Xerox DocuCentre-II C3000 Network Administrator Guide
DocuCentre-II C3000
Network Administrator Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks
of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United
States. and other countries.
Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of
Adobe Systems Incorporated.
EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered
trademarks of Sun Microsystems Inc. in the United States.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox, The Document Company and the stylized X are registered trademarks of Xerox
Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or
trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents.............................................................................................. 1
1 Before Using the Machine ..............................................................................7
Preface..............................................................................................................8
Using This Guide............................................................................................... 9
Related Information Sources ........................................................................9
Organization of this Guide ..........................................................................10
Conventions................................................................................................ 11
2 Product Overview..........................................................................................13
Machine Components .....................................................................................14
Overview of Features ......................................................................................18
Print ............................................................................................................18
CentreWare Internet Services .................................................................... 19
Scan ...........................................................................................................20
E-mail..........................................................................................................21
iFax.............................................................................................................21
Table of Contents
Tools................................................................................................................22
Power On / Off................................................................................................. 24
Powering On............................................................................................... 24
Powering Off............................................................................................... 25
Interface Cables ..............................................................................................26
Using the USB Interface .............................................................................26
Using the Ethernet Interface....................................................................... 26
Control Panel...................................................................................................27
Internal Fonts ..................................................................................................29
3 Installation When Using USB Port............................................................... 31
Preparations.................................................................................................... 32
Installation Procedure......................................................................................32
Installation Overview...................................................................................32
Configuration on the Machine..................................................................... 32
Configuration on the Computer...................................................................33
4 Installation When Using TCP/IP (LPD/Port 9100) ....................................... 35
Preparations.................................................................................................... 36
Installation Procedure......................................................................................36
Installation Overview...................................................................................36
Configuration on the Machine..................................................................... 36
Configuration on the Computer...................................................................38
1
5 Installation When Using NetWare................................................................ 39
Preparations.................................................................................................... 40
Installation Procedure ..................................................................................... 40
Installation Overview .................................................................................. 40
Configuration on the Machine..................................................................... 41
Configuration on the Computer .................................................................. 42
6 Installation When Using Microsoft Network (SMB).................................... 43
Preparations.................................................................................................... 44
Installation Procedure ..................................................................................... 44
Installation Overview .................................................................................. 44
Configuration on the Machine..................................................................... 44
Configuration on the Computer .................................................................. 45
7 Installation When Using Internet Printing Protocol (IPP).......................... 47
Preparations.................................................................................................... 48
Installation Procedure ..................................................................................... 48
Installation Overview .................................................................................. 48
Configuration on the Machine..................................................................... 48
Configuration on the Computer .................................................................. 49
8 Installation When Using EtherTalk.............................................................. 51
Preparations.................................................................................................... 52
Installation Procedure ..................................................................................... 52
Installation Overview .................................................................................. 52
Configuration on the Machine..................................................................... 52
Configuration on the Computer .................................................................. 53
9 Using CentreWare Internet Services........................................................... 55
Preparations.................................................................................................... 56
Installation Procedure ..................................................................................... 56
Installation Overview .................................................................................. 56
Configuration on the Machine..................................................................... 56
Confirmation of the Configuration............................................................... 58
Network Setting Items (Port/Protocol) for CentreWare Internet Services ....... 59
Ethernet...................................................................................................... 60
USB ............................................................................................................ 61
EtherTalk .................................................................................................... 62
SMB............................................................................................................ 63
NetWare ..................................................................................................... 64
TCP/IP ........................................................................................................ 65
LPD............................................................................................................. 67
SNMP ......................................................................................................... 68
IPP.............................................................................................................. 68
Port 9100.................................................................................................... 70
2
Table of Contents
E-mail..........................................................................................................71
SMTP.......................................................................................................... 75
POP3 ..........................................................................................................76
HTTP ..........................................................................................................77
WebDAV ..................................................................................................... 78
Bonjour .......................................................................................................79
