Xerox B2500 MFP User Manual
Copyright Information
Copyright © 2006 by Oki Data. All Rights Reserved
Document Information ________________________________
B2500 MFP User’s Guide
P/N 59389201, Revision 1.0
November, 2006
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The
manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the
applicability of the information in it. Mention of software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty
of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.okiprintingsolutions.com
Trademark Information _______________________________
Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
ENERGY STAR is a trademark of the United States Environmental Protection Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States
and/or other countries.
Other product names and brand names are registered trademarks or trademarks of their proprietors.
Regulatory Information _______________________________
As an ENERGY STAR® Program Participant, the manufacturer has determined that this product meets the
ENERGY STAR guidelines for energy efficiency.
CE.jpg
ENE_crt_b_p.jpg
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2
Safety Warning
Repairs/maintenance: Repairs and maintenance should only be carried
out by a qualified technician. There are no user serviceable parts inside
the machine. To reduce the risk of electrical shock, you must not carry out
these operations yourself. Opening or removing the covers exposes you to
two hazards:
- The laser beam can cause irreversible eye damage.
- Contact with electrical components can lead to electrical shock.
For installation conditions and safety precautions, refer to the separate
Safety/Installation Instructions booklet provided.
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3
B2500 MFP
Dear customer
For your security and comfort, we urge you to carefully read the Safety/Warranty/Regulatory
booklet before any use.
By buying this multifunction machine, you have opted for a quality product. Your device satisfies the
different specifications of a modern office automation tool.
This machine allows you to scan in color and black and white, to print and copy in black and white. You
can connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000SP3/XP).
Install the software included to use the multifunction device as a printer. Besides, you can scan, edit
and save documents through the PC. You have a connection with a WLAN adaptor (optional equipment)
to communicate with a personal computer.
WLAN is an option working only with an original adaptor that you can obtain from your retailer. You will
find further information on our Internet website.
Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The multifunction machine hereby described, comes with a 600 dpi scanner and a black and white laser
printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you
to use your multifunction machine like a scanner and a printer from a personal computer. It also gives
you the possibility to manage your multifunction machine.
Consumables
Refer to the Consumables section of this booklet.
Dear customer
B2500 MFP User’s Guide
4
Contents
B2500
Dear customer . . . . . . . . . . . . . . . . . . . . . 4
Consumables . . . . . . . . . . . . . . . . . . . . . 4
Installation . . . . . . . . . . . . . . . . . . . . . . . . 7
Location conditions . . . . . . . . . . . . . . . . . 7
Cautions of use . . . . . . . . . . . . . . . . . . 7
Terminal description . . . . . . . . . . . . . . . . 9
Front side . . . . . . . . . . . . . . . . . . . . . . 9
Back side . . . . . . . . . . . . . . . . . . . . . 10
Command panel . . . . . . . . . . . . . . . . . . 11
Packaging contents . . . . . . . . . . . . . . . . 12
device installation . . . . . . . . . . . . . . . . . 13
Loading paper . . . . . . . . . . . . . . . . . . . . 13
Loading paper in the main unit tray
and supplementary paper feed . . . . . . 13
Paper Handling . . . . . . . . . . . . . . . . . . . 13
Humidity control . . . . . . . . . . . . . . . . 13
Handling the unit . . . . . . . . . . . . . . . . . . 13
Moving the unit . . . . . . . . . . . . . . . . . 13
Paper Feed cassette insertion . . . . . . . . . 13
Paper delivery stop . . . . . . . . . . . . . . . . 15
Paper insertion in the manual input tray . 15
Toner Cartridge installation . . . . . . . . . . 16
Starting your device . . . . . . . . . . . . . . . 17
Device connection . . . . . . . . . . . . . . . 17
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Simple copy . . . . . . . . . . . . . . . . . . . . . 18
Special copying . . . . . . . . . . . . . . . . . . . 18
Special copy setup . . . . . . . . . . . . . . . . . 18
Resolution setup . . . . . . . . . . . . . . . . 18
Zoom setup . . . . . . . . . . . . . . . . . . . 19
Scan origin setup. . . . . . . . . . . . . . . . 19
Contrast setup . . . . . . . . . . . . . . . . . 19
Brightness setup . . . . . . . . . . . . . . . . . . 19
Paper type setup . . . . . . . . . . . . . . . . 19
Paper tray selection . . . . . . . . . . . . . . 19
