Xerox 7425 User Guide

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Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, CentreWare®, WorkCentre®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the

United States and/or other countries.

Adobe

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks

of Adobe Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of

Apple Computer, Inc. in the United States and/or other countries.

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other

HP-GL countries.

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other

IBM countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the

United States and/or other countries.

Novell

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are

trademarks of Novell, Incorporated in the United States and/or other countries.

SGI

IRIX® is a trademark of Silicon Graphics, Inc.

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States

Sun and/or other countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through

X/Open Company Limited.

As an E

NERGY STAR

energy efficiency. The E

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for

NERGY STAR name and logo are registered U.S. marks.

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1 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Symbols Marked on Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2 Features

Before Using the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Front-Left View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Rear-Left View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Document Feeders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Telephone Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Professional Finisher (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Office Finisher LX (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Integrated Finisher (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

WorkCentre Configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Control Panel Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printer Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3 Network Basics

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Connecting via Ethernet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

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Installing the Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Choosing a Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Installing the Driver (Windows 2000 or Later) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Installing the Driver (Macintosh OS X 10.4 or Later) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Installing the Driver (UNIX/Linux). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Accessing CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4 Printing

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Supported Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Recommended Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

General Media Loading Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Media That Can Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Supported Media Sizes and Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Tray Media Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Loading Media in Tray 1, 2, 3 or 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Loading Media in Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Loading Envelopes in Tray 5 (Bypass) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Configuring the Envelope Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Loading Envelopes in the Envelope Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading Paper in the High Capacity Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading Paper in the Tandem Tray Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing on Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing on Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Printing on Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Setting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Windows Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Macintosh Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing a 2-Sided Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

2-Sided Page Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Selecting Which Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing Multiple Pages on a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing in Black and White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Transparency Separators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

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Printing Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Printing Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Job Completion Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing Special Job Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Sending Secure Print, Sample Set, Delay Print or Saved to Mailbox Jobs . . . . . . . . . . . . 84

Printing or Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Printing or Deleting Sample Set Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing or Deleting Delay Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing or Deleting Saved to Mailbox Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

5 Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Adjusting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Image Quality Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Output Format Adjustments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Advanced Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

6 Faxing

Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Enabling and Configuring Fax Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Sending a Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Faxing from your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Selecting Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Setting 2-Sided Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Selecting the Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Setting Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Book Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Reduce/Enlarge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Clear Pending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Additional Fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Adding Addresses to the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

7 Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

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Scan to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Setting Email Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Creating a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Scanning to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Send from Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Using Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Creating Scan Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Deleting Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Managing Xerox Scan Utility Folder and Email Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Using the Scan to Email and Copy to Folder Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Importing Scanned Files into an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Managing Images at Your Computer Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . .144

Downloading Images From a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Printing Images From a Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Deleting Image Files From a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Setting Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Advanced Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

8 Maintenance

Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Locating the Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Cleaning the Document Glass and Document Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Cleaning the Document Feeder Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Cleaning the Printhead Lenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Replacing the Toner Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159

Replacing the Waste Toner Container. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Replacing the Drum Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Replacing the Fuser Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Replacing the Transfer Belt Cleaner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

Replacing the Transfer Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

Emptying the Hole Punch Waste Container. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Office Finisher LX Hole Punch Waste Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Professional Finisher Hole Punch Waste Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

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Installing Staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Staple Replacement for Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Main Staple Replacement for Office LX Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Booklet Maker Staple Replacement for Office Finisher LX. . . . . . . . . . . . . . . . . . . . . . . . .183

Main Staple Replacement for Professional Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184

Booklet Staple Replacement for the Professional Finisher. . . . . . . . . . . . . . . . . . . . . . . . . 186

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

9 Troubleshooting

Fault Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

General Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193

Printer Does not Turn On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Printing Takes Too Long. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Printer Resets or Turns Off Frequently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Printer Is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

The Date and Time Are Incorrect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Duplex Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Clearing Paper Jams in Tray 1, Tray 2, Tray 3 or Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Clearing Paper Jams in Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Clearing Jams in Top Left Cover A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198

Clearing Paper Jams in Bottom Left Cover C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Clearing Paper Jams in Bottom Left Cover D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Clearing Paper Jams in Duplex Unit B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202

Clearing Jams in the Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203

Clearing Paper Jams in the Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Clearing Paper Jams in the Office LX Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206

Clearing Paper Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Solving Problems with Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219

Minimizing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Clearing Staple Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Clearing Staple Jams in the Integrated Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Clearing Main Staple Jams in the Office LX Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Clearing Main Staple Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . .228

Clearing Booklet Staple Jams in the Professional Finisher . . . . . . . . . . . . . . . . . . . . . . . . .230

Copy/Scan Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .233

Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .234

Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

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Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Fax and Scan Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Weblinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

A Product Specifications

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Base Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243

Operating Voltage/Frequency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Maximum Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243

USA Energy Star Qualified Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244

Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Print Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244

Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

Standard Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

B Regulatory Information

Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Ozone Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .251

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .254

Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

New Zealand Telecom Warning Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .255

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257

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C Recycling and Disposal

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262

Index

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Page 11

Safety

This chapter includes:

• Electrical Safety on page 12

• Maintenance Safety on page 14

• Operational Safety on page 15

• Symbols Marked on Printer on page 17

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

Page 12

Safety

Electrical Safety

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the

cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check

the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have

a ground connection terminal.

• Do not use an extension cord or power strip.

• Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and

power. Review the printer’s electrical specification with an electrician if necessary.

Warning: Avoid the potential of electrical shock by ensuring that the printer is properly grounded.

Electrical products may be hazardous if misused.

• Do not place the printer in an area where people might step on the power cord.

• Do not place objects on the power cord.

• Do not block the ventilation openings. These openings are provided to prevent overheating of the

printer.

• Do not drop paper clips or staples into the printer.

• Do not push objects into slots or openings on the printer. Making contact with a voltage point or

shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative to correct the problem.

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Electrical Safety

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Warning: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are specifically instructed to do so. Power should be OFF when

performing these installations. Disconnect the power cord when removing covers and guards for

installing optional equipment. Except for user-installable options, there are no parts that you can

maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

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Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the

documentation supplied with your printer.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor

performance and could create a hazardous condition.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

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Operational Safety

This section includes:

• Printer Location on page 15

• Operational Guidelines on page 15

• Printer Supplies on page 16

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location

• Place the printer in a dust-free area within a temperature range of 50° F to 82° F (10° C to 28° C)

and a relative humidity range of 15 percent to 85 percent (non-condensing).

• Place the printer in an area where there is adequate space for ventilation, operation, and servicing.

• Do not place the printer directly on a carpeted floor (without a cart or stand). Airborne carpet fibers

can be pulled into the printer and cause print and copy quality problems.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

product.

Operational Guidelines

• Do not block or cover the slots and opening on the printer. The printer may overheat without

adequate ventilation.

• Place the printer on a level, solid non-vibrating surface with adequate strength to hold the weight

of the printer. The base printer weight without any packaging materials is approximately 101 kg

(222 lb.).

• Keep hands, hair, neckties, etc., away from the exit and feed rollers.

• Do not remove the paper source tray that you selected in either the printer driver or control panel

when the printer is printing or copying.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

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Safety

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause

poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of

performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this

product. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage

may vary outside these areas; please contact your local representative for details.

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Symbols Marked on Printer

Symbol Description

Warning or Caution:

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not touch components with this symbol as personal injury could result.

Symbols Marked on Printer

Do not burn the item.

Hot surface. Wait the indicated time before handling.

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Safety

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Features

This chapter includes:

• Before Using the Printer on page 20

• Parts of the Printer on page 21

• Printer Configurations on page 28

• Control Panel on page 30

• More Information on page 34

Page 20

Fea tures

Before Using the Printer

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support.

www.xerox.com/office/worldcontacts

If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

#______________________________________

Xerox US Welcome Center: 1-800-821-2797

Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

If you need any additional help using your printer:

1. Refer to this User Guide.

2. Contact the Key Operator.

3. Visit our Customer Web Site at www.xerox.com/office/WC7425_WC7428_WC7435support or

contact the Xerox Welcome Center.

Please have your printer’s serial number when contacting Xerox.

The Welcome Center will want to know the following information: The nature of the problem, the serial number of the printer, the fault code (if any), as well as the name and location of your company. Follow the steps below to look up the serial number of the printer.

1. On the printer’s control panel, press Machine Status.

2. The Machine Information tab displays by default. The serial number is displayed on the left side

of the printer touch screen.

Note: The serial number is also found on the metal plate on the left side of the printer behind

Cover A.

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Parts of the Printer

This section includes:

• Front-Left View on page 21

• Rear-Left View on page 22

• Document Feeders on page 23

• Internal Components on page 24

• Professional Finisher (optional) on page 25

• Office Finisher LX (optional) on page 26

• Integrated Finisher (optional) on page 27

Front-Left View

Parts of the Printer

1. Document cover

2. Document glass

3. Control panel

4. Center tray-upper

4 5 6

5. Center tray-lower

6. Power switch

7. Front cover

8. Tray 1 and optional Tray 2, 3, 4

9. Locking casters

10. Adjuster foot

wc74xx-001

11. Tray 5 (Bypass)

12. Left top tray

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Fea tures

Rear-Left View

9 8

wc74xx-002

1. Top left cover 6. Fax connection (optional)

2. Upper left cover 7. USB connection (optional)

3. Bottom left cover 8. USB memory card connection (optional)

4. Circuit breaker 9. Ethernet connection

5. Parallel connection (optional)

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Document Feeders

12 3

Parts of the Printer

1. Confirmation indicator 5. Document guides

2. Lever 6. Document feeder tray

3. Left cover 7. Document output tray

4. Inner cover 8. Document glass

wc74xx-005

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Fea tures

Internal Components

1. Drum Cartridge Release Lever

1 2

3 4 5

2. Toner Cartridges

3. Transfer Belt Cleaner

4. Waste Toner Container

5. Drum Cartridges

6. Drum Cartridge Cover

7. Transfer Roller

Telephone Connections

wc74xx-003

TE L LINE1

8. Fuser Assembly

LINE3

LINE2

3 2

1. Tel 3. Line 2

2. Line 1 4. Line 3

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Professional Finisher (optional)

Parts of the Printer

wc74xx-008

1. Front cover 5. Staple cartridge

2. Right top tray 6. Right bottom tray (Booklet Maker)

3. Exit cover 7. Booklet unit

4. Right middle tray 8. Center tray (front transport cover)

Note: Center tray-upper is removed

when a finisher is installed.

