Xerox 7242, 7232 User Manual
System Administrator Guide
701P47545
WorkCentre
7232/7242
Copyright protection claimed includes all forms and matters of copyrighted material and information now
allowed by statutory or judicial law or hereinafter granted.
XEROX COPYRIGHT STATEMENT
XEROX ®, and all Xerox product names mentioned in this document are trademarks of XEROX
CORPORATION. Other trademarks belong to their respective owners.
Copyright © XEROX CORPORATION 2007. All Rights Reserved.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographical
errors will be corrected in subsequent editions.
Table of Contents
1 Before Using the Machine...................................................................11
Xerox Welcome Center..........................................................................11
Serial Number....................................................................................11
Languages Displayed on the Touch Screen ..........................................12
Conventions ...........................................................................................12
2 Product Overview.................................................................................15
Machine Components ............................................................................15
Services and Features ...........................................................................18
Power On/Off..........................................................................................19
Powering On......................................................................................19
Powering Off......................................................................................20
Cabling...................................................................................................20
Interface Ports ...................................................................................20
Modes.....................................................................................................21
All Services........................................................................................21
Features.............................................................................................21
Job Status..........................................................................................21
Machine Status..................................................................................28
System Controls.....................................................................................34
Settings in the Key Operator Mode........................................................35
Printing a Configuration Report .........................................................37
Changing the Settings.......................................................................37
Ethernet Port......................................................................................38
Resident Fonts.......................................................................................39
PCL Resident Fonts...........................................................................39
Symbol Set ........................................................................................40
3 Windows TCP/IP...................................................................................43
Quick Network Setup (DHCP)................................................................43
Prerequisites for Quick Network Setup Using TCP/IP.......................43
Configuring an IP Address via DHCP................................................43
Quick Network Setup (Static IP).............................................................44
Prerequisites for Manual Setup of Network Using Static IP Address 44
Xerox WorkCentre 7232/7242 System Administration Guide 3
Procedure for Manual Setup of Network Using Static IP Address.....44
4 CentreWare Internet Services.............................................................47
Information Checklist..............................................................................47
CentreWare Internet Services Environments.........................................48
CentreWare Internet Services Installation..............................................48
Installation Procedure........................................................................48
Network Communication Setup.........................................................49
Test Access.......................................................................................51
Selecting Transport Protocols................................................................51
Using CentreWare Internet Services to Configure Settings on the Machine53
Ethernet.............................................................................................53
USB...................................................................................................54
EtherTalk...........................................................................................55
NetWare ............................................................................................55
TCP/IP...............................................................................................57
SNMP Configuration..........................................................................59
SSDP.................................................................................................62
Microsoft Networking.........................................................................63
LPD....................................................................................................64
Port 9100...........................................................................................65
SMTP Server.....................................................................................66
LDAP.................................................................................................67
POP3 Setup.......................................................................................69
HTTP.................................................................................................70
Proxy Server......................................................................................71
IPP.....................................................................................................72
UPnP Discovery ................................................................................73
WebDAV............................................................................................73
Bonjour..............................................................................................74
WSD..................................................................................................74
Machine Software Upgrades..................................................................76
5 NetWare.................................................................................................77
Information Checklist..............................................................................77
NetWare Environments..........................................................................78
NetWare Installation...............................................................................79
Installation Procedure........................................................................79
Network Communication Setup.........................................................79
4 Xerox WorkCentre 7232/7242 System Administration Guide
NetWare Setup..................................................................................81
Workstation Setup .............................................................................81
Test Print ...........................................................................................81
6 UNIX TCP/IP..........................................................................................83
Information Checklist..............................................................................83
UNIX TCP/IP Environments...................................................................84
UNIX TCP/IP Installation........................................................................84
Installation Procedure........................................................................84
Network Communication Setup.........................................................85
Workstation Setup .............................................................................86
Test Print ...........................................................................................92
Printing...................................................................................................92
Solaris/HP-UX....................................................................................92
SunOS...............................................................................................94
Printer Status..........................................................................................96
Solaris/HP-UX....................................................................................96
SunOS...............................................................................................97
