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DocuCentre-II 2005
User Guide
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Quick Reference Guide
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Table of contents
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Xerox DocuCentre-II 2005, DocuCentre-II 2055, DocuCentre-II 3005 Network Administrator Guide

DocuCentre-II 3005/2055/2005
Network Administrator Guide
Microsoft, Windows NT, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, and NDS are registered trademarks of Novell, Inc. in the United States. and other countries.
Adobe, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd.
NIS (Network Information Services) is a trademark or registered trademark of Sun Microsystems Inc. in the United States.
PCL and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
DocuWorks is a trademark.

Table of Contents

Table of Contents ..............................................................................................1
1 Before Using the Machine .............................................................................. 7
Preface ..............................................................................................................8
Using This Guide............................................................................................... 9
Related Information Sources ........................................................................9
Organization of This Guide......................................................................... 10
Conventions................................................................................................ 11
2 Product Overview.......................................................................................... 13
Machine Components .....................................................................................14
Overview of Features ......................................................................................18
Print ............................................................................................................ 18
CentreWare Internet Services ....................................................................19
Scan ...........................................................................................................20
E-mail..........................................................................................................21
iFax .............................................................................................................21
Table of Contents
Tools................................................................................................................ 22
Power On / Off.................................................................................................24
Powering On ............................................................................................... 24
Powering Off ...............................................................................................25
Interface Cables .............................................................................................. 26
Using the Parallel Interface......................................................................... 26
Using the USB Interface ............................................................................. 26
Using the Ethernet Interface ....................................................................... 27
Control Panel................................................................................................... 28
Internal Fonts .................................................................................................. 30
3 Installation When Using Parallel Port.......................................................... 33
Preparations ....................................................................................................34
Installation Procedure......................................................................................34
Installation Overview................................................................................... 34
Configuration on the Machine..................................................................... 34
Configuration on the Computer................................................................... 35
4 Installation When Using USB Port...............................................................37
Preparations ....................................................................................................38
Installation Procedure......................................................................................38
Installation Overview................................................................................... 38
Configuration on the Machine..................................................................... 38
Configuration on the Computer................................................................... 39
1
5 Installation When Using TCP/IP (LPD/Port 9100)....................................... 41
Preparations.................................................................................................... 42
Installation Procedure ..................................................................................... 42
Installation Overview .................................................................................. 42
Configuration on the Machine..................................................................... 42
Configuration on the Computer ..................................................................44
6 Installation When Using NetWare................................................................ 45
Preparations.................................................................................................... 46
Installation Procedure ..................................................................................... 46
Installation Overview .................................................................................. 46
Configuration on the Machine..................................................................... 47
Configuration on the Computer ..................................................................49
7 Installation When Using Microsoft Network (SMB).................................... 51
Preparations.................................................................................................... 52
Installation Procedure ..................................................................................... 52
Installation Overview .................................................................................. 52
Configuration on the Machine..................................................................... 52
Configuration on the Computer ..................................................................53
8 Installation When Using Internet Printing Protocol (IPP) .......................... 55
Preparations.................................................................................................... 56
Installation Procedure ..................................................................................... 56
Installation Overview .................................................................................. 56
Configuration on the Machine..................................................................... 56
Configuration on the Computer ..................................................................57
9 Installation When Using EtherTalk .............................................................. 59
Preparations.................................................................................................... 60
Installation Procedure ..................................................................................... 60
Installation Overview .................................................................................. 60
Configuration on the Machine..................................................................... 60
Configuration on the Computer ..................................................................61
10 Using CentreWare Internet Services ........................................................... 63
Preparations.................................................................................................... 64
Installation Procedure ..................................................................................... 64
Installation Overview .................................................................................. 64
Configuration on the Machine..................................................................... 64
Confirmation of the Configuration............................................................... 66
Network Setting Items (Port/Protocol) for CentreWare Internet Services ....... 67
Ethernet ...................................................................................................... 68
Parallel........................................................................................................ 69
USB ............................................................................................................ 70
2
Table of Contents
EtherTalk .................................................................................................... 71
SMB............................................................................................................72
NetWare......................................................................................................73
TCP/IP ........................................................................................................ 74
LPD............................................................................................................. 76
SNMP ......................................................................................................... 77
IPP..............................................................................................................79
Port 9100 .................................................................................................... 80
E-mail..........................................................................................................81
SMTP.......................................................................................................... 86
POP3 .......................................................................................................... 87
