Xerox ApeosPort-III C2200, ApeosPort-III C2201, ApeosPort-III C3300, DocuCentre-III C2200, DocuCentre-III C2201 Administrator Guide

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ApeosPort-III C3300/C2200/C2201

DocuCentre-III C3300/C2200/C2201

Administrator Guide

Microsoft, Windows, Windows NT, and Windows Server, Windows Vista, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

For information on license, refer to About License in the User Guide.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

Table of Contents ........................................................................................................ 1

1 Before Using the Machine ...................................................................................... 11

Preface ...................................................................................................................... 12

Types of Manuals ...................................................................................................... 13

Using This Guide ....................................................................................................... 14

Organization of This Guide ................................................................................... 14

Conventions .......................................................................................................... 15

Interface Cables ........................................................................................................ 17

Using the Parallel Interface................................................................................... 17

Using the USB Interface ....................................................................................... 17

Using the Ethernet Interface ................................................................................. 17

Energy Saver Mode ................................................................................................... 19

Changing the Energy Saver Mode Change Interval ............................................. 19

Table of Contents

Customizing the Control Panel .................................................................................. 22

Entering Text ............................................................................................................. 27

2 Paper and Other Media ........................................................................................... 29

Paper Types .............................................................................................................. 30

Loadable Quantity and Sheets for Supported Paper ............................................ 30

Supported Paper Type .......................................................................................... 31

Loading Paper ........................................................................................................... 39

Loading Paper in the Trays 1 to 4......................................................................... 39

Loading Paper in the Tray 5 (Bypass) .................................................................. 40

Changing the Paper Size........................................................................................... 42

Changing the Paper Size for the Trays 1 to 4 ....................................................... 42

Changing the Paper Settings..................................................................................... 44

3 Maintenance ............................................................................................................. 47

Replacing Consumables............................................................................................ 48

Replacing the Toner Cartridges ............................................................................ 50

Replacing the Waste Toner Bottle (R5) ................................................................ 52

Replacing the Drum Cartridges............................................................................. 55

Replacing the Staple Cartridge (for Finisher-A1) .................................................. 59

Replacing the Staple Cartridge (for Finisher-B1) .................................................. 60

Replacing the Staple Cartridge (for Finisher-C1 or Finisher-C1

with Booklet Maker) .............................................................................................. 61

Replacing the Staple Cartridge (for Booklet Maker Unit for Finisher-B1) ............. 63

Replacing the Staple Cartridge (for Finisher-C1 with Booklet Maker) .................. 64

Emptying the Punch Waste Container (for Finisher-B1) ....................................... 65

Emptying the Punch Waste Container (for Finisher-C1 or Finisher-C1 with Booklet

Maker)................................................................................................................... 66

Cleaning the Machine.................................................................................................68

Cleaning the Exterior .............................................................................................68

Cleaning the Interior (LED Printheads) ..................................................................68

Cleaning the Document Cover and Document Glass ............................................70

Cleaning the Film and Constant Velocity Transport Glass ....................................70

Cleaning the Document Feeder Rollers.................................................................71

Executing Calibration .................................................................................................72

Printing a Report/List ..................................................................................................75

Deleting the Private Print Job with an Invalid User ID ................................................76

4 Machine Status .........................................................................................................79

Overview of Machine Status.......................................................................................80

Machine Information ...................................................................................................81

General Information ...............................................................................................81

Paper Tray Status..................................................................................................83

Print Reports..........................................................................................................83

Automatically Printed Reports/Lists .......................................................................91

Overwrite Hard Disk...............................................................................................93

Print Mode .............................................................................................................93

Fax Receiving Mode ..............................................................................................96

Faults..........................................................................................................................97

Supplies......................................................................................................................98

Billing Information .......................................................................................................99

Billing Information ..................................................................................................99

User Account Billing Information..........................................................................100

5 Tools........................................................................................................................103

System Settings Procedure......................................................................................104

Step 1 Entering System Administration Mode .....................................................104

Step 2 Entering the System Administrator User ID and Passcode......................104

Step 3 Selecting [Tools].......................................................................................105

Step 4 Selecting an Item on the [Tools] Screen ..................................................105

Step 5 Setting a Feature ......................................................................................107

Step 6 Exiting the System Administration Mode ..................................................107

Tools Menu List ........................................................................................................108

Common Service Settings ........................................................................................123

Machine Clock/Timers .........................................................................................123

Audio Tones.........................................................................................................125

Screen/Button Settings ........................................................................................127

Paper Tray Settings .............................................................................................128

Image Quality Adjustment/Calibration .................................................................132

Reports ................................................................................................................133

Maintenance ........................................................................................................135

Watermark ...........................................................................................................135

Table of Contents

Secure Watermark .............................................................................................. 137

Image Log Control (ApeosPort Series Models Only) .......................................... 139

Print Universal Unique ID (ApeosPort Series Models Only) ............................... 140

Other Settings ..................................................................................................... 141

Copy Service Settings ............................................................................................. 148

Copy Tab - Features Allocation .......................................................................... 148

Preset Buttons .................................................................................................... 149

Copy Defaults ..................................................................................................... 149

Copy Control ....................................................................................................... 153

Original Size Defaults ......................................................................................... 155

Reduce/Enlarge Presets ..................................................................................... 156

Custom Colors .................................................................................................... 156

Annotations - Create Comments......................................................................... 156

Connectivity & Network Setup ................................................................................. 157

Port Settings ....................................................................................................... 157

Protocol Settings ................................................................................................. 161

Machine’s E-mail Address/Host Name ............................................................... 163

Proxy Server Settings (ApeosPort Series Models Only) ..................................... 164

Outgoing/Incoming E-mail Settings..................................................................... 165

Remote Authentication /Directory Service (ApeosPort Series Models Only) ...... 166

Security Settings ................................................................................................. 170

Other Settings ..................................................................................................... 173

Print Service Settings .............................................................................................. 175

Allocate Memory ................................................................................................. 175

Delete Form ........................................................................................................ 177

Other Settings ..................................................................................................... 177

Scan Service Settings ............................................................................................. 181

First Tab.............................................................................................................. 181

Scan Defaults...................................................................................................... 181

Scan to PC Defaults............................................................................................ 184

Original Size Defaults ......................................................................................... 184

Output Size Defaults ........................................................................................... 185

Reduce/Enlarge Presets ..................................................................................... 185

Other Settings ..................................................................................................... 185

Fax Service Settings................................................................................................ 187

Screen Defaults .................................................................................................. 187

Fax Defaults........................................................................................................ 188

Fax Control ......................................................................................................... 189

Fax Received Options......................................................................................... 193

Reduce/Enlarge Presets ..................................................................................... 193

Original Size Defaults ......................................................................................... 194

Local Terminal Information ................................................................................. 194

Internet Fax Control ............................................................................................ 195

E-mail/Internet Fax Service Settings ....................................................................... 198

E-mail Control ..................................................................................................... 198

Mailbox Service Settings ..........................................................................................201

Job Flow Service Settings (ApeosPort Series Models Only)....................................202

Media Print Service Settings ....................................................................................203

Stored Document Settings .......................................................................................204

Web Applications Service Setup (ApeosPort Series Models Only) ..........................205

Server Certificate Verification Settings ................................................................205

Server Setup........................................................................................................207

Web Browser Setup (ApeosPort Series Models Only) .............................................209

Setup ........................................................................................................................211

Create Mailbox.....................................................................................................211

Stored Programming............................................................................................213

Create Job Flow Sheet ........................................................................................213

Create Job Flow Sheet Keyword .........................................................................220

Add Address Book Entry......................................................................................220

Create Fax Group Recipients ..............................................................................227

Add Fax Comment...............................................................................................228

Paper Tray Attributes ...........................................................................................228

Accounting................................................................................................................229

Create/View User Accounts .................................................................................229

Account Details....................................................................................................232

Reset User Accounts ...........................................................................................232

System Administrator's Meter (Copy Jobs)..........................................................233

Accounting Type ..................................................................................................233

Accounting Login Screen Settings .......................................................................234

Fax Billing Data....................................................................................................235

Authentication/Security Settings...............................................................................236

System Administrator Settings.............................................................................236

Authentication ......................................................................................................237

Allow User to Disable Active Settings..................................................................243

Job Status Default ...............................................................................................243

Overwrite Hard Disk.............................................................................................243

6 CentreWare Internet Services Settings ................................................................249

Installation of CentreWare Internet Services............................................................250

Preparations ........................................................................................................250

Configuration on the Machine..............................................................................250

Starting CentreWare Internet Services.....................................................................252

Setting Items Using CentreWare Internet Services ..................................................253

7 Printer Environment Settings................................................................................257

Print Features Overview ...........................................................................................258

Installation When Using Parallel Port .......................................................................261

Step 1 Preparations .............................................................................................261

Step 2 Configuration on the Machine ..................................................................261

Table of Contents

Step 3 Configuration on the Computer ............................................................... 262

CentreWare Internet Services Setting Items....................................................... 263

Installation When Using USB Port........................................................................... 264

Step 1 Preparations ............................................................................................ 264

Step 2 Configuration on the Machine.................................................................. 264

Step 3 Configuration on the Computer ............................................................... 265

CentreWare Internet Services Setting Items....................................................... 265

Installation When Using TCP/IP (LPD/Port 9100) ................................................... 266

Step 1 Preparations ............................................................................................ 266

Step 2 Configuration on the Machine.................................................................. 266

Step 3 Configuration on the Computer ............................................................... 267

CentreWare Internet Services Setting Items....................................................... 267

Installation When Using NetWare............................................................................ 269

Step 1 Preparations ............................................................................................ 269

Step 2 Configuration on the Machine.................................................................. 269

Step 3 Configuration on the Computer ............................................................... 270

CentreWare Internet Services Setting Items....................................................... 271

Installation When Using Microsoft Network (SMB) .................................................. 272

Step 1 Preparations ............................................................................................ 272

Step 2 Configuration on the Machine.................................................................. 272

Step 3 Configuration on the Computer ............................................................... 273

CentreWare Internet Services Setting Items....................................................... 273

Installation When Using Internet Printing Protocol (IPP) ......................................... 274

Step 1 Preparations ............................................................................................ 274

Step 2 Configuration on the Machine.................................................................. 274

Step 3 Configuration on the Computer ............................................................... 275

CentreWare Internet Services Setting Items....................................................... 275

Installation When Using EtherTalk .......................................................................... 276

Step 1 Preparations ............................................................................................ 276

Step 2 Configuration on the Machine.................................................................. 276

Step 3 Configuration on the Computer ............................................................... 277

CentreWare Internet Services Setting Items....................................................... 277

8 E-mail Environment Settings................................................................................ 279

E-mail Overview ...................................................................................................... 280

Preparations ............................................................................................................ 281

Installation Procedure .............................................................................................. 283

Step 1 Enabling Port and Setting TCP/IP ........................................................... 283

Step 2 Configuring E-mail Environment.............................................................. 284

CentreWare Internet Services Setting Items....................................................... 285

9 Scanner Environment Settings ............................................................................ 287

Scan Service Overview ........................................................................................... 288

Configuration of Scan to Mailbox............................................................................. 289

Step 1 Enabling Port and Setting TCP/IP ............................................................289

Step 2 Registering a Mailbox...............................................................................290

Step 3 Configuring a Computer ...........................................................................290

Configuration of Scan to PC .....................................................................................291

Step 1 Preparations .............................................................................................291

Step 2 Enabling Port and Setting TCP/IP ............................................................291

Step 3 Configuration on a Computer ...................................................................292

CentreWare Internet Services Setting Items .......................................................293

Configuration of Network Scanning (Job Template Scanning).................................294

Step 1 Preparations .............................................................................................294

Step 2 Enabling Ports and Setting TCP/IP ..........................................................294

Step 3 Configuring the SNMP Port ......................................................................295

Step 4 Configuration on a Computer ...................................................................295

Configuration of Job Flow Sheets ............................................................................296

Step 1 Enabling Ports and Setting TCP/IP ..........................................................296

Step 2 Configuring the SNMP Port ......................................................................297

Step 3 Configuration on the Computer ................................................................297

10 Using the Internet Fax Service ..............................................................................299

Internet Fax Overview ..............................................................................................300

Preparations .............................................................................................................300

System Requirements for the Machine................................................................300

E-Mail Environment .............................................................................................300

Installation Procedure...............................................................................................302

Installation Overview............................................................................................302

Step 1 Enabling the Port and Setting TCP/IP ......................................................302

Step 2 Configuring the E-mail Environment.........................................................303

Step 3 Testing Internet Fax .................................................................................305

11 Using the Server Fax Service ................................................................................307

Server Fax Overview ................................................................................................308

Preparations .............................................................................................................308

System Requirements for the Machine................................................................308

Installation Procedure...............................................................................................309