-C Option................................................................................................98
7 EtherTalk.............................................................................................103
Information Checklist............................................................................103
EtherTalk Environments.......................................................................104
EtherTalk Installation............................................................................104
Installation Procedure......................................................................104
Network Communication Setup.......................................................104
Workstation Setup ...........................................................................105
Test Print .........................................................................................105
8 Microsoft Networking.........................................................................107
Information Checklist............................................................................107
SMB Environments...............................................................................108
SMB Installation ...................................................................................109
Installation Procedure......................................................................109
Network Communication Setup.......................................................109
Workstation Setup ...........................................................................111
Test Print .........................................................................................111
Xerox WorkCentre 7232/7242 System Administration Guide 5
9 TCP/IP (LPD or Port9100)..................................................................113
Information Checklist............................................................................113
TCP/IP (LPD or Port9100) Environments ............................................114
TCP/IP (LPD or Port9100) Installation.................................................114
Installation Procedure......................................................................114
Network Communication Setup.......................................................115
Workstation Setup...........................................................................117
Test Print.........................................................................................117
10 USB Port .............................................................................................119
Information Checklist............................................................................119
USB Port Environment.........................................................................120
USB Port Installation............................................................................120
Installation Procedure......................................................................120
USB Port Communication Setup.....................................................121
Workstation Setup...........................................................................121
Test Print.........................................................................................122
11 IPP (Internet Printing Protocol).........................................................123
Information Checklist............................................................................123
IPP Environment..................................................................................124
IPP Installation.....................................................................................124
Installation Procedure......................................................................124
Network Communication Setup.......................................................125
Workstation Setup...........................................................................127
Test Print.........................................................................................127
12 E-mail ..................................................................................................129
E-mail Overview...................................................................................129
Information Checklist............................................................................130
E-mail Environments............................................................................131
E-mail Installation .................................................................................131
Installation Procedure......................................................................131
Network Communication Setup.......................................................132
Test Mail..........................................................................................135
13 Scanning Services.............................................................................137
Scanning Overview..............................................................................137
Scanning with the machine..............................................................137
6 Xerox WorkCentre 7232/7242 System Administration Guide
Scanning Process............................................................................138
Scan to E-mail Setup............................................................................138
Prerequisites for Scan to E-mail Setup............................................138
Procedure for Scan to E-mail Setup................................................139
Scan to E-mail Troubleshooting.......................................................141
Scan to Mailbox Setup .........................................................................142
Prerequisites for Scan to Mailbox Setup..........................................142
Procedure for Scan to Mailbox Setup through CentreWare Internet Services
142
Procedure for Scan to Mailbox Setup through the Control Panel....143
Workstation Setup ...........................................................................143
Network Scanning Setup......................................................................144
Prerequisites for Network Scanning Setup......................................144
Procedure for Network Scanning Setup ..........................................144
Remote Authentication Setup (If Required).....................................145
Scan to PC Setup (FTP).......................................................................147
Prerequisites for Scan to PC (FTP).................................................147
Procedure for Scan to PC (FTP)......................................................148
Scan to PC Setup (SMB)......................................................................148
Prerequisites for Scan to PC Setup (SMB)......................................148
Procedure for Scan to PC (SMB).....................................................149
14 Internet Fax.........................................................................................151
Internet Fax Overview..........................................................................151
Information Checklist.......................................................................151
Internet Fax Environments...................................................................152
Internet Fax Installation........................................................................152
Installation Procedure......................................................................152
Network Communication Setup.......................................................153
Test Internet Fax..............................................................................156
15 Server Fax...........................................................................................157
Server Fax Overview............................................................................157
Information Checklist.......................................................................157
Server Fax Environments.....................................................................158
Server Fax Installation..........................................................................158
Installation Procedure......................................................................158
Network Communication Setup.......................................................158
Server Fax Configuration.................................................................160
Xerox WorkCentre 7232/7242 System Administration Guide 7
Test Server Fax transmission..........................................................162
16 Security...............................................................................................163
Security Features Overview.................................................................163
Network Communication Security ...................................................163
Scan File Security............................................................................164
Securing HTTP Communication with Encryption.................................165
