
representative to correct the problem.

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3

– The machine emits unusual noises or

odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other

safety device has been tripped.
– Liquid is spilled into the copier/printer.
– The machine is exposed to water.
– Any part of the machine is dam aged.

Disconnect Device

The power cable is the disconnect device for this
equipment. It is attached to the bac k of th e

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machine as a plug-in device. To remove all
electrical power from the machine, disconnect the
power cable from the electric al outlet.

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II DOCUCOLOR 12 USER GUIDE

Laser safety

CAUTION: Use of controls, adjustm ents, or

procedures other than thos e specified in this
documentation may result in a h az ardous
exposure to laser radiation.

This equipment complie s wit h international safety
standards. With specific regard to laser safety, the
equipment complies with performance standards
for laser products set by governm ent, national,
and international agencies as a Class 1 laser
product. It does not emit hazardous light, as the
beam is totally enclosed during all phases of
customer operation and m aintenance.

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Maintenance safety

• Do not attempt any maintenance procedure

that is not specifically described in the
documentation that is supplie d w it h y our
copier/printer.

• Do not use aerosol cleaners . Th e us e of

supplies that are not approv ed may cause
poor performance of the co pier/printer, and
could create a dangerous co ndition.

• Use the supplies and clean ing materials only

as directed in this manual. Keep all of these
materials out of the reach of children.

• Do not remove the covers or guards that are

fastened with screws. There are no parts
behind these covers that y ou c an maintain or
service.

Do not perform any maint enance procedures
unless you have been trained to do them by a
Xerox representative or unless a procedure is
specifically described in one of the copier/printer
manuals.

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DOCUCOLOR 12 USER GUIDE III

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Operational safety

1

Your Xerox equipment and sup plies were
designed and tested to meet strict safety
requirements. These include s af et y agency
examination, approval, and compliance with
established environmental standard s .

Your attention to the following sa fe ty guidelines

2

will help ensure the continued safe operation of
your copier/printer:

• Use the materials and supplies specifically

designed for your copier/printer. The use of
unsuitable materials may result in poor
performance of the machine and possibly a
hazardous situation.

3

• Follow all warnings and inst ruc t ions that are

marked on or supplied wit h t he m ac hine.

• Place the machine in a room t hat provides

adequate space for ventilation and servicing.

• Place the machine on a level, s olid surface

(not on a thick pile carpet) that has adequate
strength to support the we ight of th e m ac hine.

4

• Do not attempt to move the machine. A

leveling device that was low ered when your
machine was installed may dam age the
carpet or floor.

• Do not locate the machine near a heat source.

• Do not locate the machine in direct sunlight.

5

• Do not locate the machine in line with the cold

air flow from an air conditioning system.

• Do not place containers of coffee or other

liquid on the machine.

• Do not block or cover the slots and op enings

on the machine. Without adequate ventilation,

6

the machine may overhe at .

• Do not attempt to override a ny elec t ric al or

mechanical interlock devices.

WARNING:Be careful when working in areas
identified with this warning s y m bol. These areas
may be very hot and could caus e personal injury.

7

If you need any additional s af et y in fo rm at ion
concerning the machine or materials, contact your
Xerox representative.

IV DOCUCOLOR 12 USER GUIDE

Ozone safety

This product produces ozone during normal
operation. The ozone is heavier than air, and the
quantity is dependent on c opy v olume. Providing
the correct environmental parame t ers , as
specified in the Xerox installati on procedures,
ensures that concentrat ion levels meet safe limits.

1

If you need additional information about ozone,
request the Xerox publicat ion,
600P83222, by calling 1-800-828-6571 in the
USA. For a French language version, call 1-800­828-6571 in the USA, then pres s 2.

OZONE

,

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DOCUCOLOR 12 USER GUIDE V

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VI DOCUCOLOR 12 USER GUIDE

Notices

This equipment has been test ed and found to comply with
the limits for a Class B digital device, pursuant to Part 15 of
the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a
residential installation. This equipment generates, uses,
and can radiate radio frequency energy and, if not installed
and used in accordance wit h t he instructions, may cause
harmful interference to ra dio communications. How ev er,
there is no guarantee that int erf erence will not occur in a
particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be
determined by turning the equipment off and on, the user
is encouraged to try to correc t the int erf erence by one or
more of the following meas ures:

• Reorient or relocate the receiving antenna.