Installation Overview............................................................................................309

Step 1 Fax Settings .............................................................................................309

Step 2 Setting the Server Fax Feature ................................................................310

12 Encryption and Digital Signature Settings ..........................................................313

Encryption and Digital Signature Overview ..............................................................314

Encryption Features for Communication .............................................................314

Encryption and Digital-Signature Features for Scan Files ...................................315

Configuration of HTTP Communication Encryption..................................................316

Installation Overview............................................................................................316

Step1 Configuration on the Machine ...................................................................316

Table of Contents

Step2 Configuration on a Computer ................................................................... 317

Configuration of Encryption using IPSec ................................................................. 318

Installation Overview ........................................................................................... 318

Step1 Import and Configuration of a Certificate .................................................. 318

Step2 Configuration on the Machine (Configuration of IPSec) ........................... 319

Step3 Configuration on a Computer ................................................................... 320

Configuration of E-mail Encryption/Digital Signature............................................... 321

Installation Overview ........................................................................................... 321

Step1 Configuration on the Machine................................................................... 321

Step2 Configuration on a Computer ................................................................... 323

Configuration of PDF/DocuWorks/XPS Signature (ApeosPort Series Models Only)325

Installation Overview ........................................................................................... 325

Step1 Configuration on the Machine................................................................... 325

Step2 Configuration on a Computer ................................................................... 327

13 Authentication and Account Administration ...................................................... 329

Overview of Authentication and Account Administration ......................................... 330

Overview of Authentication ................................................................................. 330

Overview of Account Administration ................................................................... 331

Authentication .......................................................................................................... 332

Users Controlled by Authentication..................................................................... 332

User Role and Authorization Groups .................................................................. 332

Types of Authentication ...................................................................................... 333

Types of Account Administration ........................................................................ 334

Relationships Between the Authentication and Accounting Modes .................... 335

Services Controlled by Authentication ..................................................................... 336

Overview ............................................................................................................. 336

Services Controlled by Authentication and Account Administration ................... 336

Authentication for Job Flow Sheets and Mailboxes................................................. 339

Overview ............................................................................................................. 339

When the Authentication Feature is not Enabled................................................ 341

When the Authentication Feature is Enabled...................................................... 343

Jobs Manageable by Account Administration.......................................................... 346

Configuration for Authentication .............................................................................. 349

Installation Overview ........................................................................................... 349

Step 1 Enabling Authentication........................................................................... 349

Step 2 Changing the Default Authorization Group Settings................................ 351

Step 3 Creating an Authorization Group ............................................................. 351

Configuration for Account Administration ................................................................ 353

Step 1 Selecting an Accounting Type ................................................................. 353

Step 2 Registering User Information................................................................... 353

14 Problem Solving .................................................................................................... 355

Troubleshooting ....................................................................................................... 356

Machine Trouble.......................................................................................................357

Image Quality Trouble ..............................................................................................361

Trouble during Copying ............................................................................................366

Unable to Copy ....................................................................................................366

The Copy Result is Not What was Expected .......................................................367

Trouble during Printing .............................................................................................370

Unable to Print .....................................................................................................370

The Print Result is Not What was Expected ........................................................371

Trouble during Faxing ..............................................................................................373

Sending Problems ...............................................................................................373

Receiving Problems .............................................................................................374

Trouble during Scanning ..........................................................................................377

Unable to Scan with the Machine ........................................................................377

Unable to Import Scanned Documents to the Computer .....................................378

Unable to Send a Scanned Document over the Network (FTP/SMB) .................378

Unable to Send E-mail .........................................................................................380

The Image is not What was Expected .................................................................380

Network-related Problems ........................................................................................382

When using SMB .................................................................................................382

When using NetWare...........................................................................................383

When using TCP/IP .............................................................................................387

When using EtherTalk .........................................................................................389

CentreWare Internet Services Problems .............................................................390

E-Mail Features Problems ...................................................................................391

Internet/Intranet Connection Problems ................................................................391

IPv4 and IPv6 Connection Problems ...................................................................393

Media Print Trouble ..................................................................................................396

Error Code................................................................................................................397

Other Errors .........................................................................................................459

Paper Jams ..............................................................................................................460

Paper Jams in Top Left Cover A..........................................................................461

Paper Jams in Bottom Left Cover C ....................................................................462

Paper Jams in Bottom Left Cover D ....................................................................462

Paper Jams in the Trays 1 to 4 ............................................................................463

Paper Jams in the Tray 5 (Bypass) .....................................................................464

Paper Jams in Duplex Unit B ...............................................................................464

Paper Jams in the Finisher-A1 ............................................................................465

Paper Jams in the Finisher-B1 ............................................................................465

Paper Jams in the Finisher-C1 / Finisher-C1 with Booklet Maker .......................467

Document Jams .......................................................................................................476

Stapler Faults ...........................................................................................................478

Staple Jams in the Staple Cartridge (For Finisher-A1) ........................................479

Staple Jams in the Staple Cartridge (For Finisher-B1) ........................................480

Table of Contents

Staple Jams in the Staple Cartridge (For Finisher-C1 or Finisher-C1

with Booklet Maker) ............................................................................................ 481

Staple Jams in the Booklet Staple Cartridge (For Finisher-C1

with Booklet Maker) ............................................................................................ 483

15 Appendix ................................................................................................................ 489

Specifications .......................................................................................................... 490

Printable Area.......................................................................................................... 503

Standard Printable Area...................................................................................... 503

Extended Printable Area ..................................................................................... 503

Internal Fonts........................................................................................................... 504

Optional Components .............................................................................................. 506

ESC/P-K Emulation ................................................................................................. 508

Emulation ............................................................................................................ 508

Fonts ................................................................................................................... 509

Output Feature.................................................................................................... 509

ESC/P-K Emulation Print Features ..................................................................... 509

ESC/P-K Emulation Settings............................................................................... 510

Magnification Table ............................................................................................. 517

Paper Size and Number of Printable Characters ................................................ 521

PDF Direct Print....................................................................................................... 523

PDF Direct Print Settings .................................................................................... 523

PCL Emulation......................................................................................................... 525

HP-GL2 Emulation................................................................................................... 529

Hard Clip Area .................................................................................................... 533

Printable Area ..................................................................................................... 534

Auto Layout......................................................................................................... 536

Using the Telephone ............................................................................................... 543

Placing a Call ...................................................................................................... 543

Activity Report ......................................................................................................... 545

Notes and Restrictions ............................................................................................ 547

Notes and Restrictions on the Use of the Machine ............................................. 547

Notes and Restrictions in the Interrupt Mode...................................................... 548

Notes and Restrictions on the Use of the Internet Fax Feature.......................... 550

Notes and Restrictions when Connecting with Internet Service Provider ........... 552

Notes and Restrictions for Using SMB................................................................ 554

Notes and Restrictions for Using TCP/IP............................................................ 556

Notes and Restrictions for Using EtherTalk ........................................................ 557

Notes and Restrictions for Using Bonjour ........................................................... 558

Notes and Restrictions for Using Scanner Features ........................................... 558

Notes and Restrictions when Connecting to Internet or Intranet ........................ 559

Notes and Restrictions for IPv6 Connection ....................................................... 559

Glossary .................................................................................................................. 562

1 Before Using the Machine

This chapter describes organization of this guide and conventions.

Preface .......................................................................................................12

Types of Manuals .......................................................................................13

Using This Guide ........................................................................................14

Interface Cables.......................................................................................... 17

Energy Saver Mode .................................................................................... 19

Customizing the Control Panel ...................................................................22

Entering Text .............................................................................................. 27

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting ApeosPort-III C3300/C2200/C2201, DocuCentre-III C3300/ C2200/C2201 (hereafter referred to as “the machine”).

This guide explains how to operate the machine and the precautions that must be followed during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

This guide is intended for machine administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

This guide assumes that an operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For information on the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the manuals provided with the personal computer, operating system, and network system.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

Refer to the User Guide for copy/print/scan/fax operating procedures. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS

3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies. The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to radio frequency interference regulations, and also complies with the Australian Communication Authority requirements.

NOTE: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements.

Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Types of Manuals

We provide the following guides for optimum usage of the machine.

Accompanying Manuals

The machine comes with the following documentation, which is referred to as accompanying manuals.

The accompanying manuals include the descriptions of how to configure and use the machine.

User Guide

Describes all the necessary steps for copy/print/scan/fax.

Administrator Guide (this guide)

Aimed toward machine administrators, this guide describes how to set up the network environment and how to solve problems that may occur with the machine.

Quick Reference Guide

Introduces the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Before Using the Machine

Guides for Optional Accessories

Optional accessories are available for this machine. Some of them come with user guides. The user guides, provided as printed or online documentation, are referred to as guides for optional accessories.

The guides for optional accessories describe all the necessary steps for using the optional accessories and installing the software.

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for machine administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes organization of this guide and conventions.

2 Paper and Other Media

Describes the types of paper that can be used on the machine and how to load paper in trays.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine Status

Describes how to check the faults that occurred on the machine and to print various reports/lists.

5 Tools

Describes how to configure the system settings.

6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

7 Printer Environment Settings

Describes the configuration to use the Printer features on the machine.

8 E-mail Environment Settings

Describes the configuration to use the E-mail features on the machine.

9 Scanner Environment Settings

Describes the configuration to use the Scan services on the machine.

10 Using the Internet Fax Service

Describes the configuration to use the Internet Fax service on the machine.

11 Using the Server Fax Service

Describes the configuration to use the Server Fax service on the machine.

12 Encryption and Digital Signature Settings

Describes the configuration to utilize the encryption and digital signature on the machine.

13 Authentication and Account Administration

Describes the authorization feature for restricting use of the machine, as well as the administration feature for monitoring usage statuses for each feature using the authorization feature.

14 Problem Solving

Describes troubles that may occur with the machine and their solutions.

15 Appendix

Describes the machine specifications, optional accessories, and cautions/restrictions.

Conventions

Using This Guide

The screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Before Using the Machine

Important : Indicates important information that you should read.

Note : Indicates additional information on operations or features.

The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

: • Refers to names of CD-ROM, features, and touch screen

messages and input text.

[ ] : • Refers to folders, files, applications, button or menu names

displayed in the touch screen.

• The names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Indicates a hardware button on the computer.

< > key : Indicates a key on the keyboard of the computer.

> : • Indicates a path to a certain item within a procedure on the

control panel. Example: When you see the procedure "select [Tools] > [Setup] > [Create Mailbox]", this means that you need to select [Tools], select [Setup], and then select [Create Mailbox].

• Indicates a path to a certain item within a procedure on a computer. Example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] in order to search for files and folders.

• The reference is indicated in the following manner: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tone" in the Administrator Guide." The sentence above means that you need to refer to the

1 Before Using the Machine

Before Using the Machine

section "Audio Tone", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or

paper.

, ,Short Edge Feed (SEF):Loading with one of the short edges of the document

or paper.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Interface Cables

When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface.

Using the Parallel Interface

This section describes the installation procedure for the parallel interface (option).

Ensure that the machine is off.

Insert the connector of the interface cable into the machine’s parallel interface connector and fasten it with the clips on either side of the connector.

Connect the other end of the interface cable to a computer.

Switch on the machine.

Restart the computer.

Using the USB Interface

The USB interface supports USB 2.0. This section describes the installation procedure for the USB interface.

Before Using the Machine

Ensure that the machine is off.

Connect the USB interface cable to the USB

2.0 interface connector on the side of the machine.

Connect the other end of the USB interface cable to a computer.

Switch on the machine.

Restart the computer.

For details of setting items, refer to "Installation When Using USB Port" (P.264)

Using the Ethernet Interface

The Ethernet interface supports the following 2 types.

100BASE-TX

10BASE-T

This section describes the installation procedure for the Ethernet interface.

1 Before Using the Machine

1 2

Before Using the Machine

Ensure that the machine is off.

Connect the network cable to the Ethernet interface connector.

Note • Prepare a network cable suitable for your

network connection. When changing the network cable, consult our customer engineers.

Switch on the machine.

Energy Saver Mode

The machine is installed with an Energy Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.

The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the

machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.

By default, the machine is set to enter the Low Power mode or the Sleep mode after one minute has lapsed. If the machine is left unused for one minute, it enters the Sleep mode.

To enter the Energy Saver mode, press the <Energy Saver> button on the control panel, and then the machine enters the Energy Saver mode straight away.

Low Power Mode

In this mode, the power to the control panel and fuser unit is lowered to save power. The touch screen goes out, and the <Energy Saver> button on the control panel lights.

To use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to indicate that the Energy Saver feature is cancelled.

Sleep Mode

In this mode, the power is lowered more than in the Low Power mode. The touch screen goes out, and the <Energy Saver> button on the control panel lights.

