DocuCentre-II C3000
Network Administrator Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks
of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United
States. and other countries.
Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of
Adobe Systems Incorporated.
EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered
trademarks of Sun Microsystems Inc. in the United States.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox, The Document Company and the stylized X are registered trademarks of Xerox
Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or
trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents.............................................................................................. 1
1 Before Using the Machine ..............................................................................7
Preface..............................................................................................................8
Using This Guide............................................................................................... 9
Related Information Sources ........................................................................9
Organization of this Guide ..........................................................................10
Conventions................................................................................................ 11
2 Product Overview..........................................................................................13
Machine Components .....................................................................................14
Overview of Features ......................................................................................18
Print ............................................................................................................18
CentreWare Internet Services .................................................................... 19
Scan ...........................................................................................................20
E-mail..........................................................................................................21
iFax.............................................................................................................21
Table of Contents
Tools................................................................................................................22
Power On / Off................................................................................................. 24
Powering On............................................................................................... 24
Powering Off............................................................................................... 25
Interface Cables ..............................................................................................26
Using the USB Interface .............................................................................26
Using the Ethernet Interface....................................................................... 26
Control Panel...................................................................................................27
Internal Fonts ..................................................................................................29
3 Installation When Using USB Port............................................................... 31
Preparations.................................................................................................... 32
Installation Procedure......................................................................................32
Installation Overview...................................................................................32
Configuration on the Machine..................................................................... 32
Configuration on the Computer...................................................................33
4 Installation When Using TCP/IP (LPD/Port 9100) ....................................... 35
Preparations.................................................................................................... 36
Installation Procedure......................................................................................36
Installation Overview...................................................................................36
Configuration on the Machine..................................................................... 36
Configuration on the Computer...................................................................38
1
5 Installation When Using NetWare................................................................ 39
Preparations.................................................................................................... 40
Installation Procedure ..................................................................................... 40
Installation Overview .................................................................................. 40
Configuration on the Machine..................................................................... 41
Configuration on the Computer .................................................................. 42
6 Installation When Using Microsoft Network (SMB).................................... 43
Preparations.................................................................................................... 44
Installation Procedure ..................................................................................... 44
Installation Overview .................................................................................. 44
Configuration on the Machine..................................................................... 44
Configuration on the Computer .................................................................. 45
7 Installation When Using Internet Printing Protocol (IPP).......................... 47
Preparations.................................................................................................... 48
Installation Procedure ..................................................................................... 48
Installation Overview .................................................................................. 48
Configuration on the Machine..................................................................... 48
Configuration on the Computer .................................................................. 49
8 Installation When Using EtherTalk.............................................................. 51
Preparations.................................................................................................... 52
Installation Procedure ..................................................................................... 52
Installation Overview .................................................................................. 52
Configuration on the Machine..................................................................... 52
Configuration on the Computer .................................................................. 53
9 Using CentreWare Internet Services........................................................... 55
Preparations.................................................................................................... 56
Installation Procedure ..................................................................................... 56
Installation Overview .................................................................................. 56
Configuration on the Machine..................................................................... 56
Confirmation of the Configuration............................................................... 58
Network Setting Items (Port/Protocol) for CentreWare Internet Services ....... 59
Ethernet...................................................................................................... 60
USB ............................................................................................................ 61
EtherTalk .................................................................................................... 62
SMB............................................................................................................ 63
NetWare ..................................................................................................... 64
TCP/IP ........................................................................................................ 65
LPD............................................................................................................. 67
SNMP ......................................................................................................... 68
IPP.............................................................................................................. 68
Port 9100.................................................................................................... 70
2
Table of Contents
E-mail..........................................................................................................71
SMTP.......................................................................................................... 75
POP3 ..........................................................................................................76
HTTP ..........................................................................................................77
WebDAV ..................................................................................................... 78
Bonjour .......................................................................................................79
10 E-mail..............................................................................................................81
E-mail Overview ..............................................................................................82
Preparations.................................................................................................... 83
Installation Procedure......................................................................................85
Installation Overview...................................................................................85
Enabling Port and Setting TCP/IP .............................................................. 85
Configuring E-mail Environment................................................................. 86
11 Using Scan Service....................................................................................... 91
Scan Service Overview ...................................................................................92
Configuration of E-mail.................................................................................... 93
Preparations ............................................................................................... 93
Installation Overview...................................................................................93
Enabling Port and Setting TCP/IP .............................................................. 93
Configuring E-mail Environment................................................................. 94
Configuration of Scan to Mailbox .................................................................... 99
Installation Overview...................................................................................99
Enabling Port and Setting TCP/IP .............................................................. 99
Registering a Mailbox ...............................................................................101
Configuration of Network Scanning (Job Template Scanning)......................104
Preparations ............................................................................................. 104
Installation Overview.................................................................................104
Enabling Port and Setting TCP/IP ............................................................ 104
Configuring the SNMP Port ......................................................................105
Configuration on a Computer....................................................................106
Configuration of Scan to FTP/SMB ...............................................................107
Preparations ............................................................................................. 107
Installation Overview.................................................................................107
Enabling Port and Setting TCP/IP ............................................................ 108
Configuration on the Computer................................................................. 109
Configuration of the Job Flow........................................................................110
Installation Overview.................................................................................110
Enabling Port and Setting TCP/IP ............................................................ 110
Configuring the SNMP Port ......................................................................111
Configuration on the Computer................................................................. 112
12 Using the iFax Service................................................................................ 113
iFax Overview................................................................................................114
3
Preparations.................................................................................................. 114
System Requirements for the Machine .................................................... 114
Installation Procedure ................................................................................... 115
Installation Overview ................................................................................ 115
Enabling the Port and Setting TCP/IP ...................................................... 115
Configuring the E-mail Environment......................................................... 116
Testing iFax.............................................................................................. 120
13 Security........................................................................................................ 121
Security Service Overview ............................................................................ 122
Communication Security Service.............................................................. 122
Scan File Security Services...................................................................... 122
Configuration of HTTP Communication Encryption ...................................... 123
Installation Overview ................................................................................ 123
Configuration on the Machine................................................................... 123
Configuration on a Computer ................................................................... 124
Configuration of E-mail Encryption/Digital Signature .................................... 126
Installation Overview ................................................................................ 126
Configuration on the Machine................................................................... 126
Configuration on a Computer ................................................................... 128
Configuration of Scan File Signature
(PDF/DocuWorks Signature)......................................................................... 130
Installation Overview ................................................................................ 130
Configuration on the Machine................................................................... 130
Configuration on a Computer ................................................................... 131
14 Problem Solving.......................................................................................... 133
SMB .............................................................................................................. 134
Troubleshooting........................................................................................ 134
Notes and Restrictions ............................................................................. 135
NetWare ........................................................................................................ 138
When you cannot print.............................................................................. 138
When "Switch the machine off" is displayed............................................. 140
When the print output is not as you expected .......................................... 140
When no notification is received............................................................... 141
TCP/IP........................................................................................................... 142
Troubleshooting........................................................................................ 142
Notes and Restrictions ............................................................................. 144
EtherTalk....................................................................................................... 146
Troubleshooting........................................................................................ 146
Notes and Restrictions ............................................................................. 146
Bonjour.......................................................................................................... 148
Notes and Restrictions ............................................................................. 148
CentreWare Internet Services....................................................................... 149
Troubleshooting........................................................................................ 149
4
Table of Contents
Scanner Features.......................................................................................... 151
Troubleshooting........................................................................................151
Notes and Restrictions..............................................................................151
E-Mail Features............................................................................................. 153
Troubleshooting........................................................................................153
Internet/Intranet Connection.......................................................................... 154
Troubleshooting........................................................................................154
Notes and Restrictions..............................................................................156
Index ...................................................................................................................157
5
1 Before Using the Machine
This chapter describes how to use this guide.
z
Preface .........................................................................................................8
z
Using This Guide ..........................................................................................9
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox DocuCentre-II C3000 (hereafter referred to as
"the machine").
This guide describes a number of configuration procedures for using this machine on
a network.
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. Please read this guide thoroughly to obtain the best
performance on the machine. After reading this guide, be sure to keep it handy for quick
reference. It will be useful in case you forget how to perform operations or if a problem
occurs with the machine.
Refer to the User Guide or the ApeosPort Function Guide for the machine operation,
clearing paper jams, daily maintenance, setting various items and safety information.
For details about optional accessories, also refer to the guide provided with each
optional accessory.
Since the machine is equipped with anti-counterfeit features, in some rare cases,
certain kinds of documents may be unable to copy.
April 2006
Fuji Xerox Co., Ltd.
8
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network
environment.
Before Using the Machine
1
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for the DocuCentre-II C3000. These User Guides
are referred to as "guides for optional accessories". Guides for optional accessories are
provided in two forms, as printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
9
1 Before Using the Machine
Organization of this Guide
This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, and how to use the touch screen.
3 Installation When Using USB Port
Describes how to install the machine using a USB interface.
1
4 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
5 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
6 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
7 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
8 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
9 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
10 E-mail
Describes how to use the E-mail feature on this machine.
10
11 Using Scan Service
Describes how to use the scan service on this machine.
12 Using the iFax Service
Describes how to use the iFax service on this machine.
13 Security
Describes how to use services using the communication security function on this
machine.
14 Problem Solving
Describes how to solve the problems you may encounter.
Conventions
z
z
z
z
Using This Guide
In this document, “Computer” refers to a personal computer or workstation.
The following icons are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
The following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button: Indicates a hardware button on the computer.
< > key: Indicates a key on the keyboard of the computer.
Orientation of documents or paper is described in this guide as follows:
Before Using the Machine
1
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11
2 Product Overview
This chapter describes the names of each component, features and tools,
switching on and off of the machine, cable connections, and the operation of the
touch screen.
z
Machine Components.................................................................................14
z
Overview of Features..................................................................................18
z
Tools ...........................................................................................................22
z
Power On / Off ............................................................................................24
z
Interface Cables..........................................................................................26
z
Control Panel ..............................................................................................27
z
Internal Fonts..............................................................................................29
2 Product Overview
Machine Components
This section describes the main components and functions of DocuCentre-II C3000
(hereafter referred to as "the machine").
