Xerox DocuCentre S2220, DocuCentre S2420 Basic User Guide

DocuCentre S2420 DocuCentre S2220

Basic Operation Guide

This manual describes the basic operations for using this machine.

About Quick-Buttons

Copy

Photo & Text

Text

Photo

Copy

Photo & Text

Text

Photo

111

Paper Supply

...

Copy

Auto

Reduce/Enlarge

...

Off

Pages per Side

...

Auto

111

Copy

Photo & Text

Text

Photo

111

The process of the Quick-Button operation by pressing one single button (QuickButton):

New setting is applied when:

- 2 seconds passed after pressing the button and the Quick-Button setting screen is exited.

- Pressing another Quick-Button.

- Pressing the <Start> button. In this case, a job, such as copying in Copy mode, is proceeded.

- In Scan mode, pressing the <Address Book>. You can also change the address by pressing the single button continuously.

[Photo&Text] is applied automatically.

* The Quick-Button setting screen

is exited 2 seconds after the button is pressed, and the new setting is applied.

2 sec.*

Current setting: [Text]

Current selection: [Photo&Text]

Current selection: [Photo]

Just simply pressing a Quick-Button allows you to:

- Directly access to the setting screen and check the current setting value.

- Easily moves your selection from one item to another by pressing the single button. As a new setting is applied, its icon changes accordingly on the screen.

- Just 2 seconds after pressing the button, the setting screen is closed and the last selected item is applied.

- With the [Quick-Button Selection Timer] from the <Machine Status> button, you can change the displayed time for up to 5 seconds.

Practical use of Quick-Buttons:

- Keep pressing the button while you calmly decide your setting value.

- Stop pressing the button when your desired setting is being selected.

Once you get used to the Quick-Button operation, you can easily change the settings. By using the <OK> and the arrow buttons also changes the settings, but this operation is generally not recommended.

Example) Copy > Original Type

Windows is trademark or registered trademark of Microsoft Corporation in the United States and/or other countries.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2.Parts of this manual are subject to change without prior notice.

3.We welcome any comments on ambiguities, errors, omissions, or missing pages.

4.Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and

Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.

About Quick-Buttons .......................................................................................................................... 2

Table of Contents................................................................................................................................ 4

Preface ..................................................................................................................................................... 5

Preface ................................................................................................................................... 5

Types of Manuals .............................................................................................................. 5

Main Features on the Control Panel ............................................................................................ 6

Informative Pointers .......................................................................................................................... 8

Before Using This Machine............................................................................................................10

Safety Notes ......................................................................................................................10

Regulations.........................................................................................................................17

Environment.......................................................................................................................17

Legal Notice .......................................................................................................................17

Preparations.........................................................................................................................................18

Paper Types........................................................................................................................

Loading Paper .................................................

Placing Document ...........................................................................................................21

Copy ........................................................................................................................................................23

How to Copy ......................................................................................................................23

Copying an ID Card ........................................................................................................24

Making 2 Sided Copies ..................................................................................................25

Collating Output...............................................................................................................26

Making Reduced or Enlarged Copies .......................................................................27

Copying Two/Four Pages onto One Sheet.............................................................28

Print.........................................................................................................................................................29

How to Print .......................................................................................................................29

Scan.........................................................................................................................................................30

Importing Scanned Data via Application..............................................................30

Sending Scanned Data via E-mail.............................................................................

Sending Scanned Data to PC (Network) ................................................................

..................................................................19

31 32

Fax ...........................................................................................................................................................33

How to Fax..........................................................................................................................33

Registering Phone Book ................................................................................................35

Problem Solving..................................................................................................................................36

Paper Jams .........................................................................................................................36

Document Jams................................................................................................................39

Error Code ...........................................................................................................................40

Index.......................................................................................................................................................51

Preface

Thank you for choosing the DocuCentre S2420/S2220 (hereafter referred to as "the machine".

This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

This guide assumes that you have a basic knowledge of the operating environment of the personal computer in use and networking environments. For information on the environment of the personal computer in use and the basic knowledge and operations of networking environments, refer to the manuals provided with the personal computer, operating system, and network system.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For detailed information of this machine, refer to the "User Guide" included on the Driver CD Kit provided with this machine.

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

Basic Operation Guide (this guide) (Booklet) (Driver CD Kit)

The guide describes a quick reference for the basic operations, daily maintenance, and problem solving for this machine. (The Indonesian version of this guide is included in the Driver CD Kit.)

User Guide (Driver CD Kit)

The guide describes how to use the copy, print, fax and scan features as well as show to set the paper, perform everyday maintenance, make machine status settings, perform troubleshooting, and set up a network.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes print features and operations.

Main Features on the Control Panel

2425262728

9 10

11 1 2

No. Component Function

1 <Copy> button Press this button to use the Copy feature. When the Copy feature is selected,

this button lights up.