Scan margins setup . . . . . . . . . . . . . . 19
Left and right printing margins setup . . 19
Top and bottom printing margins setup 19
Parameters/Setup . . . . . . . . . . . . . . . . . 20
Print the functions guide . . . . . . . . . . . . 20
Print the list of setups . . . . . . . . . . . . . . 20
Lock the keyboard . . . . . . . . . . . . . . . . . 20
Activate the keyboard lock . . . . . . . . . . . 20
Read the counters . . . . . . . . . . . . . . . . . 20
Display the consumables status . . . . . . . 20
Calibrate your scanner . . . . . . . . . . . . . . 20
Switches your machine to standby
mode (ECO) . . . . . . . . . . . . . . . . . . . . . 20
Save your toner cartridge . . . . . . . . . . . . 21
Setup the printing format . . . . . . . . . . . . 21
Declare the number of authorized WEP keys 21
Setup the display language . . . . . . . . . . 21
Setup of the default paper format . . . . 21
WLAN network . . . . . . . . . . . . . . . . . . . . 22
Type of radio network . . . . . . . . . . . . . . 22
Radio infrastructure network. . . . . . . . 22
Radio ad-hoc network . . . . . . . . . . . . 22
Radio networks (WLAN) . . . . . . . . . . . . . 22
Connect your WLAN adaptor . . . . . . . . . . 23
Configure your network . . . . . . . . . . . . . .23
Creating or rejoining a network. . . . . . .23
Referring to or changing your
network parameters . . . . . . . . . . . . . .24
An example of how an AD-HOC
network may be set up . . . . . . . . . . . .25
Setting up a multifunction machine . . . .25
Setting up the PC . . . . . . . . . . . . . . . .26
USB memory key . . . . . . . . . . . . . . . . . . . 27
Use of the USB memory key . . . . . . . . . . .27
Print your documents. . . . . . . . . . . . . .27
Print the list of files located in the
key. . . . . . . . . . . . . . . . . . . . . . . . .27
Print the files located in the key . . . . .27
Delete your files located in the key . . . .27
Analyze the USB memory key content . . . .28
Save a document on a USB memory key . .28
PC Features . . . . . . . . . . . . . . . . . . . . . . . 29
Introduction . . . . . . . . . . . . . . . . . . . . . .29
Configuration requirements . . . . . . . . . . .29
Installation . . . . . . . . . . . . . . . . . . . . . . .29
Install the software on your PC . . . . . . .29
Connections . . . . . . . . . . . . . . . . . . . .31
USB Connection . . . . . . . . . . . . . . . .31
If USB cable is Installed Before
Software . . . . . . . . . . . . . . . . . . . . .31
Test the driver installation.. . . . . . . .31
Wireless connection . . . . . . . . . . . . .32
Uninstall the software from your PC. . . .32
Multifunction Terminal's Supervision . . . . .33
Checking the connection between the PC
and the multifunction machine . . . . . . .33
MF Director . . . . . . . . . . . . . . . . . . . . . .33
Graphical presentation . . . . . . . . . . . . .33
Utilities and applications activation . . . .34
MF Monitor . . . . . . . . . . . . . . . . . . . . . . .34
Graphical presentation . . . . . . . . . . . . .34
Display the consumable status . . . . . . .34
Scan To . . . . . . . . . . . . . . . . . . . . . . .34
Companion Suite Pro LL functions . . . . . . .35
Document analysis . . . . . . . . . . . . . . .35
Analysis with Scan To . . . . . . . . . . . .35
Analysis from a TWAIN compatible
software . . . . . . . . . . . . . . . . . . . . .35
Printing . . . . . . . . . . . . . . . . . . . . . . .35
Printing with the multifunction machine35
Maintenance . . . . . . . . . . . . . . . . . . . . . . 36
Service . . . . . . . . . . . . . . . . . . . . . . . . .36
General information. . . . . . . . . . . . . . .36
Toner cartridge replacement. . . . . . . . .36
Issues with smart cards . . . . . . . . . . . .36
Cleaning . . . . . . . . . . . . . . . . . . . . . . . .37
Scanner reading system cleaning . . . . .37
Printer cleaning . . . . . . . . . . . . . . . . . . . .37
Printer external cleaning . . . . . . . . . . .37
Printer issues . . . . . . . . . . . . . . . . . . . . .37
Error messages . . . . . . . . . . . . . . . . . .37
Paper jam . . . . . . . . . . . . . . . . . . . . . . .37
Miscellaneous issues . . . . . . . . . . . . . . . .38
B2500 MFP User’s Guide
5
Specifications . . . . . . . . . . . . . . . . . . . . . 39
Physical specifications . . . . . . . . . . . . 39
Electrical specifications. . . . . . . . . . . . 39
Environmental specifications . . . . . . . . 39
Peripheral specifications . . . . . . . . . . . 39
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Consumables . . . . . . . . . . . . . . . . . . . . . 41
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
B2500
B2500 MFP User’s Guide
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B2500
Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected
location has the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device.
During the installation, make sure to place the machine thirty centimeters away from the
surrounding objects so all the lids can be easily opened.
- Make sure that this location does not present any ammonia nor any other organic gasses emission
hazard.
