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Xerox ColorQube 8700 / 8900
Color Multifunction Printer
Imprimante multifonction couleur
Xerox® ColorQube® 8700 / 8900
User Guide
Guide d'utilisation
Italiano Guida per l’utente
Deutsch Benutzerhandbuch
Español Guía del usuario
Português Guia do usuário
Nederlands Gebruikershandleiding
Svenska Användarhandbok
Dansk Betjeningsvejledning
Norsk Brukerhåndbok
Suomi Käyttöopas
Čeština Uživatelská příručka
Polski Przewodnik użytkownika
Magyar
Felhasználói útmutató
Русский Руководство пользователя
Türkçe
Kullanıcı Kılavuzu
Ελληνικά Εγχειρίδιο χρήστη
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© 2012 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of
this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on
the screen such as styles, templates, icons, screen displays, looks, and so on.
XEROX® and XEROX and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter, CentreWare®, PrintingScout®,
Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access
Unified ID System®, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express Driver® are trademarks
of Xerox Corporation in the United States and/or other countries.
Adobe® Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
Apple®, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Inc., registered in the U.S. and
other countries.
HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and
other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and
other countries.
SGI® and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and
other countries.
UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc.
Document version 1.0: February 2012
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Contents
1 Safety 11
Electrical Safety ............................................................................................................................................................. 12
General Guidelines................................................................................................................................................ 12
Power Cord .............................................................................................................................................................. 13
Telephone Line Cord ............................................................................................................................................ 13
Operational Safety ....................................................................................................................................................... 14
Ozone Release ........................................................................................................................................................ 14
Printer Location ..................................................................................................................................................... 14
Operational Guidelines ....................................................................................................................................... 15
Printer Supplies ...................................................................................................................................................... 15
Maintenance Safety .................................................................................................................................................... 16
Printer Symbols .............................................................................................................................................................. 17
Environmental, Health, and Safety Contact Information ............................................................................. 18
2 Features 19
Parts of the Printer ....................................................................................................................................................... 20
Left Front View ....................................................................................................................................................... 20
Left Front View of the ColorQube 8700XF Color Multifunction Printer ........................................... 21
Right Rear View ..................................................................................................................................................... 22
Control Panel .......................................................................................................................................................... 22
Scanner with Document Feeder ...................................................................................................................... 24
650-Sheet Finisher ................................................................................................................................................ 24
Information Pages ....................................................................................................................................................... 25
Printing the Configuration Report .................................................................................................................. 25
Administration Features ............................................................................................................................................. 26
Accessing the Printer ........................................................................................................................................... 26
CentreWare Internet Services .......................................................................................................................... 28
Finding the IP Address of the Printer ............................................................................................................ 28
Automatic Data Collection ................................................................................................................................ 29
Billing and Usage Information ........................................................................................................................ 29
More Information ......................................................................................................................................................... 30
Xerox® Welcome Center ..................................................................................................................................... 31
3 Installation and Setup 33
Installation and Setup Overview ............................................................................................................................. 34
Physically Connecting the Printer to the Network .................................................................................... 34
Turning On the Printer ........................................................................................................................................ 34
Initial Printer Setup .............................................................................................................................................. 34
Modifying General Settings ...................................................................................................................................... 35
Setting Energy Saver Mode ............................................................................................................................... 35
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Managing Jobs .............................................................................................................................................................. 37
Managing Jobs at the Control Panel ............................................................................................................. 37
Managing Jobs in CentreWare Internet Services ..................................................................................... 37
Managing Held Print Jobs .................................................................................................................................. 37
Managing Secure Print Jobs.............................................................................................................................. 38
Installing the Software ............................................................................................................................................... 39
Operating System Requirements .................................................................................................................... 39
Installing Drivers and Utilities for Windows ............................................................................................... 39
Installing Drivers and Utilities for Macintosh OS X Version 10.5 and Later ................................... 40
Installing Drivers and Utilities for UNIX and Linux .................................................................................. 41
Other Drivers ........................................................................................................................................................... 42
4 Paper and Media 43
Supported Paper............................................................................................................................................................ 44
Recommended Media ......................................................................................................................................... 44
Ordering Paper ....................................................................................................................................................... 45
General Paper Loading Guidelines ................................................................................................................. 45
Paper That Can Damage Your Printer........................................................................................................... 45
Paper Storage Guidelines ................................................................................................................................... 45
Supported Paper Types and Weights ............................................................................................................ 46
Supported Standard Paper Sizes ..................................................................................................................... 47
Supported Paper Types and Weights for Automatic 2-Sided Printing ............................................. 47
Supported Paper Sizes for Automatic 2-Sided Printing .......................................................................... 48
Supported Custom Paper Sizes ........................................................................................................................ 48
Supported Envelope Sizes .................................................................................................................................. 48
Loading Paper ................................................................................................................................................................ 49
Loading Paper in Tray 1 ..................................................................................................................................... 49
Loading Paper in a 525-Sheet Feeder ........................................................................................................... 51
Configuring the 1800-Sheet High-Capacity Feeder ................................................................................ 53
Loading Paper in the 1800-Sheet High-Capacity Feeder ...................................................................... 56
Printing on Special Paper ........................................................................................................................................... 58
Envelopes ................................................................................................................................................................. 58
Labels ......................................................................................................................................................................... 63
Transparencies ....................................................................................................................................................... 65
5 Printing 67
Printing Overview .......................................................................................................................................................... 68
Selecting Printing Options ......................................................................................................................................... 69
Print Driver Help .................................................................................................................................................... 69
Windows Printing Options ................................................................................................................................. 70
Macintosh Printing Options .............................................................................................................................. 71
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Printing Features ........................................................................................................................................................... 73
Printing on Both Sides of the Paper ............................................................................................................... 73
Selecting Paper Options for Printing .............................................................................................................. 74
Printing Multiple Pages to a Single Sheet (N-Up) ..................................................................................... 74
Printing Booklets ................................................................................................................................................... 74
Using Color Options ............................................................................................................................................. 75
Printing Cover Pages ............................................................................................................................................ 76
Printing Insert Pages............................................................................................................................................ 76
Printing Exception Pages .................................................................................................................................... 77
Scaling ....................................................................................................................................................................... 77
Printing Watermarks ............................................................................................................................................ 78
Printing Mirror Images ........................................................................................................................................ 78
Creating and Saving Custom Paper Sizes .................................................................................................... 79
Selecting Job Completion Notification for Windows .............................................................................. 79
Printing Special Job Types ................................................................................................................................. 79
Held Print Jobs........................................................................................................................................................ 84
Print From ................................................................................................................................................................ 84
6 Copying 87
Basic Copying ................................................................................................................................................................. 88
Document Glass..................................................................................................................................................... 88
Document Feeder ................................................................................................................................................. 89
Selecting Copy Settings .............................................................................................................................................. 90
Basic Settings ......................................................................................................................................................... 91
Image-Quality Settings ...................................................................................................................................... 95
Layout Settings ...................................................................................................................................................... 98
Output Format Settings .................................................................................................................................... 101
ID Card Copying .................................................................................................................................................. 109
Advanced Copying.............................................................................................................................................. 113
7 Scanning 115
Basic Scanning ............................................................................................................................................................. 116
Document Glass................................................................................................................................................... 117
Document Feeder ............................................................................................................................................... 117
Scanning to a Folder .................................................................................................................................................. 118
Scanning to the Public Folder ......................................................................................................................... 118
Scanning to a Private Folder ........................................................................................................................... 119
Creating a Private Folder ................................................................................................................................. 119
Retrieving Scan Files .......................................................................................................................................... 120
Scanning to Network File Repositories ............................................................................................................... 121
Scanning to a Predefined Network File Repository ................................................................................ 121
Adding a Scan Destination .............................................................................................................................. 122
Scanning to Your Home Directory ........................................................................................................................ 123
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Setting Scan Options ................................................................................................................................................. 124
Changing the Basic Scan Settings ................................................................................................................ 124
Selecting Advanced Settings .......................................................................................................................... 125
Selecting Layout Adjustments ....................................................................................................................... 126
Selecting Filing Options .................................................................................................................................... 127
Building a Scan Job ............................................................................................................................................ 128
Scanning to a USB Flash Drive ............................................................................................................................... 129
Scanning to an Email Address ................................................................................................................................ 130
Sending a Scanned Image to an Email Address ..................................................................................... 130
Setting Email Options ........................................................................................................................................ 131
8 Faxing 133
Basic Faxing .................................................................................................................................................................. 134
Document Glass................................................................................................................................................... 135
Document Feeder ............................................................................................................................................... 135
Sending an Embedded Fax ..................................................................................................................................... 136
Selecting Fax Options ........................................................................................................................................ 138
Sending a Server Fax ................................................................................................................................................. 147
Selecting Server Fax Options .......................................................................................................................... 148
Sending an Internet Fax .......................................................................................................................................... 151
Selecting Internet Fax Options ...................................................................................................................... 153
Sending a LAN Fax ..................................................................................................................................................... 157
Using the Address Book ............................................................................................................................................ 158
Adding an Individual Entry ............................................................................................................................. 158
Adding a Group Entry ........................................................................................................................................ 159
Editing or Deleting Speed Dial Entries ........................................................................................................ 160
Using Chain Dial .................................................................................................................................................. 160
9 Maintenance 161
General Precautions ................................................................................................................................................... 162
Cleaning the Printer ................................................................................................................................................... 163
Cleaning the Printer Exterior ........................................................................................................................... 163
Cleaning the Document Glass and Document Cover ............................................................................ 164
Cleaning the Paper Release Blade ................................................................................................................ 165
Cleaning Tray 1 Rollers ..................................................................................................................................... 166
Cleaning Trays 2–5 Rollers .............................................................................................................................. 167
Cleaning the Exit Rollers ................................................................................................................................... 171
Routine Maintenance ................................................................................................................................................ 172
Adding ColorQube Ink ....................................................................................................................................... 172
Emptying the Waste Tray ................................................................................................................................ 174
Replacing Staple Cartridges ............................................................................................................................ 176
Billing and Usage Information .............................................................................................................................. 179
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Ordering Supplies ........................................................................................................................................................ 180
Locating the Serial Number ............................................................................................................................ 180
Consumables ........................................................................................................................................................ 180
Routine Maintenance Items ........................................................................................................................... 180
Customer Replaceable Units........................................................................................................................... 181
When to Order Supplies .................................................................................................................................... 181
Recycling Supplies ............................................................................................................................................... 182
Moving the Printer ...................................................................................................................................................... 183
Precautions for Moving the Printer .............................................................................................................. 183
Moving the Printer Within the Office .......................................................................................................... 184
Preparing the Printer for Shipment .............................................................................................................. 186
10 Troubleshooting 189
General Troubleshooting ......................................................................................................................................... 190
Minimizing Ink Usage ....................................................................................................................................... 190
Restarting the Printer ........................................................................................................................................ 190
Printer Does Not Turn On ................................................................................................................................. 191
Printer Resets or Turns Off Frequently ........................................................................................................ 192
Printing Takes Too Long ................................................................................................................................... 192
Document Prints From Wrong Tray ............................................................................................................. 193
Document Fails to Print .................................................................................................................................... 193
Printer Makes Unusual Noises ........................................................................................................................ 193
Automatic 2-Sided Printing Problems ......................................................................................................... 194
Date and Time are Incorrect .......................................................................................................................... 194
Scanner Errors ....................................................................................................................................................... 195
Jams ................................................................................................................................................................................. 196
Clearing Paper Jams .......................................................................................................................................... 197
Minimizing Paper Jams ..................................................................................................................................... 208
Troubleshooting Paper Jams .......................................................................................................................... 210
Clearing Staple Jams ......................................................................................................................................... 213
Print-Quality Problems .............................................................................................................................................. 216
Controlling Print Quality ................................................................................................................................... 216
Troubleshooting Print-Quality Problems .................................................................................................... 218
Copy and Scan Problems ......................................................................................................................................... 221
Fax Problems ................................................................................................................................................................ 222
Problems Sending Faxes ................................................................................................................................... 222
Problems Receiving Faxes ................................................................................................................................ 223
Getting Help .................................................................................................................................................................. 225
Control Panel Messages ................................................................................................................................... 225
Scan and Fax Alerts ............................................................................................................................................ 226
Maintenance Assistant ..................................................................................................................................... 226
Online Support Assistant .................................................................................................................................. 227
More Information ............................................................................................................................................... 227
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A Specifications 229
Printer Configurations and Options ..................................................................................................................... 230
Standard Features .............................................................................................................................................. 230
Available Configurations .................................................................................................................................. 230
Options and Upgrades ...................................................................................................................................... 231
Physical Specifications .............................................................................................................................................. 232
Standard Configurations .................................................................................................................................. 232
Configuration with Finisher, 1800-Sheet High-Capacity Feeder, and
Two Optional 525-Sheet Feeders ................................................................................................................. 232
Clearance Requirements .................................................................................................................................. 233
Environmental Specifications ................................................................................................................................. 234
Temperature ......................................................................................................................................................... 234
Relative Humidity ............................................................................................................................................... 234
Elevation ................................................................................................................................................................. 234
Electrical Specifications ............................................................................................................................................ 235
ENERGY STAR Qualified Product ................................................................................................................... 235
Performance Specifications .................................................................................................................................... 236
Printing Resolution ............................................................................................................................................. 236
Print Speed ............................................................................................................................................................ 236
B Regulatory Information 237
Basic Regulations ........................................................................................................................................................ 238
United States FCC Regulations ...................................................................................................................... 238
Canada .................................................................................................................................................................... 238
European Union Radio Interference ............................................................................................................ 239
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 239
Germany ................................................................................................................................................................. 240
Turkey RoHS Regulation ................................................................................................................................... 241
Copy Regulations ........................................................................................................................................................ 242
United States ........................................................................................................................................................ 242
Canada .................................................................................................................................................................... 243
Other Countries .................................................................................................................................................... 244
Fax Regulations ........................................................................................................................................................... 245
United States ........................................................................................................................................................ 245
Canada .................................................................................................................................................................... 246
European Union ................................................................................................................................................... 247
New Zealand ......................................................................................................................................................... 247
Material Safety Data Sheets .................................................................................................................................. 249
C Recycling and Disposal 251
All Countries .................................................................................................................................................................. 252
North America .............................................................................................................................................................. 253
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European Union ........................................................................................................................................................... 254
Domestic/Household Environment .............................................................................................................. 254
Professional/Business Environment ............................................................................................................. 254
Collection and Disposal of Equipment and Batteries ............................................................................ 255
Battery Symbol Note ......................................................................................................................................... 255
Battery Removal .................................................................................................................................................. 255
Other Countries............................................................................................................................................................ 256
Contents
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Page 11
This chapter includes:
Electrical Safety ................................................................................................................................................................ 12
Operational Safety .......................................................................................................................................................... 14
Maintenance Safety ....................................................................................................................................................... 16
Printer Symbols ................................................................................................................................................................. 17
Environmental, Health, and Safety Contact Information ................................................................................ 18
1
Safety
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
Xerox® printer.