10 E-mail..............................................................................................................81
E-mail Overview ..............................................................................................82
Preparations.................................................................................................... 83
Installation Procedure......................................................................................85
Installation Overview...................................................................................85
Enabling Port and Setting TCP/IP .............................................................. 85
Configuring E-mail Environment................................................................. 86
11 Using Scan Service....................................................................................... 91
Scan Service Overview ...................................................................................92
Configuration of E-mail.................................................................................... 93
Preparations ............................................................................................... 93
Installation Overview...................................................................................93
Enabling Port and Setting TCP/IP .............................................................. 93
Configuring E-mail Environment................................................................. 94
Configuration of Scan to Mailbox .................................................................... 99
Installation Overview...................................................................................99
Enabling Port and Setting TCP/IP .............................................................. 99
Registering a Mailbox ...............................................................................101
Configuration of Network Scanning (Job Template Scanning)......................104
Preparations ............................................................................................. 104
Installation Overview.................................................................................104
Enabling Port and Setting TCP/IP ............................................................ 104
Configuring the SNMP Port ......................................................................105
Configuration on a Computer....................................................................106
Configuration of Scan to FTP/SMB ...............................................................107
Preparations ............................................................................................. 107
Installation Overview.................................................................................107
Enabling Port and Setting TCP/IP ............................................................ 108
Configuration on the Computer................................................................. 109
Configuration of the Job Flow........................................................................110
Installation Overview.................................................................................110
Enabling Port and Setting TCP/IP ............................................................ 110
Configuring the SNMP Port ......................................................................111
Configuration on the Computer................................................................. 112
12 Using the iFax Service................................................................................ 113
iFax Overview................................................................................................114
3
Preparations.................................................................................................. 114
System Requirements for the Machine .................................................... 114
Installation Procedure ................................................................................... 115
Installation Overview ................................................................................ 115
Enabling the Port and Setting TCP/IP ...................................................... 115
Configuring the E-mail Environment......................................................... 116
Testing iFax.............................................................................................. 120
13 Security........................................................................................................ 121
Security Service Overview ............................................................................ 122
Communication Security Service.............................................................. 122
Scan File Security Services...................................................................... 122
Configuration of HTTP Communication Encryption ...................................... 123
Installation Overview ................................................................................ 123
Configuration on the Machine................................................................... 123
Configuration on a Computer ................................................................... 124
Configuration of E-mail Encryption/Digital Signature .................................... 126
Installation Overview ................................................................................ 126
Configuration on the Machine................................................................... 126
Configuration on a Computer ................................................................... 128
Configuration of Scan File Signature
(PDF/DocuWorks Signature)......................................................................... 130
Installation Overview ................................................................................ 130
Configuration on the Machine................................................................... 130
Configuration on a Computer ................................................................... 131
14 Problem Solving.......................................................................................... 133
SMB .............................................................................................................. 134
Troubleshooting........................................................................................ 134
Notes and Restrictions ............................................................................. 135
NetWare ........................................................................................................ 138
When you cannot print.............................................................................. 138
When "Switch the machine off" is displayed............................................. 140
When the print output is not as you expected .......................................... 140
When no notification is received............................................................... 141
TCP/IP........................................................................................................... 142
Troubleshooting........................................................................................ 142
Notes and Restrictions ............................................................................. 144
EtherTalk....................................................................................................... 146
Troubleshooting........................................................................................ 146
Notes and Restrictions ............................................................................. 146
Bonjour.......................................................................................................... 148
Notes and Restrictions ............................................................................. 148
CentreWare Internet Services....................................................................... 149
Troubleshooting........................................................................................ 149
4
Table of Contents
Scanner Features.......................................................................................... 151
Troubleshooting........................................................................................151
Notes and Restrictions..............................................................................151
E-Mail Features............................................................................................. 153
Troubleshooting........................................................................................153
Internet/Intranet Connection.......................................................................... 154
Troubleshooting........................................................................................154
Notes and Restrictions..............................................................................156
Index ...................................................................................................................157
5
1 Before Using the Machine
This chapter describes how to use this guide.
z
Preface .........................................................................................................8
z
Using This Guide ..........................................................................................9
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox DocuCentre-II C3000 (hereafter referred to as
"the machine").