Installation Overview .......................................................................165
Configuration of the Machine...........................................................165
Setting E-mail Encryption/Digital Signature .........................................167
Installation Overview .......................................................................167
Configuration of the Machine...........................................................167
Configuration of a Computer ...........................................................168
Setting PDF/XPS Signature.................................................................170
Installation Overview .......................................................................170
Configuration of the Machine...........................................................170
Configuring Xerox Secure Access (Authentication).............................172
Secure Access and Accounting.......................................................172
17 Problem Solving.................................................................................179
Problem Solving Procedure .................................................................179
SMB .....................................................................................................180
Troubleshooting...............................................................................180
Restrictions......................................................................................182
NetWare...............................................................................................185
UNIX.....................................................................................................189
Troubleshooting...............................................................................189
TCP/IP..................................................................................................191
Troubleshooting...............................................................................191
Restrictions......................................................................................193
EtherTalk..............................................................................................195
Troubleshooting...............................................................................195
Restrictions......................................................................................196
Bonjour.................................................................................................197
Restrictions......................................................................................197
CentreWare Internet Services..............................................................198
Troubleshooting...............................................................................198
Scanning Services ...............................................................................199
8 Xerox WorkCentre 7232/7242 System Administration Guide
Troubleshooting...............................................................................199
Restrictions......................................................................................200
E-mail Services ....................................................................................202
Troubleshooting...............................................................................202
Internet/Intranet Connection.................................................................203
Troubleshooting...............................................................................203
Restrictions......................................................................................205
18 Appendix.............................................................................................207
Configuring Network Authentication (by a remote Accounting server).207
Xerox Standard Accounting..................................................................209
Overview..........................................................................................209
Installation Checklist........................................................................209
Enable Xerox Standard Accounting (from Internet Services)..........210
Create a Group Account..................................................................210
Create a User Account and Set Usage Limits.................................210
Maximum Usage Limits and Resetting Individual Usage Limits......211
Using XSA at the machine...............................................................211
Resetting Usage Data......................................................................212
Print a Usage Report.......................................................................212
Enable XSA in your Print Drivers.....................................................212
Backing Up XSA data and settings and Cloning to another device.213
19 Glossary..............................................................................................215
Terms Defined......................................................................................215
Xerox WorkCentre 7232/7242 System Administration Guide 9
10 Xerox WorkCentre 7232/7242 System Administration Guide
1 Before Using the Machine
Welcome to the Xerox family of WorkCentre products.
This System Administration Guide provides detailed information, technical
specifications and procedures for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
on-line solutions and support.
http://www.xerox.com/support
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
Serial Number
When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
Xerox WorkCentre 7232/7242 System Administrator Guide 11
1 Before Using the Machine
Languages Displayed on the Touch Screen
You can change the languages in the following two ways.
To change the language for temporary use, press the <Language> button on the
control panel, and then select the required language.
NOTE: The language returns to the default language after rebooting the machine.
To change the default language, press the <Machine Status> button, select the [Tools
Tab], select [System Settings], select [Common Settings], and then select [Screen/
Button Settings]. In the [Screen/Button Settings] screen, select the required language
as [Default Language].
Conventions
This section describes the conventions used throughout this System Administration
Guide. In this guide, you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox WorkCentre 7242/7232 is synonymous with the machine.
Key Operator/System Administrator
Key Operator is the designated user who sets Machine, Copy, and Fax defaults and
maintains the machine.
System Administrator is the designated user who sets and maintains the network
settings on the machine.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
12 Xerox WorkCentre 7232/7242 System Administrator Guide
Conventions
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [System Settings] on the [System Administrator Menu] screen.
• Close [config.txt] and then open the [drivers] folder.
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
For example:
• Press the switch to the <I> position to switch the machine on.
• Press the <Log In/Out> button on the control panel.
Italic Typeface
The Italic typeface is used to indicate references to other sections and chapters.
For example:
Machine Status – page 28.
Warnings
Warnings are statements that alert you to the possibility of personal harm.
For example:
WARNING: This product must be connected to a protective earth circuit.
Xerox WorkCentre 7232/7242 System Administrator Guide 13
1 Before Using the Machine
Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
Notes
Notes are statements that provide additional information.
For example:
NOTE: It is recommended that you change the password from the default one. For
further assistance, contact your Xerox Welcome Center.
NOTE: Please note that the screens shown in this System Administration Guide apply
to a fully configured machine and therefore may not exactly represent the
configuration being used.
14 Xerox WorkCentre 7232/7242 System Administrator Guide
2 Product Overview
This chapter gives an overview of the features and functions of the machine and
enables familiarity with the device network installation.
Detailed information is provided in the following sections.
Machine Components – page 15
Services and Features – page 18
Power On/Off – page 19
Cabling – page 20
Modes – page 21
System Controls – page 34
Settings in the Key Operator Mode – page 35
Resident Fonts – page 39
Machine Components
The following diagrams show the standard and optional components of the machine.
Configuration may vary depending on the model.
Document Feeder
(Optional)
Document Glass
Side Tray
Duplex Module
Tray 5 (Bypass)
High Capacity
Feeder
(Optional)
(under the Document Feeder
Control Panel
Touch Screen
On / Off Switch
Center Tray
(Exit 2 Tray)
Front Cover
Tray 1
Two Tray Module Tray 2
(optional)
Two Tray Module Tray 3
(optional)
Xerox WorkCentre 7232/7242 System Administrator Guide 15
2 Product Overview
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. Two optional paper trays can be attached.