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Safety
Note: Unauthorized alterations, which can include the addition of new functions or connection of
external devices, can affect the product certification. Please contact your Xerox representative for
more information.
WARNINGS:
Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electrical shock.
Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are instructed to do so. Turn off the printer when
performing these installations. Disconnect the power cord when removing covers and
guards for installing optional equipment. Except for user-installable options, there are
no parts that you can maintain or service behind these covers.
Electrical Safety
Please read the following instructions carefully before operating your printer. Refer to these instructions
to ensure the continued safe operation of your printer.
Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These
include safety agency evaluation and certification, and compliance with electromagnetic regulations and
established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox®
materials only.
General Guidelines
The following are hazards to your safety:
The power cord is damaged or frayed.
Liquid is spilled into the printer.
The printer is exposed to water.
The printer emits smoke, or the surface is unusually hot.
The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
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Safety
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.
Electrical products can be hazardous if misused.
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
Power Cord
Use the power cord supplied with your printer.
Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
Only use an extension cord or power strip designed to handle the electrical current capacity of
the printer.
Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
Review the electrical specification of the printer with an electrician if necessary.
Do not place the printer in an area where people can step on the power cord.
Do not place objects on the power cord.
Do not plug or unplug the power cord while the power switch is in the On position.
If the power cord becomes frayed or worn, replace it.
To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to
disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Telephone Line Cord
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Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of
your printer.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
print volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in North America, go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/environment
ColorQube 8900 Color Multifunction Printer: www.xerox.com/environment
In other markets, contact your local Xerox representative or go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/environment_europe
ColorQube 8900 Color Multifunction Printer: www.xerox.com/environment_europe
Printer Location
Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight of
the printer. To find the weight for your printer configuration, see Physical Specifications on
page 232.
Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
Place the printer in an area where there is adequate space for operation and servicing.
Place the printer in a dust-free area.
Do not store or operate the printer in an environment of extreme temperature or humidity.
Do not place the printer near a heat source.
Do not place the printer in direct sunlight.
Do not place the printer where it is exposed directly to the cold air flow from an air
conditioning system.
Do not place the printer in locations susceptible to vibrations.
For optimum performance, use the printer at the elevations specified in Elevation on page 234.
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Safety
Operational Guidelines
Do not remove the paper source tray that you selected in either the print driver or control panel while
the printer is printing.
Do not open the doors when the printer is printing.
Do not move the printer when it is printing.
Keep hands, hair, neckties, and so on away from the exit and feed rollers.
Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
Printer Supplies
Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
Store all supplies in accordance with the instructions given on the package or container.
Keep all supplies away from the reach of children.
Never burn supplies.
When handling supplies, avoid skin or eye contact. Eye contact can cause irritation and
inflammation. Do not attempt to disassemble supplies, which can increase the risk of skin or
eye contact.
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Safety
See also:
Cleaning the Printer on page 163
Moving the Printer on page 183
Maintenance Safety
Do not attempt any maintenance procedure that is not described in the documentation supplied
with your printer.
Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
Do not burn any consumables or routine maintenance items.
For more information on the Xerox® supplies recycling program, go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/gwa
ColorQube 8900 Color Multifunction Printer: www.xerox.com/gwa
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Symbol
Description
Warning or Caution:
Ignoring this warning could cause serious injury or even death.
Ignoring this caution could cause injury or damage to the property.
Oil from the cleaning kit can stain clothing and material. Do not tip the cleaning kit because
oil can drip from the tray. Do not let the cleaning kit contact your clothing.
Do not tip the printer. It can cause ink to spill.
Do not touch the area of the printer marked with this symbol.
After turning it off, wait 30 minutes for the printer to cool before moving or tilting it.
Do not look into the scanner during operation.
Printer Symbols
Safety
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Safety
Environmental, Health, and Safety Contact Information
For product safety information in the United States and Canada, go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/environment
ColorQube 8900 Color Multifunction Printer: www.xerox.com/environment
For product safety information in Europe, go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/environment_europe
ColorQube 8900 Color Multifunction Printer: www.xerox.com/environment_europe
18 ColorQube 8700/8900 Color Multifunction Printer
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This chapter includes:
Parts of the Printer ........................................................................................................................................................... 20
Information Pages ........................................................................................................................................................... 25
Administration Features ................................................................................................................................................ 26
More Information ............................................................................................................................................................ 30
2
Features
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Features
This section includes:
Left Front View .................................................................................................................................................................. 20
Left Front View of the ColorQube 8700XF Color Multifunction Printer ...................................................... 21
Right Rear View................................................................................................................................................................. 22
Control Panel ..................................................................................................................................................................... 22
Scanner with Document Feeder ................................................................................................................................. 24
650-Sheet Finisher ........................................................................................................................................................... 24
1. Tray 2 Left Side Door
2. Tray 1
3. Top Left Side Door Release
4. Top Left Side Door
5. Convenience Stapler
6. Scanner with Document Feeder
7. Document Feeder Top Cover
8. Document Feeder Tray
9. Document Feeder Output Tray
10. Output Tray Paper Stop
11. Ink Access Door
12. Output Tray
13. Control Panel
14. Front Door
15. Tray 2
16. Cleaning Unit
17. Waste Tray
Parts of the Printer
Left Front View
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1. 1800-Sheet High-Capacity Feeder
2. Left Side Doors
3. Tray 1
4. Top Left Side Door Release
5. Top Left Side Door
6. Convenience Stapler
7. Scanner with Document Feeder
8. Document Feeder Top Cover
9. Document Feeder Tray
10. Document Feeder Output Tray
11. Output Tray
12. Output Tray Paper Stop
13. Ink Access Door
14. 650-Sheet Finisher
15. Control Panel
16. Front Door
17. Cleaning Unit
18. Waste Tray
19. Trays 2–5
20. Locking Wheels
Left Front View of the ColorQube 8700XF Color Multifunction Printer
Features
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Features
1. Fax Line Connector
2. Feature Card Slot
3. Ethernet Connection
4. USB Memory Port
5. USB Port
6. Foreign Device Interface
7. Finisher Interface
8. Scanner Port
9. Power Switch
10. Power Connector for Finisher
11. Power Connector for Printer
12. Hard Drive Cover
Right Rear View
Control Panel
The control panel consists of the touch screen, USB port, and buttons you press to control the functions
available on the printer. The control panel:
Displays the current operating status of the printer.
Provides access to copy, print, scan, and fax features.
Provides access to information pages.
Prompts you to load paper, replace supplies, and clear jams.
Displays errors and warnings.
Connects to a USB Flash drive for scan and print access.
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Features
1. Machine Status displays printer status information on the touch screen.
2. Job Status displays lists of the active or completed jobs on the touch screen.
3. Services provides access to the options for the selected copy, scan, or fax function on the touch
screen.
4. Services Home provides access to printer features, such as copy, scan, and fax.
5. Touch Screen displays information and provides access to printer functions.
6. Log In/Out provides access to password-protected features.
7. Help (?) displays information about the current selection.
8. Language changes the touch screen language and keyboard settings.
9. Ink Access Door Release turns on the release motor to open the ink access door.
10. Power Saver enters and exits low-power mode.
11. USB Memory Port provides USB Flash drive connection for use with Scan to USB and Print from USB
functions.
12. Clear All, if pressed once, resets to the default settings and displays the first screen for the current
selection. If pressed twice, Clear All resets all the features to their default settings.
13. Stop temporarily stops the current job. Follow the onscreen instructions to cancel or resume your job.
14. Start starts the selected copy, scan, fax, or Print From job, such as Print from USB.
15. Interrupt Print interrupts or resumes the current print, copy, or fax job.
16. Alphanumeric Keypad enters alphanumeric information.
17. C (clear) deletes numeric values or the last digit entered using the alphanumeric keys.
18. Dial Pause inserts a pause in a telephone number when transmitting a fax.
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Features
1. Document Feeder Top Cover
2. Document Feeder Width Guides
3. Document Feeder Tray
4. Document Feeder Output Tray
5. Output Tray Paper Stop
6. Constant Velocity Transport (CVT) Glass
7. Document Cover
8. Document Glass
Right Front View
Left Rear View
1. Finisher Transport Left Door
2. Finisher Transport Cover
3. Finisher Output Tray
4. Exit Cover
5. Finisher Top Cover
6. Staple Cartridge
7. Finisher Stapler Door
Scanner with Document Feeder
650-Sheet Finisher
24 ColorQube 8700/8900 Color Multifunction Printer
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Features
Note: Information pages can also be printed from CentreWare Internet Services.
Information Pages
Your printer has a printable set of information pages stored on its internal hard drive. Information pages
include configuration and font information, demonstration pages, and more.
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages, then touch the desired
information page.
3. Touch Print.
Printing the Configuration Report
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.
3. Touch Close after the report prints.
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Features
This section includes:
Accessing the Printer....................................................................................................................................................... 26
CentreWare Internet Services ..................................................................................................................................... 28
Finding the IP Address of the Printer ....................................................................................................................... 28
Automatic Data Collection ........................................................................................................................................... 29
Billing and Usage Information ................................................................................................................................... 29
Note: The system administrator can allow you to type your user name and password when Smart
Card authentication is the primary authentication method. If the administrator configures an
alternative authentication method, and you misplace your card, you can still access the printer.
Administration Features
For details, see the System Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
Accessing the Printer
To ensure that unauthorized users cannot access the printer, the system administrator can configure
authentication and authorization. If the administrator configures authentication and authorization, you
can be required to log in to access some or all of the features of the printer. If the administrator
configures accounting, you must type an accounting code to access tracked features.