1

2

Radio Frequency Emissions

3

FCC

4

5

• Increase the separation between the

equipment and receive r.

• Connect the equipment int o an outlet on a

circuit different from that to which the receiver
is connected.

• Consult the dealer or an experienced radio/TV

technician for help.

Changes or modification s to this equipment not
specifically approved by t he Xerox Corporation may void
the authority granted by the FCC to operate this
equipment.

DOCUCOLOR 12 USER GUIDE IX

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Shielded cables must be us ed with this equipment to
maintain compliance with FCC regulations.

1

In Canada

This digital apparatus does not exceed the Class
B limits for radio noise emissions fr om digital
apparatus as defined in the Rad io int erference
regulations of Industry Ca nada.

2

FCC

The following applies to the product when
equipped with the Token Ring or Banyan Vines
connectivity options:

3

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5

This equipment has been t es t ed and found to
comply with the limits for a Class A digital de v ic e,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference when the equipmen t
is operated in a commercial environment. This
equipment generates, uses, and can radiate radio
frequency energy and, if n ot ins talled and used in
accordance with the instruction manual, may
cause harmful interferen c e to radio
communications. Operation of this equipment in a
residential area is likely to cause harmful
interference in which case t he user will be
required to correct the inte rfe rence at his/her own
expense.

Changes or modification s to this equipment not
specifically approved by t he Xerox Corporation

may void the user’s authority to operate this
equipment.

Shielded cables must be used with this equipment
to maintain compliance with FCC regulations.

In Canada

6

This digital apparatus does not exceed the Class
A limits for radio noise emissions fr om digital
apparatus as defined in the Rad io int erference
regulations of Industry Ca nada.

7

X DOCUCOLOR 12 USER GUIDE

Safety Extra Low Voltage Approval

The Xerox DocuColor 12 c opier/printer is in
compliance with various governmental agencies
and national safety regulations. All system ports
meet the Safety Extra Low Voltage (SEL V) circuits
for connection to customer-owned devices and
networks. Additions of cus t om er-owned or third­party accessories that are attached to the copier/
printer must meet or excee d th e requirements
listed above. All modules tha t re quire external
connection must be installed per the DocuColor
12 installation procedure.

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DOCUCOLOR 12 USER GUIDE XI

7

Certifications . . . in Europe

1

The CE marking that is applied to this product

symbolizes Xerox Europ e’s Decl aration of
Conformity with the following applicable Directives
of the European Union as o f the dates indicated:

January 1, 1995: - Council Dire c tive 73/23/EEC
amended by Council Direc t iv e 93/ 68/EEC,

2

3

approximation of the laws of th e member states
related to low voltage equipme nt .

January 1, 1996: - Council Dire c tive 89/336/EEC,
approximation of the laws of th e member states
related to electromagnet ic co m patib ilit y.

Changes or modification s to this equipment not
specifically approved by Xerox Europe may void
the user’s authority to operate the equipment.

Shielded cables must be used with this equipment
to maintain compliance with the EMC Directive 89/
336/EEC.

This equipment is not primarily intended for use in
a domestic environment.

4

A full declaration, defining t he relevant Directives
and referenced standards, can be obtained from
your Xerox Europe representative.

WARNING: In order to allow this equipm ent to
operate in proximity to Industrial, Scientific and

Medical (ISM) equipm ent , the ex te rnal radiation
from ISM equipment ma y hav e t o be lim ited or

5

special mitigation meas ures taken.

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XII DOCUCOLOR 12 USER GUIDE

The following applies to the product when
equipped with Token Ring or Banyan Vines
connectivity options:

WARNING:This is a Class A product. In a
domestic environment , th is product may cause
radio interference, in whic h c as e t he us er may be
required to take adequate meas ures.

Changes or modification s to this equipment not
specifically approved by Xerox Europe may void

the user’s authority to operate the equipment.
Shielded cables must be used with this equipment

to maintain compliance with the EMC Directive 89/
336/EEC.