1
Product Overview
2
No. Component Function
8
10
9
7
2
3
5
4
6
1 Document cover Holds the document down.
2 Document glass Originals are loaded here.
3 Control panel Consists of operation buttons, LED indicators and a touch screen.
Refer to "Control Panel" (P.27).
4 Center output tray
(Output tray)
5 Power switch Switches the power of the machine on/off.
6 Front cover Open this cover to replace consumables.
7 Tray 1, 2, 3 Accommodates papers.
8 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
9 Duplex Automatic
Document Feeder
10 Side output tray (optional) Copies and prints are delivered here facing up.
Printed or copied documents are delivered with the printed side facing
down.
special media) that cannot be loaded in the Trays 1 to 3.
In text descriptions, the Duplex Automatic Document Feeder is
abbreviated as "Document Feeder".
14
Tandem Tray Module + B Finisher
Machine Components
1
7
8
2
4
6
No. Component Function
1 B Finisher (optional) Allows you to staple printed or copied documents.
3
Product Overview
5
2
2 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper
jams.
3 Finisher tray Stapled documents are delivered.
4 Front cover Opened to clear staple jams, or replace staples.
5 Staple cartridge Contains staples.
6 Finisher stand Connects the machine and the finisher.
7 Finisher transport cover Opened to clear paper jams.
8 Tray 2 - 3 (optional) Accommodates papers.
Note • The B Finisher is optional. In text descriptions, the B Finisher is abbreviated as
finisher.
15
2 Product Overview
4
A Finisher
Product Overview
2
No. Component Function
1 Finisher top cover Open this cover when clearing paper jams.
2 Front cover Open this cover when replacing the staple cartridge or clearing staple
1
2
3
jams.
3 Staple cartridge Contains staples.
4 Center tray Holds printed or copied documents.
Note • The A Finisher is optional. In text descriptions, the A Finisher is abbreviated as
finisher.
16
Machine Components
7
6
5
4
LINE4
LINE2
Product Overview
1
2
3
TEL
LINE1
No. Component Function
1 USB 2.0 interface
connector (optional)
2 10BASE-T / 100BASE-TX
connector
3 <RESET> button Automatically turns the power off when detecting current leakage.
Connected to a USB cable.
Connected to a network cable.
2
Telephone Line Connectors
No.
Name on the
machine cover
4 TEL - Used to connect an external telephone.
5 LINE 1 Line 1 Connected to a public telephone network.
6LINE 2
(optional)
7LINE 4
(optional)
Note • Fax features are not available for some models. An optional package is required. For
Name on the
touch screen
Note • Do not connect other fax machines.
Line 2 Connected to a public telephone network.
Line 4 Connected to a public telephone network.
information, contact our Customer Support Center.
Function
17
2 Product Overview
Overview of Features
Product Overview
2
The following features are provided in a network environment.
z
Print
z
CentreWare Internet Services
z
Scan
z
E-mail
z
iFax
This section describes the environment where the machine is able to provide print
services.
This machine can be used as a local printer by directly connecting to a computer, or as
a network printer when connecting to a network.
Enable the necessary port using the control panel.
Via Internet
IPP
Network connection
LPD/ SMB/ Port9100/ EtherTalk
Network connection
NetaWare/ Windows shared printer
Server
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
z
USB : Used to connect the machine with a computer using a USB interface
Local connection
UBS
cable.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following
methods.
z
LPD : Used when communicating with the machine using the TCP/IP protocol.
z
NetWare : Used when sharing the machine using a NetWare server.
z
SMB : Used when printing through Microsoft Networks.
z
IPP : Used when printing through the Internet.
z
Port 9100:Used when using the port 9100 port.
z
EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional)
is required.
18
Supported Operating Systems
Overview of Features
Connection
method
Port
Local
connection Network connection
USB
2.0
Protocol -
Windows 95 O
Windows 98 O
Windows Me O
Windows NT
4.0
O
Windows
2000
S
Windows XP O
Windows
Server 2003
UNIX O
Macintosh O
*1, 2, 8
*1, 2
*1
O
*1
*1
O
*1,4,7
LPD NetWare SMB IPP
TCP/IPTCP/IPIPX/
SPX
*3
OOOO O
*3
O
O
OOOOO
OOOOOOO
OOO OOO
OOO OOO
*4,6
O
OOOO O
*3
OOOOOO
*5
Net
BEUI
TCP/IPTCP/IPTCP/IPApple
Port
9100
*3
*3
*3
Ether
Talk
Talk
*4
O
Product Overview
2
*1: USB 2.0 Expansion kit (optional) is required. In addition, a computer used must be
equipped with a USB 2.0 port.
*2: Use our USB Print Utility for Windows 98SE and Windows Me.
*3: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me.
*4: A PostScript 3 Kit (optional) is required.
*5: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data.
*6: Supports Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only.
*7: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only.
*8: Supports Windows 98SE or later.
For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD
Kit.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of the
machine and jobs, and altering configurations using a web browser in a TCP/IP
environment.
For setting as a printer, the properties screen of the services allows users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
The following are functions offered under each tab within CentreWare Internet Services
when the machine is enabled with the Internet Services (HTTP) port.
19
2 Product Overview
Tab name Main function
Product Overview
2
Status
Job
Print/Scan
Property
Support
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toners.
z
Linking to the copyright screen.
z
Displaying a list of jobs and job history, and deleting jobs.
z
Printing
Printing files stored in client computers.
z
Displaying and setting the following items:
Machine information, structure information such as memory and printing
language, configuration of the counter, paper trays and papers, energy
saving mode, address book, mailboxes, job flow sheets, PKI (Public Key),
mail notice, login setup/auditron administration, remote authentication
server, Internet services, proxy server, and port activation.
z
Port settings
z
Protocol settings
z
Emulation settings
z
Memory settings
z
Displaying support information.
z
Displaying error history information.
z
System administrator settings
z
Pool server settings
z
Remote access
Scan
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox
can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
template to a scanned document on the machine. The scanned document will be saved
as files on the machine and then sent automatically to computers (servers) such as
FTP or SMB servers connected to the network. CentreWare Scan Service (optional) is
required to create job templates and set a forward destination.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
20
Scan to FTP/SMB
When the machine is connected to a network which can use either the FTP or SMB
protocol, the scanned documents can be saved on a network computer.
Overview of Features
Job Flow Scanning
Scanning is performed according to a job flow.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
E-mail Printing
E-mail with attachments in either TIFF or PDF format can be sent to the machine from
computers. Received e-mail will automatically be printed.
Product Overview
2
iFax
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.)
set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified
recipient. You can properly determine when to replace toner and drum cartridges by
receiving their status periodically.
Job Completion Notice
When a computer has submitted a job to the machine, its completion can be notified by
E-mail.
You can send and receive data scanned by the machine as e-mail attachments via a
corporate network or the Internet. This feature differs from regular faxes in that you do
not need to transmit data via a telephone line.
21
2 Product Overview
Tools
The following tools are provided with this machine. Configurable items vary by the tools.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation
buttons, LED indicators and a touch screen.
Product Overview
2
The touch screen is located at the center of the control panel. Messages required for
operation and feature buttons are displayed on this display. You can directly touch the
buttons and tabs displayed in the touch screen to set features or to instruct operations in
screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this
machine as a printer and its print data, altering configurations and operating on
mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
Tools in the Driver CD Kit
Various tools such as print drivers and software for easy installation of print drivers are
included in the CD-ROM of the Driver CD Kit.
EasyOperator allows you to print or send documents via fax by dragging and dropping
files with a mouse. Also, this tool enables the remote operation of mailbox registration
and scan configuration.
If you use Document Monitor, when a print job is submitted from a computer, the
machine status such as out of paper, toner low, paper jams, starting and completing
the job, will be displayed. It also allows the users to confirm the print data processing
status, and to pause, restart, and stop the print jobs.
ApeosWare EasyAdmin
ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes,
and scanners. It allows user to centrally configure multiple items on multiple devices
from a computer.
Note • ApeosWare EasyAdmin is an optional.
22
Tools
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the control
panel.
CentreWare
Item Control Panel
Enabling a port
OO
Setting an IP
address
Configuring the email environment
Registering a
mailbox
Address book O U XO
Confirming printer
status
Confirming print
data (job) status
Setting
authentication
Setting personal
authentication
information
O
U OXX
OO
U O
XOOX
O U XO
OOXO
Internet
Services
O
(change only)
Tools in the
Driver CD Kit
U (IP Address
Setting Tool/
LPD only)
O (IP Address
Setting Tool)
O
(EasyOperator)
O (Document
Monitor)
ApeosWare
EasyAdmin
U
Product Overview
O
(change only)
O
2
X
O : Configurable U : Partly configurable X : Not configurable
23
2 Product Overview
Power On / Off
Product Overview
Powering On
2
Turn on the power before operating the machine.
The machine is ready for operation within 42 seconds after the power is turned on. The
time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. Also, you can use the power saving feature when not in use for a while to reduce
the power consumption.
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User
Guide.
Note • When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
The procedure for turning on the power is as follows.
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...”
message indicates that the
machine is warming up.
The machine cannot be
used during warming up.
The machine will be ready
for operation within 42
seconds. The time may
vary depending on the
machine configuration.
Note • When the power does not
come on, check if the
power cord is plugged into
the power outlet and the
<RESET> button is in a
reset state (button is
pressed in).
24
Powering Off
The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator and the <Job in Memory>
indicator are not lit.
Important • Never turn the power off in the following instances:
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
Note • Before you turn the power back on after turning it off, wait 20 seconds.