Ethernet
USB2.0
Office Finisher
Tray
Office Finisher
(Optional)
Tray 3
Tray 2
High Capacity Tandem Tray (Optional)
Telephone socket
Located at the back of the machine. The telephone socket is used to connect to the fax
kit.
USB 1.1 (Host) Port
Located at the back of the machine. This port is used to connect to the fax kit.
USB 1.1 (Device) Port
Located at the back of the machine. This port is used to connect to a PC for software
update downloads.
USB 2.0 (Device) Port
Located at the back of the machine. This port is used to connect to a local client
computer and is used as an input port for printing data.
100 Mbps/10 Mbps Port
Located at the back of the machine. This port is used to connect to a network cable.
Office Finisher
Allows you to staple or sort copies automatically. The Office Finisher Tray can hold
1,000 sheets of 20 lb bond or 80 g/m
16 Xerox WorkCentre 7232/7242 System Administrator Guide
2
paper in Letter/A4 size or smaller.
Machine Components
y
Integrated Office
Finisher (Optional)
Staple Cartridge
Integrated Office
Finisher Center Tra
Integrated Office Finisher
Allows you to staple or sort copies automatically. The Integrated Office Finisher Center
Tray can hold 500 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.
Duplex Module
Allows you to make double-sided copies. The Duplex Module can be used when paper
is supplied from Tray 1, 2, or 3.
Trays 2 & 3
At the base of the machine, the following optional trays will be available, depending on
the configuration.
• Two Tray Module – Can be added to the standard 1-tray configuration. Each tray
can hold 520 sheets of 20 lb bond or 80 g/m
2
paper.
• High Capacity Tandem Tray – Can be added to the standard 1-tray configuration to
provide high volume paper sources. Tray 2 can hold a maximum of 900 sheets of 20
lb bond or 80 g/m
sheets of 20 lb bond or 80 g/m
Tandem Tray is referred to as “HCTT” in this manual.
2
paper in Letter or A4 size, long edge feed. Tray 3 can hold 1,200
2
paper in Letter or A4 size. The High Capacity
Tray 5 (Bypass)
Allows you to bypass the standard paper trays to print on different sized paper. The
Bypass Tray can hold 100 sheets of 20 lb bond or 80 g/m
2
paper in sizes ranging from
B6 (SEF) or Envelope Monarch (LEF) to A3 (SEF) or 11 × 17 inch (SEF).
NOTE: Do not place paper with a length less than 140mm in the Bypass Tray, as this
may cause paper jams and potentially damage the inside of the machine.
Xerox WorkCentre 7232/7242 System Administrator Guide 17
2 Product Overview
Tray 6 (High Capacity Feeder)
Allows you to load up to 2,000 sheets of 20 lb bond or 80 g/m
Letter, or A4 size, long edge feed. The High Capacity Feeder is referred to as “HCF” in
this manual.
Services and Features
The machine has various features and provides valuable services. The following
description outlines the features and explains the options on the <All Services> screen.
NOTE: The arrangement of icons for the services and features displayed on the
screen can be changed by the Key Operator.
1. Press the <All Services> button on the control panel.
2. Select the required service.
Copy
Allows you to copy documents in various ways. For example, you can produce output
which has been reduced or enlarged to a different size, or copy two or four independent
documents onto one sheet of paper.
2
paper in B5, Executive,
E-mail
Allows you to send scanned documents by e-mail in various ways. For example, you
can set the density for scanning, or specify the file format for saving the documents.
Internet Fax
Allows you to send and receive faxes over the Internet or intranet. Internet Fax pro vides
reduced cost of transmissions compared to the use of a conventional phone line. After
scanning documents, you can send scanned data by e-mail, and can also receive
scanned data in an e-mail attachment sent from an Internet Fax compatible machine.
Fax
Allows you to send regular fax documents. You can send documents in a reduced or
enlarged format, or specify destinations using the Address Book or speed dialing
features.
Server Fax
Allows you to send and receive image data by using the Fax feature of a Server Fax
server. The Server Fax feature cannot be used concurrently with the Fax or Internet
Fax feature.
18 Xerox WorkCentre 7232/7242 System Administrator Guide
Power On/Off
Network Scanning
Allows you to scan documents and store them as electronic documents on a file server
on the network by selecting a job template which has various assigned parameters.
You can retrieve the stored electronic documents by accessing the file server from a
PC.
Scan to PC
Allows you to scan and store documents to specified destinations using the FTP or
SMB protocol.