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DOCUCOLOR 12 USER GUIDE XIII

7

It’s Illegal . . . in the USA

1

Congress, by statute, h as forbidden t he copying of
the following subjects under ce rtain
circumstances. Penalties of f ine or imprisonment
may be imposed on those guilty of making such
copies.

1. Obligations or Securities of th e U nit ed States Govern-

2

ment, such as:
Certificates of Indebtedness National Bank Curren cy

Coupons from Bonds Federal Reserve Ban k Not es
Silver Certificates Gold Certificates
United States Bonds Treasury Notes

3

Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
Bonds and Obligations of ce rtain ag encies of the

government, such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photo-

4

graphed only for publicity purpose s in connec­tion with the campaign for the sale of such
bonds.)

Internal Revenue Stamps. (If necessary to
copy a legal document on w hic h t here is a
canceled revenue stamp, this m ay be done,
provided the reproducti on of t he document is
performed for legal purposes.)

5

Postage Stamps, canceled or uncanceled.
(For philatelic purposes, Postage Stamps may
be photographed, provided the reproduction is
in black and white and is less th an 75% or
more than 150% of the linea r dimensions of
the original.)

Postal Money Orders.

6

Bills, Checks, or Drafts of money drawn by or
upon authorized officers of the United States.

Stamps and other representatives of value, of
whatever denomination, which have been or
may be issued under any Ac t of C ongress.

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XIV DOCUCOLOR 12 USER GUIDE

2. Adjusted Compensation Certific at es f or Veter­ans of the World Wars.

3. Obligations or Securities of any For eign Gov­ernment, Bank, or Corpo rat ion.

4. Copyrighted material, unless pe rm is sion of
the copyright owner has be en obtained or the

copying falls within the “fair us e” or library
reproduction rights provisions of the copyright
law. Further information of these provisions
may be obtained from the Copyr ight Office,
Library of Congress, Washington, D.C. 20559.
Ask for Circular R21.

5. Certificates of Citizenship or Naturalization.
(Foreign Naturalization C ertificates may be
photographed.)

6. Passports. (Foreign Passports may be pho to ­graphed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Pap ers th at bear any of the following Regist rant’s information:

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Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condition
Exception: U.S. Army and Navy discharge

certificates may be photographed.

10. Badges, Identification C ards, Passes, or
Insignia carried by Military or Naval personnel,
or by members of the various Fe deral Depart­ments, such as FBI, Treasury, etc. (unless
photograph is ordered by t he head of such
department or bureau.)

Copying the following is also prohibited in
certain states:
Automobile Licenses - Drivers’ Licenses ­Automobile Certificates of Title.

The above list is not all inclusive, and no
liability is assumed for its complet eness or
accuracy. In case of doubt, consult your
attorney.

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DOCUCOLOR 12 USER GUIDE XV

7

It’s Illegal . . . in Canada

1

Parliament, by statute, has forbidden the copying
of the following subjects under ce rtain
circumstances. Penalties of fines or imprisonment
may be imposed on those guilty of making such
copies.

1. Current bank notes or current paper mon ey.

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4

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal
of a public body or authority in Canada, or of a court of
law.

5. Proclamations, orders, regulations or appointments, or
notices thereof (with inten t to fals ely cause same to

purport to have been print ed by t he Queen’s Printer
for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or
on behalf of the Government of Canada or of a prov­ince, the government of a state other than Canada or
a department, board, Commission or agency estab­lished by the Government of Ca nada or of a province
or of a government of a state other th an Canada.

7. Impressed or adhesive stamps used for the purpose
of revenue by the Government of Canada or of a prov­ince or by the government of a state other than Can­ada.

8. Documents, registers or records kept by public offi-

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cials charged with the duty of mak ing or issuing certi­fied copies thereof, wher e th e co py fal se ly purports to
be a certified copy thereof.

9. Copyrighted material or tradem ark s of any m anner or
kind without the consent of the copyright or trademark
owner.

10. The above list is provided for y our convenience and
assistance, but it is not all inclusive, and no liability is
assumed for its completeness or accuracy. In case of
doubt, consult your solici to r.