This guide describes a number of configuration procedures for using this machine on
a network.
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. Please read this guide thoroughly to obtain the best
performance on the machine. After reading this guide, be sure to keep it handy for quick
reference. It will be useful in case you forget how to perform operations or if a problem
occurs with the machine.
Refer to the User Guide or the ApeosPort Function Guide for the machine operation,
clearing paper jams, daily maintenance, setting various items and safety information.
For details about optional accessories, also refer to the guide provided with each
optional accessory.
Since the machine is equipped with anti-counterfeit features, in some rare cases,
certain kinds of documents may be unable to copy.
April 2006
Fuji Xerox Co., Ltd.
8
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network
environment.
Before Using the Machine
1
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for the DocuCentre-II C3000. These User Guides
are referred to as "guides for optional accessories". Guides for optional accessories are
provided in two forms, as printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
9
1 Before Using the Machine
Organization of this Guide
This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, and how to use the touch screen.
3 Installation When Using USB Port
Describes how to install the machine using a USB interface.
1
4 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
5 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
6 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
7 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
8 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
9 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
10 E-mail
Describes how to use the E-mail feature on this machine.
10
11 Using Scan Service
Describes how to use the scan service on this machine.
12 Using the iFax Service
Describes how to use the iFax service on this machine.
13 Security
Describes how to use services using the communication security function on this
machine.
14 Problem Solving
Describes how to solve the problems you may encounter.
Conventions
z
z
z
z
Using This Guide
In this document, “Computer” refers to a personal computer or workstation.
The following icons are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
The following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button: Indicates a hardware button on the computer.
< > key: Indicates a key on the keyboard of the computer.
Orientation of documents or paper is described in this guide as follows:
Before Using the Machine
1
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11
2 Product Overview
This chapter describes the names of each component, features and tools,
switching on and off of the machine, cable connections, and the operation of the
touch screen.
z
Machine Components.................................................................................14
z
Overview of Features..................................................................................18
z
Tools ...........................................................................................................22
z
Power On / Off ............................................................................................24
z
Interface Cables..........................................................................................26
z
Control Panel ..............................................................................................27
z
Internal Fonts..............................................................................................29
2 Product Overview
Machine Components
This section describes the main components and functions of DocuCentre-II C3000
(hereafter referred to as "the machine").
1
Product Overview
2
No. Component Function
8
10
9
7
2
3
5
4
6
1 Document cover Holds the document down.
2 Document glass Originals are loaded here.
3 Control panel Consists of operation buttons, LED indicators and a touch screen.
Refer to "Control Panel" (P.27).
4 Center output tray
(Output tray)
5 Power switch Switches the power of the machine on/off.
6 Front cover Open this cover to replace consumables.
7 Tray 1, 2, 3 Accommodates papers.
8 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
9 Duplex Automatic
Document Feeder
10 Side output tray (optional) Copies and prints are delivered here facing up.
Printed or copied documents are delivered with the printed side facing
down.
special media) that cannot be loaded in the Trays 1 to 3.
In text descriptions, the Duplex Automatic Document Feeder is
abbreviated as "Document Feeder".
14
Tandem Tray Module + B Finisher
Machine Components
1
7
8
2
4
6
No. Component Function
1 B Finisher (optional) Allows you to staple printed or copied documents.
3
Product Overview
5
2
2 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper
jams.
3 Finisher tray Stapled documents are delivered.
4 Front cover Opened to clear staple jams, or replace staples.
5 Staple cartridge Contains staples.
6 Finisher stand Connects the machine and the finisher.
7 Finisher transport cover Opened to clear paper jams.
8 Tray 2 - 3 (optional) Accommodates papers.
Note • The B Finisher is optional. In text descriptions, the B Finisher is abbreviated as
finisher.
15
2 Product Overview
4
A Finisher
Product Overview
2
No. Component Function
1 Finisher top cover Open this cover when clearing paper jams.
2 Front cover Open this cover when replacing the staple cartridge or clearing staple
1
2
3
jams.
3 Staple cartridge Contains staples.
4 Center tray Holds printed or copied documents.
Note • The A Finisher is optional. In text descriptions, the A Finisher is abbreviated as
finisher.