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Fea tures

Office Finisher LX (optional)

14 13

1. Tray attachment

2. Booklet unit (optional)

3. Booklet unit side cover

(optional)

4. Booklet staple cartridge

4 5

6 7

8 9

(optional)

5. Top cover

6. Right middle tray

7. Creaser unit (optional)

8. Staple cartridge

9. Front cover

wc74xx-007

10. Office Finisher LX

11. Front transport cover

12. Hole-punch waste container

13. Hole punch unit (optional)

14. Center tray-lower

Note: Center tray-upper is

removed when a finisher is installed.

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Integrated Finisher (optional)

Parts of the Printer

1. Center tray

Note: Center tray-upper is removed

when the finisher is installed.

5 4

2. Integrated Finisher

1 2

3. Staple cartridge

4. Front cover

5. Top cover

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Fea tures

Printer Configurations

This section includes:

• Standard Features on page 28

• WorkCentre Configurations on page 28

• Options on page 29

Standard Features

The WorkCentre 7425/7428/7435 provides many capabilities to meet your copy and print needs:

• Copy, print, and optional scan and fax

• Maximum copy speed of up to 35 pages per minute (PPM) for color and black & white copying (on

letter size plain paper) depending on configuration

• 1200 x 2400 dpi LED imaging and copy quality

• Copy and print document size up to 11 x 17 inch (12 x 18 inch/SRA3 optional)

• Automatic 2-Sided printing

• Duplex Automatic Document Feeder with capacity of up to 75 sheets

• Color touch screen display on control panel

• Tray 1 with capacity of up to 250 sheets

• Bypass tray with capacity of up to 100 sheets

•1.5 GB memory

• Internal hard drive for feature support

• PostScript and PCL

• Ethernet 10/100Base-TX connection

WorkCentre Configurations

The printer is available in three configurations:

Model

WorkCentre 7425 20 color/25 monochrome

WorkCentre 7428 28 color/28 monochrome

WorkCentre 7435 35 color/35 monochrome

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Print Speed in PPM (Single and Double Sided)

Page 29

Options

The following options are available for the WorkCentre 7425/7428/7435:

• PostScript Kit (for regions where this is not standard)

• Integrated Finisher

• Office Finisher LX

• Professional Finisher

•Scan Kit

• Scan to PC Desktop

•Envelope Tray

• Three Tray Module with 12 x 18 inch/SRA3 support

• High Capacity Feeder with 12 x 18 inch/SRA3 support

• High Capacity Tandem Tray

• Parallel Printing Kit

• Media Card Reader

• USB Thumbdrive Print Kit

• Standard Work Surface

• Thumbnail Preview Kit

•Server Fax

• One line or Three Line Fax

• Job Based Network Accounting Kit (for regions where this is not standard)

• Data Security Kit (for regions where this is not standard)

• Secure Watermark Kit

• Secure Access Kit

• FreeFlow SmartSend

• Convenience Stapler

• Xerox Common Access Card

• Foreign Device Interface

Printer Configurations

For more information on options, go to:

www.xerox.com/office/WC7425_WC7428_WC7435supplies

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Fea tures

Control Panel

This section includes:

• Control Panel Layout on page 30

• Printer Information on page 32

Control Panel Layout

Touch Screen Displays and Controls

• Displays the printer’s current operating status.

• Provides access to copy, print, scan, and fax features.

• Provides access to information pages.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

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Buttons

Control Panel

12345

1. Touch Screen

Displays information and provides access to printer functions.

2. Services Button

Displays the printer functions on the touch screen.

3. Log In/Out

Provides password protected access to the printer default settings.

4. Language

Changes control panel language.

5. Energy Saver Button

When printer is in low power mode, press once to cancel low power mode. Press while the printer is in normal mode to enter low power mode.

6. Clear All

If pressed once, resets the default settings and displays the first screen for the current selection. If pressed twice, resets all the features to their default settings.

11121

8. Stop

Temporarily stops the current job. Follow the touch screen message to cancel or resume your job.

9. Start

Starts the job.

10. Alphanumeric Keypad

11. C

Deletes numeric values or the last digit entered.

12. Dial Pause

Enters a pause in a telephone number when transmitting a fax.

13. Machine Status Button

Displays the current status of the printer on the touch screen.

14. Job Status Button

Displays job progress information on the touch screen.

7. Interrupt

Temporarily stops the current copy job to allow a priority job to be run.

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Fea tures

Printer Information

Your printer provides status information both from the touch screen on the control panel and in printed reports. Usage and billing information is also available from the touch screen.

Status Information

View job status to check and manage current and pending jobs:

1. Press the Job Status button on the printer control panel.

2. Select the desired job on the touch screen. Use the scroll arrows at the right of the list if necessary.

Print the configuration report to see a detailed list of printer configuration, settings and status.

1. Press the Machine Status button.

2. Select the Machine Information tab on the touch screen.

3. Select Print Reports, then select Printer Reports.

4. Select Configuration Report, then press the green Start button.

Billing Meters

The billing meters screen displays printer usage and billing information.

1. On the printer control panel, press the Machine Status button.

2. On the printer touch screen, touch the Billing Information tab.

3. The Billing Meters are displayed on the left of the screen.

4. For more detailed information, touch Usage Counters.

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Control Panel

Auditron Setup

Auditron is used to track billing and control access to printer features for each user. Auditron Mode controls access to copy, scan, fax or print. After Auditron Mode is enabled, the user will be required press the Log In/Log Out button and then enter their User ID information in order to use the printer.

To use Auditron, it is recommended that you first set up user accounts. You can create up to 1,000 user accounts. The Auditron user accounts names and IDs must be unique from other user account names and IDs.

User accounts must specify User ID, User Name, Feature Access and Account Limit.

Note: Enabling Auditron requires the system administrator password.

1. Press the Log In/Log Out button and enter the system administrator login information, then press

the Machine Status button.

2. On the printer touch screen, touch the Tools tab. On the next screen, touch Accounting, then

Accounting Type.

3. On the next screen, touch Local Accounting, then touch Save.

4. Press the Log In/Log Out button. On the Reboot Machine screen, touch Reboot Now. The printer

will reboot.

Auditron Mode is now enabled.

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Fea tures

More Information

You can obtain more information about your printer and its capabilities from the following sources.

Information Source

Read Me Packaged with printer

Installation Guide Packaged with printer

Quick Use Guide Packaged with printer

Functional Posters Packaged with printer

User Guide (PDF) Software and Documentation CD-ROM

www.xerox.com/office/WC7425_WC7428_WC7435docs

System Administrator Guide

Recommended Media List

www.xerox.com/office/WC7425_WC7428_WC7435docs

www.xerox.com/paper (United States) www.xerox.com/europaper (Europe)

Printer Management Tools

Online Support Assistant

Tec hni cal Su p p or t

Information pages Print from the control panel

www.xerox.com/office/WC7425_WC7428_WC7435drivers

www.xerox.com/office/WC7425_WC7428_WC7435support

www.xerox.com/support

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Network Basics

This chapter includes:

• Choosing a Connection Method on page 36

• Installing the Printer Drivers on page 38

• CentreWare Internet Services on page 42

See also:

Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support

Page 36

Network Basics

Choosing a Connection Method

The printer can be connected to an Ethernet network, or optionally, using a USB cable.

• Ethernet: Allows multiple computers to communicate with the printer. A network connection is

required for each computer. With a network connection, you can access printer settings and status

information using CentreWare Internet Services (a Web-based interface).

• USB: A connection for printing from a single computer. A USB cable is required to connect to the

printer, so the computer must be located near the printer. Many functions requiring internet access

and network communication (such as Scan to Folder and Internet Faxing) are not available.

Note: Cables and other networking hardware such as hubs or routers are not included with your

printer and must be purchased separately.

Note: USB and Ethernet ports must be configured by the system administrator. For more

information, see the System Administrator Guide.

Operating System Requirements

• PC: Windows 2000, XP, Windows Vista, Windows Server 2003 or newer.

• Macintosh: OS X, version 10.3 or newer.

wc74xx-159

Connecting via Ethernet

An Ethernet connection allows multiple computers to connect to the printer. All functionality is available, including access to CentreWare Internet Services (CentreWare IS).

To connect to the printer to an Ethernet network:

• Single Computer: Connect one end of a Category 5 twisted pair cable to a live network drop.

Connect the opposite end of the cable to the RJ-45 socket.

• Multiple Computers: Connect a standard Ethernet cable from each computer to an Ethernet hub

or a Cable/DSL router. Connect a standard Ethernet cable from the hub/router to the printer’s

RJ-45 socket.

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Choosing a Connection Method

Connecting via USB

To connect via USB:

1. Power off the printer and the computer.

2. Connect the A end of a USB 2.0 A/B cable to your computer, and the B end to the printer’s

USB port.

