Xerox DocuCentre-IV C2263, DocuCentre-IV C2265 Administrator Guide

DocuCentre-IV C2265 DocuCentre-IV C2263

Administrator Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Novell, NetWare, and NDS are a registered trademark of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, Adobe Reader, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

AppleTalk, EtherTalk, Macintosh, and Mac OS are trademarks of Apple Inc. PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation. ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries. Unicode is a registered trademark of Unicode, Inc. All product/brand names are trademarks or registered trademarks of the respective holders. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. For information on license, refer to About License in the User Guide.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents.................................................................................................................................................3

1 Before Using the Machine .................................................................................................................. 13

Preface................................................................................................................................................................... 14

Types of Manuals..............................................................................................................................................15

Using This Guide................................................................................................................................................ 16

Organization of This Guide..................................................................................................................... 16

Conventions................................................................................................................................................... 17

Interface Cables................................................................................................................................................. 19

Using the USB Interface.......................................................................................................................... 19

Using the Ethernet Interface ................................................................................................................. 19

Energy Saver Mode........................................................................................................................................... 21

Changing the Interval for Entering Energy Saver Mode............................................................. 22

Customizing the Control Panel .................................................................................................................... 24

Changing the Screen Default................................................................................................................. 24

Setting the Screen After Auto Clear ....................................................................................................25

Customizing the Button Layout ............................................................................................................ 26

Assigning Services to the Custom Buttons........................................................................................30

Adjusting Screen Brightness...................................................................................................................32

Table of Contents

Entering Text.......................................................................................................................................................33

2 Paper and Other Media........................................................................................................................ 35

Paper Types ......................................................................................................................................................... 36

Loadable Quantity and Weight for Supported Paper.................................................................. 36

Supported Paper Type...............................................................................................................................37

Loading Paper..................................................................................................................................................... 50

Loading Paper in Trays 1 to 4................................................................................................................ 50

Loading Paper in Tray 5 ........................................................................................................................... 52

Changing the Paper Size................................................................................................................................. 54

Changing the Paper Size for Trays 1 to 4.......................................................................................... 54

Changing the Paper Settings........................................................................................................................ 56

3 Maintenance............................................................................................................................................ 59

Replacing Consumables.................................................................................................................................. 60

Replacing Toner Cartridges..................................................................................................................... 62

Replacing Waste Toner Container (R5).............................................................................................. 64

Replacing Drum Cartridges R1, R2, R3, or R4................................................................................... 67

Replacing Staple Cartridge (for Finisher-A1)...................................................................................71

Replacing Staple Cartridge (for Finisher-B1) ................................................................................... 73

Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1).................................... 74

Emptying Punch Waste Container (for Finisher-B1)..................................................................... 75

Replacing Stamp ......................................................................................................................................... 76

Replacing Fusing Unit ............................................................................................................................... 78

Replacing IBT Unit...................................................................................................................................... 79

Replacing 2nd BTR Unit............................................................................................................................ 84

Cleaning the Machine......................................................................................................................................88

Cleaning the Exterior..................................................................................................................................88

Cleaning the Interior (Laser Scanners) ...............................................................................................88

Cleaning the Touch Screen......................................................................................................................90

Cleaning the Document Cover and Document Glass....................................................................90

Cleaning the White Chute and Constant Velocity Transport Glass........................................91

Cleaning the Document Feeder Rollers ..............................................................................................92

Executing Calibration.......................................................................................................................................93

Printing a Report/List........................................................................................................................................97

Deleting a Private Charge Print Job with an Invalid User ID...........................................................98

Setting Restore Tool..........................................................................................................................................99

4 Machine Status..................................................................................................................................... 101

Overview of Machine Status.......................................................................................................................102

Machine Information....................................................................................................................................103

General Information ...............................................................................................................................103

Paper Tray Status .....................................................................................................................................105

Print Reports ...............................................................................................................................................105

Automatically Printed Reports/Lists..................................................................................................114

Overwrite Hard Disk.................................................................................................................................115

Print Mode...................................................................................................................................................115

Fax Receiving Mode.................................................................................................................................118

Faults....................................................................................................................................................................119

Supplies...............................................................................................................................................................120

Billing Information .........................................................................................................................................121

Billing Information...................................................................................................................................121

User Account Billing Information.......................................................................................................122

5 Tools .........................................................................................................................................................125

System Settings Procedure..........................................................................................................................126

Step 1 Entering System Administration Mode .............................................................................126

Step 2 Entering the System Administrator User ID and Passcode.......................................126

Step 3 Selecting [Tools]..........................................................................................................................127

Step 4 Selecting a Setting Item on the [Tools] Screen..............................................................127

Step 5 Setting a Feature........................................................................................................................129

Step 6 Exiting System Administration Mode.................................................................................129

Tools Menu List................................................................................................................................................130

Common Service Settings............................................................................................................................144

Machine Clock/Timers.............................................................................................................................144

Energy Saver Settings .............................................................................................................................146

Audio Tones ................................................................................................................................................147

Screen/Button Settings...........................................................................................................................149

Paper Tray Settings..................................................................................................................................151

Image Quality Adjustment...................................................................................................................155

Reports..........................................................................................................................................................157

Maintenance...............................................................................................................................................158

Watermark...................................................................................................................................................160

Table of Contents

Force Annotation ......................................................................................................................................162

Print Universal Unique ID......................................................................................................................164

Notify Job Completion by E-mail........................................................................................................164

Other Settings.............................................................................................................................................165

Copy Service Settings.....................................................................................................................................175

Copy Tab - Features Allocation...........................................................................................................175

Preset Buttons ............................................................................................................................................176

Copy Defaults.............................................................................................................................................176

Copy Control ...............................................................................................................................................181

Original Size Defaults..............................................................................................................................183

Reduce/Enlarge Presets..........................................................................................................................184

Custom Colors.............................................................................................................................................184

Annotations - Create Comments........................................................................................................184

Connectivity & Network Setup...................................................................................................................185

Port Settings................................................................................................................................................185

Protocol Settings .......................................................................................................................................190

Machine’s E-mail Address/Host Name..............................................................................................193

Proxy Server Settings ..............................................................................................................................194

EP Proxy Server Setup..............................................................................................................................195

SIP Settings .................................................................................................................................................196

T.38 Settings...............................................................................................................................................199

Outgoing/Incoming E-mail Settings..................................................................................................200

Remote Authentication/Directory Service......................................................................................201

Security Settings........................................................................................................................................206

Other Settings.............................................................................................................................................211

Print Service Settings .....................................................................................................................................212

Allocate Memory.......................................................................................................................................212

Delete Form.................................................................................................................................................214

Other Settings.............................................................................................................................................214

Scan Service Settings.....................................................................................................................................219

Screen Defaults..........................................................................................................................................219

Scan Defaults..............................................................................................................................................220

Scan to PC Defaults..................................................................................................................................222

Original Size Defaults..............................................................................................................................223

Output Size Defaults................................................................................................................................223

Reduce/Enlarge Presets..........................................................................................................................223

Other Settings.............................................................................................................................................224

Fax Service Settings........................................................................................................................................226

Screen Defaults..........................................................................................................................................226

Fax Defaults................................................................................................................................................227

Fax Control...................................................................................................................................................228

Fax Received Options..............................................................................................................................233

Reduce/Enlarge Presets..........................................................................................................................234

Original Size Defaults..............................................................................................................................234

Local Terminal Information..................................................................................................................234

Internet Fax Control................................................................................................................................236

E-mail/Internet Fax Service Settings .......................................................................................................239

E-mail Control.............................................................................................................................................239

Address Book Settings...................................................................................................................................242

Folder Service Settings..................................................................................................................................243

Job Flow Service Settings.............................................................................................................................244

Media Print Service Settings.......................................................................................................................245

Stored File Settings ........................................................................................................................................246

Web Browser Setup........................................................................................................................................248

Setup ....................................................................................................................................................................250

Create Folder..............................................................................................................................................250

Stored Programming...............................................................................................................................252

Create Job Flow Sheet ............................................................................................................................252

Create Job Flow Sheet Keyword .........................................................................................................261

Add Address Book Entry.........................................................................................................................261

Create Fax Group Recipients................................................................................................................268

Add Fax Comment ...................................................................................................................................269

Paper Tray Attributes..............................................................................................................................269

Accounting.........................................................................................................................................................270

Create/View User Accounts..................................................................................................................270

View Accounts............................................................................................................................................273

Reset User Accounts ................................................................................................................................274

System Administrator's Meter (Copy Jobs) ...................................................................................275

Accounting Type.......................................................................................................................................275

Accounting Login Screen Settings .....................................................................................................276

Fax Billing Data .........................................................................................................................................277

Accounting/Billing Device Settings....................................................................................................277

Authentication/Security Settings .............................................................................................................279

System Administrator Settings ...........................................................................................................279

Authentication...........................................................................................................................................280

Allow User to Disable Active Settings...............................................................................................287

Job Status Default....................................................................................................................................288

Overwrite Hard Disk.................................................................................................................................288

6 CentreWare Internet Services Settings ....................................................................................... 291

Installation of CentreWare Internet Services......................................................................................292

Preparations................................................................................................................................................292

Configuration on the Machine............................................................................................................292

Starting CentreWare Internet Services..................................................................................................294

Configuring Machine Settings Using CentreWare Internet Services.........................................295

7 Printer Environment Settings.......................................................................................................... 299

Print Overview...................................................................................................................................................300

Installation When Using USB Port...........................................................................................................303

Step 1 Preparations .................................................................................................................................303

Step 2 Configuration on the Machine..............................................................................................303

Step 3 Configuration on the Computer...........................................................................................304

CentreWare Internet Services Setting Items.................................................................................304

Installation When Using TCP/IP (LPD/Port 9100).............................................................................305

Step 1 Preparations .................................................................................................................................305

Table of Contents

Step 2 Configuration on the Machine..............................................................................................305

Step 3 Configuration on the Computer ...........................................................................................306

CentreWare Internet Services Setting Items.................................................................................307

Installation When Using NetWare...........................................................................................................308

Step 1 Preparations..................................................................................................................................308

Step 2 Configuration on the Machine..............................................................................................308

Step 3 Configuration on the Computer ...........................................................................................310

CentreWare Internet Services Setting Items.................................................................................310

Installation When Using Microsoft Network (SMB)..........................................................................311

Step 1 Preparations..................................................................................................................................311

Step 2 Configuration on the Machine..............................................................................................311

Step 3 Configuration on the Computer ...........................................................................................312

CentreWare Internet Services Setting Items.................................................................................312

Installation When Using Internet Printing Protocol (IPP) ..............................................................313

Step 1 Preparations..................................................................................................................................313

Step 2 Configuration on the Machine..............................................................................................313

Step 3 Configuration on the Computer ...........................................................................................314

CentreWare Internet Services Setting Items.................................................................................314

Installation When Using EtherTalk..........................................................................................................315

Step 1 Preparations..................................................................................................................................315

Step 2 Configuration on the Machine .............................................................................................315

Step 3 Configuration on the Computer ...........................................................................................316

CentreWare Internet Services Setting Items.................................................................................316

8 E-mail Environment Settings ...........................................................................................................317

E-mail Overview................................................................................................................................................318

Preparations ......................................................................................................................................................320

Installation Procedures .................................................................................................................................322

Step 1 Enabling Port and Setting up TCP/IP..................................................................................322

Step 2 Configuring E-mail Environment ..........................................................................................323

CentreWare Internet Services Setting Items.................................................................................324

9 Scanner Environment Settings........................................................................................................325

Scan Service Overview ...................................................................................................................................326

Configuration of Store to Folder...............................................................................................................328

Step 1 Enabling Port and Setting up TCP/IP..................................................................................328

Step 2 Registering a Folder...................................................................................................................329

Step 3 Configuring a Computer..........................................................................................................329

Configuration of Scan to PC .......................................................................................................................330

Step 1 Preparations..................................................................................................................................330

Step 2 Enabling Port and Setting up TCP/IP..................................................................................331

Step 3 Configuration on the Computer ...........................................................................................332

Configuration of Store to USB ...................................................................................................................333

Step 1 Available USB Memory Devices............................................................................................333

CentreWare Internet Services Setting Items.................................................................................333

Configuration of Network Scanning (Job Template Scanning) ...................................................334

Step 1 Preparations..................................................................................................................................334

Step 2 Enabling Ports and Setting up TCP/IP ...............................................................................334

Step 3 Configuring the SNMP Port....................................................................................................335

Step 4 Configuration on the Computer...........................................................................................335

Configuration of Scan to Home................................................................................................................336

Step 1 Preparations .................................................................................................................................336

Step 2 Enabling SMB Port and Setting up TCP/IP.......................................................................336