16
Machine Components
7
6
5
4
LINE4
LINE2
Product Overview
1
2
3
TEL
LINE1
No. Component Function
1 USB 2.0 interface
connector (optional)
2 10BASE-T / 100BASE-TX
connector
3 <RESET> button Automatically turns the power off when detecting current leakage.
Connected to a USB cable.
Connected to a network cable.
2
Telephone Line Connectors
No.
Name on the
machine cover
4 TEL - Used to connect an external telephone.
5 LINE 1 Line 1 Connected to a public telephone network.
6LINE 2
(optional)
7LINE 4
(optional)
Note • Fax features are not available for some models. An optional package is required. For
Name on the
touch screen
Note • Do not connect other fax machines.
Line 2 Connected to a public telephone network.
Line 4 Connected to a public telephone network.
information, contact our Customer Support Center.
Function
17
2 Product Overview
Overview of Features
Product Overview
2
The following features are provided in a network environment.
z
Print
z
CentreWare Internet Services
z
Scan
z
E-mail
z
iFax
This section describes the environment where the machine is able to provide print
services.
This machine can be used as a local printer by directly connecting to a computer, or as
a network printer when connecting to a network.
Enable the necessary port using the control panel.
Via Internet
IPP
Network connection
LPD/ SMB/ Port9100/ EtherTalk
Network connection
NetaWare/ Windows shared printer
Server
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
z
USB : Used to connect the machine with a computer using a USB interface
Local connection
UBS
cable.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following
methods.
z
LPD : Used when communicating with the machine using the TCP/IP protocol.
z
NetWare : Used when sharing the machine using a NetWare server.
z
SMB : Used when printing through Microsoft Networks.
z
IPP : Used when printing through the Internet.
z
Port 9100:Used when using the port 9100 port.
z
EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional)
is required.
18
Supported Operating Systems
Overview of Features
Connection
method
Port
Local
connection Network connection
USB
2.0
Protocol -
Windows 95 O
Windows 98 O
Windows Me O
Windows NT
4.0
O
Windows
2000
S
Windows XP O
Windows
Server 2003
UNIX O
Macintosh O
*1, 2, 8
*1, 2
*1
O
*1
*1
O
*1,4,7
LPD NetWare SMB IPP
TCP/IPTCP/IPIPX/
SPX
*3
OOOO O
*3
O
O
OOOOO
OOOOOOO
OOO OOO
OOO OOO
*4,6
O
OOOO O
*3
OOOOOO
*5
Net
BEUI
TCP/IPTCP/IPTCP/IPApple
Port
9100
*3
*3
*3
Ether
Talk
Talk
*4
O
Product Overview
2
*1: USB 2.0 Expansion kit (optional) is required. In addition, a computer used must be
equipped with a USB 2.0 port.
*2: Use our USB Print Utility for Windows 98SE and Windows Me.
*3: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me.
*4: A PostScript 3 Kit (optional) is required.
*5: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data.
*6: Supports Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only.
*7: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only.
*8: Supports Windows 98SE or later.
For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD
Kit.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of the
machine and jobs, and altering configurations using a web browser in a TCP/IP
environment.
For setting as a printer, the properties screen of the services allows users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
The following are functions offered under each tab within CentreWare Internet Services
when the machine is enabled with the Internet Services (HTTP) port.
19
2 Product Overview
Tab name Main function
Product Overview
2
Status
Job
Print/Scan
Property
Support
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toners.
z
Linking to the copyright screen.
z
Displaying a list of jobs and job history, and deleting jobs.
z
Printing
Printing files stored in client computers.
z
Displaying and setting the following items:
Machine information, structure information such as memory and printing
language, configuration of the counter, paper trays and papers, energy
saving mode, address book, mailboxes, job flow sheets, PKI (Public Key),
mail notice, login setup/auditron administration, remote authentication
server, Internet services, proxy server, and port activation.
z
Port settings
z
Protocol settings
z
Emulation settings
z
Memory settings
z
Displaying support information.
z
Displaying error history information.
z
System administrator settings
z
Pool server settings
z
Remote access
Scan
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox
can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
template to a scanned document on the machine. The scanned document will be saved
as files on the machine and then sent automatically to computers (servers) such as
FTP or SMB servers connected to the network. CentreWare Scan Service (optional) is
required to create job templates and set a forward destination.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
20
Scan to FTP/SMB
When the machine is connected to a network which can use either the FTP or SMB
protocol, the scanned documents can be saved on a network computer.