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XVI DOCUCOLOR 12 USER GUIDE

Environmental Notices . . . in the USA and Europe

As an ENERGY STAR® partner, Xerox
Corporation has determined that this copier/printer

model meets the ENERGY STAR
energy efficiency.

®

guidelines for

1

ENERGY STAR
The ENERGY STAR program is a team effort

between the Environment Protection Agency and
the office equipment industry to promote energy­efficient personal computers, monitors, printers,
fax machines and copiers. R educing the energy
consumption of this equipm ent will help combat
smog, acid rain and long-term c hanges to the
climate by decreasing the emissions that result
from generating elect ric ity.

®

is a US registered trademark.

Environmental Notices . . . in Canada

As a participant in the Environmental Choic e
program, Xerox Corpora ti on has determined that
this copier/printer model meets the Environmental
Choice guidelines for ene rgy efficie nc y.

Environment Canada establis hed the
Environmental Choice program in 1988 to help
consumers identify envi ronmentally responsible
products and services. Copier, printer and fax
products must meet energy efficiency and
emissions criteria, and ex hibit compatibility with
recycled supplies. Currently, Environmental
Choice has more than 1600 approved products
and 140 licensees. Xerox has been a leader in
offering EcoLogo approved pr oducts. In 1996,
Xerox became the first company lic ensed to use
the Environmental Choice EcoLogo for its copiers
printers, and fax machines .

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DOCUCOLOR 12 USER GUIDE XVII

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XVIII DOCUCOLOR 12 USER GUIDE

Content s

Safety Notes............................................ ..... ......................................... I

Notices................................................................................................ VII

Electrical safety..........................................................................................I

Disconnect Device.....................................................................................II

Laser safety..............................................................................................III

Maintenance safety..................................................................................III

Operational safety.................................. .................................................IV

Ozone safety............................................................................................V

Radio Frequency Emissions...................................................................VII

FCC ..........................................................................VII

In Canada................................................................VIII

FCC .........................................................................VIII

In Canada................................................................VIII

Safety Extra Low Voltage Approval.........................................................IX

Certifications . . . in Europe ......................................................................X

It’s Illegal . . . in the USA ........................................................................XII

It’s Illegal . . . in Canada........................................................................ X IV

Environmental Notices . . . in the USA ................................................... XV

Environmental Notices . . . in Canada....................................................XV

1

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3

1. About this manual.........................................................................1-1

Conventions used in this manual...........................................................1-2

2. Managing Counts and Accounts..................................................2-1

Overview............................................................................................... 2-1

Meter Check.......................................................................................... 2-2

Confirm Consumables...........................................................................2-3

Auditron Administration mode................................. .............................. 2-4

Entering the Auditron Administration mode............. 2-5

Exiting the Auditron Administration mode................ 2-6

Create/Modify User Accounts ..................................2-7

Edit Accounts....................................................... .... 2-8

Reset Accounts......................................................2-10

Auditron Access..................................................... 2-11

Change of Auditron Administrator Password......... 2-12

3. Tools Mode.....................................................................................3-1

Overview............................................................................................... 3-1

Entering and Exiting Tools Mode...................................... .....................3-3

Entering Tools Mode................................................3-3

Exiting Tools Mode..................................................3-4

Tray Management ................................................................................. 3-5

Paper Type......................... ....................... ..............3-5

Auto Tray Setup....................................................... 3-7

Feature Defaults.................................................................................... 3-9

Basic procedure for setting Feature Defaults ........ 3-10

Paper Supply............................................. ............3-11

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DOCUCOLOR 12 USER GUIDE XVII

Reduce/Enlarge. ....................................................3-11

Original Type .........................................................3-12

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3

Machine Set-up................................................................................... 3 -25

Audio Tones ........................................................................................ 3-27

Customise Screens............................................................................. 3-29

System Image Quality .........................................................................3-31

4

Machine Timeouts...............................................................................3-36

Reduce/Enlarge Defaults.....................................................................3-38

Change Tools Access Number................................... ....................... ..3-40

Original Size Presets........................................................................... 3-41

Photo Type – Photo & Text.................................... 3-13

Photo Type – Photo Type......................................3-14

Text Type......................................................... ...... 3-15

Lighten/Darken................................... ...................3-16

Output Colour ........................................................3-16

Colour Shift............................................................3-17

Saturation ..............................................................3-17

Variable Colour Balance (Yellow, Magenta, Cyan, Black)