3. Power on the printer.

4. Power on the computer.

See also:

System Administrator Guide at www.xerox.com/office/WC7425_WC7428_WC7435docs

Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support

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Network Basics

Installing the Printer Drivers

This section includes:

• Choosing a Printer Driver on page 38

• Installing the Driver (Windows 2000 or Later) on page 39

• Installing the Driver (Macintosh OS X 10.4 or Later) on page 40

• Installing the Driver (UNIX/Linux) on page 41

Choosing a Printer Driver

To access special printing options, you must install a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Printer Driver Description

Windows PostScript Driver (Windows 2000/Windows 2003

Server/Windows 2008 Server/XP/Vista)

PCL 5 and PCL 6 Driver (Windows 2000/Windows 2003

Server/Windows 2008 Server/XP/Vista)

Xerox Global Print Driver (Windows)

Xerox Mobile Express Driver (Windows)

Macintosh OS X Driver (Macintosh OS X version 10.3 or

newer)

UNIX Driver This driver enables printing from a UNIX operating system.

This genuine Adobe® PostScript® driver allows you to access all of the printing options of your printer and is the default driver on the Software and Documentation CD-ROM.

The Printer Command Language driver can be used for applications requiring PCL 5 or PCL 6.

This is a printer driver for use with any PostScript printer on your network, even those made by other manufacturers. It configures itself for your individual printer upon installation.

This is a printer driver for use with any PostScript printer on your network, even those made by other manufacturers. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver will remember your settings.

This driver allows you to access all of the printing options of your printer from a Macintosh.

Go to www.xerox.com/office/WC7425_WC7428_WC7435drivers for the latest printer drivers.

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Installing the Printer Drivers

Installing the Driver (Windows 2000 or Later)

Preliminary Steps

Before installing a printer driver, verify that the printer is plugged in, turned on, and connected to an active network.

Quick CD-ROM Install Steps

1. Insert the CD-ROM into your computer’s CD-ROM drive. If the installer does not launch, do

the following:

•Click Start, then click Run.

•In the Run window, type: <CD drive>:\Setup.exe.

2. If you want to change the language, click the Language button, select the desired language from

the list, then click OK.

3. Click Install Drivers, then click Install Print and Scan Drivers.

4. Agree to the License Agreement.

5. Select your printer in the list of discovered printers, and click Install.

6. If your printer does not appear in the list of discovered printers:

a. Click the IP Address or DNS Name button near the top of the window.

b. Type the address or name of the desired printer, then click Search. (To see the IP address of the

printer, press the Machine Status button on the printer control panel. The IP address is displayed on the left side of the touch screen.)

c. When the printer is displayed in the window, click Install.

7. Select the desired printer driver:

• PostScript

•PCL 5

•PCL 6

8. Select the desired scan driver:

•TWAIN

•WIA

• Enable Xerox Scan Utility

9. Follow the onscreen instructions.

See also:

Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support

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Network Basics

Installing the Driver (Macintosh OS X 10.4 or Later)

To install the printer driver:

1. Insert the Software and Documentation CD-ROM into the CD-ROM drive.

2. Open the Mac folder, then open Mac OS 10.3+Universal Installer.

3. Open WorkCentre 7425/7428/7435 CD.dmg.

4. Run the VISE installer to install the printer driver.

5. Enter your password, then agree to the License Agreement.

6. Select your printer in the list of discovered printers, and click Install.

7. If your printer does not appear in the list of discovered printers:

a. Click Enter Printer’s IP Address or DNS Name near the bottom of the window.

b. Type the address or name of the desired printer, then wait for the computer to find the printer.

(To see the IP address of the printer, press the Machine Status button on the printer control panel. The IP address is displayed on the left of the touch screen.)

8. Click the Install button when it illuminates.

9. When the installer completes, click Finish.

The printer should now appear in the printer drop-down lists when printing from an application.

See also:

Online Support Assistant at www.xerox.com/office/WC7425_WC7428_WC7435support

USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

Note: Open the Printer Setup Utility for Macintosh OS X 10.4 or earlier. To locate utilities on the

Macintosh hard drive, open the Applications folder, then open the Utilities folder. In OS X 10.5,

the printer setup is integrated in the operating system. The steps are similar.

2. Click the Add button.

3. Select USB from the drop-down menu.

4. Select the printer in the window.

5. Select Xerox from the manufacturers in the drop-down menu.

6. Select the appropriate printer configuration from the list of available printers.

7. Click the Add button.

If the Software and Documentation CD-ROM is not available, download the latest driver from

www.xerox.com/office/WC7425_WC7428_WC7435drivers.

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Installing the Printer Drivers

Installing the Driver (UNIX/Linux)

Your printer supports connection to a variety of UNIX platforms through the network interface. The workstations currently supported by CentreWare for UNIX/Linux to a network-connected printer are:

•AIX 5

• HPUX 11.0 / 11i

• Solaris SPARC 8/9/10

• Solaris x86 10

• Redhat Fedora Core 5

• Redhat Enterprise Linux v4

• OpenSuse 11

For more information, see the System Administrator Guide at

www.xerox.com/office/WC7425_WC7428_WC7435docs.

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Network Basics

CentreWare Internet Services

CentreWare Internet Services (CentreWare IS) provides a simple interface that enables you to manage and monitor your printer from your computer using the printer’s embedded Web server. It provides you with access to printer status, printing and scanning functions. Using CentreWare IS, you can access your printer over a TCP/IP network using a Web browser.

CentreWare IS enables you to:

• Check printer paper supply status from your computer.

• Check status of toner and other consumables.

• Submit print jobs.

• Access and manage scan files stored in printer folders.

Note: CentreWare IS requires a Web browser and a TCP/IP connection between the printer and the

network (in Windows, Macintosh, or UNIX environments). Your system administrator must enable

TCP/IP and HTTP in the printer, and a browser that supports JavaScript is required. If JavaScript is

disabled, a warning message appears and CentreWare IS may not function properly.

To use CentreWare IS, you will need your printer’s IP address.

Viewing the Printer IP Address:

1. On the printer control panel, press the Machine Status button.

2. The IP Address is displayed on the left of the printer touch screen.

Accessing CentreWare IS

1. At your computer, launch your Web browser.

2. Type the printer’s IP address into the Web browser’s address bar, then press Enter.

The CentreWare IS status page displays on your computer’s screen.

Note: Bookmarking the printer’s IP address in your Web browser will make it easier to

communicate with the printer later.

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Printing

This chapter includes:

• Overview on page 44

• Supported Media on page 45

• Loading Media on page 47

• Printing on Special Media on page 60

• Setting Printing Options on page 63

• Printing on Both Sides of the Paper on page 67

• Selecting Which Paper to Use on page 69

• Printing Multiple Pages on a Single Sheet (N-Up) on page 70

• Printing Booklets on page 71

• Using Color Corrections on page 73

• Printing in Black and White on page 74

• Transparency Separators on page 75

Page 44

Printing

Overview

1. If necessary, load the appropriate media in the tray, then specify the size, color, and type on the

printer’s touch screen.

2. Access the print menu in your software application (File > Print or CTRL+P in Windows, File > Print,

or CMD+P on a Macintosh for most software applications).

3. In your application’s print dialog box, select the printer, then click Properties or Preferences

(Windows), or Xerox Features for Macintosh. The title of the button may vary depending on

your application.

4. Adjust the printer driver settings as necessary, then:

•Click OK (Windows), then click OK to send the print job to the printer. The steps may vary

depending on your application.

•Click Print for Macintosh to send the print job to the printer.

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Supported Media

This section includes:

• Recommended Media on page 45

• General Media Loading Guidelines on page 45

• Media That Can Damage Your Printer on page 45

• Paper Storage Guidelines on page 46

Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your WorkCentre 7425/7428/7435.

Recommended Media

A complete, regularly updated list of recommended media types is available at:

• www.xerox.com/paper Recommended Media List (United States)

• www.xerox.com/europaper Recommended Media List (Europe)

Ordering Media

To order paper, transparencies, or other specialty media, contact your local reseller or go to:

www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Warning: Damage caused by using unsupported paper, transparencies, and other specialty media

is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside

these areas; please contact your local representative for details.

General Media Loading Guidelines

Follow these guidelines when loading paper and other media in the appropriate trays:

• Use only recommended Xerox transparencies; print quality may vary with other transparencies.

• Do not print on label stock once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes single sided only.

• Do not overload the paper trays.

• Adjust the paper guides to fit the paper size.

Media That Can Damage Your Printer

Your printer is designed to use a variety of paper and media types for print and copy jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

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Printing

Do not use the following:

• Rough or porous media

• Inkjet paper

• Transfer paper

•Dura paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

•Padded envelopes

• Plastic media other than supported transparencies

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from

ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is

particularly damaging to paper items. The intensity and length of exposure to visible light on

paper should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces usually have exterior

walls, which are more likely to collect moisture on the inside surface.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. For most commercial-cut size grades, the ream wrapper

contains an inner lining that protects the paper from moisture loss or gain.

• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag

until you are ready to use it; keep unused media in the bag and reseal it for protection.