Step 3 Configuring Remote Authentication..................................................................................337

Step 4 Configuring Scan to Home.....................................................................................................338

Step 5 Configuration on the Computer...........................................................................................339

Configuration of Job Flow Sheets ............................................................................................................340

Step 1 Enabling Ports and Setting up TCP/IP ...............................................................................340

Step 2 Configuring the SNMP Port....................................................................................................341

Step 3 Configuration on the Computer...........................................................................................341

Configuration of Store & Send Link.........................................................................................................342

Step 1 Configuring E-mail .....................................................................................................................342

Step 2 Enabling Authentication..........................................................................................................342

Step 3 Other Settings..............................................................................................................................342

CentreWare Internet Services Setting Items.................................................................................342

Configuration of Store to WSD .................................................................................................................344

Step 1 Preparations .................................................................................................................................344

Step 2 Enabling Port................................................................................................................................344

Step 4 Configuration on the Computer...........................................................................................345

10 Using the IP Fax (SIP)........................................................................................................................347

IP Fax (SIP) Overview....................................................................................................................................348

Preparations......................................................................................................................................................348

System Requirements for the Machine ...........................................................................................348

Settings by System Configuration.....................................................................................................348

Installation Procedures.................................................................................................................................349

Step 1 Enabling Port and Setting up TCP/IP .................................................................................349

Step 2 Configuring the SIP User Name...........................................................................................350

Step 3 Configuring Fax Environment ...............................................................................................350

Step 4 Configuring the SIP Server......................................................................................................351

Step 5 Registering the VoIP Gateway..............................................................................................352

11 Using the Internet Fax Service ....................................................................................................... 355

Internet Fax Overview ..................................................................................................................................356

Preparations......................................................................................................................................................356

System Requirements for the Machine ...........................................................................................356

E-Mail Environment..................................................................................................................................357

Installation Procedures.................................................................................................................................358

Step 1 Enabling Port and Setting up TCP/IP .................................................................................358

Step 2 Configuring E-mail Environment..........................................................................................359

Step 3 Testing the Internet Fax..........................................................................................................360

12 Using the Server Fax Service ...........................................................................................................361

Server Fax Overview ......................................................................................................................................362

Preparations......................................................................................................................................................362

Table of Contents

System Requirements for the Machine............................................................................................362

Installation Procedure...................................................................................................................................363

Installation Overview...............................................................................................................................363

Step 1 Fax Settings...................................................................................................................................363

Step 2 Setting the Server Fax Feature..............................................................................................364

13 Encryption and Digital Signature Settings .................................................................................367

Encryption and Digital Signature Overview..........................................................................................368

Types of Certificate..................................................................................................................................368

Encryption Features for Communication........................................................................................368

Encryption and Digital-Signature Features for Scan Files........................................................369

Configuration of HTTP Communications Encryption.......................................................................370

Installation Overview...............................................................................................................................370

Step1 Configuration on the Machine ...............................................................................................370

Step2 Configuration on the Computer.............................................................................................371

Configuration of Encryption using IPSec...............................................................................................372

Installation Overview...............................................................................................................................372

Step1 Import and Configuration of a Certificate........................................................................372

Step2 Configuration on the Machine (Configuration of IPSec) ............................................373

Step3 Configuration on the Computer.............................................................................................374

Configuration of E-mail Encryption/Digital Signature.....................................................................375

Installation Overview...............................................................................................................................375

Step1 Configuration on the Machine ...............................................................................................375

Step2 Configuration on Sender and Recipient .............................................................................377

Configuration of PDF/DocuWorks/XPS Signature..............................................................................379

Installation Overview...............................................................................................................................379

Step1 Configuration on the Machine ...............................................................................................379

Step2 Configuration on the Computer.............................................................................................381

14 Authentication and Accounting Features...................................................................................383

Overview of Authentication and Accounting Feature......................................................................384

Overview of Authentication Feature.................................................................................................384

Overview of Accounting Feature.........................................................................................................385

Authentication..................................................................................................................................................386

User Types Managed by Authentication Feature........................................................................386

User Roles and Authorization Groups...............................................................................................386

Types of Authentication.........................................................................................................................387

Types of Account Administration.......................................................................................................389

Authentication and Accounting Relationship...............................................................................390

Services Controlled by Authentication....................................................................................................391

Overview .......................................................................................................................................................391

Services Restricted by User ID Authentication .............................................................................391

Services Restricted by the Combined Use of Smart Card Authentication and User ID

Authentication...........................................................................................................................................394

Authentication for Job Flow Sheets and Folders................................................................................397

Overview .......................................................................................................................................................397

When the Authentication Feature is Disabled..............................................................................399

When the Authentication Feature is Enabled...............................................................................402

Jobs Manageable by Account Administration....................................................................................405

Configuration for Authentication.............................................................................................................408

Installation Overview ..............................................................................................................................408

Enabling Authentication........................................................................................................................408

Changing the Default Authorization Group Settings.................................................................411

Creating an Authorization Group.......................................................................................................411

Configuration for IC Card Reader (Optional)......................................................................................413

Step 1 Preparations .................................................................................................................................413

Step 2 Logout Method Using the Smart Card ..............................................................................413

Step 3 Registering Smart Card Information..................................................................................414

Configuration for Account Administration...........................................................................................415

Step 1 Selecting an Accounting Type...............................................................................................415

Step 2 Registering User Information................................................................................................415

User Authentication Operations...............................................................................................................417

Authenticating Login Users..................................................................................................................417

Changing Passcode..................................................................................................................................418

15 Problem Solving.................................................................................................................................... 419

Troubleshooting...............................................................................................................................................420

Machine Trouble..............................................................................................................................................421

Image Quality Trouble..................................................................................................................................426

Trouble during Copying................................................................................................................................431

Unable to Copy..........................................................................................................................................431

The Copy Result is Not What was Expected..................................................................................432

Trouble during Printing.................................................................................................................................435

Unable to Print...........................................................................................................................................435

The Print Result is Not What was Expected...................................................................................436

Trouble during Faxing...................................................................................................................................438

Sending Problems.....................................................................................................................................438

Receiving Problems..................................................................................................................................443

Trouble during Scanning..............................................................................................................................447

Unable to Scan with the Machine......................................................................................................447

Unable to Import Scanned Documents to the Computer........................................................448

Unable to Send a Scanned Document over the Network (FTP/SMB)..................................449

Unable to Send E-mail............................................................................................................................450

The Image is not What was Expected.............................................................................................450

Network-related Problems...........................................................................................................................452

When using SMB.......................................................................................................................................452

When using NetWare..............................................................................................................................454

When using TCP/IP ..................................................................................................................................457

When using EtherTalk.............................................................................................................................459

CentreWare Internet Services Problems..........................................................................................460

E-mail Features Problems......................................................................................................................461

Internet/Intranet Connection Problems .........................................................................................462

IPv4 and IPv6 Connection Problems ................................................................................................463

Media Print - Text Trouble...........................................................................................................................466

Table of Contents

Media Print - Photos Trouble......................................................................................................................467

Error Code...........................................................................................................................................................468

Other Errors..................................................................................................................................................546

Paper Jams.........................................................................................................................................................547

Paper Jams in Top Left Cover A ..........................................................................................................548

Paper Jams in Bottom Left Cover B...................................................................................................549

Paper Jams in Bottom Left Cover C...................................................................................................550

Paper Jams in Top Left Cover E...........................................................................................................550

Paper Jams in Trays 1 to 4....................................................................................................................551

Paper Jams in Tray 5................................................................................................................................552

Paper Jams in Duplex Module D.........................................................................................................553

Paper Jams in Finisher-A1......................................................................................................................554

Paper Jams in Finisher-B1......................................................................................................................554

Document Jams ...............................................................................................................................................556

Stapler Faults ....................................................................................................................................................558

Staple Jams in Staple Cartridge (For Finisher-A1).......................................................................559

Staple Jams in Staple Cartridge (For Finisher-B1).......................................................................560

16 Appendix .................................................................................................................................................563

Specifications....................................................................................................................................................564

Printable Area...................................................................................................................................................574

Standard Printable Area.........................................................................................................................574

Extended Printable Area.........................................................................................................................574

Internal Fonts ...................................................................................................................................................575

Optional Components ...................................................................................................................................577

ESC/P-K Emulation..........................................................................................................................................580

Emulation.....................................................................................................................................................580

Fonts...............................................................................................................................................................581

Output Feature...........................................................................................................................................581

ESC/P-K Emulation Print Features......................................................................................................581

ESC/P-K Emulation Settings..................................................................................................................582

Magnification Table.................................................................................................................................589

Paper Size and Number of Printable Characters..........................................................................592

PDF Direct Print................................................................................................................................................595

PDF Direct Print Settings........................................................................................................................595

DocuWorks Direct Print.................................................................................................................................597

DocuWorks Direct Print Settings.........................................................................................................597

PCL Emulation...................................................................................................................................................599

Emulation.....................................................................................................................................................599

Fonts...............................................................................................................................................................599

Output Feature...........................................................................................................................................601

PCL Emulation Settings...........................................................................................................................601

HP-GL2 Emulation...........................................................................................................................................606

Emulation.....................................................................................................................................................606

Fonts...............................................................................................................................................................606

Output Feature...........................................................................................................................................607

Factory Default Settings ........................................................................................................................607

HP-GL/2 Emulation Settings.................................................................................................................608

Hard Clip Area............................................................................................................................................614

Printable Area.............................................................................................................................................615

Auto Layout.................................................................................................................................................617

Notes and Restrictions..................................................................................................................................624

Notes and Restrictions on the Use of the Machine....................................................................624

Notes and Restrictions on the Use of the Copy Feature...........................................................628

Notes and Restrictions on the Use of the Print Feature ...........................................................629

Notes and Restrictions on the Use of the Scan Features.........................................................631

Notes and Restrictions on the Use of the Fax Feature..............................................................636

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.............................637

Notes and Restrictions for IP Fax (SIP)............................................................................................642

Notes and Restrictions when Connecting with Internet Service Provider .........................644

Notes and Restrictions on the Interrupt Mode.............................................................................646

Notes and Restrictions on Folders......................................................................................................647

Notes and Restrictions when Connecting to Internet or Intranet........................................647

Notes and Restrictions when Operating from Computers.......................................................648

Notes and Restrictions on Job Flows.................................................................................................649

Notes and Restrictions on the Security Features.........................................................................650

Notes and Restrictions on the Authentication and Accounting Features.........................650

Notes and Restrictions for Using SMB .............................................................................................651

Notes and Restrictions for Using TCP/IP.........................................................................................652

Notes and Restrictions for Using EtherTalk ...................................................................................653

Notes and Restrictions for Using Bonjour.......................................................................................654

Notes and Restrictions for IPv6 Connection..................................................................................654

Notes and Restrictions for Print E-mail............................................................................................656

Using the Telephone......................................................................................................................................657

Placing a Call ..............................................................................................................................................657

Activity Report..................................................................................................................................................659

Installing the HDD Extension Kit (Optional)........................................................................................663

Installing the Extension System Memory (2 GB) (Optional).........................................................665

EP System...........................................................................................................................................................667

Glossary...............................................................................................................................................................668

Index ....................................................................................................................................................................671

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

Preface...............................................................................................................................................14

Types of Manuals..........................................................................................................................15

Using This Guide............................................................................................................................16

Interface Cables.............................................................................................................................19

Energy Saver Mode.......................................................................................................................21

Customizing the Control Panel.................................................................................................24

Entering Text...................................................................................................................................33

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the DocuCentre-IV C2265/C2263 (hereafter referred to as "the machine").

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and that you are knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the Print feature, refer to the guide provided with each optional component.

Warning:

This equipment will be inoperable when mains power fails.

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

 User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

 Administrator Guide (this guide) (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the system settings procedures.

 Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

 Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

 Print Driver Help

The help describes print features and operations.

Before Using the Machine

 CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

 1 Before Using the Machine

Describes the organization of this guide and conventions.

 2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a tray.

 3 Maintenance

Describes how to replace consumables and to clean the machine.

 4 Machine Status

Describes how to check the faults that occurred on the machine and to print various reports/ lists.

 5 Tools

Describes the procedures to set up the system.

 6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

 7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

 8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

 9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

 10 Using the IP Fax (SIP)

Describes the settings to use the IP fax (SIP) feature on the machine.

 11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

 12 Using the Server Fax Service

Describes the how to use the Server Fax service on the machine.

 13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature features with your communications and documents.

 14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature based on the Login Type selected.

 15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

 16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

Conventions

Using This Guide

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this guide, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Before Using the Machine

Important : Important information that you should read.

Note : Additional information on operations or features.

The following symbols are used in this guide:

" " :zA cross-reference included in this guide.