Power On / Off
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While a scan is being executed
- While jobs are being faxed
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Product Overview
2
25
2 Product Overview
Interface Cables
When connecting the machine directly to a computer, use USB interface. When
connecting to a network, use the Ethernet interface.
Using the USB Interface
Product Overview
2
Using the Ethernet Interface
The USB interface (optional) supports USB 2.0.
This section describes the installation procedure for the USB interface.
1 Confirm that the machine is off.
2 Attach the core provided with the
machine to a USB interface cable.
3 Connect the USB interface cable to
the USB 2.0 interface connector on
the back of the machine.
4 Connect the other end of the USB
interface cable to a computer.
5 Switch on the machine.
6 Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.31).
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
USB 2.0 Port
This section describes the installation procedure for the Ethernet interface.
1 Confirm that the machine is off.
2 Attach the core provided with the
machine to a network cable.
3 Connect the network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
4 Switch on the machine.
Ethernet Port
26
Control Panel
The following describes the names and functions of components on the control panel.
Note • When an optional large color control panel is installed, the position and shape of the control
Control Panel
panel differs. For details, refer to "Large Color Control Panel" under "Chapter 16 Large
Control Panel" in the ApeosPort Function Guide.
Product Overview
2
No. Component Function
1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or
decrease the contrast.
2 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
in screens and set features.
3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
4 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For
information on [Stored Documents List], refer to "Print Report/List"
under "Chapter 12 Machine Status" in the User Guide.
5 <Job Status> button Press this button to confirm or cancel currently executing or completed
jobs, or to confirm or print saved documents.
In this manual, this button is indicated as the <Job Status> button.
6 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults. You can also check the destination
information for sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.
7 <Machine Status> button Press this button to confirm the machine status and meters, check the
state of consumables, and print reports.
In this manual, this button is indicated as the <Machine Status> button.
8 <Log In/Out> button Press this button to display the user ID input screen for System
Administration mode or Login Setup/Auditron Administration.
In this manual, this button is indicated as the <Log In/Out> button.
9 <Power Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
In this manual, this button is indicated as the <Power Saver> button.
27
2 Product Overview
No. Component Function
10 <Clear All> button Returns the statuses of all displayed services to their default values.
11 <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to
Product Overview
12 <Stop> button Press this button to stop the current copy job or communications.
13 <Start> button Press this button to start copying or scanning.
The machine will be reset to this state after it is turned on.
In this manual, this button is indicated as the <Clear All> button.
give another job higher priority. During an interrupt, the interrupt
indicator lights up. Pressing the <Interrupt> button again cancels the
interrupt and the previous operation is resumed.
In this manual, this button is indicated as the <Interrupt> button.
Some jobs cannot be executed during the interruption. For detail
information, refer to "Notes and Restrictions on the Interrupt Mode"
under "Chapter 17 Appendix" in the User Guide.
In this manual, this button is indicated as the <Stop> button.
In this manual, this button is indicated as the <Start> button.
2
14 Numeric keypad Press these buttons to enter the number of copies, passwords and other
numerical values.
In this manual, these buttons are indicated as the “numeric keypad”.
15 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.
In this manual, this button is indicated as the <Speed Dial> button.
16 <C (Clear)> button Press this button if you have entered the wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
17 <Dial Pause> button Used to insert a pause into a destination number.
In this manual, this button is indicated as the <Dial Pause> button.
18 <Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
19 <All Services> button Used to display the [All Services] screen.
20 One touch button panels Panels for one touch buttons.
Used to call a custom feature.
You can assign a feature to the buttons selected from the features
displayed on the [All Services] screen and [Language].
For information on registering a feature with a button, refer to "Screen
Defaults" under "Chapter 10 System Settings" in the User Guide.
In this manual, this button is indicated as the <All Services> button.
You can change the features that appear in the <All Services> screen.
For detail information, refer to "Screen Defaults" in "Chapter 10 System
Settings" in the User Guide.
You can leaf through panels to display 001 to 030, 031 to 060, and 061
to 070. M01 to M20 are reserved for the stored programming feature.
These buttons correspond to jobs registered in 01 to 20.
Note • This feature is not available for some models. An optional package
is necessary. For more information, contact our Customer Support
Center.
21 One touch buttons Specify a recipient with one button. These buttons are available for fax
and iFax.
Registered preset recipient numbers 001 to 070 are supported.
28
Internal Fonts
The following fonts are available as standard.
Refer to the manual in the PostScript Driver Library CD-ROM for the PostScript fonts.
Internal Fonts
Stroke fonts
(for PCL5 and HP-GL/2)
Outline
fonts
European
HP-GL/2 Roman
PDF Arial
PCL CG Times
• European Stroke fonts
Sans Serif
Arial Italic
Arial Bold
Arial Bold Italic
Courier
Courier Italic
Courier Bold
CG Times Italic
CG Times Bold
CG Times Bold Italic
Univers Medium
Univers Medium Italic
Univers Bold
Univers Bold Italic
Univers Medium Condensed
Univers Medium Condensed
Italic
Univers Bold Condensed
Univers Bold Condensed Italic
Antique Olive
Antique Olive Italic
Antique Olive Bold
CG Omega
CG Omega Italic
CG Omega Bold
CG Omega Bold Italic
Garamond Antiqua
Garamond Kursiv
Garamond Halbfett
Garamond Kursiv Halbfett
(Default): Courier
Courier Italic
Courier Bold
Courier Bold Italic
Letter Gothic
Letter Gothic Italic
Letter Gothic Bold
Albertus Medium
Albertus Extra Bold
Clarendon Condensed
Coronet
Marigold
Arial
Arial Italic
Arial Bold
Arial Bold Italic
Times New
Times New Italic
Courier Bold Italic
Symbol
Times New Roman
Times New Roman Bold Italic
ITC Zepf Dingbats
GoldSEMM
Gold SAMM
Times New Bold
Times New Bold Italic
Symbol
Wingdings
Line Printer
Times Roman
Times Italic
Times Bold
Times Bold Italic
Helvetica
Helvetica Oblique
Helvetica Bold
Helvetica Bold Oblique
CourierPS
CourierPS Oblique
CourierPS Bold
CourierPS Bold Oblique
SymbolPS
Palatino Roman
Palatino Italic
Palatino Bold
Palatino Bold Italic
ITC Bookman Light
ITC Bookman Light Italic
ITC Bookman Demi
ITC Bookman Demi Italic
Helvetica Narrow
Helvetica Narrow Oblique
Helvetica Narrow Bold
Helvetica Narrow Bold Oblique
New Century Schoolbook Roman
New Century Schoolbook Italic
New Century Schoolbook Bold
New Century Schoolbook Bold Italic
ITC Avant Garde Book
ITC Avant Garde Book Oblique
ITC Avant Garde Demi
ITC Avant Garde Demi Oblique
ITC Zapf Chancery Medium Italic
ITC Zapf Dingbats
Product Overview
2
29
2 Product Overview
Product Overview
2
KO PCL5 Muyngio
Gothic
R- Gothic
KS Muyngio
Gothic
R- Gothic
Graphic
Kungso
Saemmul
TC PCL5 ShuSong
SC PCL5
ESC/P-K
ShuSong
Graphic
Kungso
Saemmul
T-Myungio
T-Gothic
TR-Gothic
T-Graphic
T-Kungso
T-Saemmul
30
3 Installation When Using USB
Port
This chapter describes how to install the machine when using a USB interface.
z
Preparations ...............................................................................................32
z
Installation Procedure .................................................................................32
3 Installation When Using USB Port
Preparations
Prepare the following items to install the machine when using a USB interface.
z
USB cable
z
CD-ROM of the Driver CD Kit (provided with the machine)
z
USB 2.0 kit (optional)
z
Installation When Using USB Port
PostScript 3 Kit (optional: when using Macintosh)
Installation Procedure
Installation Overview
The machine can be connected directly to a computer using a USB cable.
The following is the procedure to use a USB interface.
z
Configuration on the machine
3
Configuring the USB port on the machine.
z
Configuration on the computer
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to use a USB interface on the
machine.
Note • The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
32
2 Display the USB port configuration screen.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [USB], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
Installation Procedure
3 Configure the following items as necessary.
z
Print Mode
Configure the print language on the machine to match the received data.
z
PJL
Enable when receiving a job using PJL commands.
The PJL commands are independent of any print languages. A print language used
in the next data can be set independently of the current print language.
z
Auto Eject Time
Configure the time that the data so far received by the machine will automatically be
printed since data is no longer sent to the printer.
z
Adobe Communication Protocol
Configure the protocol defining the communication method between PostScript
printers and a host.
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
Installation When Using USB Port
6 After the machine is restarted, print out a settings list to confirm that the USB port is
enabled.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on the driver installation procedure, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
You can also print from a Macintosh using USB. You will need an optional PostScript 3 Kit. Refer to the
manual contained in the CD-ROM provided with the kit for the print driver installation procedure.
3
33
4 Installation When Using TCP/
IP (LPD/Port 9100)
This chapter describes how to install the machine when using a TCP/IP (LPD/
Port 9100) protocol.
z
Preparations ...............................................................................................36
z
Installation Procedure .................................................................................36
4 Installation When Using TCP/IP (LPD/Port 9100)
Preparations
Prepare the following items to install the machine when using a TCP/IP (LPD/Port
9100) protocol.
z
TCP/IP network environment
z
Installation When Using TCP/IP (LPD/Port 9100)
CD-ROM of the Driver CD Kit (provided with the machine)
z
PostScript 3 Kit (optional: when using Macintosh)
Installation Procedure
Installation Overview
The machine can be connected to a computer using a TCP/IP (LPD/Port 9100)
protocol.
The following is the procedure to use a TCP/IP(LPD/Port 9100) protocol.
z
Configuration on the machine
4
Configuring TCP/IP (LPD/Port 9100) on the machine.
z
Configuration on the computer
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to use a TCP/IP (LPD/Port 9100)
protocol on the machine. Enable a LPD Port/Port 9100 port, then assign an IP address.