Scan to Mailbox
Enables the confidential mailbox or polling feature by storing the scanned documents
in private mailboxes.
Send from Mailbox
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to
change or release linkage with a job flow sheet and execute the linked job flow sheets.
Power On/Off
Powering On
Make sure that the machine is connected to a suitable power supply and that the power
plug is firmly connected to the electrical outlet.
The machine is ready to make copies a maximum of 42 seconds after powering on
(varies with machine configuration.)
1. Press the power switch to the
<I> position.
NOTE: If the machine does not start
up, check that the RESET button on
the back of the machine is in the
reset position (depressed).
Xerox WorkCentre 7232/7242 System Administrator Guide 19
2 Product Overview
Powering Off
Before turning the power off, wait at least 5 seconds after all copy or print jobs have
completely finished.
When you switch off the machine, it remains on for approximately 10 seconds while it
stores files and prepares for shutdown. The machine then shuts down completely.
CAUTION: Wait at least 20 seconds between powering the system on and off.
Failure to do this could cause damage to the hard disk and the machine.
Cabling
Interface Ports
The machine has multiple interface ports as shown in the following diagram.
USB 1.1 Port
Ethernet Port
USB 2.0 Port
Telephone socket
Located at the back of the machine. The telephone socket is used to connect to the fax
kit.
USB 1.1 (Host) Port
Located at the back of the machine. This port is used to connect to the fax kit.
USB 1.1 (Device) Port
Located at the back of the machine. This port is used to connect to a PC for software
update downloads.
USB 2.0 (Device)
USB 2.0 is provided for connection to a PC and is use d as an input port for printing data.
This is compatible with Full Speed (12 Mbps), and High Speed (480 Mbps), but is not
compatible with Low Speed (1.5 Mbps).
Ethernet 10 Mbps/100 Mbps Port
The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP,
SMTP, POP, DDNS, RARP, Bonjour and Port9100. It supports an Ethernet connector
as a standard feature.
20 Xerox WorkCentre 7232/7242 System Administrator Guide
Modes
Modes
There are five Ethernet interface options available on the touch screen: Auto, 100 Mbps
Full-Duplex, 100 Mbps Half-Duplex, 10 Mbps Full-Duplex, and 10 Mbps Half-Duplex.
When [Auto] is selected, the machine detects the communication speed automatically
when powered on and adjusts its settings accordingly.
EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched
automatically according to the applied transmission protocol.
NOTE: EtherTalk will function when the optional PostScript Kit is installed.
Use the mode buttons to access the screens which allow you to select features, monitor
the status of jobs and obtain general information on the machine.
There are four buttons on the machine.
• All Services
• Features
• Job Status
• Machine Status
NOTE: These buttons do not respond when the machine is in the System Settings
mode.
All Services
Use this button to access all the services available on the machine.
NOTE: The arrangement of service icons displayed on the screen can be changed by
the Key Operator.
1. Press the <All Services> button on the control panel.
Features
Use this button to go back one previous screen. If you are using the [Job Status] screen
or [Machine Status] screen, press the <Features> button to return to the previous copy,
fax, or scan feature screen. The copy, fax, or scan feature screen does not change if
you press this button if you are currently viewing one of these screens. In this case, use
the <All Services> button to select the copy, fax, or scan feature.
Job Status
Use this button to check the progress of a job, or display the log and detailed
information of completed jobs. The latest job is displayed at the top o f the list. You can
also check, delete, or print documents stored in the public mailbox of the machine. Use
the scroll buttons to switch between screens.
For more information on each feature, refer to the following.
Xerox WorkCentre 7232/7242 System Administrator Guide 21
2 Product Overview
Active Jobs – page 22
Completed Jobs – page 23
Secure Print Jobs & More – page 24
1. Press the <Job Status> button on the control panel.
2. Select the required option.
Active Jobs
This screen allows you to view incomplete jobs that are waiting, in progress, or
suspended. It also lists Secure Print, Sample Set, and Delayed Print documents that
are currently stored in the machine. You can see job attributes, or promote/delete the
job.
1. Press the <Job Status> button on the control panel.
2. Select the [Active Jobs] tab. Use the scroll buttons to switch between screens.
3. Select a job to cancel or promote as required.
Press the <Features> or <All Services> button at any time to exit.
Owner
Displays the owner of each job.
Name
Identifies each job by job number and type.
Status
Displays the status of each job, such as copying, printing, and scanning.
Print Waiting Jobs
Prints the jobs waiting in the incomplete jobs queue.
View by Job Type
Allows you to display only the selected type of jobs.
