Xerox 7428, 7435 User Manual

WorkCentre® 7400 Series

Multifunction Printer

WorkCentre 7425/7428/7435

System Administrator Guide

English

Français Guide de l’administrateur système

Español Guía del administrador del sistema

Português Guia de Administração do Sistema

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, CentreWare®, WorkCentre®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the United States and/or

other countries.

Adobe

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of

Adobe Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Computer, Inc. in the

United States and/or other countries.

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

HP-GL

IBM

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and/or

other countries.

Novell

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks of

Novell, Incorporated in the United States and/or other countries.

SGI

IRIX® is a trademark of Silicon Graphics, Inc.

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other

Sun countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

As an E

NERGY STAR

efficiency. The E

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

NERGY STAR name and logo are registered U.S. marks.

Contents

1 General Information

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2 Installation

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Changing the Default Main Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Print Driver Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Supported Operating Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Obtaining Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

NetBIOS over IP Peer to Peer Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

NetBIOS over IP Client/Server Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

IPP Printing – Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

EtherTalk (AppleTalk) Peer to Peer Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Common UNIX Printing System (CUPS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing Unicode Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

3 Administrative Tools

Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

System Administrator Login ID and Passcode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Changing Internet Services (HTTP) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Proxy Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Status Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Jobs Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Print Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Scan Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Properties Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Details of Some Properties Tab Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Support Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

4 Network Management

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Ethernet Speed Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

TCP/IP Protocol Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Accessing TCP/IP Protocol Settings at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

TCP/IP LPD Enablement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Changing LPD Settings at the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

WorkCentre 7425/7428/7435

System Administrator Guide

TCP/IP Dynamic Addressing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

TCP/IP Configuration Selection List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

IP Filtering (IP Address Restriction) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Configure Port 9100 (Raw Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Microsoft (NetBIOS over IP) Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Before You Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

IPP Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Changing IPP Settings at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

EtherTalk (AppleTalk) Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Changing EtherTalk Settings at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

AS400 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

5 Security

Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Configuring Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Configuring Xerox Secure Access (Authentication) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

802.1x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Encryption Service Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Configuration of HTTPS (SSL/TLS) Communication Encryption. . . . . . . . . . . . . . . . . . . . . 76

Configuration of E-mail Encryption/Digital Signature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Configuration of Scan File Signatures (PDF/XPS Documents) . . . . . . . . . . . . . . . . . . . . . . 81

IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

FIPS 140-2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Scheduled Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Secure Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Configuring Secure Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using Secure Print from the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using Secure Print from CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Xerox Common Access Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Supported Card Readers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Supported Card Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Installing the Common Access Card Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Enabling and Configuring the Common Access Card Feature . . . . . . . . . . . . . . . . . . . . . . 92

6 Scanning and Faxing

Enabling Options with Software Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Special Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

WorkCentre 7425/7428/7435

System Administrator Guide

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

E-mail Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Installation Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

LDAP Server Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Network Scanning (Using Templates) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Installation Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Configure a Scan Filing Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Configure a Scan Filing Repository using FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Configure a Scan Filing Repository using SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Testing Network Scanning (using templates) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Scan to PC (FTP/SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Installation Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Enabling Ports and Setting TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Receiving Computer Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Adding the Receiving Computer’s Address to the Address Book . . . . . . . . . . . . . . . . . . . 124

Using the Scan to PC (FTP/SMB) Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Preparing for Scan to Home Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Configure Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Scanning to the Printer’s Hard Drive (Folders) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Setting Up Folders at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Setup and Use of Job Flow Sheets with Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Enabling Ports and Setting TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Configuring the SNMP Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Creating Job Flow Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Scan to PC Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Installing and Using the Network Scanner Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Before Installing the Network Scanner Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Installing the Network Scanner Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Uninstalling the Network Scanner Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Importing Scanned Data from the Folder to an Image-Editing Application . . . . . . . .138

Importing Scanned Data from the Folder using Network Scanner Utility 3. . . . . . . . .139

Xerox Extensible Interface Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

XEIP Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

LAN Fax (PCL Drivers) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

LAN Fax (PostScript Drivers) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

WorkCentre 7425/7428/7435

System Administrator Guide

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Installation Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Configure a Fax Filing Location (Repository) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Configure a Fax Filing Repository using FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Configure a Fax Filing Repository using SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

Configure a Fax Filing Repository using SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Features that Support Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Internet Fax (iFAX) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Installation Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Enabling the E-mail Ports and Setting TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Configuring the E-mail Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Testing iFAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

7 Printer Management

Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Enabling Xerox Standard Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Create a Group Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171

Create a User Account and Set Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Maximum Usage Limits and Resetting Individual Usage Limits . . . . . . . . . . . . . . . . . . . 172

Using XSA at the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

Resetting Usage Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

Print a Usage Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

Enable XSA in your Print Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

Backing Up XSA Data and Settings and Cloning to Another Device. . . . . . . . . . . . . . . . 174

Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Annotation (Bates Stamping) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Configuring Bates Stamp Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

Configuring a Precise Bates Stamp Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

Media Card Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Media Card Reader Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Supported Media and File Formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Inserting and Ejecting Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Media Print Text Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Index Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Selecting and Printing Photo Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182

USB Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Supported Media and File Formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184

Selecting and Printing Text Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Selecting and Printing Photo Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

