Xerox DocuCentre-II 2005, DocuCentre-II 2055, DocuCentre-II 3005 User Guide

DocuCentre-II 3005/2055/2005
User Guide
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For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
DocuWorks is a trademark.

Table of Contents

Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 13
Preface ...................................................................................................................... 14
Using This Guide ....................................................................................................... 15
Related Information Sources ................................................................................ 15
Organization of This Guide........................................................................................ 16
Conventions .......................................................................................................... 17
Safety Notes .............................................................................................................. 18
Electrical Safety .................................................................................................... 18
Machine Installation .............................................................................................. 19
Operational Safety ................................................................................................ 20
Consumable.......................................................................................................... 22
Regulation ................................................................................................................. 24
Radio Frequency Emissions (Class B) ................................................................. 24
Table of Contents
Environment .............................................................................................................. 25
About License............................................................................................................ 26
RSA BSAFE.......................................................................................................... 26
Heimdal................................................................................................................. 26
JPEG Code ........................................................................................................... 26
Libcurl ................................................................................................................... 26
FreeBSD ............................................................................................................... 27
OpenLDAP............................................................................................................ 28
Legal Notice............................................................................................................... 30
2 Product Overview .................................................................................................... 31
Machine Components................................................................................................ 32
Power On / Off........................................................................................................... 36
Powering On ......................................................................................................... 36
Powering Off ......................................................................................................... 37
Circuit Breaker........................................................................................................... 38
Power Saver Mode .................................................................................................... 39
Changing the Power Saver Mode Change Interval............................................... 39
Exiting the Power Saver Mode.............................................................................. 41
Control Panel............................................................................................................. 42
Customizing the Control Panel ............................................................................. 44
3 Copy.......................................................................................................................... 49
Copying Procedure.................................................................................................... 50
Step 1 Loading Documents................................................................................... 50
Step 2 Selecting Features..................................................................................... 52
Step 3 Entering the Quantity................................................................................. 53
1
Step 4 Starting the Copy Job.................................................................................53
Step 5 Confirming the Copy Job in the Job Status ................................................54
Operations during Copying.........................................................................................55
Stopping the Copy Job ..........................................................................................55
Changing the Number of Copies ...........................................................................56
Interrupting the Copy Job ......................................................................................56
Copy ...........................................................................................................................58
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................58
Paper Supply (Selecting the Paper for Copying)...................................................60
2 Sided Copying (Making 2 sided Copies).............................................................62
Image Shift (Shifting the Image Copy Position).....................................................63
Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................63
Lighten/Darken (Adjusting the Copy Density)........................................................63
Image Quality .............................................................................................................64
Original Type (Selecting the Document Type).......................................................64
Image Options (Adjusting Copy Density / Sharpness of images)..........................65
Background Suppression (Erasing the Background Color of Documents)............65
Layout Adjustment......................................................................................................66
Book Copying (Copying Facing Pages onto Separate Sheets).............................66
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................67
Original Size (Specifying the Scan Size for the Document)...................................68
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......69
Edge Erase (Erasing Edges and Margin Shadows of the Document)...................70
Image Shift (Shifting the Image Copy Position).....................................................71
Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally)
...............................................................................................................................72
Invert Image (Making Reversed Copies of Images) ..............................................73
Original Orientation (Specifying the Orientation of Loaded Documents)...............74
Output Format ............................................................................................................75
Copy Output (Outputting by Specifying Finishing).................................................75
Booklet Creation (Creating a Booklet) ...................................................................77
Covers (Attaching a Cover to Copies) ...................................................................78
Transparency Separators (Inserting Blank Sheets between Transparencies) ......79
Multiple-Up (Copying Multiple Sheets onto One Sheet) ........................................80
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................81
Repeat Image (Making Multiple Copies on One Sheet) ........................................82
Annotation (Adding Stamp/Date/Page Number to Copies)....................................82
Watermark (Printing Control Number on the Background) ....................................86
Preset Repeat Image (Making Multiple Copies on a Single Sheet).......................89
ID Card Copying (Copying Both Sides of an ID Card)...........................................89
Job Assembly .............................................................................................................91
Build Job (Making Copies of Documents with Different Settings in a Single
Operation)..............................................................................................................91
Sample Set (Checking the Finished Output of the Copy) ......................................93
Combine Original Sets (Adding Originals).............................................................94
2
Table of Contents
Form Overlay (Making Copies to Overlay Documents) ........................................ 95
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)................................................. 96
4 Fax ............................................................................................................................99
Fax Procedure ......................................................................................................... 100
Step 1 Loading Documents................................................................................. 100
Step 2 Selecting Features................................................................................... 102
Step 3 Specifying the Destination ....................................................................... 103
Step 4 Starting the Fax Job ................................................................................ 104
Step 5 Confirming the Fax Job in the Job Status................................................ 105
Operations during Faxing ........................................................................................ 106