Note • The configuration can also be performed using CentreWare Internet Services or IP Address
Setting Tool included in the CD-ROM of the Driver CD Kit.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
36
2 Enable either the LPD port or the Port 9100 port as appropriate. In this example, the
LPD port is enabled.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [LPD], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
7) Select [Close] repeatedly until the [Network Settings] screen is displayed.
Installation Procedure
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (clear) button and enter again.
• When you want to move to the next value without entering all 3 digits, select [save/select
next].
6) Select [Save].
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not want to set the gateway address, enter "0.0.0.0".
8) Select [Close] repeatedly until the [Network Settings] screen is displayed.
Installation When Using TCP/IP (LPD/Port 9100)
4
4 If the operating system on the client is MacOS X v10.2 or later, the discovery feature
that automatically detects printers on the IP network can be enabled.
Note • [Bonjour] can be set when the PostScript 3 Kit is installed.
• In order to print from a printer detected by [Bonjour], the LPD
advance.
port must be activated in
1) Select [Port Settings].
2) Select [Bonjour] and then select [Change Settings].
3) Select [Port Status] and select [Change Settings].
4) Select [Enabled] then select [Save].
5) Select [Close] repeatedly until the [Network Settings] screen is displayed.
5 Select [Close] repeatedly until the [System Settings] screen is displayed.
6 Select [Exit].
7 After the machine is restarted, print out a settings list to confirm that the LPD port is
enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configure other LPD settings as necessary. Refer to "LPD" (P.67) for the LPD configuration. Also if
using Port 9100, configure the Port 9100 as necessary. Refer to "Port 9100" (P.70) for the Port 9100
configuration.
37
4 Installation When Using TCP/IP (LPD/Port 9100)
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on the driver installation procedure, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
Installation When Using TCP/IP (LPD/Port 9100)
You can also print from a Macintosh using TOP/IP (LPD). You will need an optional PostScript 3 Kit.
Refer to the manual contained in the CD-ROM provided with the kit for the print driver installation
procedure.
4
38
5 Installation When Using
NetWare
This chapter describes how to use the machine when using a NetWare network.
z
Preparations ...............................................................................................40
z
Installation Procedure .................................................................................40
5 Installation When Using NetWare
Preparations
Prepare the following items to install the machine when using a NetWare network.
z
NetWare server
z
TCP/IP or IPX/SPX network environment
z
CD-ROM of the Driver CD Kit (provided with the machine)
Installation Procedure
Installation Overview
Installation When Using NetWare
5
The machine supports a PServer mode both for the NetWare Directory Service and
Bindery Service. The PServer mode enables the machine to function as a print server
and to capture print jobs in the print queue to output. The printer created for the
machine consumes one file server license.
Note • The machine does not support a Remote Printer (RPrinter) mode.
• You can use the machine as a printer in a NDPS environment by using a Novell NDPS
Gateway. When using in a NDPS environment, settings of the machine to be used under a
NetWare print environment are required. Or, you need to enable LPD in advance and set it
as a gateway destination in a Novell NDPS Gateway setup. However, attribute information
that can be set or captured by NDPS is not supported.
Supported interfaces
z
100BASE-TX
z
10BASE-T
Supported frame types
z
Ethernet II specification
z
IEEE802.3 specification
z
IEEE802.3 / IEEE802.2 specification
z
IEEE802.3 / IEEE802.2 / SNAP specification
Note • The machine will send packets of each frame type on the network, and will initialize for the
same frame type as the first reply packet received. You can fix a flame type in use. However,
if there are multiple protocols running on the same network, use Ethernet II specification.
• Some network equipment (hubs, etc.) may not support the automatic frame type detection. If
a data link indicator corresponding to the port of the network equipment connected with the
machine does not light up, change the settings of the frame type of the machine to the frame
type of the file server. Configuration can also be performed using CentreWare Internet
Services.
40
The following describes the configuration procedure to connect the machine to a
NetWare network.
z
Configuration on the Machine
- To use IPX/SPX, configure the machine using the CD-ROM of the Driver CD Kit
after enabling the NetWare port of the machine.
- To use a LPD port in NDPS, configure the machine using the CD-ROM of the
Driver CD Kit after enabling the LPD port of the machine and setting TCP/IP.
z
Configuration on the computer
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to connect the machine to a
NetWare network.
Note • The configuration can also be performed using CentreWare Internet Services or IP Address
Setting Tool included in the CD-ROM of the Driver CD Kit.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
Using IPX/SPX
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
Installation Procedure
Installation When Using NetWare
2 Enable the NetWare port.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [NetWare], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
3 Select [Close] repeatedly until the [System Settings] screen is displayed.
4 Select [Exit].
5 After the machine is restarted, print out a settings list to confirm that the NetWare port
is enabled, the NetWare device name and the network address.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
6 Configure the machine using the CD-ROM of the Driver CD Kit.
Refer to the manual contained in the CD-ROM of the Driver CD Kit for the configuration procedure.
Using a LPD Port in NDPS
5
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Enable the LPD port.
1) Select [System Settings].
2) Select [Network Settings].
41
Installation When Using NetWare
5 Installation When Using NetWare
3) Select [Port Settings].
4) Select [LPD] and then select [Change Settings].
5) Select [Port Status] and select [Change Settings].
6) Select [Enabled] then select [Save].
7) Select [Close] repeatedly until the [Network Settings] screen is displayed.
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not want to set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the LPD port is
enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configure other LPD settings as necessary. Refer to "LPD" (P.67) for the LPD configuration.
7 Configure the machine using the CD-ROM of the Driver CD Kit.
Refer to the manual contained in the CD-ROM of the Driver CD Kit for the configuration procedure.
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on the driver installation procedure, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
42
6 Installation When Using
Microsoft Network (SMB)
This chapter describes how to install the machine when using a Microsoft
Network (SMB).
z
Preparations ...............................................................................................44
z
Installation Procedure .................................................................................44
6 Installation When Using Microsoft Network (SMB)
Preparations
Prepare the following items to use the machine when using a Microsoft Network (SMB).
z
TCP/IP or NetBEUI network environment
z
CD-ROM of the Driver CD Kit (provided with the machine)
Installation Procedure
Installation Overview
Installation When Using Microsoft Network (SMB)
The machine can be connected to computers using Microsoft Networks (SMB).
Depending on the network environment, the machine may need to be configured with
an IP address, subnet mask and gateway address. Confirm with the network
administrator and set up the necessary items.
The following is the procedure to connect the machine to a Microsoft Network (SMB).
z
Configuration on the machine
6
Enabling the SMB port on the machine and configuring TCP/IP.
z
Configuration on the computer
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to connect the machine to
Microsoft Networks (SMB). First enable the SMB port, then set the TCP/IP settings.
Note • The configuration can also be performed using CentreWare Internet Services or IP Address
Setting Tool included in the CD-ROM of the Driver CD Kit.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
44
2 Enable the SMB port.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [SMB], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
7) Select [Close] repeatedly until the [Network Settings] screen is displayed.
Installation Procedure
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
Installation When Using Microsoft Network (SMB)
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not want to set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the SMB port is
enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Note • If using the NetBEUI protocol, select [NetBEUI] as the protocol used by SMB for the port
configuration using CentreWare Internet Services.
Configure other SMB settings as necessary. Refer to "SMB" (P.63) for the SMB configuration.
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on the driver installation procedure, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
6
45
7 Installation When Using
Internet Printing Protocol
(IPP)
This chapter describes how to install the machine when using an Internet
Printing Protocol (IPP).
z
Preparations ...............................................................................................48
z
Installation Procedure .................................................................................48
7 Installation When Using Internet Printing Protocol (IPP)
Preparations
Prepare the following items to install the machine when using a Internet Printing
Protocol (IPP).
z
TCP/IP network environment
z
CD-ROM of the Driver CD Kit (provided with the machine)
Installation Procedure
Installation Overview
Installation When Using Internet Printing Protocol (IPP)
The machine can be connected to computers using IPP.
The following is the procedure to enable Internet Printing (IPP).
z
Configuration on the machine
7
Enabling an IPP port on the machine and configuring TCP/IP.
z
Configuration on the computer
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to enable Internet Printing (IPP)
on the machine. First enable the IPP port, then set the TCP/IP.
Note • The configuration can also be performed using CentreWare Internet Services or IP Address
Setting Tool included in the CD-ROM of the Driver CD Kit.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
48
2 Enable the IPP port.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [IPP], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
7) Select [Close] repeatedly until the [Network Settings] screen is displayed.
Installation Procedure
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
Installation When Using Internet Printing Protocol (IPP)
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not want to set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the IPP port is
enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configure other IPP settings as necessary. Refer to "IPP" (P.68) for the IPP configuration.
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on the driver installation procedure, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
7
49
8 Installation When Using
EtherTalk
This chapter describes how to install the machine when using an EtherTalk
network.
z
Preparations ...............................................................................................52
z
Installation Procedure .................................................................................52
8 Installation When Using EtherTalk
Preparations
Prepare the following items to install the machine when using EtherTalk interface.
z
EtherTalk network environment
z
PostScript 3 Kit (optional)
Installation Procedure
Installation Overview
The machine can be connected to computers using an EtherTalk network.
The following is the procedure to use EtherTalk.
z
Configuration on the Machine
Setting EtherTalk on the machine.
z
Configuration on the computer
Installation When Using EtherTalk
8
Installing a print driver.
Configuration on the Machine
The following describes the configuration procedure to connect the machine to an
EtherTalk network.
Enable the EtherTalk port
Note • EtherTalk can be configured when a PostScript 3 Kit (optional) is installed.
• The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Enable the EtherTalk port.
52
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [EtherTalk], and select [Change Settings].
5) Select [Port Status], and select [Change Settings].
6) Select [Enabled], then select [Save].