Authentication
Authentication is the process of confirming your identity. When the system administrator enables
authentication, the printer compares the information that you provide to another source of information,
such as an LDAP directory. The information can be a user name and password, or the information stored
on a magnetic or proximity ID card. If the information is valid, you are considered an authenticated user.
The system administrator can set permissions so that authentication is required when accessing features
at the control panel, in CentreWare Internet Services, or in the print driver.
If the administrator configures local or network authentication, you identify yourself by typing your user
name and password at the control panel or in CentreWare Internet Services. If the administrator
configures card reader authentication, you identify yourself by swiping a magnetic or proximity card at
the control panel and typing a passcode.
26 ColorQube 8700/8900 Color Multifunction Printer
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Features
Authorization
Authorization is the function of specifying the features that you are allowed to access, and the process of
approving or disapproving your access. The system administrator can configure the printer to allow you
to access to the printer, but restrict your access to certain features, tools, and services. For example, the
printer can allow you access to copying but restrict your access to color printing. The system administrator
can also control your access to features at specific times during the day. For example, the system
administrator can restrict a group of users from printing during peak business hours. If you attempt to
print using a restricted method or during a restricted time, the job does not print. Instead, the printer
prints an error page and the job appears with an error message in the Job Status lists.
Where the system administrator stores the authorization information determines the authorization type.
Local authorization stores the login information on the printer in the user Information Database.
Network authorization stores the login information in an external database, such as an
LDAP directory.
The system administrator sets authorization permissions. To set or edit user permissions for access to
printer features, you must log in as the administrator.
Accounting
Accounting monitors the print, copy, scan, and fax impressions produced and who produces them.
Accounting associates your user name and account identification information with each document you
print. Accounting data is collected and stored as jobs are submitted to the printer.
The system administrator must create user accounts and enable the accounting feature. When
accounting is enabled, you must log in to the printer before accessing services. You must also provide your
account details in the print driver before printing documents from a computer. The system administrator
can set limits to restrict the total number of jobs by type that a user can produce. The administrator can
also generate reports listing usage data for individual users and groups.
For details, see the System Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. When
authentication is set, you must log in to gain access to the printer features.
Logging In at the Control Panel
1. At the control panel, either press Log In/Out or touch Guest.
2. If an administrator has configured more than one authentication server, select your domain, realm,
or tree.
a. Touch Domain, Realm, or Tree
b. From the list, touch your domain, realm, or tree.
c. Touch Save.
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Features
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on
page 29.
3. Type your user name, then touch Next.
4. Type your password, then touch Next.
Logging In to CentreWare Internet Services
1. At your computer, open a Web browser, type the IP address of the printer in the address field, then
press Enter or Return.
2. At the top of the page, next to the lock and key icon, click Login.
3. Type the User ID in the space provided.
4. Type the password in the space provided.
5. Click Login.
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a
Web browser.
CentreWare Internet Services requires:
A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
TCP/IP and HTTP enabled in the printer.
A network-connected computer with a Web browser that supports JavaScript.
For details, see the Help in CentreWare Internet Services or the System Administrator Guide.
Accessing CentreWare Internet Services
At your computer, open a Web browser, type the IP address of the printer in the address field, then press
Enter or Return.
Finding the IP Address of the Printer
You can view the IP address of your printer on the control panel or on the Configuration Report.
Finding the IP Address on the Control Panel
If Display Network Settings is set to Show IPv4 Address, the address appears in the top left corner of the
touch screen display. To display the IPv4 Address on the control panel, do one of the following:
To configure Display Network Settings using CentreWare Internet Services, click Properties >
Security > Display Network Settings > Show IPv4 Address > Apply. For details, see the Help in
CentreWare Internet Services.
28 ColorQube 8700/8900 Color Multifunction Printer
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Features
For details, see Billing and Usage Information on page 179.
To configure Display Network Settings at the control panel, press the Machine Status button. Touch
Tools > Network Settings > Display Network Settings > Show IPv4 Address > Save.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Network Settings > TCP/IP Settings.
3. Record the IP addresses from the IPv4 and IPv6 areas on the display.
Finding the IP Address on the Configuration Report
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.
3. Touch Close.
4. IPv4 and IPv6 address information is located in the Connectivity Protocols section of the
Configuration Report under TCP/IPv4 and TCP/IPv6.
Automatic Data Collection
This printer automatically collects data and transmits it to a secure offsite location. Xerox or a
designated servicer uses this data to support and service the printer, or for billing, supplies replenishment,
or product improvement. Automatically transmitted data can include product registration, meter read,
supply level, printer configuration and settings, software version, and problem or fault code data. Xerox
cannot read, view, or download the content of your documents residing on or passing through your
printer or any of your information management systems.
To turn off automatic data collection:
On the Welcome page in CentreWare Internet Services, click the link in the note regarding
automated services.
Billing and Usage Information
Billing and printer usage information appears on the Billing Information screen. The impression counts
shown are used for billing.
ColorQube 8700/8900 Color Multifunction Printer 29
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Features
Resource
Location
Installation Guide
Packaged with the printer.
Quick Use Guide
Packaged with the printer.
System Administrator Guide
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900docs
Recommended Media List
United States:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/paper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/paper
European Union:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/europaper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700support
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900support
Information Pages
Print from the control panel.
Information about menus or error messages
Press the control panel Help (?) button.
Order supplies for your printer
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700supplies
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900supplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful
tips, and customized features to meet your
individual needs.
www.xerox.com/office/businessresourcecenter
Local sales and support center
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
Printer registration
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/register
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/register
Xerox® Direct online store
www.direct.xerox.com/
More Information
30 ColorQube 8700/8900 Color Multifunction Printer
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Features
Xerox® Welcome Center
If you need assistance during or after printer installation, visit the Xerox® website for online solutions and
support for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/worldcontacts
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/worldcontacts
If you require further assistance, contact the Xerox® Welcome Center for the United States and Canada
at 1-800-835-6100.
If a local Xerox representative telephone number was provided during printer installation, record the
telephone number in the following space.
#_________________________________
If you need additional help using your printer:
1. Refer to this user guide.
2. Contact the system administrator.
3. Visit our customer website for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700support
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900support
To assist you, the Welcome Center needs the following information:
The nature of the problem.
The serial number of the printer.
The fault code.
The name and location of your company.
Locating the Serial Number
To contact Xerox for assistance, you need the printer serial number. The serial number is on the left side
of the printer frame behind Tray 2. The serial number also appears on the control panel. Press the
Machine Status button to view the serial number on the control panel.
ColorQube 8700/8900 Color Multifunction Printer 31
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Page 33
This chapter includes:
Installation and Setup Overview ................................................................................................................................ 34
Modifying General Settings ......................................................................................................................................... 35
Managing Jobs .................................................................................................................................................................. 37
Installing the Software .................................................................................................................................................. 39
See also:
The System Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
The Installation Guide is packaged with your printer.
3
Installation and Setup
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Installation and Setup
Installation and Setup Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure
the initial settings of the printer, then install the driver software and utilities on your computer.
You can connect to your printer directly from your computer using USB, or connect over a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables
are not included with your printer and must be purchased separately. Xerox recommends an Ethernet
connection because it is typically faster than a USB connection, and it provides access to CentreWare
Internet Services. It also provides access to email, workflow scanning, and server fax services.
If the Software and Documentation disc is not available, you can download the latest drivers for your
printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700drivers
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900drivers
Physically Connecting the Printer to the Network
Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is
used for one or more computers and supports many printers and systems simultaneously. An Ethernet
connection provides direct access to printer settings using CentreWare Internet Services.
To connect the printer:
1. Connect the power cord to the printer, and plug the cord into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer.
Connect the other end of the Ethernet cable to a correctly configured network port on a hub or
router.
3. Turn on the printer.
Turning On the Printer
The power switch is on the back of the printer above the power cord. Ensure that all of the other cables
are connected, then turn on the printer.
Initial Printer Setup
Ensure that the printer is set up before installing the printer software. Setup includes enabling the
optional features and assigning an IP address for the Ethernet network connection. If the printer has not
been turned on and configured previously, see the System Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
34 ColorQube 8700/8900 Color Multifunction Printer
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Installation and Setup
Note: The date and time are set automatically through Network Time Protocol (NTP). To modify
these settings, go to the Properties tab in CentreWare Internet Services and change the Date and
Time Setup to Manual (NTP Disabled).
Modifying General Settings
You can modify printer settings such as the language, date and time, units of measurement, display
brightness, and startup page from the control panel.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General, then touch the setting you want to change:
Manual Wake-up Setting allows you to turn the Wake-up Sensor on or off. It also allows you to
set the sensitivity to wake the printer. When the sensitivity is high, you can wake the printer by
pressing any button or touching the screen. When the sensitivity is low, you can wake the printer
only by pressing Power Saver.
Energy Saver specifies when the printer goes into energy-saving mode.
Date/Time allows you to set the time zone, date, time, and display format.
Language/Keyboard allows you to set the language and keyboard layout.
Custom Keyboard Button allows you to assign text to the custom key on the virtual keyboard.
3. Change settings as needed, then touch Save.
4. To return to the main screen, touch Home.
Setting Energy Saver Mode
You can set the time the printer spends idle in ready mode before the printer transitions to a lower
power level.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Energy Saver.
3. Touch an option:
Intelligent Ready causes the printer to wake and sleep based on previous usage patterns.
Job Activated causes the printer to wake when it detects activity.
Scheduled causes the printer to wake and sleep according to a schedule you specify.
If you selected Intelligent Ready or Job Activated, under Fast Resume, touch On to reduce the wake
time. This option changes the default sleep and low-power timeout periods, and increases
energy usage.
If you selected Scheduled as the Energy Saver Mode, to select the times at which you want the
printer to wake or sleep, touch Scheduled Settings.
a. Touch a day of the week in the list.
b. To wake on activity, under Schedule Based On, touch Activity.
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Installation and Setup
c. To wake the printer at a certain time, touch Time > Wake Up Time, then select the time for the
printer to wake up.
d. To set the printer to sleep at a certain time, touch Time > Energy Saver Time, then select the
time for the printer to sleep.
4. Touch Save.
36 ColorQube 8700/8900 Color Multifunction Printer
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Installation and Setup
See also:
Held Print Jobs on page 84
Secure Print on page 80
Saved Job on page 82
Sample Set on page 80
Delay Print on page 81
Print From on page 84
Managing Jobs
Managing Jobs at the Control Panel
From the control panel Job Status, you can view lists of active jobs, secure jobs, or completed jobs. You
can delete, print, or view job progress or job details for a selected job.
From the Print From menu, you can view lists of saved jobs, jobs stored on a USB Flash drive, or jobs
stored in printer folders. You can select and print jobs from any of the lists.
Managing Jobs in CentreWare Internet Services
You can view a list of active jobs and delete print jobs from the Active Jobs list in CentreWare Internet
Services. You can also print, copy, move, or delete saved jobs. For details, see the Help in CentreWare
Internet Services.
Managing Held Print Jobs
If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held
until you release it. To view held jobs, touch the Held Print Jobs or My Held Print Jobs tabs.
Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a
computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window
using LPR, Port 9100, or from the Jobs tab in CentreWare Internet Services.
To see a list of the unidentified jobs, touch the Unidentified Print Jobs tab.
To release a held job, touch the job, then touch Release. To release all held jobs, touch Release
All Jobs.
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Installation and Setup
Note: Only the user that sent the job or the system administrator can delete a secure print job.
Managing Secure Print Jobs
When you send a secure print job, the job is held until you release it by typing a passcode at the control
panel. To view a list of secure print jobs, press the Job Status button, then touch Secure Print Jobs. For
details, see Secure Print on page 80.
38 ColorQube 8700/8900 Color Multifunction Printer
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Installation and Setup
This section includes:
Operating System Requirements ............................................................................................................................... 39
Installing Drivers and Utilities for Windows .......................................................................................................... 39
Installing Drivers and Utilities for Macintosh OS X Version 10.5 and Later .............................................. 40
Installing Drivers and Utilities for UNIX and Linux ............................................................................................. 41
Other Drivers ...................................................................................................................................................................... 42
Installing the Software
Before installing driver software, verify that the printer is plugged in, turned on, connected correctly, and
has a valid IP address. The IP address usually appears in the upper left corner of the control panel.