WorkCentre 7425/7428/7435

System Administrator Guide

Thumbnail Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

Hard Disk Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

To Verify or Change Hard Disk Data Encryption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Encryption Key For Confidential Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Xerox Smart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Enable communications with the Xerox Smart eSolutions Server . . . . . . . . . . . . . . . . . .189

Cancelling Communications with the Xerox Smart eSolutions Server . . . . . . . . . . . . . .190

8 Troubleshooting

General Troubleshooting Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192

TCP/IP Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Check Physical Media and Network Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

At the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

At the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194

NetBIOS over IP Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Check Physical Media and Network Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

At the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

At the DNS or WINS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196

At the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196

IPP Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Check Physical Media and Network Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

At the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

At the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199

EtherTalk Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .201

Check Physical Media and Network Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

At the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

At a Macintosh Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Scanning to Hard Drive Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Check Physical Media and Network Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

At the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202

At the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

At the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203

Image Quality Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Color Calibration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

WorkCentre 7425/7428/7435

System Administrator Guide

WorkCentre 7425/7428/7435

System Administrator Guide

General Information

This chapter includes:

• Resources on page 10

General Information

Resources

You can get information about your printer from the following sources.

Information Source

Installation Guide Quick Use Guide User Guide (PDF) User Documentation

Information about menu selection or error messages on control panel

Information pages

Print Drivers www.xerox.com/office/WC7425_WC7428_WC7435drivers

Recommended Material List – North America Recommended Material List – Europe

Online Support Assistant Tec h nic a l Supp o rt

Registration www.xerox.com/office/register

Supplies www.xerox.com/office/WC7425_WC7428_WC7435support

Packaged with printer Packaged with printer Customer Documentation CD

www.xerox.com/office/WC7425_WC7428_WC7435docs

Control panel Help (?) button Control panel menu

www.xerox.com/paper www.xerox.com/europaper

www.xerox.com/office/WC7425_WC7428_WC7435support www.xerox.com/office/WC7425_WC7428_WC7435support

WorkCentre 7425/7428/7435

System Administrator Guide

Installation

This chapter includes:

• Installation on page 12

• Print Driver Installation on page 13

Installation

Overview

1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the other end

of the cable to the RJ–45 socket at the rear of the printer.

2. Set the printer's power switch to On and wait until the main screen is displayed.

3. Print a Configuration Report. Refer to the Configuration Report to determine which ports and

protocols are enabled for your network. For more information see Configuration Report on page 22.

4. Enable the printer’s internet services (HTTP) and TCP/IP protocol so that you can configure the

printer using the CentreWare Internet Services Web interface. For more information see

CentreWare Internet Services on page 23.

5. Install the print drivers and set up computers to communicate with the printer.

6. If you have purchased optional features for your printer, such as Scanning to the printer's Hard

Drive, configure these options. For more information see Scanning and Faxing on page 97.

Changing the Default Main Screen

1. Press the Log In/Out button on the control panel.

2. Enter the System Administrator’s Login ID and Passcode if prompted (default admin, 1111), and

press Enter.

3. Press the Machine Status button.

4. Touch the Too l s tab.

5. Touch Common Service Settings, touch Screen/Button Settings, select Service Screen Default,

touch Change Settings, make your selection and touch Save.

6. Touch Close until the Tools tab is displayed.

7. Wait for the Auto Clear service to log you out.

WorkCentre 7425/7428/7435

System Administrator Guide

Print Driver Installation

Supported Operating Systems

• Windows 2000 Professional, 2000 Server, 2003 Server, XP Professional, Vista

• Macintosh OSX 10.3 and newer

•UNIX

Obtaining Drivers

Drivers are on a CD that came with your printer. If you do not have the CD, you can download drivers at

www.xerox.com/office/WC7425_WC7428_WC7435drivers.

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing

Windows Print Driver Installation

1. On the Windows XP desktop, click Start, then Printers and Faxes. The Vista path is Start\Control

Panel\Printer(s).

2. Double-click Add Printer.

3. When the Add Printer Wizard screen displays, click Next.

4. Select Local Printer and deselect Automatically detect and install my Plug and Play printer.

Click Next.

5. Select Create a new port and choose LPR from the Typ e drop down menu. (LPR becomes available

when Print Services for UNIX is installed, as above).

Note: If you prefer to print raw data to Port 9100 on the printer, choose Standard TCP/IP Port. Click

Next.

6. When prompted, enter the IP address of the printer.

7. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can

accept the default name provided by Windows. Click Next.

8. You will be prompted for a print driver. Select Have Disk and browse to the location of your print

driver.

9. Select the .INF file, then click Open.

10. When the Install from Disk screen displays, verify that the path and file name are correct and click

OK.

11. Select the model that corresponds to your printer and click Next.

12. Enter a name for your printer and select either Yes or No to make this printer your default printer.

Select Yes if you will be printing primarily to this printer from your applications. Click Next.

13. Select Ye s to print a test page. Click Next.

14. Click Finish.

WorkCentre 7425/7428/7435

System Administrator Guide

Installation

Configure the Print Driver

1. Click Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s).

2. Right click the printer's icon and select Properties.

3. Use the available tabs to set the printer's job processing defaults, including enabling Bi-Directional

Communication. Additional settings may be accessed by clicking the Printing Preferences button

on the General Tab.