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Loading Media

This section includes:

• Supported Media Sizes and Weights on page 48

• Tray Media Compatibility on page 49

• Loading Media in Tray 1, 2, 3 or 4 on page 51

• Loading Media in Tray 5 (Bypass) on page 52

• Configuring the Envelope Tray on page 54

• Loading Envelopes in the Envelope Tray on page 55

• Loading Paper in the High Capacity Feeder on page 55

• Loading Paper in the Tandem Tray Module on page 59

Loading Media

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Supported Media Sizes and Weights

Tray # Supported Standard Size Paper Basis

Printer 1 Min: A5 SEF

Max: A3 SEF, 11x17” SEF

3 Tray Module 2, 3, 4 Min: A5 SEF

Max: SRA3 SEF, 12x18” SEF

High Capacity Tan d em Tra y

Bypass 5 Min: postcards, envelopes

High Capacity Feeder

2 Min: A5 SEF

Max: SRA3 SEF, 12x18” SEF

3 Min: A5 SEF

Max: A4 LEF or Letter LEF

4 Min: A5 SEF

Max: A4 LEF or Letter LEF

Max: SRA3 SEF, 12x19” SEF Custom size: 3.5 to 12.6” width

x 3.86 to 19” height

6 Min: B5 LEF or 7.25x10.5” LEF

Max: A4 LFE, Letter LEF

Paper

Weight

60 – 256 gsm 520 sheets 54 mm

60 – 256 gsm 867 sheets 93 mm

60 – 256 gsm 1133 sheets 122 mm

60 – 256 gsm 100 sheets 10 mm

60 – 216 gsm 2000 sheets 228 mm

Capacity

Stack Height Maximum

Envelope Tray Replaces

Tray 1

Custom size No. 10 Envelope (4.1x9.5") Monarch Envelope (3.9x7.5") DL Envelope (110x220 mm) C5 Envelope (162x229 mm)

Note: SEF: short-edge feed

Note: LEF: long-edge feed

Note: Paper capacity based on 20lb (75 gsm) paper

75 – 90 gsm 60 #10

envelopes

43 mm

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Tray Media Compatibility

Tray # Supported Paper Type

Printer Tray 1 and 3 Tray Module 1, 2, 3, 4 Plain

Plain Reload Punched Letterhead Transp are ncy Heavyweight (HW) (106 – 169 gsm) HW Reload (106 – 169 gsm) Extra-HW (X-HW) (170 – 256 gsm) X-HW Reload (170 – 256 gsm) Recycled Bond Labels (106 – 169 gsm) Pre-Printed Gloss (106 – 169 gsm) Gloss Reload (106 – 169 gsm) HW Gloss (170 – 256 gsm) HW Gloss Reload (170 – 256 gsm)

Loading Media

High Capacity Tandem Tray 2, 3, 4 Plain

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Bypass 5 Plain

Plain Reload Punched Letterhead Transparency Lightweight Heavyweight (HW) (106 – 169 gsm) HW Reload (106 – 169 gsm) Extra-HW (X-HW) (170 – 256 gsm) X-HW Reload (170 – 256 gsm) Recycled Bond Labels (106 – 169 gsm) Pre-Printed Envelope Gloss (106 – 169 gsm) Gloss Reload (106 – 169 gsm) HW Gloss (170 – 256 gsm) HW Gloss Reload (170 – 256 gsm)

High Capacity Feeder 6 Plain

Plain Reload Punched Letterhead Transparency Heavyweight (HW) (106 – 169 gsm) HW Reload (106 – 169 gsm) Extra-HW (X-HW) (170 – 256 gsm) X-HW Reload (170 – 256 gsm) Recycled Bond Labels (106 – 169 gsm) Pre-Printed Gloss (106 – 169 gsm) Gloss Reload (106 – 169 gsm) HW Gloss (170 – 256 gsm) HW Gloss Reload (170 – 216 gsm)

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Loading Media in Tray 1, 2, 3 or 4

To load paper or other media:

1. Pull the paper tray out towards you.

2. If required, move the paper tray guides further out to load the new paper. To adjust the side and

rear guides, pinch the guide lever on each guide and slide the guides to their new position. To

secure the guides in position, release the levers.

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3. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of

paper that are stuck together and reduces the possibility of paper jams.

Load the paper against the left-hand side of the tray.

Do not load paper above the maximum fill line. Doing so may cause paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until required.

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4. Slide the guides so they just touch the edges of the paper.

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5. Push the tray completely into the printer.

6. If required, touch Change Settings on the touch screen, then choose paper size, type, or color on

the printer’s touch screen, touch Save, then touch Confirm.

7. Set the printer to detect the paper size you loaded automatically, or manually specify the size

using the touch screen.

8. If you have not changed the media type, touch Confirm on the touch screen.

Loading Media in Tray 5 (Bypass)

The bypass tray allows you to use a variety of media types. It is primarily intended for small quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure that the bypass tray settings on the touch screen match the paper size and type loaded.

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1. Open the bypass tray by rotating it outward.

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2. Insert the paper either long edge or short edge first.

Note: Paper sizes wider than 12.6 inches/320 mm must be fed short edge first.

Note: Hole punch paper must be loaded with the holes on the trailing (left) edge.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

Loading Media

3. Center the stack, then slide the guides until they are just touching the edges of the stack.

4. Select Confirm on the touch screen. If loading a different paper type, touch Change Settings on

the touch screen, then choose paper size, type, or color on the printer’s touch screen, touch Save,

then touch Confirm.

5. Set the printer to select the paper size you loaded automatically, or manually specify the bypass

tray using the touch screen.

Loading Envelopes in Tray 5 (Bypass)

Envelopes can only be loaded in the bypass tray, or the optional envelope tray.

To load envelopes in the bypass tray:

1. Open the bypass tray by rotating it outward.

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2. Load envelopes in the bypass tray with the flap side up. The flaps should always be closed and on

the leading (right) edge.

3. Center the stack, then slide the guides until they are just touching the edges of the stack.

4. Select Change Settings on the touch screen, then choose the envelope size on the printer’s touch

screen, touch Save, then touch Confirm.

5. Set the printer to select the envelope size you loaded automatically, or manually specify the bypass

tray using the touch screen.

Configuring the Envelope Tray

The optional envelope tray provides higher volume envelope capacity. The envelope tray replaces Tray 1 in the printer, and must be configured before use.

To configure the envelope tray for use:

1. Remove Tray 1 from the printer.

2. Insert the envelope tray in the Tray 1 position in the printer.

3. On the printer’s front panel, press Log in/Out.

4. Using the keyboard on the printer’s touch screen, enter admin, touch Next, enter 1111, then

touch ENTER.

5. Press Machine Status.

6. Touch the To ol s tab, then touch System Settings.

7. Touch Common Service Settings.

8. Under Features, scroll down to Other Settings, then touch Tray 1 Configuration.

9. Touch Change Settings, then touch Couple as Envelope Feeder.

10. Touch Save, then touch Close.

11. Under Features, touch Paper Tray Settings, then touch Paper Tray Attributes, then touch Tray 1.

12. Touch Change Settings, then touch the checkbox for Envelope Feeder, then touch

Change Settings.

13. Ensure that Paper Type is set to Envelope.

14. Under Paper Size, touch the desired envelope size.

15. Touch Save, then touch Confirm, then touch Close, then touch Close again.

16. The envelope tray is now ready for use.

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Loading Media

Loading Envelopes in the Envelope Tray

To load envelopes in the envelope tray:

1. Pull the envelope tray out towards you.

2. Load the envelopes in the envelope tray flap side down. Flaps should be closed and on the leading

edge.

3. Adjust the guides in the envelope tray so they just touch the edges of the stack.

wc74xx-207

4. Push the tray completely into the printer.

5. If you have changed envelope size, touch Change Settings on the touch screen, then choose the

envelope size on the printer’s touch screen, touch Save, then touch Confirm.

6. If you are loading more envelopes of the same size, touch Confirm on the touch screen.

Loading Paper in the High Capacity Feeder

To load paper in the High Capacity Feeder:

1. Pull the paper tray out towards you.

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8.5"

11"

2. If required, move the paper tray guides further out to load the new paper. To adjust the side and

rear guides, pinch the guide lever on each guide and slide the guides to their new position. To

secure the guides in position, release the levers.

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Loading Media

3. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of

paper that are stuck together and reduces the possibility of paper jams.

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For 1-Sided printing:

• Load the paper against the left-hand side of the tray.

• Place the side to be printed facedown.

• Place pre-punched paper with the holes toward the left side of the tray.

• Place letterhead (or the top of the page) toward the front of the tray.

XEROX

wc74xx-192

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until required.

For 2-Sided printing:

• Place the side to be printed first (page 1) faceup.

• Place pre-punched paper with the holes toward the right side of the tray.

• Place letterhead (or the top of the page) toward the front of the tray.

4. Slide the guides so they just touch the edges of the paper.

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5. Push the tray completely into the printer.

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6. If required, touch Change Settings on the touch screen, then choose paper size, type, or color on

the printer’s touch screen, touch Save, then touch Confirm.

7. Set the printer to detect the paper size you loaded automatically, or manually specify the size

using the touch screen.

If you have not changed the media type, touch Confirm on the touch screen.

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Loading Media

Loading Paper in the Tandem Tray Module

The Tandem Tray Module allows you to load larger amounts of paper for fewer printing interruptions. It contains three trays. Tray 2 holds paper sizes up to 12 x 18 inches/SRA3. Trays 3 and 4 hold letter/A4 size paper.

Note: You cannot load custom size paper into Tray 3 or Tray 4 of the Tandem Tray Module.

To load paper in Tray 3 or 4:

1. Pull Tray 3 or Tray 4 out of the cabinet.

2. Place the paper against the left rear corner of the tray.

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Note: Do not load paper above the maximum fill line.

Note: Always load paper into the tray in the orientation shown in the diagram.

3. Adjust the guides so they touch the edges of the stack.

4. Push the tray completely into the cabinet.

5. If required, touch Change Settings on the touch screen, then choose paper type, or color on the

printer’s touch screen, touch Save, then touch Confirm.

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Printing on Special Media

This section includes:

• Printing on Transparencies on page 60

• Printing on Envelopes on page 60

• Printing on Labels on page 61

• Printing on Glossy Paper on page 62

Printing on Transparencies

For a listing of trays that support transparency printing, see Tray Media Compatibility on page 49. For best results, use only recommended Xerox transparencies.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Caution: Damage caused by using unsupported paper, transparencies, or other specialty media is

not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside

these areas; please contact your local representative for details.

For more information, see www.xerox.com/paper, Recommended Media List (United States) or

www.xerox.com/europaper, Recommended Media List (Europe).

Guidelines

• Remove all paper before loading transparencies in the tray.

• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor

print quality.