3-18

Sharpness.................... .................................... ...... 3-19

Margin Shifts for Side 1 and Side 2 ....................... 3-20

Corner Shift............................................................ 3-21

Variable Shift .........................................................3-21

Edge Erase................................................... ......... 3-22

Original Orientation................................................3-23

2 Sided Copy.........................................................3-23

Side 2 Rotate.........................................................3-23

Multiple-Up............................................................. 3-24

2 Pages Up............................................................3-24

4 & 8 Pages Up......................................................3-24

Adjusting Image Recognition settings....................3-32

Auto Screening Adjust........................................... 3 -34

4. Maintenance...................................................................................4-1

Overview............................................................................................... 4-1

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6

Cleaning the Touch Screen...................................................................4-2

Cleaning the Document Glass....................................................... ........ 4-3

Cleaning the Document Glass Cover ...................................... .............. 4-4

Cleaning the Edit Pad............................................................................ 4-5

Supply replacement............................................................................... 4-6

Replacing the Dry Ink (Toner) Cartridge.................. 4-6

Replacing the Dry Ink Waste Container...................4-9

Replacing the Developer Waste Container............4-12

Replacing the Copy/Print Cartridge ....................... 4-15

Replacing the Fuser Oil Cartridge .........................4-19

Replacing the Cleaning Web .................................4-24

Calling for Service ...............................................................................4-27

Ordering supplies ................................................................................4-29

Supplies to keep on hand......................................4-30

Recommended papers and transparencies........... 4-31

Replacement Manuals (USA market only)............. 4-31

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XVIII DOCUCOLOR 12 USER GUIDE

1. About this manual

1

The System Administration screens enable the
system administrator to check meters,
consumables, and output counts. It also enables
the system administrator to access the Tools
Mode.

In the Tools Mode, the System Administrator can
set the default values for a variety of copy output
and copier/printer features, register custom
colours, and relocate/ad d or delete features from
screens.

Finally, the System Administrator is generally the
one person trained to perform maintenance tasks,
order supplies, and perfo rm removal/replacement
procedures.

The System Administration guide therefore is
divided into three parts:

• Checking meters, consum ables, and output

counts

• Tools mode

2

3

4

• Maintenance

This guide should be used in co njunction with the

DocuColor 12 User Guide
Materials for the DocuColor 12

information about the Do cu C olor 12 with External
Digital Front End (DFE), refer to the

Printer User Guide

For planning information , ref er to th e

12 Customer Site Planning Guide

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1–1 ABOUT THIS MANUAL

.

and the

. For more

Recommended

DocuColor 12

DocuColor

.

5

6

7

Conventions used in this manual

1

Descriptions of features and options generally
precede procedure steps. You may need to
combine several procedures to achieve
desired results.

This manual uses a numbe r of symbols to
help you identify various kinds of information.

2

3

These symbols are described below.
The 1, 2, 3 symbol indicates th e beginning of

a procedure. Be sure to follow s te ps caref ully
in the order given.

NOTE: Notes provide extra informat ion that
may be helpful to your unders tand ing or
performance of procedures.

KEY POINT: The key symbol draws your
attention to important additio nal information,
hints, or tips.

4

WARNING:This symbol alerts you to an oper-

ating or maintenance pro ce dure, practice, or
condition, that, if not strictly observed, could
result in injury or loss of life.

WARNING:This Hot Surface symbol w arns

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6

you of an area that may be very hot and would
cause personal injury if tou ch ed.

CAUTION: T his symbol alerts you to an
operating or maintenance procedure, practice,
or condition that, if not strictly observed, could
result in damage to or destru c tio n of
equipment or loss of data.

7

ABOUT THIS MANUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

2. Managing Counts and Accounts

1

Overview

The System Administrator is responsible for
periodically checking the current counts for output
and consumables such as dry ink (toner) or fuser
oil. Any user can check these c ounts.

The System Administrator also confirms and edit s
accounts, and has the option to delete accounts or
change the system administration password.

Use the Administration button, illustrated in Figure
1, above the numeric keypad and the procedures
in this chapter to perform these activities.