NetBIOS over IP Peer to Peer Printing

Before You Start

1. Obtain the print driver for your computer's operating system. See Obtaining Drivers on page 13.

2. Print a Configuration Report. See Configuration Report on page 22.

3. On the Configuration Report, verify that SMB and TCP/IP are enabled. Verify that the workgroup's

default name is Workgroup, or a valid, 15 character maximum, workgroup name. Also note the

printer's SMB Host Name (which assures the uniqueness of the printer's name within the

Workgroup). To enable SMB, see Microsoft (NetBIOS over IP) Networks on page 52. Modify the

name of the Workgroup, or printer's name (SMB Host name) using CentreWare Internet Services.

4. Make sure to configure the DNS/WINS Server(s) for NetBIOS name to IP address resolution. Then

provide the printer with the addresses of the Servers. For more information, see TCP/IP Protocol

Configuration on page 43.

An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing

Note: Experienced System Administrators can use the following procedure:

1. On Windows XP computers, from the Properties selection of the Local Area Connection icon,

verify that the Internet Protocol (TCP/IP) is installed. Select the protocol and click Properties. Verify

that TCP/IP is configured for use of the DNS Server. Click the Advanced button and select the DNS

tab. Verify that the check box labeled Register this connection's addresses in DNS is checked. Select

the WINS Tab and verify that the NetBIOS setting is set to either Use NetBIOS Setting from the

DHCP Server, or that NetBIOS is enabled over TCP/IP. Click Cancel twice and verify that the Client

for Microsoft Networks is installed. Finally, with your Operating System Installer Disk readily

available, through Add/Remove Programs and Add/Remove Windows Components, select Other

Network File and Print Services. Click Details, check the box for Print Services for UNIX, and click

OK and Next.

2. When prompted for the Name or address of the server providing LPD enter the printer's SMB Host

Name as seen on the printer's Configuration Report.

3. When prompted for a queue name, enter your preference of an easily-identified name for this

printer.

4. Install the print driver on your computer and, when prompted to select a port to print through,

select the LPR port that you just created.

5. Print a Test Print to verify successful communication with the printer.

WorkCentre 7425/7428/7435

System Administrator Guide

Print Driver Installation

NetBIOS over IP Client/Server Printing

Before You Start

1. Obtain the print driver for your computer's operating system. See Obtaining Drivers on page 13.

2. Print a Configuration Report. See Configuration Report on page 22.

3. On the Configuration Report, verify that SMB is enabled. Also, verify that TCP/IP is enabled as one

of the supported protocols. To enable SMB, see Microsoft (NetBIOS over IP) Networks on page 52).

4. Set Up a Server to Queue Jobs to the Printer. If you have not already set up a Server, for a quick-

step set up procedure, for help see Microsoft (NetBIOS over IP) Networks on page 52.

Windows Print Driver Installation

Verify that the Correct Protocols and Services are Installed in the Computer

1. Verify that the Internet protocol (TCP/IP) is installed in the Computer. On the Windows XP desktop,

click Start, Control Panel, and double click Network Connections. Right click the Local Area

Connection icon and select Properties.

On the Windows 2000 Desktop, right click the My Network Places icon and select Properties. Right

click the Local Area Connection icon and select Properties.

2. Verify that the Internet Protocol (TCP/IP) has been loaded. If it has, click this item and click the

Properties button to verify that this computer is using either a dynamic or static method to obtain

a valid TCP/IP address.

3. Also verify that this computer is using a DNS (or WINS) Server for resolution of the NetBIOS Host

name (typically the same name as the computer's Internet host name). If the TCP/IP protocol is

not loaded, click the Install… button, then select Protocol as the type of network component that

you wish to install. Click the Add… button and select Internet Protocol (TCP/IP).

4. With your operating system installer disk readily available, click the Have Disk… button and follow

any remaining instructions.

5. Verify that the Client for Microsoft Networks is installed in the computer. On the Windows XP

desktop, click Start, Control Panel, and double click Network Connections. Right click the Local

Area Connection icon and select Properties.

On the Windows 2000 Desktop, right click the My Network Places icon and select Properties. Right

click the Local Area Connection icon and select Properties.

6. If the Client for Microsoft Networks is not loaded, click the Install… button, then select Client as

the type of network component that you wish to install.

7. Click the Add… button and select Client for Microsoft Networks.

8. With your operating system installer disk readily available, click the Have Disk… button and follow

any remaining instructions.

Add the Printer to the Windows Desktop

1. On the desktop, from Start, select Printers and Faxes.

2. Double-click Add Printer. From Printer Tasks, select

3. When the Add Printer Wizard displays, click Next.

4. Select Network Printer and click Next.

Add a printer.

WorkCentre 7425/7428/7435

System Administrator Guide

Installation

5. In Windows XP, on the Specify a Printer screen, select Connect to this printer (or to browse for a

printer, select this option and click Next). As a shortcut, if you know the UNC (Universal Naming

Convention) of the printer, enter it in the text box. Click Next.

In Windows 2000, on the Locate Your Printer screen, select Type the printer name or click next to

browse for a printer. Click Next.