3 Select [Close] repeatedly until the [System Settings] screen is displayed.
4 Select [Exit].
5 After the machine is restarted, print out [Settings List] to confirm that the EtherTalk
port is enabled.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configure other EtherTalk settings as necessary. Refer to "EtherTalk" (P.62) for EtherTalk
configuration.
Configuration on the Computer
The following describes the configuration procedure for the computer.
In order to print from the machine, the computer needs to have a print driver installed.
For information on the supported operating systems, refer to "Supported Operating Systems" (P.19).
For information on how to install a print driver, refer to the manual contained in the CD-ROM included
in the PostScript 3 Kit.
Installation Procedure
Installation When Using EtherTalk
8
53
9 Using CentreWare Internet
Services
This chapter describes how to use CentreWare Internet Services.
z
Preparations ...............................................................................................56
z
Installation Procedure .................................................................................56
z
Network Setting Items (Port/Protocol) for CentreWare Internet Services...59
9 Using CentreWare Internet Services
Preparations
Prepare the following items to use CentreWare Internet Services.
z
Computer supporting the TCP/IP protocol
z
Configuration on the machine
- IP address
- Subnet mask
Refer to "Problem Solving" (P.133) when any troubles occur during the configuration.
Installation Procedure
Installation Overview
CentreWare Internet Services provides services such as displaying the status of the
machine as a printer and jobs, and altering configurations using a web browser in a
TCP/IP environment.
For setting as a printer, the properties screen of the services allows users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
Follow the procedure below to use CentreWare Internet Services.
z
Configuration on the Machine
Configuring the machine to be able to use CentreWare Internet Services. First
Using CentreWare Internet Services
enable the Internet Service (HTTP) port, then set the IP address.
z
Confirmation of the Configuration
Confirming whether the machine is set to use CentreWare Internet Services.
Configuration on the Machine
The following describes the configuration procedure for using CentreWare Internet
Services on the machine.
First enable the Internet Service (HTTP) port, then set the IP address.
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
9
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Enabling the Internet service (HTTP) port on the machine.
56
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [Internet Services (HTTP)] and then select [Change Settings].
5) Select [Port Status] and then select [Change Settings].
Installation Procedure
6) Select [Enabled] then select [Save].
7) Select [Close] repeatedly until the [Network Settings] screen is displayed.
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not want to set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
Using CentreWare Internet Services
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the port for
CentreWare Internet Services is enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
9
57
9 Using CentreWare Internet Services
Confirmation of the Configuration
Connect to CentreWare Internet Services from a computer.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the web browser, and press the <Enter> key.
z
Example of the IP address entry (when the machine's IP address is 192.168.1.1)
http://192.168.1.1/
z
Example of the Internet address entry (when the machine's Internet address is
myhost.example.com)
http://myhost.example.com/
Using CentreWare Internet Services
9
Note • If your network uses DNS (Domain Name System) and the machine's host name is
registered with the domain name server, you can access the device using a combination of
the host name and the domain name as the “Internet address”. For example, if the host
name is “myhost”, and the domain name is “example.com”, then the “Internet address”
becomes “myhost.example.com”.
• When specifying a port number, add “:” and a port number to the end of the Internet address.
• If the Logon Setup feature is enabled on the machine, enter a user ID and a password in
[User ID] and [Password]. Contact your System Administrator about the user ID and
password.
• If you have encrypted communication by selecting [Enable] under [Properties] > [PKI (Public
Key) Settings] > [SSL/TSL Settings] > [HTTPS], enter an address beginning with “https”
instead of "http” into the address column in the web browser.
Example of the IP address entry
https://192.168.1.1/
Example of the Internet address entry
https://myhost.example.com/
Refer to "Problem Solving" (P.133) if CentreWare Internet Services is not displayed.
58
Network Setting Items (Port/Protocol) for CentreWare Internet Services
Network Setting Items (Port/Protocol) for CentreWare Internet
Services
CentreWare Internet Services enable you to alter various settings on the machine from
a computer.
Note • Confirm that the port in use is enabled in [Start Port] of the [Properties] tab, if an item that
you want to set is not displayed.
• When a setting is changed from CentreWare Internet Services while operating the control
panel, the setting items changed on the screen of the control panel are not displayed. Switch
the machine off and on in this case.
This section describes about the settings of ports and protocols.
Ethernet ...................................................................................................................................... 60
Click [Reboot]. The machine will reboot and the setting values will be reflected. ................... 60
Click [Reboot]. The machine will reboot and the setting values will be reflected. ................... 60
EtherTalk.................................................................................................................................... 62
SMB ........................................................................................................................................... 63
NetWare ..................................................................................................................................... 64
TCP/IP........................................................................................................................................ 65
LPD ............................................................................................................................................ 67
SNMP......................................................................................................................................... 68
IPP .............................................................................................................................................. 68
Port 9100 .................................................................................................................................... 70
E-mail......................................................................................................................................... 71
SMTP ......................................................................................................................................... 75
POP3........................................................................................................................................... 76
HTTP.......................................................................................................................................... 77
WebDAV.................................................................................................................................... 78
Bonjour....................................................................................................................................... 79
Note • Click [Help] at the top right of the CentreWare Internet Services screen for details on the
setting items.
Using CentreWare Internet Services
The following browsers have been confirmed to operate with CentreWare Internet
Services.
For Windows
z
Microsoft Internet Explorer 6.0 Service Pack1 or later
z
Netscape Navigator 7.0 or later
For MacOS X 10.2 or later
z
Microsoft Internet Explorer 5.2 or later
z
Netscape Navigator 7.0 or later
For MacOS X 10.3.9 or later
z
Netscape Navigator 7.1 or later
z
Safari 1.3 or later
9
59
9 Using CentreWare Internet Services
Ethernet
This section describes the settings for the Ethernet interface.
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine’s IP address or the Internet address to the address entry column
on the web browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Port Settings] to display the items in the folder.
5 Click [Ethernet].
6 Set the communication speed for the Ethernet interface using the [Ethernet Settings]
pull-down menu.
7 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and then click [OK].
Note • The default user ID is “11111” and password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting values will be reflected.
60
USB
Network Setting Items (Port/Protocol) for CentreWare Internet Services
This section describes the settings for the USB interface.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the web browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Port Settings] to display the items in the folder.
5 Click [USB].
6 Set [Auto Eject Time].
7 Set the protocol using the [Adobe Communications Protocol] pull-down menu.
Note • Adobe Communication Protocol can be set only when an optional PostScript 3 Kit is
installed.
8 Reflect the values as the machine's setting values.
Using CentreWare Internet Services
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and then click [OK].
Note • The default user ID is “11111” and password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
61
9
9 Using CentreWare Internet Services
EtherTalk
This section describes the settings for EtherTalk.
Using CentreWare Internet Services
Note • EtherTalk can be set only when an optional PostScript 3 Kit is installed.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the web browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [EtherTalk].
6 Set [Printer Name].
7 Set [Zone Name].
8 Reflect the values as the machine's setting values.
9
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and then click [OK].
Note • The default user ID is “11111” and password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
62
SMB
Network Setting Items (Port/Protocol) for CentreWare Internet Services
This section describes the settings for SMB.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the web browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [SMB].
6 Set [Workgroup].
7 Set [Host Name].
8 Set the [Maximum Sessions].
9 Select the [Enable] check box to enable the [TBCP Filter].
Note • The TBCP filter is set only when an optional PostScript 3 Kit is installed.
10 Select the [Enable] check box to enable [Unicode Support].
Using CentreWare Internet Services
9
11 Select the [On] check box when using [Auto Master Mode].
12 Select the [On] check box when using [Encrypt Password].
13 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and then click [OK].
63
9 Using CentreWare Internet Services
Note • The default user ID is “11111” and password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
NetWare
This section describes the settings for NetWare.
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the web browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [NetWare].
6 Set [Host Name].
7 Select an operation mode from the [Active Mode] pull-down menu.
8 Set [File Server Name].
Note • The File Server Name is set only when the operation mode is in Bindery Service.
9 Set a language using the [Language] pull-down menu.
64
10 Set the [Poling Interval].
11 Set the [Number of Searches].
12 Set the [Password].
1) Enter the [Password].
2) Re-enter the same password in the [Re-enter Password].
Network Setting Items (Port/Protocol) for CentreWare Internet Services
13 Select the [Enable] check box to enable the [TBCP Filter].
Note • The TBCP filter is set only when an optional PostScript 3 Kit is installed.
14 Set the [Tree Name].
Note • The tree name is set only when used in the Directory Service.
15 Set the [Context Name].
Note • The context name is set only when used in the Directory Service.
16 Select a frame type from the [Transport Protocol - Frame Type] pull-down menu.
17 Select the [Enable] check box to enable [SLP - Active Discovery].
18 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and then click [OK].
Note • The default user ID is “11111” and password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
TCP/IP
This section describes the settings for TCP/IP.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
Using CentreWare Internet Services
9
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
65
9 Using CentreWare Internet Services
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [TCP/IP].
6 Set [Host Name].
7 Select how to obtain an IP address from the [Get IP Address] pull-down menu.
8 Set [IP Address].
Note • This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been
selected from the [Get IP Address] pull-down menu.
9 Set [Subnet Mask] and [Gateway Address].
Note • This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been
selected from the [Get IP Address] pull-down menu.
10 Set the DNS information.
1) Select the [DHCP] check box if using DHCP for [Get DNS Address].
2) Set [DNS Address 1 - 3].
Note • This item is not necessary if [DHCP] has been specified for [Method to Get the DNS
Address].
3) Set [DNS Name].
4) Select the [On] check box when using [Generate Domain Search List Automatically].
5) Set [Domain Name 1 - 3].
11 Set the WINS information.
Using CentreWare Internet Services
12 Set the Access Control List information.
9
6) Set [Timeout].
7) Select the [On] check box to enable [Dynamic DNS Update].
1) Select the [DHCP] check box if using DHCP for [Get WINS Server Address].
2) Set [Primary WINS Server Address].
