XEROX 7232, 7242 User Manual [en, pt]

Quick Use Guide

WorkCentre 7232/7242

701P46461

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are

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Xerox is not liable for any problems resulting from unaut hor ised operation of the equipment.

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manual may not be copied or modiﬁed in whole or part , without the written consent of the publisher.(2) Parts of this manual are subject to change without prior notice. ( 3 ) We welcome any comments on ambiguities, error s, omissions, or missing pages.(4) Never at t empt any procedure on the machine that is not speciﬁ cally described in this m anual. Unauthorised operation can cause faults or accidents.

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NOTE: BLUE title is for IT administrator t ype per sonnel, GREEN for end users and RED means machine needs attention. Depending on the conﬁguration of the machine, some User Interface screens may vary.

Table of Contents

Control Panel

Paper Tray Settings

Booklet Creation

ID Card Copying

Simple LAN Faxing

Simple Scan to Mailbox

Setting the Fax Country Code

Auditron Setup 19

Banner Sheets

Billing Meters

Replacing the Toner Cartridges

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Quick Use Guide

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Control Panel

WorkCentre 7242

Copy

Fax

Scan to Mailbox

Touch Screen

The touch screen allows you to select all the available programming features. It

E-Mail

Network Scanning

Send from Mailbox

Internet Fax

Scan to PC

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also displays fault clearance procedures and general machine information.

All Services Button

Displays the All Services screen on the touch screen.

Features Button

Returns the touch screen to the previous copy, fax, or scan feature screen.

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Job Status Button

Displays job progress information on the touch screen.

Machine Status Button

Displays the current status of the machine on the touch screen.

Quick Use Guide

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Control Panel

job.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Clear

Deletes numeric values or the last digit entered.

# (Pound)

Indicates the dialing character or designates a group dial number.

Start

Starts the job.

Stop

10.

Temporarily stops the current job. Follow the message to cancel or resume your

Interrupt

11.

Temporarily stops the current copy job to allow a priority job to be run.

12.

13.

14.

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Clear All

If pressed once, resets the default sett i ngs and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings.

Language

Changes text to an alternative language (when available).

Provides password protected access to the Tools used to adjust the defaults of the machine.

Quick Use Guide

WorkCentre 7232/7242

Paper Tray Settings

Administrator.

Group

Features

Your machine uses a system of programmable settings to manage the trays and stock. These settings are established by your Machine

Depending on which setting the tray is set to determines whether a user can change the programmed stock attributes of size, type, and colo

ur.

Machine Information

System Settings

Setup and Calibration

Accounting

Authentication and Security Settings

Billing Information

Supplies

Touch Common Service Settings.

Scan Mode Settings

Copy Mode Settings

Faults

Paper Tray Settings

Image Quality Adjustment

Reports

Tools

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Quick Use Guide

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Paper Tray Settings

The tray information screen will be displayed on the touch screen. If the tray information is correct, select the Confirm change the paper size, paper type, or paper colour by selecting the corresponding button on the touch screen.

That completes the procedure for loading the paper tray.

button. Alternatively

Tray 1

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Cancel

Paper Size/ Auto Paper Select

Quick Use Guide

Paper Type/ Color

Confirm

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Booklet Creation

Poster

Booklet creation enables the production of booklets or multipage copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half.

The Booklet creation feature is switched on from a button on the Output Format tab. When Booklet creation is switched on, you need to tell the machine that your originals are 1-sided or 2-sided. When you have made your selection you must select Save so that you can programme any other features you may require from the control panel.

Switch on Booklet creation by selecting the Output

Format tab, the Booklet Creation button and the Create Left/Top Bound Booklet button.

Copy

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Booklet Creation

Off

Page Layout

Off

Image Quality

Layout Adjustment

Covers Transparency Options

Off

Quick Use Guide

Output Format

Annotations

Off

Job Assembly

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Booklet Creation

There are 2 simple rules that must be followed when making

Always load your documents with the long edge to the left.

Booklet Creation

Cancel Save

Binding Shift

Off

Create Left/Top Bound Booklet

Covers

Divide Output

Output Destination

Last Page on Back Cover

booklets:

First select the tray that contains the paper you want to use.