6. When the Browse for Printer screen displays, wait for the screen to finish loading its list of Shared

Printers. The displayed format for many of these Shared Printers is the UNC of the Printer (for

example, \\computer (i.e. Server) name\share (i.e. Printer) name).

7. On the Browse for Printer screen, either click one of the displayed Servers or UNCs, or enter the UNC

of your server and its shared printer. Click Next.

8. When prompted for the driver files, select Have Disk and browse to the location of your print driver.

9. Select the .INF file then click Open.

10. When the Install from Disk screen displays, verify the path and file name are correct and click OK.

11. Select the model that corresponds to your Printer and click Next.

12. Enter a name for your Printer and select either Yes or No for making this printer your default

Windows printer. Select Yes if you will be printing primarily to this printer from your Windows

applications. Click Next.

13. Select Ye s to print a test page. Click Next.

14. Click Finish.

Configure the Print Driver

1. On the desktop, from Start, select Printers and Faxes.

2. Right click the printer's icon and select Properties.

3. Use the available tabs to set the printer's job processing defaults, including enabling Bi-Directional

Communication. Additional settings may be accessed by clicking the Printing Preferences button

on the General Tab.

IPP Printing – Windows

IPP (the Internet Printing Protocol) enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port. This printing service is available for other computer operating systems through downloads from the Microsoft Web site. Follow the instructions provided by Microsoft to install the IPP service on operating systems other than Windows 2000 and XP.

Before You Start

1. Obtain the print driver for your computer's operating system. See Obtaining Drivers on page 13.

2. Print a Configuration Report. See Configuration Report on page 22.

3. On the Report, under the TCP/IP data label, verify that the printer has a valid IP Address, Subnet

Mask, and Gateway displayed. If it does not, assign these addresses to the printer. For more

information see TCP/IP Protocol Configuration on page 43.

4. On the Report, verify that Port 9100 is displayed with a Port Status of Enabled. If it is not, enable

Port 9100. Click the Port Status in the Connectivity folder on the Properties tab of

CentreWare Internet Services and make sure that the Port 9100 check box is selected.

WorkCentre 7425/7428/7435

System Administrator Guide

Print Driver Installation

5. On the report, verify that IPP is enabled. If it is not, enable it. See IPP Configuration on page 54.

6. Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing. Enter

your printer’s IP address into your Web browser’s address field to access

CentreWare Internet Services. Click the Properties tab. Click the Connectivity folder, then on the

Protocols folder and select IPP. Verify that the DNS Enablement check box is selected.

Verify that TCP/IP is Installed in the Computer

1. On the Windows 2000 Desktop, right click the My Network Places icon and select Properties. Right

click the Local Area Connection icon and select Properties.

On the Windows XP desktop, click Start, Control Panel, and double click Network Connections.

2. Right click the Local Area Connection icon and select Properties.

3. Verify that the Internet Protocol (TCP/IP) has been loaded. If it has, click this item and click the

Properties button to verify that this computer is using either a dynamic or static method to obtain

a valid TCP/IP address.

4. If the TCP/IP protocol is not loaded, click the Install… button, then select Protocol as the type of

network component that you wish to install. Click the Add… button and select Internet Protocol

(TCP/IP).

5. With your Operating System Installer Disk readily available, click Have Disk… and follow any

remaining instructions.

6. Once the protocol has been installed, you can click the item and click the Properties button to verify

or set up the method being used for TCP/IP addressing.

Add the Printer to the Windows Desktop

1. On the desktop, from the Start menu, select Printers and Faxes. The Vista path is Start\Control

Panel\Printer(s).

2. On Windows XP, from Printer Tasks, select Add a printer.

3. When the Add Printer Wizard displays, click Next.

4. Select Network Printer and click Next.

5. To create an IPP printer select Connect to a printer on the Internet….

6. Type http:// followed by the printer's fully qualified Domain name or IP address in the URL field.

You may have to type /ipp after the printer's name or ip address. the printer's name can be either

the Internet Host Name or the SMB Host Name as shown on the printer's Configuration Report,

depending on the name resolution used by your network (DNS or WINS).

7. Click Next.

8. When prompted for the driver files, select Have Disk

and browse to the location of your print driver.

9. Select the .INF file then click Open.

10. When the Install from Disk screen displays, verify the path and file name are correct and click OK.

11. Select the model that corresponds to your printer and click Next.

12. Enter a name for your printer and select either Yes or No for making this printer your default

Windows printer. Select Yes if you will be printing primarily to this printer from your Windows

applications. Click Next.

13. Select Ye s to print a test page. Click Next.

14. Click Finish.

WorkCentre 7425/7428/7435

System Administrator Guide

Installation

Configure the Print Driver

1. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control

Panel\Printer(s).

2. Right click the printer's icon and select Properties. Use the available tabs to set the printer's job

processing defaults, including enabling Bi-Directional Communication. Additional settings may be

accessed by clicking the Printing Preferences button on the General tab.

EtherTalk (AppleTalk) Peer to Peer Printing

Before You Start

1. Obtain the print driver for your computer's operating system. See Obtaining Drivers on page 13.

2. Print a Configuration Report. See Configuration Report on page 22.

3. On the Configuration Report, under the EtherTalk data label, verify that the EtherTalk port is

enabled, and that the printer has been assigned an EtherTalk (Printer) Name and an EtherTalk

zone. If one or more of these parameters needs to be configured, see EtherTalk (AppleTalk)

Configuration on page 57.

