Xerox ApeosPort 350 I, ApeosPort 450 I, ApeosPort 550 I, DocuCentre 450 I, DocuCentre 550 I Network Administrator Guide
ApeosPort 550 I/450 I/350 I
DocuCentre 550 I/450 I
Network Administrator Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks
of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United
States. and other countries.
Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe
Systems Incorporated.
EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered
trademarks of Sun Microsystems Inc. in the United States.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox, The Document Company and the stylized X are registered trademarks of Xerox
Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or
trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
DocuWorks and CentreWare are trademarks.
Table of Contents
1 Before Using the Machine .....................................................................7
Preface.....................................................................................................8
Using This Guide......................................................................................9
Related Information Sources ...............................................................9
Organization of this Guide .................................................................10
Conventions ...........................................................................................11
2 Product Overview.................................................................................13
Machine Components ............................................................................14
Overview of Features .............................................................................18
Print ...................................................................................................18
CentreWare Internet Services ...........................................................19
Scan ..................................................................................................20
E-mail.................................................................................................21
iFax....................................................................................................21
Table of Contents
Tools.......................................................................................................22
Power On / Off........................................................................................24
Powering On......................................................................................24
Powering Off......................................................................................24
Interface Cables .....................................................................................26
Using the Parallel Interface................................................................26
Using the USB Interface ....................................................................26
Using the Ethernet Interface..............................................................27
Control Panel..........................................................................................28
Customizing of the Control Panel ......................................................30
Internal Fonts .........................................................................................34
3 Installation When Using Parallel Port.................................................37
Preparations...........................................................................................38
Installation Procedure.............................................................................38
Installation Overview..........................................................................38
Configuration on the Machine............................................................38
Configuration on the Computer..........................................................39
4 Installation When Using USB Port......................................................41
Preparations...........................................................................................42
Installation Procedure.............................................................................42
Installation Overview..........................................................................42
Configuration on the Machine............................................................42
Configuration on the Computer..........................................................43
1
5 Installation When Using TCP/IP (LPD/Port 9100).............................. 45
Preparations...........................................................................................46
Installation Procedure ............................................................................46
Installation Overview .........................................................................46
Configuration on the Machine............................................................46
Configuration on the Computer .........................................................47
6 Installation When Using NetWare.......................................................49
Preparations...........................................................................................50
Installation Procedure ............................................................................50
Installation Overview .........................................................................50
Configuration on the Machine............................................................51
Configuration on the Computer .........................................................52
7 Installation When Using Microsoft Network (SMB)...........................53
Preparations...........................................................................................54
Installation Procedure ............................................................................54
Installation Overview .........................................................................54
Configuration on the Machine............................................................54
Configuration on the Computer .........................................................55
8 Installation When Using Internet Printing Protocol (IPP).................57
Preparations...........................................................................................58
Installation Procedure ............................................................................58
Installation Overview .........................................................................58
Configuration on the Machine............................................................58
Configuration on the Computer .........................................................59
9 Installation When Using EtherTalk ..................................................... 61
Preparations...........................................................................................62
Installation Procedure ............................................................................62
Installation Overview .........................................................................62
Configuration on the Machine............................................................62
Configuration on the Computer .........................................................63
10 Using CentreWare Internet Services..................................................65
Preparations...........................................................................................66
Installation Procedure ............................................................................66
Installation Overview .........................................................................66
Configuration on the Machine............................................................66
Confirmation of the Configuration...................................................... 68
2
Table of Contents
Network Setting Items (Port/Protocol) for CentreWare Internet
Services..................................................................................................69
Ethernet .............................................................................................70
Parallel...............................................................................................71
USB ...................................................................................................72
EtherTalk ...........................................................................................73
SMB...................................................................................................74
NetWare.............................................................................................75
TCP/IP ...............................................................................................77
LPD....................................................................................................79