To use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to indicate that the Energy Saver feature is cancelled.

Before Using the Machine

Changing the Energy Saver Mode Change Interval

The procedure for setting the Energy Saver feature is as follows. To activate the Energy Saver feature, set both the times until the activation of Low

Power Mode and Sleep Mode.

Note • The time to activation of Low Power Mode and Sleep Mode can each be specified in 1

minute increments, from 1 to 240 minutes.

Press the <Log In/Out> button.

123

456

789

0 #

<Log In/Out> button

1 Before Using the Machine

Before Using the Machine

Enter the Administrator ID with the numeric keypad or the keyboard displayed, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, then select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools].

Select [Machine Clock/Timers].

Select [Power Saver/Energy Saver Timers], and select [Change Settings].

Using [] and [], configure an energy saver mode migration time, in 1 minute

increments.

From Last Operation to Low Power Mode

Set the time to move to the [Low Power Mode] after the last operation.

Note • The default for [From Last Operation to Low Power Mode] is [1] minutes. The Low Power

Mode cannot be disabled.

Energy Saver Mode

From Last Operation to Sleep Mode

Set the time to move to the [Sleep Mode] after the last operation.

Note • The default for [From Last Operation to Sleep Mode] is [1] minutes. Configure the [From Last

Operation to Sleep Mode] time to be longer than the [From Last Operation to Low Power Mode] time.

Select [Save].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close] to display the [All Services] screen.

Before Using the Machine

1 Before Using the Machine

Customizing the Control Panel

Before Using the Machine

Use the following procedure to select the screen to be displayed when the machine is turned on or exited from the Energy Saver mode, to select the screen to be displayed after Auto Clear, to assign features to <Custom> buttons, and to select the features to be displayed on the [All Services] screen.

Press the <Log In/Out> button.

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456

789

0 #

<Log In/Out> button

Enter the Administrator ID with the numeric keypad or the keyboard displayed, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, then select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools].

Select [Screen/Button Settings].

Select the item to be set or changed.

Setting the Initial Screen

Set the screen to be displayed after turning the machine on or exiting the Power Saver mode. This section describes how to set the [Send from Mailbox] screen as the initial screen, as an example.

Select [Screen Default], and select [Change Settings].

Select [Send from Mailbox].

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Customizing the Control Panel

Before Using the Machine

Setting the Screen to be displayed after Auto Clear

Set the screen to be displayed after Auto Clear. You can select from [Last Selection Screen] and [All Services].

Select [Screen After Auto Clear], and select [Change Settings].

Select [Last Selection Screen] or [All Services].

Customizing the [All Services] Screen

By selecting features and their positions, you can customize the [All Services] screen that is displayed when you press the <All Services> button on the control panel. The following are the factory default features displayed on the [All Services] screen.

Note • Unsupported features will not be displayed on the screen. Abnormal features will be grayed

out on the screen.

1 Before Using the Machine

Before Using the Machine

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning (ApeosPort series models only)

Scan to PC

Media Print - Text

Media Print - Photos

Send from Mailbox

Stored Programming

Job Flow Sheets (ApeosPort series models only)

Web Applications (ApeosPort series models only)

Language

Screen Contrast

Tools

Calibration

Activity Report

Fax Receiving Mode

Print Mode

All Services

You can select a service button. Service buttons are the oval buttons in the [All Services] screen.

If you select [Not Set], the selected button position will remain empty.

All Services - Additional Features

You can select an additional feature button. Additional features appear in the [All Services] screen as rectangular buttons.

If you select [Not Set], the selected button position will remain empty.

The following is the procedure to change the [Language] button displayed at the upper right corner of the [All Services] screen to the [Secure Print] button, as an example.

Select [All Services - Additional Features], and select [Change Settings].

Select [Language].

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Select [Secure Print].

Note • The layout of buttons in this screen is

corresponding to the layout of those on the [All Services] screen.

• You cannot assign the same feature to more than one button.

Assigning Features to <Custom> Buttons

Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3. By assigning features to the <Custom> buttons, you can switch to the features without

returning to the [All Services] screen. If you do not want to assign any feature to a button, select [Not Set].

By factory defaults, [Copy] is assigned to the <Copy> button and no feature is assigned to the <Custom 2> or <Custom 3> button. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].

Attach the labels included in this product when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button.

Customizing the Control Panel

Before Using the Machine

The following is the procedure to assign [Send from Mailbox] to the <Custom 2> button, as an example. The same procedure can be used for the <Custom 3> button.

Select [Custom Button 2], and select [Change Settings].

Select [Send from Mailbox].

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Changing the Feature Screen

You can customize the screen layouts for the following features listed on the [All Services] screen.

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning (ApeosPort series models only)

Scan to PC

For information on how to change the settings, refer to "Copy Tab - Features Allocation" (P.148), "First Tab" (P.181), and "Screen Defaults" (P.187).

Adjusting the Screen Contrast (For Standard Control Panel)

You can adjust the screen contrast on the screen which appears when you select the [Screen Contrast] button on the [All Services] screen.

1 Before Using the Machine

Before Using the Machine

Entering Text

During operations, a screen for entering text sometimes appears. This section describes how to enter text.

You can enter the following characters: numerals, letters, and symbols.

Item Description

Entering letters and numerals If you select [Shift], uppercase letters appear. To return to

the lowercase letters, select [Shift] again.

Entering symbols Select [Symbol].

Note • Depending on the keyboard, the [Symbol] button

may be displayed as [More Characters].

Entering a space Select [Space].

Before Using the Machine

Deleting characters Select [Backspace]. You can delete one character at a

time.

2 Paper and Other Media

This chapter describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays.

Paper Types ............................................................................................... 30

Loading Paper ............................................................................................39

Changing the Paper Size ............................................................................ 42

Changing the Paper Settings ...................................................................... 44

2 Paper and Other Media

Paper Types

Paper and Other Media

This section describes the kinds of paper available for this machine. Use of inappropriate paper may result in paper jams, or may cause reduced print

quality, malfunctions, and other problems. To make full and effective use of the machine's performance, we recommend using only paper recommended by Fuji Xerox.

If you want to use paper not recommended by Fuji Xerox, contact our Customer Support Center.

WARNING

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Important • The printed image may fade due to moisture such as water, rain or vapor. For more

information, contact our Customer Support Center.

• When copying or printing on heavyweight paper or outputting to the side tray, paper sometimes is curled.

Loadable Quantity and Sheets for Supported Paper

When using commonly used paper (known as printable paper) for copying or printing, make sure that it complies with the following specifications.

Paper Tray Weight Loadable Quantity*

Tray 1 to 4 60 to 256 g/m

Ream Weight: 51.6 - 220.1 kg

Tray 5 (bypass) 55 to 256 g/m

Ream Weight: 47.3 - 220.1 kg

* When using 80 g/m2 paper

Important • Printing with paper whose type or size differs from the paper specified by the print driver, or

printing from a tray not supporting the loaded paper can result in paper jams. To ensure correct printing, select the correct paper size, paper type, and paper tray.

Note • Weight means a weight of 1 m

• Ream weight means a weight of 1,000 sheets of paper in duodecimo size (788 x 1,091 mm).

• When copying with a non-standard size paper from the Tray 5 (bypass), you must manually

enter the paper size. If you use non-standard size paper often, you can preset the size on the machine. Then the preset size appears under [Standard Sizes] in the [Tray 5] screen. For more information, refer to "Tray 5 - Paper Size Defaults" (P.129).

• Image quality best suited to the paper type can be obtained by setting the desired image processing to particular paper types. For more information, refer to "Image Quality" (P.130).

of a paper sheet.

560 sheets

Up to 10 mm 100 sheets

Supported Paper Type

Standard Paper

The following is a list of paper recommended by Fuji Xerox.

Paper Types

Paper Name Size

Paper Weight

)

(g/m

Paper

Type

Image

Quality

Colotech Plus A4 90 Plain Plain A

Colotech Plus A3 90 Plain Plain A

Professional A4 80 Plain Plain A

FKX-H A4 80 Plain Plain A

FKX-H A3 80 Plain Plain A

Diplomat A4 80 Plain Plain A

Diplomat A3 80 Plain Plain A

Notes / Countermeasure

Before loading paper in a tray, fan the paper well.

Before copying or printing, fan the paper well and reload it in the tray.

Before loading paper in a tray, fan the paper well.

Before copying or printing, fan the paper well and reload it in the tray.

Before loading paper in a tray, fan the paper well.

Before copying or printing, fan the paper well and reload it in the tray.

Before loading paper in a tray, fan the paper well.

Before copying or printing, fan the paper well and reload it in the tray.

Paper and Other Media

Xtra A4 75 Plain Plain B

Xtra A4 80 Plain Plain A

Q000 A4 80 Plain Plain A

Business (Blue) A4 80 Plain Plain A

Semi Standard Paper

Paper Name Size

Paper Weight

)

(g/m

Performer A4 80 Plain Plain A

Paper

Type

Image

Quality

The corners of paper may become folded if printed under high temperature and humidity conditions.

Notes / Countermeasure

The corners of paper may become folded if printed under high temperature and humidity conditions.

2 Paper and Other Media

Paper and Other Media

Paper Name Size

Performer white A3 80 Plain Plain A

FXK-X A3 75 Plain Plain B

Astro Extra A4 80 Plain Plain A

GA37 No.ZA A3 Unknown Plain Plain B

Green Label A4 70 Plain Plain B

Premier (Black) A3 80 Plain Plain A

Xplore Paper

(RED)

Xplore Paper

(RED)

Paper Weight

)

(g/m

A4 70 Plain Plain B

A3 70 Plain Plain B

Paper

Type

Image

Quality

Notes / Countermeasure

Performing 2-sided printing may cause paper to be wrinkled under high temperature and humidity conditions.

Xplore Paper

(RED)

Xplore Paper

(RED)

Gold Flag ship A4 70 Plain Plain B

Gold Flag ship A3 70 Plain Plain B

Gold Flag ship A4 80 Plain Plain A

Gold Flag ship A3 80 Plain Plain A

ZA Green 8K 70 Plain Plain B

ZA Green 16K 70 Plain Plain B

8K 70 Plain Plain B

16K 70 Plain Plain B

Usable Paper

The following paper is also available as well as the recommended paper.

Paper Name Size

Business A4 80 Plain Plain A

Paper Weight

)

(g/m

Paper

Type

Quality

Image

Notes / Countermeasure

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

Paper Types

Paper Name Size

Paper Weight

)

(g/m

Paper

Type

Quality

Business A3 80 Plain Plain A

Excel A4 80 Plain Plain A

Excel A3 80 Plain Plain A

Colotech Plus A3 100 Heavy-

Heavyweight B

weight

Image

Notes / Countermeasure

Depending on paper quality, transfer deterioration may be occurred, or two or more sheets of paper are being fed simultaneously.

Do not store unwrapped under high temperature and humidity conditions*.

Transfer deterioration or chipping might be occurred on the printing side under high temperature and humidity conditions*.

Do not store unwrapped under high temperature and humidity conditions*.

Transfer deterioration or chipping might be occurred on the printing side under high temperature and humidity conditions*.

Paper and Other Media

Reflex A4 80 Plain Plain A

Reflex A3 80 Plain Plain A

Paper One A4 80 Plain Plain A

Paper One A3 80 Plain Plain A

Double A A4 80 Plain Plain A

Double A A3 80 Plain Plain A

XEROX ONE A4 80 Plain Plain A

XEROX ONE A3 80 Plain Plain A

Warrior A3 80 Plain Plain A

Colotech Plus A4 120 Heavy-

Heavyweight A

weight

Colotech Plus A3 120 Heavy-

Heavyweight A

weight

Colotech Plus A3 160 Heavy-

Heavyweight C

weight

Digital Plus

75 Plain B

Digital Plus A4 80 Plain A

Thai Roxy Q742 A3 80 Plain Plain A

White & Gray

Label

White & Gray

Label

A4 70 Plain Plain B

A3 70 Plain Plain B

2 Paper and Other Media

Paper and Other Media

Paper Name Size

White & Gray

Label

White & Gray

Label

UPM Office A4 70 Plain Plain B

UPM Office A3 70 Plain Plain B

5NA4 UPM

Horizon

5NA4 UPM

Horizon

TPPC A4 70 Plain Plain B

TPPC A3 70 Plain Plain B

DocuPaper A4 80 Plain Plain A

Transmate A4 70 Plain Plain B

Transmate A4 80 Plain Plain A

Jet Set A4 70 Plain Plain B

Paper Weight

)

(g/m

8.5

A4 70 Plain Plain B

A3 70 Plain Plain B

70 Plain Plain B

Paper

Type

Image

Quality

Notes / Countermeasure

Jet Set A4 80 Plain Plain A

Globague A4 70 Plain Plain B

Xcite (Red) A4 80 Plain Plain A

Green Wrap A4 80 Plain Plain A

Green Wrap A3 80 Plain Plain A

N000 A4 80 Plain Plain A

Multi Purpose A4 75 Plain Plain B

* "High temperature and humidity conditions" in the above table means an environment with temperature of 28 °C

and humidity of 85%, and "low temperature and humidity conditions" means an environment with temperature of 10 °C and humidity of 15%.