Installation Instructions for Macintosh OS X 10.3 and Newer

1. Double click to open the folder containing the drivers.

2. Double click to open the machine model.dmg.

3. Double click to open the machine model.pkg file.

4. When the Welcome screen displays, click Continue.

5. Click Continue, then Agree or Accept to accept the License Agreement.

6. Select the required disk (if necessary) where you want to install the printer. Click Continue.

7. Click Install.

8. Click Close, and restart the computer.

9. When the computer has restarted, double click the hard drive icon.

10. Double click the Applications icon.

11. Double click the Utilities folder.

12. Double click Print Center icon.

13. Double click Add to add a new printer.

14. Select AppleTalk as your network protocol.

15. Select the required AppleTalk zone.

16. Select the printer that you wish to set up.

17. Select the Printer Model (that is, choose the PPD for your printer).

18. Click Add.

19. Print a document from an application to verify that the printer is installed correctly.

WorkCentre 7425/7428/7435

System Administrator Guide

Print Driver Installation

Common UNIX Printing System (CUPS)

Overview

The Common UNIXS Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers.

Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.

Before You Start

Verify that IPP and Port 9100 are enabled at your printer. For more information see IPP Configuration on page 54 and Configure Port 9100 (Raw Printing) on page 51.

Installing CUPS on the UNIX computer

The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products and available for downloading at

www.cups.org/documentation.php. An Overview of the Common UNIX Printing System, Version 1.1 by

Easy Software is also available at this site.

A case history of the building and installation of CUPS source code on a FreeBSD 4.2 machine, is described in the article entitled Using CUPS – the Common UNIX Printing System, by Ralph Krause, available at www.cups.org, through thes/documentation/tutorials/BSD Today – Using CUPS selections. Directory locations for the CUPS files, as described in this article, are the following:

• Programs were copied to /usr/local/bin and usr/local/sbin.

• Documentation was copied to /usr/local/share/docs/cups.

• A directory called /usr/local/share/cups was created for various CUPS data files.

• The configuration files were copied to /usr/local/etc/cups.

The binary distribution of CUPS is available in tar format with installation and removal scripts, as well as in rpm and dpkg formats for RedHat and Debian versions of Linux. After logging into the computer as root (su) and downloading the appropriate files to the root directory, the CUPS installation process begins as follows:

Tar format:

After untarring the files, run the installation script with ./cups.install (and press Enter).

RPM format:

rpm -e lpr

rpm -i cups-1.1-linux-M.m.n-intel.rpm (and press Enter).

WorkCentre 7425/7428/7435

System Administrator Guide

Installation

Debian format:

dpkg -i cups-1.1-linux-M.m.n-intel.deb (and press Enter).

Note: RedHat Linux, versions 7.3 and newer, include CUPS support, so software downloading is

unnecessary. Also, CUPS is the default printing system used by Mandrake Linux.

Installing the Xerox PPD on the Computer

The Xerox PPD for CUPS should be available on one of the CDs that came with your printer. If you no longer have the CDs, download the PPD from:

www.xerox.com/office/WC7425_WC7428_WC7435support.

From the CD or from the downloaded Internet file, with root privileges copy the PPD into your cups ppd folder on your computer. If you are unsure of the folder's location, use the Find command to locate the ppd's. An example of the location of the ppd.gz files in RedHat 8.1 is /usr/share/cups/model.

Adding the Xerox Printer

1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be

restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The

command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in

System V and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the

source code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd press Enter).

2. Type http://localhost:631/admin into the address (URL) box of your Web browser and press Enter.

3. For User ID, type root. For the requested password, type the root password.

4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list.

Printing with CUPS

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.

• Use the -d option with the lp command to print to a specific printer.

lp -dprinter filename (and press Enter)

• Use the -P option with the lpr command to print to a specific printer.

lpr -Pprinter filename (and press Enter)

For complete information on CUPS printing capabilities, see the CUPS Software Users Manual available from www.cups.org/documentation.php.

Installing Unicode Fonts

The Xerox Unicode 3.0 font kit for SAP is available for this printer. Install the Unicode fonts to print documents in multiple languages, in an SAP environment. To order the kit, contact your Xerox representative.

WorkCentre 7425/7428/7435

System Administrator Guide

Administrative Tools

This chapter includes:

• Configuration Report on page 22

• CentreWare Internet Services on page 23

Administrative Tools

Configuration Report

To print a Configuration Report:

1. Press the Machine Status button on the control panel.

2. Press the Print Reports button.

3. Press the Copy Reports button.

4. Press the Configuration Report button.

5. Press the green Start button, to the right of the control panel’s numeric keypad.

6. The printing process will be displayed on the touch screen.

The Configuration Report is formatted into two columns with horizontal ruled lines indicating four distinct data display areas on the print.

• The first area displays System Settings.

• The second area displays Copy Service Settings.

• The third area displays Print Service Settings.

• The fourth area displays Communication Settings.

WorkCentre 7425/7428/7435

System Administrator Guide

CentreWare Internet Services

CentreWare Internet Services is the Web interface to the HTTP server in the printer. It allows you to configure the printer remotely from a Web browser on a network computer.

