Xerox ColorQube 8700, ColorQube 8900 Administrator Guide
Xerox ColorQube 8700 / 8900
Color Multifunction Printer
Imprimante multifonction couleur
Xerox® ColorQube® 8700 / 8900
System Administrator Guide
Guide de l’administrateur système
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Document version 1.0: February 2012
Contents
1 Introduction 11
Overview ........................................................................................................................................................................... 12
Configuration Steps ............................................................................................................................................. 12
More Information ......................................................................................................................................................... 13
2 Initial Setup 15
Physically Connecting the Printer ........................................................................................................................... 16
Initial Setup at the Control Panel ........................................................................................................................... 17
Installation Wizard ............................................................................................................................................... 17
Quick Setup Home ................................................................................................................................................ 17
Configuration Report ........................................................................................................................................... 17
Disabling the Configuration Report at Startup ......................................................................................... 18
Manually Setting the Ethernet Interface Speed ....................................................................................... 18
Assigning a Network Address ........................................................................................................................... 18
Initial Setup in CentreWare Internet Services ................................................................................................... 19
Accessing CentreWare Internet Services ..................................................................................................... 19
Locking or Unlocking the Printer ..................................................................................................................... 19
Changing the System Administrator Password ......................................................................................... 19
Using the Configuration Overview Page ...................................................................................................... 20
Assigning the Printer Name and Location ................................................................................................... 20
Enabling Services ................................................................................................................................................... 20
Physical Connection Settings ................................................................................................................................... 21
Setting Ethernet Options.................................................................................................................................... 21
Setting USB Options ............................................................................................................................................ 21
3 Network Configuration 23
AppleTalk ......................................................................................................................................................................... 24
NetWare ........................................................................................................................................................................... 25
Configuring NetWare Settings ......................................................................................................................... 25
Service Advertising Protocol .............................................................................................................................. 25
Configuring NetWare Bindery Settings ........................................................................................................ 26
Configuring NetWare Directory Services (NDS) Settings ...................................................................... 26
FTP/SFTP Filing .............................................................................................................................................................. 27
Configuring FTP and SFTP Filing Settings ................................................................................................... 27
IP ......................................................................................................................................................................................... 28
Enabling TCP/IP ..................................................................................................................................................... 28
Configuring TCP/IP Settings at the Control Panel .................................................................................... 28
Configuring IP Settings in CentreWare Internet Services ..................................................................... 29
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SLP ...................................................................................................................................................................................... 33
Configuring SLP ..................................................................................................................................................... 33
SNMP ................................................................................................................................................................................. 34
Enabling SNMP ...................................................................................................................................................... 34
Configuring SNMPv1/v2c ................................................................................................................................... 35
Configuring SNMPv3 ........................................................................................................................................... 35
Configuring SNMP Advanced Settings ......................................................................................................... 36
SSDP ................................................................................................................................................................................... 38
Microsoft Networking .................................................................................................................................................. 39
Configuring Microsoft Networking ................................................................................................................. 39
Configuring WINS................................................................................................................................................. 39
LPR/LPD ............................................................................................................................................................................ 40
Raw TCP/IP Printing ..................................................................................................................................................... 41
Configuring Raw TCP/IP Settings ................................................................................................................... 41
Configuring Raw TCP/IP Advanced Settings .............................................................................................. 41
SMB Filing ........................................................................................................................................................................ 43
Configuring Kerberos Authentication Options for SMB ......................................................................... 43
SMTP Server .................................................................................................................................................................... 44
Configuring SMTP Server Settings .................................................................................................................. 44
Configuring SMTP Authentication Settings ................................................................................................ 44
Configuring SMTP Connection Encryption Settings ................................................................................ 45
Configuring SMTP File Size Management ................................................................................................... 45
Testing SMTP Configuration Settings ........................................................................................................... 45
LDAP .................................................................................................................................................................................. 46
Configuring LDAP Servers .................................................................................................................................. 46
Configuring LDAP Server Optional Information ....................................................................................... 47
Configuring LDAP Contexts............................................................................................................................... 47
Configuring LDAP User Mappings .................................................................................................................. 48
Configuring LDAP Custom Filters .................................................................................................................... 48
HTTP .................................................................................................................................................................................. 50
Enabling HTTP at the Control Panel .............................................................................................................. 50
Configuring HTTP Settings in CentreWare Internet Services ............................................................... 50
HTTP Web Services ............................................................................................................................................... 51
