7345
Quick Use Guide
WorkCentre 7300 Series
701P47996
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server
Xerox is not liable for any problems resulting from unaut hor ised operation of the
Xerox and Ethernet are registered trademarks.
are either trademark s or r egistered trademarks of Microsof t Corporation in the United
States and/or other countries.
Novell, NetW ar e, IntranetWare and NDS are registered tradem ar ks of Novell, Inc. in
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HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard
Corporation.
All product/brand names are trademarks or registered tr ademarks of the respective
holders.
The data saved in the hard disk of the m achine may be lost if there is any problem in
the hard disk. Xerox is not responsible for any direct and indirect damages arising from
or caused by such data loss.Xerox is not responsible for any breakdown of machines
due to infection of computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright
laws, this manual may not be copied or modified in whole or part, without the written
consent of the publisher.(2) Parts of t his manual are subject to change without prior
notice.(3) We welcome any comments on ambiguit ies, er r or s , omissions, or missing
pages.(4) Never attempt any procedure on the machine that is not specifi cally
described in this manual. Unauthorised operation can cause f ault s or accidents.
equipment.
An export of this product is strictly controlled in accordance with Laws concerning
Foreign Exchange and Foreign Trade of Japan and/or the export control regulat ions of
the United States.
NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and
RED means machine needs attention. Depending on the configuration of the
machine, some User Interface screens may vary.
Table of Contents
Control Panel
Tray Settings
Booklet Creation
ID Card Copying
Simple LAN Faxing
Using Thumbnail Preview
Scan to Home
Auditron Setup
3
5
7
9
13
15
17
19
Banner Sheets
Billing Meters
Replacing the Toner Cartridges
WorkCentre 7300 Series
Quick Use Guide
23
25
27
WorkCentre 7300 Series
Control Panel
Copy
Copy
Output Color
Auto Detect
Color
Black and White
Reduce / Enlarge
100
More...
Touch Screen
1.
The touch screen allows you to select all the available programming features. It
Paper Supply
Auto Paper Select
More...
Adjustment
Plain Paper
Plain Paper
Auto
Plain Paper
Output Format
2 Sided Copying
1 > 1 Sided
1 > 2 Sided
2 > 2 Sided
2 > 1 Sided
Rotate Side 2
Copy
Output
Quantity
Job Assemb lyImage Quality Layout
Collate d
1 Staple
2 Staples
Folding...
Hole
Punching
All
Services
also displays fault clearance procedures and general machine information.
Services Button
2.
Displays the job features on the touch screen.
Job Status Button
3.
Displays job progress information on the touch screen.
Machine Status Button
4.
Displays the current status of the machine on the touch screen.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Control Panel
Dial Pause
5.
Enters a pause in a telephone number when transmitting a fax.
Clear
6.
Deletes numeric values or the last digit entered.
# (Pound)
7.
Indicates the dialing character or designates a group dial number.
Start
8.
Starts the job.
Stop
9.
Temporarily stops the current job. Follow the message to cancel or resume
your job.
Interrupt
10.
Temporarily stops the current copy job to allow a priority job to be run.
Clear All
11.
If pressed once, resets the default sett i ngs and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine
default settings.
Language
12.
Changes text to an alternative language (when available).
Log In/Out
13.
Provides password protected access to the Tools used to adjust the defaults
of the machine.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Tray Settings
When a paper tray is opened, your machine assumes that more paper
There are 3 standard paper trays and 2 optional paper trays,
designed to use a variety of paper and other media. The bypass tray
and trays 1 and 2 are fully adjustable trays and can hold a variety of
paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x
11" or A4 paper sizes only.
is to be loaded. Depending on the machine setup, the touch screen
displays a pop-up window, giving the option to change the paper and
its attributes, or load more of the same paper.
Before loading paper into the paper trays, fan the edges. This
procedure separates any sheets of paper that are stuck together and
reduces the possibility of paper jams.
Tray 1
WorkCentre 7300 Series
Plain Paper
White
Quick Use Guide
Cancel Save
Change Settings
WorkCentre 7300 Series
Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct select the Confirm button. Alternatively
change the paper size or paper type by selecting the Change
Settings button on the touch screen.
That completes the procedure for loading the paper tray.
Tray 1
WorkCentre 7300 Series
Plain Paper
White
Quick Use Guide
Cancel Save
Change Settings
WorkCentre 7300 Series
Booklet Creation
Copy
The Booklet Creation feature enables the production of
booklets or multi-page copies from 1 or 2-sided originals.