2 <ID Card Copy> button Press this button to use the ID Card Copy feature. When the ID Card Copy fea-

ture is selected, this button lights up.

3 Display Displays the operation menus and machine status messages.

4 <Job Status> button Press this button to check/cancel a current job or pending job.

<><><><> buttons

Press these buttons to select a menu item on the menu screen, and to change settings.

Note • The < > button allows you to select the previous menu item.

• The < > button allows you to select the next menu item.

• The < > button allows you to go to the next menu screen.

• The < > button allows you to return to the previous screen.

6 <OK> button Press this button and the arrow buttons to change settings.

7 <Log In/Out> button Press this button to enter or exit System Administration mode (for at least for 4

seconds) or Account mode. This button lights up when the machine is in the System Administration mode.

8 Numeric keypad Press this button to enter numbers (such as number of copies) or text.

9 <Dial Pause> button Press this button to insert a pause between numbers while entering a recipi-

ent’s number.

10 <Machine Status>

button

Press this button to print reports and check the machine information such as the status of consumables and the machine’s the IP address.

11 <Energy Saver> button Lights up when the machine enters Energy Saver mode to conserve power

when the machine is left idle for a while. You can also press this button to enter or exit the Energy Saver mode.

12 <Stop> button Press this button to cancel a current job or failed job.

13 <ClearAll> button Press this button to reset the displayed settings of each feature to default val-

ues or clear the entered numbers. The setting returns to the same condition as the machine is powered on.

14 <Start> button Press this button to start scanning documents or confirm the value of each set-

ting.

15 <Error> indicator Blinks if a system error occurs.

This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper.

Main Features on the Control Panel

456

789

13 14

151617181920212223

3457891011

16 <Data> indicator Blinks when the machine is sending or receiving data to or from a client. This

indicator lights up when data is stored in the machine's memory or when received faxes waiting to be printed.

17 <Speed Dial> button Press this button to specify a recipient with entering a Speed Dial number when

sending a fax.

18 <C> (Clear) button Press this button to delete one numerical value that you have entered.

19 <Address Book> button Press this button to display the recipients registered for the Address Book when

sending data by fax, e-mail, or network.

20 <Back> button Press this button to return the display to the previous screen.

21 <Collated/Resolution>

button (Quick-Button)

22 <2 Sided> button

(Quick-Button)

23 <Original Type> button

(Quick-Button)

21 <Lighten/Darken> but-

ton (Quick-Button)

25 <Scan> button Press this button to use the Scan feature. When the Scan feature is selected,

Press this button to display the setting screen for the Collated or Resolution function that lets you change the output method for Copy feature and the resolution for Scan feature. The button lights up when this function is available.

Press this button to display the setting screen for the 2 Sided function that lets you select 2 sided printing for Copy and Scan features. The button lights up when this function is available.

Press this button to display the setting screen for the Original Type function that lets you change the type of document for Copy, ID Card Copy, and Scan features. The button lights up when this function is available.

Press this button to display the setting screen for the Lighten/Darken function that lets you adjust the brightness for Copy, ID Card Copy, and Scan features. Also, the Toner Saver setting is available for Copy feature. The button lights up when this function is available.

this button lights up.

26 <Fax> button Press this button to use the Fax feature. When the Fax feature is selected, this

button lights up.

27 Outline view Used to verify the location indicated in an error message appears on the dis-

28 Paper clip tray Used as a place to store paper clips, staples, etc.

29 One touch panels (Only

available for machines with the Fax Kit)

play.

Used to specify the recipient when sending a fax. The recipients registered for the one touch buttons 01 to 36 correspond to the Speed Dial numbers 001 to 036.

Informative Pointers

With regularly using multifunctional machines, knowing few things can help you avoid having troubles and make use of the machine more comfortable.

Please read this guide before using the machine.

Load only paper inside a tray

Make sure there is no object except paper inside of the trays.

Do not place any guides or objects in the empty space (outside of the paper guides).

You can prevent the following problem situation:

Cause noise on the left side of the machine.

Using the correct printer driver?

When you use the new multifunctional machine, you need to install the new printer driver. Install the new driver for this machine (DocuCentre S2420 or DocuCentre S2220).

Check the printer driver installed in your computer.

You can prevent the following problem situations:

Unreadable characters are printed.

OK!

Unnecessary lines are printed.

A part of the image is missing.

Encounters an error and cannot print.

The images having different tones are printed.

Informative Pointers

Clean the glass for clear copy!

Check the glass before starting to copy.

Even when you use the document feeder, dirt of the glass may cause unsatisfactory

Point

result.

When using the document feeder: When using the document glass:

Clean the narrow glass strip on the left side of the document glass. Wipe the glass with a soft cloth moistened with water first, and then wipe it with a soft dry cloth.