HTTP .......................................................................................................... 88
WebDAV.....................................................................................................89
Bonjour ....................................................................................................... 90
11 E-mail..............................................................................................................93
E-mail Overview .............................................................................................. 94
Preparations ....................................................................................................95
Installation Procedure......................................................................................97
Installation Overview................................................................................... 97
Enabling Port and Setting TCP/IP ..............................................................97
Configuring E-mail Environment.................................................................98
12 Using the Scan Service............................................................................... 103
Scan Service Overview .................................................................................104
Configuration of E-mail..................................................................................105
Preparations ............................................................................................. 105
Installation Overview................................................................................. 105
Enabling Port and Setting TCP/IP ............................................................105
Configuring E-mail Environment...............................................................106
Configuration of Scan to Mailbox ..................................................................111
Installation Overview................................................................................. 111
Enabling Port and Setting TCP/IP ............................................................111
Registering a Mailbox ...............................................................................113
Configuration of Network Scanning (Job Template Scanning)......................116
Preparations ............................................................................................. 116
Installation Overview................................................................................. 116
Enabling Port and Setting TCP/IP ............................................................116
Configuring the SNMP Port ......................................................................117
Configuration on a Computer.................................................................... 118
Configuration of Scan to PC..........................................................................119
Preparations ............................................................................................. 119
Installation Overview................................................................................. 119
Enabling Port and Setting TCP/IP ............................................................120
Configuration on the Computer................................................................. 121
3
Configuration of the Job Flow ....................................................................... 122
Installation Overview ................................................................................ 122
Enabling Port and Setting TCP/IP ............................................................ 122
Configuring the SNMP Port ...................................................................... 123
Configuration on the Computer ................................................................ 124
13 Using the iFax Service................................................................................ 125
iFax Overview ............................................................................................... 126
Preparations.................................................................................................. 126
System Requirements for the Machine .................................................... 126
Installation Procedure ................................................................................... 127
Installation Overview ................................................................................ 127
Enabling the Port and Setting TCP/IP ...................................................... 127
Configuring the E-mail Environment......................................................... 128
Testing iFax .............................................................................................. 132
14 Using the Server Fax Service..................................................................... 133
Server Fax Overview..................................................................................... 134
Preparations.................................................................................................. 134
System Requirements for the Machine .................................................... 134
Installation Procedure ................................................................................... 135
Installation Overview ................................................................................ 135
Fax Settings.............................................................................................. 135
Setting the Server Fax Feature ................................................................ 136
15 Security ........................................................................................................ 139
Security Service Overview ............................................................................ 140
Communication Security Service.............................................................. 140
Scan File Security Services...................................................................... 140
Configuration of HTTP Communication Encryption ...................................... 141
Installation Overview ................................................................................ 141
Configuration on the Machine................................................................... 141
Configuration on a Computer ................................................................... 142
Configuration of E-mail Encryption/Digital Signature .................................... 144
Installation Overview ................................................................................ 144
Configuration on the Machine................................................................... 144
Configuration on a Computer ................................................................... 146
Configuration of Scan File Signature (PDF/DocuWorks Signature).............. 147
Installation Overview ................................................................................ 147
Configuration on the Machine................................................................... 147
Configuration on a Computer ................................................................... 148
16 Problem Solving.......................................................................................... 149
SMB .............................................................................................................. 150
Troubleshooting........................................................................................ 150
4
Table of Contents
Notes and Restrictions.............................................................................. 151
NetWare ........................................................................................................ 154
When you cannot print.............................................................................. 154
When "Switch the machine off" is displayed............................................. 156
When the print output is not as you expected........................................... 156
When no notification is received............................................................... 157
TCP/IP........................................................................................................... 158
Troubleshooting........................................................................................ 158
Notes and Restrictions.............................................................................. 160
EtherTalk .......................................................................................................162
Troubleshooting........................................................................................ 162
Notes and Restrictions.............................................................................. 162
Bonjour..........................................................................................................164
Notes and Restrictions.............................................................................. 164
CentreWare Internet Services ....................................................................... 165
Troubleshooting........................................................................................ 165
Scanner Features..........................................................................................166
Troubleshooting........................................................................................ 166
Notes and Restrictions.............................................................................. 166
E-Mail Features .............................................................................................168
Troubleshooting........................................................................................ 168
Internet/Intranet Connection.......................................................................... 169
Troubleshooting........................................................................................ 169
Notes and Restrictions.............................................................................. 171
Index ...................................................................................................................173
5