HTTP Advanced Settings .................................................................................................................................... 51
POP3 .................................................................................................................................................................................. 52
Proxy Server..................................................................................................................................................................... 53
Configuring the Proxy Server ............................................................................................................................ 53
NTP ..................................................................................................................................................................................... 54
WSD ................................................................................................................................................................................... 55
Enabling WSD ......................................................................................................................................................... 55
Sleep Mode Network Settings .................................................................................................................................. 56
Configuring Sleep Mode Settings ................................................................................................................... 56
Sleep Mode Network Settings Advanced ..................................................................................................... 56
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4 Security 57
Setting Access Rights ................................................................................................................................................... 58
Authentication ....................................................................................................................................................... 58
Authorization .......................................................................................................................................................... 59
Personalization ....................................................................................................................................................... 59
Setting the Authentication Method and the Authorization Method ................................................ 59
Configuring Authentication Settings .................................................................................................................... 60
Configuring Local Authentication Settings ................................................................................................. 60
Configuring Network Authentication Settings .......................................................................................... 61
Configuring Smart Card Authentication Settings..................................................................................... 64
Configuring Xerox Secure Access Unified ID System Authentication Settings ............................. 66
Configuring Authorization Settings ....................................................................................................................... 68
Configuring Local Authorization Settings .................................................................................................... 68
Configuring Network Authorization Settings ............................................................................................. 68
User Permissions .................................................................................................................................................... 69
Secure HTTP (SSL) ........................................................................................................................................................ 75
Enabling HTTPS (SSL) .......................................................................................................................................... 75
FIPS 140-2 ....................................................................................................................................................................... 76
Enabling FIPS 140 Mode and Checking for Compliance ....................................................................... 77
Stored Data Encryption .............................................................................................................................................. 78
Enabling Encryption of Stored Data .............................................................................................................. 78
IP Filtering ....................................................................................................................................................................... 79
Creating an IP Filter Rule ................................................................................................................................... 79
Editing an IP Filter Rule ...................................................................................................................................... 79
Arranging the Execution Order of IP Filter Rules ...................................................................................... 80
Audit Log .......................................................................................................................................................................... 81
Enabling Audit Log ............................................................................................................................................... 81
Saving an Audit Log ............................................................................................................................................. 81
Interpreting the Audit Log................................................................................................................................. 81
IPsec ................................................................................................................................................................................... 83
Enabling IPsec ........................................................................................................................................................ 83
Managing Actions ................................................................................................................................................. 83
Managing Protocol Groups ............................................................................................................................... 86
Managing Host Groups ....................................................................................................................................... 86
Managing Security Policies ............................................................................................................................... 87
Security Certificates ..................................................................................................................................................... 88
Creating and Installing a Xerox® Device Certificate ............................................................................... 89
Installing the Generic Xerox® Trusted CA Certificate ............................................................................. 89
Creating a Certificate Signing Request ........................................................................................................ 90
Installing Root Certificates ................................................................................................................................ 91
Installing Domain Controller Certificates .................................................................................................... 91
Viewing, Saving, or Deleting a Certificate ................................................................................................... 91
Specifying the Minimum Certificate Key Length ...................................................................................... 92
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802.1X ............................................................................................................................................................................... 93
Enabling and Configuring 802.1X at the Control Panel ......................................................................... 93
Enabling and Configuring 802.1X in CentreWare Internet Services ................................................. 94
System Timeout ............................................................................................................................................................ 96
Setting System Timeout Values ...................................................................................................................... 96
Setting the System Timeout Values at the Control Panel ..................................................................... 96
Overwriting Image Data ............................................................................................................................................ 97
Scheduling Routine Deletion of Image Data ............................................................................................. 98
Manually Deleting Image Data ....................................................................................................................... 99
Manually Deleting Image Data at the Control Panel ............................................................................. 99
Immediate Job Overwrite .................................................................................................................................. 99
PostScript Passwords ................................................................................................................................................. 101
Enabling or Creating PostScript Passwords ............................................................................................... 101
USB Port Security ........................................................................................................................................................ 102
Enabling or Disabling USB Ports .................................................................................................................... 102
Displaying or Hiding Network Settings on the Control Panel .................................................................... 103
Hiding User Names on the Control Panel .......................................................................................................... 104