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Quick Use Guide

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ID Card Copying

Whether needing to copy insurance cards, a driver's license, or

any other form of identification, the ID Card Copying feature offers a simple and efficient way to save time.

Information on both sides of the ID Card can be copied onto one side of one sheet of paper, without the need to reload the paper into the paper or bypass tray.

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Quick Use Guide

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ID Card Copying

Pressing the Clear All (AC) button once will cancel any previous screen programming selections.

Select the All Services icon, then select the Copy icon.

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Copy

Fax

Scan to Mailbox

E-Mail

Network Scanning

Send from Mailbox

Quick Use Guide

Internet Fax

Scan to PC

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ID Card Copying

Access the ID Card Copying feature by selecting the

The ID Card Copying option is accessed from a button on the

Output Format tab.

Format tab, then the ID Card Copying button.

Output

Copy

Watermark

Off

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Image Quality Layout Adjustment

ID Card Copying

Off

Quick Use Guide

Output Format

Job Assembly

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ID Card Copying

Follow the instructions below to complete the ID Card Copy

3. process:

Step 1.

Lift the Document Feeder and place the ID Card on the top left corner of the document glass. Gently lower the Document Feeder.

Step 2.

Use the number keypad to enter the number of copies you require.

Step 3. Press Start to begin scanning side 1.

Step 4.

Lift the Document Feeder and turn the ID Card over to copy side 2. Gently lower the Document Feeder.

Step 5.

Press Start to begin scanning side 2. Printing begins and copies are delivered into the Output Tray.

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Quick Use Guide

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Simple LAN Faxing

Open the Print Driver

Select Fax as Job Type

Xerox WorkCentre 7345

Paper/Output Image Option sLayout/Watermark Advanced

Enter the Recipient Details

Job Type

Fax

Paper

8.5x11", White, Pr inter Default Type

2 Sided Pri nting

1 Sided

Stapling

1 Staple

Output Color

Color

Output Destination

Auto

Retrieve Saved Settings

OK Defaults

OK Cancel

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Fax

Recipients

Preferences OK Cancel

Cover Page

Fax Number Name

Options:

Group

Quick Use Guide

Help

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Simple LAN Faxing

CancelOKDefaults

Background Supp ression:

Set the Fax Options

Xerox WorkCentre 7345

Paper/Output

Send the Fax

mage Optio

Layout/Watermark Advanced

Lighten / Darken

Auto Suppress ion

Image Quali ty

Normal

Margin Erase

Off

Invert Image

Mirror Image

Retrieve Saved Settings

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When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If you wish to make any changes, select Edit. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted.

Quick Use Guide

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Simple Scan to Mailbox

Scan to Mailbox is an optional feature and may not be

available on your machine. Contact your system administrator to set up this feature on your machine.

1. Load the documents

2. Select the Scan to Mailbox icon

3. Select the appropriate Mailbox

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Quick Use Guide

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Simple Scan to Mailbox

Access the electronic version of the document at the

4. Select the Features If you need to change the scan settings, select the General

Settings, Advanced Settings, Layout Adjustment, or Filing Options tabs, then select the desired settings.

5. Press Start

Once you have pressed Start, each document is scanned once.

6. Access the scanned document in the Mailbox

machine in the specified Mailbox.

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Quick Use Guide

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Setting the Fax Country Code

Group

Features

Follow the steps below to set the Country Code for the Fax option.

Press the Log In/Out button on the Control Panel.

Enter the System Administrator Login ID, then touch Enter.

Press the Machine Status button on the Control Panel.

Touch the Tools tab.

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Touch System Settings.

Machine Information

System Settings

Setup and Calibration

Accounting

Authentication and Security Settings

Billing Information

Touch Common Service Settings.

Scan Mode Settings

Copy Mode Settings

Quick Use Guide

FaultsSupplies

Tools

Maintenance

Watermark

Other Settings

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Setting the Fax Country Code

Touch Common Service Settings.

Touch Other Settings.

Scroll down, then touch Country.