Special Media

Copy or print can be made on the following paper by using the Tray 5 (bypass). These types of paper are called special media. The types of the special media that can be used are as follows.

Paper Name Size

3R96002 A4 Unknown Transparenc

3R96000 A4 Unknown Transparenc

Paper Weight

)

(g/m

Paper

Type

Image

Quality

Notes / Countermeasure

Load transparencies with the edge without the white stripe facing the feeding slot of the tray.

Blue Wrap

(4-hole Punch)

A4 80 Plain Plain A

Paper Types

Paper Name Size

Paper Weight

)

(g/m

Paper

Type

3R96019 A4 Unknown Heavy-

weight

L515 Unknown Transparenc

P801 A4 Unknown Transparenc

24Up A4 Unknown Labels -

8Up A4 Unknown Labels -

1Up A4 Unknown Labels -

Laser card

040P00142

A4 100 Heavy-

weight

3R95809 A4 Unknown Transparenc

Image

Quality

Heavyweight C

Extra

Heavyweight A

Notes / Countermeasure

Printed transparencies may stick together when they are delivered.

The paper is charged with static electricity after a copy or print job.

Transfer deterioration might be occurred when copying or printing in color. Also, toner may fly out of the toner cartridge.

When using the Tray 5 (Bypass), insert another type of paper at the bottom of the stack before loading transparencies.

Print one sheet at a time, using in the Tray 5 (Bypass).

Do not reuse the used label or partially peeled label.

Print one sheet at a time, using in the Tray 5 (Bypass).

Do not reuse the used label or partially peeled label.

Print one sheet at a time, using in the Tray 5 (Bypass).

Do not reuse the used label or partially peeled label.

When using the Tray 5 (Bypass), load the paper with the center slightly curling upward.

When using the Finisher-A1 to deliver the output, load the paper with the edge without a card attached facing the feeding slot of the tray.

If two or more sheets of transparencies are being fed simultaneously (doublefeed), load one sheet at a time.

Paper and Other Media

2 Paper and Other Media

Paper Name Size

Paper and Other Media

Limited Paper

Paper Name Size

Paper Weight

)

(g/m

Paper

Type

Image

Quality

V510 A4 Unknown Transparenc

16up A4 Unknown Labels -

* "High temperature and humidity conditions" in the above table means an environment with temperature of 28 °C

and humidity of 85%.

Paper Weight

)

(g/m

Paper

Type

Image

Quality

Notes / Countermeasure

The paper is charged with static electricity after a copy or print job.

Transfer deterioration might be occurred when copying or printing in color. Also, toner may fly out of the toner cartridge.

When using the Tray 5 (Bypass), insert another type of paper at the bottom of the stack before loading transparencies.

The paper cannot be used under high temperature and humidity conditions.

Notes / Countermeasure

Colotech Gloss A4 170 HW Gloss HW Gloss

Colotech Gloss A3 170 HW Gloss HW Gloss

Colotech Plus

A4 120 Gloss Gloss

Gloss

Colotech Plus

A3 120 Gloss Gloss

Gloss

Colotech Plus

A4 140 Gloss Gloss

Gloss

Colotech Plus

A3 140 Gloss Gloss

Gloss

Colotech Plus

A4 210 Gloss HW Gloss

Gloss

Colotech Plus

A3 210 Gloss HW Gloss

Gloss

Colotech+Silk A3 120 Gloss Gloss

Colotech+Silk A3 170 HW Gloss HW Gloss

Colotech+Silk A3 210 HW Gloss HW Gloss

Print one sheet at a time, using in the Tray 5 (Bypass).

Small dots may appear when used under high temperature and humidity conditions.

Print one sheet at a time, using in the Tray 5 (Bypass).

Paper Types

Paper Name Size

Colotech Super

A3 160 Gloss Gloss

Paper Weight

)

(g/m

Paper

Type

Gloss

Colotech Super

A4 210 HW Gloss HW Gloss

Gloss

Colotech Super

A3 210 HW Gloss HW Gloss

Gloss

Colotech Plus A4 200 Heavy-

weight

Colotech Plus A3 200 Heavy-

weight

Colotech Plus A4 220 Heavy-

weight

Colotech Plus A3 220 Heavy-

weight

Image

Quality

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Extra

Heavyweight A

Notes / Countermeasure

Print one sheet at a time, using in the Tray 5 (Bypass).

When using the Tray 5 (Bypass), load the paper with the center slightly curling upward.

Print one sheet at a time, using in the Tray 5 (Bypass).

When using the Tray 5 (Bypass), load the paper with the center slightly curling upward.

Print one sheet at a time, using in the Tray 5 (Bypass).

When using the Tray 5 (Bypass), load the paper with the center slightly curling upward.

Print one sheet at a time, using in the Tray 5 (Bypass).

When using the Tray 5 (Bypass), load the paper with the center slightly curling upward.

Paper and Other Media

Unusable Paper

Using paper that is not recommended by Fuji Xerox may cause a paper jam or a machine malfunction.

Use paper and transparencies recommended by Fuji Xerox.

Damp or wet paper

Paper pre-printed with other printer or copier

Wrinkled, creased, or ripped paper

Envelopes that are not flat, or that have clasps

Color paper with surface treatments

Paper with rough surface, such as pulp paper or fibrous paper

Storing and Handling Paper

Please keep the following points in mind when storing paper

Store paper inside a cabinet or in other dry place. Paper that has absorbed moisture can cause paper jams and image quality defects.

2 Paper and Other Media

Paper and Other Media

After opening a package of paper, wrap up the remaining paper to store it. It is recommended that you include moisture prevention packets.

Store paper on a flat surface to prevent bends or warping.

Please adhere to the following when setting paper into the tray

Align the stack of paper neatly before setting it in the tray.

Do not use paper that is folded, creased, or heavily warped.

Do not use waved or curled paper.

Do not load paper of mixed size together into the tray.

Transparency paper and label paper can cause paper jams, and multiple sheets can be fed to the printer at once. Be sure to carefully fan these types of paper.

When continuously outputting onto transparencies, transparency sheets may sometimes stick to each other. Remove transparencies from the output tray every 20 or so sheets, and fan them to cool them down.

Loading Paper

This section describes how to load paper.

Types of paper loaded in trays

Loading Paper

The machine automatically detects the size and orientation of loaded paper in trays. You need to set a paper type, however. Normally, each of the trays is set to plain paper. When loading paper other than plain paper in trays, change the paper type settings. Paper can also be named and set as user-defined paper. Up to five paper types can be set as user-defined paper.

For information on changing the paper type in trays, refer to "Changing the Paper Settings" (P.44).

Automatic Tray Selection

If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print driver's properties screen when making prints, the machine automatically selects the corresponding paper tray according to the size and orientation of the document to print. This is called [Automatic Tray Selection].

When making copies, automatic tray selection is active if [Auto Paper] is selected for [Paper Supply]. If the machine detects two or more corresponding trays in the automatic tray selection, the machine gives higher priority to the tray having the highest [Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same, the tray priority is determined by [Paper Tray Priority].

Note • Depending on the setting of [Auto Paper selects this tray] for paper trays, some trays may

not be selected in automatic tray selection. For more information, refer to "Change Settings" (P.128).

• The Tray 5 (bypass) cannot be selected in the automatic tray selection.

• When the machine runs out of paper during copying or printing, select the tray containing the

paper of the same size and orientation that was being used for copying or printing, and continue copying or printing (Auto Tray Switch feature). During this operation, a tray containing paper of type whose [Paper Type Priority] setting is set to [Auto Paper Off] cannot be switched to.

For information about setting [Paper Type], [Paper Type Priority], [Paper Tray Priority], and setting the paper substitute feature, refer to "Paper Tray Settings" (P.128). The same settings can also be made from CentreWare Internet Services.

Paper and Other Media

Adding paper

When the machine runs out of paper during copying or printing, a message is displayed on the control panel display. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

Loading Paper in the Trays 1 to 4

The following describes the procedure for loading paper in the Trays 1 to 4. When the machine runs out of paper during copying or printing, a message is displayed

on the control panel display. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is added.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for the Trays 1 to 4" (P.42).

2 Paper and Other Media

Paper and Other Media

Pull out the tray towards you until it stops.

Important • While the machine processes a job, do

not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper jams or making mistakes of paper loading. Remove the remaining paper in the tray, put it on top of the new stack of paper, and then load the stack of paper in the tray.

Load and align the edge of the paper against the left edge of the tray with the side to be copied or printed on facing up.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• Do not place any paper or objects in the empty space on the right side of the Tray 1 to 4. It may cause paper jams or machine malfunctions.

Push the tray in gently until it comes to a stop.

Important • When inserting the tray, push it gently. When the tray is being pushed with force, it may

cause machine malfunctions.

Loading Paper in the Tray 5 (Bypass)

When printing or copying with paper sizes or types that cannot be set in the Trays 1 to 4, use the Tray 5 (Bypass). The following describes how to load paper into the Tray 5 (Bypass). To make detailed instructions for printings, specify the instructions using the [Tray/ Output] tab in the print driver. When doing this, also specify the type of paper to load.

Important • Do not supply new paper until the tray runs out of paper, in order to prevent paper jams and

not to have the machine misidentify the amount of paper loaded in the tray.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

Open the Tray 5 (bypass).

Note • If necessary, extend the extension flap.

The extension flap can be extended in two stages. When pulling out the extension flap, do it gently.

Load paper with the side to be copied or printed on facing down, and insert the paper lightly along the paper guide until it comes to a stop.

Important • Do not load mixed paper types into the

tray.

• Do not load paper exceeding the maximum fill line. It might cause paper jams or machine malfunctions.

• Depending on the type of the heavyweight paper, paper may not be fed to the machine or image quality may deteriorate.

Adjust the paper guides to just touch the edges of the paper loaded.

Select a copy or print job.

Loading Paper

Paper and Other Media

2 Paper and Other Media

Changing the Paper Size

The following describes how to change the paper size for the Trays 1 to 4.

Note • The paper types for the Trays 1 to 4 are preset. Normally, plain paper is set. When changing

the setting to a different paper type, change the paper quality settings to match the type of

Paper and Other Media

For information about paper size, refer to"Paper Size Settings" (P.142).

For a description of how to make copies on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper Supply (Selecting the Paper for Copying)" in the User Guide. For a description of how to print to non-standard size paper, refer to the print driver’s online help.

Changing the Paper Size for the Trays 1 to 4

The following describes how to change the paper size for the Trays 1 to 4.

Note • The paper types for the Trays 1 to 4 are preset. There are 8 paper types: Plain paper, Bond

paper to be loaded to maintain high print quality. For more information on paper type, refer to "Changing the Paper Settings" (P.44).

• Non-standard size paper can be set in the Trays 1 to 4. When setting a non-standard paper size, you must register the paper size. For information about registering paper sizes, refer to "Paper Tray Attributes" > "Paper Size" (P.129).

paper, Recycled paper, Custom paper 1 to 5, and normally, plain paper is set. When changing the setting to a different paper type, change the paper quality settings to match the type of paper to be loaded to maintain high print quality. For more information on paper type, refer to "Changing the Paper Settings" (P.44).

• When setting a non-standard paper size, you must register the paper size. For information about registering paper sizes, refer to "Paper Tray Attributes" (P.128).

Pull out the Tray towards you until it stops.

Important • While the machine processes a job, do

not pull the tray out that the job uses.

Remove any paper loaded in the tray.

While pinching the two paper guides, move them to the edges of the tray.

Align the paper stack and load it into the tray.

Important • Do not load paper exceeding the

maximum fill line.

Move the two paper guides while holding their grips so that they lightly contact the edges of the paper.

Note • When loading standard size paper in the

Tray, move the paper guides to the marks corresponding to the paper size.

Push the tray in gently until it comes to a stop.

Important • When inserting the tray, push it gently.

When the tray is being pushed with force, it may cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

For more information on paper type, refer to

"Changing the Paper Settings" (P.44).

Changing the Paper Size

Paper and Other Media

2 Paper and Other Media

Changing the Paper Settings

The following describes how to change the paper type for Trays and how to set image quality processing by individual paper type.

After loading paper in the trays, specify the types of the paper loaded and the image

Paper and Other Media

quality suited to each paper type. Image quality best suited to the paper type can be obtained by setting the desired image processing to particular paper types. For more information, refer to "Image Quality" (P.130).