Names of CD-ROM, features, and touch screen messages and input text.

[ ] :

Folders, files, applications, button or menu names displayed on the touch screen.

Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

1 Before Using the Machine

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Before Using the Machine

Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

Path to a certain item within a procedure on a computer.

For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] to search for files and folders.

Cross-reference

For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above means that you need to refer to the section "Audio Tones", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when

viewed from the front of the machine.

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation

when viewed from the front of the machine.

Interface Cables

When connecting the machine directly to a computer, use the USB interface. When connecting the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0. This section describes the installation procedures for the USB interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect the USB cable to the USB 2.0 interface

connector.

Before Using the Machine

6 Connect the other end of the USB cable to the computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For more information on setting items, refer to "Printer Environment Settings" (P.299).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following two types.

100BASE-TX

10BASE-T

This section describes the installation procedures for the Ethernet interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

1 Before Using the Machine

5 Connect the network cable to the Ethernet

Before Using the Machine

6 Press the main power switch to the [ | ] position to switch on the main power.

7 Close the front cover.

8 Press the power switch to the [ | ] position to switch on the power.

interface connector.

Note • Always use the correct network cable with

your network connection. When you replace the cable, contact our Customer Support Center.

For more information on setting items, refer to "Printer Environment Settings" (P.299).

Energy Saver Mode

The machine is equipped with the Energy Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time.

The Energy Saver has two modes: the Low Power mode and the Sleep mode. When you press the <Energy Saver> button or do not use the machine for a specified period

of time, the machine enters the Low Power mode. When time exceeds the time specified in the Low Power mode, the machine then enters the Sleep mode.

Press the <Energy Saver> button on the control panel to enter the Energy Saver mode.

 Low Power Mode

The Low Power mode reduces the power to the control panel and the fusing unit. It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the <Energy Saver> button extinguishes the light and deactivates the Energy Saver mode.

 Sleep Mode

The Sleep mode reduces the power to the machine even more than the Low Power mode. It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the <Energy Saver> button extinguishes the light and deactivates the Energy Saver mode.

It takes longer time than the Low Power mode to deactivate the Sleep mode and enable to use the machine.

Note • When you press the <Energy Saver> button during the Energy Saver mode, the touch screen lights up

by factory default. At this point, the scanner and the output devices remain the Energy Saver mode. Afterwards, by operations such as using the touch screen, opening or closing of the document cover, and loading paper in the document feeder, you can make the devices necessary to activate the machine exit the Energy Saver mode and make the machine ready to start exiting the Energy Saver mode. For information on how to disable the Energy Saver mode, refer to "Energy Saver Deactivation" (P.147).

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver> button, the

machine does not immediately identify the movements such as opening or closing of the front cover. To make the machine identify these operations, exit all Energy Saver mode by operating the control panel (for example, pressing the <Machine Status> button) before opening the front cover.

• If you replace toner cartridges or supply paper during the Energy Saver mode, the machine does not

identify these changes. Before performing these operations, exit Energy Saver mode by pressing the <Energy Saver> button and the <Machine Status> button on the control panel.

• The Energy Saver mode is not exited by the following operations:

- Charge print

- Secure print

- Delayed print

-Private charge print

- Faxes stored in folders

- Direct fax

- Accessing a folder of the machine using CentreWare Internet Services

• The control panel remains lit off and only the output devices exit the Energy Saver mode by the

following operations:

-Print

- Sample print

-Print fax

Before Using the Machine

1 Before Using the Machine

<Log In/Out> button

• When the following device is connected to the machine and a user performs the following

operation, the Energy Saver can be deactivated without pressing the <Energy Saver> button. If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters the Sleep mode, you can make the machine to

Before Using the Machine

exit the Energy Saver mode without pressing the <Energy Saver> button. For more information on how to change the time to elapse until the machine enters the Sleep mode, refer to "Changing the Interval for Entering Energy Saver Mode" (P.22).

- Touch the card to IC Card Reader (optional).

• When the machine enters the Low Power mode during a user is authenticated, the machine exits the

authentication mode.

• When IC Card Reader (optional) is installed, it may take longer time before the machine exits the

Sleep mode.

Changing the Interval for Entering Energy Saver Mode

This section describes the procedures for setting the Energy Saver mode. To activate the Energy Saver, set the time to elapse until the machine enters the Low Power

mode as well as the time to elapse until the machine enters the Sleep mode.

Note • You can set the time to elapse until the machine enters the Low Power mode and the Sleep mode

from 1 to 240 minutes in 1 minute increments.

• If the preset time period is the same for the Low Power mode and the Sleep mode, the machine

directly enters the Sleep mode without entering the Low Power mode first.

1 Press the <Log In/Out> button.

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2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Energy Saver Settings].

5 Select [Energy Saver Timers], and then select

[Change Settings].

6 Using [ ] and [ ], set the time to elapse until

entering the Energy Saver mode, in 1 minute increments.

Energy Saver Mode

Before Using the Machine

 From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters the Low Power mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minutes. You cannot disable

the Low Power mode.

 From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minutes. To enable the machine to

enter the Low Power mode before the Sleep mode, you must set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

7 Select [Save].

8 Select [Close] repeatedly until the [Tools] screen is displayed.

9 Select [Close].

1 Before Using the Machine

<Log In/Out> button

Customizing the Control Panel

Before Using the Machine

buttons to make best use of the machine. This section describes how to change the screen default, the services displayed after Auto

Clear, the services displayed on the [Services Home] screen, and the services assigned to the <Custom> buttons, and how to adjust the screen brightness.

You can change the services displayed on the touch screen or the features assigned to the

For information on how to change the other settings of the control panel, refer to "Screen/Button Settings" (P.149).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or the Energy Saver mode is deactivated.

The [Services Home] screen is displayed by factory default.

1 Press the <Log In/Out> button.

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2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Screen/Button Settings].

5 Select [Screen Default], and then select

<Log In/Out> button

[Change Settings].

6 Select a service you want to display.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

7 Select [Save].

Setting the Screen After Auto Clear

Customizing the Control Panel

Before Using the Machine

You can select the screen to be displayed after Auto Clear from [Last Selection Screen] or [Services Home].

For information on Auto Clear, refer to "Auto Clear" (P.145).

1 Press the <Log In/Out> button.

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2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

1 Before Using the Machine

Service buttons

Additional feature

buttons

Before Using the Machine

4 Select [System Settings] > [Common Service

Settings] > [Screen/Button Settings].

5 Select [Screen After Auto Clear], and then

select [Change Settings].

6 Select [Last Selection Screen] or [Services

Home].

7 Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the [Services Home] screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will not be displayed on the screen. Grayed out buttons

cannot be used as a result of malfunctioning.

Copy

Fax/Internet Fax

Customizing the Control Panel

E-mail

Simple Copy

Simple Fax

Scan to PC

Store to Folder

Send from Folder

Stored Programming

Network Scanning

Store & Send Link

Note • This service is not displayed as default.

Store to USB

Media Print - Text

Media Print - Photos

Secure Print

Sample Set

Delayed Print

Charge Print

Private Charge Print

Store to WSD

Job Flow Sheets

Language

Screen Brightness

Setup

Calibration

Activity Report

Fax Receiving Mode

Print Mode

Lock Out Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select [Allow

User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common Service Settings] > [Machine Clock/Timers], and then assign the feature to a button on the [Services Home Additional Features] screen.

Before Using the Machine

1 Before Using the Machine

<Log In/Out> button

Services Home

Before Using the Machine

1 Press the <Log In/Out> button.

You can select service buttons, which are displayed on the [Services Home] screen. If you select [(Not Assigned)], the position of the selected button becomes blank.

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2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Screen/Button Settings].

5 Select [Services Home], and then select

[Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

6 Select the position you want to assign a service.

<Log In/Out> button

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• The layout of the buttons in this screen

corresponds to the layout of those on the [Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• You cannot assign the same feature to more

than one button.

8 Select [Save].

9 Select [Save].

Services Home - Additional Features

Customizing the Control Panel

Before Using the Machine

You can select additional feature buttons, which are displayed on the [Services Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank. You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the [Setup]

button, select the [Show this in Admin mode] check box.

1 Press the <Log In/Out> button.

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2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

1 Before Using the Machine

Before Using the Machine

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Screen/Button Settings].

5 Select [Services Home - Additional Features],

and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

6 Select the position you want to assign an

additional feature.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• The layout of the buttons in this screen

corresponds to the layout of those on the [Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• You cannot assign the same feature to more

than one button.

8 Select [Save].

9 Select [Save].

Assigning Services to the Custom Buttons

You can assign services to the <Copy>, <(Not in Use)>, and <Review> buttons on the control panel.

Assigning a service to a custom button allows you to switch to this service without having to return to the [Services Home] screen. If you do not need to assign any service to a custom button, select [(Not Set)].

[Copy] is assigned to the <Copy> button and [Review] is assigned to the <Review> button at factory, while the <(Not in Use)> button has no assignment.

Customizing the Control Panel

<Log In/Out> button

This section describes how to assign [Send from Folder] to the <(Not in Use)> button, as an example.

Note • After you change the assignment, apply the labels provided with the machine. When you assign a

service for which no label is provided, use a blank label and write down the service name with a permanent marker. The labels include the services that are not supported by the machine.

1 Press the <Log In/Out> button.

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Before Using the Machine

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Screen/Button Settings].

5 Select [Custom Button 2], and then select

[Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

1 Before Using the Machine

6 Select [Send from Folder].

Note • Select [ ] to display the previous screen or

Before Using the Machine

7 Select [Save].

Adjusting Screen Brightness

Select [Screen Brightness] on the [Services Home] screen.

2 Press [+] or [-] to adjust the screen brightness.

[ ] to display the next screen.

3 Select [Save].

To adjust the screen brightness from the [Tools] screen, refer to "Screen Brightness" (P.150).

Entering Text

During operations, a screen for entering text sometimes appears. The following describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a symbol

from the pull-up options displayed on the bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

Before Using the Machine

1 Before Using the Machine

Before Using the Machine

2 Paper and Other Media

This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays.

Paper Types......................................................................................................................................36

Loading Paper.................................................................................................................................50

Changing the Paper Size.............................................................................................................54

Changing the Paper Settings....................................................................................................56

2 Paper and Other Media

WARNING

Paper Types

This section describes the paper that can be used with this machine. Use of unrecommended paper may result in paper jams, lower print quality, malfunctions,

or damage to the machine. To achieve optimum performance of the machine, we recommend that you use only paper recommended by Fuji Xerox.

Paper and Other Media

If you desire to use paper other than the paper recommended by Fuji Xerox, contact our Customer Support Center.

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Important • Moisture generated by water, rain, or vapor may cause the printed images to fade. For more

information, contact our Customer Support Center.

Loadable Quantity and Weight for Supported Paper

Paper Trays Basis Weight/Ream Weight

Tray 1 to 4

Tray 1 (Envelope Tray (optional))

Tray 5 60 to 216 gsm

*1 : When using 80 gsm paper *2 : Trays 3 and 4 are optional for some models.

Important • Printing on paper that differs from the paper type and size selected in the print driver, or printing

Note • Basis weight is the weight of 1 m

from a tray that does not support the loaded paper may result in a paper jam. To ensure correct printing, select the correct paper size, paper type, and paper tray.

• Ream weight is the weight of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

• When copying on non-standard size paper from Tray 5, you must enter the paper size. Furthermore,

if you frequently copy on non-standard size paper, you can preset the size on the machine. That size then appears under [Standard Sizes] on the [Tray 5] screen. For more information on the settings, refer to "Tray 5 - Paper Size Defaults" (P.153).

• Most ideal image quality with the paper can be obtained by setting the image quality for each type

of paper. For more information on the settings, refer to "Image Quality" (P.155).

60 to 256 gsm Ream Weight: 51.6 - 220.1 kg

75 to 90 gsm Up to 43 mm

Ream Weight: 51.6 - 185.7 kg

of a paper sheet.

Loadable Quantity*

500 sheets

Up to 5 mm 45 sheets

Supported Paper Type

Standard Paper

When printing or copying on commonly used paper (plain paper), use paper meeting the standards described below. To copy or print as clear as possible, we recommend the following standard paper.

Important • The paper performance may not be guaranteed depending on the manufacturer of the paper being

used. For more information, contact our Customer Support Center.

Paper Types

Paper and Other Media

Paper Name Size

Colotech Plus A4 90 Plain Plain F

Professional A4 80 Plain Plain D

Gold Flag ship A4 80 Plain Plain D

Business (Blue) A3 80 Plain Plain D

Premier A4 80 Plain Plain D

Basis Weight

(gsm)

A3 90 Plain Plain F

A3 80 Plain Plain D

Paper

Type*

Image

Quality*

Notes / Countermeasure

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

The corners of paper may become folded if printed under high temperature and humidity conditions.