The machine will scan your originals and automatically
reduce and arrange the images in the correct sequence on
your selected copy paper so that a booklet is created when
the copy set is folded in half.
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can program any other features you may require
from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the On
button.
WorkCentre 7300 Series
Copy
Booklet Creation
Page Layout
Annotations Watermark Secure Watermark
Image
Quality
Off Off
Off Off
Layout
Adjustment
Covers
Poster
Quick Use Guide
Output Format
Transparency Options
Off
OffOffOff
ID Card Copying
Off
Job Assembly
WorkCentre 7300 Series
Booklet Creation
There are 2 simple rules that must be followed when making
Always load your documents with the long edge to the left.
Booklet Creation
Booklet Options Original Input
Off
On
Binding Shift Divide Output
Off Off
Covers
No Covers
1 Sided Originals
2 Sided Originals
2 Sided/Rotated
Cancel
Save
booklets:
First select the tray that contains the paper you want to use.
1.
2.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
ID Card Copying
Whether needing to copy insurance cards, a driver's license, or
any other form of identification, the ID Card Copying feature
offers a simple and efficient way to save time.
Information on both sides of the ID Card can be copied onto
one side of one sheet of paper, without the need to reload the
paper into the paper or bypass tray.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
ID Card Copying
Pressing the Clear All (AC) button once will cancel any
1.
previous screen programming selections.
Select the All Services icon, then select the Copy icon.
Copy E-Mail Internet Fax
Copy Service
WorkCentre 7300 Series
Fax
Scan to Mailbox
Network Scanning
Send from Mailbox
Quick Use Guide
Scan to PC
WorkCentre 7300 Series
ID Card Copying
Access the ID Card Copying feature by selecting the
Poster
Annotations
Secure Watermark
ID Card Copying
2.
The ID Card Copying option is accessed from a button on the
Output Format tab.
Format tab, then the ID Card Copying button.
Copy
Copy
Booklet Creation
Off Off
Page Layout
Off Off
Image
Quality
Layout
Adjustment
Covers
Output Format
Transparency Options
Output
Job Assembly
Off
Watermark
WorkCentre 7300 Series
Quick Use Guide
OffOffOff
Off
WorkCentre 7300 Series
ID Card Copying
Follow the instructions below to complete the ID Card Copy
3.
process:
Step 1.
Lift the Document Feeder and place the ID Card on the top
left corner of the document glass. Gently lower the Document
Feeder.
Step 2.
Use the number keypad to enter the number of copies you
require.
Step 3.
Press Start to begin scanning side 1.
Step 4.
Lift the Document Feeder and turn the ID Card over to copy
side 2. Gently lower the Document Feeder.
Step 5.
Press Start to begin scanning side 2.
Printing begins and copies are delivered into the Output Tray.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Simple LAN Faxing
Recipients
1.
Open the Print Driver
2.
Select Fax as Job Type
Xerox WorkCentre 7345
Paper/Output Image OptionsLayout/Watermark Advanced
3.
Enter the Recipient Details
Job Type
Fax
Paper
8.5x11", White, Pr inter Default Type
2 Sided Pri nting
1 Sided
Stapling
1 Staple
Output Color
Color
Output Destination
Auto
Retrieve Saved Settings
Retrieve Saved Setting s
OK Defaults
OK Cancel
WorkCentre 7300 Series
Fax
Preferences OK Cancel
Cover Page
Fax Number Name
Options:
Group
Quick Use Guide
Help
WorkCentre 7300 Series
Simple LAN Faxing
I
ns
OK
CancelOKDefaults
Background Supp ression:
4.
Set the Fax Options
Xerox WorkCentre 7345
Paper/Output
5.
Send the Fax
mage Optio
Layout/Watermark Advanced
Lighten / Darken
Auto Suppress ion
Image Quali ty
Normal
Margin Erase
Off
Invert Image
Mirror Image
Retrieve Saved Settings
Retrieve Saved Settings
When you have selected all the options you require, select OK.
Select OK on the print driver screen and OK on the Print Screen.
The Fax Confirmation screen will appear with the list of
recipients you have chosen. If the details are correct, select the
OK button and your fax will be submitted to the machine fax
queue ready to be transmitted.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Using Thumbnail Preview
Mailbox
Send from Mailbox
Smith, J.
Jones, T.
Thumbnail Preview is an optional feature and may not be
available on your machine. Contact your system
administrator to set up this feature on your machine.