Stopping the Fax Job .......................................................................................... 106
Changing the Scan Settings ............................................................................... 107
About Internet Fax ................................................................................................... 108
Internet Fax Overview......................................................................................... 108
Sending iFax (iFax Transmission) ...................................................................... 110
Useful Features................................................................................................... 112
About Server Fax..................................................................................................... 115
Sending Server Fax ............................................................................................ 115
Fax/Internet Fax ...................................................................................................... 117
iFax/Fax (Selecting iFax/Fax) ............................................................................. 117
Next Recipient (Sending Faxes to Multiple Recipients)...................................... 117
Specifying a Destination Using the Address Book.............................................. 118
Speed Dialing (Entering Numbers using Address Number)................................ 119
Specifying a Destination using One Touch Buttons............................................ 119
Specifying a Destination using the Keyboard Screen......................................... 120
Entering Specific Symbols .................................................................................. 121
Removing/Confirming Specified Recipient.......................................................... 121
General Settings...................................................................................................... 122
Lighten/Darken (Adjusting Density Level)........................................................... 122
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 122
Original Type (Selecting the Image Quality Type for the Document).................. 124
Resolution (Specifying the Scanning Resolution)............................................... 124
Layout Adjustment................................................................................................... 126
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 126
Original Size (Specifying the Scan Size for the Original).................................... 126
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 127
Book Scanning (Scanning Facing Pages onto Separate Sheets)....................... 128
Reduce/Enlarge (Specifying the Scan Ratio for the Original) ............................. 129
Stamp (Adding a Stamp when Scanning a Document)....................................... 129
Transmission Options.............................................................................................. 131
Report / Read Receipts (Confirming Transmission Results) .............................. 131
Communication Mode (Selecting a Communication Mode)................................ 133
Priority Send / Delayed Start (Specifying Send Priority/Send Time)................... 134
3
Send Header (Adding Sender Name and Phone Number to Faxes)...................135
Cover Note (Transmitting Documents With a Cover Page) .................................135
iFax Subject (Specifying the iFax Subject) ..........................................................138
iFax Comment (Mail Contents) (Editing the iFax Mail Contents).........................138
Recipient Print Sets (Printing Multiple Copies at the Remote Machine)..............139
Multiple-Up (Sending Multiple Documents with Combining in 1 Sheet)...............139
Remote Mailbox (Using Remote Mailbox) ...........................................................140
F Code (Using F Code Transmission) .................................................................142
iFax Profile (Specifying iFax Profiles) ..................................................................144
Encryption (Sending iFax Encrypted by S/MIME)................................................145
Digital Signature (Sending iFax with a Digital Signature by S/MIME)..................146
Advanced Features ..................................................................................................147
Polling (Retrieving Documents from Remote Machines) .....................................147
Store for Polling (Allowing Remote Machines to Retrieve Documents from Your
Machine) ..............................................................................................................148
On-hook (Confirming Remote Machine Response Prior to Transmission)..........150
Broadcast .................................................................................................................151
Broadcast Send (Transmitting to Multiple Recipients).........................................151
Relay Broadcast (Transmitting Documents Through a Relay Station) ................151
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ..155
Receiving Faxes.......................................................................................................160
Switching between Auto Receive and Manual Receive.......................................160
Using Auto Receive .............................................................................................160
Using Manual Receive.........................................................................................161
Using Mailbox Receive ........................................................................................161
Facsimile Information Services ................................................................................162
Using the Receiver ..............................................................................................162
When Not Using a Receiver ................................................................................163
5 Scan.........................................................................................................................165
Scanning Procedure.................................................................................................166
Step 1 Loading Documents .................................................................................166
Step 2 Selecting Features ...................................................................................168
Step 3 Starting the Scan Job ...............................................................................170
Step 4 Confirming the Scan Job in Job Status ....................................................171
Step 5 Saving the Scanned Data.........................................................................171
Operations during Scanning.....................................................................................172
Stopping the Scan Job.........................................................................................172
Changing the Scan Settings ................................................................................173
E-mail .......................................................................................................................174
Address Book ......................................................................................................174
Keyboard .............................................................................................................176
Adding the Sender's Address ..............................................................................177
Recipient(s)..........................................................................................................177
[Change Recipient Settings] Screen....................................................................178
4
Table of Contents
From.................................................................................................................... 178
Subject ................................................................................................................ 179
Message ............................................................................................................. 179
Scan to Mailbox ....................................................................................................... 180
Network Scanning ................................................................................................... 181
Scan to PC .............................................................................................................. 182
Transfer Protocol ................................................................................................ 182
Address Book...................................................................................................... 182
Browse... ............................................................................................................. 183
Specifying a Destination ..................................................................................... 183
General Settings...................................................................................................... 185
Lighten/Darken (Adjusting the Scan Density) ..................................................... 185
2 Sided Originals (Scanning Both Sides of a Document) ................................... 185
Original Type (Selecting the Document Type).................................................... 187
File Format (Selecting the Format of Scanned Data) ......................................... 187
Image Quality .......................................................................................................... 193
Image Options (Adjusting Scan Density and Image Sharpness)........................ 193
Background Suppression (Erasing the Background Color of Documents) ......... 193
Layout Adjustment................................................................................................... 194
Scan Resolution (Specifying a Scanning Resolution)......................................... 194
2 Sided Originals (Scanning Both Sides of a Document) ................................... 194