1 Before Using the Machine

This chapter describes how to use this guide.
z
Preface .........................................................................................................8
z
Using This Guide ..........................................................................................9
1 Before Using the Machine

Preface

Before Using the Machine
1
Thank you for selecting the Fuji Xerox DocuCentre-II 3005/2055/2005 (hereafter referred to as "the machine").
This guide describes a number of configuration procedures for using this machine on a network.
This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. Please read this guide thoroughly to obtain the best performance on the machine. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.
Refer to the User Guide for the machine operation, clearing paper jams, daily maintenance, setting various items and safety information. For details about optional accessories, also refer to the guide provided with each optional accessory.
8

Using This Guide

Using This Guide
This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying manuals.
These accompanying manuals include descriptions on configurations and operation of the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network environment.
Before Using the Machine
1
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and maintenance.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the DocuCentre-II 3005/2055/2005. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.
9
1 Before Using the Machine

Organization of This Guide

This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch the machine on and off, and how to use the touch screen.
3 Installation When Using Parallel Port
Describes how to install the machine using a parallel interface.
1
4 Installation When Using USB Port
Describes how to install the machine using a USB interface.
5 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
6 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
7 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
8 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
9 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
10 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
11 E-mail
10
Describes how to use the E-mail feature on this machine.
12 Using the Scan Service
Describes how to use the scan service on this machine.
13 Using the iFax Service
Describes how to use the iFax service on this machine.
14 Using the Server Fax Service
Describes how to use the Server Fax service on this machine.
15 Security
Describes how to use services using the communication security function on this machine.
16 Problem Solving
Describes how to solve the problems you may encounter.

Conventions

z
z
z
z
Using This Guide
In this document, “Computer” refers to a personal computer or workstation.
The following terms are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
The following symbols are used in this guide:
" " : Cross-references in this guide, messages displayed on the
touch screen, and input strings
[ ] : • The names of the screens, tabs, buttons, features, and
options displayed on the touch screen
• The names of the menus, windows, dialog boxes, buttons and other items displayed on computer monitors
< > button : Hardware buttons on the control panel
< > key : Keys on computer keyboards
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
Before Using the Machine
1
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11

2 Product Overview

This chapter describes machine’s basic information such as component names, available features and tools, how to switch on and off, cable connections, and how to use the touch screen.
z
Machine Components.................................................................................14
z
Overview of Features..................................................................................18
z
Tools ...........................................................................................................22
z
Power On / Off ............................................................................................24
z
Interface Cables..........................................................................................26
z
Control Panel ..............................................................................................28
z
Internal Fonts.............................................................................................. 30
2 Product Overview