Pop-up Menus
Selecting an active job or stored document in the [Active Jobs] screen displays a popup menu that allows you to delete the job, release the stored document, or view the
details of the job or stored document.
Pop-up Menu for Active Jobs
• Delete - Deletes the job, or displays a page that asks whether or not to delete the
job depending on the job type.
• Job Details - Displays a job screen where you can view the details of the job.
• Close Menu - Closes the pop-up menu.
22 Xerox WorkCentre 7232/7242 System Administrator Guide
Modes
Pop-up Menu for Stored Documents
• Delete - Deletes the stored document.
• Release - Prints the stored document.
• Details - Displays a job screen where you can view the details of the stored
document.
• Close Menu - Closes the pop-up menu.
Job Screen
A job screen allows you to view the details of a job/stored document and select the
following buttons. The content of the screen and the buttons displayed will vary
depending on the service type and status of the job/stored document.
• Delete – Cancels jobs that are being processed or on hold, or deletes a stored
document from the machine’s memory.
• Promote Job – Promotes a job in the list to be processed immediately after the one
being processed. The promoted job will be marked with an arrow in the job list on
the [Current and Pending Jobs] screen.
• Last Original – Indicates the current scan batch is the last in a job to be scanned.
• Next Original – Sequentially scans more sections in the same scan job.
• Start – Starts scanning the next document or prints a job being held on the machine.
• Release – Prints a stored document.
Completed Jobs
This feature allows you to view the finished jobs in the machine. You can select a job
in the list to display detailed attributes for that job. The contents of each screen may
differ depending on the type or status of the job.
1. Press the <Job Status> button on the control panel.
2. Select the [Completed Jobs] tab. Use the scroll buttons to switch between
Document/Job Type
Identifies each job by job number and type.
Remote Terminal/Contents
Displays the name of the recipient for a fax job, the paper size for a copy job, or th e box
number for a scan job.
screens.
Status
Displays the status of the job, such as completed, cancelled, shutdown.
Xerox WorkCentre 7232/7242 System Administrator Guide 23
2 Product Overview
Result
Displays the number of printed, scanned, sent, or received pages. For cancelled jobs,
the status will be blank.
Group Parent Jobs
Select this check box to group all parent jobs together in the job list.
View by Job Type
Allows you to display only the selected type of jobs.
Job Attributes
Select a job on the [Completed Jobs] screen to display the job attributes. The attributes
displayed vary depending on the type of job.
• Show Children Jobs – Select this button to show all child jobs for the selected job.
• Job History Report – Select this button to print a job history report for both parent
The button is displayed only when there are child jobs available.
and child jobs.
NOTE: The Job History Report feature is enabled by setting the [Print Rep orts Button]
setting to Enabled in the [Common Settings] > [Reports] feature.
Secure Print Jobs & More
This feature allows you to check locally stored documents, print stored documents, and
delete stored documents.
NOTE: The jobs displayed are sent from a PC using the print driver. For more
information, refer to PCL Driver Online Help.
NOTE: Some features on this screen may not display depending on the system
settings and machine configuration.
For more information, refer to the following.
Secure Print – page 25
Sample Set – page 26
Delayed Print – page 27
Public Mailbox – page 27
1. Press the <Job Status> button on the control panel.
2. Select the [Secure Print Jobs & More] tab.
3. Select the required option.
Charge Print
When the Charge Print feature is enabled under [Authentication/Security Settings] >
[Authentication] > [Charge/Private Print Settings], this feature allows you to print or
delete documents stored for each billing user ID.
24 Xerox WorkCentre 7232/7242 System Administrator Guide
Modes
1. Select [Charge Print] on the [Secure Print Jobs & More] screen.
2. Select a billing user ID. Use the scroll buttons to switch between screens.
3. Select [Document List].
4. Enter the passcode and select [Confirm].
5. Select a document to print or delete.
6. Select the required option.
• Refresh - Refreshes the displayed information.
• Go to - Specifies the Charge Print number to be displayed on the screen. Enter a
number within the range of 001 to 200 using the scroll buttons or the numeric
keypad.
• Document List - Displays the list of stored documents for the selected billing user ID
in the list. The following options are available:
– Select All - Selects all documents in the list.
– Delete - Deletes a document selected in the list.
– Print - Prints a document selected in the list. After printing, the document is
deleted.
Private Charge Print
When the Private Charge Print feature is enabled under [Authentication/Security
Settings] > [Authentication] > [Charge/Private Print Settings], this feature allows you to
print or delete documents stored for each authentication user ID.