If the Software and Documentation disc is not available, you can download the latest drivers for your
printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700drivers
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900drivers
Operating System Requirements
Windows XP SP3 and later; Windows Server 2003 and later
Macintosh OS X version 10.5 and later
Novell Netware 5.0 and later
UNIX and Linux: Your printer supports connection to various UNIX platforms through the
network interface.
Installing Drivers and Utilities for Windows
To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.
To install the print and scan driver software:
1. Insert the Software and Documentation disc into the appropriate drive on your computer. The
installer starts automatically.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. To change the language, click Language.
3. Select your language, then click OK.
4. Click Install Drivers > Install Print and Scan Drivers.
5. To accept the license agreement, click I Agree.
6. From the list of discovered printers, select your printer, then click Next.
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Installation and Setup
Note: When the printer appears in the Discovered Printers window, it displays the IP address. Record
the IP address for future use.
7. If your printer does not appear in the list of discovered printers, click Extended Search.
8. If your printer still does not appear in the list of discovered printers, and you know the IP address:
a. Click the Network Printer icon at the top of the window.
b. Enter the IP address or the DNS name of the printer.
c. Click Search.
d. From the list of discovered printers, select your printer, then click Next.
9. If the printer still does not appear in the list of discovered printers, and you do not know the
IP address:
a. Click Advanced Search.
b. If you know the gateway address and subnet mask, click the top button and enter the addresses
into the Gateway and Subnet Mask fields.
c. If you know the address of another printer on the same subnet, click the middle button and
enter the address in the IP Address field.
d. Click Search.
e. From the list of discovered printers, select your printer, then click Next.
10. Select the desired driver.
11. Click Install.
If the installer prompts you for the IP address, enter the IP address of the printer.
If the installer prompts you to restart your computer, click Restart to complete the installation of
the drivers.
12. To complete the installation, click Finish.
Installing Drivers and Utilities for Macintosh OS X Version 10.5 and Later
To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.
To install the print and scan driver software:
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
2. Open the Mac folder, then open the Mac OS 10.5+Universal PS folder.
3. Open Xerox
your printer.
4. To run ColorQube 8700 CD.pkg or ColorQube 8900 CD.pkg, double-click the appropriate file name.
5. When prompted, click Continue.
6. To accept the license agreement, click I Agree.
7. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
8. Enter your password, then click OK.
®
ColorQube 8700 CD.dmg or Xerox® ColorQube 8900 CD.dmg as needed for
40 ColorQube 8700/8900 Color Multifunction Printer
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Installation and Setup
Note: The printer is automatically added to the printer queue in Macintosh OS X version 10.5
and later.
Note: You must have root or superuser privileges to perform the UNIX print driver installation on
your computer.
9. From the list of discovered printers, select your printer, then click Next.
If your printer does not appear in the list of discovered printers:
a. Click the Network Printer Icon.
b. Type the IP address of your printer, then click Continue.
c. Select your printer in the list of discovered printers, then click Continue.
10. To accept the print queue message, click OK.
11. Select or clear the Set Printer as Default and Print a Test Page check boxes.
12. Click Continue, then click Close.
To verify the installation of printer options with the print driver:
1. From the Apple menu, click System Preferences > Print.
2. Select the printer in the list, then click Options and Supplies.
3. Click Driver, then confirm that your printer is selected.
4. Confirm that all of the options installed on the printer appear correct.
5. If you change settings, click Apply Changes, close the window, and quit System Preferences.
Installing Drivers and Utilities for UNIX and Linux
Xerox® Services for UNIX Systems is a two part installation process. It requires the installation of a Xerox®
Services for UNIX Systems code package and a printer support package. The Xerox® Services for UNIX
Systems code package must be installed before installing the printer support package.
1. At the printer, do the following:
a. Verify that both the TCP/IP protocol and the proper connector are enabled.
b. On the printer control panel, for the IP address, do one of the following:
Allow the printer to set up a DHCP address.
Enter the IP address manually.
c. Print the Configuration Report and keep it for reference. For details, see Configuration Report on
page 25.
2. At your computer, do the following:
a. Go to www.xerox.com/office/CQ8700drivers or www.xerox.com/office/CQ8900drivers as
appropriate, and select your printer model.
b. From the Operating System menu, select UNIX, then click Go.
c. Select the Xerox
this package before installing the printer support package.
d. To begin downloading, click the Start button.
e. Repeat steps a and b, then click the printer support package for use with the Xerox
UNIX Systems package that you selected earlier.
®
Services for UNIX Systems package for the correct operating system. Install
®
Services for
ColorQube 8700/8900 Color Multifunction Printer 41
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Installation and Setup
Note: To load Linux print drivers, perform the preceding procedures but select Linux as the operating
system. Select Xerox® Services for Linux Systems driver or the Linux CUPS Printing Package. You
can also use the CUPS driver included in the Linux package.
f. To begin downloading, click the Start button.
g. In the notes below the driver package that you selected, click the Installation Guide link, then
follow the installation instructions.
Supported Linux drivers are available for download for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700drivers
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900drivers
For details about UNIX and Linux drivers, see the System Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
Other Drivers
The Xerox® Global Print Driver works with any printer on your network, including printers made by other
manufacturers. It configures itself for your printer upon installation.
The Xerox® Mobile Express Driver works with any printer available to your computer that supports
standard PostScript. It configures itself for the printer you select every time you print. If you travel
frequently to the same sites, you can save your favorite printers in that location and the print driver saves
your settings.
These drivers are available for download for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700drivers
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900drivers
42 ColorQube 8700/8900 Color Multifunction Printer
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This chapter includes:
Supported Paper ............................................................................................................................................................... 44
Loading Paper ................................................................................................................................................................... 49
Printing on Special Paper .............................................................................................................................................. 58
4
Paper and Media
ColorQube 8700/8900 Color Multifunction Printer 43
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Paper and Media
This section includes:
Recommended Media .................................................................................................................................................... 44
Ordering Paper .................................................................................................................................................................. 45
General Paper Loading Guidelines ............................................................................................................................ 45
Paper That Can Damage Your Printer ...................................................................................................................... 45
Paper Storage Guidelines .............................................................................................................................................. 45
Supported Paper Types and Weights ....................................................................................................................... 46
Supported Standard Paper Sizes ................................................................................................................................ 47
Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................................ 47
Supported Paper Sizes for Automatic 2-Sided Printing ..................................................................................... 48
Supported Custom Paper Sizes ................................................................................................................................... 48
Supported Envelope Sizes ............................................................................................................................................. 48
See also:
Paper Tips Page, for details, see Information Pages on page 25.
Supported Paper
Your printer is designed to use various paper and other media types. To ensure the best print quality and
to avoid jams, follow the guidelines in this section.
For best results, use Xerox® paper and media recommended for your printer.
Recommended Media
A list of paper and media recommended for your printer is available at:
North America
ColorQube 8700 Color Multifunction Printer: www.xerox.com/paper
ColorQube 8900 Color Multifunction Printer: www.xerox.com/paper
European Union
ColorQube 8700 Color Multifunction Printer: www.xerox.com/europaper
ColorQube 8900 Color Multifunction Printer: www.xerox.com/europaper
44 ColorQube 8700/8900 Color Multifunction Printer
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Paper and Media
CAUTION: The Xerox® Warranty, Service Agreement, or Xerox® Total Satisfaction Guarantee does
not cover damage caused by using unsupported paper or special media. The Xerox® Total Satisfaction
Guarantee is available in the United States and Canada. Coverage could vary outside these areas.
Contact your Xerox representative for details.
Ordering Paper
Order supplies from your local reseller or go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700supplies
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900supplies
General Paper Loading Guidelines
Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.
Adjust the paper guides to fit the paper size.
Fan paper before loading it in the paper tray.
If excessive jams occur, use paper or other approved media from a new package.
Use only recommended Xerox
Do not print on label media once a label has been removed from a sheet.
Use only paper envelopes. Print envelopes 1-sided only.
®
transparencies. Print quality could vary with other transparencies.
Paper That Can Damage Your Printer
Some paper and other media types can cause poor output quality, increased paper jams, or damage your
printer. Do not use the following:
Rough or porous paper
Inkjet paper
Non-laser glossy or coated paper
Paper that has been photocopied
Paper that has been folded or wrinkled
Paper with cutouts or perforations
Stapled paper
Envelopes with windows, metal clasps, side seams, or adhesives with release strips
Padded envelopes
Plastic media
Paper Storage Guidelines
Storing your paper and other media properly contributes to optimum print quality.
Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from
ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly
damaging to paper.
Reduce the exposure of paper to strong lights for long periods of time.
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Paper and Media
Tray
Types and Weights
Tray 1
Plain (67–122 g/m²)
Hole Punched (67–122 g/m²)
Transparency
Letterhead (67–122 g/m²)
Lightweight Cardstock (123–199 g/m²)
Cardstock (200–220 g/m²)
Recycled (67–122 g/m²)
Labels
Pre-Printed (67–122 g/m²)
Lightweight (60–66 g/m²)
Custom
525-Sheet Feeder (Trays 2–5)
Plain (67–122 g/m²)
Hole Punched (67–122 g/m²)
Letterhead (67–122 g/m²)
Lightweight Cardstock (123–199 g/m²)
Cardstock (200–220 g/m²)
Recycled (67–122 g/m²)
Labels
Pre-Printed (67–122 g/m²)
Lightweight (60–66 g/m²)
1800-Sheet High-Capacity Feeder
Plain (67–122 g/m²)
Hole Punched (67–122 g/m²)
Letterhead (67–122 g/m²)
Recycled (67–122 g/m²)
Pre-Printed (67–122 g/m²)
Lightweight (60–66 g/m²)
Maintain constant temperatures and relative humidity.
Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to
collect moisture.
Store paper flat, either on pallets, cartons, shelves, or in cabinets.
Avoid food or drinks in the area where paper is stored or handled.
Do not open sealed packages of paper until you are ready to load them into the printer. Leave stored
paper in the original packaging. The paper wrapper protects the paper from moisture loss or gain.
Some special media is packaged inside resealable plastic bags. Store the media inside the bag until
you are ready to use it. Keep unused media in the bag and reseal it for protection.
Supported Paper Types and Weights
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Tray
European Standard Sizes
North American Standard Sizes
Tray 1
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
A6 (105 x 148 mm, 4.1 x 5.8 in.)
B5 (176 x 250 mm, 6.9 x 9.8 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
76 x 127 mm, 3 x 5 in.
Executive (184 x 267 mm,
7.25 x 10.5 in.)
Statement (140 x 216 mm,
5.5 x 8.5 in.)
216 x 330 mm, 8.5 x 13 in.
525-Sheet Feeder
(Trays 2–5)
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
B5 (176 x 250 mm, 6.9 x 9.8 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Executive (184 x 267 mm,
7.25 x 10.5 in.)
Statement (140 x 216 mm,
5.5 x 8.5 in.)
216 x 330 mm, 8.5 x 13 in.
1800-Sheet High-Capacity
Feeder
A4 (210 x 297 mm, 8.3 x 11.7 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Paper Types
Weights
Plain
Hole Punched
Letterhead
Recycled
Pre-Printed
Lightweight
67–122 g/m²
67–122 g/m²
67–122 g/m²
67–122 g/m²
67–122 g/m²
60–66 g/m²
Notes:The printer does not support the following paper for automatic 2-sided printing:
Reloaded, which is paper previously printed or copied on laser or solid ink printers.
Envelope
Glossy Cardstock
Paper heavier than 122 g/m²
Supported Standard Paper Sizes
Paper and Media
Supported Paper Types and Weights for Automatic 2-Sided Printing
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Paper and Media
European Standard Sizes
North American Standard Sizes
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 8.3 x 5.8 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
B5 (176 x 250 mm, 6.9 x 9.8 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
216 x 330 mm, 8.5 x 13 in.
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Tray
Paper Sizes
Tray 1
Minimum: 76 x 127 mm, 3 x 5 in.
Maximum: 216 x 356 mm, 8.5 x 14 in.
Note: Print custom-size paper from Tray 1 only.
Tray
Envelope Sizes
Tray 1
DL envelope (110 x 220 mm, 4.33 x 8.66 in.)
No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.)
C5 envelope (162 x 229 mm, 6.4 x 9 in.)