2

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4

Figure 1: Administration button

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–1 MANAGING COUNTS AND ACCOUNTS

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Meter Check

1

With the Meter Check feature, any user can check
the current copy volume fo r blac k and white, full­colour, three-colour, or single colour copies.

2

1

3

2

4

3

Press the Administration button above the
numeric keypad to display the A ccess screen, as
illustrated in Figure 2.

Touc h t he Meters icon to display the Meters
screen, as illustrated in Fig ure 3.

Note the current counts for the various document
types.

Figure 2: Access screen

Figure 3: Meters screen

4
5

Touch Close to display the Access screen.

Touch Close to exit Administration mode and
display the operator tabs.

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MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Confirm Consumables

With the Confirm Consum ables feature, any user
can check the state of DocuColor 12 consumables
to determine whether any of them needs
replacing.

1

2

1

2

3

4
5

Press the Administration button above the
numeric keypad to display the A ccess screen, as
illustrated in Figure 4.

Touc h t he Consumables Status icon to display
the Consumables Status screen, as illustrated in
Figure 5.

Note the current state for the various

consumables. “OK” indic at es no replacement is
necessary.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and
display the operator tabs.

Figure 4: Access screen

Figure 5: Consumables Status screen

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Auditron Administration mode

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When enabled, the Audit ron Administration mode
keeps a count of the copy volume for eac h
registered account.

The System Administrator can perform the
following tasks in the Auditron A dministration
Mode:

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• Create/Modify User Acc ounts

• Auditron Access

• Edit Accounts

• Reset Accounts

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• Auditron Administrator Password

NOTE: To access any of the screens on which
you perform these functio ns , yo u m us t first ent er
the System Administrator password.

This section leads you through the procedures for
entering and exiting Auditron Administration mode
and for the tasks described above.

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Entering the Auditron Administration mode

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Press the Administration button above the
numeric keypad to display the A ccess screen.

T o uch the Auditro n Administration button on the
screen to display the Enter Password screen, as
illustrated in Figure 6.

Use the numeric keypad to enter t he c orrect
password and touch Enter on the Touch Screen to
display the Auditron Administration screen, as
illustrated in Figure 7.

NOTE: The default password is 1111 1. Be sure to
change the password so that un aut horized
individuals do not have acc es s to the Auditron
Administration mode.

To close the window without entering a password,
touch Close.

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Figure 6: Enter Password screen

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Figure 7: Auditron Administration screen

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KEY POINT:

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• All previous programmin g s elections are

cancelled when you press the Clear All
button in the Auditron Administration mode.

• Y ou cannot program jobs while in the Auditron

Administration mode.

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Exiting the Auditron Administration mode

To exit the Auditron Administration mode, touch
the Close button on the A udit ron Administration
screen.

Touch Close to exit any screen within the Auditron
Administration mode without making changes and
to display the previous scre en.

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Create/Modify User Accoun ts

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Use the Create/Modify User Accounts feature to
create user accounts for count administration
purposes

KEY POINT: You mu s t create an account before
you edit (enter or change) its password, ac c ount
limit, or restrictions.

On the Auditron Administration screen, touch
Create/Modify User Accounts to display the
Create/Modify User Acc ounts screen, as
illustrated in Figure 8.

Perform one of the followin g:

• Use the up and down arrows to enter a new

account numb er.

• T ouch the Input Number With Keyp ad button

and type in the new account number using the
keypad.

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Figure 8: Create/Modify User Accounts

screen

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Touch the Enter button.

Touch Close to display th e Auditron
Administration screen .

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Edit Accounts

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Use the Edit Accounts feature to c hange settings
or reset the counter for an account that was
previously created.

KEY POINT: You mu s t create an account before
you edit (enter or change) its password, ac c ount
limit, or restrictions.

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On the Auditron Administration screen, touch Edit
Accounts to display the Edit Accounts screen, as

illustrated in Figure 9.
T o uch the Input Number with Keypa d button and

type in an account number for an existing account
using the keypad.

Figure 9: Edit Accounts screen

Touch the Enter button.
Touch the Change Settings: Account #### icon

to display the Change Settings screen.

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