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 195
Original Size (Specifying an Original Size) ......................................................... 196
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 196
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 197
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 198
Output Format ......................................................................................................... 199
Read Receipts .................................................................................................... 199
Split Send (Sending in Sections) ........................................................................ 199
File Name (Specifying the Filename to be Sent) ................................................ 200
Reply To (Set the Address for Reply) ................................................................. 200
File Name Conflict (Setting Procedures When a File Name Conflicts with others)
............................................................................................................................ 201
Document Name (Specifying the Filename to be Saved) ................................... 201
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 201
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 202
6 Send from Mailbox ................................................................................................ 203
Mailbox Operating Procedure.................................................................................. 204
Step 1 Opening the [Send from Mailbox] Screen................................................ 204
Step 2 Selecting a Mailbox ................................................................................. 204
Step 3 Checking/Selecting Mailbox Documents ................................................. 204
Step 4 Operating Mailbox Documents ................................................................ 205
Selecting a Mailbox ................................................................................................. 206
5
Checking/Selecting Mailbox Documents ..................................................................207
Printing/Deleting Documents in the Mailbox.............................................................208
[Mailbox - Print Settings] Screen .........................................................................208
Configuring/Starting Job Flow ..................................................................................211
Job Flow Restrictions...........................................................................................214
7 Stored Programming..............................................................................................215
Stored Programming Overview ................................................................................216
Registering/Deleting/Renaming Stored Programs ...................................................217
Registering Stored Program ................................................................................218
Deleting a Stored Program ..................................................................................218
Entering/Changing a Stored Program Name.......................................................219
Assigning/Changing Icons for Stored Programs..................................................219
Calling Stored Programs ..........................................................................................220
8 Job Flow Sheets .....................................................................................................221
Job Flow Procedure .................................................................................................222
Step 1 Opening the [Job Flow Sheets] Screen....................................................222
Step 2 Selecting a Job Flow Sheet......................................................................222
Step 3 Confirming/Changing the Job Flow Sheet................................................223
Step 4 Starting the Job Flow Sheet .....................................................................223
Selecting/Changing a Job Flow Sheet .....................................................................224
9 Computer Operations ............................................................................................227
Features Overview ...................................................................................................228
Print Driver...........................................................................................................228
Network Scanner Utility2 .....................................................................................230
CentreWare Internet Services .............................................................................230
Printing .....................................................................................................................234
E-mail Printing ..........................................................................................................235
Setup ...................................................................................................................235
Sending E-Mail ....................................................................................................235
Importing Scanned Data...........................................................................................237
Importing to a TWAIN Compatible Application ....................................................237
Importing Using Mailbox Viewer2 ........................................................................239
Importing Using CentreWare Internet Services ...................................................241
Importing with the WebDAV Protocol ..................................................................242
Sending Fax .............................................................................................................243
Registering Destinations......................................................................................243
10 Paper and Other Media ..........................................................................................245
Paper Types .............................................................................................................246
Supported Paper Type.........................................................................................246
Loading Paper ..........................................................................................................249
Loading Paper in the Trays 1 to 4........................................................................249
6
Table of Contents
Loading Paper in the Tray 5 (Bypass) ................................................................ 250
Changing the Paper Sizes for the Trays.................................................................. 252
Changing the Paper Settings................................................................................... 254
11 System Settings..................................................................................................... 257
System Settings Procedure ..................................................................................... 258
Step 1 Entering System Administration Mode .................................................... 258
Step 2 Entering the System Administrator User ID and Passcode ..................... 258
Step 3 Selecting the Operation Mode from the System Administrator Menu...... 259
Step 4 Selecting an Item on the [System Settings] Screen ................................ 259
Step 5 Setting a Feature ..................................................................................... 260
Step 6 Exiting the System Administration Mode ................................................. 260
System Settings Menu List ...................................................................................... 261
Entering Text ........................................................................................................... 273
Common Settings .................................................................................................... 274
Machine Clock/Timers ........................................................................................ 274
Audio Tones........................................................................................................ 276
Screen/Button Settings ....................................................................................... 278
Paper Tray Settings ............................................................................................ 279
Watermark .......................................................................................................... 281
Image Quality...................................................................................................... 281
Reports ............................................................................................................... 282
Maintenance ....................................................................................................... 284
Other Settings ..................................................................................................... 284
Copy Mode Settings ................................................................................................ 292
Copy Tab ............................................................................................................ 292
Copy Defaults ..................................................................................................... 293
Copy Control ....................................................................................................... 296
Original Size Defaults ......................................................................................... 298
Reduce/Enlarge Presets..................................................................................... 298
Annotation - Create Stamps................................................................................ 298
Network Settings ..................................................................................................... 299
Port Settings ....................................................................................................... 299