• Do not overload the tray. This can cause the printer to jam.

• Do not use transparencies with stripes on the side.

• Do not fan transparencies before loading.

• After loading transparencies, change the paper type at the printer’s touch screen.

• In the printer driver, choose either Transparency as the paper type or choose the appropriate tray

as the paper source.

Printing on Envelopes

For a listing of trays that support envelope printing, see Tray Media Compatibility on page 49.

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Guidelines

• Successful envelope printing is highly dependent on the quality and construction of the envelopes.

Use only paper envelopes specified in the Recommended Media List at www.xerox.com/paper

(United States) or www.xerox.com/europaper (Europe).

• Maintain constant temperature and relative humidity.

• Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can

affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before

or during printing.

• Avoid padded envelopes; purchase envelopes that lie flat on a surface.

• Avoid envelopes with heat activated glue.

• Avoid envelopes with press and seal flaps.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book

on top of them.

• In the printer driver, choose either the Envelope size as the paper type or choose the appropriate

tray as the paper source.

Caution: Never use envelopes with windows or metal clasps; they can damage the printer. Damage

caused by using unsupported envelopes is not covered under the Xerox warranty, service

agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the

United States and Canada. Coverage may vary outside these areas, please contact your local

representative for details.

Printing on Labels

For a listing of trays that support label printing, see Tray Media Compatibility on page 49.

To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website at www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Guidelines

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Print only on one side of the sheet of labels. Use full sheet labels only.

• Do not use any sheet where labels are missing; it may damage the printer.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original

packaging until ready to use. Return any unused sheets of labels to the original packaging and

reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions.

Storing them in extreme conditions may cause print quality problems or cause them to jam in

the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and

jam in the printer.

• In the printer driver, choose either Labels as the paper type or choose the appropriate tray as the

paper source.

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Printing on Glossy Paper

For a listing of trays that support glossy paper, see Tray Media Compatibility on page 49.

To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website for your printer: www.xerox.com/office/WC7425_WC7428_WC7435supplies.

Guidelines

• Do not open sealed packages of glossy paper until you are ready to load them into the printer.

• Leave glossy paper in the original wrapper, and leave the packages in the shipping carton until

ready to use.

• Remove all other paper from the tray before loading glossy paper.

• Load only the amount of glossy paper you are planning to use. Do not leave glossy paper in the

tray when you are finished printing. Reinsert unused glossy paper in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to

curl and jam in the printer.

• In the printer driver, touch Gloss, Gloss Reloaded, Heavyweight Gloss or Heavyweight Gloss

Reloaded as the paper type, or choose the tray loaded with the desired paper.

See also:

Supported Media Sizes and Weights on page 48

Tray Media Compatibility on page 49

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Setting Printing Options

Printing options (also called printer driver options) such as custom size and 2-Sided printing, are selected in Printing Preferences (Windows), and Xerox Features (Macintosh).

This section includes:

• Windows Printing Options on page 63

• Macintosh Printing Options on page 65

Windows Printing Options

The following table lists printing options organized in tabs within the Printing Preferences window:

Ta b Printing Options

Paper/Output Job type: Normal Print, Secure Print, Sample Set, Delay Print, Save to Mailbox

Paper: Paper size, paper color, paper type, tray selection, transparency separators 2-Sided printing: 1-Sided Print, 2-Sided Print, 2-Sided Print, Flip on Short Edge Finishing; Varies based on configuration Print quality: High Resolution, High Quality, High Speed Output destination: Automatically Select, Left Top Tray

Color Options Color correction: Automatic, Black and White, Color Adjustments

Layout/Watermark Page Layout: Pages per sheet (N-Up)

Booklet layout (optional) Page Layout Options: Portrait, Landscape, Rotated Landscape), 1-Sided Print, 2-Sided

Print, 2-Sided Print, Flip on Short Edge, Watermark settings

Advanced Document Options: Copies, Collate, Banner Sheet, Request Offset, Bypass Tray

Feed Edge Image Options: Application Reduce/Enlarge, Draft Mode, Margins, Mirrored Output,

PostScript Pass-Through Booklet Layout: Booklet Image Order Advanced Printing Features, TrueType Font Download Option, PostScript Output

Option, PostScript Language Level, Send PostScript Error Handler

Note: For more information about Windows printer driver options, click the Help button in the

lower right-hand corner of any tab in the Printing Preferences window.

Setting Default Printing Options (Windows)

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

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For example, if you want to print to both sides of the paper for most jobs, specify 2-Sided printing in Printing Preferences.

To change Printing Preferences:

1. In the Windows Status Bar, click Start, Settings, then click Printers and Faxes.

2. In the Printers and Faxes folder, right-click the icon for your printer and click Printing Preferences.

3. Click a tab in the Printing Preferences window, make selections, then click OK to save.

Note: For more information about Windows printer driver options, click the Help button in the

lower right-hand corner of any tab in the Printing Preferences window.

Selecting Printing Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the Printing Preferences before sending the job to the printer. For example, if you want to use the Enhanced print-quality mode when printing a particular document, choose this setting in Printing Preferences before printing that job.

1. With the document open in your application, access the Print dialog box (File > Print or CTRL+P in

Windows, File > Print, or CMD+P on a Macintosh for most software applications).

2. Choose the WorkCentre 7425/7428/7435 and click the Properties button to open the Printing

Preferences window. This button is labeled Preferences in some applications. Choose a tab in the

Printing Preferences window, then make selections.

3. Click OK to save and close the Printing Preferences window.

4. Print the job.

Saving a Set of Commonly Used Printing Options (Windows)

You can save and name a set of printing options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. Click Saved Settings at the bottom of the Printing Preferences window, and click Save As from

the list.

2. Name the set of printing options and click OK. The set of options is saved and will appear in the list.

The next time you want to print using these options, just choose the name from the list and click

OK.

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Macintosh Printing Options

See the following table for specific printing options in the Macintosh PostScript printer driver:

Ta b Printing Options

Paper/Output Job type: Normal Print, Secure Print, Sample Set, Delay Print, Save to Mailbox

Paper: Automatically Select, Printer Default Type, Other Color, Other Type, Transparency Separators

2-Sided Printing: 1-Sided Printing, 2-Sided Printing, 2-Sided Printing, Flip on Short Edge

Output Color: Color, Grayscale Output Destination: Automatically Select, Center Tray – Lower, Center Tray –

Upper, Left Top Tray

Special Pages Add Covers

Add Inserts Add Exceptions

Image Options Lighten/Darken

Image Quality: High Quality, High Speed, High Resolution Toner Saver: Conserve Dry Ink CMYK Source Color: Commercial, SWOP, SNAP, EuroScale, Japan Color Output Color Correction: Automatic, sRGB, None Invert Image: Mirror Image

Layout/Watermark Booklet layout: Enable, Disable

Booklet Options: Scale, Gutter, Creep Watermark: Presets, Options, New

Advanced Booklet Image Order: Left to Right, Right to Left

Banner Sheet: Enable, Disable Request Offset: No Offset, Each Set Tray 5 (Bypass) Feed Edge: Long Feed Edge (Normal), Short Feed Edge

Selecting Options for an Individual Job (Macintosh)

To choose print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. Choose your printer from the Printer list.

3. Choose the desired printing options from the drop-down lists that are displayed.

4. Click Print to print the job.

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Saving a Set of Commonly Used Printing Options (Macintosh)

You can name and save a set of printing options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. Choose the desired printing options from the drop-down lists on the Print menu screen.

2. Click Save As from the Presets menu to name and save the set of printing options.

3. The set of options is saved and will appear in the Presets list. The next time you want to print using

these options, just select the name from the list.

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Printing on Both Sides of the Paper

This section includes:

• Automatic 2-Sided Printing Guidelines on page 67

• Printing a 2-Sided Document on page 68

• 2-Sided Page Layout Options on page 68

Automatic 2-Sided Printing Guidelines

A 2-Sided document can be printed on supported paper. Before printing a 2-Sided document, verify the paper type is supported.

The following paper and media cannot be used for Automatic 2-Sided printing:

• Transparencies

•Envelopes

•Labels

• Plain Reload

• Lightweight

•HW Reload

•Extra HW

• Extra HW Reload

•HW Gloss

•HW Gloss Reload

The following paper can be used for Automatic 2-Sided printing:

•Plain

•Letterhead

• Heavyweight

•Recycled

•Bond

•Pre-printed

•Gloss

See also:

Supported Media Sizes and Weights on page 48

Tray Media Compatibility on page 49

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Printing a 2-Sided Document

See the following table for 2-Sided document printer driver settings:

Operating System Steps

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Macintosh OS X, version 10.3 or later

Click the Paper/Output tab. Choose an option under 2-Sided Printing:

2-Sided Print 2-Sided Print, Flip on Short Edge

In the Print dialog box, click Layout. Choose an option under Two-Sided:

Long-edge binding Short-edge binding.

For more information see Setting Printing Options on page 63.

2-Sided Page Layout Options

When you choose 2-Sided Printing on the Paper/Output tab, you can specify the page layout which determines how the pages turn.

To specify page layout options for 2-Sided printing:

1. Click the Layout/Watermark tab.

2. Click Portrait, Landscape, or Rotated Landscape.

3. Click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.

Portrait

2-Sided Print

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Portrait Landscape

Portrait

2-Sided Print, Flip on

Short Edge

Landscape

2-Sided Print, Flip on

Short Edge

Landscape

2-Sided Print

Page 69

Selecting Which Paper to Use

When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on your document size and the paper type you select, or you can force the printer to use paper from a specific tray.

To select which paper to use:

Windows:

1. In the printer driver, click the Paper/Output tab. The Paper summary displays the paper to use for

the print job.

2. To change the paper, click the button to the right of the paper summary to display the paper

selection drop-down menu.