1. Press the <Log In/Out> button.
2. Enter your user ID using the screen keypad or numeric keypad on the control
panel, and select [Confirm].
3. Select [Private Charge Print] on the [Secure Print Jobs & More] screen.
NOTE: If you entered the screen with the Key Operator’s ID, a list of authentication
user IDs will be displayed. Select the desired user ID from the list or enter it in [Go to],
and select [Document List]. The documents stored for the selected user ID will appear .
4. Select a document to print or delete.
5. Select the required option.
• Refresh - Refreshes the displayed information.
• Select All - Selects all documents in the list.
• Delete - Deletes a document selected in the list.
• Print - Prints a document selected in the list. After printing, the document is deleted.
Secure Print
This feature allows you to print or delete passcode-protected stored documents. A
secure print job requires a User ID and a passcode registered in the machine.
Xerox WorkCentre 7232/7242 System Administrator Guide 25
2 Product Overview
1. Select [Secure Print] on the [Secure Print Jobs & More] screen.
2. Select a User ID. Use the scroll buttons to switch between screens.
3. Select [Document List].
4. Enter the passcode and select [Confirm].
5. Select a document to print or delete.
6. Select the required option.
• Refresh – Refreshes the displayed information.
• Go to – Specifies the Secure Print number to be displayed on the screen. Enter a
• Document List – Displays the passcode input screen for the selected user ID in the
number within the range of 001 to 200 using the scroll buttons or the numeric
keypad.
list. Enter the passcode to display the list of stored documents. The following options
are available:
– Select All – Selects all documents in the list.
– Delete – Deletes a document.
– Print – Prints a document selected in the list. Select whether or not to delete the
stored documents after printing.
NOTE: If you have forgotten the passcode, contact the Key Operator. The Key
Operator can access the stored documents without entering the passcode.
Sample Set
This feature allows you to print a sample set of a document prior to printing the whole
quantity. You can choose whether or not to print more sets after checking the print
result.
1. Select [Sample Set] on the [Secure Print Jobs & More] screen.
2. Select a User ID. Use the scroll buttons to switch between screens.
3. Select [Document List].
4. Select a document to print or delete.
5. Select the required option.
• Refresh – Refreshes the displayed information.
• Go to – Specifies the Sample Set number to be displayed on the screen. Enter a
number within the range of 001 to 200 using the scroll buttons or the numeric
keypad.
• Document List – Displays the list of stored documents for the selected user ID in the
list. The following options are available:
– Select All – Selects all documents in the list.
– Print – Prints a document selected in the list. After printing, the document is
deleted.
– Delete – Deletes a document selected in the list.
26 Xerox WorkCentre 7232/7242 System Administrator Guide
Modes
Delayed Print
This feature allows you to store documents on the machine for printing at a later time.
You can check, print or delete the stored documents before the specified print time.
1. Select [Delayed Print] on the [Secure Print Jobs & More] screen.
2. Select a document to print or delete. Use the scroll buttons to switch between
screens.
3. Select the required option.
• Document Name – Identifies each document by name.
• Print Time – Displays the time the document will be printed.
• Pages – Displays the number of pages.
• Refresh – Refreshes the displayed information.
• Print – Prints a document selected in the list.
• Delete – Deletes a document selected in the list.
Public Mailbox
This feature allows you to check, print, and delete documents stored in a public mailbox
on the machine for polling.
1. Select [Public Mailbox] on the [Secure Print Jobs & More] screen.
2. Select a document to print or delete. Use the scroll buttons to switch between
screens.
3. Select the required option.
• Document/Type – Identifies each document by number and type.
• Stored Date – Displays the date the document was stored.
• Pages – Displays the number of printed, scanned, sent, or received pages.
• Refresh – Refreshes the displayed information.
• Select All – Selects all the documents in the [Public Mailbox].
• Delete – Deletes a document selected in the list.
• Print – Prints a document selected in the list.
Undelivered Faxes
This feature allows you to delete or resend undelivered faxes. You can resend faxes to
their original recipient or change the recipient.
1. Select [Undelivered Faxes] on the [Secure Print Jobs & More] screen.
2. Select a document to delete or resend. Use the scroll buttons to switch between
screens.
Xerox WorkCentre 7232/7242 System Administrator Guide 27
2 Product Overview
3. Press the <Start> button on the control panel to resend the fax to the original
• Delete This Document - Deletes the selected document. A confirmation screen is
• Change Recipients - Displays the [Resend Fax] screen where you can specify a new
[Resend Fax] Screen
1. Select the [Change Recipients] button on the [Undelivered Fax] screen.
2. Specify a new recipient using the [New Recipients] or [Address Book] button.
• New Recipients - Displays a keyboard which allows you to directly enter a recipient.