Note • This item is not necessary if [DHCP] has been specified for [Get WINS Server Address].
3) Set [Secondary WINS Server Address].
Note • This item is not necessary if [DHCP] has been specified for [Get WINS Server Address].
1) Select the [Enable] check box.
2) Click the [Edit] button. A screen to enter the user name and password will be displayed.
3) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and password is “x-admin”.
4) Set [IP Filter].
5) Set [IP Address Mask].
6) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed. Enter the System Administrator user ID and password into [User
Name] and [Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
7) The right frame on the web browser will change to the machine reboot display.
66
13 Click [TCP/IP] in the [Protocol Settings] folder.
14 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed. Enter the System Administrator user ID and password into [User
Name] and [Password], and click [OK].
LPD
Network Setting Items (Port/Protocol) for CentreWare Internet Services
Note • The default user ID is “11111” and the default password is “x-admin”.
2) The right frame on the web browser will change to the machine reboot display.
3) Click [Reboot]. The machine will reboot and the setting value will be reflected.
This section describes the settings for LPD.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [LPD].
6 Set [Port Number].
7 Select the [Enable] check box to enable [TBCP Filter].
Note • The TBCP Filter is set only when an optional PostScript 3 Kit is installed.
8 Set [Connection Time-Out].
9 Reflect the values as the machine's setting values.
Using CentreWare Internet Services
9
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
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9 Using CentreWare Internet Services
SNMP
This section describes the settings for SNMP.
Note • When managing the machine using a software such as the CentreWare, enable the SNMP
port.
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [SNMP].
6 When changing the community name, set [Community Name (Read Only)],
[Community Name (Read/Write)], and [Community Name (Trap Notification)].
7 Set [System Administrator].
8 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
IPP
68
Network Setting Items (Port/Protocol) for CentreWare Internet Services
This section describes the settings for the IPP port.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [IPP].
6 Set [Add Port Number].
7 Select the [Enable] check box to enable [TBCP Filter].
Note • The TBCP Filter is set only when an optional PostScript 3 Kit is installed.
8 Select the [Enable] check box to enable [Administrator Mode].
9 Select the [Enable] check box to enable [DNS].
10 Set [Connection Time-Out].
Using CentreWare Internet Services
11 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
9
69
9 Using CentreWare Internet Services
Port 9100
This section describes the settings for the Port 9100 port.
Note • Enable the Port 9100 port when using HP-UX.
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [Port 9100].
6 Set [Port Number].
7 Select the [Enable] check box to enable [TBCP Filter].
Note • The TBCP Filter is set only when an optional PostScript 3 Kit is installed.
8 Set [Connection Time-Out].
9 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
70
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
Enabling the Ports
This section describes the procedure to enable the ports that are used for the E-mail
and iFax features.
Network Setting Items (Port/Protocol) for CentreWare Internet Services
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [Port Status].
5 Enable the ports which are used for the E-mail feature.
1) Select the [Enable] check box for [Receive E-Mail] when using the E-mail printing
or iFax feature.
2) Select the [Enable] check box for [Mail Notice Service] when using the mail notice
or job completion notice feature.
6 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
Using CentreWare Internet Services
9
71
9 Using CentreWare Internet Services
Setting Items
This section describes the setting items for the E-mail and iFax features.
Using CentreWare Internet Services
9
72
Note • Click [Help] at the top right of the CentreWare Internet Services screen for details on the
setting items.
Network Setting Items (Port/Protocol) for CentreWare Internet Services
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Set the E-mail addresses for the machine and administrator.
1) Set [Administrator E-mail Address].
2) Set [Machine E-mail Address].
5 Click [+] on the left of [Protocol Settings] to display the items in the folder.
6 Click [TCP/IP].
7 Set [Host Name].
8 Set the DNS information.
Note • The DNS settings are required when the addresses for a POP3 server and a SMTP server
are set with the domain name instead of their IP addresses.
1) Select the [DHCP] check box if using DHCP for [Get DNS Address].
2) Set [DNS Address 1 - 3].
Note • This item is not necessary if [DHCP] has been specified for [Method to Get the DNS
Address].
3) Set [DNS Name].
4) Select the [On] check box when using [Generate Domain Search List
Automatically].
5) Set [Domain Name 1 - 3].
6) Set [Connection Time-Out].
7) Select the [On] check box to enable [Dynamic DNS Update].
9 Click [E-mail].
10 Set the protocol using the [Receiving Protocol] pull-down menu.
Note • Set this item when using the E-mail Printing or iFax feature.
11 Set the print method using the [Print Mail Headers and Contents] pull-down menu.
Using CentreWare Internet Services
Note • Set this item when using the E-mail Printing feature.
12 Set the print method using the [Print iFax Headers and Contents] pull-down menu.
Note • Set this item when using the iFax feature.
13 Set the print method using the [Auto Print Delivery Confirmation Mail] pull-down menu.
Note • Set this item when using the E-mail Printing feature.
14 Select the [Enable] check box to enable [Auto Print Error Mail].
15 Select the [Enable] check box to enable [Response to Read Receipts (MDN)].
Note • Set this item when using the E-mail Printing or iFax feature.
16 Set the SMTP server.
Refer to "SMTP" (P.75) for the setting details.
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9
9 Using CentreWare Internet Services
Note • Set this item when using the E-mail, iFax, Mail Notice, or Job Completion Notice feature.
17 Set the POP3 server.
Refer to "POP3" (P.76) for the setting details.
Note • Set this item when using the E-mail Printing or iFax feature and [POP3] is specified for
[Receiving Protocol].
18 Set the e-mail sending/receiving restriction.
Note • Set this item when using the iFax or E-mail Printing feature.
1) Select either [Enable Receive] or [Disable Receive] from the [Domain FilteringReceive] pull-down menu.
2) Click [Edit Domain List].
3) Specify the domain to be permitted if [Enable Receive] is selected, or the domain to
be rejected if [Disable Receive] is selected.
4) Click the [Apply New Settings].
19 Click [E-mail] in the [Protocol Settings] folder.
20 Set [Permit sender setting at authentication].
21 Set [Permit changing "From" by guest user].
22 Set [Permit changing "From" for unauthenticated mail].
23 Set [Permit "Scan to Email" if e-mail address acquisition failed at authentication].
24 Specify a default subject in [Subject].
25 Specify a default message in [Message].
26 Select the [Enable] check box if enabling [Sender Information] under [Message].
Using CentreWare Internet Services
27 Select the [Enable] check box If enabling [Attachment] under [Message].
28 Select the [Enable] check box if enabling [Machine Information] under [Message].
29 Specify a default signature in [Signature].
30 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is "11111" and the default password is "x-admin".
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting values will be reflected.
9
74
SMTP
Network Setting Items (Port/Protocol) for CentreWare Internet Services
This section describes the SMTP server settings.
Note • Set this item when using the E-mail, iFAX, Mail Notice, or Job Completion Notice feature.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add ":" and the port number after the Internet address.
3 Click the [Properties] tab.
4 Click [+] at the left of [Protocol Settings] to display the items in the folder.
5 Click [SMTP].
6 Set [SMTP Server Address].
7 Set [SMTP Port Number].
Note • Do not use the numbers of any other ports.
8 Set the SMTP authentication method using the [SMTP Send Authentication] pull-down
menu.
9 Set [SMTP Authentication User Name].
Using CentreWare Internet Services
9
10 Set [SMTP Authentication Password].
11 Specify a maximum size (capacity) for sending e-mail in [Maximum E-mail Size].
Note • Set this item when using the E-mail or iFax feature.
12 Specify the number of pages to be split for sending e-mail in [Max.No. of Pages for
Split Send].
Note • Set this item when using the E-mail or iFax feature.
13 Reflect the values as the machine's setting values.
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9 Using CentreWare Internet Services
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is "11111" and the default password is "x-admin".
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting values will be reflected.
POP3
This section describes the POP3 server settings.
Note • Set this item when using the E-mail Printing or iFax feature and [POP3] is specified for
[Receiving Protocol].
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add ":" and the port number after the Internet
address.
3 Click the [Properties] tab.
4 Click [+] at the left of [Protocol Settings] to display the items in the folder.
5 Click [POP 3].
6 Set [POP3 Server Address].
76
7 Set [POP3 Port Number].
Note • Do not use the numbers of any other ports.
8 Set [POP Receiving Authentication].
9 Set [POP User Name].
HTTP
Network Setting Items (Port/Protocol) for CentreWare Internet Services
10 Enter [POP User Password].
11 Set [POP3 Server Check Interval].
12 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is "11111" and the default password is "x-admin".
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting values will be reflected.
This section describes the settings for the HTTP port.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [HTTP].
Using CentreWare Internet Services
9
6 Set [Port Number].
7 Set [Maximum Sessions].
8 Set [Connection Time-Out].
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9 Using CentreWare Internet Services
9 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
WebDAV
This section describes the settings for the WebDAV port.
Using CentreWare Internet Services
9
1 Start a web browser.
2 Enter the machine’s IP address or the Internet address to the address entry column
on the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [WebDAV].
6 Set [Port Number].
7 Set [Connection Time-Out].
78
8 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
Bonjour
Network Setting Items (Port/Protocol) for CentreWare Internet Services
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflected.
This section describes the settings for the Bonjour port.
1 Start a web browser.
2 Enter the machine's IP address or the Internet address to the address entry column on
the browser, and press the <Enter> key.
z
Example of the IP address entry
http://192.168.1.1/
z
Example of the Internet address entry
http://myhost.example.com/
Note • When specifying a port number, add “:” and a port number to the end of the Internet address.
3 Click the [Properties] tab.
4 Click [+] on the left of [Protocol Settings] to display the items in the folder.
5 Click [Bonjour].
6 Set [Host Name].
Note • It is recommended that you use the default host name. Note the following if you use another
host name.
• Do not append a blank and "-<number>" to the host name. Example: FX-2
• The host name can be up to 32 characters; however, using 26 characters or less is
recommended.