SNMP ................................................................................................80
IPP.....................................................................................................81
Port 9100 ...........................................................................................82
LDAP .................................................................................................83
E-mail.................................................................................................84
HTTP .................................................................................................88
WebDAV............................................................................................89
11 E-mail.....................................................................................................91
E-mail Overview .....................................................................................92
Preparations...........................................................................................93
Installation Procedure.............................................................................94
Installation Overview..........................................................................94
Enabling Port and Setting TCP/IP .....................................................94
Configuring E-mail Environment........................................................95
12 Using Scan Service..............................................................................99
Scan Service Overview ........................................................................100
Configuration of E-mail.........................................................................101
Preparations ....................................................................................101
Installation Overview........................................................................101
Enabling Port and Setting TCP/IP ...................................................101
Configuring E-mail Environment......................................................102
Configuration of Scan to Mailbox .........................................................106
Installation Overview........................................................................106
Enabling Port and Setting TCP/IP ...................................................106
Registering a Mailbox ......................................................................108
Configuration of Job Template .............................................................111
Preparations ....................................................................................111
Installation Overview........................................................................111
Enabling Port and Setting TCP/IP ...................................................111
Configuring the SNMP Port .............................................................112
Configuration on a Computer...........................................................113
3
Configuration of Scan to FTP/SMB ...................................................... 114
Preparations ....................................................................................114
Installation Overview .......................................................................114
Enabling Port and Setting TCP/IP ...................................................115
Configuration on the Computer .......................................................116
Configuration of the Job Flow ..............................................................117
Preparations ....................................................................................117
Installation Overview .......................................................................117
Enabling Port and Setting TCP/IP ...................................................117
Configuring the SNMP Port .............................................................119
Configuration on the Computer .......................................................119
13 Using the iFax Service....................................................................... 121
iFax Overview ......................................................................................122
Preparations.........................................................................................122
System Requirements for the Machine ........................................... 122
Installation Procedure ..........................................................................123
Installation Overview .......................................................................123
Enabling the Port and Setting TCP/IP .............................................123
Configuring the E-mail Environment................................................ 124
Testing iFax.....................................................................................128
14 Communication Security...................................................................129
Communication Security Service Overview .........................................130
Configuration of HTTP Communication Encryption .............................131
Installation Overview .......................................................................131
Configuration on the Machine..........................................................131
Configuration on a Computer ..........................................................133
Configuration of E-mail Encryption/Digital Signature ...........................134
Installation Overview .......................................................................134
Configuration on the Machine..........................................................134
Configuration on a Computer ..........................................................135
15 Problem Solving.................................................................................137
SMB .....................................................................................................138
Troubleshooting...............................................................................138
Notes and Restrictions ....................................................................139
NetWare ...............................................................................................141
When you cannot print.....................................................................141
When "Switch the machine off" is displayed....................................143
When the print output is not as you expected ................................. 143
When no notification is received...................................................... 144
TCP/IP..................................................................................................145
Troubleshooting...............................................................................145
Notes and Restrictions ....................................................................147
4
Table of Contents
CentreWare Internet Services..............................................................149
Troubleshooting...............................................................................149
Scanner Features.................................................................................151
Notes and Restrictions.....................................................................151
E-Mail Features....................................................................................152
Troubleshooting...............................................................................152
Index ..........................................................................................................153
5
1 Before Using the Machine
This chapter describes how to use this guide.
z
Preface .........................................................................................................8
z
Using This Guide ..........................................................................................9
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/
450 I.
This guide describes a number of configuration procedures for using this machine on
a network.
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. Please read this guide thoroughly to obtain the best
performance on the machine. After reading this guide, be sure to keep it handy for quick
reference. It will be useful in case you forget how to perform operations or if a problem
occurs with the machine.
Refer to the User Guide for the machine operation, clearing paper jams, daily
maintenance, setting various items and safety information. For details about optional
accessories, also refer to the guide provided with each optional accessory.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
As a member of the International Energy Star Program, Fuji Xerox confirms
this product satisfies the requirements for International Energy Star Program
standards.
8
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network
environment.