No. 5½ envelope (111 x 146 mm, 4.4 x 5.75 in.)
Envelope 6 x 9 (152 x 228 mm, 6 x 9 in.)
No. 6¾ envelope (92 x 165 mm, 3.6 x 6.5 in.)
A7 envelope (133 x 184 mm, 5.25 x 7.25 in.)
Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.)
Choukei 3 envelope (120 x 235 mm, 4.72 x 9.25 in.)
Choukei 4 envelope (90 x 205 mm, 3.54 x 8.07 in.)
525-Sheet Feeder (Trays 2–5)
DL envelope (110 x 220 mm, 4.33 x 8.66 in.)
No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.)
C5 envelope (162 x 229 mm, 6.4 x 9 in.)
Supported Paper Sizes for Automatic 2-Sided Printing
In addition to the standard sizes, you can use the following custom-size paper for automatic
2-sided printing:
Minimum size 139.7 x 210 mm (5.5 x 8.3 in.)
Maximum size 216 x 356 mm (8.5 x 14 in.)
Supported Custom Paper Sizes
Supported Envelope Sizes
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Paper and Media
This section includes:
Loading Paper in Tray 1................................................................................................................................................. 49
Loading Paper in a 525-Sheet Feeder ...................................................................................................................... 51
Configuring the 1800-Sheet High-Capacity Feeder ........................................................................................... 53
Loading Paper in the 1800-Sheet High-Capacity Feeder ................................................................................. 56
Loading Paper
Loading Paper in Tray 1
Tray 1 supports the widest variety of paper types. It is intended for small quantity jobs and jobs using
special media. The tray extension provides support for larger paper.
1. Open Tray 1 by rotating it outward.
2. Open the tray extension by rotating it outward.
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Paper and Media
Notes:
Load the printed sheet into the tray with the printed side face down.
Load hole punched paper with the holes toward the back.
Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to
jam.
3. Fan paper before loading it in the paper tray.
4. Insert the paper with the short edge first.
5. Adjust the width guides until they touch the edges of the paper.
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Paper and Media
6. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
7. On the printer touch screen, touch Confirm.
Loading Paper in a 525-Sheet Feeder
1. Pull out the tray until it stops.
2. Move the length and width guides out:
a. Pinch the guide lever on each guide.
b. Slide the guides outward until they stop.
c. Release the levers.
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Paper and Media
Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.
Notes:
Load paper into the tray with the print side face up.
Load hole punched paper with the holes toward the back.
Do not load paper above the maximum fill line. Overfilling can cause paper jams.
3. Fan the edges of the paper before loading it into the paper trays. This procedure separates any
sheets of paper that are stuck together and reduces the possibility of paper jams.
4. Load the paper with the short edge against the left side of the tray.
5. Adjust the paper guides in the tray to match the size of the paper.
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Paper and Media
6. Close the tray. A message appears on the control panel.
7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
8. On the printer touch screen, touch Confirm.
Configuring the 1800-Sheet High-Capacity Feeder
The 1800-Sheet High-Capacity Feeder is a dedicated paper tray. It must be configured to support the
paper in use. If the tray has not been used, it must be configured for the desired paper size. If you are
changing the paper size, you must reconfigure the tray for the new paper size. For details on supported
paper sizes, see Supported Paper on page 44.
Before changing the drawer configuration, always compare the paper size to the configuration of the
1800-Sheet High-Capacity Feeder. If the paper size matches, no adjustment is needed.
1. Pull out the tray until it stops.
2. Remove the paper from the paper tray.
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Paper and Media
Note: Do not force the guide into place. If properly aligned, the top tab locks into the slot with
light pressure.
3. Move the paper length guide to the selected paper size.
a. To remove the paper length guide, pinch the tab at the top of the guide and lift it out of
the tray.
b. Align the tabs at the top and bottom of the guide with the corresponding slots at the top and in
the bottom of the tray.
c. Lower the tabs at the bottom of the guide into the slots in the bottom of the tray. Click the top
tab into the slot at the top of the tray to lock it.
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Note: To allow the plate to drop into place when aligning the front guide plate, the middle tab must
be aligned properly.
4. Move the front paper width guide to the selected paper size.
a. To remove the guide, pinch the tabs at each end of the guide plate, then lift it from the tray.
b. Align the tabs at the top and bottom of the guide with the corresponding slots at the top and in
the bottom of the tray.
c. Lower the tabs at the bottom of the guide into the slots at the bottom of the tray. Click the top
tab into the slot at the top of the tray to lock it.
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Paper and Media
Note: Do not use glossy paper or labels in the 1800-Sheet High-Capacity Feeder.
Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.
5. To move the rear paper width guide to the selected paper size, follow steps 4a–c.
Loading Paper in the 1800-Sheet High-Capacity Feeder
1. Pull out the tray until it stops.
2. Fan the edges of the paper before loading it into the paper trays. This procedure separates any
sheets of paper that are stuck together and reduces the possibility of paper jams.
56 ColorQube 8700/8900 Color Multifunction Printer
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Notes:
Load paper into the tray with the print side face down.
Load hole punched paper with the holes toward the back.
Do not load paper above the maximum fill line. Overfilling the tray can cause the printer
to jam.
3. Load the paper with the short edge against the left side of the tray.
4. Close the tray.
Paper and Media
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Paper and Media
This section includes:
Envelopes ............................................................................................................................................................................ 58
Labels .................................................................................................................................................................................... 63
Transparencies .................................................................................................................................................................. 65
See also:
Paper Tips Page, for details, see Information Pages on page 25.
CAUTION: The Xerox® Warranty, Service Agreement, or Xerox® Total Satisfaction Guarantee does
not cover damage caused by using unsupported paper or special media. The Xerox® Total Satisfaction
Guarantee is available in the United States and Canada. Coverage could vary outside these areas.
Contact your Xerox representative for details.
Printing on Special Paper
A list of paper and media recommended for your printer is available at:
North America
ColorQube 8700 Color Multifunction Printer: www.xerox.com/paper
ColorQube 8900 Color Multifunction Printer: www.xerox.com/paper
European Union
ColorQube 8700 Color Multifunction Printer: www.xerox.com/europaper
ColorQube 8900 Color Multifunction Printer: www.xerox.com/europaper
Order supplies from your local reseller or go to:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700supplies
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900supplies
Envelopes
Print envelopes only from Tray 1 or from a 525-Sheet Feeder. For details, see Supported Envelope Sizes on
page 48.
Guidelines for Printing Envelopes
Print quality depends on the quality and construction of the envelopes. Try another envelope brand
if you do not get desired results.
Maintain constant temperatures and relative humidity.
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Paper and Media
Store unused envelopes in their packaging to avoid the excess moisture and dryness which can affect
print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or
during printing.
Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on
top of them.
In the print driver software, select Envelope as the paper type.
Do not use padded envelopes. Use envelopes that lie flat on a surface.
Do not use envelopes with heat activated glue.
Do not use envelopes with press and seal flaps.
Do not use envelopes with windows, metal clasps, side seams, or adhesives with release strips.
Use envelopes with diagonal seams, not side seams.
Loading Envelopes in Tray 1
1. Open Tray 1 by rotating it outward.
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Paper and Media
2. Open the tray extension by rotating it outward.
3. Insert up to 10 envelopes in the tray, align the stack, then adjust the guides until they are touching
the edges of the stack.
Load side flap envelopes with the flaps closed, flaps up, and flaps toward the front of
the printer.
Load end flap envelopes with the flaps closed, flaps up, and flaps on the leading edge, going
into the printer.
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4. At the control panel, select the envelope size from the paper size list.
5. Verify that type is set to Envelope, then touch Confirm.
Paper and Media
Loading Envelopes in a 525-Sheet Feeder
1. Pull out the tray until it stops.
2. Move the length and width guides out:
a. Pinch the guide lever on each guide.
b. Slide the guides outward until they stop.
c. Release the levers.
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Paper and Media
Note: Do not load envelopes above the bottom fill line. Overfilling the tray can cause the printer
to jam.
3. Load the envelopes into the tray, align the stack, then adjust the guides to touch the edges of the
envelopes.
Load side flap envelopes with the flaps closed, flaps down, and flaps toward the front of the
tray.
Load end flap envelopes with the flaps closed, flaps down, and flaps at the left side of the tray.
4. Close the tray.
5. Verify the size, type, and color settings. Change the selection for any incorrect setting.
6. On the printer touch screen, touch Confirm.
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Paper and Media
CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing
sheet. It could damage the printer.
Labels
Print labels from Tray 1 or from a 525-Sheet Feeder.
Guidelines for Printing Labels
Use labels designed for laser printing.
Print only on one side of the sheet of labels.
Use full sheet labels only.
Store unused labels flat in their original packaging. Leave the sheets of labels inside the original
packaging until ready to use. Return any unused sheets of labels to the original packaging and
reseal it.
Do not store labels in conditions of extreme heat or humidity. Storing them in extreme conditions
can cause print-quality problems or cause them to jam in the printer.
Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and
jam in the printer.
Do not use vinyl labels.
Do not feed a sheet of labels through the printer more than once.
Do not use dry gum labels.
Loading Labels in Tray 1
1. Remove all paper from the tray.
2. Load labels face down with the top of the sheet feeding into the printer.
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Paper and Media
3. Adjust the width guides until they touch the edges of the paper.
4. On the control panel, change the type to Label.
5. Verify the size, type, and color settings. Change the selection for any incorrect setting.
6. On the printer touch screen, touch Confirm.
7. In the Printing Preferences of the print driver, on the Paper/Output tab, change the Paper
Type setting.
Loading Labels in a 525-Sheet Feeder
1. Remove all paper from the tray.
2. Load labels face up with the top of the sheet against the left side of the tray.
3. Adjust the width guides until they touch the edges of the paper.
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4. Close the tray.
5. On the control panel, change the type to Label.
6. Verify the size, type, and color settings. Change the selection for any incorrect setting.
7. On the printer touch screen, touch Confirm.
Paper and Media
8. In the Printing Preferences of the print driver, on the Paper/Output tab, change the Paper
Type setting.
Transparencies
Use only Tray 1 for printing transparencies.
Guidelines for Printing Transparencies
Remove all paper before loading transparencies in the tray.
Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor
print quality.
After loading transparencies, change the paper type to Transparency on the printer control panel.
In the print driver software, select Transparency as the paper type.
Do not load more than 20 transparencies. Overloading the tray can cause the printer to jam.
Do not use transparencies with stripes on the side.
Do not fan transparencies.
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Page 67
This chapter includes:
Printing Overview ............................................................................................................................................................. 68
Selecting Printing Options ............................................................................................................................................ 69
Printing Features .............................................................................................................................................................. 73
5
Printing
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Printing
See also:
Loading Paper on page 49
Selecting Printing Options on page 69
Printing on Both Sides of the Paper on page 73
Printing on Special Paper on page 58
Printing Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected to an active
network. Make sure that you have the correct print driver software installed on your computer. For details,
see Installing the Software on page 39.
1. Select the appropriate paper.
2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.
3. Access the print settings in your software application. For most software applications, press CTRL+P
for Windows, or CMD+P for Macintosh.
4. Select your printer from the list.
5. Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox
Features for Macintosh. The title of the button can vary depending on your application.
6. Modify the print driver settings as necessary, then click OK.
7. Click Print to send the job to the printer.
®
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Printing
This section includes:
Print Driver Help................................................................................................................................................................ 69
Windows Printing Options ............................................................................................................................................ 70
Macintosh Printing Options ......................................................................................................................................... 71
Selecting Printing Options
Printing options, also called print driver software options, are specified as Printing Preferences in
Windows, and Xerox® Features in Macintosh. Printing options include settings for 2-sided printing, page
layout, and print quality. Printing options that are set from Printers and Faxes Printing Preferences
become the default setting. Printing options that are set from within the software application are
temporary. The application and the computer do not save the settings after the application is closed.
Print Driver Help
Xerox® print driver software Help information is available from the Printing Preferences window. Click the
Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.
Information about Printing Preferences appears in the Help window on two tabs:
Contents provides a list of the tabs at the top and the areas at the bottom of the Printing
Preferences window. Use the Contents tab to find explanations for each of the fields and areas in
Printing Preferences.
Search provides a field where you can enter the topic or function for which you need information.