Note: You must set your Web browser so that it will not use a proxy server to access

CentreWare Internet Services.

System Administrator Login ID and Passcode

If authentication is enabled, you must enter the system administrator login ID and passcode to access all printer settings. These credentials are required when accessing printer settings at the control panel. and through CentreWare Internet Services. You are required to enter system administrator credentials when accessing settings in the Properties tab in CentreWare Internet Services.

The default settings are:

•Administrator Login ID: admin

•Passcode: 1111

For more information see Authentication on page 62.

Changing Internet Services (HTTP) Settings

1. Press the Log In/Out button on the control panel.

2. Enter the System Administrator’s Login ID and Passcode if prompted (default admin, 1111), and

press Enter.

3. Press the Machine Status button.

4. Press the Too l s tab.

5. Press Connectivity & Network Setup.

6. Press Port Settings.

7. When the Port Settings menu displays, press the down arrow key to view additional selections.

8. Press the Internet Services (HTTP) selection line.

9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.

10. When the Internet Services (HTTP) menu displays, you have two settings available for selection.

The Port Settings menu selections are Port Status and Internet Services Port Number. After

pressing the selection line, to access available settings press the Change Settings button in the

lower right corner of the touch screen.

Enabling Internet Services (HTTP)

1. Press Port Status in the Internet Services (HTTP) menu.

2. Press the Change Settings button.

3. Press Enabled.

4. Press Save.

WorkCentre 7425/7428/7435

System Administrator Guide

Administrative Tools

5. To exit the screen, without making any changes, press the Cancel button.

Internet Services Port Number

1. Press Internet Services Port Number in the Internet Services (HTTP) menu.

2. Press Change Settings.

3. On the Port Number screen, use the keypad to enter the port number (default of 80).

4. Press Save.

5. Press Cancel to exit without making changes.

6. To exit the Internet Services Selection Menu touch Close in the upper right corner of the touch

screen.

7. To exit the Port Settings menu, returning to the printer's Tools screen, touch Close again.

Proxy Server Settings

To use the Web Service button on the printer (if available), which enables the printer to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here.

1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to

open CentreWare Internet Services.

2. Click the Properties tab.

3. Enter the system administrator User Name and Password (default admin, 1111) if prompted.

4. Click the Connectivity folder, then the Protocols folder.

5. Select Proxy Server Settings folder.

6. Place a check mark in the Use Proxy Server check box.

7. From the Proxy Setup drop down menu, select either Same Proxy for All Protocols, or Different

Proxy for each Protocol, depending upon your Proxy Server setup.

8. In the Addresses to Bypass Proxy Server box, enter up to 1024 characters of IP addresses, fully

qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning

like the local address exception list in a typical Web browser, these addresses will be permitted to

bypass the Proxy Server.

9. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or

both of these Proxy Servers. A fully qualified domain name or IP address can be used.

Note: Make sure that DNS is enabled See TCP/IP Protocol Configuration on page 43.

10. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a

different port number. If you are using a different port number, enter it in the available box.

11. Check the Authentication box if client authentication is required for the Proxy Server.

12. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.

13. Enter the Password for access to the proxy server. Up to 32 characters can be entered.

14. Click Apply.

15. Enter the System Administrator user ID and password when prompted and click OK.

WorkCentre 7425/7428/7435

System Administrator Guide

CentreWare Internet Services

Overview

CentreWare Internet Services contains the following main menu tabs:

• Status: View the status of the printer's trays and consumables.

• Jobs: View the current job queue, as well as a history of processed jobs.

• Print: Change Job Submission settings.

• Scan: Create and edit Distribution Templates.

• Properties: Allows you to configure the printer for job processing, options support, and network

communications.

Note: If authentication is enabled, you must enter the system administrator User Name and Password

(default admin, 1111) if prompted, to access the Properties tab.

• Support: View system administrator and Xerox contact information.

Status Tab

The Status tab allows you to see the status of the printer’s trays and consumables.

• General for a general description of the printer. Click Reboot Machine to restart the printer.

• Trays: View the status of the desired item.

• Consumables: View the status of the desired item.

Press Refresh a refresh a status page.

Jobs Tab

The Jobs tab allows you to view the current job queue, as well as a history of processed jobs.

• Active Jobs: View the current job queue.

• Job History List Folder: View a list of jobs that have been printed, copied, and scanned.

• Error History: View a list of Errors and the time and date when they occurred.

Print Tab

The Print tab allows you to edit job submission settings. Delivery methods include Immediate Print, Sample Set, Delayed Print, and Secure Print. Click Browse… to locate your print-ready job. Click Submit Job when you are ready to submit your job. For information, see Secure Print on page 87.

Note: Print-ready jobs must be in a file format that the printer recognizes (PostScript files with a .ps file

extension, for example).

WorkCentre 7425/7428/7435

System Administrator Guide

Administrative Tools

Scan Tab

Includes Job Templates, Folder, and Job Flow Sheets.

• Folder: Lets you create individual folders into which you can direct scanned documents. These

documents can then be retrieved and printed, either at the printer or locally at your computer, as

explained in the Scanning to the printer’s Hard Drive (Folder) topic. For more information see

Scanning to the Printer’s Hard Drive (Folders) on page 128.