Note • Users can name Custom 1 to Custom 5 displayed in the paper type. For information on how

to set names to Custom 1 to Custom 5, refer to "Custom Paper Name/Color" (P.128).

• The [Setup] screen, which can be displayed by selecting [Setup] in the [All Services] screen, allows you to change the paper type setting without entering the System Administration mode, if you have configured the settings to do so in advance. For more information, refer to "Customize Paper Supply Screen" (P.129)

Press the <Log In/Out> button.

Enter the Administrator ID with the numeric keypad or the keyboard displayed, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, then select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools].

123

456

789

0 #

<Log In/Out> button

Select [Paper Tray Settings].

Select [Paper Tray Attributes].

Changing the Paper Settings

Paper and Other Media

Select the paper tray whose paper type setting is to be changed at [Items], and select [Change Settings].

Select [Change Settings].

Select the [Paper Type], [Paper Size], [Paper Color], and [Auto Paper selects this

tray].

Select [Close] or [Confirm] repeatedly until the [Paper Tray Settings] screen is displayed.

2 Paper and Other Media

Paper and Other Media

Select [Image Quality].

Select the paper type to be set at [Items], and select [Change Settings].

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Select the image quality to be set and then select [Save].

Make sure on the screen that the paper type you changed is displayed under [Current Settings], and then select [Close].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close] to return to the [All Services] screen.

3 Maintenance

This chapter describes how to replace consumables, clean the machine, adjust gradation, print a report/list, and delete the print job with an invalid User ID.

Replacing Consumables ............................................................................. 48

Cleaning the Machine ................................................................................. 68

Executing Calibration .................................................................................. 72

Printing a Report/List ..................................................................................75

Deleting the Private Print Job with an Invalid User ID ................................ 76

3 Maintenance

Replacing Consumables

The machine is provided with the following consumables and periodical replacement parts. We recommend the use of the following consumables as they have been manufactured to meet the specifications of the machine.

Maintenance

Type of Consumables/

Periodical Replacement Parts

Toner cartridge K (Black) CT201213 1 unit/box

Toner cartridge C (Cyan) CT201214 1 unit/box

Toner cartridge M (Magenta) CT201215 1 unit/box

Toner cartridge Y (Yellow) CT201216 1 unit/box

Drum cartridge (YMCK) (common for all colors)

Waste toner bottle CWAA0751 1 unit/box

Staple cartridge (Booklet Maker Unit for Finisher-B1)

Staple cartridge (Finisher-C1 with Booklet Maker)

Staple cartridge (Finisher-A1/B1/C1)

*1: For Finisher-C1 with Booklet Maker

*2: For Finisher-A1, Finisher-B1, and Finisher-C1

*3: For Booklet Maker Unit for Finisher-B1

Note • We recommend that you always have spare consumables/periodical replacement parts

available.

Product

Code

CT350748 1 unit/box

CWAA0728 5,000 staples × 4 sets/box

CWAA0501 5,000 staples × 4 sets/box

CWAA0540 5,000 staples × 3 sets/box

Quantity/Box

WARNING

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

Replacing Consumables

CAUTION

Keep the drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing the drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water. If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Handling consumables/periodical replacement parts

Do not store boxes for consumables/periodical replacement parts upright.

Do not unpack consumables/periodical replacement parts before use. Avoid storing consumables/periodical replacement parts in the following locations:

- In extreme temperature and humidity

- Near heat-generating devices

- In direct sunlight

- In dusty locations

Use consumables/periodical replacement parts only as directed on their packages.

We recommend always having spare consumables/periodical replacement parts available.

When calling our Customer Support Center to order consumables/periodical replacement parts, have the product codes ready.

Use of consumables/periodical replacement parts not recommended by Fuji Xerox can impair machine quality and performance. Use only consumables/periodical replacement parts recommended by Fuji Xerox.

Maintenance

Checking the status of consumables

The status of consumables can be checked on the [Supplies] screen.

For information about consumables, refer to "Supplies" (P.98).

The following shows the reference section for each item.

Replacing the Toner Cartridges..................................................................................................50

Replacing the Waste Toner Bottle (R5) ..................................................................................... 52

Replacing the Drum Cartridges.................................................................................................. 55

Replacing the Staple Cartridge (for Finisher-A1)...................................................................... 59

Replacing the Staple Cartridge (for Finisher-B1) ...................................................................... 60

Replacing the Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)............. 61

Replacing the Staple Cartridge (for Booklet Maker Unit for Finisher-B1) ............................... 63

Replacing the Staple Cartridge (for Finisher-C1 with Booklet Maker)..................................... 64

Emptying the Punch Waste Container (for Finisher-B1)........................................................... 65

Emptying the Punch Waste Container (for Finisher-C1 or Finisher-C1 with Booklet Maker) . 66

3 Maintenance

Replacing the Toner Cartridges

The machine will display the following messages when the toner cartridge is empty. Follow the messages and replace the toner cartridge as necessary.

Maintenance

Message

Please order a Yellow Toner [Y] Cartridge.

Yellow Toner [Y] Cartridge needs to be replaced soon.

Yellow Toner [Y] Cartridge needs to be replaced.

*1 The above messages are for Yellow Toner. "Yellow Toner [Y]" shown in the messages vary

depending on the color and number of the applicable toner.

*2 The page yield after each message is displayed is for when A4 paper LEF ( ) is used. The value is

an estimate and varies depending on the conditions such as the print content, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and the machine usage

environment.

Page yield after the

message is displayed

Black: Approx. 3,500 pages Other than Black: Approx. 2,500 pages

Approx. 40 pages Replace the toner cartridge

You do not need to replace the Toner Cartridge now. Order the Toner Cartridge displayed on the screen.

with a new one.

Solution

CAUTION

When replacing the drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

Important • When replacing the toner cartridge, toner may spill and soil the floor. We recommend laying

paper on the floor beforehand.

• The use of toner cartridges not recommended by Fuji Xerox may impair quality and performance. Use only toner cartridges recommended by Fuji Xerox.

• When the remaining amount of toner becomes small, the machine may stop during printing and display a message. If this happens, replace the toner cartridge to continue copying or printing.

• Replace toner cartridges while the machine is on.

• Copy or print density may be reduced slightly after the message "Please order a XXX Toner

Cartridge" appears on the screen.

• If a partially used toner cartridge is used, the message "Please order a XXX Toner Cartridge" appears and the number of pages that you can copy or print displayed on the screen may differ considerably.

Make sure that the machine is not operating, and open the front cover.

Put your hand under the ledge of the toner cartridge shown in the message, and uplift slightly.

Note • "Y", "M", "C", and "K" denote Yellow,

Magenta, Cyan, and Black respectively.

Replacing Consumables

Maintenance

Pull out the toner cartridge slowly, and draw it out.

WARNING

Important • Pull out the toner cartridge gently. Otherwise, toner may fly out of the cartridge.

• If you have a used toner cartridge no longer needed, contact your local Fuji Xerox

representative for its disposal.

Take out the new toner cartridge of the same color as the old one from the box, and gently tilt the cartridge up and down, and then left and right for three or four times.

Hold the cartridge with the arrow mark facing up, and push the cartridge in slowly until it stops.

3 Maintenance

Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will not

operate.

Maintenance

Replacing the Waste Toner Bottle (R5)

The machine will display a warning message when the waste toner bottle becomes full. If you keep copying or printing without replacing the waste toner bottle after the

message displayed, the machine will stop when copy or print of the following number

of pages completes.

Message

Please order a new Waste Toner Bottle.

*1 Based on when copies are made at 5 % area coverage using A4 size paper. The value is for

reference only and will vary depending on the conditions such as the print content, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and machine usage environment.

Page yield after the message is displayed

ApeosPort-III C3300, DocuCentre-III C3300: 1,200 pages ApeosPort-III C2200, DocuCentre-III C2200: 600 pages ApeosPort-III C2201, DocuCentre-III C2201: 600 pages

In addition, when replacing the waste toner bottle, clean the LED printhead (D1, D2, D3, and D4) with the supplied cleaning bar to prevent inconsistencies in density or color in copies and prints.

WARNING

Important • When replacing the waste toner bottle, toner may spill and soil the floor. We recommend

laying paper on the floor beforehand.

• Proper disposal of used waste toner bottle is required. Toner waste toner bottle must be returned to our Customer Support Center.

• The use of waste toner bottles not recommended by Fuji Xerox may impair quality and performance. Use only waste toner bottles recommended by Fuji Xerox for the machine.

Make sure that the machine is not operating, and open the front cover.

Pull out the toner cartridge slowly while holding its left-side with one hand.

Replacing Consumables

Maintenance

Prepare a new waste toner bottle.

Note • Take out a new bottle in advance.

Hold the left side of the waste toner bottle and slide it into the machine until it clicks.

Place the used waste toner bottle into the supplied plastic bag and then close it firmly using the zipper.

Waste toner bottle

Maintenance

3 Maintenance

Using both hands, carefully put the used waste toner bottle into the empty box.

WARNING

Never throw a waste toner bottle into an open flame. Toner may catch fire and cause burn injuries or explosion. If you have a used waste toner bottle no longer needed, contact your local Fuji Xerox representative for its disposal.

Turn the top of the drum cartridge release lever on the front left to the left.

Pull the cover towards you.

Note • You can now see the drum cartridge.

Slowly pull the cleaning bar housed within the LED printhead until it stops. The cleaning bar is located in the cleaning connection of drum cartridges D1, D2, D3, or D4 (under each drum cartridge).

Note • Pull the cleaning bar until the symbol

"zzz" comes out.

Important • Do not draw out the cleaning bar housed

within the machine.

Slowly push back the cleaning bar until it stops.

Note • Clean the four LED printheads by moving

the cleaning bar back and fourth for 2 to 3 times respectively.

Return the cover to its original position.

Note • Push the cover until it clicks into place.

Turn the top of the drum cartridge release lever to the right and lock.

Close the front cover.

Note • If the front cover is not completely closed,

a message will appear and the machine will not operate.

Replacing Consumables

Maintenance

Replacing the Drum Cartridges

The machine will display the following message when the drum cartridge is empty. Follow the message and replace the drum cartridge as necessary.

Message

Please order a Drum Cartridge RX.

Drum Cartridge needs to be replaced. -

*1 Based on the following conditions: (1) 1-sided copying (not printing), (2) average number of pages

copied at one time: 3 pages (ApeosPort-III C3300/DocuCentre-III C3300) / 3 pages (ApeosPort-III C2200/DocuCentre-III C2200) / 3 pages (ApeosPort-III C2201/DocuCentre-III C2201), (3) paper size: A4 LEF, paper type: plain paper, (4) paper tray: Tray 1, (5) output tray: Inner Tray. The values are for reference only and will be affected also by other machine-usage conditions, such as how often the machine is turned on and off. Note that the page yield may be half or less of the abovedescribed vales under some conditions.

Page yield after the message is

ApeosPort-III C3300, DocuCentre-III C3300:

Black: Approx. 4,000 pages Other than Black: Approx. 3,500 pages

ApeosPort-III C2200, DocuCentre-III C2200:

Black: Approx. 2,100 pages Other than Black: Approx. 1,400 pages

ApeosPort-III C2201, DocuCentre-III C2201:

Black: Approx. 2,100 pages Other than Black: Approx. 2,100 pages

displayed

Solution

You do not need to replace the Toner Cartridge now. Order the Toner Cartridge displayed on the screen.

Replace the drum cartridge with a new one.

3 Maintenance

Maintenance

Refer to this section, then confirm the indicated drum cartridge position (R1, R2, R3, or R4) and replace the corresponding drum cartridge.

CAUTION

When replacing the drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

Important • The use of drum cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only waste toner bottles recommended by Fuji Xerox for the machine.

Note • Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent

lighting. Do not touch or scratch the surface of the drum. Doing so may result in unsatisfactory printing.

• The page yield after each message is displayed is for when A4 paper LEF ( ) is used. The value is an estimate and varies depending on the conditions such as the paper size, the number of pages continuously print, and the machine usage environment.

• Images output from the machine may get dirty after the massage "Please order a Drum Cartridge XXX RX" is shown.

Make sure that the machine is not operating, and open the front cover.

Turn the top of the drum cartridge release lever on the front left to the left.

Pull the cover towards you.

Note • The drum cartridge is unlocked.

Grip the handle of the drum cartridge shown in the message (R1, R2, R3, or R4) and gently draw out.

Important • When drawing the drum cartridge out, be

careful not to drop the cartridge on the floor.

Note • This section explains how to replace the

drum cartridge R1, as an example.

Replacing Consumables

Maintenance

Drum cartridge

Hold the bottom of the drum cartridge as shown in the illustration, and pull it out from the machine.

Important • Be careful not to touch the toner attached

to the cartridge.