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Printing
Note: For more information about Windows print driver options, click the Help button (?) in the
Printing Preferences window.
Windows Printing Options
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so that
you do not have to change them every time you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in
Printing Preferences.
To select default printing options:
1. Navigate to the list of printers on your computer:
For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.
For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
For Windows Server 2003 and later, click Start > Settings > Printers.
For Windows 7, click Start > Devices and Printers.
2. In the list, right-click the icon for your printer and click Printing Preferences.
3. In the Printing Preferences window, click a tab, select the options, then click OK to save.
Selecting Printing Options for an Individual Job for Windows
To use special printing options for a particular job, change the Printing Preferences from the application
before sending the job to the printer. For example, if you want to use the Enhanced print-quality mode
when printing a particular document, select Enhanced in Printing Preferences before printing the job.
1. With the document open in your software application, access the print settings. For most software
applications, click File > Print or press CTRL+P for Windows.
2. Select your printer and click the Properties or Preferences button to open the Printing Preferences
window. The title of the button can vary depending on your application.
3. Click a tab in the Printing Preferences window, then make selections.
4. Click OK to save and close the Printing Preferences window.
5. Click Print to send the job to the printer.
Selecting Finishing Options for Windows
If your printer has a finisher installed, you can select finishing options in the Printing Preferences of the
print driver.
To select finishing options in the PostScript and PCL print drivers:
1. In the print driver, click the Paper/Output tab.
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2. To select stapling options, click the arrow to the right of the Stapling field and select an option:
None stacks the print job without stapling the sets.
1 Staple puts a staple in the top left corner of each set.
3. To select the output tray, click the arrow to the right of the Output Destination filed and select
an option:
Automatically Select determines the output destination by the number of sets and the stapling
option selected. Multiple sets or stapled sets are sent to the finisher output tray.
Top Tray selects the output tray on top of the printer.
Stacker Tray selects the finisher output tray.
4. Do one of the following:
To save the settings, click Saved Settings at the bottom of the Printing Preferences window,
then click Save As.
To send the job to the printer, click Print.
Saving a Set of Commonly Used Printing Options for Windows
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. Select the printer, then click Properties. Click the tabs in the Printing Properties window and select
the desired settings.
3. Click Saved Settings at the bottom of the Printing Properties window, then click Save As.
4. Type a name for the set of printing options, then click OK to save the set of options in the Saved
Settings list.
5. Select the name from the list to print using these options.
Macintosh Printing Options
Selecting Printing Options for Macintosh
To use specific printing options, change the settings before sending the job to the printer.
1. With the document open in your application, click File > Print.
2. Select your printer from the list.
3. Select Xerox
4. Select the desired printing options from the drop-down lists.
5. Click Print to send the job to the printer.
®
Features from the Copies & Pages menu.
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Selecting Finishing Options for Macintosh
If your printer has a finisher installed, select finishing options in the Xerox® Features of the print driver.
To select finishing options in the Macintosh print driver:
1. In the print driver, click Copies & Pages, then select Xerox
2. To select stapling options, click the arrow to the right of the Stapling field and select an option:
None stacks the print job without stapling the sets.
1 Staple puts a staple in the top left corner of each set.
3. To select the output tray, click the arrow to the right of the Output Destination filed and select
an option:
Automatically Select determines the output destination by the number of sets and the stapling
option selected. Multiple sets or stapled sets are sent to the finisher output tray.
Top Tray selects the output tray on top of the printer.
Stacker Tray selects the finisher output tray.
4. Do one of the following:
To save the settings, click Saved Settings at the bottom of the Printing Preferences window,
then click Save As.
To send the job to the printer, click Print.
®
Features.
Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. Select your printer from the Printers list.
3. Select the desired printing options from the drop-down lists in the Print dialog box.
4. Click Presets > Save As.
5. Type a name for the printing options, then click OK to save the set of options in the Presets list.
6. To print using these options, select the name from the Presets list.
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This section includes:
Printing on Both Sides of the Paper .......................................................................................................................... 73
Selecting Paper Options for Printing ......................................................................................................................... 74
Printing Multiple Pages to a Single Sheet (N-Up) ................................................................................................ 74
Printing Booklets .............................................................................................................................................................. 74
Using Color Options ........................................................................................................................................................ 75
Printing Cover Pages ....................................................................................................................................................... 76
Printing Insert Pages ....................................................................................................................................................... 76
Printing Exception Pages ............................................................................................................................................... 77
Scaling .................................................................................................................................................................................. 77
Printing Watermarks ....................................................................................................................................................... 78
Printing Mirror Images ................................................................................................................................................... 78
Creating and Saving Custom Paper Sizes ............................................................................................................... 79
Selecting Job Completion Notification for Windows ......................................................................................... 79
Printing Special Job Types ............................................................................................................................................ 79
Held Print Jobs ................................................................................................................................................................... 84
Print From ........................................................................................................................................................................... 84
Printing Features
Printing
Printing on Both Sides of the Paper
Paper Types for Automatic 2-Sided Printing
The printer can automatically print a 2-sided document on supported paper. Before printing a 2-sided
document, verify that the paper type and weight are supported.
Paper weights from 60 g/m² through 122 g/m² can be used for automatic 2-sided printing. For details, see
Supported Paper Types and Weights for Automatic 2-Sided Printing on page 47.
Printing a 2-Sided Document
Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings
for portrait or landscape orientation from the application for printing the document.
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Portrait
Landscape
Portrait
2-Sided Print
Portrait
2-Sided Print, Flip on Short
Edge
Landscape
2-Sided Print
Landscape
2-Sided Print, Flip on Short
Edge
2-Sided Page Layout Options
You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These
settings override the application page orientation settings.
Selecting Paper Options for Printing
There are two ways to select the paper for your print job. You can let the printer select which paper to use
based on the document size, paper type, and paper color you specify. You can also select a specific tray
loaded with the desired paper.
Printing Multiple Pages to a Single Sheet (N-Up)
When printing a multiple-page document, you can print more than one page on a single sheet of paper.
Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet (N-Up) on the Layout/Watermark tab.
Printing Booklets
With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any
paper size that is supported for 2-sided printing. The driver automatically reduces each page image and
prints four page images per sheet of paper, two page images on each side. The pages are printed in the
correct order so that you can fold and staple the pages to create the booklet.
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Gutter
Creep
When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter
and creep.
Gutter specifies the horizontal distance in points between the page images. A point is 0.35 mm
(1/72 in.).
Creep specifies how much the page images are shifted outward, in tenths of a point. Shifting
compensates for the thickness of the folded paper, which would cause the page images to shift
slightly outward when folded. You can select a value from zero to 1 point.
Using Color Options
The Color Options control the way the printer uses color to produce your document. The Windows
PostScript and the Macintosh drivers provide the widest range of color controls and corrections. Each
system has three standard modes of color control for normal use and Custom Color Options for the more
advanced users.
The three standard color modes are:
Automatic Color applies the best color correction to text, graphics, and images. This setting is
recommended.
Vivid Color applies automatic color correction to make office colors more saturated.
Black and White converts all color in the document to black and white or shades of gray.
Custom Color Options provide three ways of adjusting the colors for more specific color requirements.
Click the Custom Color Options bar to open the Custom Color Options window:
Color By Words provides a three step process for defining custom color correction. By making a
selection from each of the three fields, you create a sentence for controlling the color characteristics
of the document. You can create several sentences to more precisely control the color content of the
document.
The sentence structure is made of three parts:
What Color to Change? provides a drop-down list to select a color or range of colors to adjust,
such as All Foliage-Green Colors.
How Much Change? lets you select how much effect to make, such as A Lot More, to the
selected color.
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What Type of Change? lets you select the type of change, such as Vivid, from the
drop-down list.
As you create a Color By Words sentence, it appears in the window below the selection fields.
Color Correction provides a list of commercial press, spot color, CIE, and gray image simulations
from which you can select to match your document color.
Color Adjustments provides a set of six sliders for adjusting the individual components of the
selected colors. Use the sliders to adjust the lightness, contrast, saturation, cyan, magenta, and
yellow components of the color.
Printing Cover Pages
A cover page is the first or last page of a document. You can select paper sources for the cover pages that
are different from the source used for the body of a document. For example, you can use your company
letterhead for the first page of a document. You can also use heavyweight paper for the first and last
pages of a report. You can use any applicable paper tray as the source for printing cover pages.
Select one of these options for printing cover pages:
No Covers does not print cover pages. No cover pages are added to the document.
Front Only prints the first page on paper from the specified tray.
Back Only prints the back page on paper from the specified tray.
Front and Back: Same prints the front and back cover pages from the same tray.
Front and Back: Different prints the front and back cover pages from different trays.
After making a selection for printing the cover pages, you can select the paper for the front and back
covers by size, color, or type. You can also use blank or pre-printed paper, and you can print side one, side
two, or both sides of the cover pages.
Printing Insert Pages
You can add blank or pre-printed insert pages before page one of each document or after designated
pages within a document. Adding an insert after designated pages within a document separates sections,
or acts as a marker or placeholder. Make sure that you specify the paper to use for the insert pages.
Insert Options provides the options to place an insert After Page X, where X is the specified page, or
Before Page 1.
Insert Quantity specifies the number of pages to insert at each location.
Page(s) specifies a page or a range of pages after which you want an insert added. Separate
individual pages or page ranges with commas. Specify pages within a range with a hyphen. For
example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11.
Paper displays the default size, color, and type of paper selected in Use Job Settings for the insert
pages. Use the down arrow to the right of the Paper field to select a different paper by size, color,
or type.
Job Settings displays the attributes of the paper selected for the print job, without the inserts.
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Notes:Some combinations of 2-sided printing with certain paper types and sizes can produce
unexpected results.
50%
100%
200%
Printing Exception Pages
Exception pages have different settings from the rest of the pages in the job. You can specify differences
such as page size, page type, and page color. You can also change the side of the paper on which to print
as your job requires. A print job can contain multiple exceptions.
For example, your print job contains 30 pages. You want five pages to print on only one side of a special
paper, and the remainder of the pages printed 2-sided on regular paper. You can use exception pages to
print the job.
In the Add Exceptions window, you can set the characteristics of the exception pages and select the
alternate paper source:
Page(s) specifies the page or range of pages that use the exception page characteristics. Separate
individual pages or page ranges with commas. Specify pages within a range with a hyphen. For
example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.
Paper displays the default size, color, and type of paper selected in Use Job Settings. Click the Down
Arrow to the right of the Paper field to select a different paper size, color, or type.
2-Sided Printing allows you to select 2-sided printing options. Click the Down Arrow to select
an option:
1-Sided Print prints the exception pages on one side only.
2-Sided Print prints the exception pages on both sides of the paper and flips the pages on the
long edge. The job then can be bound on the long edge of the pages.
2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and
flips the pages on the short edge. The job then can be bound on the short edge of the pages.
Job Settings displays the attributes of the paper for the remainder of the job.
Scaling
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. The
default setting is 100%.
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In Windows, the Scale Options are located in the print driver on the Paper/Output tab in the Paper field.
Click the arrow at the right side of the Paper field and select Other Size to access the Scale Options:
No Scaling does not increase or decrease the size of the image from the original.
Automatic Scaling changes the print from one standard paper size to another standard paper size.
The Original Document Size is scaled to fit on the selected output paper size shown in the Output
Paper Size field.
Manual Scaling changes the output print size by the percentage entered into the field under the
graphic to the right of the Scale Options.
Printing Watermarks
A watermark is special purpose text that can be printed across one or more pages. For example, you can
add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document
before distribution.
Using the watermark options, you can do the following:
Create a watermark or edit an existing watermark using the Watermark Editor:
Name allows you to give the new watermark a unique name.
Options enables you to use text, time stamps, or graphics for the watermark.
Text provides a field in which you enter the text to be printed as the watermark.
Font and Color determine the font, size, style, and color of the watermark.
Angle sets the degree of rotation applied to the text or graphics used for the watermark.
Density defines how faint or how prominent the watermark appears on the pages.
Position from center determines the position of the watermark on the page. The default
position is in the center of the printed pages.
Place a watermark on the first page or on every page in a document.
Print a watermark in the foreground or background or blend it with the print job.
Printing Mirror Images
If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right
when printed.
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Note: This feature is only available on a Windows computer printing to a network printer.