Protocol Settings................................................................................................. 299
Machine’s E-mail Address/Host Name ............................................................... 300
Proxy Server Settings ......................................................................................... 300
Outgoing / Incoming E-mail Settings................................................................... 301
Remote Server/Directory Service ....................................................................... 301
PKI (Public Key) Settings.................................................................................... 305
Other Settings ..................................................................................................... 306
Print Mode Settings ................................................................................................. 308
Allocate Memory ................................................................................................. 308
Delete Form ........................................................................................................ 310
Other Settings ..................................................................................................... 311
7
Scan Mode Settings .................................................................................................313
General Settings Tab...........................................................................................313
Scan Defaults ......................................................................................................313
Scan to PC Defaults ............................................................................................314
Original Size Defaults ..........................................................................................315
Output Size Defaults............................................................................................315
Reduce/Enlarge Presets......................................................................................315
Other Settings......................................................................................................315
Fax Mode Settings ...................................................................................................317
Screen Defaults ...................................................................................................317
Fax Defaults.........................................................................................................318
Fax Control ..........................................................................................................319
File Destination/Output Destination .....................................................................323
Reduce/Enlarge Presets......................................................................................323
Original Size Defaults ..........................................................................................323
Local Terminal Information ..................................................................................324
iFax Control .........................................................................................................325
E-mail/Internet Fax Settings .....................................................................................327
E-mail Control ......................................................................................................327
Mailbox/Stored Document Settings ..........................................................................330
Mailbox Settings ..................................................................................................330
Stored Document Settings...................................................................................331
Job Flow Settings .....................................................................................................333
Setup Menu ..............................................................................................................334
Mailbox ................................................................................................................334
Job Flow Sheets ..................................................................................................336
Job Flow Sheet Keywords ...................................................................................342
Address Book ......................................................................................................343
Group Send .........................................................................................................349
Comments ...........................................................................................................350
Paper Size/Type ..................................................................................................350
System Administrator Settings .................................................................................351
System Administrator Login ID ............................................................................351
System Administrator’s Passcode .......................................................................351
Maximum Login Attempts ....................................................................................352
Login Setup/Auditron Administration........................................................................353
Create/Check User Accounts ..............................................................................353
Account Details....................................................................................................355
Reset User Accounts ...........................................................................................355
System Administrator's Meter (Copy Jobs)..........................................................356
User Details Setup...............................................................................................356
Charge / Private Print Settings ............................................................................357
Fax Billing Data....................................................................................................359
Passcode Entry from Control Panel.....................................................................359
8
Table of Contents
Login Setup/Auditron Mode ................................................................................ 360
12 Job Status .............................................................................................................. 363
Job Status Overview................................................................................................ 364
Checking Current/Pending Jobs.............................................................................. 365
Checking Completed Jobs....................................................................................... 366
Printing and Deleting Stored Documents ................................................................ 367
Private Charge Print............................................................................................ 367
Charge Print........................................................................................................ 369
Secure Print ........................................................................................................ 370
Sample Print ....................................................................................................... 372
Delayed Print ...................................................................................................... 373
Public Mailbox..................................................................................................... 374
Undelivered Faxes.............................................................................................. 375
Printing Pending Jobs.............................................................................................. 377
Handling Error Terminations.................................................................................... 378
13 Machine Status ...................................................................................................... 379
Overview of Machine Status.................................................................................... 380
Machine Status........................................................................................................ 381
Machine Information ........................................................................................... 381
Paper Tray .......................................................................................................... 382
Overwrite Hard Disk............................................................................................ 383
Print Mode........................................................................................................... 383
Fax Receiving Mode ........................................................................................... 385
Billing Meter/Print Report......................................................................................... 386
Billing Meter ........................................................................................................ 386
User Account Billing Meter.................................................................................. 387
Print Report/List .................................................................................................. 388
Automatically Printed Reports/Lists .................................................................... 395
Supplies................................................................................................................... 397
Faults....................................................................................................................... 398
14 Authentication and Auditron Administration...................................................... 399
Overview of Authentication...................................................................................... 400
Users Controlled by Authentication..................................................................... 400