3. To specify a tray, click the tray in the Select by Tray menu.

• To specify a paper type, click the type in the Other Type menu.

• To specify a standard paper size, click the Other Size menu item. In the Paper Size dialog box, then click a paper size in the Output Paper Size drop-down list.

Macintosh:

1. In the Print dialog box, click Paper Feed.

2. From the All pages from drop-down list, click Auto Select to select the paper based on your

application settings, or choose a specific paper type or tray.

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Printing Multiple Pages on a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. You can print one, two, four, six, nine, or 16 pages per side.

1 2

To print multiple pages on a single sheet of paper in a supported driver:

Windows (2000 or later)

1. Click the Layout/Watermark tab.

2. Click the button for the Pages Per Sheet (N-Up) you want to appear on each side of the sheet.

Macintosh OS X (Version 10.3 or later)

1. In the Print dialog box, click Layout.

2. From the Pages Per Sheet drop-down menu, choose the number of pages per sheet.

3. Click a Layout Direction button to select the order in which the images will be printed on the sheet.

4. By default, the images will print on one side of the sheet. Click Two-Sided and a binding direction

to print on both sides of the sheet.

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Printing Booklets

With 2-Sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for automatic 2-Sided printing. The driver automatically reduces each page image and prints four pages per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create a booklet.

When you print booklets, you can also specify the creep and gutter in supported drivers.

• Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This

compensates for the thickness of the folded paper, which otherwise would cause the page images to shift slightly outward when folded. You can select a value from zero to 1.0 points.

• Gutter: Specifies the horizontal distance (in points) between the page images. A point is 0.35 mm

(1/72 in.).

Creep Gutter

The following additional booklet printing options are available in some drivers:

• Draw Page Borders: Prints a border around each page.

• Targ et Pa pe r Si ze : Specifies the size of the paper for the booklet.

• Right to Left: Reverses the order of the pages in the booklet.

To select booklet printing in a supported driver:

Windows 2000 or later and PostScript driver

1. Click the Layout/Watermark tab.

2. Click Booklet Layout.

If you are using the PostScript driver, click the Booklet Options button to specify the creep and gutter.

3. If desired, click Draw Page Borders in the drop-down list.

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Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click the Layout/Watermark drop-down list.

2. From the Booklet Layout drop-down list, click Enable. You can also click Draw Page Borders or No Page Borders.

3. Click Booklet Options to Scale to New Page Size and to set Gutter and Creep.

4. Click Watermark to add a preset or custom watermark.

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Using Color Corrections

The Color Correction options provide simulations of different color devices. Automatic is the default correction for general image processing. See the following table to determine what option you want to use.

Color Correction Description

Automatic Color (Recommended)

Black and White Converts all colors to black and white or shades of gray.

Color Adjustments Displays the adjustments to the color. Adjust the color by clicking this button.

To select the color correction in a supported driver:

Windows 2000 or later and PostScript driver

1. Click the Color Options tab.

2. Select the desired color correction: Automatic Color, Black and White, or Color Adjustments.

3. To adjust the color corrections, click the Color Adjustments button.

•Use the Lighten/Darken slider to lighten or darken the entire image.

•Use the CMYK Color drop-down list to apply press matching. From the drop-down list, select

Commercial, SNAP, SWOP, EuroScale or Japan Color.

Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click the Image Options drop-down list.

2. In the Output Color Corrections drop-down list, click Auto, sRGB or None.

Use the CMYK Source Control drop-down list to apply press matching. From the drop-down list, click Commercial, SNAP, SWOP, EuroScale or Japan Color.

Applies the best color correction to each graphic element: text, graphics, and images.

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Printing in Black and White

If you want your output in black, white, and shades of gray, you can select black and white in a supported driver:

Windows 2000 or later and PostScript driver

1. Click the Color Options tab.

2. Click the Black and White option.

Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click the Output Color drop-down list.

2. Click Grayscale.

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Transparency Separators

This feature inserts a separator (a divider page) between each printed transparency in your print job. The paper type for your job must be set to Transparency.

Note: Transparency separators are not included in your job if your job is printed on any other

media type. They are not included if you print from a specific tray even when that tray contains transparencies.

Windows 2000 or later and PostScript driver

1. In the printer driver, click the Paper/Output tab. The Paper summary displays the paper to use for the print job.

2. Click the button to the right of the paper summary to display the paper selection drop-down menu.

3. Click Other Type, then click Transparency.

4. Click the button to the right of the paper summary again to display the paper selection drop-down menu.

5. Click Transparency Separators.

6. From the Separator Options drop-down list, click Blank Separators, Printed Separators (the printed separator contains the same image as the transparency) or No Separators.

7. From the Source drop-down list, click the tray to use for the separators.

• Auto Paper Select: Automatically selects the tray where the separator paper type is specified.

• Tray 1 through Tray 5: selects a paper tray with separator paper type specified.

• These transparency separator settings override any transparency separator settings in the

application. Transparency separators cannot be specified with Booklet output.

Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click the Paper Output drop-down list.

2. Click the button to the right of the paper summary to display the paper selection drop-down menu.

3. Click Other Type, then click Transparency.

4. Click the button to the right of the paper summary again to display the paper selection drop-down menu.

5. Click Transparency Separators.

6. From the Separator Options drop-down list, click Blank Separators, Printed Separators (the printed separator contains the same image as the transparency) or No Separators.

7. From the Source drop-down list, click the tray to use for the separators.

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Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use heavyweight paper for the first and last pages of areport.

• Use any applicable paper tray as the source for printing cover pages.

• Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the printer driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

• No Covers: Prints the first and last pages of your document from the same tray as the rest of your document.

• Front Only: Prints the first page on paper from the specified tray.

• Back Only: Prints the back page on paper from the specified tray.

• Front and Back: Same: Front and back cover pages print from the same tray.

• Front and Back: Different: Front and back cover pages can print from different trays.

Cover Page Print Option Pages Printed on Cover

First 1-Sided printing Page 1

2-Sided printing Pages 1 and 2

Last 1-Sided printing Last page

2-Sided printing (oddnumbered pages)

2-Sided printing (evennumbered pages)

Last page

Last two pages

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For the back of your front cover to remain blank when 2-Sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-Sided printing Add one blank page at the end of the document.

2-Sided printing Odd-numbered Add two blank pages at the end of the document.

Even-numbered Add one blank page at the end of the document.

To select cover pages in a supported driver:

Windows 2000 or later

1. Click the Special Pages tab.

2. Click the Add Covers button.

3. Choose the cover option and tray to use from the Add Covers dialog box.

Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Paper Feed.

2. Click First page from, then click the tray to use for the covers.

3. Under Remaining pages from, click the tray to use for the remaining pages.

Note: For booklet printing, the cover page needs to be selected as the Last Page Paper Source.

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Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

Windows 2000 or later

1. Click the Paper/Output tab.

2. Click the button to the right of the Paper summary and select Other Size.

3. Click an option in the Scale Options drop-down list.

4. If you click Manually Scale, enter a percentage in the percentage box.

Macintosh OS X (version 10.3 or later) driver

1. Click File.

2. Click Page Setup.

3. Specify the percentage in the box for Scale.

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Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft and Confidential, which you might stamp on a page before distribution, can be inserted with awatermark.

In some Windows drivers you can:

• Create a watermark.

• Edit an existing watermark’s text, color, location, and angle.

• Place a watermark on either the first page or every page in a document.

• Print a watermark in the foreground or background or blend with the print job.

• Use a graphic for the watermark.

• Use a time stamp for the watermark.

Note: Not all applications support watermark printing.

To select, create, and edit watermarks:

Windows 2000 or later

1. Click the Layout/Watermark tab.

• To use an existing watermark, choose it from the Watermark drop-down list.

• To modify the watermark, click the Edit button to display the Watermark Editor dialog box.

• To create a new watermark, click New, then use the Watermark Editor dialog box.

2. In the Watermark drop-down list for Options:

• Choose an option to print the watermark in the foreground or background or to blend it with

the job.

• Choose an option to print the watermark on all pages or only the first page.

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Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click Layout/Watermark.

• To use an existing watermark, choose it from the Watermark drop-down list.

• To modify the watermark, click Edit in the Watermark drop-down list to display the

Watermark Editor dialog box.

• To create a new watermark, click New in the Watermark drop-down list to display the

Watermark Editor dialog box.

2. In the Options drop-down list:

• Choose an option to print the watermark in the foreground or background or to blend it with

the job.

• Choose an option to print the watermark on all pages or only the first page.

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Printing Mirror Images

You can print pages as a mirror image (flips images horizontally on pages when printed).

To select mirror images in a supported driver:

Windows 2000 or later and PostScript driver

1. Click the Advanced tab.

2. Under Image Options, click On for Mirrored Output.

Macintosh OS X (version 10.3 or later) driver

1. In the Print dialog box, click Xerox Features, then click Image Options.

2. In Invert Image, click Mirror Image.

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Creating and Saving Custom Sizes

Custom size paper can print from Tray 5. You can save custom size paper settings in a supported printer driver. Since these custom sizes are saved in your computer’s operating system, they are available for you to select in your applications.

Windows 2000 or later

1. Click the Paper/Output tab.

2. Click the button to the right of the Paper summary and click Other Size.

3. In the Paper Size dialog box, click New in the Output Paper Size drop-down list.

4. In the New Custom Size dialog box, enter a descriptive name in the Name box and the dimensions in the Width and Height boxes.

5. Click OK.

Macintosh OS X (version 10.3 or later)

1. In the File menu, click Page Setup.

2. Under format for, choose the printer.

3. In the Paper Size drop-down list click Manage Custom Sizes.

4. Click the + button to add a new custom page size.

5. Enter a descriptive name for the custom page size, then enter the page size and margin information.

6. Click OK.

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Job Completion Notification

You can choose to be notified when your job is done printing. A message appears in the lower right corner of your computer screen with the name of the job and the name of the printer where it was printed.