7 Set [Printer Name].
Using CentreWare Internet Services
9
Note • It is recommended that you use the default printer name. Note the following if you use
another printer name.
• Do not append "(<number>)" to the printer name. Example: FX (2)
• The printer name can be up to 62 characters; however, using 54 characters or less is
recommended.
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9 Using CentreWare Internet Services
8 Reflect the values as the machine's setting values.
1) Click the [Apply New Settings]. A screen to enter the user name and password will
be displayed.
2) Enter the System Administrator user ID and password into [User Name] and
[Password], and click [OK].
Note • The default user ID is “11111” and the default password is “x-admin”.
3) The right frame on the web browser will change to the machine reboot display.
4) Click [Reboot]. The machine will reboot and the setting value will be reflecte.
Using CentreWare Internet Services
9
80
10 E-mail
This chapter describes the configuration to utilize the services using E-mail on
the machine.
z
E-mail Overview..........................................................................................82
z
Preparations ...............................................................................................83
z
Installation Procedure .................................................................................85
E-mail
10
10 E-mail
E-mail Overview
The machine is capable of exchanging E-mails.
The following features are available by exchanging E-mails.
z
E-mail
z
iFax
z
E-mail Printing
z
Mail Notice
z
Job Completion Notice
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
iFax
Unlike conventional fax machines which utilize public phone lines, the machine can
transmit or receive scanned data as e-mail attachments using either corporate
networks or the Internet.
Contents of E-mail are processed according to the settings of [Print iFax Headers and
Contents] in CentreWare Internet Services.
E-mail Printing
E-mail with attachments in either TIFF or PDF format can be sent to the machine from
computers. Received E-mail will automatically be printed.
Contents of E-mail are processed according to the settings of [Print Mail Headers and
Contents] in CentreWare Internet Services.
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.)
set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified
recipient. You can properly determine when to replace toner and drum cartridges by
receiving their status periodically.
It is recommended that you register the address of a network administrator or a shared
address.
Job Completion Notice
82
When a computer has submitted a job to the machine, its completion can be notified by
E-mail.
Register the address of a network administrator or a shared address as necessary.
Preparations
The following items are required in order to use the E-mail feature.
Preparations
Item Description
TCP/IP
address
Subnet mask
Gateway
address
Administrator
E-mail
address
Machine Email address
DNS server
address
SMTP server
address
SMTP
authentication
user name
and password
POP3 server
POP user
name and
password
S/MIME
settings
The TCP/IP address for the
machine.
TCP/IP is used for e-mail.
Required when the network
is divided into subnets.
Required when multiple
networks are connected by
gateways.
Set the E-mail address for
the machine administrator.
Used as a sender address
when the machine sends Email.
Required when the
addresses for a POP3
server and a SMTP server
are set with a domain name
format instead of their IP
addresses.
The machine uses a SMTP
server to send E-mail. The
SMTP server can also be
used for receiving E-mail.
If an SMTP server requires
authentication, specify the
authentication user name.
Also specify a password as
required.
If a POP3 server is used to
receive E-mails, register the
machine's E-mail address
and a user to the POP3
server.
Also, it is necessary to set
the POP3 server address
on the machine.
Set the POP receiving user
address.
Also specify a password as
required.
Set the S/MIME information.
E-mail iFax
via
SMTP
via
POP3
via
SMTP
via
POP3
iFAX
Direct
via
SMTP
*1
E-mail
Print-
ing
Mail
Notice
Job
Completion
Notice
OOOO O OOO
UUUU U UUU
UUUU U UUU
OOOO O OOO
OOOO O OOO
UUUU U UUU
OOOO - OOO
UUUU
-
-O-O -
-O-O -
UUUU U U
UUU
UUU
UUU
××
E-mail
10
*
1: When you use iFAX Direct, select [System Settings] > [Fax Mode Settings] > [iFAX Operation Control], and then
O : Necessary to set U : Set as required -: Not required to set × : Not supported
select [Direct (P2P] under [iFAX Communication Pathway].
83
E-mail
10
10 E-mail
Registering E-mail account
A mail account for the machine needs to be registered to a mail server.
Note • Information on mail account registration, contact your System Administrator.
Configuring E-mail Environment
Enable the port and configure the machine E-mail address, TCP/IP environment, and
E-mail server from the machine.
Note • The configuration can also be performed using CentreWare Internet Services.
Information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services"
(P.55).
84
Installation Procedure
Installation Overview
This section describes the configuration procedure to use the E-mail feature on the
machine.
The following two steps are necessary to use the E-mail feature.
z
Enabling port and setting TCP/IP
Set the machine to be able to use TCP/IP.
z
Configuring E-mail Environment
Set the items for E-mail on the machine.
Enabling Port and Setting TCP/IP
The following describes the configuration procedure to use TCP/IP on the machine.
First enable the E-mail port, then set the IP address.
Note • The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
Installation Procedure
E-mail
10
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Enable a port which is used for the E-mail feature.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [Send E-mail] and then select [Change Settings].
5) Select [Port Status] and select [Change Settings].
6) Select [Enabled] then select [Save].
7) Select [Close].
8) Enable [Receive E-Mail - Port] setting to use E-mail printing.
9) Enable [Mail Notice - Port] to use mail notice or job completion notice.
10)Select [Close] repeatedly until the [Network Settings] screen is displayed.
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
85
E-mail
10 E-mail
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55)
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
10
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the ports are
enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configuring E-mail Environment
The following describes the configuration procedure to use the e-mail feature.
Note • The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
86
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Set the E-mail address, host name, and domain name.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Machine E-mail Address/Host Name].
4) Select [E-mail Address] and then select [Change Settings].
5) Enter an E-mail address using the keyboard displayed.
6) Select [Save].
Installation Procedure
7) Set a host name and a domain name as above.
8) Select [Close].
If [SMTP] has been selected for the [Mail Receiving Protocol]
Aliases cannot be configured. A user can decide an account name (the left side of the
@ mark). An address (the right side of the@ mark) is a combination of a host name and
a domain name.
Example: mymail@myhost.example.com
z
Account name : mymail
z
Host name : myhost
z
Domain name : example.com
If [POP3] has been selected for the [Mail Receiving Protocol]
Specify a POP user name to an account name (the left side of the @ mark), and a
POP3 receiving mail server to an address (the right side of the @ mark). A user can
decide an alias such as mymail@example.com.
Example: mymail@mb1.abc.example.com
z
Account name : mymail
E-mail
10
3 Set the protocol for receiving E-mail.
1) Select [Other Settings].
2) Select [E-mail Receive Protocol] and then select [Change Settings].
3) Select either [SMTP] or [POP3] as appropriate for your environment.
4) Select [Save] and then press [Close].
If [SMTP] has been selected for the [Mail Receiving Protocol]
1) Select [Outcoming / Incoming E-mail Settings].
2) Select [SMTP Server Settings] and then set the following items for the SMTP
server.
z
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.
If [POP3] has been selected for the [Mail Receiving Protocol]
1) Select [Outcoming / Incoming E-mail Settings].
2) Select [POP3 Server Settings] and then set the following items for the POP3
server.
z
[POP3 Server Setup]
Select from [By IP Address] or [By Server Name].
z
[POP3 Server IP Address]
Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup].
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
z
[POP3 Server Name]
Enter a server name if [By Server Name] has been selected for [POP3 Server Setup].
z
[POP3 Server Port Number]
87
10 E-mail
Enter a value in the range from 1 to 65535.
Note • Do not use the numbers of any other ports.
z
[POP3 Server Check Interval]
Set the interval for checking the e-mail on the POP3 server.
z
[POP3 Server Login Name]
Enter the name to login to the POP3 server.
z
[POP3 Server Password]
E-mail
10
Enter the same password twice in the [New Password] and [Re-enter Password]. If
you do not set the password, leave it blank and select [Save].
z
[POP3 Receiving Password Encryption]
Select [On (APOP)] to encrypt the password.
3) Select [Save] and then press [Close].
4 Configure the E-mail transmission.
1) Select [SMTP Server Settings] and then set the following items for the SMTP
server.
z
[SMTP Server Setup]
Select from [By IP Address] or [By Server Name].
z
[SMTP Server IP Address]
Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup].
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
z
[SMTP Server Name]
Enter a server name if [By Server Name] is selected for [SMTP Server Setup].
z
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.
Note • This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving
Protocol] and has already been configured.
z
[E-mail Send Authentication]
Select one from [Off], [POP before SMTP], or [SMTP AUTH].
Note • If [POP before SMTP] is selected, the POP3 settings must be set.
z
[SMTP AUTH Login Name]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].
z
[SMTP AUTH Password]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the
same password twice in the [New Password] and [Re-enter Password]. If you do not
set the password, leave it blank and select [Save].
2) Select [Close].
88
5 Configure the domain restriction.
1) Select [Domain Filter] and set the following items.
z
Domain filtering
Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain
Names].
z
[Domain 1] - [Domain 50]
Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected
Domain Name] has been selected for [Domain Filter].
2) Select [Close] several times to display the [Network Settings] screen.
6 Set the S/MIME information.
1) Select [PKI Settings (Public Key)].
Installation Procedure
E-mail
2) Select [S/MIME Settings] and set the following items.
z
Device Certificate - S/MIME
Link a certificate to the machine. For information on creating a certificate, refer to
"Security" (P.121).
z
S/MIME Communication
Set whether to enable or disable S/MIME Communication when a certificate ID is set.
z
Receive Untrusted E-mail
Set whether to receive untrusted E-mail or not.
z
Receive Untrusted iFAX
Set whether to receive untrusted iFAX or not.
z
Message Digest Algorithm
Select a message digest algorithm from [SHA1] or [MD5].
z
Contents Encryption Method
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2128].
z
Digital Signature - Outgoing E-mail
Set whether to always attach a digital signature to E-mail or to select a digital
signature when sending E-mail.
z
Digital Signature - Outgoing iFAX
10
Set whether to always attach a digital signature to iFAX or to select a digital signature
when sending iFAX.
z
Certificate Auto Store
Select whether or not to automatically store a S/MIME certificate attached with the
E-mail when receiving E-mail sent from an address registered in the address book.