Verifying the Software .............................................................................................................................................. 105
5 Printing 107
Saving and Reprinting Jobs ..................................................................................................................................... 108
Enabling the Reprint Saved Jobs Feature .................................................................................................. 108
Creating and Managing Saved Jobs Folders ............................................................................................ 108
Saving and Printing Jobs .................................................................................................................................. 109
Backing up Saved Jobs ...................................................................................................................................... 110
Restoring Saved Jobs from an FTP Repository ........................................................................................ 110
Printing Jobs from CentreWare Internet Services .......................................................................................... 111
Managing Banner Page Printing Options .......................................................................................................... 112
Enabling Banner Page Printing in CentreWare Internet Services ..................................................... 112
Enabling Banner Page Printing at the Control Panel............................................................................. 112
Enabling Banner Page Printing in the Print Driver .................................................................................. 113
Configuring Secure Print Settings ......................................................................................................................... 114
Configuring Secure Print Device Policies .................................................................................................... 114
Configuring Secure Print Driver Defaults ................................................................................................... 114
Chapter Hold All Jobs ............................................................................................................................................. 115
Configuring the Hold all Jobs Feature ......................................................................................................... 115
UNIX, Linux, and AS/400 Printing ........................................................................................................................ 116
Xerox® Services for UNIX Systems ............................................................................................................... 116
Printing from a Linux Workstation ............................................................................................................... 117
Adding the Printer ............................................................................................................................................... 118
Printing with CUPS ............................................................................................................................................. 118
AS/400 .................................................................................................................................................................... 118
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Print from USB ............................................................................................................................................................. 119
Enabling Print from USB ................................................................................................................................... 119
Print from Mailbox ...................................................................................................................................................... 120
Enabling Print From Mailbox .......................................................................................................................... 120
6 Managing Copy Functions 121
Specifying Default Copy Settings ......................................................................................................................... 122
Changing the Reading Order .................................................................................................................................. 123
Accessing Copy Presets ............................................................................................................................................. 124
Edge Erase Presets .............................................................................................................................................. 124
Changing Image Shift Presets ....................................................................................................................... 124
Changing Reduce/Enlarge Presets ................................................................................................................ 124
7 Scanning 125
Scanning to a Folder on the Printer ..................................................................................................................... 126
Enabling or Disabling Scan to Mailbox ....................................................................................................... 126
Setting Scan Policies .......................................................................................................................................... 126
Managing Folders and Scanned Files .......................................................................................................... 127
Scanning to an Email Address ................................................................................................................................ 130
Email ........................................................................................................................................................................ 130
Managing the Email Address Book .............................................................................................................. 134
Workflow Scanning .................................................................................................................................................... 135
Configuring Workflow Scanning ................................................................................................................... 135
Configuring File Repository Settings ........................................................................................................... 135
Configuring the Default Template ............................................................................................................... 140
Configuring Workflow Scanning General Settings ................................................................................. 143
Setting Scanned Image File Naming Conventions ................................................................................ 143
Configuring Template Pool Repository Settings ..................................................................................... 144
Updating the List of Templates at the Control Panel ........................................................................... 144
Setting Template Display Settings for the Control Panel .................................................................... 145
Configuring a Validation Server .................................................................................................................... 145
Scan to USB................................................................................................................................................................... 146
Enabling Scan to USB ........................................................................................................................................ 146
Scanning to a User Home Folder .......................................................................................................................... 147
Configuring the Printer for the Xerox Scan Utility ......................................................................................... 149
Enabling Remote Scanning using TWAIN ......................................................................................................... 150
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8 Faxing 151
Embedded Fax ............................................................................................................................................................. 152
Enabling Embedded Fax................................................................................................................................... 152
Configuring Embedded Fax Settings ........................................................................................................... 153
Setting Fax Defaults .......................................................................................................................................... 153
Setting Transmission Defaults ....................................................................................................................... 155
Fax Reports ............................................................................................................................................................ 157
Fax Forwarding .................................................................................................................................................... 158
Fax Polling ............................................................................................................................................................. 159
Server Fax ...................................................................................................................................................................... 161
Configuring a Server Fax Filing Repository ............................................................................................... 161
Configuring Server Fax General Settings ................................................................................................... 165
Configuring Server Fax Settings .................................................................................................................... 165
Configuring Server Fax Image-Quality Settings...................................................................................... 165
Configuring Layout Adjustment Settings .................................................................................................. 165
Configuring Server Fax Filing Options ......................................................................................................... 165