Note: This feature is only available when your printer is connected to your computer over

a network.

To select job completion notification in a supported driver:

Windows 2000 or later

1. At the bottom of any driver Printing Preferences tab, click the More Status button.

2. Click the Notification menu, then click the desired option.

3. Click the X in the upper right hand corner to close the window.

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Printing Special Job Types

You can choose one of the following special job types:

• Secure Print: Prints the job only after you choose your name and enter your four-digit numeric password on the printer touch screen.

• Sample Set: Prints one copy of the job so that you can proof the copy. To print additional copies, release the job on the printer touch screen.

• Delay Print: Prints the job at the time you specify.

• Save to Mailbox: Stores the job on the printer hard drive so it can then be printed on demand using the printer touch screen or printed from CentreWare IS.

Sending Secure Print, Sample Set, Delay Print or Saved to Mailbox Jobs

Use a supported driver to specify a job as a Secure, Sample Set, Delay Print or Saved to Mailbox job.

Windows 2000 or later

1. Click the Paper/Output tab.

2. Under Job Type, click the desired job type.

3. In the dialog box:

•For a Secure Print job, enter and confirm your four-digit passcode in the Secure Print window.

•For a Sample Set job, choose the print setting for the job, then click Sample Set, then

click Print.

•For a Delay Print job, enter the time you wish the job to print, click OK, then click Print.

•For a Saved to Mailbox job, enter a name for this job (click the drop down list for options), then

the predefined Mailbox Number. Choose Secure Saved Job options if desired.

Macintosh OS X (version10.3 or later) driver

1. In the Print dialog box, select the job type from the Job Type drop-down list.

•For a Secure Print job, enter and confirm your four-digit passcode in the Secure Print window.

•For a Sample Set job, choose the print setting for the job, then click Sample Set, then

click Print.

•For a Delay Print job, enter the time you wish the job to print, click OK, then click Print.

•For a Saved to Mailbox job, enter a name for this job (click the drop-down list for options), then

the predefined Mailbox Number. Choose Save, Save and Print and Secure Saved Job options if desired.

Printing or Deleting Secure Print Jobs

1. On the printer control panel, press Job Status. The Active Jobs tab displays.

2. Touch the desired job, then choose the desired action from the pop up menu.

3. Enter your passcode using the printer keypad, then touch Confirm.

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Printing or Deleting Sample Set Print Jobs

1. On the printer control panel, press Job Status. The Active Jobs tab displays.

2. Touch the desired job, then choose the desired action from the pop up menu.

Printing or Deleting Delay Print Jobs

1. On the printer control panel, press Job Status. The Active Jobs tab displays.

2. Touch the desired job, then choose the desired action from the pop up menu.

Printing or Deleting Saved to Mailbox Print Jobs

1. On the printer control panel, press Job Status. The Active Jobs tab displays.

2. Touch the desired job, then choose the desired action from the pop up menu.

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Copying

This chapter includes:

• Basic Copying on page 88

• Adjusting Copy Options on page 90

Page 88

Copying

Basic Copying

To m ake co pi es:

1. Load your original documents. Use the document glass for single copies, or the document feeder for multiple pages.

Document Glass

Lift the document feeder cover and place the original facedown, toward the back-left corner of the document glass.

Document Feeder

Insert originals faceup with the left edge of the page entering the feeder first. The green light indicates correct loading of originals.

wc74xx-2

Adjust the paper guides so they fit against the originals.

2. On the printer control panel, press the Clear All button to remove previous copy settings.

3. On the printer touch screen, touch Copy.

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4. Use the keypad on the right side of the control panel to enter the number of copies. The number of copies selected appears in the upper-right corner of the touch screen.

• To correct the number of copies entered using the keypad, press the yellow Clear All button.

• To stop a copy job, press the red Stop button on the control panel. On the touch screen, touch

Resume to continue the job, or Cancel to cancel the job completely.

5. If necessary, change the copy settings. See Adjusting Copy Options on page 90.

6. Press the green Start button on the control panel.

• When using the document feeder, copying continues until the document feeder is empty.

• When using the document glass for 2-Sided Copying, a message appears on the touch screen

when it is time to place the next original on the glass. Press the green Start button to copy the next original.

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Adjusting Copy Options

This section includes:

• Basic Settings on page 90

• Image Quality Adjustments on page 94

• Layout Adjustments on page 97

• Output Format Adjustments on page 100

• Advanced Copying on page 105

Basic Settings

Use the Copy tab to change the following basic settings:

• Selecting Color or Black & White Copies on page 90

• Reducing or Enlarging the Image on page 91

• Selecting the Tray to Use for Copies on page 91

• Specifying 2-Sided Originals for Copies on page 92

• Collating Copies on page 92

• Stapling Copies on page 93

• Folding Copies on page 93

• Hole Punching Copies on page 93

• Booklet Creation on page 93

Selecting Color or Black & White Copies

If the original document contains color, you can create copies in full color, a single color (monochrome), or in black and white.

To select the output color:

1. Touch Copy on the touch screen.

2. Select the output color:

• Auto Detect: detects the color content in the original document, and makes copies in full color

if the original is a color document, or in black only if the original is a black and white document.

• Color: Copies in full color output using all four printing colors (cyan, magenta, yellow, and

black).

• Black & White: Copies in black and white only. Colors in the original are converted to shades of

gray.

3. For copies printed in shades of a single color: a. Touch the Image Quality tab, then touch Color Effects.

b. Touch Single Color, then touch one of the six color choices.

c. Touch Save.

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Reducing or Enlarging the Image

Image size can be reduced to a maximum of 25% of original size or enlarged to a maximum of 400% of original size.

To reduce or enlarge the image:

1. Touch Copy on the touch screen.

2. To reduce or enlarge the image proportionally, touch the up arrow or the down arrow.

3. To reduce or enlarge the image proportionally by a preset amount, such as to fit a particular paper size:

a. Touch More. b. Touch Proportional %, then touch one of the Preset % buttons.

Note: You can also touch the up and down arrow to change the percentage.

c. To center the image on the page, touch Auto Center. d. Touch Save.

4. To reduce or enlarge the width and length of the image by different percentages:

a. Under Reduce/Enlarge, touch More, then touch Independent X-Y%.

b. Use the arrow buttons to change the width (X axis) of the image. c. Use the arrow buttons to change the length (Y axis) of the image.

Note: You can also touch one of the Preset % buttons.

d. To center the image on the page, touch Auto Center. e. Touch Save.

Selecting the Tray to Use for Copies

You can make copies on letterhead, colored paper, different paper sizes or transparencies by selecting a paper tray loaded with the desired media.

To select the tray to use:

1. Touch Copy on the touch screen.

2. Touch one of the trays shown under Paper Supply.

Note: The printer includes two paper trays with additional trays available as options.

Note: Trays can also be selected as follows:

a. Touch More.

b. Touch the desired tray. c. Touch Save.

Note: Auto Select allows the printer to automatically use trays containing the correct paper size.

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Specifying 2-Sided Originals for Copies

The document feeder can be used to copy one or both sides of 2-Sided originals. You can also create 1Sided or 2-Sided copies from 2-Sided originals.

To select the sides to copy:

1. Touch Copy on the touch screen.

2. Touch one of the following options under 2-Sided Copying:

• 1 –> 1-Sided: Scans only one side of the originals and produces 1-Sided copies.

• 1 –> 2-Sided: Scans only one side of the originals and produces 2-Sided copies.

• 2 –> 2-Sided: Scans both sides of the originals and produces 2-Sided copies.

• 2 –> 1-Sided: Scans both sides of the originals and produces 1-Sided copies.

3. If you selected 2-Sided copies and you want the images on side 2 to be rotated 180 degrees, touch

Rotate Side 2.

Collating Copies

When making several copies of a multi-page document, copies can be automatically collated. For example, when making three single-sided collated copies of a six-page document, the copies are printed in this order:

1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6

Uncollated copies are printed in this order:

1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6

To choose collated or uncollated copies:

1. Touch Copy on the touch screen.

2. For collated copies, touch Collated under Copy Output.

3. If you have an appropriate finisher, you can staple collated copies. Touch Collated 1 Staple or

Collated 2 Staples.

Uncollated Copies

1. Touch More or Hole Punch & More (Office LX Finisher and Professional Finisher) under Copy Output.

2. Touch Uncollated, or Uncollated with Separators if you have separator pages loaded in a different tray) under Collation.

3. Touch Save.

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Stapling Copies

If your printer has a finisher with a stapler, copies can be automatically stapled.

To select stapling:

1. Touch Copy on the touch screen.

2. If the original is:

a. Collated: under Copy Output, touch Collated 1 Staple or Collated 2 Staples. b. Uncollated: touch More or Hole Punch & More (Office LX Finisher and Professional Finisher),

then touch 1 Staple, 2 Staples, or 2 Staples Top. The screen shows the location of the staple on the page.

c. Touch Save.

Folding Copies

If your printer has the Office LX Finisher, you can crease copies and then fold them manually. If you have the Professional finisher, you can fold copies.

1. Touch Copy on the touch screen.

2. Touch Folding under Copy Output, then touch Single Fold.

3. Touch Fold a Page at a Time, or Fold as a Set.

4. When Fold as a Set is selected, the following options are available:

• Staple on or off.

• Covers, with options for Blank Covers or 2-Sided Covers, and tray selection for cover pages and

main body paper. See Including Covers on page 102 for more information.

5. Touch Save.

Hole Punching Copies

If your printer has the Office LX Finisher with hole punch, or the Professional Finisher, copies can be automatically hole punched.