• Job Templates: Customize and use Job Templates to scan and transfer documents directly to

Network Servers. For more information see Network Scanning (Using Templates) on page 112.

• Job Flow Sheets: Change the sheet type, and order and assign a user name. For more information

see Setup and Use of Job Flow Sheets with Folders on page 131.

Properties Tab

The Properties tab allows you to configure the printer's job processing options and network communications settings.

Note: If authentication is enabled, you must enter the system administrator User Name and Password

(default admin, 1111) if prompted to access the Properties tab. You may also be prompted for the user name and password when changing settings in the Properties tab.

• Configuration Overview: Provides shortcuts to commonly used configuration pages within the

Properties tab. Click Settings, then Configure, to go directly to the page without having to

navigate through the folders in the directory tree on the left.

• Description: Allows you to see and edit basic identification information about your printer.

General Setup Folder

The General Setup folder contains the following pages and folders:

• Configuration: Lists current printer settings such as memory allocation; available page description

languages and their version numbers; firmware (software) versions for the controller and printer

components; hard disk partition information; and hardware information (indicating the availability

of the Ethernet Port and Hard Disk, for example).

• Job Management: Allows you to set permissions that allow system administrators or general (non-

administrator) users to delete jobs from the printer’s print queue.

• Paper Tray Attributes: Provides a display of the available trays (including bypass), their media

settings, and tray selection order.

• Paper Settings: Displays paper settings, which can be manipulated and set for installed trays. See

the printer's User Guide for more information.

• Power Saver Settings: Displays the settings for low power mode and sleep mode. Low Power Mode

is selectable from 1 to 240 minutes. Sleep Mode is selectable from 1 to 240 minutes.

• Stored Job Settings: Set a minimum passcode length for jobs stored on the printer.

• Memory Settings: View or change the amount of memory allocated on the hard drive for spooling

incoming jobs into buffers (dedicated to specific ports or protocols).

• Internet Services Settings: View or change the Auto Refresh Interval, or the Display Language (if

available).

WorkCentre 7425/7428/7435

System Administrator Guide

CentreWare Internet Services

• Pool Server Settings: Set up the login details from this device to a remote template pool server.

• Cloning: Copy the settings and Web-generated scan templates of one printer and transfer them to

other printers operating with the same version of system software. Groups of settings can be

cloned, depending on the optional features installed on the printer.

• Alert Notification Folder

• Billing Meter Read Alerts: Set up an e-mail notification to the designated Billing Administrator

whenever billing meters are automatically read by the Meter Assistant.

• Supplies Data Sent Alerts: Set the receiving E-mail address for alerts from the Supplies

Assistant.

• Billing & Counters Folder: View the total number of pages, images, or jobs processed by the

printer.

• Smart eSolutions Folder: Set up automatic billing meter reading and supplies reporting. For more

information see Xerox Smart eSolutions on page 189.

Connectivity Folder

• Port Settings: Enable or disable ports. Note that if any selections, such as Port 9100 for example,

are unavailable for setting using the printer's control panel, they can be set here. You can enable or

disable the following ports:

•EtherTalk

• NetWare (for Novell networks)

•SNMP

•SMB

•LPD

• Port 9100

•Send E-mail

• Receive E-mail

• E-mail Notification Service

•Internet Services

•FTP Client

•IPP

• UPnP Discovery

•WebDAV

•Bonjour

•WSD

•SOAP

• Physical Connections Folder

• Ethernet: View or change Ethernet (speed) Settings from a drop down selection list. Selections

include: Auto (auto sensing), (10/100Base-TX), 100Base-TX (Half or Full Duplex), and 10BaseTX (Half or Full Duplex). The MAC Address of the printer is also displayed, but not editable.

• Parallel: View or change the enablement settings for Bi-Directional Communications (a check

box) and Auto Eject Time (Parallel Port Timeout), with a range of 5 to 1275 seconds.

WorkCentre 7425/7428/7435

System Administrator Guide

Administrative Tools

• USB: View or change the Auto Eject Time, which is the length of time the Controller will wait for

an end of job command before processing the job.

Note: Parallel and USB are options that must installed before they will be displayed.

• Protocols Folder: View or modify the communication protocols used by the printer. SMTP Server,

and POP3 Setup allow you to configure E-mail server addresses, for E-mail scanning. Set your proxy

server parameters for Meter Assistant and Web Service (if available)on the Proxy Server page.

• LDAP Folder: The LDAP folder contains the same settings available under Authentication

Configuration in the Security folder. This allows you to configure authentication for the printer using LDAP, or to independently configure LDAP for use with the printer, such as in address book for E-mail.

Services Folder

• Print Mode: Set the page description language emulation used by the printer's input ports

displayed on the screen. Depending upon the Ports enabled at the printer, the list of ports will

include: Parallel, AppleTalk (with PostScript), SMB, LPD, IPP and Port 9100. Typical page description

selections for each port include: Auto (auto select), PostScript, HP-GL/2, PCL, and TIFF/JPEG.

• Language Emulations Folder: View and change the printer's default preferences for processing

Page Description Languages.