Machine Components

This section describes the main components and functions of the machine.
Product Overview
1
2
2
8
9
10
3
4
5
6
7
No. Component Function
1 Duplex automatic
document feeder (optional)
2 Control panel Consists of operation buttons, LED indicators and a touch screen.
Automatically feeds 2 sided originals from a stack.
Note • In this manual, the duplex automatic document feeder is abbreviated as
“document feeder”.
Refer to "Control Panel" (P.28).
3 Exit 2 Tray (optional) Printed or copied documents are delivered with the printed side facing
down.
4 Center output tray Printed or copied documents are delivered with the printed side facing
down.
Note • When the Exit 2 Tray is installed on the machine, the center output tray
is referred to as "center tray - lower".
5 Power switch Switches the power of the machine on/off.
6 Front cover Opened to replace consumables.
7 Tray 1 - 2
Tray 3 - 4 (optional)
8 Side Tray (optional) Printed or copied documents are delivered with the printed side facing up.
9 Duplex module (optional) Automatically prints or copies on the both sides of paper.
10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
Accommodates papers.
special media) that cannot be loaded in the Trays 1 to 4.
14
Internal Components
!
Machine Components

Product Overview
"
No. Component Function
11 Document glass Originals are loaded.
12 Document feeder glass Scans documents loaded on the document feeder.
13 Toner cartridge Contains toner (image forming powder).
14 Drum cartridge Contains a photo conductor for transfer toner.
2
15
Product Overview
2
2 Product Overview
Tandem Tray Module + B-Finisher
21
22
15
16
17
18
19
20
No. Component Function
15 B-Finisher (optional) Allows you to staple printed or copied documents.
Note • In this manual, the B-Finisher is abbreviated as “finisher”.
16 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper
jams.
17 Finisher tray Stapled documents are delivered.
18 Front cover Opened to clear staple jams, or replace staples.
19 Staple cartridge Contains staples.
20 Stand Connects the machine and the finisher.
21 Finisher transport cover Opened to clear paper jams.
22 Tray 3 - 4 (optional) Accommodates papers.
16
TEL
Machine Components
LINE4
30
LINE2
29
LINE1
28
27
23
24
26
25
No. Component Function
23 Parallel interface connector Connected to a computer using a Centronics standard interface cable.
24 10BASE-T / 100BASE-TX
connector
Connected to a network cable.
Product Overview
2
25 USB 2.0 interface
connector
26 <RESET> button Automatically turns the power off when detecting current leakage.
Connected to a USB cable.
Telephone Line Connectors
No.
Name on the
machine cover
27 TEL - Used to connect an external telephone.
28 LINE 1 Line 1 Connected to a public telephone network.
29 LINE 2
(optional)
30 LINE 4
(optional)
Note • Fax features are not available for some models. An optional package is required. For
Name on the
touch screen
Note • Do not connect other fax machines.
Line 2 Connected to a public telephone network.
Line 4 Connected to a public telephone network.
information, contact our Customer Support Center.
Function
17
Product Overview
2
2 Product Overview

Overview of Features

The following features are provided in a network environment.
z

Print

z
CentreWare Internet Services
z
Scan
z
E-mail
z
iFax
Print
This section describes the environment where the machine is able to provide print services.
This machine can be used as a local printer by directly connecting to a computer, or as a network printer when connecting to a network.
Enable the necessary port using the control panel.
Via Internet
IPP
LPD/ SMB/ Port9100/ EtherTalk
NetWare/ Windows shared printer
Server
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
z
Parallel : Used to connect the machine with a computer using a parallel interface
cable.
z
USB : Used to connect the machine with a computer using a USB interface
cable.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following methods.
z
LPD : Used when communicating with the machine using the TCP/IP protocol.
z
NetWare : Used when sharing the machine using a NetWare server.
The NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is required.
z
SMB : Used when printing through Microsoft Networks.
Local connection
USB
Network connection
Network connection
18
z
IPP : Used when printing through the Internet.
z
Port 9100:Used when using the port 9100 port.
z
EtherTalk:Used when printing from Macintosh machines. Adobe PostScript 3 Kit
(optional) is required.
Supported Operating Systems
Overview of Features
Connection
method
Port
Protocol - -
Windows 95 O O
Windows 98 O O
Windows Me O O
Windows NT
4.0
O
Windows 2000
S
Windows XP O O
Windows Server 2003
UNIX O
Macintosh O
Local
connection
Parallel
USB
2.0
*1, 7
*1
LPD
TCP/IPTCP/IPIPX/
O
O
NetWare
*2
OOOO O
*2
OOOO O
*2
OOOOOO
Network connection
*8
SPX
SMB IPP
Net
TCP/IPTCP/IPTCP/IPApple
BEUI
O OOOOO
OO
OO
*1
*1
*1
*1,3,6
OOOOOOO
OOO OOO
OOO OOO
*4
*3,5
O
Port
9100
*1: The computer must be equipped with a USB 2.0 port.
*2: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me.
*3: Adobe PostScript 3 Kit (optional) is required.
*4: Adobe PostScript 3 Kit (optional) and a Unix filter are required to print PostScript
data.
*5: Supports Mac OS X 10.2.x/10.3.3 to 10.4.3 only.
*6: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.2.x/10.3.9/10.4 to 10.4.6 only.
*7: Supports Windows 98SE or later.
*8: NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is required.
Product Overview
Ether
Talk
Talk
*2
*2
*2
*3
O
2
For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD Kit.