Creating and Saving Custom Paper Sizes
You can print custom-size paper from Tray 1 only. Custom-size paper settings are saved in the print driver
and are available for you to select in all your applications. For paper sizes that are supported for each
tray, see Supported Custom Paper Sizes on page 44.
To create and save custom sizes for Windows:
1. Click the Paper/Output tab of the print driver.
2. Click the arrow at the right of the Paper field, then select Other Size > Output Paper Size > New.
3. In the New Custom Size window, enter the height and width of the new size, then select the units.
4. Enter a title for the new size in the Name field, then click OK to save.
To create and save custom sizes for Macintosh:
1. In the application, click File > Page Setup.
2. Click Paper Sizes, then select Manage Paper Sizes.
3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).
4. Double-click Untitled at the top of the window and type a name for the new custom size.
5. Enter the height and width of the new custom size.
6. Click the arrow to the right of the Non-Printable Area field and select the printer from the list. Or set
the top, bottom, right, and left margins for User Defined margins.
7. To save the settings, click OK.
Selecting Job Completion Notification for Windows
You can select to be notified when your job finishes printing. A message appears on your computer screen
with the name of the job and the name of the printer where it was printed.
To select job completion notification:
1. In the print driver, click More Status at the bottom of any tab.
2. In the Status window, click Notification, then click the desired option.
3. Close the Status window.
Printing Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer control
panel. Select special job types in the Printing Preferences of the print driver.
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Notes:
If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode
Required window. Use this passcode to print the document at the printer, or click Cancel and
type your own passcode to use in the Secure Print window.
The passcode is associated with your user name. After you set a passcode, it becomes the
default passcode for any print job that requires a passcode on all Xerox® printers. You can reset
the passcode at any time from any window that contains the passcode.
Note: You can select the paper for your print job using Select By Tray.
Secure Print
Secure print allows you to associate a 4–10 digit passcode with a print job when sending it to the printer.
The job is held at the printer until you enter the passcode at the control panel.
When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences
of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If
you must use a different passcode, you can override it in the application print driver.
Sending a Secure Print Job
1. On the Paper/Output tab, from the Job Type list, select Secure Print.
2. In the Secure Print window, type a passcode in the Passcode field. You are required to enter this
passcode when you print the job from the control panel.
3. In the Confirm Passcode field, type the passcode again.
4. Click OK.
5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
6. Select an option for 2-sided printing.
7. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays
the staple position.
8. Select a print-quality mode.
9. Select an output destination.
10. Click Apply and select another tab or click OK.
Releasing a Secure Print
1. At the control panel, press the Job Status button.
2. Touch the Secure Print tab.
3. Touch the corresponding print job in the list, then touch Release.
4. Enter the passcode number that you assigned to the print job using the keypad.
5. To start printing, touch Release Job.
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Note: You can select the paper for your print job using Select By Tray.
Note: You can use Sample Set as a part of the Earth Smart settings. In Earth Smart settings, set
Sample Set as your default Job Type.
Note: The control panel displays Held: Sample Set next to the job name.
Sample Set
The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the remaining
copies at the printer. After you review the sample copy, you can select the job name from the printer
control panel to print the additional copies.
Sending a Sample Set Print Job
1. On the Paper/Output tab, from the Job Type list, select Sample Set.
2. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
3. Select an option for 2-sided printing.
4. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays
the staple position.
5. Select a print-quality mode.
6. Select an output destination.
7. To send the job to the printer, in the Print window, select the number of copies to print and click OK
or Print.
A sample copy prints immediately. The sample copy is not counted as part of the print job.
8. After reviewing the copy, use the printer control panel to print or delete the remaining copies.
9. To print the job, select it from the job list on the printer control panel.
10. Press OK.
Releasing the Remainder of Prints After Printing a Sample Set
1. At the control panel, touch Jobs.
2. Touch the corresponding print job in the list.
3. Touch Release.
The remainder of the job prints, and the job is deleted from the printer hard drive.
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Delay Print
You can delay a print job for up to 24 hours from the original job submission time. Enter the time at which
you would like the job to print. If the time you enter is earlier than the time that you submit the print job,
it prints on the following day. The Delayed Print default time is midnight.
Sending a Delay Print Job
1. On the Paper/Output tab, from the Job Type list, select Delay Print.
2. In the Delay Print window, select the Tab key to move from the hour section to the minutes section.
To select the time to send the print job, click the Arrow buttons.
For a 12-hour time format, type the hour (1–12), minutes (00–59), then select A.M. or P.M. To
toggle between A.M. and P.M., click the Up Arrow or Down Arrow buttons.
For a 24-hour time format, type the hour (1–23), and the minutes (00–59).
Note: The regional settings on your computer determine the time format.
3. Click OK.
4. Select other desired printing options and click OK.
5. Click OK or Print.
Note: To print the job after you send it but before the scheduled time, release the job at the printer
control panel.
Saved Job
Saved Job stores a public or private job in the printer and prints the job as requested at the printer control
panel. This option is useful for documents that you print frequently. You can assign a passcode to a
private job to prevent unauthorized printing.
To print saved jobs, see Printing from Saved Jobs on page 85.
Sending a Public Saved Job
1. On the Paper/Output tab, from the Job Type list, select Saved Job.
2. In the Saved Job window, for Job Name, do one of the following:
Type a name for the job.
Click the arrow to the right of the field and select a name from the list.
Click the arrow to the right of the field and select Use Document Name to use the name of the
document.
The print driver retains 10 names. When adding an 11th name, the name used least is automatically
deleted from the list. To remove names from the list other than the selected name, select Clear List.
3. For Folder, do one of the following:
Type a name for the folder.
Click the arrow to the right of the field and select a name from the list.
Click the arrow to the right of the field and select Default Public Folder to use the default
public folder.
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Note: You can select the paper for your print job using Select By Tray.
Note: The print driver retains 10 names. When adding an 11th name, the name used least is
automatically deleted from the list. To remove names from the list other than the selected name,
select Clear List.
Notes:
If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode
Required window. Use this passcode to print the document at the printer, or click Cancel and
type your own passcode to use in the Secure Print window.
The passcode is associated with your user name. After you set a passcode, it becomes the
default passcode for any print job that requires a passcode on all Xerox® printers. You can reset
the passcode at any time from any window that contains the passcode.
4. Select Public.
5. Click OK.
6. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
7. Select an option for 2-sided printing.
8. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays
the staple position.
9. Select a print-quality mode.
10. Click OK or Print.
11. To print the job, select it from the job list on the printer control panel.
12. Press OK.
After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs on
page 85.
Sending a Private Saved Job
1. On the Paper/Output tab, from the Job Type list, select Saved Job.
2. In the Saved Job window, for Job Name, do one of the following:
Type a name for the job.
Click the arrow to the right of the field and select a name from the list.
Click the arrow to the right of the field and select Use Document Name to use the name of
the document.
3. For Folder, do one of the following:
Type a name for the folder.
Click the arrow to the right of the field and select a name from the list.
Click the arrow to the right of the field and select Default Public Folder to use the default
public folder.
4. To store your job at the printer, select Private.
5. In the Passcode field, type a passcode. The passcode is associated with your user name. After you set
a passcode, it becomes the default passcode for any print job that requires a passcode on all Xerox®
printers. You can reset the passcode at any time from any window that contains the passcode.
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Note: You can select the paper for your print job using Select By Tray.
6. Click OK.
7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
8. Select an option for 2-sided printing.
9. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays
the staple position.
10. Select a print-quality mode.
11. Click OK.
12. To print the job, select it from the job list on the printer control panel.
13. Press OK.
After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs on
page 85.
Held Print Jobs
Jobs can be held or paused for various reasons. For example, if the printer is out of paper, the job holds. If
you send a sample job, the first copy of the job prints and the rest of the copies hold until you release
them. If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is
held until you release it.
Releasing Held Print Jobs
1. At the control panel, press the Job Status button.
2. Touch Active Jobs.
To determine why a job was held, touch the job, then touch Job Details.
To release a held job, touch the job, then touch Release. To release all held jobs, touch Release
All Jobs.
Print From
Print From allows printing of documents stored on the printer, on a computer on a network, or on a USB
Flash drive.
Printing from a USB Flash Drive
You can print .pdf, .tiff, .ps, and .xps files directly from a USB Flash drive. If USB ports are disabled, you
cannot use a USB card reader for authentication, or print or update software from a USB Flash drive.
The system administrator must set up this feature before you can use it. For details, see the System
Administrator Guide for your printer model:
ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs
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Note: If the USB Flash drive is already in the USB memory port, touch Print From > USB Drive.
Note: To print a private saved job, touch the name of the job, then enter the passcode.
To print from a USB Flash drive:
1. Insert the USB Flash drive into the control panel USB port. The Print from USB window appears.
The list at the bottom of the window displays the contents of the USB Flash drive.
2. Use the arrows to the right of the list to scroll through the list and locate the printable file.
If the print file is in a folder, touch the name to open the folder.
3. Touch the name of the printable file.
4. Select the number of copies and the paper size, color, and type for the print job.
5. Press the green Start button.
To go back to the last screen, touch Back.
To look for other folders and printable files, touch Browse.
Printing from Saved Jobs
For details about sending saved jobs, see Saved Jobs on page 82.
To print from saved jobs:
1. At the control panel, touch Print From.
2. Select Saved Jobs, then touch the name of the folder containing the saved job.
3. Touch the name of the saved job you want to print, then select paper size, 2-sided printing, and
finishing options.
4. Press the green Start button.
After the job prints, to return to the list of saved jobs, touch Browse.
To return to the list of folders, touch Back.
Printing from Mailbox
Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive.
To print from a mailbox:
1. At the control panel, touch Print From.
2. Select Mailbox, then touch the name the folder containing the document.
3. Touch the name of the document you want to print, then select the paper size, 2-sided printing, and
finishing options.
4. Press the green Start button.
After the job prints, to return to the list of documents in the mailbox, touch Browse.
To return to the list of folders, touch Back.
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Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on
page 29.
Note: To ensure that the job was sent to the queue, wait for the job submission confirmation
message to appear before you close this page.
Printing from CentreWare Internet Services
You can print .pdf, .ps, .pcl, and .xps files directly from CentreWare Internet Services without having to
open another application or the print driver. The files can be stored on a local computer hard drive, mass
storage device, or network drive.
To print from CentreWare Internet Services:
1. At your computer, open a Web browser, type the IP address of the printer in the address field, then
press Enter or Return.
2. In CentreWare Internet Services, click Print.
The Job Submission page appears.
3. Type the name of the file in the File Name field, or click Browse to select the file from a local network
or remote location.
4. Under Printing, select the desired options for the job.
5. Click Submit Job to print the document.
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This chapter includes:
Basic Copying .................................................................................................................................................................... 88
Selecting Copy Settings ................................................................................................................................................. 90
6
Copying
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Note: To correct the number of copies entered using the alphanumeric keypad, press the C button,
then re-enter the number.
Notes:
To pause or cancel a copy job, press the red Stop button on the control panel.
To interrupt a copy job, press the Interrupt button on the control panel.
On the touch screen, touch Resume Scanning to continue the job, or Cancel Scanning to
cancel the job completely.
Lift the document feeder
cover and place the first
page face down in the upper
left corner of the
document glass.
The original must be aligned
to the matching paper size
printed on the edge of the
glass.
The document glass
automatically detects
standard paper sizes.
The document glass accepts
paper sizes up to 210 x
297 mm (8.3 x 11.7 in.).
Basic Copying
1. To clear previous settings, press the yellow Clear All button on the control panel.
2. Load your original documents:
Use the document glass for single pages or paper that cannot be fed using the document
feeder. Place the first page of the document face down, in the top left corner of the document
glass.
Use the document feeder for multiple or single pages. Remove any staples and paper clips from
the pages and place them face up in the document feeder.
3. Press the Services Home button, then touch Copy.
4. Use the alphanumeric keypad on the control panel to enter the number of copies. The number of
copies appears in the upper right corner of the touch screen.
5. Change the copy settings as needed. For details, see Selecting Copy Settings on page 90.
6. Press the green Start button.
Document Glass
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Insert originals face up, with page one
on top.
Adjust the paper guides so they fit
against the originals.
The document feeder automatically
detects standard paper sizes.