Before Using the Machine
1
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual
is included in the CentreWare Utilities CD-ROM.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for the ApeosPort 550 I/450 I/350 I, DocuCentre
550 I/450 I. These User Guides are referred to as "guides for optional accessories".
Guides for optional accessories are provided in two forms, printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
9
1 Before Using the Machine
Organization of this Guide
This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, and how to use the touch screen.
3 Installation When Using Parallel Port
Describes how to install the machine using a parallel interface.
1
4 Installation When Using USB Port
Describes how to install the machine using a USB interface.
5 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
6 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
7 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
8 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
9 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
10 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
10
11 E-mail
Describes how to use the E-mail feature on this machine.
12 Using Scan Service
Describes how to use the scan service on this machine.
13 Using the iFax Service
Describes how to use the iFax service on this machine.
14 Communication Security
Describes how to use services using the communication security function on this
machine.
15 Problem Solving
Describes how to solve the problems you may encounter.
Conventions
Conventions
z
In this document, “Computer” refers to a personal computer or workstation.
z
The following icons are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
z
The following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button: Indicates a hardware button on the computer.
< > key: Indicates a key on the keyboard of the computer.
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
Before Using the Machine
1
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11
2 Product Overview
This chapter describes the names of each component, features and tools,
switching on and off of the machine, cable connections, and the operation of the
touch screen.
z
Machine Components.................................................................................14
z
Overview of Features..................................................................................18
z
Tools ...........................................................................................................22
z
Power On / Off ............................................................................................24
z
Interface Cables..........................................................................................26
z
Control Panel ..............................................................................................28
z
Internal Fonts..............................................................................................34
2 Product Overview
Machine Components
This section describes the main components and their functions of the machine.
Product Overview
1
2
2
8
9
10
11
No. Component Function
1 Duplex automatic
document feeder (optional)
Automatically feeds 2 sided originals from a stack.
Note • In this manual, the duplex automatic document feeder is abbreviated as
“document feeder”.
3
4
5
6
7
2 Control panel Consists of operation buttons, LED indicators and a touch screen.
Refer to "Control Panel" (P.28).
3 Exit 2 tray (optional) Printed or copied documents are delivered with the printed side facing
down.
4 Center output tray Printed or copied documents are delivered with the printed side facing
down.
Note • When the exit 2 tray is installed with the machine, the tray is referred to
as "center tray -lower", otherwise referred to as "center output tray".
5 Power switch Switches the power of the machine on/off.
6 Front cover Opened to replace consumables.
7 Tray 1 - 2, 3 - 4 (optional) Accommodates papers.
8 Side tray (optional) Printed or copied documents are delivered with the printed side facing up.
9 Auto duplex module
(optional)
10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
11 Tray 6 (optional) Accommodates papers.
Automatically prints or copies on the both sides of paper.
special media) that cannot be loaded in the Trays 1 to 4, and 6.
14
C Finisher, C Booklet Finisher
Machine Components
12
22
23
24
13
14
15
16
17
18
19
20
21
Product Overview
2
No. Component Function
12 Document glass Originals are loaded.
13 C Finisher (optional),
C Booklet Finisher
(optional)
14 Output tray Receives documents.
15 Finisher tray Stapled documents or punched documents are delivered.
16 Punch scrap container Collects scraps from the puncher.
17 Staple cartridge Staples are stored.
18 Booklet tray
(C Booklet Finisher only)
19 Front cover Opened to clear paper jams, or replace staples.
20 Booklet module
(C Booklet Finisher only)
21 Booklet staple cartridge Two staple cartridges for booklet creation (gutter) are installed.
22 Document feeder glass Scans documents loaded on the document feeder.
23 Toner cartridge Contains toner (image forming powder).
Allows you to staple or punch printed or copied documents.
The C Booklet Finisher allows you to fold printed documents in half.
Note • In this manual, the C Finisher and C Booklet Finisher are abbreviated
as “finisher”.
Receives documents when folding is selected in Booklet Creation.
A module for folding documents in half and stapling the folded
documents.