1. Select the Send from Mailbox icon.
2. Select the Mailbox Name.
Mailbox Name
Go to
All
Servic
es
WorkCentre 7300 Series
3. Select the Document Name.
List
Thumbnail
Quick Use Guide
Refresh Close
Select All
Delete
Document Details
Job Flow Settings
Print
WorkCentre 7300 Series
Using Thumbnail Preview
Mailbox
Close
2 Sided Copying
4. Select Thumbnail.
List
5. Select Print.
6. Select the Paper Supply, Output, and 2 Sided
Printing Options
7. Select Print
Thumbnail
Refresh Close
Select All
Delete
Document Details
Job Flow Settings
Print
WorkCentre 7300 Series
Mailbox
Paper Supply
Auto Pap er 1 Sided
Output Options
1 Staple
Quick Use Guide
Document Detai ls
Print
WorkCentre 7300 Series
Scan to Home
Authentication login at the device. The device displays one
Color Scanning
Black and
Go to
Color
Grayscale
Scan Presets
2 Sided
Scan to Home is an optional feature which allows a user to
scan hard copy originals at the device and send them to a
destination on the network which is specified as their
"Home" destination.
Quantity
Network Scanning
Network
Scanning
Scan to Home
Auto Detect
Advanced
Settings
2 Sided Scanning
Layout
Adjustment
1 Sided
2 Sided
Rotate Side
2
Filing Options
Template Description
Update Templates
Original Type:
Photo and
Text
Photo
All Services
for Sharing &
Printing
for Archival Record
for OCR
More...
To use this option, the user must first enter their Network
Scan to Home template. When a document is scanned, the
authentication server produces the information as to who is
logged in at the device.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Scan to Home
Application Protocol (LDAP) connectivity may also be used.
Color Scanning
Black and
Go to
Color
Grayscale
Scan Presets
2 Sided
Network Scanning must be installed before using this
feature, but it is not necessary for the repositories and
templates to be configured.
Network Scanning
Network
Scanning
Scan to Home
Auto Detect
Advanced
Settings
2 Sided Scanning
Layout
Adjustment
1 Sided
2 Sided
Rotate Side
2
Filing Options
Original Type:
Photo and
Text
Photo
Quantity
All Services
Template Description
Update Templates
for Sharing &
Printing
for Archival Record
for OCR
More...
The system administrator enables the feature using Internet
Services. They also have to enable Network Authentication
for this feature to be available. Lightweight Directory
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Auditron Setup
then enable Auditron. Users will then be required to enter the
All user accounts must have the following defined:
To setup Auditron you must first create user accounts and
User ID setup with their account to perform certain machine
functions. You can create up to 1000 accounts.
• User ID
• User Name
• Feature Access
• Account Limit
Once accounts are defined and created, enable the desired
accounts to begin Auditron usage. User IDs and User
Names must be unique from other User IDs and User
Names.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Auditron Setup
You can enable Auditron Mode for copy, scan, fax, or print.
When Auditron Mode is enabled, the user must select the
Log In/Out button and enter the appropriate User ID to start
using the machine.
WorkCentre 7300 Series
Copy
Copy
Output Color
Auto Detect
Color
Black and White
Reduce / Enlarge
100
More...
Image Quality Layout
Adjustment
Paper Supply
Auto Paper Select
Plain Paper
Plain Paper
Auto
Plain Paper
More...
Quick Use Guide
Output Format
2 Sided Copying
1 > 1 Sided
1 > 2 Sided
2 > 2 Sided
2 > 1 Sided
Rotate Side 2
Quantity
Job Assemb ly
Copy
Output
Collate d
1 Staple
2 Staples
Folding...
Hole
Punching
All
Services
WorkCentre 7300 Series
Auditron Setup
To access the Auditron mode, touch the Tools tab, then
1.
select Accounting.
Under the Group heading, touch Accounting Type, then
touch Local Accounting.
WorkCentre 7300 Series
Accounting Type
Disabled
Local
Accounting
Network
Auditron
Copy Service
Print Service
Scan Service
Fax Service
Quick Use Guide
Cancel
Save
WorkCentre 7300 Series
Auditron Setup
System Administrator's
2.
Touch the Save button.
Accounting Type
Disabled
Local
Accounting
Network
3.
Select the Close button.