- The ground outlet (refer to the Safety Warning notices presented in the Safety chapter) to which
you plan to connect the machine shall be located close to this one and have an easy access.
- Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air
conditioning, heating or ventilation system, nor in an area subject to big temperature or humidity
fluctuations.
- Choose a solid and horizontal surface on which the machine will not be exposed to intense
vibrations.
- Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to draperies or any other flammable objects.
- Choose a location where the water and other splashes of liquid are limited.
- Make sure that this location is dry, clean and dust free.
1 - Installation
Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 50 °F to 89.6 °F (10 °C to 32 °C) with a maximum fluctuation of 10 °C per hour.
- Humidity: 15 to 80% of ambient humidity (without condensation), with a maximum fluctuation of
20% per hour.
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off or open the lids while printing.
- Never use gas or flammable liquids, or objects generating a magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged
cord presents a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the
cord damaged and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard
or an electric shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electrical cables.
Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting
an interface cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact
with these circuits can cause an electric shock risk.
B2500 MFP User’s Guide
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B2500
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the
machine via the ventilation ports or other ports. Such items create fire hazards or electric shock
hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the
machine with water or liquid can cause a fire hazard or an electric shock hazard.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the
power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock
hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug
the power cord immediately and contact your retailer. Otherwise, you would face a fire hazard or
1 - Installation
an electric shock hazard.
- Avoid using the machine during a thunderstorm, this can cause an electric shock hazard due to
lightning.
Paper for printing: if you use paper already printed by your machine or another printer, the printing
quality may not be optimal.
Make sure to place the machine in a well ventilated area. When operating, the printer
generates a small amount of ozone. An unpleasant smell can come from the printer if it
is used intensively in a poorly ventilated area. For a secure use, make sure you place the
machine in well ventilated area.
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Terminal description
Front side
1
10
9
8
B2500
2
1 - Installation
3
4
7
1 Commands panel
2 Scanner Cover
3 Paper output
4 Master USB connection (USB key)
5 Cartridge access cover
6 Paper tray
7 Manual paper feed setup guides
8 Manual Input Tray
9 Fold-down stop for paper delivery
10 Smart card insertion point
6
5
B2500 MFP User’s Guide
9
Back side
1 - Installation
B2500
1
4
1 Paper jam cover
2 Power supply cord connection
3 On/Off switch
4 Slave USB connection (for PC)
2
3
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Command panel
B2500
1 - Installation
1. Screen
2. Digital keypad
3.
SCAN
Button: document scan to the PC
4.
COPY
Button: local copy
5.
STOP PRINT
6. Button: validation
7.
OK
Button: confirms the displayed selection
8. Button: menu access and navigation down the menus
9.C Button: back to the previous menu and input correction
10. Button: navigation up the menus
11. Button: stop the current operation
ECO
12.
13. Button: color analysis mode selection
14. Button: analysis resolution setup
15. Button: contrast setup
Button: sets up the activation delay
Button: stops the current printing
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Packaging contents
The packaging contains the items listed below:
Multifunction device
1 - Installation
1 toner cartridge
B2500
1 installation guide, 1 PC installation/user guide CD ROM
1 power cord
1 booklet (safety and warranty))
B2500 MFP User’s Guide
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B2500
device installation
1 Unpack the device.
2 Install the device respecting the security notices stated at the beginning of this booklet.
3 Remove all stickers from the machine.
4 Remove the plastic protection film from the display screen.
Loading paper
Loading paper in the main unit tray and supplementary paper feed
(1) Paper to be used must be inserted with the face down, and abutting the side and back guides. Not
abutting the paper may cause feed failure, skewing, and paper jams.
(2) Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this
may cause feed failure, skewing, and paper jams.
(3) Adding paper to the stack may cause double feeding, and should be avoided.
(4) When withdrawing the cassette from the main unit, always support it with both hands.
Pulling the cassette out quickly with one hand, may lead to it being unable to be supported, and being
dropped.
Paper Handling
(1) Paper curling must be corrected before printing.
(2) Curls must not exceed 10 mm.
(3) Care must be taken with storage to prevent feed faults and image defects due to leaving the paper
in conditions of high humidity.
Adding paper to the pile, or splitting the pile may cause feeding problems, and must be avoided.
1 - Installation
Humidity control
(1) Do not use paper which has become damp, or paper which has been left unused for a very long time.
(2) After opening the paper, it must be kept in a plastic bag.
(3) Do not use paper with waved ends, paper which is creased, paper with crumples, and any other non-
normal paper.
Handling the unit
Moving the unit
When moving the unit on a desk, it must be lifted, and not dragged.
Paper Feed cassette insertion
Your device accepts a number of formats and types of papers.
You can use paper weighing between 17 and 28 lb. (60 and 105 g/m2).
B2500 MFP User’s Guide
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