24 Drum cartridge Contains a photo conductor for transfer toner.
15
2 Product Overview
Product Overview
2
Tandem Tray Module + B Finisher
31
32
25
26
27
28
29
30
No. Component Function
25 B Finisher (optional) Allows you to staple printed or copied documents.
Note • In this manual, the B Finisher is abbreviated as “finisher”.
26 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper
jams.
27 Finisher tray Stapled documents are delivered.
28 Front cover Opened to clear staple jams, or replace staples.
29 Staple cartridge Contains staples.
30 Stand Connects the machine and the finisher.
31 Finisher transport cover Opened to clear paper jams.
32 Tray 3 - 4 (optional) Accommodates papers.
16
Machine Components
33
34
35
41ޓ
OP.TEL
TEL
LINE1
LINE4
LINE2
36
40
39
38
37
Product Overview
2
No. Component Function
33 USB 2.0 interface
connector (optional)
34 Parallel interface connector Connected to a computer using a centronics standard interface cable.
35 10BASE-T / 100BASE-TX
connector
36 <RESET> button Automatically turns the power off when detecting current leakage.
Connected to a USB cable.
Connected to a network cable.
Telephone Line Connectors
No.
37 TEL - Used to connect an external telephone.
38 LINE 1 Line 1 Connected to a public telephone network.
39 LINE 2
Name on the
machine cover
(optional)
Name on the
touch screen
Note • Do not use this interface for external telephones when the
Additional G3 Port (optional) is installed.
• Do not connect other fax machines.
Line 2 Connected to a public telephone network.
Function
40 LINE 4
(optional)
41 OP. TEL
(optional)
Line 4 Connected to a public telephone network.
- Used to connect an external telephone when an Additional G3
Port (optional) is
Note • Fax features are not available for some models. An optional package is required. For
information, contact our Customer Support Center.
installed.
17
2 Product Overview
Overview of Features
Product Overview
2
The following features are provided in a network environment.
z
Print
z
CentreWare Internet Services
z
Scan
z
E-mail
z
iFax
This section describes the environment where the machine is able to provide print
services.
This machine can be used as a local printer by directly connecting to a computer, or as
a network printer when connecting to a network.
Enable the necessary port using the control panel.
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
z
Parallel : Used to connect the machine with a computer using a parallel interface
z
USB : Used to connect the machine with a computer using a USB interface
cable.
cable.
USB 2.0 kit (optional) is required.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following
methods.
z
LPD : Used when communicating with the machine using the TCP/IP protocol.
z
NetWare : Used when sharing the machine using a NetWare server.
z
SMB : Used when printing through Microsoft Networks.
z
IPP : Used when printing through the Internet.
18
z
Port 9100:Used when using the port 9100 port.
z
EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional)
is required.
Supported Operating Systems
Overview of Features
Connection
method
Port
Local
connection
Parallel
Protocol - -
Windows 95 O O
Windows 98 O O
Windows Me O O
Windows NT
4.0
O
Windows
2000
S
Windows XP O O
Windows
Server 2003
UNIX O
Macintosh O
O OOOOO
OO
OO
USB
2.0
*1, 2, 7
*1, 2
*1
*1
*1
*1,4
Network connection
LPD NetWare SMB IPP
TCP/IPTCP/IPIPX/
SPX
*3
OOOO O
*3
O
O
OOOOOOO
OOO OOO
OOO OOO
*4,6
O
OOOO O
*3
OOOOOO
*5
Net
BEUI
TCP/IPTCP/IPTCP/IPApple
Port
9100
*3
*3
*3
Ether
Talk
Talk
*4
O
Product Overview
2
*1: USB 2.0 kit (optional) is required. In addition, a computer used must be equipped
with a USB 2.0 port.
*2: Use our USB Print Utility for Windows 98SE and Windows Me.
*3: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me.
*4: A PostScript 3 Kit (optional) is required.
*5: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data.
*6: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.8.
*7: Supports Windows 98SE or later.