The document feeder accepts paper
sizes from A5 (148 x 210 mm,
5.8 x 8.3 in.) through Legal
(216 x 356 mm, 8.5 x 14 in.).
The document feeder accepts paper
weights from 60–150 g/m².
The maximum document feeder
capacity is approximately 50 sheets of
80 g/m² paper.
For Legal (216 x 356 mm, 8.5 x 14 in.)
documents, raise the output tray
paper stop.
Document Feeder
Copying
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This section includes:
Basic Settings .................................................................................................................................................................... 91
Image-Quality Settings.................................................................................................................................................. 95
Layout Settings ................................................................................................................................................................. 98
Output Format Settings ............................................................................................................................................... 101
ID Card Copying ............................................................................................................................................................. 109
Advanced Copying ......................................................................................................................................................... 113
Selecting Copy Settings
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This section includes:
Selecting Color or Black and White Copies ............................................................................................................. 91
Reducing or Enlarging the Image .............................................................................................................................. 92
Selecting the Paper Tray ............................................................................................................................................... 92
Selecting 2-Sided Copy Options ................................................................................................................................. 92
Selecting Collated Copies ............................................................................................................................................. 93
Selecting Uncollated Copies ........................................................................................................................................ 93
Stapling Copies ................................................................................................................................................................. 93
Basic Settings
Selecting Color or Black and White Copies
If the original document contains color, you can create copies in full color, a single color, or in black
and white.
Copying
To select the output color:
1. Press the Services Home button, then touch Copy.
2. Under Output Color, select one of the following:
Auto Detect detects the color content in the original document. If the original is a color
document, the printer makes copies in full color. If the original is a black and white document,
the printer makes copies in black only.
Black & White copies in black and white only. Colors in the original are converted to shades
of gray.
3. For additional options, touch More, then select one of the following:
Auto Detect detects the color content in the original document. If the original is a color
document, the printer makes copies in full color. If the original is a black and white document,
the printer makes copies in black only.
Black & White copies in black and white only. Colors in the original are converted to shades
of gray.
Color copies in full color output using all four printing colors (cyan, magenta, yellow, and black).
Single Color copies in shades of a single color. Under Colors, select a color. The sample page
shows your color selection.
4. Touch Save.
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Reducing or Enlarging the Image
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.
To reduce or enlarge the image:
1. Press the Services Home button, then touch Copy.
2. Under Reduce/Enlarge, touch an option:
To reduce or enlarge the percentage incrementally, touch the arrows. You are ready to
make copies.
To use the alphanumeric keypad to type a specific value, touch the current displayed value. You
are ready to make copies.
3. Touch More for additional options.
a. To reduce or enlarge, touch an option:
Proportional % reduces or enlarges the image proportionally.
Independent % allows you to reduce or enlarge the width and length of the image by
different percentages.
b. To select custom or preset values, touch an option:
Proportional % or Independent % allows you to specify exact values. Touch the arrows or
touch the % field, then use the alphanumeric keypad to enter the value.
Presets (X-Y%) or Presets (Y/X) allows you to select from a list of preset values.
c. To center the image on the page, select the Auto Center check box.
4. Touch Save.
Selecting the Paper Tray
Select a paper tray loaded with the desired paper to make copies on letterhead, colored paper,
transparencies, or different paper sizes.
To select the tray to use for copies:
1. Press the Services Home button, then touch Copy.
2. Under Paper Supply, touch the desired tray.
3. If the desired tray is not listed, select another tray:
a. Touch More for additional options.
b. Touch the desired tray.
c. Touch Save.
Selecting 2-Sided Copy Options
Use the document feeder or the document glass to copy one or both sides of a 2-sided original.
To select 2-sided copy options:
1. Press the Services Home button, then touch Copy.
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2. Under 2-Sided Copying, select one of the following:
1->1 Sided scans only one side of the originals and produces 1-sided copies.
1->2 Sided scans only one side of the originals and produces 2-sided copies. To rotate the
second sides, touch Rotate Side 2.
2->2 Sided scans both sides of the originals and produces 2-sided copies. To rotate the second
sides, touch Rotate Side 2.
2->1 Sided scans both sides of the originals and produces 1-sided copies.
3. Press the green Start button.
The document feeder automatically copies both sides of the 2-sided original.
A message appears on the control panel when it is time to place the next original on the
document glass.
Selecting Collated Copies
You can automatically collate multi-page copy jobs. For example, when making three 1-sided copies of a
six-page document, the copies are printed in this order:
1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6
To select collated copies:
1. Press the Services Home button, then touch Copy.
2. Under Copy Output, touch Collated if it is not already selected.
Selecting Uncollated Copies
Uncollated copies print in the following order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
To select uncollated copies:
1. Press the Services Home button, then touch Copy.
If your printer has a finisher, under Copy Output, touch More.
2. Under Collation, touch Uncollated.
3. Touch Save.
Stapling Copies
If your printer has a finisher, it can staple your copies.
To select stapling:
1. Press the Services Home button, then touch Copy.
2. Under Copy Output, select an option.
3. For additional stapling options, touch More.
4. Under Staple, select an option.
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5. To change the orientation of the page, touch Original Orientation, then select an option.
6. Touch Save.
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This section includes:
Specifying the Original Type ....................................................................................................................................... 95
Adjusting Brightness, Sharpness, and Saturation ................................................................................................ 95
Automatically Suppressing Background Variation .............................................................................................. 96
Adjusting the Contrast ................................................................................................................................................... 96
Selecting Color Effects ................................................................................................................................................... 96
Adjusting the Color Balance ........................................................................................................................................ 97
Image-Quality Settings
Specifying the Original Type
The printer optimizes the image quality of the copies based on the type of images in the original
document and how the original was created.
Copying
To specify the original type:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Original Type.
3. On the Original Type screen, select the appropriate settings:
On the left side of the screen, touch the content type of the original document.
If known, select how the original was produced.
4. Touch Save.
Adjusting Brightness, Sharpness, and Saturation
You can lighten or darken copies and adjust the sharpness and saturation.
To adjust the image:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Image Options.
3. On the Image Options screen, adjust the sliders up or down as necessary:
Lighten/Darken lightens or darkens the image.
Sharpness sharpens or softens the image.
Saturation makes the image colors more vivid or pastel.
4. Touch Save.
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Automatically Suppressing Background Variation
When scanning originals printed on thin paper, text or images printed on one side of the paper can
sometimes be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the
printer to variations in light background colors.
To change this setting:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Image Enhancement.
3. Under Background Suppression, touch Auto Suppression.
4. Touch Save.
Adjusting the Contrast
Contrast is the relative difference between light and dark areas in an image.
To increase or reduce the contrast of the copies:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Image Enhancement.
3. On the Image Enhancement screen, adjust the contrast:
Auto Contrast allows the printer to set the contrast automatically.
Manual Contrast allows you to adjust the contrast manually. Move the Manual Contrast slider
up or down to increase or decrease the contrast. The middle position on the slider, Normal, does
not change the contrast.
4. Touch Save.
Selecting Color Effects
If you have a color original, you can adjust the color of the copy using preset color effects. For example,
you can adjust colors to be brighter or cooler.
To select a preset color effect:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Color Presets.
3. On the Color Presets screen, touch the desired preset color effect. The sample images show how the
colors are adjusted.
4. Touch Save.
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Adjusting the Color Balance
If you have a color original, you can adjust the balance of the printing colors between cyan, magenta,
yellow, and black before printing your copy.
To adjust the color balance:
1. Press the Services Home button, then touch Copy.
2. Touch the Image Quality tab, then touch Color Balance.
3. To adjust the density levels of all four colors:
a. On the Color Balance screen, touch Basic Color.
b. Move the sliders to adjust the level for each color.
4. To adjust the highlight, midtone, and shadow density levels by color:
a. On the Color Balance screen, touch Advanced Color.
b. Touch the color you want to adjust.
c. Move the sliders to adjust the levels for highlights, midtones, and shadows.
d. Repeat the previous two steps for additional colors.
5. Touch Save.
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Copying
This section includes:
Specifying the Orientation of the Original ............................................................................................................. 98
Specifying the Size of the Original ............................................................................................................................ 98
Selecting Book Copying ................................................................................................................................................. 99
Shifting the Image .......................................................................................................................................................... 99
Erasing the Edges of Copies ....................................................................................................................................... 100
Inverting the Image ...................................................................................................................................................... 100
Note: If you are using the document glass, the orientation of the original is as seen before turning
it over.
Layout Settings
Specifying the Orientation of the Original
If you plan to have the copies automatically stapled, specify the orientation of the original:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Original Orientation.
3. On the Original Orientation screen, touch the desired orientation:
Upright Images and Sideways Images refer to the direction the originals are loaded in the
document feeder.
Portrait Originals and Landscape Originals refer to the images on the originals.
4. Touch Save.
Specifying the Size of the Original
To scan the correct area of the original, specify the original size:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Original Size.
3. On the Original Size screen, select one of the following:
Auto Detect allows the printer to determine the size of the original.
Preset Scan Areas specifies the area to scan when it matches a standard paper size. In the
scrolling list, touch the desired paper size.
Custom Scan Area allows you to specify the height and width of the area to scan. Touch the
Height-Y and Width-X arrows to specify the area.
Mixed Size Originals allows you to scan standard-size originals of varying sizes. Use the
diagram on the screen to determine which original sizes can be mixed in the same job.
4. Touch Save.
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Note: You must use the document glass to make copies from books, magazines, or other bound
documents. Do not place bound originals in the document feeder.
Note: You can use preset values that were previously saved by the system administrator. Touch
Presets in the lower left corner of the screen, and select a preset from the drop-down menu.
Selecting Book Copying
When copying a book, magazine, or other bound document, you can copy either the left or right page
onto a single sheet of paper. You can copy both the left and right pages onto two sheets of paper, or as a
single image on one sheet of paper.
To set up book copying:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Book Copying.
3. On the Book Copying screen, select one of the following:
Off copies both pages of an open book as one image on a single sheet of paper.
Both Pages copies the left and the right pages of an open book onto two sheets of paper. If
Binding Edge Erase is required, touch the arrows to erase up to 2 in.
Left Page Only copies only the left page of an open book on a single sheet of paper. If Binding
Edge Erase is required, touch the arrows to erase up to 1 in.
Right Page Only to copy only the right page of an open book on a single sheet of paper. If
Binding Edge Erase is required, touch the arrows to erase up to 1 in.
4. Touch Save.
Shifting the Image
You can change the placement of an image on the copy page. This is useful if the image is smaller than
the page size. Originals must be positioned as follows for image shift to work correctly:
Document Feeder: Position originals face up, long edge entering the feeder first.
Document Glass: Position originals face down, in the back-left corner of the document glass, long
edge to the left.
To change the placement of the image:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Image Shift.
3. On the Image Shift screen, select one of the following:
Auto Center centers the image on the page.
Margin Shift allows you to specify the position of the image. Touch the Up or Down and Left or
Right arrows to specify the amount of shift for Side 1. Touch the Up or Down and Left or Right
4. Touch Save.
arrows to specify the amount of shift for Side 2, or select Mirror Side 1.
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Note: You can use preset values that were previously saved by the system administrator. Touch
Presets in the lower left corner of the screen, and select a preset from the drop-down menu.
Erasing the Edges of Copies
You can erase content from the edges of your copies by specifying the amount to erase on the right, left,
top, and bottom edges.
To erase edges on copies:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Edge Erase.
3. On the Edge Erase screen, select one of the following:
All Edges erases all four edges by the same amount. Touch the All Edges arrows to specify the
amount to erase from the edges.
Individual Edges specifies different amounts for the edges. Touch Side 1, then touch the Left,
Right, Top, and Bottom arrows to specify the amount to erase from each edge. Touch Side 2,
then touch the Left, Right, Top, and Bottom arrows to specify the amount to erase from each
4. Touch Save.
edge, or touch Mirror Side 1.
Inverting the Image
You can invert your original, as a mirror image or as a negative image. You can use one or both of
these options.
To invert the image:
1. Press the Services Home button, then touch Copy.
2. Touch the Layout Adjustment tab, then touch Invert Image.
3. On the Invert Image screen, select the desired options:
Mirror Image reflects each image left to right on the page. The default setting is Normal
Image.
Negative Image reverses the black and white values. The default setting is Positive Image.
4. Touch Save.
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