Internet Fax .................................................................................................................................................................. 166
Accessing the Internet Fax Setup Page ...................................................................................................... 166
Configuring Required Settings ....................................................................................................................... 166
Configuring General Internet Fax Settings ............................................................................................... 167
Configuring Internet Fax Receive Settings ............................................................................................... 167
Configuring Address Book Settings .............................................................................................................. 168
Configuring Default Internet Fax Settings ............................................................................................... 168
Setting File Compression Options ................................................................................................................. 168
Configuring Internet Fax Security Settings .............................................................................................. 168
LAN Fax .......................................................................................................................................................................... 169
9 Accounting 171
Xerox Standard Accounting .................................................................................................................................... 172
Enabling Xerox® Standard Accounting ....................................................................................................... 172
Setting Accounting Workflow Options ........................................................................................................ 172
General and Group Accounts .......................................................................................................................... 173
Adding a New User and Setting Usage Limits ......................................................................................... 173
Assigning Users to an Account....................................................................................................................... 174
Maximum Usage Limits .................................................................................................................................... 174
Printing a Report ................................................................................................................................................. 175
Network Accounting .................................................................................................................................................. 176
Enabling Network Accounting ........................................................................................................................ 176
Setting Network Accounting Workflow Options...................................................................................... 176
Configuring Job Limits Server Settings ....................................................................................................... 177
Disabling the Job Limits Web Service .......................................................................................................... 177
Selecting User Prompts and Validation Options ..................................................................................... 177
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Accounting Using an Auxiliary Access Device .................................................................................................. 178
Enabling Accounting Using an Auxiliary Access Device ....................................................................... 178
Displaying Your Company Logo on the Blocking Screen ..................................................................... 178
Enabling Accounting in Print Drivers ................................................................................................................... 179
Enabling Accounting in a Windows Print Driver ...................................................................................... 179
Enabling Accounting in an Apple Macintosh Print Driver .................................................................... 179
10 Administrator Tools 181
Monitoring Alerts and Status ................................................................................................................................. 182
Alert Notification ................................................................................................................................................ 182
Energy Saving Settings ............................................................................................................................................. 184
Configuring Sleep Mode Settings at the Control Panel ........................................................................ 184
Setting the Date and Time ...................................................................................................................................... 185
Setting the Date and Time in CentreWare Internet Services ............................................................ 185
Setting the Date and Time at the Control Panel .................................................................................... 185
Taking the Printer Offline ........................................................................................................................................ 186
Restarting the Printer in CentreWare Internet Services ....................................................................... 186
Restarting the Printer at the Control Panel ............................................................................................... 186
SMart eSolutions and Billing Information ......................................................................................................... 187
SMart eSolutions ................................................................................................................................................. 187
View Usage and Billing Information ........................................................................................................... 189
Cloning ............................................................................................................................................................................ 190
Creating a Clone File .......................................................................................................................................... 190
Installing a Clone File ........................................................................................................................................ 190
Address Books .............................................................................................................................................................. 191
Device Address Book .......................................................................................................................................... 191
Fax Address Book ................................................................................................................................................ 194
LAN Fax Address Book ...................................................................................................................................... 194
Font Management Utility ........................................................................................................................................ 195
Network Logs ................................................................................................................................................................ 196
Downloading a Network Log Using a USB Flash Drive ......................................................................... 196
Downloading a Network Log from CentreWare Internet Services ................................................... 196
Customizing Printer Contact Information ......................................................................................................... 197
Setting Job Deletion Options at the Control Panel ........................................................................................ 198
Setting the Fax Country at the Control Panel .................................................................................................. 199
Setting the Paper Size Preference at the Control Panel ............................................................................... 200
Xerox Online Support ................................................................................................................................................. 201
Enabling Xerox Online Support ...................................................................................................................... 201
Updating the Printer Software .............................................................................................................................. 202
Enabling Upgrades ............................................................................................................................................. 202
Manually Upgrading Printer Software ........................................................................................................ 202
Manually Updating the Software Using a USB Flash Drive ................................................................ 203
Configuring Automatic Updates ................................................................................................................... 203
Resetting the Printer to Factory Default Settings .......................................................................................... 204
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A Audit Log Event Identification Numbers 205
Audit Log Event Identification Numbers ........................................................................................................... 206
10 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
This chapter includes:
Overview .............................................................................................................................................................................. 12
More Information ............................................................................................................................................................ 13
1
Introduction
ColorQube 8700/8900 Color Multifunction Printer 11
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Introduction
Notes:
Network features are not available when you are connected over USB.