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

Do not store unwrapped under high temperature and humidity conditions.

2 Paper and Other Media

Paper and Other Media

Paper Name Size

Basis Weight

(gsm)

Paper

Type*

Quality*

Business A4 80 Plain Plain D

A3 80 Plain Plain D

Image

Notes / Countermeasure

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

The corners of paper may become folded if printed under high temperature and humidity conditions.

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

The corners of paper may become folded if printed under high temperature and humidity conditions.

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

Use a paper tray.

Xtra A4 75 Plain Plain A

A3 75 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

8.5

80 Plain Plain D

11"

A-paper A4 75 Plain Plain A

A3 75 Plain Plain A

B5 75 Plain Plain A

B4 75 Plain Plain A

8.5

75 Plain Plain A

11"

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Paper Types

Paper Name Size

Basis Weight

(gsm)

Paper

Type*

Diplomat A4 80 Plain Plain D

A3 80 Plain Plain D

*1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.56).

*2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more

information on the settings, refer to "Image Quality" (P.154).

Semi Standard Paper

Image

Quality*

Notes / Countermeasure

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Multiple sheets may be fed to

Paper and Other Media

the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

In addition to the standard paper, the following paper also can be used.

Important • The paper performance may not be guaranteed depending on the manufacturer of the paper being

used. For more information, contact our Customer Support Center.

Paper Name Size

Basic Weight

(gsm)

Paper

Type*

Performer A4 70 Plain Plain A

A3 70 Plain Plain A

A4 75 Plain Plain A

A3 75 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

Image

Quality*

Notes / Countermeasure

The corners of paper may become folded if printed under high temperature and humidity conditions.

2 Paper and Other Media

Paper and Other Media

Paper Name Size

Basic Weight

(gsm)

Paper

Type*

Image

Quality*

Business A4 80 Plain Plain D

A3 80 Plain Plain D

Professional A4 70 Plain Plain A

A3 70 Plain Plain A

Notes / Countermeasure

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

The corners of paper may become folded if printed under high temperature and humidity conditions.

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

The corners of paper may become folded if printed under high temperature and humidity conditions.

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

A4 80 Plain Plain D

A3 80 Plain Plain D

Xpress A4 70 Plain Plain A

A3 70 Plain Plain A

Performer Plus A4 70 Plain Plain A

A3 70 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

The corners of paper may become folded if printed under high temperature and humidity conditions.

Paper Types

Paper Name Size

Business Plus A4 70 Plain Plain A

Colotech Idol A4 80 Plain Plain D

Xplore A4 70 Plain Plain A

Xcite A4 80 Plain Plain D

Xceed A4 70 Plain Plain A

Basic Weight

(gsm)

A3 70 Plain Plain A

A4 75 Plain Plain A

A3 75 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

A3 70 Plain Plain A

A3 80 Plain Plain D

Paper

Type*

Image

Quality*

Notes / Countermeasure

Paper and Other Media

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

A3 70 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

ASTRO EXTRA A4 70 Plain Plain A

A3 70 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

Xpress A4 70 Plain Plain A

A3 70 Plain Plain A

ECO Enviroguard

Paper

Explorer A4 70 Plain Plain A

H-paper A4 80 Plain Plain D

A4 75 Plain Plain A

A3 70 Plain Plain A

A4 75 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

B5 80 Plain Plain D

B4 80 Plain Plain D

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

PAPER ONE

COPIER PAPER

A4 70 Plain Plain A

A3 70 Plain Plain A

2 Paper and Other Media

Paper and Other Media

Paper Name Size

PaperOne A4 80 Plain Plain D

XeroxOne A4 80 Plain Plain D

X'treme Platinum A4 80 Plain Plain D

Attitude A4 70 Plain Plain A

PerfectPrint A4 80 Plain Plain D

LQ-PAPER A4 80 Plain Plain D

Horizon A4 70 Plain Plain A

Basic Weight

(gsm)

A3 80 Plain Plain D

A3 70 Plain Plain A

A3 80 Plain Plain D

B4 80 Plain Plain D

8.5 x

11"

8.5 x

14"

A3 70 Plain Plain A

B5 70 Plain Plain A

B4 70 Plain Plain A

80 Plain Plain D

Paper

Type*

Image

Quality*

Notes / Countermeasure

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

A4 80 Plain Plain D

A3 80 Plain Plain D

B5 80 Plain Plain D

B4 80 Plain Plain D

Office A4 70 Plain Plain A

A3 70 Plain Plain A

B5 70 Plain Plain A

B4 70 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

B5 80 Plain Plain D

B4 80 Plain Plain D

*1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.56).

*2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more

information on the settings, refer to "Image Quality" (P.154).

Usable Paper

Paper Types

In addition to the standard paper, the following paper also can be used.

Important • The paper performance may not be guaranteed depending on the manufacturer of the paper being

used. For more information, contact our Customer Support Center.

Paper

Type*

8.5

11"

Basis Weight

(gsm)

70 Plain Plain A

Paper Name Size

Copy Pilot - 70 Plain Plain A

Copy Pilot - 80 Plain Plain D

Kool Print - 80 Plain Plain D

Le Copy - 70 Plain Plain A

Le Copy - 80 Plain Plain D

DocuPaper Black A4 70 Plain Plain A

DocuPaper A4 80 Plain Plain D

White Label A4 80 Plain Plain D

Xerox Green Label A4 70 Plain Plain A

Laserprint A4 80 Plain Plain D

Image

Quality*

Notes / Countermeasure

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Paper and Other Media

Green Wrap

(Recycle paper)

Recycled Pure Plus

(Recycle paper)

Colotech Idol A4 100 Plain Plain F

A4 80 Plain Plain C

A3 80 Plain Plain C

A4 80 Plain Plain C

A3 80 Plain Plain C

A3 100 Plain Plain F

2 Paper and Other Media

Paper and Other Media

Paper Name Size

Colotech Plus A4 100 Plain Plain F

Basis Weight

(gsm)

A3 100 Plain Plain F

A4 120 Heavy-

A3 120 Heavy-

A4 160 Heavy-

A3 160 Heavy-

A4 200 Heavy-

A3 200 Heavy-

A4 250 Heavy-

A3 250 Heavy-

Paper

Type*

weight

Image

Quality*

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Notes / Countermeasure

Recycled Supreme

(Recycled paper)

K-paper A4 75 Plain Plain A

PAPER ONE All

Purpose

XEROX ONE A4 80 Plain Plain D

WARRIOR A4 70 Plain Plain A

Professional A4 80 Plain Plain D

Recycled Pure

(Recycled paper)

Colour Impression A4 90 Plain Plain F

A4 80 Plain Plain C

A4 80 Plain Plain D

A3 80 Plain Plain D

A4 80 Plain Plain C

A3 90 Plain Plain F

A4 250 Heavy-

weight

A3 250 Heavy-

weight

Extra

Heavyweight A

Extra

Heavyweight A

Paper Types

Paper Name Size

Van Hawk paper A4 70 Plain Plain A

Quality A4 70 Plain Plain A

Double A A4 80 Plain Plain D

Roxy Paper A4 80 Plain Plain D

Basis Weight

(gsm)

A3 70 Plain Plain A

8.5 x

11"

A4 80 Plain Plain D

A3 80 Plain Plain D

8.5 x

11"

A3 70 Plain Plain A

B5 70 Plain Plain A

B4 70 Plain Plain A

A3 80 Plain Plain D

70 Plain Plain A

80 Plain Plain D

Paper

Type*

Image

Quality*

Notes / Countermeasure

Multiple sheets may be fed to the machine simultaneously.

Before copying or printing, fan the paper well and reload it in the tray.

Paper and Other Media

B5 80 Plain Plain D

8.5 x

11"

(Recycled

paper)

Star (Package:

Orange)

PaperOne A4 70 Plain Plain A

A4 80 Plain Plain C

A3 80 Plain Plain C

B4 80 Plain Plain C

A4 70 Plain Plain A

A3 70 Plain Plain A

B4 70 Plain Plain A

A3 70 Plain Plain A

B5 70 Plain Plain A

B4 70 Plain Plain A

A4 80 Plain Plain D

A3 80 Plain Plain D

B5 80 Plain Plain D

B4 80 Plain Plain D

80 Plain Plain D

8K 80 Plain Plain D

*1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.56).

*2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more

information on the settings, refer to "Image Quality" (P.154).

2 Paper and Other Media

Special Media

You can use the following special media such as postcards and envelopes:

Important • The paper performance may not be guaranteed depending on the manufacturer of the paper being

used. For more information, contact our Customer Support Center.

Paper and Other Media

Paper

Name

Size

Envelope Monarch

Basis

Weight

(gsm)

Paper

Type*

- Envelope Envelope

Image

Quality*

(3.9 x 7.5")

Envelope Commercial #10

- Envelope Envelope

(4.1 x 9.5")

Envelope C5 (162 x 229 mm) - Envelope Envelope

Envelope DL (110 x 220 mm) - Envelope Envelope

Envelope C4 (229 x 324 mm) - Envelope Envelope

Laser card

040P00142

A4 100 Heavy-

weight

Extra

Heavyweight A

Notes / Countermeasure

Use Tray 5.

When the Envelope Tray (optional) is installed, you can also load envelopes in the tray.

Use Tray 5.

When the Envelope Tray (optional) is installed, you can also load envelopes in the tray.

Use Tray 5.

When the Envelope Tray (optional) is installed, you can also load envelopes in the tray.

Use Tray 5.

When the Envelope Tray (optional) is installed, you can also load envelopes in the tray.

Use Tray 5.

When using Tray 5, load the paper with the center slightly curling upward.

When using the Finisher-A1 to deliver the output, load the paper with the edge without a card attached facing the feeding slot of the tray.

*1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.56).

*2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more

information on the settings, refer to "Image Quality" (P.154).

Note • For more information on special paper such as other heavyweight paper, contact our Customer

Support Center.

Limited Paper

Paper Types

You can use the following paper with limitations:

Important • The paper performance may not be guaranteed depending on the manufacturer of the paper being

used. For more information, contact our Customer Support Center.

Paper Name Size

Basis Weight

(gsm)

Paper

Type*

Colotech Plus A4 200 Heavy-

weight

A3 200 Heavy-

weight

A4 220 Heavy-

weight

A3 220 Heavy-

weight

Image

Quality*

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Colotech Gloss A4 170 HW Gloss HW Gloss

A3 170 HW Gloss HW Gloss

Colotech Plus Gloss A4 120 Gloss Gloss

A3 120 Gloss Gloss

A4 140 Gloss Gloss

A3 140 Gloss Gloss

A4 210 HW Gloss HW Gloss

Notes / Countermeasure

Print one sheet at a time, using

Paper and Other Media

Tray 5.

When using Tray 5, load the paper with the center slightly curling upward.

Print one sheet at a time, using Tray 5.

When using Tray 5, load the paper with the center slightly curling upward.

Multiple sheets may be fed to

the machine simultaneously. from a paper tray.

Print one sheet at a time.

When using a paper tray, the paper is not fed to the machine properly, or multiple sheets may be fed to the machine simultaneously.

Print one sheet at a time.

Blisters may appear when used under high temperature and humidity conditions.

White areas in a crescent shape may appear on the lower half part of the output to the paper feed direction.

Multiple sheets may be fed to the machine simultaneously. from a paper tray.

Print one sheet at a time.

A3 210 HW Gloss HW Gloss

Colotech Plus Silk A3 120 Gloss Gloss

A3 170 HW Gloss HW Gloss

A3 210 HW Gloss HW Gloss

Multiple sheets may be fed to the machine simultaneously. from a paper tray.

Print one sheet at a time.

2 Paper and Other Media

Paper and Other Media

Paper Name Size

Colotech Super

Gloss

A3 160 Gloss Gloss

A4 210 HW Gloss HW Gloss

Basis Weight

(gsm)

Paper

Type*

A3 210 HW Gloss HW Gloss

24Up A4 Unknown Labels -

16Up A4 Unknown Labels -

8Up A4 Unknown Labels -

1Up A4 Unknown Labels -

Image

Quality*

Notes / Countermeasure

Print one sheet at a time.

When using Tray 5, print one sheet at a time. When the paper is not fed to the machine properly, load the paper with the edge curled up.

The paper cannot be used under high temperature and humidity conditions.

For high quality printing, a paper jam may occur when the output is delivered to the Exit 2 Tray. In such a case, use the center tray or Side Tray.

Print one sheet at a time, using Tray 5.

Do not reuse the used label or partially peeled label.

The paper cannot be used under high temperature and humidity conditions.