Take the new drum cartridge out of the box, and put the used drum cartridge into the

supplied plastic bag and place it into the box.

Important • Do not place the new drum cartridge in an

upright position.

• If you have a used drum cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

Insert the front two points of the new drum cartridge with sheet covering into the machine.

Note • Insert the two points as shown in the right

illustration.

Remove the black paper by pulling it leftward while holding the protective sheet with one hand. While doing so, keep the two points of

the front inserted in the machine.

3 Maintenance

Maintenance

Grip the orange handle on top of the cartridge and slide it toward the machine while holding the protective sheet with one hand.

Push the orange handle until it stops.

Carefully remove the protective sheet.

Push the drum cartridge straight until it comes to a stop.

Note • Place the protective sheet into the box.

Return the cover to its original position.

Note • Push the cover until it clicks into place.

Turn the top of the drum cartridge release lever to the right and lock.

Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will not

operate.

Replacing the Staple Cartridge (for Finisher-A1)

When the Finisher-A1 (optional) is installed and it is time to replace the staple cartridge, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • To order a staple cartridge, contact our Customer Support Center.

Make sure that the machine is not operating, and open the front cover of the finisher.

Take the staple cartridge out of the finisher.

Replacing Consumables

Maintenance

After removing the staple cartridge, check the inside of the finisher for any remaining staples.

Pinch both sides of the empty staple case with your fingers (1), and remove the staple case from the cartridge (2).

Maintenance

3 Maintenance

Insert the front side of the new staple case into the staple cartridge (1), and then push the rear side into the cartridge (2).

Return the staple cartridge to its original position.

Close the front cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

Replacing the Staple Cartridge (for Finisher-B1)

When the Finisher-B1 (optional) is installed and it is time to replace the staple cartridge, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • To order a staple cartridge, contact our Customer Support Center.

Make sure that the machine is not operating, and open the front cover of the finisher.

Hold the staple cartridge by Lever R1 and pull the staple cartridge holder to the right.

Hold the staple cartridge holder by the orange lever and remove it from the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge out of the finisher.

Pinch both sides of the empty staple case with your fingers (1), and remove the staple case from the cartridge (2).

Replacing Consumables

Maintenance

Insert the front side of the new staple case into the staple cartridge (1), and then push the rear side into the cartridge (2).

Hold the staple cartridge by the orange lever, and insert it into the finisher until it clicks.

Close the front cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

Replacing the Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)

When the Finisher-C1 (optional) or Finisher-C1 with Booklet Maker (optional) is installed and it is time to replace the staple cartridge, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

This section explains how to replace the staple cartridge in the Finisher-C1 with Booklet Maker. Use the same procedure for the Finisher-C1.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • To order a staple cartridge, contact our Customer Support Center.

3 Maintenance

Maintenance

Make sure that the machine is not operating, and open the front cover of the finisher.

Hold the staple cartridge by Lever R1 and pull the staple cartridge holder to the right.

(R1)

Hold the staple cartridge holder by the orange lever and remove it from the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge out of the finisher.

Pinch both sides of the empty staple case with your fingers (1), and remove the staple case from the cartridge (2).

Insert the front side of the a staple case into the staple cartridge (1), and then push the rear side into the cartridge (2).

Replacing Consumables

Hold the staple cartridge by the orange lever, and insert it into the finisher until it clicks.

Close the front cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

Replacing the Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

When the Booklet Maker Unit for Finisher-B1 (optional) is installed and it is time to replace the staple cartridge, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • To order a staple cartridge, contact our Customer Support Center.

Maintenance

Make sure that the machine is not operating, and open the side cover of the finisher.

Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher.

Hold the tabs on both sides of a new staple cartridge, and insert it into the original position until it clicks.

Note • If you have trouble inserting the cartridge,

make sure that the staples in the cartridge are properly in place.

Repeat Steps 2 and 3 to replace the other staple cartridge.

Close the side cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

3 Maintenance

Replacing the Staple Cartridge (for Finisher-C1 with Booklet Maker)

When the Finisher-C1 with Booklet Maker (optional) is installed and it is time to replace the staple cartridge, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • To order a staple cartridge, contact our Customer Support Center.

Make sure that the machine is not operating, and open the front cover of the finisher.

Maintenance

While pressing Lever R2 and Lever R3 to the

right (1), pull the staple cartridge unit out of the machine (2).

Hold the tabs on both sides of the staple cartridge.

While holding the tabs of the staple cartridge, rotate it in the direction of the arrow shown in the figure.

Lift the staple cartridge out of the unit.

Hold the tabs on both sides of the new staple cartridge, and insert it into the original position until it clicks.

Replacing Consumables

Maintenance

Push the staple cartridge unit into its original position.

Close the front cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

Emptying the Punch Waste Container (for Finisher-B1)

When the hole punch waste container becomes full, a message appears on the touch screen. When the message is displayed, empty the hole punch waste container as instructed.

Make sure to discard all paper chads when emptying the hole punch waste container. If you do not empty the container completely, the container becomes full before the message stating to empty the container appears again, and this can cause a breakdown of the machine.

Important • Make sure you empty the hole punch waste container when the power is on. If you empty

the container when the power is off, the machine will not recognize that the container has been emptied.

Make sure that the machine is not operating, lift the top cover and open the front transport cover of the finisher.

3 Maintenance

Maintenance

Pull out the hole punch waste container.

Empty the container.

Insert the empty hole punch waste container all the way into the finisher.

Close the front transport cover and the top cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

Emptying the Punch Waste Container (for Finisher-C1 or Finisher-C1 with Booklet Maker)

When the hole punch waste container becomes full, a message appears on the touch screen. When the message is displayed, empty the hole punch waste container as instructed.

Important • Make sure you empty the hole punch waste container when the power is on. If you empty

the container when the power is off, the machine will not recognize that the container has been emptied.

Make sure that the machine is not operating, and open the front cover of the finisher.

Pull out the hole punch waste container "R4".

Replacing Consumables

Maintenance

Empty the container.

Insert the empty hole punch waste container all the way into the finisher.

Close the front cover of the finisher.

Note • If the front cover of the finisher is not completely closed, a message will appear and the

machine will not operate.

3 Maintenance

Cleaning the Machine

The following describes how to clean the machine such as.the machine exterior, document cover, document feeder, and document glass.

WARNING

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

Maintenance

Cleaning the Exterior

The following describes how to clean the exterior of the machine.

Important • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the

Wipe the exterior with a firmly wrung soft cloth moistened with water.

Important • Do not use cleaning agents other than

Note • If dirt does not come off easily, gently

Wipe off any excess water with a soft cloth.

CAUTION

When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

machine as they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying.

water or neutral detergent.

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Cleaning the Interior (LED Printheads)

The following describes how to clean the interior (LED printheads) of the machine. Clean the LED printheads when you replace the waste toner bottle normally. However,

if you have image quality problems such as white or colored stripes appear on copied or printed outputs, clean the LED printheads.

Important • The cleaning bar is located in the cleaning connection of drum cartridges D1, D2, D3, or D4.

• Clean the LED printheads periodically when you replace the waste toner bottle.

Make sure that the machine is not operating, and open the front cover.

Turn the top of the drum cartridge release lever on the front left to the left.

Pull the cover towards you.

Note • You can now see the drum cartridge.

Cleaning the Machine

Maintenance

Slowly pull the cleaning bar housed within the LED printhead until it stops. The cleaning bar is stored in the cleaning hole under each drum cartridge (D1, D2, D3, or D4).

Note • Pull the cleaning bar until the symbol

"zzz" comes out.

Important • Do not draw out the cleaning bar housed

within the machine.

Slowly push back the cleaning bar until it stops.

Note • Clean the four LED printheads by moving

the cleaning bar back and fourth 2 to 3 times respectively.

Return the cover to its original position.

Note • Push the cover until it clicks into place.

3 Maintenance

Turn the top of the drum cartridge release lever to the right and lock.

Close the front cover.

Note • If the front cover is not completely closed,

a message will appear and the machine will not operate.

Maintenance

Cleaning the Document Cover and Document Glass

If the document cover and document glass are dirty, streaks or smears may appear on copies and the machine may not properly detect document sizes.

To ensure clean copies at all times, clean the document cover and the document roller about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying.

Wipe the document cover with a soft cloth moistened with water to remove any dirt and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Wipe the document glass with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Cleaning the Film and Constant Velocity Transport Glass

Dirt or smudges on the film or constant velocity transport glass can cause streaks or smears on outputs.

To ensure clean copies at all times, clean the machine about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying.

With a soft cloth moistened with water, wipe the film, constant velocity transport glass, and guide, and then wipe off the excess water with a soft dry cloth.

Important • Do not press the film with an excessive

force as it can be easily damaged.

• Do not use cleaning agents other than water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Wipe the constant velocity transport glass with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Cleaning the Machine

Maintenance

Cleaning the Document Feeder Rollers

Dirt or smudges on the document feeder rollers can cause paper jams, or streaks or smears on outputs.

To ensure clean copies at all times, clean the document feeder roller about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying or printing.

Pull up the knob on the left cover of the document feeder, and open the document feeder cover completely.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

While turning the rollers, wipe them with a soft cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

• Use a cloth firmly wrung to prevent water drops from falling into the machine. If water gets into the machine, it may cause machine malfunction.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Close the left cover of the document feeder until it clicks into place.

3 Maintenance

Executing Calibration

The machine can automatically adjust gradation when the reproducibility of density or color in copies and prints has deteriorated. The machine can adjust the gradation for each screen type.

The following four types of screen are available.

Copy Job 1

Adjusts the gradation for [Text], [Photo & Text], or [Maps] of [Original Type].

Copy Job 2

Maintenance

Adjusts the gradation for [Photo] of [Original Type].

Print Job 1

Basic screen for printing.

For PCL printer drivers

- Adjusts the gradation for items other than [CAD] and [Presentation] of [Image Types] in the [Graphics] tab.

For PostScript printers

- Adjusts the gradation when [High Quality] or [High Resolution] of [Print Mode] and [Auto], [Resolution], or [Normal] of [Screen] in the [Graphics] tab is selected.

- Adjusts the gradation when [High Speed] of [Print Mode] and [Resolution] or [Normal] of [Screen] in the [Graphics] tab is selected.

Print Job 2

For PCL printer drivers

- Adjusts the gradation for [Presentation] at [Image Type] in the [Image Options] tab.

For PostScript printers

- Adjusts the gradation when [High Speed] of [Print Mode] and [Auto] or [Gradation] of [Screen] in the [Graphics] tab is selected.

Note • We recommend executing auto gradation adjustment for all four of the screen types. When

the adjustment for one screen type is complete, specify the next screen type and repeat the procedure.

• If color gradation is not compensated despite the periodic execution of auto gradation adjustment, contact our Customer Support Center.

• To make sure that [Copy Defaults] in the System Administration mode is set as following before executing auto gradation adjustment: Lighten/Darken: Normal, Contrast: Normal, Color Shift: Normal, Sharpness: Normal, Saturation: Normal, Color Balance: 0. After finishing the auto gradation adjustment, change the settings of [Copy Defaults] if necessary. For information about the [Copy Default], refer to "Copy Defaults" (P.149).

Press the <Log In/Out> button.

Note • You also can select [Calibration] on the

[All Services] screen. Selecting [Calibration] on the [All Services] screen shows the screen in Step 6.

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<Log In/Out> button

Using the numeric keypad or the keyboard displayed, enter the user ID to enter the System Administration mode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is

"x-admin".

Select [Tools].

Executing Calibration

Maintenance

Select [Image Quality Adjustment].

Select [Calibration].

Select the Screen Type, Paper Supply, and Target.

Note • For Paper Supply, select the paper tray

on which A4 , A3, 8.5 x 11 , or 11 x 17 white paper is loaded.

• For Target, select from [Copy & Print Jobs], [Copy Jobs Only], [Print Jobs Only], or [None].

• The following procedure explains about Copy Job 1 as an example.

3 Maintenance

Maintenance

Select [Start].

Note • The message "Outputting the Calibration

Chart... - Copy Job 1" appears and the document for gradation adjustment (Calibration Chart) is printed.

Align the magenta patch of the printed Calibration Chart against the left side of the document glass, and load the chart face

down on the document glass.

Note • Place the Calibration Chart on the

document glass.

Magenta

Place at least five sheets of white paper on the Calibration Chart to cover the Chart and close the document cover.

Select [Start].

The message “Calibration is in progress. Copy Job” appears and the machine automatically adjusts the gradation. It takes about 20 seconds to complete gradation adjustment.

A screen which displays the result appears.

Select [Confirm].

To continue gradation adjustment for other screen types, repeat Steps 6 to 12.

Select [Close] until the [Tools] screen appears.

Select [Exit] to exit the System Administration mode.

Make a copy or print to confirm the image quality.