Embedded fax features are not available for all printer models.
Note: Most configuration settings are located on the Properties tab in CentreWare Internet Services.
Note: Not all printer models support these features.
Overview
This guide is designed for a system administrator with network administrator rights who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see IP on page 28.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as
your location, time zone, and date and time preferences.
4. Print a Configuration Report listing the current printer configuration. Review the report and locate
the printer IP address. For details, see Configuration Report on page 17.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services.
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page 19.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down
important information as you go through the configuration process. Use it to record information
about your network settings, including passwords, network paths, and server addresses.
7. Configure Authentication. For details, see Setting Up Access Rights.
8. Configure Security. For details, see Security on page 57.
9. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 20.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 107, Scanning on page 125,
and Faxing on page 151.
11. Configure Accounting. For details, see Accounting on page 171.
12 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Resource
Location
Installation Guide
Packaged with the printer.
Quick Use Guide
Packaged with the printer.
User Guide
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900docs
Recommended Media List
United States:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/paper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/paper
European Union:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/europaper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700support
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900support
Information Pages
Print from the control panel.
Information about menus or error messages
Press the control panel Help (?) button.
Order supplies for your printer
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700supplies
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900supplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful
tips, and customized features to meet your
individual needs.
www.xerox.com/office/businessresourcecenter
Local sales and support center
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
Printer registration
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/register
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/register
Xerox® Direct online store
www.direct.xerox.com/
More Information
Introduction
ColorQube 8700/8900 Color Multifunction Printer 13
System Administrator Guide
Introduction
14 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
This chapter includes:
Physically Connecting the Printer .............................................................................................................................. 16
Initial Setup at the Control Panel .............................................................................................................................. 17
Initial Setup in CentreWare Internet Services ...................................................................................................... 19
Physical Connection Settings ...................................................................................................................................... 21
2
Initial Setup
ColorQube 8700/8900 Color Multifunction Printer 15
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Initial Setup
Physically Connecting the Printer
1. Connect the power cord to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn on the printer.
16 ColorQube 8700/8900 Color Multifunction Printer
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Initial Setup
Note: You can change these settings at any time.
Note: You can complete the wizard at any time.
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Initial Setup at the Control Panel
Installation Wizard
The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series
of questions to help you configure basic printer settings.
Quick Setup Home
After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup
Home wizard to configure printer settings.
Use the IP Address Settings wizard to assign a static IP address or change the default dynamic
addressing settings.
Use the Contact Numbers wizard to type phone numbers for support or supplies.
Use the Fax Setup wizard to configure basic embedded fax settings.
After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > Quick Setup Home.
3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.
4. Follow the onscreen instructions.
Configuration Report
The Configuration Report lists all current settings of the printer. A configuration report prints at startup by
default.
1. In CentreWare Internet Services, click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration
Report at Startup on page 18.
ColorQube 8700/8900 Color Multifunction Printer 17
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Initial Setup
Note: If the system administrator has restricted printing of the Configuration Report, you need a user
name and password to print. For details, see the system administrator.
System Administrator Access at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Press the Log In/Out button.
3. Type admin and touch Next.
4. Type the Admin Password and touch Enter. The default password is 1111.
Disabling the Configuration Report at Startup
1. In CentreWare Internet Services, click Properties > Services.
2. Click Printing > General.
3. Under Configuration Report, clear Print at Power on.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Manually Setting the Ethernet Interface Speed
The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing
devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the
configuration report to ensure that the printer detects the correct network speed.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced Settings.
3. When the warning message appears, touch Continue.
4. Touch Ethernet Physical Media.
5. Select the speed to match the speed of your hub or switch.
6. Touch Save, then touch Close.
Assigning a Network Address
The printer automatically acquires a network address from a DHCP server by default. To assign a static IP
address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 28.