• E-mail Folder: View and change the printer's default E-mail message settings, and import a public

address book from a .CSV file, for use with E-mail, Fax, and Internet Fax. Click the Browse… button

to locate your CSV formatted file, then click Import Now.

• Internet Fax: View and change the printer's default Internet Fax message settings, and import a

public address book from a .CSV file, for use with E-mail, Fax, and Internet Fax. Click the Browse…

button to locate your CSV formatted file, then click Import Now.

• Fax Folder: View and change the printer's default Fax and Server Fax setttings, and import a public

address book from a .CSV file, for use with E-mail, Fax, and Internet Fax. Click the Browse… button

to locate your CSV formatted file, then click Import Now. Enable or disable Confirmation printing

(Server Fax).

• Network Scanning Folder: Set up Network Scanning using Templates.

• Machine Software Folder:

• Upgrades: Enable the printer for software upgrades.

• Manual Upgrade: Upgrade the printer software.

• Xerox Services Folder: Set up the Xerox Communication Server. This is the Xerox server that

supports automatic billing and supplies reporting. For more information see Xerox Smart eSolutions

on page 189.

• Custom Services Folder

• Validation Options: Works with a validation server, which is used in an enterprise network to

certify the authenticity of Digital Certificates used for file encryption. Note that Digital Certificates typically work with SSL/TLS encryption, which is set up from the Machine Digital Certificate Management in the Security folder. The host name and path settings for a validation server are set up through the Validation Server in the Network Scanning subfolder.

• Custom Services: Enable Custom Services and Password Transmission.

WorkCentre 7425/7428/7435

System Administrator Guide

CentreWare Internet Services

Accounting Folder

Configure Accounting server and login options.

Security Folder

• Authentication Configuration: Set up the printer with local and remote Authentication. User

Details Setup is used to configure the characteristics of the login prompt for User Authentication.

• Remote Authentication Server: Configure authentication administered by a remote server.

• IP Filtering: Set up IP address restrictions for access to this device.

• Audit Log: Enable or disable the Audit Log.

• Machine Digital Certificate Management: Manage digital certificates stored on the printer.

• IP Sec: Configure IP Sec encryption.

• Certificates Management: Sets the categories for trusted certificate management (used with

digital certificates).

• 802.1x : Enable and configure 802.1x settings.

• SSL / TLS: Configure the settings for SSL / TLS encryption.

• PDF / XPS Security Settings: Add a digital signature to PDF and XPS files.

• System Administrator Settings: Change the Login ID and Passcode used by the System

Administrator to access Tools on the printer’s control panel, and to modify Properties in CentreWare Internet Services.

Details of Some Properties Tab Features

Setting TIFF (and other PDL) Processing Properties

To set the Printer's default TIFF / JPEG, PostScript, PCL, or HP-GL/2 processing properties, perform the following steps:

1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to

open CentreWare Internet Services.

2. Click the Properties tab.

3. Enter the system administrator User Name and Password (default admin, 1111) if prompted.

4. Click the Services folder.

5. Click the Printing folder, then the Language Emulations folder.

6. Click TIFF / JPEG, or PostScript, or PCL, or HP-GL/2 to access the printer's list of default settings for

processing the selected Page Description Language.

7. Select a Printer number and click Edit (when available) to access a list of numerous processing

settings.

8. Click Apply.

WorkCentre 7425/7428/7435

System Administrator Guide

Administrative Tools

Setting PDL Emulations

To set the PDL (Page Description Language) Emulations, used by the printer's Input Ports, perform the following steps:

1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to

open CentreWare Internet Services.

2. Click the Properties tab.

3. Enter the system administrator User Name and Password (default admin, 1111) if prompted.

4. Click the Services folder.

5. Click the Printing folder, then the Language Emulations folder.to see the Page Description

Languages currently supported by system software.

6. Click Print Mode to access a list of the printer's Input Ports, displaying the Page Description

Language emulations they are currently set to use.

7. Depending upon the Ports enabled at the printer, the list of displayed Ports includes: Parallel,

AppleTalk (with PostScript), SMB, LPD, IPP, WSD, and Port 9100. Typical Page Description

selections for each Port include: Auto (auto select), PostScript, HP-GL/2, PCL and TIFF/JPEG.

8. Click Apply.

Banner Sheet Printing

When documents are sent to print at the printer, a banner sheet is printed identifying the PC that sent the print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the printer will automatically switch to another tray with the same size paper and print the banner sheet from that tray. The printer will continue to print banner sheets from this secondary tray until the selected tray is refilled.

To set banner sheet printing and select a banner sheet paper tray:

1. Press the Log In/Out button on the control panel.

2. Enter the System Administrator’s Login ID and Passcode if prompted (default admin, 1111), and

press Enter.

3. Press the Machine Status button.

4. Touch the To ol s tab.

5. Touch System Settings.

6. In the Group column, touch Print Service Settings.

7. In the Features column, touch Other Settings.

8. On the Other Settings screen, in the Items column, touch Banner Sheet, then touch Change

Settings.

9. On the Banner Sheet screen, select one of the following:

•Off

• Start Sheet (the default choice)

•End Sheet

• Start Sheet & End Sheet

10. Touch Save.

WorkCentre 7425/7428/7435

System Administrator Guide

+ 178 hidden pages