1. Touch Copy on the touch screen.

2. Under Copy Output, touch Hole Punch & More.

3. Under Hole Punch, touch 2 Hole Punch or 3 Hole Punch.

4. Touch To p to punch at the top of the page rather than the left edge.

Booklet Creation

If your printer has the Office LX Finisher or Professional Finisher, copies can be formatted as a booklet. The booklet can be folded, stapled or both. See Creating Booklets on page 101.

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Image Quality Adjustments

Use the Image Quality tab on the touch screen to change the following image quality settings:

• Specifying the Original Type on page 94

• Adjusting the Darkness, Sharpness, and Saturation on page 94

• Automatically Suppressing Background Variations on page 94

• Adjusting the Contrast on page 95

• Selecting Color Effects on page 95

• Adjusting the Color Balance on page 96

• Selecting the Gloss Level on page 96

Specifying the Original Type

The printer optimizes the image quality of copies based on the type of images in the original document and how the original was created.

To specify the original type:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Original Type.

3. Touch Auto, Photo & Text, Text, Photo, or Maps.

• For Photo & Text or Photo, touch Printed Original, Photograph, or Photocopy.

•For Text, touch Printed Text, or Light Text (only available if copy output color is set to Black &

White).

4. Touch Save.

Adjusting the Darkness, Sharpness, and Saturation

You can lighten or darken copies as well as adjust the sharpness and saturation.

To adjust these image options:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Image Options.

3. Move the Lighten/Darken slider by touching the up or down arrow to lighten or darken the image.

4. Move the Sharpness slider by touching the up or down arrow to sharpen or soften the image.

5. Move the Saturation slider by touching the up or down arrow to make the image colors more or less vivid.

6. Touch Save.

Automatically Suppressing Background Variations

When you are using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side of the paper. To prevent this from happening in your copy, use the

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Auto Suppression setting to minimize the sensitivity of the printer to variations in light background colors.

To change this setting:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Image Enhancement.

3. Under Background Suppression, touch Auto Suppression.

4. Touch Save.

Adjusting the Contrast

Contrast is the difference between light and dark areas in an image. To reduce or increase the contrast of the copies:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Image Enhancement.

3. Touch Manual Contrast.

4. Move the slider by using the up or down arrow to select more or less contrast.

5. Touch Save.

Selecting Color Effects

If you have a color original, you can adjust the copy colors using presets called Color Effects. For example, the copy colors can be adjusted to be brighter or cooler.

To select a color effect:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Color Effects.

3. Touch the desired color preset. The sample images displayed on the right side of the touch screen show how the colors are adjusted.

4. Touch Off to cancel color adjustment.

5. Touch Dual Color to create a copy consisting of two colors. a. Touch Source Color, then touch Other than Black or Color to select the source color, then

touch Save.

b. Touch Target Area Color, then touch the color to replace the source color inside the target

area, then touch Save.

c. Touch Non-Target Area, then touch the color to replace the source color outside the target

area, then touch Save.

6. Touch Single Color to create a copy in a single color selected from the list.

7. Touch Save.

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Adjusting the Color Balance

If you have a color original, you can adjust the balance between the primary printing colors (cyan, magenta, yellow and black).

To adjust the color balance:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Color Balance.

3. To adjust the highlight, midtone, and shadow density levels by color:

a. Touch the desired color.

b. Touch the up or down arrows to adjust the levels for highlights, midtones, and shadows.

c. Repeat steps 3a and 3b for each color.

4. Touch Save.

Adjusting the Color Shift

If you have a color original, you can adjust the hue of the copy colors.

To adjust the color balance:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Color Shift. The Original Color bar represents the colors of the original document. The Copy Color bar represents the copy colors.

3. Touch one of the five buttons from Minus to Plus to select the desired color shift.

4. Touch Save.

Note: This feature is only available when the output color is set to Auto Detect or Color.

Selecting the Gloss Level

The gloss level can be enhanced to create glossier copies.

To adjust the gloss level:

1. Touch Copy on the touch screen, then touch the Image Quality tab.

2. Touch Gloss Level.

3. Touch Normal for normal gloss or Enhanced for glossier copies.

4. Touch Save.

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Layout Adjustments

Use the Layout Adjustment tab to change the following settings:

• Book Copying on page 97

• 2-Sided Book Copying on page 98

• Specifying the Original Size on page 98

• Erasing the Edges of Copy Documents on page 98

• Shifting the Image on page 99

• Rotating the Image on page 100

• Inverting the Image on page 100

• Specifying the Orientation of the Original on page 99

Book Copying

When copying a book, magazine, or other bound document, you can copy facing pages onto separate sheets.

You must use the document glass to make copies from books, magazines, or pamphlets. Do not place bound originals in the document feeder.

Note: This feature and 2-Sided Book Copying on page 98 cannot be activated simultaneously.

Note: Non-standard size documents will not be separated into two pages accurately.

To copy pages from a book or other bound document:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Book Copying. In the next screen, touch On.

a. To copy both pages of an open book in page order, touch Both Pages. If desired, touch the up

or down arrow to specify the Binding Edge Erase amount, the space between the image area and the binding.

b. To copy only the left page of an open book touch Left Page Only. If desired, touch the up or

down arrow to specify the Binding Edge Erase amount, the space between the image area and the binding.

c. To copy only the right page of an open book, touch Right Page Only. If desired, touch the up or

down arrow to specify the binding edge amount to be erased.

3. Touch Save.

Note: The facing pages of a bound document must be placed in a horizontal orientation on the

document glass as shown on the touch screen.

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Copying

2-Sided Book Copying

This feature allows you to make 2-Sided copies of facing pages of the original bound document.

Note: This feature and Book Copying on page 97 cannot be activated simultaneously.

Note: You must use the document glass to make copies from books, magazines, or pamphlets. Do

not place bound originals in the document feeder.

Note: Non-standard size documents will not be separated into two pages accurately.

To copy pages from a book or other bound document:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch 2-Sided Book Copying. In the next screen, touch On.

3. Starting & Ending Page specifies the copy start page and copy end page.

•For Starting Page: touch Left Page or Right Page

•For Ending Page: touch Left Page or Right Page

4. Touch Save.

Specifying the Original Size

To specify the original size so that the correct area is copied:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Original Size.

a. The printer can pre-scan the first page of the originals to determine the area to copy. Touch

Auto Detect.

b. If the area to be copied matches a particular paper size, touch Manual Size Input. then touch

the desired paper size. If necessary, touch the scroll arrows to view the entire list.

c. To create a custom size, touch Custom Size at the top of the Standard Sizes list. Touch the up

or down arrow to specify the length and width of the scan area.

d. If the original contains pages of different sizes, touch Mixed Size Originals.

3. Touch Save.

Erasing the Edges of Copy Documents

You can erase content from the edges of your copies by specifying the amount to erase on the right, left, top, and bottom edges.

To erase edges on copies:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Edge Erase.

3. To erase all of the edges by the same amount:

a. Touch All Edges.

b. Touch the up or down arrow to specify the amount to erase from all edges on Side 1.

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Adjusting Copy Options

4. To specify different amounts for the edges:

a. Touch Individual Edges.

b. Touch the up or down arrow to specify the amount to erase from each edge.

c. To specify the original’s orientation as you load it in the document feeder or document glass,

touch either Upright Image or Sideways Image (top to left), then touch Save.

5. If you selected 2-sided copies, touch the up or down arrow to specify the amount to erase from each edge on Side 2 or touch Mirror Side 1.

Note: If preset values such as Hole Punch Erase or Header/Footer Erase were previously saved,

you can touch the preset in the lower-left corner of the window.

6. Touch Print to Edge to cancel edge erase.

7. Touch Save.

Specifying the Orientation of the Original

If you plan to have the copies automatically stapled, specify the orientation:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch the Original Orientation button.

3. Touch the Upright Images or Sideways Images (Top to Left).

4. Touch Save.

Shifting the Image

You can change the placement of the image on the copy page. This is useful if the image size is smaller than the page size.

To change image placement:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Image Shift.

3. To center the image on the page, touch Auto Center.

4. To specify the position of the image:

a. Touch Margin Shift. b. Touch the up or down arrow to specify the amount of Up/Down and Left/Right shift for Side 1.

5. To specify the original’s orientation as you load it in the document feeder or document glass, touch Original Orientation, then touch either Upright Image or Sideways Image (Top to Left), then touch Save.

6. If you selected 2-sided copies, touch the up or down arrow to specify the amount to erase from each edge on Side 2 or touch Mirror Side 1.

Note: If preset values such as Hole Punch Erase or Header/Footer Erase were previously saved,

you can select the preset in the lower-left corner of the window.

7. Touch Save.

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Rotating the Image

If the orientation of the paper currently loaded in the tray differs from that of your original, the printer automatically rotates the copy to fit on the paper.

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Image Rotation, then select from the following:

•Touch Off to cancel rotation.

•Touch Always On for automatic rotation of the copy of your original to fit correctly on your

selected paper.

•Touch On during Auto for automatic rotation of the copy of your original when Auto Paper

Select or Auto% is selected.

•Touch Save.

Inverting the Image

Originals can be printed as mirror images; this flips each image horizontally on the page.

Originals can be printed as negative images; this reverses the light and dark areas in each image.

To invert images:

1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.

2. Touch Invert Image.

3. To mirror images, touch Mirror Image. The default is Normal Image, which does not mirror the images.

4. To create negative images, touch Negative Image. The default is Positive Image, which does not reverse the light and dark areas in the images.

5. Touch Save.

Output Format Adjustments

Use the Output Format tab to make the following changes:

• Creating Booklets on page 101

• Including Covers on page 102

• Adding Annotations on page 102

• Inserting Transparency Separators on page 104

• Copying Multiple Pages on a Sheet of Paper on page 101

• Adding Watermarks on page 104

• ID Card Copying on page 105

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