• Address Book - Displays a page which allows you to select a recipient from the
• Starting Rate - Displays the [Starting Rate] screen where you can select the [G3
recipient. Alternatively, select to delete the document or send the document to a
different recipient.
displayed before the document is deleted.
fax recipient.
Address Book.
Auto] or [Forced 4800 bps] communication mode for fax transmissions.
Machine Status
Use this button to check the machine information, the billing information, the status of
the toner cartridges and print various reports. Use this button also when accessing the
Key Operator mode.
For more information on each feature, refer to the following.
Machine Information – page 28
Billing Information – page 30
Supplies – page 33
Faults – page 34
1. Press the <Machine Status> button on the control panel.
Press the <Features> or <All Services> button at any time to exit.
2. Select the required option.
Machine Information
This section describes how to view general information about the machine, the status
of paper trays and the hard disk, and how to change the print mode or fax receiving
mode.
For more information on the features available, refer to the following.
Machine Information – page 29
Paper Tray Status – page 29
Overwrite Hard Disk – page 29
Print Mode – page 29
Fax Receiving Mode – page 30
28 Xerox WorkCentre 7232/7242 System Administrator Guide
Modes
1. Press the <Machine Status> button on the control panel.
2. Select the [Machine Information] tab.
3. Select the required option.
Machine Information
This feature allows you to view user support information and the serial number of the
machine as well as the machine configuration and the software version.
1. Select [General Information] on the [Machine Information] screen.
2. Select the required option.
• Machine Configuration – Displays the [Machine Configuration] screen. You can view
the status of the machine components. The list displays the hardware components
and the options supported on the machine.
• Software Version – Displays the [Software Version] screen. You can identify the
software versions of the components of the machine.
Paper Tray Status
This feature allows you to check the status of each paper tray, including the bypass tray
and the optional High Capacity Tandem Tray. It also displays the size, type, and
remaining amount of media in each tray.
1. Select [Paper Tray Status] on the [Machine Information] screen.
Overwrite Hard Disk
This feature displays the overwriting status of the hard disk.
NOTE: This option is displayed if the feature is enabled in the System Settings by the
Key Operator.
1. Select [Overwrite Hard Disk] on the [Machine Information] screen.
Print Mode
This feature allows you to change the default printer mode and emulation parameter
settings.
1. Select [Print Mode] on the [Machine Information] screen.
2. Select the required option.
• Off-line – Takes the printer off-line. The printer is unavailable in this mode.
• On-line – Puts the printer on-line, ready to accept data.
• PCL Emulation – Allows you to set parameter values for PCL emulation to print
documents.
Xerox WorkCentre 7232/7242 System Administrator Guide 29
2 Product Overview
• HP-GL/2 Emulation – Allows you to set parameter values for HP-GL/2 emulation to
• PDF – Allows you to set parameter values and a password for PDF direct printing.
Fax Receiving Mode
This feature allows you to set the fax reception mode: Manual Receive or Auto Receive.
print documents. It also allows you to store, retrieve, and delete up to 20 emulation
settings.
– Retrieve Programming – Retrieves emulation settings and makes them active.
– Programming – Allows you to set emulation parameter item values.
– Store/Delete Programming – Allows you to store user-programmed emulation
mode parameters on the machine.
– Default Programming – Sets the default emulation mode settings when the
machine is turned on.
– Setup – Allows you to set emulation parameter item values for PDF direct
printing.
– Password – Allows you to enter a password to restrict access to PDF direct
printing.
NOTE: This feature is available only when the Server Fax feature is enabled.
1. Select [Fax Receiving Mode] on the [Machine Information] screen.
2. Select the required option.
• Manual Receive – Starts receiving a fax or polling after you have answered th e call
and confirmed it is a fax.
• Auto Receive – Receives a fax automatically.
Billing Information
This section describes the features that allow you to view the billing meter information,
and also specify the output sequence for various reports and lists.
1. Press the <Machine Status> button on the control panel.
2. Select the [Billing Information] tab.
3. Select the required option.
Billing Information
This feature allows you to view the total number of prints made on the machine using
the [Current Meter Reading]. You can also view the serial number.
1. Select [Billing Information] on the [Billing Information] screen.
• Machine Serial Number – Displays the serial number of the machine.
• Current Meter Reading – Displays the following current meter readings:
30 Xerox WorkCentre 7232/7242 System Administrator Guide
Loading...