Overview of Features
Job Flow Scanning
Scanning is performed according to a job flow.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
E-mail Printing
E-mail with attachments in either TIFF or PDF format can be sent to the machine from
computers. Received e-mail will automatically be printed.
Product Overview
2
iFax
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.)
set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified
recipient. You can properly determine when to replace toner and drum cartridges by
receiving their status periodically.
Job Completion Notice
When a computer has submitted a job to the machine, its completion can be notified by
E-mail.
You can send and receive data scanned by the machine as e-mail attachments via a
corporate network or the Internet. This feature differs from regular faxes in that you do
not need to transmit data via a telephone line.
21
2 Product Overview
Tools
The following tools are provided with this machine. Configurable items vary by the tools.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation
buttons, LED indicators and a touch screen.
Product Overview
2
The touch screen is located at the center of the control panel. Messages required for
operation and feature buttons are displayed on this display. You can directly touch the
buttons and tabs displayed in the touch screen to set features or to instruct operations in
screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this
machine as a printer and its print data, altering configurations and operating on
mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
Tools in the Driver CD Kit
Various tools such as print drivers and software for easy installation of print drivers are
included in the CD-ROM of the Driver CD Kit.
EasyOperator allows you to print or send documents via fax by dragging and dropping
files with a mouse. Also, this tool enables the remote operation of mailbox registration
and scan configuration.
If you use Document Monitor, when a print job is submitted from a computer, the
machine status such as out of paper, toner low, paper jams, starting and completing
the job, will be displayed. It also allows the users to confirm the print data processing
status, and to pause, restart, and stop the print jobs.
ApeosWare EasyAdmin
ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes,
and scanners. It allows user to centrally configure multiple items on multiple devices
from a computer.
Note • ApeosWare EasyAdmin is an optional.
22
Tools
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the control
panel.
CentreWare
Item Control Panel
Enabling a port
OO
Setting an IP
address
Configuring the email environment
Registering a
mailbox
Address book O U XO
Confirming printer
status
Confirming print
data (job) status
Setting
authentication
Setting personal
authentication
information
O
U OXX
OO
U O
XOOX
O U XO
OOXO
Internet
Services
O
(change only)
Tools in the
Driver CD Kit
U (IP Address
Setting Tool/
LPD only)
O (IP Address
Setting Tool)
O
(EasyOperator)
O (Document
Monitor)
ApeosWare
EasyAdmin
U
Product Overview
O
(change only)
O
2
X
O : Configurable U : Partly configurable X : Not configurable
23
2 Product Overview
Power On / Off
Product Overview
Powering On
2
Turn on the power before operating the machine.
The machine is ready for operation within 42 seconds after the power is turned on. The
time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. Also, you can use the power saving feature when not in use for a while to reduce
the power consumption.
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User
Guide.
Note • When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
The procedure for turning on the power is as follows.
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...”
message indicates that the
machine is warming up.
The machine cannot be
used during warming up.
The machine will be ready
for operation within 42
seconds. The time may
vary depending on the
machine configuration.
Note • When the power does not
come on, check if the
power cord is plugged into
the power outlet and the
<RESET> button is in a
reset state (button is
pressed in).
24
Powering Off
The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator and the <Job in Memory>
indicator are not lit.
Important • Never turn the power off in the following instances:
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
Note • Before you turn the power back on after turning it off, wait 20 seconds.
Power On / Off
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While a scan is being executed
- While jobs are being faxed
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Product Overview
2
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2 Product Overview
Interface Cables
When connecting the machine directly to a computer, use USB interface. When
connecting to a network, use the Ethernet interface.