System Settings
System Settings
Setup and Calibration
Accounting
Authentication and
Auditron
Copy Service
Print Service
Scan Service
Fax Service
Create/View User
Reset User Accounts
Meter (Copy Jobs)
Accounting Type
Cancel
Save
Close
WorkCentre 7300 Series
Accounitng Login
Screen Settings
Auto Reset of User
Quick Use Guide
WorkCentre 7300 Series
Banner Sheets
demonstration purposes. The major features and options will
1.
Open the Print Driver
2.
Select the Properties button to open the printer properties
dialogue box.
NOTE: The printer properties dialogue window will vary
according to the driver you are using and the user interface
selected. This is the WorkCentre 7345 PS version in
Enhanced UI mode which will be used here for
be available on all drivers but there are some differences.
Print
Printer
Name
Status:
Type:
Where:
Comment:
Properties
Print to file
Copies
Number of copies:
OK Cancel
WorkCentre 7300 Series
Print
All
Pages
Selection
To:
Quick Use Guide
Collate
WorkCentre 7300 Series
Banner Sheets
Image Options
Help
Image Options
Help
3.
Select the Advanced tab.
Paper/Output Layout/Watermark
Advanced Settings
Document Options
Paper/Output
Copies
Collate
Banner Sheet
Request Set Offset: [Offset Each Set]
Feed Orientation:
Image Options
Booklet Layout
Feature Defaults
Include Level 2 Features
Use Only Level 1 Features
Compress Bitmaps
Enable PostScript Pass-through
Page Independence
Print Postscript Erro r Information
About
4.
Choose Enabled if you want a Banner Sheet to be
Advanced
Enabled
Defaults
Retrieve Saved Settings
OK Cancel
provided with each print job.
Paper/Output Layout/Watermark
Advanced Settings
Document Options
Paper/Output
Copies
Collate
Banner Sheet
Request Set Offset: [Offset Each Set]
Feed Orientation:
Image Options
Booklet Layout
Feature Defaults
Include Level 2 Features
Use Only Level 1 Features
Compress Bitmaps
Enable PostScript Pass-through
Page Independence
Print Postscript Erro r Information
About
Advanced
Enabled
Defaults
Retrieve Saved Settings
OK Cancel
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Billing Meters
The Billing Meters screen provides access to machine
usage and billing information. The meters vary depending
on your machine configuration and setup.
To access the Billing Meters:
1. Select the Machine Status button.
WorkCentre 7300 Series
Copy
Image
Copy
Quality
Paper Supply
Output Color
Auto Detect
Color
Black and White
Reduce / Enlarge
100
More...
Quick Use Guide
Auto Paper Select
Plain Paper
Plain Paper
Auto
Plain Paper
More...
Layout
Adjustment
2 Sided Copying
Output Format
1 > 1 Sided
1 > 2 Sided
2 > 2 Sided
2 > 1 Sided
Rotate Side 2
Quantity
Job Assembly
Copy
Output
Collated
1 Staple
2 Staples
Folding...
Hole
Punching
All
Service s
WorkCentre 7300 Series
Billing Meters
300
400
700
2. Select the Billing Information tab.
Information
General Information
Machine Serial Number:
xxxxxxxxxx
Current System Software:
IP Address:
Faults Supplies
Machine Configuration Software Version
Billing InformationMachine
Paper Tray Status
Print Reports
Overwrite Hard Disk
3. The Billing Meters are displayed.
KMM-000000505
Black Impressions
Faults
Supplies
Usage Count ers
Machine
Information
Serial Number
Tools
Print M ode
Fax Receiving Mode
ToolsBilling Information
WorkCentre 7300 Series
Color Impressions
Total Impressions
Quick Use Guide
Auto Reset of User Billing
Information
WorkCentre 7300 Series
Replacing the Toner Cartridges
This procedure shows you how to remove a used toner
cartridge and replace it with a new toner cartridge. The
machine will tell you when you will need to order a new
cartridge and when to install it.
Follow the disposal instructions for the old cartridge when
1. Open the Front Door.
2. Turn the toner cartridge counter clockwise to the
unlocked position.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Replacing the Toner Cartridges
3. Remove the toner cartridge by pulling it straight out. Be
careful to not get toner on clothing.
4. Dispose the toner cartridge as normal office waste or
recycle the cartridge.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
Replacing the Toner Cartridges
5. Remove the new toner cartridge from its packaging.
6. Shake the new toner cartridge several times in an up and
down twisting motion to redistribute the toner.
WorkCentre 7300 Series
Quick Use Guide
WorkCentre 7300 Series
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