For details information on network environments, refer to the manual in the CentreWare Utilities CDROM.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of the
machine and jobs, and altering configurations using a web browser in a TCP/IP
environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
The following are functions offered under each tab within CentreWare Internet Services
when the machine is enabled with the Internet Services (HTTP) port.
19
2 Product Overview
Tab name Main function
Product Overview
2
Service
Job
Status
Property
Maintenance
Support
z
Printing
Printing files stored in client computers.
z
Displaying a list of jobs and job history, and deleting jobs.
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toners.
z
Linking to the copyright screen.
z
Displaying and setting the following items:
Machine information, date and time, structure information such as
memory and printing language, configuration of the counter, paper trays
and papers, energy saving mode, address book, mailboxes, job flow
sheets, security, certificates, mail notice, setup/auditron administration,
Internet services, and port activation.
z
Port settings
z
Protocol settings
z
Emulation settings
z
Memory settings
z
Displaying error history information.
z
Displaying support information.
Scan
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
Note • This feature is only available for ApeosPort 550 I/450 I/350 I.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox
can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
template to a scanned document on the machine. The scanned document will be saved
to the hard disk of the machine and then sent automatically to computers (servers) such
as an FTP or SMB server connected to the network. CentreWare Scan Service
(optional) is required to create job templates and set a forward destination.
Note • This feature is only available for ApeosPort 550 I/450 I/350 I.
20
Scan to FTP/SMB
When the machine is connected to a network which can use either the FTP or SMB
protocol, the scanned documents can be saved on a network computer.
Overview of Features
Job Flow Scanning
Scanning is performed according to a job flow.
Note • This feature is only available for ApeosPort 550 I/450 I/350 I.
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
Note • This feature is only available for ApeosPort 550 I/450 I/350 I.
E-mail Printing
Product Overview
iFax
E-mail with attachments in either TIFF or PDF format can be sent to the machine from
computers. Received e-mail will automatically be printed.
Note • This feature is only available for ApeosPort 550 I/450 I/350 I.
Mail Notice
When the machine is configured with the rejected IP addresses notice or rejected mail
domains notice, a mail notice can be sent to a specified recipient.
Job Completion Notice
When a computer has submitted a job to the machine, its completion can be notified by
E-mail.
You can send and receive data scanned by the machine as e-mail attachments via a
corporate network or the Internet. This feature differs from regular faxes in that you do
not need to transmit data via a telephone line.
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
2
21
2 Product Overview
Tools
The following tools are provided with this machine. Configurable items vary by the tools.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation
buttons, LED indicators and a touch screen.
Product Overview
2
The touch screen is located at the center of the control panel. Messages required for
operation and feature buttons are displayed on this display. You can directly touch the
buttons and tabs displayed in the touch screen to set features or to instruct operations in
screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this
machine as a printer and its print data, altering configurations and operating on
mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
CentreWare Utilities
CentreWare utilities is included in the CentreWare Utilities CD-ROM. It is a tool to
enable operations on devices and various applications within one window. Therefore,
it will reduce the inconvenience of using various tools and the effort of print driver
configurations.
Documents can be printed or sent via fax by dragging and dropping files using a
mouse. Also, this tool enables the remote operation of mailbox registration and scan
configuration.
When a print job is submitted from a computer, the machine status such as out of
paper, toner low, paper jams, starting and completing the job, will be displayed. It also
allows the users to confirm the print data processing status, and to pause, restart, and
stop the print jobs.
CentreWare EasyAdmin
CentreWare EasyAdmin is a tool to reduce the management tasks for printers, faxes,
and scanners. It allows user to centrally configure multiple items on multiple devices
from a computer.
Note • CentreWare EasyAdmin is an optional.
22
Tools
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the control
panel.