Printing a Report/List

You can print a report/list to check the settings and communication status. This section describes how to print a report/ list.

For information about report/list types, refer to "Print Reports" (P.83).

Note • When the <Job in Memory> indicator is lit, you can confirm the documents stored to memory

in the [Stored Documents List].

Press the <Machine Status> button.

Select [Print Reports].

Note • If [Print Reports Button] under [Reports] is

set to [Disabled], the [Print Reports] button appears only in [User Mode] of the System Administration mode. For information on [Reports], refer to "Reports" (P.133).

• If printing [Billing Data List] or [Fax Auditron Administration Report], insert a card to the machine before instructing to print.

Printing a Report/List

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<Machine Status> button

Maintenance

Select a report or list you want to print, and press the <Start> button.

Note • The items displayed vary depending on

the optional features installed.

3 Maintenance

Deleting the Private Print Job with an Invalid User ID

When the Private Charge Print feature is used, all the print jobs that have a User ID regardless whether it is valid User ID or not are stored with the Private Charge Print feature. To minimize the unnecessary print jobs, specify how long print jobs can be saved for, so that they can be automatically deleted after a specified period of time. Or the system administrator can manually delete them.

The following describes how to delete documents that have an invalid User ID stored with the Private Charge Print feature.

For details on how to specify a duration of how long the print jobs are kept, refer to "Stored Document Settings" (P.204).

Maintenance

Press the <Log In/Out> button.

Enter the user ID with the numeric keypad or the keyboard displayed, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator’s passcode, then select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Press the <Job Status> button.

Select the [Secure Print Jobs & More] tab.

Select [Private Charge Print].

Select the User ID to be deleted.

Select the document to be deleted, and then select [Delete].

Deleting the Private Print Job with an Invalid User ID

Maintenance

4 Machine Status

This chapter describes the features for checking the machine status.

Overview of Machine Status ....................................................................... 80

Machine Information ...................................................................................81

Faults .......................................................................................................... 97

Supplies ...................................................................................................... 98

Billing Information .......................................................................................99

4 Machine Status

Overview of Machine Status

You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information.

Press the <Machine Status> button.

Machine Status

The [Machine Status] screen offers the following features.

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<Machine Status> button

Machine Information

You can check the machine configuration, paper tray status, and hard disk overwriting status. You can check or set print modes. You can also print various reports/lists to check the job history, settings and registered information.

For more information, refer to "Machine Information" (P.81).

Faults

You can check the faults that occurred on the machine.

For more information, refer to "Faults" (P.97).

Supplies

You can check the status of consumables.

For more information, refer to "Supplies" (P.98).

Billing Information

You can check the number of pages printed by meter (meters 1 to 4).

For more information, refer to "Billing Information" (P.99).

Machine Information

On the [Machine Information] screen, you can check the machine configuration and paper tray status. You can change settings for the print mode. You can also print various reports/lists to check the job history, settings and registered information.

The following shows the reference section for each item.

General Information ................................................................................................................... 81

Paper Tray Status ....................................................................................................................... 83

Print Reports............................................................................................................................... 83

Automatically Printed Reports/Lists.......................................................................................... 91

Overwrite Hard Disk .................................................................................................................. 93

Print Mode.................................................................................................................................. 93

Fax Receiving Mode .................................................................................................................. 96

Press the <Machine Status> button.

On the [Machine Information] screen displayed, you can check the machine status.

Machine Information

Machine Status

General Information

On the [General Information] screen, you can check the serial number of the machine, machine configuration, and software version.

Check the machine information in a screen displayed.

Web Site

Indicates how to make maintenance and operating enquiries.

Machine Serial Number

Indicates the serial number of the machine.

Current System Software

Indicates the current system software.

IP Address

Indicates the IP address of the machine.

Machine Configuration

Displays the [Machine Configuration] screen.

For more information, refer to "[Machine Configuration] Screen" (P.82).

Software Version

Displays the [Software Version] screen.

For more information, refer to "[Software Version] Screen" (P.82).

4 Machine Status

[Machine Configuration] Screen

You can check the machine configuration.

Select [Machine Configuration].

Check the machine configuration in a screen displayed.

Note • Select [ ] to return to the previous

Machine Status

On the [Machine Configuration] screen, you can check the following items.

screen or [ ] to move to the next screen.

Note • [Output Device] indicates whether or not a finisher (optional) is installed. If Finisher is

[Software Version] Screen

You can check the software version.

Select [Software Version].

Check the software version in a screen displayed.

Configuration Code

Document Feeder

Paper Tray

Offset Stacking Module

Output Device

Booklet Maker

Hard Disk

Page Memory Size

System Memory Size

installed, it is displayed as "Finisher".

Image Compression Kit

PostScript

ESC/P

HP-GL/2

PCL

KS5843

KSSM

KS5895

XPS

USB

Fax Main Board

Fax Extended Board 2

On the [Software version] screen, you can check the following items.

Controller ROM

IOT ROM

HCF ROM

Finisher C ROM

IIT ROM

ADF ROM

Fax ROM

Fax G3 Option ROM

IPS Accelerator ROM

SJFI

Machine Information

IIT Option ROM

Paper Tray Status

You can check the paper trays set on the machine. On the screen, you can check the following items.

Status

% Full (Amount of paper remaining)

Paper Size

Paper Type

Select [Paper Tray Status].

Check the paper trays in a screen displayed.

SSMI

Machine Status

Print Reports

This section describes how to print a report/ list.

Note • The items displayed vary depending on the optional features installed.

Select [Print Reports].

Select the report/list to be output.

Note • The image shown right appears when the

System Administration mode is selected.

Job Status/Activity Report

Select [Job Status/Activity Report].

Note • To display the [Job Status] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Job Status/Activity Report].

4 Machine Status

Machine Status

Select the report/list to be output.

Press the <Start> button.

Job History Report

You can check job results. The data for the latest 200 jobs is printed. Select the option for the report to print from [All Jobs], [Printer & Print from Mailbox Jobs], [Scan, Fax, & Internet Fax Jobs], [Mailbox Transfer Jobs], or [Job Flow & Auto File Transfer Jobs].

Clearing the [Include Child Jobs] check box prints the related jobs (such as job flow jobs) on one line. Selecting this check box prints each related job on each line.

You can also automatically print a [Job History Report] every 50 jobs.

For information about the Auto Print setting, refer to "Reports" (P.133). The Auto Print feature prints the results of all jobs.

Copy Reports

Error History Report

You can print error information about the machine. The latest 50 errors are printed.

Activity Report

You can check whether transmissions completed successfully or not. The activity results are organized by remote terminal names or by whether they are transmissions or receptions.

The following activities are not included in [Activity Report].

- Redialed transmissions and pollings.

- When a document is deleted while it is waiting to be transmitted or to be redialed.

- When the power is shut off, or when a system error occurs during an activity.

You can also have the [Activity Report] printed automatically for every 100 activities.

For how to configure, refer to "Reports" (P.133).

For more information about the Activity Report, refer to "Activity Report" (P.545).

Stored Document List

A list of the uncompleted jobs (documents of which transmissions/receptions are incomplete, or those that are stored for polling) stored in mailboxes is printed.

Select [Copy Reports].

Note • To display the [Copy Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Copy Reports].

Select [Configuration Report].

Press the <Start> button.

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The content of [Configuration Report] is

identical whether it is printed from [Copy Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Machine Information

Printer Reports

Select [Printer Reports].

Note • To display the [Print Reports] screen, select the <Machine Status> button, and then select

Select the list to be printed.

Press the <Start> button.

Note • The items displayed vary depending on

Configuration Report

Allows you to check the hardware configuration, network information, and print and copy settings of the machine.

Note • The content of [Configuration Report] is identical whether it is printed from [Copy Reports],

PCL Settings List

[Machine Information] > [Print Reports] > [Print Reports].

the options installed.

[Printer Reports], [Scan Reports], or [Fax Reports].

Machine Status

Prints the settings for the PCL virtual printer.

PCL Macro List

Prints the list of forms registered for PCL.

PDF Settings List

Prints the settings configured in the PDF printer mode.

TIFF / JPEG Settings List

Prints the settings configured in the TIFF and JPEG printer mode.

TIFF/JPEG Logical Printers List

Prints the list of logical printers created in the TIFF and JPEG printer mode.

TIFF and JPEG logical printers are configured on CentreWare Internet Services. For more information, refer to the online help of CentreWare Internet Services.

4 Machine Status

PostScript Logical Printers List

ESC/P Settings List

ESC/P Logical Printers List

HP-GL/2 Settings List

Prints the list of logical printers created in PostScript.

PostScript logical printers are configured on CentreWare Internet Services. For more information, refer to the online help of CentreWare Internet Services.

Prints the settings configured in the ESC/P-K emulation mode.

Prints the stored programming settings configured in the ESC/P-K emulation mode.

Machine Status

Prints the settings for the HP-GL, HP-GL/2 and HP-RTL emulation modes.

HP-GL/2 Logical Printers List

Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL emulation modes.

HP-GL/2 Palette List

Prints the sample list in 256 colors that can be set with the pen attribute on HP-GL and HP-GL/2 emulation modes.

Font List

Prints the list of fonts available on the machine.

Note • Printed information depends on the installed options.

To print the following lists, the PostScript 3 Kit (optional) needs to be installed.

- PostScript Logical Printers List

- PostScript Font List

PCL Font List

Prints the fonts available in PCL.

PostScript Font List

Scan Reports

2 3

Prints the fonts available in PostScript.

Select [Scan Reports].

Note • To display the [Scan Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Scan Reports].

Select the list to be printed.

Press the <Start> button.

Machine Information

Reports

You can print the [Configuration Report], [Scan/Fax Configuration Report], and [Domain Filter List]. Select the list to be printed, then press the <Start> button.

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The content of [Configuration Report] is identical whether it is printed from [Copy Reports],

[Printer Reports], [Scan Reports], or [Fax Reports].

Scan/Fax Configuration Report

You can check the settings configured for the scan features.

Domain Filter List

You can check the permitted domains registered for domain filtering.

Job Template List (ApeosPort Series Models Only)

You can print the list of settings for the server where the job templates, which are created using scan service setting tools, are stored.

Address Book

Machine Status

1 2

Fax Reports

You can check the settings for the address numbers. When you specify a range of address numbers, the list of settings for the specified

address numbers will be printed. Each page contains the settings information on 50 address numbers.

Select [Address Book].

Specify a range of address numbers to be printed.

Press the <Start> button.

Select [Fax Reports]

Note • To display the [Fax Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] >[Fax Report].

Select the list to be printed.

Press the <Start> button.

4 Machine Status

Machine Status

Reports

You can print the [Configuration Report], [Scan/Fax Configuration Report], [Mailbox Selector List], and [Domain Filter List]. Select the list to be printed, then press the <Start> button.

Configuration Report

You can check the hardware configuration, network information, print settings, and copy settings of the machine.

Note • The content of [Configuration Report] is identical whether it is printed from [Copy Reports],

[Printer Reports], [Scan Reports], or [Fax Reports].

Scan/Fax Configuration Report

You can check the settings configured for the fax and scan features.

Note • The content of [Scan/Fax Configuration Report] is identical whether it is printed from [Scan

Reports], or [Fax Reports].

Mailbox Selector List

You can check the settings for the mailbox sorting feature.

Domain Filter List

You can check the permitted domains registered for domain filtering.

Address Book

You can check the settings for the address numbers, fax group recipients, and relay stations.

When you specify a range of address numbers, the list of settings for the specified address numbers (3 pages) and relay stations (1 page) will be printed. Each page contains the settings information on 50 address numbers.

If you select [Address Book], the screen for specifying a range of address numbers is displayed. Select a range of numbers, and press the <Start> button.

Fax Group Recipients

You can print the list of settings for Fax Group Recipients only.

Select All

You can print the list of settings for all address numbers, fax group recipients, and relay stations.

Fax Comment List

You can check the registered comments to be used on cover notes.

Billing Data List

You can check the status of the billing data.

Note • [Billing Data List] appears when [Fax] for the Auditron Administration feature is set to [On].

Machine Information

If you select [Billing Data List], the following screen for specifying a range of address numbers is displayed. Select a range of numbers, and press the <Start> button.

Select All

You can print the list of all billing data.

Mailbox List

Prints the list of mailbox settings and the procedure for saving documents to mailboxes.

Note • [Mailbox List] appears when the System Administration mode is selected.

Select [Mailbox List].

Note • To display the [Mailbox List] screen, select the <Machine Status> button, and then select

Select a range of mailbox numbers to be printed.

Press the <Start> button.

Job Counter Report

Machine Status

[Machine Information] > [Print Reports] > [Mailbox List].

Prints the counter report for each feature.

Note • [Job Counter Report] appears only when the System Administration mode is selected.