7 Select [Close] repeatedly until the [System Settings] screen is displayed.
8 Select [Exit].
9 After the machine is restarted, print a settings list to confirm that each item is
configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
89
11 Using Scan Service
This chapter describes the configuration to utilize the scan services on the
machine.
z
Scan Service Overview...............................................................................92
z
Configuration of E-mail ...............................................................................93
z
Configuration of Scan to Mailbox................................................................99
z
Configuration of Network Scanning (Job Template Scanning) .................104
z
Configuration of Scan to FTP/SMB...........................................................107
z
Configuration of the Job Flow ...................................................................110
11 Using Scan Service
Scan Service Overview
The machine is capable of scan services.
The following functions are available by using the scan services.
z
E-mail
z
Scan to Mailbox
Using Scan Service
z
Network Scanning (Job Template Scanning)
z
Scan to FTP/SMB
z
Job Flow Scanning
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
• Job Template Scanning and Job Flow Scanning are only supported by ApeosPort -II C4300/
C3300/C2200.
11
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
Scan to Mailbox
Documents which you want to take in as data can be scanned and stored into a
mailbox. Stored documents can be accessed from network computers.
In addition to scanned documents, documents received by the Remote Mailbox feature
from other fax machines can be retrieved from a mailbox.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
job template to a scanned document on the machine. The scanned document will be
saved to the machine as a file and then sent automatically to the computer (server)
such as an FTP or SMB server connected to the network. CentreWare Scan Service
(optional) is required to create job templates and set a forward destination.
Scan to FTP/SMB
When the machine is connected to a network, scanned data can be stored on network
computers using the FTP or SMB protocol.
Documents which you want to take in as data can be scanned and stored on network
computers.
92
Job Flow Scanning
You can perform scanning using a job flow processing a scanned document from a
network computer with CentreWare EasyOperator.
Configuration of E-mail
Preparations
Prepare the following to use the E-mail feature on the machine.
z
Registering E-mail account
An E-mail account for the machine needs to be registered to a mail server.
Note • Information on mail account registration, contact your system administrator.
Installation Overview
This section describes the configuration procedure to use E-mail on the machine.
The following is the procedure to use E-mail.
z
Enabling Port and Setting TCP/IP
Enable the mail send port and mail receive port, and set an IP address of the
machine.
z
Configuring E-mail Environment
Configuration of E-mail
Using Scan Service
11
Set items for E-mail on the machine.
Enabling Port and Setting TCP/IP
The following describes the configuration procedure to use TCP/IP on the machine.
Enable the mail send port and mail receive port, and set an IP address of the machine.
Note • The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
2 Enable the ports which are used for E-mail.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Port Settings].
4) Select [Send E-mail] and then select [Change Settings].
5) Select [Port Status] and select [Change Settings].
6) Select [Enabled] then select [Save].
7) Select [Close].
8) Enable the [Port Status] in [Receive E-mail] as above.
9) Select [Close] repeatedly until the [Network Settings] screen is displayed.
93
11 Using Scan Service
3 Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with
DHCP or BOOTP, configure the way to obtain an IP address. Either the address
cannot be obtained automatically or manual configuration is preferred, configure an IP
address, a subnet mask, and a gateway address.
1) Select [Protocol Settings].
2) Select [TCP/IP - Get IP Address] and then select [Change Settings].
Using Scan Service
11
3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then
select [Save]. If you select anything other than [Manual], proceed to Step 4.
Note • When using a DHCP server, also configure the WINS (Windows Internet Name Service)
server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using
CentreWare Internet Services" (P.55).
4) Select [TCP/IP - IP Address] and select [Change Settings].
5) Enter the IP address using the numeric keypad.
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
6) Select [Save].
7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above.
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252,
254, and 255. However, you cannot use 0 between non-zero values.
• If you do not set the gateway address, enter "0.0.0.0".
4 Select [Close] repeatedly until the [System Settings] screen is displayed.
5 Select [Exit].
6 After the machine is restarted, print out a settings list to confirm that the mail send port
is enabled and TCP/IP is configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
Configuring E-mail Environment
The following describes the configuration procedure to use the E-mail feature.
Note • The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet
Services" (P.55).
1 Display the [System Administrator Menu] screen.
1) Press the <Log In/Out> button.
2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing
[Keyboard], and select [Confirm].
Note • The default user ID is “11111”. When using the Authentication feature, a password is
required. The default password is “x-admin”.
3) Select [System Settings].
94
2 Set an E-mail address, host name, and domain name.
1) Select [System Settings].
2) Select [Network Settings].
3) Select [Machine E-mail Address/Host Name].
4) Select [E-mail Address] and then select [Change Settings].
5) Enter an E-mail address using the keyboard displayed.
Configuration of E-mail
6) Select [Save].
7) Set a host name and a domain name as above.
8) Select [Close].
If [SMTP] has been selected for the [Mail Receiving Protocol]
Aliases cannot be configured. A user can decide an account name (the left side of the
@ mark). An address (the right side of the@ mark) is a combination of a host name and
a domain name.
Example: mymail@myhost.example.com
z
Account name : mymail
z
Host name : myhost
z
Domain name : example.com
If [POP3] has been selected for the [Mail Receiving Protocol]
Specify a POP user name to an account name (the left side of the @ mark), and a
POP3 receiving mail server to an address (the right side of the @ mark). A user can
decide an alias such as mymail@example.com.
Example: mymail@mb1.abc.example.com
z
Account name : mymail
Using Scan Service
11
3 Set the protocol for receiving E-mail.
1) Select [Others].
2) Select [E-mail Receive Protocol] and then select [Change Settings].
3) Select either [SMTP] or [POP3] as appropriate for your environment.
4) Select [Save].
5) Select [Close].
If [SMTP] has been selected for the [Mail Receiving Protocol]
1) Select [Outcoming / Incoming E-mail Settings].
2) Select [SMTP Server Settings] and then set the following items for the SMTP
server.
z
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.
If [POP3] has been selected for the [Mail Receiving Protocol]
1) Select [Outcoming / Incoming E-mail Settings].
2) Select [POP3 Server Settings] and set the following items for the POP3 server.
z
[POP3 Server Setup]
Select from [By IP Address] or [By Server Name].
95
11 Using Scan Service
z
[POP3 Server IP Address]
Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup].
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
z
[POP3 Server Name]
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
Using Scan Service
11
Enter a server name if [By Server Name] has been selected for [POP3 Server Setup].
z
[POP3 Server Port Number]
Enter a value in the range from 1 to 65535.
z
[POP3 Server Check Interval]
Set the interval for checking E-mail on the POP3 server.
z
[POP3 Server Login Name]
Enter the name to login to the POP3 server.
z
[POP3 Server Password]
Enter the same password twice in the [New Password] and [Re-enter Password]. If
you do not set the password, leave it blank and select [Save].
z
[POP3 Receiving Password Encryption]
Select [On (APOP)] to encrypt the password.
3) Select [Save].
4) Select [Close].
4 Configure the E-mail transmission.
1) Select [SMTP Server Settings] and then set the following items for the SMTP
server.
z
[SMTP Server Setup]
Select from [By IP Address] or [By Server Name].
z
[SMTP Server IP Address]
Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup].
Note • Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the
range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
• When you make an entry mistake, press the <C> (Clear) button and enter again.
• When moving to the next value without entering all 3 digits, select [Next].
z
[SMTP Server Name]
Enter a server name if [By Server Name] has been selected for [SMTP Server
Setup].
z
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.
Note • This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving
Protocol] and has already been configured.
z
[E-mail Send Authentication]
Select one from [Off], [POP before SMTP], or [SMTP AUTH].
Note • If [POP before SMTP] has been selected, the POP3 settings must be set.
96
z
[SMTP AUTH Login Name]
Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication].
z
[SMTP AUTH Password]
Set this item if [SMTP AUTH] has been selected for [E-mail Send Authentication].
Enter the same password twice in the [New Password] and [Re-enter Password]. If
you do not set the password, leave it blank and select [Save].
2) Select [Close].
5 Configure the Domain filter.
1) Select [Domain Filter] and set the following items.
z
Domain filtering
Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain
Names].
z
[Domain 1] - [Domain 50]
Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected
Domain Name] has been selected for [Domain Filter].
Configuration of E-mail
Using Scan Service
11
2) Select [Close] several times to display the [Network Settings] screen.
6 Set the S/MIME information.
1) Select [PKI Settings (Public Key)].
2) Select [S/MIME Settings] and set the following items.
z
Device Certificate - S/MIME
Link a certificate to the machine. For information on creating a certificate, refer to
"Security" (P.121).
z
S/MIME Communication
Set whether to enable or disable S/MIME Communication when a certificate ID is set.
z
Receive Untrusted E-mail
Set whether to receive untrusted E-mail or not.
z
Receive Untrusted iFAX
Set whether to receive untrusted iFAX or not.
z
Message Digest Algorithm
Select a message digest algorithm from [SHA1] or [MD5].
z
Contents Encryption Method
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2128].
z
Digital Signature - Outgoing E-mail
Set whether to always attach a digital signature to E-mail or select a digital signature
when sending E-mail.
z
Digital Signature - Outgoing iFAX
Set whether to always attach a digital signature to iFAX or select a digital signature
when sending iFAX.
z
Certificate Auto Store
Select whether or not to automatically store a S/MIME certificate attached with the
E-mail when receiving E-mail sent from an address registered in the address book.
97
11 Using Scan Service
Using Scan Service
11
7 Select [Close] repeatedly until the [System Settings] screen is displayed.
8 Select [Exit].
9 After the machine is restarted, print a settings list to confirm that each item is
configured.
For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine
Status" in the User Guide.
98
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