Types of Authentication ...................................................................................... 400
Features Controlled by Authentication................................................................ 401
Authentication for Job Flow Sheets and Mailboxes................................................. 404
Job Flow Sheet Types ........................................................................................ 404
Types of Mailboxes ............................................................................................. 407
Linking Job Flow Sheets to Mailboxes................................................................ 409
Overview of Auditron Administration ....................................................................... 411
Authentication and Auditron Administration........................................................ 411
9
Manageable Features and Services....................................................................412
15 Maintenance............................................................................................................419
Replacing Consumables ..........................................................................................420
Replacing the Toner Cartridge.............................................................................422
Replacing Drum Cartridge (for customers having a spot maintenance contract) 423
Replacing the Staple Cartridge (For B-Finisher)..................................................426
Replacing the Stamp Cartridge............................................................................428
Cleaning the Machine...............................................................................................430
Cleaning the Exterior ...........................................................................................430
Cleaning the Document Cover and Document Glass ..........................................430
Cleaning the Film and Constant Velocity Transport Glass ..................................431
Cleaning the Document Feeder Roller ................................................................432
Printing a Report/List................................................................................................433
16 Problem Solving .....................................................................................................435
Troubleshooting........................................................................................................436
Machine Trouble.......................................................................................................438
Image Quality Trouble ..............................................................................................443
Trouble during Copying ............................................................................................448
Unable to Copy....................................................................................................448
The Copy Result is Not What was Expected .......................................................448
Trouble during Printing .............................................................................................452
Unable to Print .....................................................................................................452
The Print Result is Not What was Expected ........................................................453
Trouble during Faxing ..............................................................................................455
Sending Problems ...............................................................................................455
Receiving Problems.............................................................................................456
Trouble during Scanning ..........................................................................................459
Unable to Scan with the Machine ........................................................................459
Unable to Import Scanned Documents to the Computer.....................................459
Unable to Send a Scanned Document over the Network (FTP/SMB) .................460
Unable to Send E-mail.........................................................................................461
The Image is not What was Expected .................................................................461
Error Code................................................................................................................464
Other Errors .........................................................................................................518
10
Paper Jams ..............................................................................................................519
Paper Jams in the Top Left Cover A....................................................................520
Paper Jam in the Bottom Left Cover B ................................................................523
Paper Jams in the Bottom Left Cover C ..............................................................524
Paper Jams in the Top Cover E...........................................................................525
Paper Jams in the Duplex Kit ..............................................................................526
Paper Jams in the Trays 1 to 4............................................................................527
Paper Jams in the Tandem Tray Module.............................................................527
Table of Contents
Paper Jams in the Tray 5 (Bypass)..................................................................... 528
Paper Jams in the B-Finisher.............................................................................. 529
Document Jams....................................................................................................... 531
Stapler Faults .......................................................................................................... 533
Staple Jams in the Staple Cartridge (For B-Finisher) ......................................... 534
17 Appendix ................................................................................................................ 537
Specifications .......................................................................................................... 538
Printable Area.......................................................................................................... 546
Standard Printable Area...................................................................................... 546
Extended Printable Area ..................................................................................... 546
ESC/P Emulation..................................................................................................... 547
Emulation ............................................................................................................ 547
Fonts ................................................................................................................... 548
Output Feature.................................................................................................... 548
ESC/P Emulation Print Features......................................................................... 549
ESC/P Emulation Settings .................................................................................. 549
Magnification Table............................................................................................. 555
Paper Size and Number of Printable Characters................................................ 559
PDF Direct Print....................................................................................................... 561
PDF Direct Print Settings .................................................................................... 561
PCL Emulation......................................................................................................... 563
HP-GL2 Emulation................................................................................................... 566
Hard Clip Area .................................................................................................... 570
Printable Area ..................................................................................................... 571
Auto Layout......................................................................................................... 572
Optional Components.............................................................................................. 579
Notes and Restrictions ............................................................................................ 581
Notes and Restrictions on the Use of the Machine............................................. 581
Notes and Restrictions in the Interrupt Mode...................................................... 583
Notes and Restrictions on the Use of the iFax Feature ...................................... 584
Notes and Restrictions when Connecting with Internet Service Provider........... 586
Using the Telephone ............................................................................................... 589
Placing a Call ...................................................................................................... 589
Simple Operating Procedures ................................................................................. 591
Fax Settings ........................................................................................................ 591
Scan Settings...................................................................................................... 592
Copy Settings...................................................................................................... 593
Common Settings ............................................................................................... 593
18 Glossary ................................................................................................................. 595
Glossary .................................................................................................................. 596
Index.............................................................................................................................. 601
11