Looking over the glass from the front and angles helps you find any dirt.

You can prevent the following problem situations:

Clean the document glass. Wipe the glass with a soft cloth moistened with water first, and then wipe it with a soft dry cloth.

The copy has black lines when using the document feeder.

The copy has black dots when using the document glass.

Notes on Switching ON/OFF the Power

When restarting the machine, wait for 10 seconds before switching the power on.

Before Using This Machine

WARNING

Caution Flammable Explodable Electric

shock

Heated

surface

Moving

object

Pinched

fingers

Prohibited No fire Do not

touch

Do not use

in bathroom

Do not

tear down

Keep away

from wet

Never touch

with wet hand

Instructions Unplug Ground/

Earth

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.

This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information.

Follow all warning instructions marked on this product. The warning marks stand for the followings:

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

: A symbol for items to pay attention to when handling machine. Follow

instructions carefully to use machine safely.

: A symbol for prohibited items. Follow instructions carefully to avoid any

dangerous acts.

: A symbol for items that must be performed. Follow instructions carefully

to carry out these essential tasks.

Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

Before Using This Machine

WARNING: Connect this product to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.

Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hands. It may cause electric shock.

Do not put an object on the power cord.

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox. The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

Switch off and unplug the product when it (i.e., fax function) is not used over weekends or long holidays. Please note that it cannot receive fax message during switch-off.

Before Using This Machine

Once a month, switch off this product and check if

the power cord is plugged firmly into an electrical outlet;

the plug is not excessively heated, rusted or bent;

the plug and electrical outlet are free of dust; and

the power cord is not cracked or worn down.

Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:

Near radiators or any other heat sources

Near volatile flammable materials such as curtains

In the hot, humid, dusty or poorly ventilated environment

In the place receiving direct sunlight

Near cookers or humidifiers

This product weighs 37 kg. When moving it, always carry it by a team of three or more persons to avoid mishandling or injury.

When lifting this product, the first two persons to hold the bottom of the folded bypass tray on the left side of the product and the third person to hold the handhold provided on the right side of the product. Never lift it by gripping any other areas. It will prevent you from dropping the product and getting back ache or injuries.

Locate this product on a level and sturdy surface that can withstand its weight. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

Before Using This Machine

front leftfront left

back back right right

With Duplex Automatic Document Feeder

110 0.9

100595325.980

100

587.6387

1474.6

(Unit: mm)

Do not incline the product at more than 10 degr ee angle. Otherwise, it may fall over and cause injuries.

Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries.

400

To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects.

Before Using This Machine

To keep this product in a good performance and condition, always use it in the following environment:

Operational Safety

Temperature: 10 Humidity: 35 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

The product emits smoke or its surface is unusually hot.

The product emits unusual noise or odor.

The power cord is cracked or worn down.

A circuit breaker, fuse or any other safety device becomes activated.

Any liquid is spilled into the product.

The product is soaked in water.

Any part of the product is damaged.

- 32°C

Do not insert any object into slots or openings of this product. Do not put any of the followings on the product:

Liquid container such as flower vases or coffee cups

Metal parts such as staples or clips

Heavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion.

If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.

Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM player. Otherwise, large sound may damage audio players or your ears.

Before Using This Machine

Laser Safety

CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight.

This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard. The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance.

Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the product immediately and contact your local Fuji Xerox representative.

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

Consumable

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room. Provide proper ventilation to ensure the comfortable and safe environment.

Store all consumables in accordance with the instructions given on its package or container.

Never use a vacuum cleaner for spilled toner and residual toner in this product, toner cartridge or toner bottle. It may catch fire by electric sparks inside a vacuum cleaner and cause explosion. Use a broom or a wet cloth to wipe off spill. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.

Keep drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

Before Using This Machine

When replacing drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in the eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Fusing Unit Safety

When removing the fusing unit, always switch off first and wait for 40 minutes until it cools off.

Location of Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.

To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

Regulations

Radio Frequency Emissions (Class A)

This product has been tested and found to comply with the limits for a class A digital device, pursuant to International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference when the product is operated in a commercial environment. This product generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this product in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense.

Changes and modifications to this product not specifically approved by Fuji Xerox may void the user's authority to operate this equipment.

Product Safety Certification (UL, CB)

Before Using This Machine

This product is certified by the following agency using the safety standards listed.

Agency

TUV IEC60950-1:ed. 2

Standard

Environment

For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery.

Proper disposal is required for toner cartridge and drum cartridge no longer needed. Do not open toner cartridge and drum cartridge. Return them to your local Fuji Xerox representative.

Legal Notice

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

Currency

Banknotes and checks

Bank and government bonds and securities

Passports and identification cards

Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

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