18 ColorQube 8700/8900 Color Multifunction Printer
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Initial Setup
Note: If your printer is locked, type the system administrator user name and password to access the
Properties tab. The administrator user name is admin and the default password is 1111.
Initial Setup in CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
Before you begin:
TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of
these services, enable them at the printer before accessing CentreWare Internet Services.
Locate your printer IP address using the Configuration Report.
Accessing CentreWare Internet Services
At your computer, open a Web browser, type the IP address of the printer in the address field, then press
Enter or Return.
Locking or Unlocking the Printer
You can select a preset user permissions configuration for users who do not log in to the printer.
1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.
2. Click User Permissions.
3. Click the Non-Logged In Users tab.
4. Under Actions, click Edit.
5. Click the Services and Tools tab.
6. Under Presets, select an option.
7. Click Apply.
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure the
printer. Be sure to store the password in a secure location.
1. In CentreWare Internet Services, click Properties > Security.
2. Click Admin Password.
3. Under User Name, type the New Password.
4. Retype the password to verify.
5. Click Apply to save the new settings or Undo to retain the previous settings.
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Initial Setup
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Note: If a service is not enabled on the Service Registration page, you cannot view or manage it from
the Tools and Features page. Ensure that the desired service is enabled.
Using the Configuration Overview Page
The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab.
Use the Configuration Overview page to help you install your printer successfully.
1. In CentreWare Internet Services, click Properties > Configuration Overview.
2. To configure a service or feature, click Settings. To create a clone file, click View.
Assigning the Printer Name and Location
1. In CentreWare Internet Services, click Properties > Description.
2. Under Device Name, type a name for the printer.
3. Under Location, type the location of the printer.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Enabling Services
Services must be enabled before they can be managed through the Tools and Feature Access page.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Service Registration.
3. Select the services to enable or click Enable All.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Viewing Services on the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Machine Information
tab.
2. Touch Installed Options.
All installed options registered in CentreWare Internet Services and their status appear. Set options
to Locked or Unlocked on the Tools & Services page.
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Initial Setup
Note: Restart the printer for the new settings to take effect.
Physical Connection Settings
You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and
Print Timeout for USB printing.
Setting Ethernet Options
1. In CentreWare Internet Services, click Properties > Connectivity > Physical Connections.
2. Click Ethernet.
3. Under Rated Speed, click the down arrow and select the speed of your connection.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
Setting USB Options
1. In CentreWare Internet Services, click Properties > Connectivity > Physical Connections.
2. Click USB Settings.
3. Under USB Connection Mode, select an option:
Software Tools: Select this option if you are using Xerox
disable Direct Printing via Driver. Xerox representatives also use this option to connect directly
to the printer and use diagnostic software and other software utilities.
Direct Printing via Driver: Select this option to allow users to connect to the printer using a USB
cable.
4. Under Print Timeout, type the amount of time in seconds that the printer waits inactive before
disconnecting from a device connected to the port. Type 0 to disable the timeout.
5. Click Apply.
®
Copier Assistant, or if you want to
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System Administrator Guide
This chapter includes:
AppleTalk ............................................................................................................................................................................ 24
NetWare .............................................................................................................................................................................. 25
FTP/SFTP Filing ................................................................................................................................................................. 27
IP ............................................................................................................................................................................................ 28
SLP ......................................................................................................................................................................................... 33
SNMP .................................................................................................................................................................................... 34
SSDP ...................................................................................................................................................................................... 38
Microsoft Networking ..................................................................................................................................................... 39
LPR/LPD ................................................................................................................................................................................ 40
Raw TCP/IP Printing ........................................................................................................................................................ 41
SMB Filing ........................................................................................................................................................................... 43
SMTP Server ....................................................................................................................................................................... 44
LDAP ...................................................................................................................................................................................... 46
HTTP ..................................................................................................................................................................................... 50
POP3...................................................................................................................................................................................... 52
Proxy Server ........................................................................................................................................................................ 53
NTP ........................................................................................................................................................................................ 54
WSD ...................................................................................................................................................................................... 55
Sleep Mode Network Settings ..................................................................................................................................... 56
3
Network Configuration
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System Administrator Guide
Network Configuration
AppleTalk
AppleTalk is a proprietary suite of protocols developed for networking computers by Apple, Inc. An
AppleTalk zone is a group of nodes or networks organized by departments or physical locations.