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine.
z
Preface ....................................................................................................... 14
z
Using This Guide ........................................................................................ 15
z
Organization of This Guide .........................................................................16
z
Safety Notes ...............................................................................................18
z
Regulation...................................................................................................24
z
Environment................................................................................................25
z
About License .............................................................................................26
z
Legal Notice................................................................................................30
1 Before Using the Machine

Preface

Before Using the Machine
1
Thank you for selecting the Fuji Xerox DocuCentre-II 3005/2055/2005 (hereafter referred to as “the machine”).
This guide provides all the necessary copy/print/scan/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.
This guide assumes that an operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For information on the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the manuals provided with the personal computer, operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.
14
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies. The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to radio frequency interference regulations, and also complies with the Australian Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.

Using This Guide

Using This Guide
This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying manuals.
These accompanying manuals include descriptions on configurations and operation of the product.
The following manuals are included with the machine.
User Guide (this guide)
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.
Network Administrator Guide
Aimed toward network administrators, as a guide to setting up the network environment.
Before Using the Machine
1
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for DocuCentre-II 3005/2055/2005. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.
15
1 Before Using the Machine

Organization of This Guide

Before Using the Machine
1
This guide consists of the following chapters.
1 Before Using the Machine
Describes how to use this guide as well as cautions on using the product safely and legally.
2 Product Overview
Describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature.
3Copy
Describes the copy features and operations.
4Fax
Describes the fax features and operations.
5Scan
Describes the scan features and operations.
6 Send from Mailbox
Describes the mailbox features and how to work with mailboxes.
7 Stored Programming
Describes the stored programming feature.
8 Job Flow Sheets
Describes operations using a job flow created on a remote system.
9 Computer Operations
Describes operations performed from a computer, such as printing documents, importing scanned documents, sending fax, as well as using CentreWare Internet Services.
10 Paper and Other Media
Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays.
11 System Settings
Describes how to configure the system settings.
12 Job Status
Describes how to confirm job status and delete jobs.
13 Machine Status
16
Describes how to confirm the machine configurations and error information.
14 Authentication and Auditron Administration
Describes the authorization feature for restricting use of the machine, as well as the administration feature for monitoring usage statuses for each feature using the authorization feature.
Organization of This Guide
15 Maintenance
Describes procedures for replacing consumables, cleaning the machine, calibration, and printing reports/lists.
16 Problem Solving
Describes measures for paper jams, and actions when an error message appears.
17 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
18 Glossary
A glossary of terms used in this guide.
Before Using the Machine

Conventions

z
z
z
z
1
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
The following symbols are used in this guide:
" " : Cross-references in this guide, messages displayed on the
touch screen, and input strings
[ ] : • The names of screens, tabs, buttons, features, and options
displayed on the touch screen
• The names of menus, windows, dialog boxes, buttons, and other items displayed on computer monitors
< > button : Hardware buttons on the machine’s control panel
< > key : Keys on computer keyboards
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
, ,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
17
1 Before Using the Machine
j

Safety Notes

Before Using the Machine
Read these safety notes carefully before using this product to make sure you operate the equipment safely.
Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully.
Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information.
1
All warning instructions marked on or supplied with the product should be followed.
WARNING
Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal injuries.
Used for items that if not followed strictly, can cause injuries to user or damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.