Print one sheet at a time, using Tray 5.

Do not reuse the used label or partially peeled label.

Print one sheet at a time, using Tray 5.

Do not reuse the used label or partially peeled label.

*1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.56).

*2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more

information on the settings, refer to "Image Quality" (P.154).

"High temperature and humidity conditions" in the above table means an environment with temperature of 28 °C and humidity of 85%, and "low temperature and humidity conditions" means an environment with temperature of 10 °C and humidity of 15%.

Unusable Paper

Using paper not recommended by Fuji Xerox and transparencies may cause a paper jam or machine malfunction. Use paper recommended by Fuji Xerox.

Transparencies

Damp or wet paper

Paper pre-printed with other printer or copier

Wrinkled, creased, or ripped paper

Envelopes that are not flat, or that have clasps

Envelopes with adhesive tape or glue, or that have windows

Color paper with surface treatments

Paper with rough surface, such as pulp paper or fibrous paper

Symphony (Pastel Pink etc.) 80 gsm

Paper Types

Paper and Other Media

Storing and Handling Paper

 Please keep the following points in mind when storing paper

Store paper inside a cabinet or other dry place. Paper that has absorbed moisture can result in paper jams and lower image quality.

After opening a package of paper, wrap and store any remaining paper. We recommend that you store remaining paper in moisture prevention packets.

Store paper on a flat surface to prevent bends or warping.

Do not store unwrapped paper in high temperature and humid locations.

 Please adhere to the following points when loading paper in a tray

Align the stack of paper neatly before setting it in a tray.

Do not use paper that is creased or wrinkled.

Do not use warped or curled paper.

Do not load paper of mixed sizes together into a tray.

Carefully fan labels before use. Otherwise, the paper may stick together, resulting in paper jams, or multiple sheets being fed to the machine simultaneously.

2 Paper and Other Media

Loading Paper

This section describes how to load paper.

 Types of paper loaded in trays

Paper and Other Media

The machine automatically detects the size and orientation of loaded paper in a tray, but not a paper type. Normally, each tray is set to plain paper. When loading paper other than plain paper, you must change the paper type setting. You can name paper types and can set up to five paper types as user-defined paper.

For information on changing the paper type settings, refer to "Changing the Paper Settings" (P.56).

 Automatic Tray Selection

If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print driver's screen when printing, the machine automatically selects the paper tray according to the size and orientation of the document to be printed. This is called [Automatic Tray Selection].

When copying, selecting [Auto Select] for [Paper Supply] enables automatic tray selection. If the machine detects two or more corresponding trays for the automatic tray selection, the machine selects the tray with the highest priority specified in [Paper Type Priority] among the trays set under [Paper Type Settings]. Trays whose [Paper Type Priority] setting is set to [Auto Paper Off] are ignored in automatic tray selection. Also, if the [Paper Type Priority] settings are identical, the tray priority is determined by [Paper Tray Priority].

Note • Some trays may not be selected in automatic tray selection depending on the setting of that tray for

[Auto Paper Select]. For more information, refer to "Change Settings" (P.152).

• Tray 5 cannot be selected in automatic tray selection.

• When the paper runs out during copying or printing, select a tray containing the same sized paper

and orientation, and the machine continues copying or printing (Auto Tray Switching feature). The machine cannot switch to a tray containing a paper type for which [Paper Type Priority] is set to [Auto Paper Off].

For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the paper substitute feature, refer to "Paper Tray Settings" (P.151). You can also set these settings from CentreWare Internet Services.

 Adding paper

When the machine runs out of paper during copying or printing, a message appears on the touch screen. Add paper according to the message instructions. Copying or printing automatically resumes when paper is added.

Note • Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

paper jams, or multiple sheets being fed to the machine simultaneously.

Loading Paper in Trays 1 to 4

The following describes the procedures to load paper in Trays 1 to 4. When the machine runs out of paper during copying or printing, a message appears on the

touch screen. Add paper according to the message instructions. Copying or printing automatically resumes when paper is added.

Important • The user documentations may be placed in a tray when the machine is first installed. In the case, be

sure to remove the user documentations from the tray. Otherwise, it may cause paper jams or machine malfunction.

• Do not place any objects other than paper in the trays.

Note • Trays 3 and 4 are optional for some models.

• Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays 1 to 4" (P.54).

Loading Paper

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do not

pull out the tray that is being used for a job.

• To prevent paper jams or erroneous

detection of loaded paper in a tray by the machine, do not add paper on top of any remaining paper in the tray. Remove any remaining paper in the tray, and then load that paper on top of the newly loaded paper.

• Do not pull out all the trays together.

Otherwise, the machine gets inclined and turns over, which may cause injuries.

2 Load and align the edge of the paper against

the left edge of the tray, with the side to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line ("MAX" in the right figure). It may cause paper jams or machine malfunction.

• Do not place any paper or objects in the

empty space on the right side of Trays 1 to 4. It may cause paper jams or machine malfunction.

3 Push the tray in gently until it stops.

Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine malfunction.

Paper and Other Media

When the Envelope Tray (Optional) is Installed

When the Envelope Tray (optional) is inserted into the slot for Tray 1, you can load envelopes in the tray.

The following sizes of envelopes can be loaded in the Envelope Tray.

Monarch (3.9 x 7.5")

Commercial #10 (4.1 x 9.5")

C5 (162 x 229 mm)

Important • Insert the Envelope Tray in the slot for Tray 1 only. Inserting the Envelope Tray in any other slot will

damage it.

• The Envelope Tray can only be used in place of Tray 1. The standard Tray 1 cannot be used while the

Envelope Tray is used.

• To use Tray 1 as the Envelope Tray, select [Coupled as Envelope Feeder] in [Tray 1 Configuration],

and then select the [Envelope Feeder] check box on the [Tray 1] screen under [Paper Tray Attributes] in the System Administration mode. For more information, refer to "Tray 1 Configuration" (P.170) and "Paper Tray Attributes" (P.151).

DL (110 x 220 mm)

Custom size (148 x 241 to 98 x 162 mm)

2 Paper and Other Media

Paper and Other Media

1 Pull out the Envelop Tray until it stops.

Important • While the machine is processing a job, do not

pull out the tray that is being used for a job.

• To prevent paper jams or erroneous

detection of loaded envelopes in a tray by the machine, do not add envelopes on top of any remaining envelopes in the tray. Remove any remaining envelopes in the tray, and then load those envelopes on top of the newly loaded envelopes.

• Do not pull out all the trays together.

Otherwise, the machine gets inclined and turns over, which may cause injuries.

2 Load the envelopes in the Envelope Tray with

the side to be copied or printed on facing up and the edge with the flap against the left edge of the tray.

Important • Do not load envelopes above the maximum

fill line ("MAX" in the right figure). It may cause paper jams or machine malfunction.

• Do not place any paper or objects in the

empty space on the right side of the Envelope Tray. It may cause paper jams or machine malfunction.

3 Adjust the paper guides to the size of the envelopes.

4 Push the Envelope Tray in gently until it stops.

Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine malfunction.

5 Select the envelope size on the control panel.

Important • The machine does not automatically detect the envelope size loaded in the Envelope Tray. Make

sure to select the correct envelope size on the control panel. For information on how to select the envelope size, refer to "3 Copy" > "Copy" > "Paper Supply (Selecting the Paper for Copying)" in the User Guide.

Loading Paper in Tray 5

When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4, use Tray 5. The following describes the procedures to load paper in Tray 5. For printings, specify the instructions using the [Paper/Output] tab in the print driver. Also specify the type of paper to be loaded.

Important • To prevent from paper jams and erroneous detection of paper loaded in the tray by the machine, do

not take out paper of a package until the tray runs out of paper.

Note • Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

paper jams, or multiple sheets being fed to the machine simultaneously.

1 Open Tray 5.

Note • If necessary, pull out the extension tray. The

extension tray can be extended in two stages. Pull out the extension tray gently.

2 Load paper with the side to be copied or

printed on facing down, inserting the paper until its edge lightly touches against the paper feed entrance.

Important • Do not load mixed paper types into the tray.

• Do not load paper above the maximum fill

line. It may cause paper jams or machine malfunction.

• When making copies or prints on thick-stock

paper and the paper will not feed into the machine, apply a curl to the paper as shown in the figure on the right. Note, however, that excessively bending or folding the paper may cause paper jams.

• Depending on the type of the heavyweight

paper, paper may not be fed to the machine or image quality may deteriorate.

Loading Paper

Paper and Other Media

3 Adjust the paper guides to align the edges of

the paper loaded.

4 Instruct a copy or print job.

2 Paper and Other Media

CAUTION

Changing the Paper Size

This section describes how to change the paper size in Trays 1 to 4.

Note • The types of paper in Trays 1 to 4 are preset. Normally, Trays 1 to 4 are set to plain paper. When

changing to a different paper type, change the paper quality settings to match the type of paper to be loaded so that you can maintain high quality printing.

Paper and Other Media

For more information on corresponding paper sizes, refer to "Paper Tray Settings" (P.151).

For more information on how to copy on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper Supply (Selecting the Paper for Copying)" in the User Guide. For more information on how to print on non-standard size paper, refer to the help of the print driver.

Important • Do not load paper of mixed sizes together into a tray.

Changing the Paper Size for Trays 1 to 4

The following describes how to change paper size in Trays 1 to 4.

Note • Trays 3 and 4 are optional for some models.

For more information on paper type settings, refer to "Changing the Paper Settings" (P.56).

• When loading non-standard size paper, you must register the paper size. For information on

registering paper sizes, refer to "Paper Size" (P.152).

• The types of paper in Trays 1 to 4 are preset. There are 11 paper types: Plain paper, Bond paper,

Recycled paper, Heavyweight paper, Gloss paper, Labels, Custom paper 1 to 5, and normally, plain paper is set. When changing to a different paper type, change the paper quality settings to match the type of paper to be loaded so that you can maintain high quality printing. For more information on paper type settings, refer to "Changing the Paper Settings" (P.56).

• When loading non-standard size paper, you must register the paper size. For information on

registering paper sizes, refer to "Paper Tray Attributes" (P.151).

1 Pull out the Tray until it stops.

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do not pull out the tray that is being used for a job.

• To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add

paper on top of any remaining paper in the tray.

2 Remove any paper loaded in the tray.

3 While pinching the two paper guides, move

them to the positions for the paper size you are loading.

4 Load and align the edge of the paper against

the left side of the tray, with the side to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line.

5 Push the tray in gently until it stops.

Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine malfunction.

Note • Affix the paper size label to the front of the paper tray.

For more information on paper type settings, refer to "Changing the Paper Settings" (P.56).

When the Envelope Tray (Optional) is Installed

The following describes how to change the envelope size in the Envelope Tray (optional).

1 Pull out the Envelope Tray until it stops.

Important • While the machine is processing a job, do not

pull out the tray that is being used for a job.

• To prevent paper jams or erroneous

detection of loaded envelopes in the Envelope Tray by the machine, do not add envelopes on top of any remaining envelopes in the tray.

Changing the Paper Size

Paper and Other Media

2 Remove any envelopes loaded in the tray.

3 While pinching the two paper guides, move

them to the positions for the envelope size you are loading.

4 Load the envelopes in the Envelope Tray with

the side to be copied or printed on facing up and the edge with the flap against the left edge of the tray.

Important • Do not load paper above the maximum fill

line.

5 Push the tray in gently until it stops.

Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine malfunction.

For more information on paper type settings, refer to "Changing the Paper Settings" (P.56).

2 Paper and Other Media

<Log In/Out> button

Changing the Paper Settings

This section describes how to change the paper type for Trays and how to set image quality processing by the individual paper type.

After loading paper in a tray, specify the type of paper loaded and select image quality for

Paper and Other Media

the paper type. Setting Image quality for each paper type enables you to print with the most suitable image quality for the paper type. For more information on setting image quality for each paper type, refer to "Image Quality" (P.154).

Note • Users can name Custom 1 to Custom 5 displayed in the paper type settings. For information on how

to set names to Custom 1 to Custom 5, refer to "Custom Paper Name/Color" (P.151).

• You can change the paper type setting without entering to the System Administration mode on the

[Setup] screen, which is displayed by selecting [Setup] in the [Services Home] screen if you configure the settings in advance. For more information, refer to "Customize Paper Supply Screen" (P.152).

1 Press the <Log In/Out> button.

123

456

789

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home] screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common Service

Settings] > [Paper Tray Settings].

5 Select [Paper Tray Attributes].

6 Select a paper tray for changing the paper type

setting under [Items].

Changing the Paper Settings

Paper and Other Media

7 Select [Change Settings].

8 Select the [Paper Type], [Paper Size], [Paper

Color], and [Auto Paper Select] respectively.