Before you begin:
Verify that there is an existing operational AppleTalk network.
Determine the AppleTalk Name you wish to assign to your printer.
Determine the AppleTalk Zone, if used, to assign to your printer.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click AppleTalk.
3. Under Protocol, select Enabled to enable the protocol.
4. Under Printer Name, type the printer name or use the default name. The default printer name is
based on the printer MAC address.
5. Under Zone Name, type a new zone name or use the default AppleTalk local zone. The default
AppleTalk local zone is *.
6. Click Apply to save the new settings or Undo to retain the previous settings.
7. Click Default All to reset settings to default values.
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Network Configuration
NetWare
NetWare is a network operating system developed by Novell to run various services using cooperative
multitasking.
Before you begin:
Ensure an existing operational NetWare network is available.
Verify that you have administrator rights to log in to a NetWare file server or tree.
Ensure that the printer is connected to the network.
Set up a print server object using the appropriate Novell utility. Refer to the Novell system
documentation for help.
Configuring NetWare Settings
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click NetWare.
3. Select Enabled to enable the protocol.
4. Select IP or IPX from the Filing Transport menu.
5. Select the Frame Type from the menu. Options are:
Auto
Ethernet II
Ethernet 802.2
Ethernet 802.3
6. Type a polling rate between 1–240 seconds for the print server in Queue Poll Interval. The default
value is 5 seconds.
7. Type the Printer Server Name. The default name is XRX_MAC address.
8. Type then retype the server password in the New Print Server Password and Retype New Print Server
Password fields.
9. Enable Select to save new password.
Service Advertising Protocol
Service Advertising Protocol (SAP) sends periodic broadcast messages to other network components
about available services on the printer. SAP facilitates dynamic adding and removing of services on an
IPX internetwork. As servers start up and shut down, they can advertise and remove their services using
SAP.
1. Under Protocol, select Enabled.
2. Under SAP Frequency, type the time in seconds between 15–300. The default time value is 60
seconds.
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System Administrator Guide
Network Configuration
Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.
Note: The NDS server is used for Workflow Scanning and Server Fax only.
Configuring NetWare Bindery Settings
Bindery services are a stand-alone database system that contains user information and security data.
NetWare can use Bindery services for authentication.
If you are using Bindery mode, under Bindery Settings, type the names of up to four primary file servers in
the File Server fields.
Configuring NetWare Directory Services (NDS) Settings
NetWare Directory Services (NDS) is a hierarchical, object-oriented database that represents all of the
assets of an organization in a logical tree structure. Assets can include printers, servers, computers,
people, organizations, and more.
1. Under NetWare Directory Services (NDS), select the preferred address type. Select IPv4 to set a
static IPv4 address or select Host Name to configure with an NDS server.
2. Type a name for the NDS tree. The default entry for this field is Xerox_DS_Tree. If you are using
bindery or bindery emulation, leave this field blank.
3. Type a name for the context. The default entry for this field is Xerox_DS_Context. If you are using
bindery or bindery emulation, leave this field blank.
4. Click Apply to save the new settings or Undo to retain the previous settings.
5. Click Default All to reset settings to default values.
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Network Configuration
FTP/SFTP Filing
File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a
TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup,
and Software upgrade can use FTP as a filing service.
Secure FTP (SFTP) is a standard network protocol that is used with SSH to ensure that data is encrypted
and transferred securely.
Configuring FTP and SFTP Filing Settings
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click FTP/SFTP Filing.
3. To configure FTP or SFTP filing settings for each service listed under Within Services, click the link.
4. Under Mode, select an option:
Passive mode transfers data over a random port specified by the FTP server from a connection
made from the printer.
Active mode transfers data over a fixed, known port from a connection made from the server.
5. Click Apply.
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System Administrator Guide
Network Configuration
Note: By default, TCP/IP is enabled. If you disable TCP/IP, enable it at the printer control panel before
you access CentreWare Internet Services.
IP
Internet Protocol (IP) is a protocol within the Internet Protocol Suite that manages the transmission of
messages from computer to computer.
Enabling TCP/IP
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch TCPIP Enablement.
4. Touch Enable for IPv4 or IPv6, then touch Save.
Configuring TCP/IP Settings at the Control Panel
Manually Configuring the Network Address
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing.