CentreWare
Item Control Panel
Enabling a port O O U (LPD only) U
Setting an IP
address
Configuring the email environment
Registering a
mailbox
Address book O p X O
Confirming printer
status
Confirming print
data (job) status
Setting
authentication
Setting personal
authentication
information
OOO
U OXX
OOOO
U OOX
XOOX
O U XO
OOXO
Internet
Services
CentreWare
Utilities
CentreWare
EasyAdmin
O
(change only)
Product Overview
2
O : Configurable U : Partly configurable X : Not configurable
23
2 Product Overview
Power On / Off
Product Overview
Powering On
Turn on the power before operating the machine. The machine is ready for operation
within 35 seconds after the power is turned on. Turn the machine off at the end of the
day or when it is not in use for a long period of time. Also, use the power saving feature
when not in use for a while to reduce the power consumption.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter
2 of the User Guide.
Important • Switching off the power of the machine may cause loss of data being processed.
• When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
The procedure for turning on the power is as follows.
2
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...” message
Note •
Powering Off
The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
indicates that the machine is
warming up. The machine
cannot be used during
warming up.
When the power does not
come on, check if the
<RESET> button is in a
reset state (button is
pressed in).
<TEST> button
<RESET> button
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1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator and the <Job in Memory>
indicator are not lit.
Important • Never turn the power off in the following instances:
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While a scan is being executed
- While jobs are being faxed
Power On / Off
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Note • Before you turn the power back on after turning it off, first make sure that the touch screen
has gone out.
Product Overview
2
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2 Product Overview
Interface Cables
When connecting the machine directly to a computer, use either the parallel interface
or USB interface. When connecting to a network, use the Ethernet interface.
Using the Parallel Interface
Product Overview
2
Using the USB Interface
This section describes the installation procedure for the parallel interface.
Note • When connecting with a computer using parallel interface, our parallel interface cable
(optional) is required. For details, contact our Customer Support Center.
1 Confirm that the machine is off.
2 Insert the connector of the interface
cable into the machine’s parallel
interface connector and fasten it
with the clips on either side of the
connector.
3 Connect the other end of the
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using Parallel Port" (P.37).
The USB interface (optional) supports USB 2.0.
Parallel
This section describes the installation procedure for the USB interface.
1 Confirm that the machine is off.
2 Connect a USB interface cable to
the USB 2.0 interface connector on
the side of the machine.
3 Connect the other end of the USB
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.41).
USB 2.0
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Using the Ethernet Interface
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
This section describes the installation procedure for the Ethernet interface.
1 Confirm that the machine is off.
2 Connect a network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
Interface Cables
Product Overview
Ethernet
3 Switch on the machine.
2
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2 Product Overview
Control Panel
The following describes the names and functions of components on the control panel.
Product Overview
001 002 003
004 005 006
007 008 009
010 011 012
013 014 015
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No. Component Function
1 Brightness dial Adjusts the brightness of the touch screen. Used to adjust the
2 Touch screen Displays messages required for operation and buttons for various
3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
1 4
016 017 018
019 020 021
022 023 024
025 026 027
030
028 029
2021
2 3
brightness of the touch screen when it is too dark or too bright.
features. You can directly touch the touch screen to instruct operations
in screens and set features.
5 6 7 8
123
456
78
9
0
#
C
16
1517 141819
9
10
11
12
13
4 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For information
on [Stored Documents List], refer to "Print Report/List" under "Chapter 13
Machine Status" in the User Guide.
5 <Job Status> button Press this button to confirm or cancel currently executing or completed
jobs, or to confirm or print saved documents.
In this manual, this button is indicated as the <Job Status> button.
6 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults. You can also check the destination
information for sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.
7 <Machine Status> button Press this button to confirm the machine status and meters, check the
state of consumables, and print reports.
In this manual, this button is indicated as the <Machine Status> button.
8 <Log In/Out> button Press this button to display the user ID input screen for System
Administration mode or Login Setup/Auditron Administration.
In this manual, this button is indicated as the <Log In/Out> button.
9 <Power Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
In this manual, this button is indicated as the <Power Saver> button.
10 <Clear All> button Returns the statuses of all displayed services to their default values.
The machine will be reset to this state after it is turned on.
In this manual, this button is indicated as the <Clear All> button.
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