Electrical Safety

Caution Flammable Explodable Electric
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited No fire Do not
touch
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions Unplug Ground/
Earth
shock
Do not use
in bathroom
Heated surface
Do not
tear down
Moving
ob
ect
Keep away
from wet
Pinched
fingers
Never touch with wet hand
Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord, a multi-plug adaptor or a multiple connector. It may cause the outlet to overheat and cause fire. Ensure to operate the machine on a sole-use receptacle. If you do not know whether an outlet is grounded, consult a qualified electrician.
18
Safety Notes
This equipment is to be used on a branch circuit or outlet that has larger capacity than rated ampere and voltage of this machine. See data plate on the rear panel for the rated ampere and voltage of this equipment.
Never touch a power cord with wet hands. It can cause electric shocks.
Do not place objects on the power cord.
Always ensure the plug connection is free of dust. In a damp environment, a contaminated connector can draw a significant amount of current that can generate heat and eventually cause fire over an extended period of time.
Only use the power cord supplied with the equipment. Do not use it on any other power source, doing so can cause fire, electric
shocks or machine faults. Using a different power cord may cause fire or electric shock. Do not use power cord supplied with the equipment on any other equipment.
Do not attempt to rework, pull, bend, chafe, or otherwise damage the power cord. A damaged cord can cause fire or electric shocks.
If the power cord is broken or insulated wires are exposed, ask your Fuji Xerox Customer Support Center for a replacement. Using a damaged cord can cause fire or electric shocks.
Before Using the Machine
1
Before cleaning this product, ensure to switch off and unplug the product from the electrical outlet. Access to a live machine interior can cause electric shocks.
Do not unplug or replug the machine while it is switched on. Unplugging a live connector can deform the plug and cause fire.
When unplugging the machine, grasp the plug instead of the cord. Pulling on a cord can damage the cord and cause fire or electric shocks.
Always switch off and unplug the machine when it is not used over weekends or long holidays.
Once a month, unplug the machine and check the power cord for the following:
z
The power cord is plugged firmly into a receptacle.
z
The plug is not excessively heated, rusted, or bent.
z
The plug and receptacle are free of dust.
z
The cord is not cracked or frayed.
If you notice any unusual conditions, contact your Fuji Xerox Customer Support Center.

Machine Installation

Do not place this equipment where people might step on or trip over the power cord.
19
1 Before Using the Machine
Before Using the Machine
Never locate the equipment:
z
Near Radiator or any other heat source
z
Near volatile, flammable or combustible materials such as curtains
z
In a hot, humid, dusty or poorly ventilated environment
z
In a place receiving direct sunlight
z
Close to a cooker or humidifier that emits oily fumes or steam
Place the machine on a level and sturdy surface that can withstand a weight of 146 Kg. If tilted, the machine may fall over and cause injuries.
Do not incline the product more than 10 degrees.
1
When the machine is installed, be sure to lock the caster stoppers. An unlocked machine may fall over or slide and cause injuries.
In order to use and maintain this product in a good performance and condition, make sure to use the product within the following environment:
Temperature: 10 Humidity: 35 - 85%
When the product is left in a freezing cold room and the room is rapidly warmed up by heater, it can generate water drops inside the machine and cause a partial deletion on printing.

Operational Safety

Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation.
This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.
If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.
z
z
z
z
z
z
z
- 32°C
The equipment emits smoke or a surface of the equipment becomes unusually hot. The equipment emits unusual noises or odors. The power cord is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has been tripped. Liquid has spilled into the equipment. The equipment is exposed to water. Any part of the equipment is damaged.
20
Safety Notes
Never push objects of any kind into slots or openings on the equipment. Do not place any of the followings on the machine:
z
Liquid container such as a vase or coffee cup
z
Metal parts such as staples or clips
z
Heavy object
When those are spilled over, slipped into or fall from the machine, it can cause electric shock, fire or injury.
Do not use conductive paper, e.g. carbonic paper or coated paper. When paper jam occurs, they can cause a short-circuit and fire.
Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.
Never play a CD-ROM supplied with the product on an audio player. Be sure to use CD-ROM player. Otherwise, large sound may give an damage to your ears or to your speakers.
Laser Safety CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
Before Using the Machine
1
Always follow all warnings and instructions that are marked on or supplied with the equipment.
Do not override or disable electrical or mechanical interlocks. Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally, resulting in injuries.
The machine has a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakages or fire. The breaker is normally On ("|"). Once a month, check the breaker for correct operation by using the following procedure.
1) Press the Test button. The breaker switch is turned Off ("O"). (This means that the breaker is OK.)
2) Return the breaker switch to On ("|").
If you notice any unusual condition, contact your Fuji Xerox Customer Support Center.
When removing jammed paper, do not try to remove paper or paper piece deep inside the machine. Also, do not try to remove paper wrapped around the heat roller. It can cause injury or burn.
Switch off the machine immediately and contact your Fuji Xerox Customer Support Center.
Never touch the paper output area of the finisher during operation. It might cause an injury.
21
1 Before Using the Machine
Be careful when you try to remove jammed stapler needle.
Before Using the Machine
1