Select [Job Counter Report].

Note • To display the [Job Counter Report] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Job Counter Report].

Select [Job Counter Report].

Press the <Start> button.

4 Machine Status

Auditron Reports

Machine Status

You can print an auditron report by user. Note that the content on the screen differs depending on whether the Account Administration feature is enabled.

Note • [Auditron Reports] appears when the System Administration mode is selected.

When the [Accounting Type] is set to other than [Local Accounting]

When the [Accounting Type] of each service is set to other than [Local Accounting], the following screen appears, allowing you to print a printer meter report.

Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

Select [Meter Report (Print Jobs)].

Press the <Start> button.

Meter Report (Print Jobs)

You can check the total printed pages and the total sheets used for each client (job owner). [Meter Report (Print Jobs)] counts pages from the time at which the data has been initialized.

When the [Accounting Type] is set to [Local Accounting]

When the [Accounting Type] is set to [Local Accounting], the following screen appears.

The auditron report for each user organized by each service can be printed for the services of which the Account Administration feature is set to [On].

For information on enabling the Account Administration feature for each service, refer to "Accounting" (P.229).

Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

Select the auditron report to be printed.

Select a range of user numbers to be printed.

Note • Selecting [Select All] selects all

users.

Press the <Start> button.

Auditron Report (Copy Jobs)

You can check the total number of pages copied on the machine. If the maximum limit is set for the number of pages or colors that can be scanned, you can also view the limit value. [Auditron Report (Copy Jobs)] counts pages from the time at which the data has been initialized.

Machine Information

Note • [No.] displayed on the report is the No. (User Administration Number) registered for the

Authentication and Account Administration feature.

Auditron Report (Print Jobs)

You can check the total printed pages and the total sheets used for each client (job owner). [Auditron Report (Print Jobs)] counts pages from the time at which the data has been initialized.

Note • [No.] displayed on the report is the No. (User Administration Number) registered for the

Authentication and Account Administration feature.

Auditron Report (Scan Jobs)

You can check the total number of pages scanned on the machine. If the maximum limit is set for the number of pages that can be scanned, you can also view the limit value. [Auditron Report (Scan Jobs)] counts pages from the time at which the data has been initialized.

Note • [No.] displayed on the report is the No. (User Administration Number) registered for the

Authentication and Account Administration feature.

Auditron Report (Fax Jobs)

You can check the number of fax transmissions/receptions and the number of pages transmitted for each user. For Account Administration settings, refer to "Accounting" (P.229).

Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

Select [Meter Report (Fax Jobs)].

Machine Status

Select a range of user numbers to be printed.

Note • Selecting [Select All] selects all users.

Press the <Start> button.

Note • [No.] displayed on the report is the No. (User Administration Number) registered for the

Automatically Printed Reports/Lists

Some reports/lists relating to the fax and scan services can only be printed automatically. This section describes reports/lists that can be printed automatically.

Transmission Report - Job Undelivered

Printed when a transmission of transferring the scanned data to the computer on the network, or sending the scanned data by e-mail has failed. When a fax or the Internet Fax transmission has failed, this report will also be printed. You can check a reduced image of the scanned data and its transmission result.

Set whether to print out the Transmission Report - Undelivered automatically from the system administrator mode.

For information on specifying whether or not to have the report printed automatically, refer to "Scan File Transfer Report" (P.134).

Transmission Report

Printed when a transmission of transferring the scanned data to the computer on the network, or sending the scanned data by e-mail has succeeded. When a fax or the

4 Machine Status

Mailbox Report

Broadcast Report

Machine Status

Internet Fax transmission succeeded, this report will also be printed. You can check a reduced image of the scanned data and its transmission result.

Set whether to print out the Transmission Report - Undelivered automatically from the system administrator mode.

For information on how to automatically print out the transmission report, refer to "Scan File Transfer Report" (P.134).

You can confirm that a document is stored in a mailbox.

For information on specifying whether or not to have the report printed automatically, refer to "Mailbox Report" (P.133).

You can check the result of a broadcast transmission. The recipients and transmission result/status are recorded.

If this report is set to be printed automatically, it is printed each time when a broadcast transmission is complete.

For information on specifying whether or not to have the report printed automatically, refer to "Broadcast/Multi-Poll Report" (P.133).

Multi-poll Report

Relay Broadcast Report

Fax Server Report

You can check the result of a multi-poll communication (polling from multiple recipients). The remote terminal name and transmission result/status are recorded.

If this report is set to be printed automatically, it is printed each time when a multi-poll transmission is complete.

For information on specifying whether or not to have the report printed automatically, refer to "Broadcast/Multi-Poll Report" (P.133).

You can check the result of a relay broadcast transmission. If this report is set to be printed automatically, it is printed each time when a relay

broadcast transmission is complete.

For information on specifying whether or not to have the report printed automatically, refer to "Relay Broadcast Report" (P.134).

This report is output after image data scanned by the machine is sent to a Server Fax server via a network. It contains the scanned document image and the transmission result. To have the report printed, enter the System Administration mode.

Note • This feature does not appear for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

For information on specifying whether or not to have the report printed automatically, refer to "Scan File Transfer Report (Fax Server)" (P.134)

Job Flow Error Report

You can check the errors caused in the job flow. The date and time when the error occurred and the error codes are recorded.

For information on specifying whether or not to have the report printed automatically, refer to "Job Flow Error Report" (P.135).

Overwrite Hard Disk

You can check the overwriting status of the hard disk. The indication "Overwriting" shows that the overwriting is in progress. "Standby" shows the completion of the overwriting process.

Note • This feature does not appear for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

• [Overwrite Hard Disk] appears only when [Overwrite Hard Disk] is enabled in [System Settings]. For more information, refer to "Overwrite Hard Disk" (P.243).

Select [Overwrite Hard Disk].

Check the overwriting status of the hard disk.

Machine Information

Machine Status

Print Mode

1 2

Off-line

On-line

You can change and register each setting in the print mode.

Note • The items displayed vary depending on the options installed.

Select [Print Mode].

Select [Off-line] or [On-line].

The printer does not accept data. Any data being sent is cancelled and not printed.

The printer accepts data.

Select a printer language.

4 Machine Status

Retrieve Programming

Machine Status

1 2

Select the item to be set.

You can retrieve and use settings registered in the memory.

Select [Retrieve Programming].

Select the memory number to be used.

Programming

Factory Defaults

You can use the factory default settings.

Custom Settings

The numbers stored in the memory appear.

You can check or change the values set for the print mode item numbers.

For the items that can be configured in the ESC/P-K and PDF mode menus, refer to "ESC/P-K Emulation" (P.508) and "PDF Direct Print Settings" (P.523).

For information on KS/KSSM emulation mode, refer to the User Guide for the Korean model. For information on the ESC/P-K emulation mode, refer to the User Guide for the Traditional Chinese model or Simplified Chinese model.

Select [Programming].

Enter the feature number to be set in [Item Number] using the numeric keypad.

Select [Confirm] as necessary.

Select [Change Value].

Enter [New Value] using the numeric keypad.

Select [Save].

Item number

Enter the item number of the feature to be set.

Machine Information

Current Value

When you enter [Item Number], the currently set value appears.

New Value

Enter a new value.

Store/Delete Programming

For ESC/P-K and HP-GL/2 emulations, you can register settings in the memory. You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations.

Select [Store/Delete Programming].

Select [Store Current Selections] or [Delete].

Select the memory number to be stored or to be deleted.

Store Current Selections

Stores the current selections. If you select a number already stored, its settings will be overwritten with the new settings. The overwritten settings cannot be restored.

Delete

Machine Status

When you select [Delete] and then select the number to be deleted, the number will be deleted.

Important • The deleted numbers cannot be restored.

Default Programming

You can start the printer using the settings stored in the memory as default settings.

Select [Default Programming].

4 Machine Status

Factory Defaults

Custom Settings

Password

Select [Factory Defaults] or [Custom Settings].

When you select [Custom Settings], select the memory number to be used.

You can use the factory default settings.

The numbers stored in the memory appear.

Machine Status

1 2

Fax Receiving Mode

1 2

For PDF emulation, if a password is set for PDF files, set the password here in advance. PDF files can be printed only when their password matches the password set here.

You can use up to 32 characters for the password.

Press [Password].

Enter a password of up to 32 characters, and select [Save].

You can set a fax receiving mode.

For information on automatic and manual fax receiving modes, refer to "4 Fax" > "Receiving Faxes" in the User Guide.

Select [Fax Receiving Mode].

Select a fax receiving mode.

Manual Receive

Allows you to manually receive a fax from a remote machine. This mode is convenient when you want to confirm the sender or use an external telephone for a telephone call before fax reception.

Auto Receive

Automatically starts receiving a fax from a remote machine.

Faults

This section describes how to check the information of errors that occurred on the machine.

The error history report shows the latest 50 errors. The items displayed include the date and time, error code, and error category.

The following describes how to print the error history report.

Press the <Machine Status> button.

Select the [Faults] tab.

Select [Error History Report].

Press the <Start> button.

Note • You can also access the [Error History

Report] from the [Print Reports] on the [Machine Information] screen.

• If [Print Report Button] under [Reports] is set to [Disabled], the [Error History Report] button does not appear on the screen. For information on [Reports], refer to "Reports" (P.133).

Faults

Machine Status

4 Machine Status

Supplies

Machine Status

You can check the status of consumables on the [Supplies] screen. The status of consumables is shown as "OK", "Replace Soon (Order Now)", or "Replace Now".

The following describes the procedure for checking the status of consumables.

For information on replacing consumables, refer to "Maintenance" (P.47).

Press the <Machine Status> button.

Select the [Supplies] tab.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

On the [Supplies] screen, you can check the following items.

Note • The items displayed vary depending on the options installed.

Black Toner [K]

Cyan Toner [C]

Magenta Toner [M]

Yellow Toner [Y]

Drum Cartridge [R1]

Drum Cartridge [R2]

Important • If using a partly consumed toner cartridge (such as a toner cartridge removed from another

ApeosPort-III C3300/C2200/C2201, DocuCentre-III C3300/C2200/C2201 unit), the status shown may not match the actual remaining amount. When replacing toner cartridges, we recommend you use new ones.

Drum Cartridge [R3]

Drum Cartridge [R4]

Waste Toner Container

Staple Cartridge [R1]

Booklet Staple Cartridge [R2]

Booklet Staple Cartridge [R3]

Hole Punch Waste Container [R4]

Xerox ApeosPort-III C2200, ApeosPort-III C2201, ApeosPort-III C3300, DocuCentre-III C2200, DocuCentre-III C2201 Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Types of Manuals

Accompanying Manuals

Guides for Optional Accessories

Using This Guide

Organization of This Guide

Conventions

Interface Cables

Using the Parallel Interface

Using the USB Interface

Using the Ethernet Interface

Energy Saver Mode

Changing the Energy Saver Mode Change Interval

Customizing the Control Panel

Setting the Initial Screen

Setting the Screen to be displayed after Auto Clear

Customizing the [All Services] Screen

Assigning Features to <Custom> Buttons

Changing the Feature Screen

Adjusting the Screen Contrast (For Standard Control Panel)

Entering Text

2 Paper and Other Media

Paper Types

Loadable Quantity and Sheets for Supported Paper

Supported Paper Type

Standard Paper

Semi Standard Paper

Usable Paper

Special Media

Limited Paper

Unusable Paper

Storing and Handling Paper

Loading Paper

Loading Paper in the Trays 1 to 4

Loading Paper in the Tray 5 (Bypass)

Changing the Paper Size

Changing the Paper Size for the Trays 1 to 4

Changing the Paper Settings

3 Maintenance

Replacing Consumables

Replacing the Toner Cartridges

Replacing the Waste Toner Bottle (R5)

Replacing the Drum Cartridges

Replacing the Staple Cartridge (for Finisher-A1)

Replacing the Staple Cartridge (for Finisher-B1)

Replacing the Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)

Replacing the Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

Replacing the Staple Cartridge (for Finisher-C1 with Booklet Maker)

Emptying the Punch Waste Container (for Finisher-B1)

Emptying the Punch Waste Container (for Finisher-C1 or Finisher-C1 with Booklet Maker)

Cleaning the Machine

Cleaning the Exterior

Cleaning the Interior (LED Printheads)

Cleaning the Document Cover and Document Glass

Cleaning the Film and Constant Velocity Transport Glass

Cleaning the Document Feeder Rollers

Executing Calibration

Printing a Report/List

Deleting the Private Print Job with an Invalid User ID

4 Machine Status

Overview of Machine Status

Machine Information

General Information

[Machine Configuration] Screen

[Software Version] Screen

Paper Tray Status

Print Reports

Job Status/Activity Report

Copy Reports

Printer Reports

Scan Reports

Fax Reports

Mailbox List

Job Counter Report