4. Touch Disabled, then touch Save.
5. Touch IP Address/Host Name.
6. Touch the field under IPv4 Address, then type the static IP address using the touch screen keypad.
7. Touch the field under Host Name, then type the host name.
8. Touch Save, then touch Close.
9. Touch Subnet and Gateway.
10. Touch Subnet Mask, then type the subnet mask address using the touch screen keypad.
11. Touch Save.
12. Touch IP Gateway, type the gateway address using the touch screen keypad, then touch Save.
Configuring Dynamic Address Settings
1. At the printer control panel, press the Machine Status button.
2. Touch Tools > Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing.
4. Touch DHCP, then touch Save.
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Network Configuration
Note: If DHCP is enabled, your company DHCP server can provide the following information.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare Internet Services. To
access IPv4 and IPv6 settings in CentreWare Internet Services, enable TCP/IP at the printer control
panel. If you disable TCP/IP or change the IP address, any dependent protocols are disabled and the
network controller restarts.
Configuring DNS/DDNS Settings at the Control Panel
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) are systems that map host
names to IP addresses.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch DNS Configuration.
4. Touch Domain Name, touch the field under Domain Name, type the domain name using the touch
screen keypad, then touch Save.
5. Touch DNS Servers.
a. Touch Primary DNS Server, then type the server address using the touch screen keypad.
b. Touch Alternate DNS Server #1, then type the server address using the touch screen keypad.
c. Touch Alternate DNS Server #2, then type the server address using the touch screen keypad.
d. Touch Save, then touch Close to exit the DNS Servers screen.
6. Touch Dynamic DNS Registration, and touch Enable under IPv4 or IPv6 if necessary.
Configuring IP Settings in CentreWare Internet Services
If your printer has a valid network address, you can configure TCP/IP settings in CentreWare Internet
Services.
Configuring IPv4
You can use IPv4 or IPv6 in addition to or in place of the other.
1. Under Protocol, select Enabled to enable the protocol.
2. Under IP Address Resolution select an option from the drop-down list. Depending on the option you
select, some or all of the fields can be disabled.
STATIC disables dynamic addressing and allows you to type a static IP address. Type the
Machine IP Address, Subnet Mask, and Gateway Address.
DHCP allows your DHCP server to assign an IP address to the printer. Dynamic DNS Registration
is enabled.
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System Administrator Guide
Network Configuration
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare Internet Services. To
access IPv4 and IPv6 settings in CentreWare Internet Services, enable TCP/IP at the printer control
panel. If you disable TCP/IP or change the IP address, any dependent protocols are disabled and the
network controller restarts.
3. To send a release request to the DHCP and DNS servers, under Remove this Device's IPv4 DHCP
Lease and DNS Registration at power down, select Enabled. If the servers grant the request, the
current IP address and any dynamic DNS name are released when the printer is turned off.
4. Under Zero-Configuration Networking, under Self Assigned Address, select Enabled. The Self
Assigned Address option instructs the printer to assign itself an address if a DHCP server does not
provide one.
5. Click Apply to save the new settings or Undo to retain the previous settings.
6. Click Default All to reset settings to default values. This option also disables FIPS 140 mode.
Configuring Settings for IPv6
IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the
Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with
other diagnostic functions. When first connected to a network, a host sends a link-local multicast router
solicitation request for configuration parameters. If suitably configured, routers respond to this request
with a router advertisement packet containing network-layer configuration parameters.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click IP > IPv6.
3. Under Protocol, select Enabled to enable the protocol.
To allow the router to assign address prefixes, under Stateless Addresses, enable Use Router Supplied
Prefixes.
4. Under Default Dynamic Host Configuration Protocol (DHCP) Settings, select how DHCP operates for
IPv6. Options are:
Use DHCP as directed by a router
Always enable DHCP for address assignment and other configuration data
Always enable DHCP for other configuration data only
Never use DHCP
5. To release the current DCHP-assigned address and any DNS name when the printer is turned off,
select Remove this Device's IPv6 DHCP Lease and DNS Registration at power down.
6. To specify an address manually, select Enable Manual Address. Select a Router Prefix from the
menu, or type a new router prefix and click Add.
7. To use an IPv6 address before using an IPv4 address, select Prefer IPv6 Address over IPv4.
8. Click Apply to save the new settings or Undo to retain the previous settings.
9. Click Default All to reset settings to default values.
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