9 Select [Cancel], [Save], [Close] or [Confirm] repeatedly until the [Paper Tray Settings]

screen is displayed.

10 Select [Image Quality].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

11 Select the paper type for changing the image

quality settings under [Items], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

2 Paper and Other Media

Paper and Other Media

12 Select the image quality, and then select

[Save].

13 Make sure that the paper type you selected is displayed under [Current Settings] of [Items],

and then select [Close].

14 Select [Close] repeatedly until the [Tools] screen is displayed.

15 Select [Close].

3 Maintenance

This chapter describes how to replace consumables, clean the machine, calibrate colors, print a report/list, and delete a print job with an invalid User ID.

Replacing Consumables..............................................................................................................60

Cleaning the Machine..................................................................................................................88

Executing Calibration...................................................................................................................93

Printing a Report/List...................................................................................................................97

Deleting a Private Charge Print Job with an Invalid User ID.......................................98

Setting Restore Tool.....................................................................................................................99

3 Maintenance

WARNING

Replacing Consumables

The machine is provided with the following consumables and periodic replacement parts. We recommend the use of the following consumables as they are manufactured to meet the specifications of the machine.

Maintenance

Type of Consumables/

Periodic Replacement Parts

Toner cartridge K (Black) CT201434 1 unit/box

Toner cartridge C (Cyan) CT201435 1 unit/box

Toner cartridge M (Magenta) CT201436 1 unit/box

Toner cartridge Y (Yellow) CT201437 1 unit/box

Drum cartridge K (Black) CT350947 1 unit/box

Drum cartridge C (Cyan) CT350948 1 unit/box

Drum cartridge M (Magenta) CT350949 1 unit/box

Drum cartridge Y (Yellow) CT350950 1 unit/box

Waste toner container CWAA0777 1 unit/box

Staple cartridge (Finisher-A1/B1)*

Staple cartridge (Booklet Maker Unit for Finisher-B1)*

Stamp Replacement Kit F451 -

Fusing Unit 220V CWAA0791 1 unit/box

Fusing Unit 110V CWAA0792 1 unit/box

IBT Unit CWAA0793 1 unit/box

Product Code Quantity/Box

CWAA0540 5,000 staples × 3 sets/box

CWAA0728 2,000 staples × 4 sets/box

2nd BTR Unit CWAA0794 1 unit/box

*1 : For Finisher-A1 and Finisher-B1 *2 : For Booklet Maker Unit for Finisher-B1

Note • We recommend that you always keep spare consumables/periodic replacement parts available.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal

Never throw a waste toner container into an open flame. Toner may catch fire and cause burn injuries or explosion. If you have a used waste toner container no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION

Keep drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water. If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

 Handling consumables/periodic replacement parts

Do not store boxes of consumables/periodic replacement parts upright.

Do not unpack consumables/periodic replacement parts before use. Avoid storing consumables/periodic replacement parts in the following locations:

- In high temperature and humid locations

- Near heat-generating devices

- Areas exposed to direct sunlight

- Dusty areas

When using consumables/periodic replacement parts, carefully read precautions for use. Precautions for use are instructed on their bodies or packages, or a precaution sheet is included in their packages.

We recommend always keeping spare consumables/periodic replacement parts in stock.

When calling our Customer Support Center to order consumables/periodical replacement parts, have the product codes ready.

The use of consumables/periodic replacement parts not recommended by Fuji Xerox could impair machine quality and performance. Use only consumables/periodic replacement parts recommended by Fuji Xerox.

Replacing Consumables

Maintenance

 Checking the status of consumables

You can check the status of consumables on the [Supplies] screen.

For information on consumables, refer to "Supplies" (P.120).

The following shows the reference section for each procedure.

Replacing Toner Cartridges ......................................................................................................................................................... 62

Replacing Waste Toner Container (R5) .................................................................................................................................... 64

Replacing Drum Cartridges R1, R2, R3, or R4 .......................................................................................................................... 67

Replacing Staple Cartridge (for Finisher-A1) .......................................................................................................................... 71

Replacing Staple Cartridge (for Finisher-B1)........................................................................................................................... 73

Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1) ............................................................................... 74

Emptying Punch Waste Container (for Finisher-B1).............................................................................................................. 75

Replacing Stamp ............................................................................................................................................................................ 76

Replacing Fusing Unit ................................................................................................................................................................... 78

3 Maintenance

WARNING

Replacing IBT Unit .........................................................................................................................................................................79

Replacing 2nd BTR Unit ................................................................................................................................................................84

Replacing Toner Cartridges

The following messages are displayed on the touch screen depending on the amount of toner remaining. Replace the toner cartridge according to the message.

Maintenance

Message*

Please order a Yellow Toner [Y] Cartridge.

Remaining Page Yield*

Black: Approx. 3,000 pages Other than Black: Approx. 2,500 pages

Solution

You do not need to replace the Toner Cartridge immediately. Order the Toner Cartridge displayed on the screen.

Yellow Toner [Y] Cartridge needs to be replaced soon.

Yellow Toner [Y] Cartridge needs to be replaced.

Approx. 40 pages Replace the toner cartridge with

a new one.

-The machine will stop. Replace the toner cartridge with a new one.

*1 : The messages in the above table apply to Yellow Toner. "Yellow Toner [Y]" shown in the messages vary depending on the

color and number of the applicable toner.

*2 : Th e remaining page yield for copy/print jobs is ap plicable when A4 paper LEF ( ) is used. T he value is an estimate and varies

depending on the conditions such as the content printed, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and the machine operating environment.

Important • When replacing a toner cartridge, toner may spill and soil the floor. We recommend laying paper on

the floor beforehand.

• The use of toner cartridges not recommended by Fuji Xerox may degrade image quality and

performance. Use only toner cartridges recommended by Fuji Xerox.

• When the remaining amount of toner is low, the machine may stop printing and display a message.

If this occurs, replace the toner cartridge to resume copying or printing.

• Replace toner cartridges while the machine is on.

• Copy or print density may decrease slightly after the message "Please order a XXX Toner Cartridge"

appears on the touch screen.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the toner cartridge.

• When replacing the toner cartridge, press the <Machine Status> button and check the current status

for the toner cartridge even when the control panel is lit.

• If you replace a toner cartridge with a partially used toner cartridge, the number of pages that you

can copy or print after the message "Please order a XXX Toner Cartridge" is displayed may differ significantly from the values described in the above table.

1 Make sure that the machine is not operating,

WARNING

and open the front cover.

2 Put your hand under the dent of the toner

cartridge indicated in the message, and slightly lift up the cartridge.

Note • "Y", "M", "C", or "K" indicates Yellow, Magenta,

Cyan, and Black, respectively.

Replacing Consumables

Maintenance

3 Pull out the toner cartridge slowly, and slide it

out.

Important • Slide out the toner cartridge gently. Otherwise, toner may spill from the cartridge.

• If you have a used toner cartridge which is no longer needed, contact our Customer Support Center

for its disposal.

4 Take the new toner cartridge of the same color

out of the box, and shake the cartridge up and down and left and right for ten times.

Maintenance

3 Maintenance

5 Hold the cartridge with the arrow facing up,

and push the cartridge in slowly until it stops.

6 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

paused.

Replacing Waste Toner Container (R5)

The waste toner container holds used toner. The following messages are displayed on the touch screen according to the status of the waste toner container. Follow the messages.

Message Remaining Page Yield* Solution

Please order a Waste Toner Container.

The Waste Toner Container needs to be replaced.

* : The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The value is an estimate and varies

depending on the conditions such as the content printed, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and machine operating environment.

DocuCentre-IV C2265 Approx. 1,000 pages

DocuCentre-IV C2263 Approx. 900 pages

-The machine will stop. Replace

Order the waste toner container.

the waste toner container with a new one.

Replacing Consumables

WARNING

When replacing the waste toner container, clean the laser scanners located behind the waste toner container by using the cleaning bar supplied with a new waste toner container to prevent inconsistencies in density or color in copies and prints.

Important • Do not touch the five gray-colored sponge parts on the back side of the waste toner container.

Otherwise, your hands may get dirty with toner.

• When you replace the waste toner container, toner may spill and soil the floor. We recommend

laying paper on the floor beforehand.

• The proper disposal of used waste toner containers is required. Return the old waste toner container

to our Customer Support Center.

• The use of waste toner containers not recommended by Fuji Xerox may degrade image quality and

performance. Use only waste toner containers recommended by Fuji Xerox.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the waste toner container.

• When replacing the waste toner container, press the <Machine Status> button and check the current

status for the waste toner container even when the control panel is lit.

Maintenance

1 Make sure that the machine is not operating,

and open the front cover.

2 While holding down the tabs on the top of the

waste toner container, lay the container down toward you and then pull out the container upward at an angle.

Note • After removing the waste toner container

from the machine, do not turn the container upside down. Otherwise, toner may spill.

Maintenance

Waste Toner Container

3 Maintenance

3 Prepare a new waste toner container and

cleaning bar.

Note • Take a new container and cleaning bar out of

the box in advance.

4 Clean each of the laser scanners once with the

new cleaning bar. Insert the cleaning bar into each slot until it stops, and then slowly slide the bar back out.

5 After cleaning the laser scanners, remove the

old cleaning bar from the back side of the front cover.

6 Attach the new cleaning bar to the back side of

the front cover.

7 Align the dents at the bottom of the waste

toner container with the tabs on the machine.

8 Raise the waste toner container toward the

inside of the machine until it clicks into place.

9 Insert the used waste toner container into the

supplied plastic bag.

Replacing Consumables

Maintenance

10 Use both hands to carefully place the used

waste toner container into the empty box. Place also the old cleaning bar in the box.

Important • Return the old waste toner container to our

Customer Support Center.

11 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

paused.

Replacing Drum Cartridges R1, R2, R3, or R4

The machine displays the following messages when a drum cartridge needs to be replaced. When the message is displayed, contact our Customer Support Center.

Refer to this section and locate the position or the indicated drum cartridge (R1, R2, R3, or R4), and replace the drum cartridge.

If you continue to copy or print without replacing the drum cartridge after the message is displayed on the touch screen, the machine will stop after copying or printing the number of pages shown in the following table.

Message Remaining Page Yield Solution

Please order a Drum Cartridge RX.

Drum Cartridge needs to be replaced.

DocuCentre-IV C2265 Approx. 2,000 pages

DocuCentre-IV C2263 Approx. 1,700 pages

- Replace the drum cartridge with a

You do not need to replace the Drum Cartridge immediately. Order the Drum Cartridge displayed on the screen.

new one.

Maintenance

CAUTION

3 Maintenance

When replacing drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

Keep drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

Important • The use of drum cartridges not recommended by Fuji Xerox may degrade image quality and

performance. Use only drum cartridges recommended by Fuji Xerox.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the drum cartridge.

• When replacing the drum cartridge, press the <Machine Status> button and check the current status

for the drum cartridge even when the control panel is lit

Note • Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent lighting. Do

not touch or scratch the surface of the drum. Doing so may result in unsatisfactory printing.

• When storing drum cartridges, do not leave them unpacked before use. The drum cartridges may be

deteriorated when exposed to light.

• The remaining page yield is applicable when A4 paper LEF ( ) is used. The value is an estimate and

varies depending on the conditions such as the paper size, the paper orientation, the number of pages continuously print, and the machine operating environment.

• Replace the drum cartridge while the machine is switched on. If the power is switched off, all

information stored to the machine's memory will be erased.

• Images output from the machine may get dirty after the message "Please order a Drum Cartridge

XXX RX" appears on the touch screen.

1 Make sure that the machine is not operating,

and open the front cover.

2 While holding down the tabs on the top of the

waste toner container, lay the container down toward you and then pull out the container upward at an angle.

Note • After removing the waste toner container

from the machine, do not turn the container upside down. Otherwise, toner may spill.

3 Rotate the release lever of the drum cartridge

cover counterclockwise.

Replacing Consumables

Maintenance

4 Lower the cover.

Note • The drum cartridge is unlocked.

5 Pull down the handle of the drum cartridge

indicated in the message (R1, R2, R3, or R4) and gently slide out the cartridge.

Important • When removing the drum cartridge, be

careful not to drop it on the floor.

• Be careful not to touch the waste toner

transport pipe (A) located at the edge of the drum cartridge as it is dirty with toner. If toner gets on your hands, wash it off.

Note • This section explains how to replace the drum

cartridge R1, as an example.

6 Hold the bottom of the drum cartridge as

shown in the illustration, and pull it out from the machine.

Important • Be careful not to touch the toner attached to

the cartridge.

7 Take the new drum cartridge out of the box, and insert the used drum cartridge into the

supplied plastic bag and place it into the box.