Consumable

Do not apply excessive force to press a thick document against the platen glass when you make a copy of it. The glass may break.
If the machine needs to be moved to a different location, contact your Fuji Xerox Customer Support Center.
Extended use in poorly ventilated rooms or mass copying raises the concern of odor such as ozone, which affects the comfort in the office environment. Furthermore, proper ventilation should be ensured as chemical substances are emitted during printing.
Store all consumables in accordance with the instructions given on the package or container.
Do not use a vacuum cleaner for cleaning the spilled toner. Use a broom or a soaked cloth to clean any spills. Vacuumed toner inside the cleaner can ignite or explode by an electric spark of the cleaner and may cause an injury.
Never throw toner (toner mixture, concentrated or diluted) or a container of toner (toner mixture, concentrated or diluted) into fire or never make it (them) contact with fire. It can cause an ignition to fire.
If you have toner (toner mixture, concentrated or diluted) unused or of no need to use, or if you spilt a large volume of toner, contact your Fuji Xerox Customer Support Center.
Never spill toner liquid into the machine. Spilled toner can cause fire.
22
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.
Safety Notes
Never heat the drum, or scratch its surface. Damage to the drum surface can release uncomfortable fumes which are hazardous to your health.
Keep drum and toner cartridges out of reach of children. Should toner be swallowed, spit it out, rinse mouth with water and drink plenty of water. Consult a physician immediately.
When replacing the drum and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with skin and clothing, as well as inhalation and contact with eyes and mouth.
In case of any toner spills onto your skin and clothing, wash with soap and water. Should toner particles get into your eyes, flush with plenty of water for at least 15 minutes until the irritation is gone. If necessary, seek medical treatment from a doctor. If toner particles are inhaled, move to a location with fresh air and gargle with plenty of water. Should toner be swallowed, spit it out, rinse mouth with water and drink plenty of water. Consult a physician immediately.
Fuser Safety: When removing the fuser unit, make sure you switch off the power first and wait
for 40 minutes before removing it.
Before Using the Machine
1
23
1 Before Using the Machine

Regulation

Before Using the Machine

Radio Frequency Emissions (Class B)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radio communication Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
1
interference by one or more of the following measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between the equipment and receiver.
z
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this equipment not specifically approved by Fuji Xerox may void the user’s authority to operate this equipment.
24

Environment

Environment
z
Emissions of dust, ozone and styrene conform to Eco Mark certification criteria on chemical emission for copiers. (The test was performed according to the method of JBMS-66, under the condition of monochrome copying, using the toner type DocuCentre-II 3005/2055/2005 Toner (Black) recommended for this product.)
z
For environmental protection and efficient use of resources, returned toner cartridges are reused as parts, recycled materials, or reused for energy generation.
z
Proper disposal of unwanted drum and toner cartridges is required. Drum and toner cartridge containers should not be opened with force and must be returned to our Customer Support Center.
Before Using the Machine
1
25
1 Before Using the Machine

About License

Before Using the Machine

RSA BSAFE

This product includes RSA BSAFE encryption software from RSA Security Inc.

Heimdal

1
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

JPEG Code

Libcurl

26
Our printer software uses some of the codes defined by the Independent JPEG Group.
COPYRIGHT AND PERMISSION NOTICE
Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.
About License
All rights reserved.
Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Except as contained in this notice, the name of a copyright holder shall not be used in advertising or otherwise to promote the sale, use or other dealings in this Software without prior written authorization of the copyright holder.
Before Using the Machine
1

FreeBSD

This product contains the part of FreeBSD codes.
The FreeBSD Copyright Copyright 1994-2006 The FreeBSD Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project.
27
1 Before Using the Machine

OpenLDAP

Before Using the Machine
1
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Individual files and/or contributed packages may be copyright by other parties and/or subject to additional restrictions.
This work is derived from the University of Michigan LDAP v3.3 distribution. Information concerning this software is available at <http://www.umich.edu/~dirsvcs/ldap/ldap.html>.
This work also contains materials derived from public sources.
Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.
---
Portions Copyright 1998-2006 Kurt D. Zeilenga.
Portions Copyright 1998-2006 Net Boolean Incorporated.
Portions Copyright 2001-2006 IBM Corporation.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
---
Portions Copyright 1999-2005 Howard Y.H. Chu.
Portions Copyright 1999-2005 Symas Corporation.
Portions Copyright 1998-2003 Hallvard B. Furuseth.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved.
The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission. This software is provided ''as is'' without express or implied warranty.
28
---
Portions Copyright (c) 1992-1996 Regents of the University of Michigan.
All rights reserved.
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