CentreWare Internet Services

CentreWare Internet Services provides services such as displaying the status of the machine and jobs, and altering configurations using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allows users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine.
19
2 Product Overview
The following are functions offered under each tab within CentreWare Internet Services when the machine is enabled with the Internet Services (HTTP) port.
Tab name Main function
Product Overview
2
Status
Jobs
Print/Scan
Properties
Support
z
Displaying the machine status Displaying the status of the paper trays, output trays and consumables such as toner cartridges.
z
Linking to the copyright screen.
z
Displaying a list of jobs and job history, and deleting jobs.
z
Job Submission
Allows you to specify and print a file stored on your computer.
z
Mailbox Allows you to register and set mailboxes.
z
Job Flow Sheets Allows you to register and set job flow sheets.
z
Job Template
Allows you to create, edit, and delete job templates.
z
Displaying and setting the following items: Machine information and configuration such as memory and a print language, usage counters, paper trays, paper, power saver mode, Address Book, PKI (Public Key), mail notice, authentication/auditron administration, user details, Xerox Standard Accounting, remote authentication server/directory service, Internet Services, proxy server, and port status.
z
Port settings
z
Protocol settings
z
Emulation settings
z
Memory settings
z
Report settings
z
Displaying support information
z
Displaying error history information
z
System administrator settings
z
Pool server settings
z
Audit log

Scan

20
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via e­mail.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a template to a scanned document on the machine. The scanned document will be saved
Overview of Features
as files on the machine and then sent automatically to computers (servers) such as SMB servers connected to the network.
Scan to PC
When the machine is connected to a network which can use either the FTP or SMB protocol, the scanned documents can be saved on a network computer.
Job Flow Sheet

E-mail

Scanning is performed according to a job flow.
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via e­mail.
E-mail Printing
E-mail with attachments in either TIFF, JPEG, or PDF format can be sent to the machine from computers. Received e-mail will be automatically printed.
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine when to replace toner and drum cartridges by receiving their status periodically.
Job Completion Notice
Product Overview
2

iFax

When a computer has submitted a job to the machine, its completion can be notified by e-mail.
You can send and receive data scanned by the machine as e-mail attachments via a corporate network or the Internet. This feature differs from regular faxes in that you do not need to transmit data via a telephone line.
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
21
Product Overview
2
2 Product Overview