Important • Do not place the new drum cartridge in an upright position.

• Return the old drum cartridge to our Customer Support Center.

Maintenance

3 Maintenance

8 Pull out all the yellow ribbons extending from

the drum cartridge.

9 Insert the new drum cartridge with protective

cover in the housing on the machine.

10 Push the drum cartridge straight in the housing

until it clicks into place.

11 Grasp the orange tab on top of the drum

cartridge, and then carefully pull out the protective cover.

Note • Place the protective cover into the empty

box.

12 Return the cover to the original position.

Note • Push the cover until it clicks into place.

Replacing Consumables

13 Rotate the release lever clockwise to lock the

cover.

14 Clean the laser scanner for the drum cartridge you have replaced.

Note • For information on how to clean the laser scanner, refer to "Cleaning the Interior (Laser Scanners)"

(P.88).

15 Align the dents on the bottom of the waste

toner container with the tabs on the machine.

Maintenance

16 Raise the waste toner container toward the

inside of the machine until it clicks into place.

17 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

paused.

Replacing Staple Cartridge (for Finisher-A1)

When the optional Finisher-A1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and performance.

Use only staple cartridges recommended by Fuji Xerox.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the staple cartridge.

• When replacing the staple cartridge, press the <Machine Status> button and check the current

status for the staple cartridge even when the control panel is lit.

Note • To order a staple cartridge, contact our Customer Support Center.

Maintenance

3 Maintenance

1 Make sure that the machine is not operating,

and open the finisher front cover.

2 Take the staple cartridge out of the finisher.

3 After you take out the staple cartridge, check

inside of the finisher for any remaining staples.

4 Pinch both sides of the empty staple case with

your fingers (1), and remove the staple case from the cartridge (2).

5 Insert the front side of the new staple case into

the staple cartridge (1), and then push the rear side into the cartridge (2).

6 Push the staple cartridge into the finisher until

it clicks into place.

7 Close the finisher front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

paused.

Replacing Staple Cartridge (for Finisher-B1)

When the optional Finisher-B1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and performance.

Use only staple cartridges recommended by Fuji Xerox.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the staple cartridge.

• When replacing the staple cartridge, press the <Machine Status> button and check the current

status for the staple cartridge even when the control panel is lit.

Note • To order a staple cartridge, contact our Customer Support Center.

Replacing Consumables

Maintenance

1 Make sure that the machine is not operating,

and open the finisher front cover.

2 Grasp the handle and pull out the staple

cartridge holder to the right, towards you.

Maintenance

3 Maintenance

3 Take the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A slight

force is required to pull the cartridge out of the finisher.

4 Pinch both sides of the empty staple case with

your fingers (1), and remove the staple case from the cartridge (2).

5 Insert the front side of the new staple case into

the staple cartridge (1), and then push the rear side into the cartridge (2).

6 Push the staple cartridge into the finisher until

it clicks into place.

7 Close the finisher front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

paused.

Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

When the optional Booklet Maker Unit for Finisher-B1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and performance.

Use only staple cartridges recommended by Fuji Xerox.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the staple cartridge.

• When replacing the staple cartridge, press the <Machine Status> button and check the current

status for the staple cartridge even when the control panel is lit.

Note • To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher side cover.

2 Hold the tabs on both sides of the staple

cartridge and pull the cartridge out of the finisher.

Replacing Consumables

Maintenance

3 Hold the tabs on both sides of a new staple

cartridge, and insert it into the original position until it clicks.

4 Repeat steps 2 and 3 to replace the other staple cartridge.

5 Close the finisher side cover.

Note • If the cover is not completely closed, a message will appear and the machine remains paused.

Emptying Punch Waste Container (for Finisher-B1)

When the optional Finisher-B1 is installed and the hole punch waste container becomes full, a message appears on the touch screen. When the message appears, empty the hole punch waste container as instructed.

Make sure to discard all paper chads when emptying the hole punch waste container. Not doing so will cause the container to fill up before the message telling you to empty the container appears again, and this can cause machine malfunction.

Important • Empty the hole punch waste container when the machine is on. If you empty the container while the

machine is off, the machine does not recognize that the container has been emptied.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing the <Energy

Saver> button and the <Machine Status> button on the control panel before you replace the punch waste container.

• When replacing the punch waste container, press the <Machine Status> button and check the

current status for the punch waste container even when the control panel is lit.

Maintenance

3 Maintenance

1 Make sure that the machine is not operating,

lift the top transport cover, and then open the front transport cover of the finisher.

2 Pull out the hole punch waste container.

3 Empty the container.

4 Insert the emptied hole punch waste container

into the finisher until it stops.

5 Close the front transport cover, and then close the top transport cover of the finisher.

Note • If the cover is not completely closed, a message will appear and the machine remains paused.

Replacing Stamp

If the machine offers the Fax service and the Stamp Kit (optional) is installed, replace the stamp cartridge when stamp impressions start to fade.

Important • Do not touch the ink pad of the stamp cartridge as the ink may be adhered to the pad. If it comes

Note • We recommend always keeping spare consumables/periodic replacement parts in stock.

into contact with your skin, wash immediately.

• Problems caused by using consumables not recommended by Fuji Xerox are not covered by the

maintenance service contract.

• Before using consumables, carefully read instructions and precautions on their packages.

• To order consumables, contact our Customer Support Center.

(Product Name: Stamp Replacement Kit, Product Code: F451)

1 Pull up the knob on the document feeder top

Lever

cover, and open the document feeder top cover completely.

2 Pull up the lever to open the inner cover.

Replacing Consumables

Maintenance

3 Stick the supplied pin into the old stamp

cartridge, and pull it straight out of the machine.

Note • If only the sponge part of the stamp

cartridge is removed, make sure of removing the bottom part of the cartridge.

4 Insert the new stamp cartridge.

5 Close the inner cover of the document feeder.

6 Close the left cover of the document feeder until it clicks into place, and confirm that there

is no space between the near or far side of the cover and the document feeder.

3 Maintenance

CAUTION

Replacing Fusing Unit

When the fusing unit is near or reaches the end of its life, the following messages are displayed on the touch screen. Follow the messages.

Message Remaining Page Yield Solution

Maintenance

Consumables need to be ordered. Press Machine Status button and select the Supplies tab for details.

Consumables need to be replaced. Press Machine Status button and select the Supplies tab for details.

Fusing Unit Safety When removing the fusing unit, always switch off first and wait for 40 minutes until it

cools off.

Approx. 3,500 pages Order the fusing unit.

- Replace the fusing unit with a new one.

1 Switch off the power, and then switch off the main power.

For information on how to switch off the power and the main power, refer to "2 Product Overview" > "Power Source" in the User Guide.

2 Wait for 40 minutes for the fusing unit to cool down.

3 Open Tray 5 (1), and then while lifting up the

release lever (2) gently open the top left cover (3).

4 Loosen the screws on both sides of the fusing

unit completely.

5 Hold the fusing unit by the grips on both sides,

and remove the fusing unit from the machine.

Important • The fusing unit weights approximately 2.5 kg.

Be careful not to drop the unit.

6 Take out a new fusing unit from the box.

7 Hold the new fusing unit by the grips on both

sides, and then place the fusing unit onto the machine.

Important • Hold the fusing unit with both hands so that

you do not drop it.

Replacing Consumables

Maintenance

8 While holding the fusing unit with one hand,

tighten the screws on both sides with the other hand.

9 Push the center of the top left cover and close the cover gently, and then close Tray 5.

10 Switch on the main power, and then switch on the power.

For information on how to switch on the power and the main power, refer to "2 Product Overview" > "Power Source" in the User Guide.

Replacing IBT Unit

When the IBT Unit is near or reaches the end of its life, the following messages are displayed on the touch screen. Follow the messages.

Message Remaining Page Yield Solution

Consumables need to be ordered. Press Machine Status button and select the Supplies tab for details.

Consumables need to be replaced. Press Machine Status button and select the Supplies tab for details.

Approx. 1,500 pages Order the IBT Unit.

- Replace the IBT Unit with a new one.

Maintenance

3 Maintenance

1 Make sure that the machine is not operating,

and open the front cover.

2 While holding down the tabs on the top of the

waste toner container, lay the container down toward you and then pull out the container upward at an angle.

Note • After removing the waste toner container

from the machine, do not turn the container upside down. Otherwise, toner may spill.

3 Rotate the release lever of the drum cartridge

cover counterclockwise.

4 Lower the cover.

Note • The drum cartridge is unlocked.

5 Open Tray 5 (1), and then while lifting up the

release lever (2) gently open the top left cover (3).

Important • Be sure to open the top left cover. Otherwise,

the IBT Unit cannot be removed from the machine.

6 Take out the plastic sheet from the box of a

new IBT Unit and place the sheet on the floor.

7 Hold the IBT Unit by its handle marked with

"R6", and slide out the unit.

Replacing Consumables

Maintenance

8 While holding the handles on both sides of the

IBT Unit, remove the unit from the machine.

Important • Do not touch any areas of the IBT Unit other

than the handles. Otherwise, your hands may get dirty with toner.

9 Place the used IBT Unit on the plastic sheet

that you placed in step 6, and wrap the unit with the sheet as shown in the illustration.

10 Take out a new IBT Unit from its box.

11 Remove the stopper from the new IBT Unit as

shown in the illustration.

Maintenance

3 Maintenance

12 While holding the handles on both sides of the

IBT Unit, insert the unit to the line marked with the arrows as shown in the illustration, into the slot on the machine.

Important • Do not touch any areas of the IBT Unit other

than the handles.

13 While holding the IBT Unit by its handle

marked with "R6", slide the unit into the machine until it is placed into position.

Important • Be sure to insert the unit into the slot on the

machine to the line marked with the arrows in step 12. Otherwise, the unit cannot be placed into the position.

14 Return the cover to the original position.

Note • Push the cover until it clicks into place.

15 Rotate the release lever clockwise to lock the

cover.

16 Align the dents on the bottom of the waste

<Machine Status> button

toner container with the tabs on the machine.

17 Raise the waste toner container toward the

inside of the machine until it clicks into place.

Replacing Consumables

Maintenance

18 Close the front cover.

Note • If the front cover is not completely closed, a

message will appear and the machine will remain paused.

19 Push the center of the top left cover and close the cover gently, and then close Tray 5.

Resetting the Counter for the IBT Unit

After you have finished replacing the IBT Unit, reset its counter on the touch screen.

1 Press the <Machine Status> button.

123

456

789

2 Select the [Supplies] tab and select [Other

Consumables] from the drop-down list box.

Maintenance

3 Maintenance

3 Select [Transfer Belt [R6]].

4 Select [Reset Counter].

5 Select [Reset].

6 Select [Close] repeatedly until the [Services Home] screen is displayed.

Replacing 2nd BTR Unit

When the 2nd BTR Unit is near or reaches the end of its life, the following messages are displayed on the touch screen. Follow the messages.

Message Remaining Page Yield Solution

Consumables need to be ordered. Press Machine Status button and select the Supplies tab for details.

Consumables need to be replaced. Press Machine Status button and select the Supplies tab for details.

1 Take out the plastic bag from the box of a new

2nd BTR Unit.

Approx. 1,500 pages Order the 2nd BTR Unit.

-Replace the 2nd BTR Unit with a new one.

2 Open Tray 5 (1), and then while lifting up the

release lever (2) gently open the top left cover (3).

3 Loosen the screws on both sides of the 2nd BTR

Unit completely.

Replacing Consumables

Maintenance

4 Lift the 2nd BTR Unit to remove from the

machine.

5 Insert the used 2nd BTR Unit into the plastic

bag taken out from the box in step 1.

6 Take a new 2nd BTR Unit from the box.

Maintenance

3 Maintenance

7 Hold the 2nd BTR Unit by both ends, and place

the unit on the inside of the top left cover while aligning the arrows and then aligning the projections on the top left cover with the holes on the unit.

8 Tighten the screws on both sides of the 2nd

BTR Unit.

9 Push the center of the top left cover and close the cover gently, and then close Tray 5.

10 Place the used 2nd BTR Unit (1) and then the

packaging material (2) into the box.

Resetting the Counter for the 2nd BTR Unit

<Machine Status> button

After you have finished replacing the 2nd BTR Unit, reset its counter on the touch screen.

1 Press the <Machine Status> button.

2 Select the [Supplies] tab and select [Other

Consumables] from the drop-down list box.

Replacing Consumables

123

456

789

Maintenance

3 Select [Second Bias Transfer Roll [R7]].

4 Select [Reset Counter].

5 Select [Reset].

6 Select [Close] repeatedly until the [Services Home] screen is displayed.

3 Maintenance

WARNING

CAUTION

Cleaning the Machine

This section describes how to clean the machine such as the machine exterior, document cover, document feeder, and document glass.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

Maintenance

Cleaning the Exterior

1 Wipe the exterior with a firmly wrung soft cloth

2 Wipe off any excess water with a soft cloth.

When cleaning this product, always switch off the power and then the main power inside the body front cover, and unplug the product. Access to a live machine interior may cause electric shock.