Using the USB Interface
Product Overview
2
Using the Ethernet Interface
The USB interface (optional) supports USB 2.0.
This section describes the installation procedure for the USB interface.
1 Confirm that the machine is off.
2 Attach the core provided with the
machine to a USB interface cable.
3 Connect the USB interface cable to
the USB 2.0 interface connector on
the back of the machine.
4 Connect the other end of the USB
interface cable to a computer.
5 Switch on the machine.
6 Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.31).
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
USB 2.0 Port
This section describes the installation procedure for the Ethernet interface.
1 Confirm that the machine is off.
2 Attach the core provided with the
machine to a network cable.
3 Connect the network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
4 Switch on the machine.
Ethernet Port
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Control Panel
The following describes the names and functions of components on the control panel.
Note • When an optional large color control panel is installed, the position and shape of the control
Control Panel
panel differs. For details, refer to "Large Color Control Panel" under "Chapter 16 Large
Control Panel" in the ApeosPort Function Guide.
Product Overview
2
No. Component Function
1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or
decrease the contrast.
2 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
in screens and set features.
3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
4 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For
information on [Stored Documents List], refer to "Print Report/List"
under "Chapter 12 Machine Status" in the User Guide.
5 <Job Status> button Press this button to confirm or cancel currently executing or completed
jobs, or to confirm or print saved documents.
In this manual, this button is indicated as the <Job Status> button.
6 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults. You can also check the destination
information for sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.
7 <Machine Status> button Press this button to confirm the machine status and meters, check the
state of consumables, and print reports.
In this manual, this button is indicated as the <Machine Status> button.
8 <Log In/Out> button Press this button to display the user ID input screen for System
Administration mode or Login Setup/Auditron Administration.
In this manual, this button is indicated as the <Log In/Out> button.
9 <Power Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
In this manual, this button is indicated as the <Power Saver> button.
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2 Product Overview
No. Component Function
10 <Clear All> button Returns the statuses of all displayed services to their default values.
11 <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to
Product Overview
12 <Stop> button Press this button to stop the current copy job or communications.
13 <Start> button Press this button to start copying or scanning.
The machine will be reset to this state after it is turned on.
In this manual, this button is indicated as the <Clear All> button.
give another job higher priority. During an interrupt, the interrupt
indicator lights up. Pressing the <Interrupt> button again cancels the
interrupt and the previous operation is resumed.
In this manual, this button is indicated as the <Interrupt> button.
Some jobs cannot be executed during the interruption. For detail
information, refer to "Notes and Restrictions on the Interrupt Mode"
under "Chapter 17 Appendix" in the User Guide.
In this manual, this button is indicated as the <Stop> button.
In this manual, this button is indicated as the <Start> button.
2
14 Numeric keypad Press these buttons to enter the number of copies, passwords and other
numerical values.
In this manual, these buttons are indicated as the “numeric keypad”.
15 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.
In this manual, this button is indicated as the <Speed Dial> button.
16 <C (Clear)> button Press this button if you have entered the wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
17 <Dial Pause> button Used to insert a pause into a destination number.
In this manual, this button is indicated as the <Dial Pause> button.
18 <Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
19 <All Services> button Used to display the [All Services] screen.
20 One touch button panels Panels for one touch buttons.
Used to call a custom feature.
You can assign a feature to the buttons selected from the features
displayed on the [All Services] screen and [Language].
For information on registering a feature with a button, refer to "Screen
Defaults" under "Chapter 10 System Settings" in the User Guide.
In this manual, this button is indicated as the <All Services> button.
You can change the features that appear in the <All Services> screen.
For detail information, refer to "Screen Defaults" in "Chapter 10 System
Settings" in the User Guide.
You can leaf through panels to display 001 to 030, 031 to 060, and 061
to 070. M01 to M20 are reserved for the stored programming feature.
These buttons correspond to jobs registered in 01 to 20.
Note • This feature is not available for some models. An optional package
is necessary. For more information, contact our Customer Support
Center.
21 One touch buttons Specify a recipient with one button. These buttons are available for fax
and iFax.
Registered preset recipient numbers 001 to 070 are supported.
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