Tools

The following tools are provided with this machine. Available settings vary depending on the tool.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation buttons, LED indicators and a touch screen.
The touch screen is located at the center of the control panel. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed in the touch screen to set features or to instruct operations in screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this machine as a printer and its print data, altering configurations and operating on mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine.
Tools in the Driver CD Kit
Various tools such as print drivers and software for easy installation of print drivers are included in the CD-ROM of the Driver CD Kit.
EasyOperator allows you to print or send documents via fax by dragging and dropping files with a mouse. Also, this tool enables the remote operation of mailbox registration and scan configuration.
If you use Document Monitor, when a print job is submitted from a computer, the machine status such as out of paper, toner low, paper jams, starting and completing the job, will be displayed. It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs.
ApeosWare EasyAdmin
ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes, and scanners. It allows users to centrally configure multiple items on multiple devices from a computer.
Note • ApeosWare EasyAdmin is an optional.
22
Tools
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the control panel.
CentreWare
Item Control Panel
Enabling a port
OO
Setting an IP address
Configuring the e­mail environment
Registering a mailbox
Address book O U XO
Confirming printer status
Confirming print data (job) status
Setting authentication
Setting personal authentication information
O
U OXU
OO
U O
XOOX
O U XO
OOX O
Internet
Services
O
(change only)
Tools in the
Driver CD Kit
U (IP Address
Setting Tool/
LPD only)
O (IP Address
Setting Tool)
O
(EasyOperator)
O (Document
Monitor)
ApeosWare EasyAdmin
U
O
(change only)
O
2
X
Product Overview
O : Configurable U : Partly configurable X : Not configurable
23
2 Product Overview

Power On / Off

Product Overview

Powering On

Turn on the power before operating the machine.
The machine is ready for operation within 24 seconds after the power is turned on. The time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of time. If you want to reduce power consumption, use the power saving feature.
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User Guide.
Note • When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
2
The procedure for turning on the power is as follows.
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...”
message indicates that the machine is warming up. The machine cannot be used during warming up.
Note • When the power does not
come on, check if the power cord is plugged into the power outlet and the <RESET> button is in a reset state (button is pressed in).
<RESET> button
24

Powering Off

The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator is not lit.
Important • Never turn the power off in the following instances:
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
Note • Before you turn the power back on after turning it off, wait 20 seconds.
Power On / Off
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While jobs are being scanned
switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.
Product Overview
2
25
2 Product Overview

Interface Cables

When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface.

Using the Parallel Interface

Product Overview
2
This section describes the installation procedure for the parallel interface.
Note • When connecting with a computer using parallel interface, our parallel interface cable
(optional) is required. For information on accessories, refer to "Optional Components" in "Chapter 17 Appendix" in the User Guide.
1 Ensure that the machine is off.
2 Insert the connector of the interface
cable into the machine’s parallel interface connector and fasten it with the clips on either side of the connector.
3 Connect the other end of the
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using Parallel Port" (P.33).

Using the USB Interface

The USB interface supports USB 2.0.
This section describes the installation procedure for the USB interface.
Parallel
1 Ensure that the machine is off.
2 Connect the USB interface cable to
the USB 2.0 interface connector on the side of the machine.
3 Connect the other end of the USB
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.37).
USB 2.0
26

Using the Ethernet Interface

The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
This section describes the installation procedure for the Ethernet interface.
1 Ensure that the machine is off.
Interface Cables
2 Connect the network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network connection. When changing the network cable, consult our customer engineers.
3 Switch on the machine.
Product Overview
Ethernet
2
27
2 Product Overview

Control Panel

The following describes the names and functions of components on the control panel.
Product Overview
2
2 3
5 6 7 8
123
456
78
9
0
#
C
16
1517 141819
001 002 003
004 005 006
007 008 009
010 011 012
013 014 015
1 4
016 017 018
019 020 021
022 023 024
025 026 027
030
028 029
2021
No. Component Function
1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or
decrease the contrast.
2 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations and set features.
3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
4 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to "Print Report/List" under "Chapter 13 Machine Status" in the User Guide.
9
10
11
12
13
5 <Job Status> button Press this button to confirm or cancel currently executing or completed
jobs, or to confirm or print saved documents. In this manual, this button is indicated as the <Job Status> button.
6 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and e-mail. In this manual, this button is indicated as the <Review> button.
7 <Machine Status> button Press this button to confirm the machine status and meters, check the
state of consumables, and print reports. In this manual, this button is indicated as the <Machine Status> button.
8 <Log In/Out> button Press this button to display the user ID input screen for System
Administration mode or Login Setup/Auditron Administration. In this manual, this button is indicated as the <Log In/Out> button.
9 <Power Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again. In this manual, this button is indicated as the <Power Saver> button.
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