The following describes how to clean the exterior of the machine.

Important • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the machine

as they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or

damage documents during copying.

moistened with water.

Important • Do not use cleaning agents other than water

or neutral detergent.

Note • If you cannot remove the dirt easily, gently

wipe the machine with a soft cloth moistened with a small amount of neutral detergent.

Cleaning the Interior (Laser Scanners)

The following describes how to clean the interior (laser scanners or Raster Output Scanner (ROS)) of the machine.

Normally, clean the laser scanners when you replace the waste toner container. However, if you have image quality problems such as white or colored stripes appearing on copied or printed outputs, clean the laser scanners.

Important • Clean the laser scanners periodically when you replace the waste toner container.

1 Make sure that the machine is not operating,

and open the front cover.

2 While holding down the tabs on the top of the

waste toner container, lay the container down toward you and then pull it out from the machine.

Cleaning the Machine

Maintenance

3 Remove the cleaning bar from the back side of

the front cover, and then clean each of the laser scanners once with the bar. Insert the cleaning bar into each slot until it stops, and then slowly slide the bar back out.

4 Return the cleaning bar to the back side of the

front cover.

Maintenance

3 Maintenance

5 Align the dents on the bottom of the waste

toner container with the tabs on the machine.

6 Raise the waste toner container toward the

inside of the machine until it clicks into place.

7 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will remain

Cleaning the Touch Screen

The following describes how to clean the touch screen.

1 Wipe only the LCD area with a soft cloth

moistened with neutral detergent or alcohol.

Important • When you moisten the cloth with neutral

paused.

detergent or alcohol, do not allow the excess liq uid to drip down from t he clo th. If the cloth is moistened with the excess liquid, wring the cloth gently before wiping the LCD area.

• Do not use any volatile liquids on the

machine such as benzene and paint thinner, or insect repellent as these may discolor, deform, or crack the machine exterior.

• Cleaning the touch screen with an excessive force may cause the screen to be damaged. Wipe the

screen gently.

Cleaning the Document Cover and Document Glass

If the document cover and document glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clean copies at all times, clean the document cover and the document glass about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or

coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or

damage documents during copying, faxing, or scanning.

Cleaning the Machine

1 Wipe the document cover with a soft cloth

moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than water

or neutral detergent.

Note • If you cannot remove dirt easily, gently wipe

the document cover with a soft cloth moistened with a small amount of neutral detergent.

2 Wipe the document glass with a soft cloth

moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than water

or neutral detergent.

Note • If you cannot remove dirt easily, gently wipe

the document glass with a soft cloth moistened with a small amount of neutral detergent.

Cleaning the White Chute and Constant Velocity Transport Glass

Maintenance

If the White Chute or constant velocity transport glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clean copies at all times, clean the White Chute and constant velocity transport glass about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or

coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or

damage documents during copying, faxing, or scanning.

1 Wipe the White Chute with a soft cloth

moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not press the film with an excessive force

as it can be easily damaged.

• Do not use cleaning agents other than water

or neutral detergent.

Note • If you cannot remove dirt easily, gently wipe

the film with a soft cloth moistened with a small amount of neutral detergent.

2 Wipe the constant velocity transport glass with

a soft cloth moistened with water to remove any dirt, and then wipe it with a soft dry cloth.

Important • Do not use cleaning agents other than water

or neutral detergent.

Note • If you cannot remove dirt easily, gently wipe

the glass with a soft cloth moistened with a small amount of neutral detergent.

3 Maintenance

Cleaning the Document Feeder Rollers

If the document feeder rollers become soiled, smudges may appear on copies, faxes, or scanned documents and paper jams may occur.

To ensure clean copies at all times, clean the document feeder roller about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or

coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or

damage documents during copying, faxing, scanning, or printing.

1 Pull up the knob on the document feeder top

cover, and open the document feeder top cover

Maintenance

completely.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

2 While turning the rollers, wipe them with a soft

cloth moistened with water.

Important • Do not use cleaning agents other than water

or neutral detergent.

• Use a cloth firmly wrung to prevent water

drops from falling into the machine. If water gets into the machine, it may cause the machine to malfunction.

Note • If you cannot remove dirt easily, gently wipe

the rollers with a soft cloth moistened with a small amount of neutral detergent.

3 Close the document feeder left cover until it clicks into place, and confirm that there is no

space between the near or far side of the cover and the document feeder.

Executing Calibration

The machine can automatically calibrate colors when the reproducibility of density or color in copies and prints deteriorates. The machine can adjust the gradation for each screen type.

The following three types of screen are available.

Copy Job

Calibrates the screen for copying.

Print Job 1

For PCL print drivers

- Calibrates the screen used for the functions ([Image Quality], [Image Adjustment Mode], and [Image Types]) set in the [Color Options] tab.

- Calibrates the screen when [Auto Screening], [Fineness], or [Standard] is selected for [Screen] in the [Advanced] tab.

For PostScript print drivers

Executing Calibration

Maintenance

- Calibrates the screen when [High Quality] for [Image Quality] and [Auto Screening], [Fineness], or [Standard] for [Screen] in the [Color Options] tab is selected.

- Calibrates the screen when [High Speed] for [Image Quality] and [Fineness] or [Standard] for [Screen] in the [Color Options] tab is selected.

Print Job 2

For PCL print drivers

- Calibrates the screen when [Gradation] is selected for [Screen] in the [Advanced] tab.

- Calibrates the screen when [Print Page Mode] is enabled in the [Advanced] tab.

For PostScript print drivers

- Calibrates the screen when [High Speed] of [Image Quality] and [Auto Screening] or [Fineness] of [Screen] in the [Color Options] tab is selected.

Note • We recommend executing auto calibration for all three screen types. When the adjustment for one

screen type is complete, specify the next screen type and repeat the procedure.

• If color is not calibrated despite the periodic execution of auto calibration, contact our Customer

Support Center.

• Confirm the settings of the following items under [Tools] > [System Settings] > [Copy Service

Settings] > [Copy Defaults] in the System Administration mode before executing auto calibration:

- Lighten/Darken: Normal

- Contrast: Normal

-Sharpness: Normal

- Saturation: Normal

- Color Balance: 0, 0, 0

- Color Shift: Normal

• After finishing the auto calibration, change the settings of [Copy Defaults] if necessary. For

information on [Copy Defaults], refer to "Copy Defaults" (P.176).

• During auto calibration, the machine cannot receive print jobs and faxes.

3 Maintenance

<Log In/Out> button

1 Select [Calibration] on the [Services Home]

The following describes how to perform calibration.

screen.

If [Calibration] is not displayed, follow the procedure below.

1) Press the <Log In/Out> button.

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2) Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3) Select [Tools] on the [Services Home] screen.

Note • When the [Service Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4) Select [System Settings] > [Common Service Settings] > [Image Quality Adjustment].

5) Select [Calibration].

2 Set [Screen Type] and [Paper Supply].

Magenta

Note • The following describes calibration procedures using Copy Job, as an example.

• For Paper Supply, select the paper tray on which A4 , A3 , 8.5 x 11" , or 11 x 17" white paper

is loaded.

• Make sure that [Copy & Print Jobs] is selected for [Target].

• If [Copy & Print Jobs] is not selected, calibration is not valid for the mode not listed in [Target].

3 Select [Start].

Note • The message "Outputting the Calibration

Chart... - Copy Job" appears and the document for calibration (Calibration Chart) is printed.

Executing Calibration

Maintenance

4 Align the magenta patch (squares printed at

the top and bottom of the Calibration Chart) of the printed Calibration Chart against the left side of the document glass, and load the chart facing down on the document glass.

Note • Place the Calibration Chart on the document

glass.

5 Place at least five sheets of white paper on the

Calibration Chart to cover the Chart and close the document cover.

6 Select [Start].

The message “Calibration in progress. - Copy Job” appears and the machine automatically calibrates the colors. It takes about 10 seconds to complete calibration.

A screen showing the result appears.

7 Select [Confirm].

8 To continue calibration for other screen types, repeat steps 2 to 7.

Select [Close] repeatedly until the [Tools] screen is displayed.

Maintenance

3 Maintenance

10 Select [Close].

11 Copy or print to confirm the image quality.

Note • During auto calibration, the machine cannot receive print job and faxes.

12 Select [Close].

Printing a Report/List

<Machine Status> button

You can print a report/list to check the settings and communication status. This section describes how to print a report/ list.

Note • When the <Data> indicator is not lit, you cannot print the Stored Documents List.

For information on the types of report/list, refer to "Print Reports" (P.105).

1 Press the <Machine Status> button.

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Printing a Report/List

Maintenance

2 Select [Print Reports].

Note • If [Print Reports Button] under [Reports] is set

to [Disabled], the [Print Reports] button appears only when the [Tools] button is displayed on the [Services Home] screen. For more information on Reports, refer to "Reports" (P.157).

• If you want to print [Billing Data List] or

[Auditron Report (Fax Jobs)], insert a card to the machine before instructing print.

3 Select the service that you want a report or list

for.

4 Select a report or list to print, and then press the <Start> button.

Note • The reports or lists displayed on the screen vary depending on the machine configuration.

3 Maintenance

Deleting a Private Charge Print Job with an Invalid User ID

When the Private Charge Print feature is used, all the print jobs with a User ID, regardless of its validity, are stored with the Private Charge Print feature. The system administrator can set the expiration date and can set up the machine to delete the expired jobs automatically, or manually delete them.

This section describes how to delete documents with an invalid User ID stored with the Private Charge Print feature.

For more information on the Private Charge Print feature, refer to "10 Job Status" > "Printing and Deleting Stored Jobs", and "11 Computer Operations" > "Print" in the User Guide.

For more information on how to set the period of time save jobs, refer to "Stored File Settings" (P.246).

Maintenance

1 Press the <Log In/Out> button.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Press the <Job Status> button.

4 Select the [Secure Print Jobs & More] tab.

5 Select [Private Charge Print].

6 Select the User ID to delete, and then select [Job List].

7 Select the job to delete, and then select [Delete].

Setting Restore Tool

Setting Restore Tool backs up the settings data of the machine to a network-connected computer to prevent the loss of data resulting from the malfunction of the machine’s hard disk.

The feature is designed to restore data to the machine after the hard disk is replaced.

For more information on Setting Restore Tool, contact our Customer Support Center.

Note • You can back up the setting data of the machine when the hard disk and the Ethernet interface are

installed on the machine.

Setting Restore Tool

The following data can be backed up on the computer:

Address Book

Folder (except for document files)

User account list

Job Flow

Stored Programming

Job log

Error log

Auditron log

Other information such as user setting data

Users cannot replace the hard disk by themselves. When replacing the hard disk, contact our Customer Support Center.

Maintenance

3 Maintenance

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Xerox DocuCentre-IV C2263, DocuCentre-IV C2265 Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Types of Manuals

Using This Guide

Organization of This Guide

Conventions

Interface Cables

Using the USB Interface

Using the Ethernet Interface

Energy Saver Mode

Changing the Interval for Entering Energy Saver Mode

Customizing the Control Panel

Changing the Screen Default

Setting the Screen After Auto Clear

Customizing the Button Layout

Assigning Services to the Custom Buttons

Adjusting Screen Brightness

Entering Text

2 Paper and Other Media

Paper Types

Loadable Quantity and Weight for Supported Paper

Supported Paper Type

Loading Paper

Loading Paper in Trays 1 to 4

Loading Paper in Tray 5

Changing the Paper Size

Changing the Paper Size for Trays 1 to 4

Changing the Paper Settings

3 Maintenance

Replacing Consumables

Replacing Toner Cartridges

Replacing Waste Toner Container (R5)

Replacing Drum Cartridges R1, R2, R3, or R4

Replacing Staple Cartridge (for Finisher-A1)

Replacing Staple Cartridge (for Finisher-B1)

Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

Emptying Punch Waste Container (for Finisher-B1)

Replacing Stamp

Replacing Fusing Unit

Replacing IBT Unit

Replacing 2nd BTR Unit

Cleaning the Machine

Cleaning the Exterior

Cleaning the Interior (Laser Scanners)

Cleaning the Touch Screen

Cleaning the Document Cover and Document Glass

Cleaning the White Chute and Constant Velocity Transport Glass

Cleaning the Document Feeder Rollers

Executing Calibration

Printing a Report/List

Deleting a Private Charge Print Job with an Invalid User ID

Setting Restore Tool