Select the appropriate Country from the list provided.

Touch Save.

10.

The machine will reboot after you touch Save.

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Quick Use Guide

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Auditron Setup

All user accounts must have the following defined:

To setup Auditron you must first create user accounts and then enable Auditron. Users will then be required to enter the User ID setup with their account to perform certain machine functions. You can create up to 1000 accounts.

• User ID

• User Name

• Feature Access

• Account Limit Once accounts are defined and created, enable the desired

accounts to begin Auditron usage. User IDs and User Names must be unique from other User IDs and User Names.

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Quick Use Guide

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Auditron Setup

You can enable Auditron Mode for copy, scan, fax, or print. When Auditron Mode is enabled, the user must select the Log In/Out button and enter the appropriate User ID to start using the machine.

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Copy

Fax

Scan to Mailbox

E-Mail

Network Scanning

Send from Mailbox

Internet Fax

Scan to PC

Quick Use Guide

#-0

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Auditron Setup

After logging in and selecting the

Save

Cancel

Accounting button.

Touch the Accounting Type button.

Supplies Faults

System Settings

Setup and Calibration

Accounting

Authentication and Security

Touch the Local Accounting button.

Group

Accounting Type

Auto Reset of User Billing

Copy Activity Report

Tools tab, touch the

ToolsMachine Information Billing Information

Accounting Type

Accounting Disabled

Local Accounting

Network Accounting

Xerox Standard Accounting

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Auditron Mode

Quick Use Guide

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Auditron Setup

Auditron Mode

Auditron Mode: Select the services for which you want to enable the

administration feature. Copy Service: Administration relating to copy operations. Print Service: Administration relating to the printer

operations. Scan Service: Administration relating to scanner operations. Fax Service: Administration relating to the fax operations.

Copy Service Fax Service Scan Service Print Service

Off

Touch the Save button.

Copy Service Fax Service Scan Service Print Service

Off

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Off

Quick Use Guide

Off

Cancel

Save

Off

Save

Off

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Banner Sheets

Open the Print Driver

Select the Properties button to open the printer properties dialogue box.

NOTE: The printer properties dialogue window will vary according to the driver you are using and the user interface selected. This is the WorkCentre 7242 PS version in Enhanced UI mode which will be used here for demonstration purposes. The major features and options will be available on all drivers but there are some differences.

Printer

Name

Status: Type: Where: Comment:

Xerox WorkCentre 7242

Properties

Print to file

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All

Pages

Selection

To:

Quick Use Guide

Copies

Number of copies:

Collate

OK Cancel

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Banner Sheets

Image Options

Help

Image Options

Help

Select the Advanced tab.

Paper/Output Layout/Watermark

Advanced Settings

Document Options

Paper/Output Copies Collate

Banner Sheet

Request Set Offset: [Offset Each Set] Feed Orientation:

Image Options

Booklet Layout

Feature Defaults

Include Level 2 Features Use Only Level 1 Features Compress Bitmaps Enable PostScript Pass-through Page Independence Print Postscript Erro r Information

About

Choose Enabled if you want a Banner Sheet to be

Advanced

Enabled

Defaults

Retrieve Saved Settings

OK Cancel

provided with each print job.

Paper/Output Layout/Watermark

Advanced Settings

Document Options

Paper/Output

Copies

Collate

Banner Sheet

Request Set Offset: [Offset Each Set] Feed Orientation:

Image Options

Booklet Layout

Feature Defaults

Include Level 2 Features Use Only Level 1 Features Compress Bitmaps Enable PostScript Pass-through Page Independence Print Postscript Erro r Information

About

Advanced

Enabled

Defaults

Retrieve Saved Settings

OK Cancel

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Click the OK button. The template is deleted from the list.

Quick Use Guide

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Billing Meters

screen provides access to machine

The Billing Information usage and billing meters. The meters vary depending on your machine configuration and setup.

To access the Billing Meters:

1. Select the Machine Status button.

WorkCentre 7242

Copy

Fax

Scan to Mailbox

E-Mail

Network Scanning

Send from Mailbox

Internet Fax

Scan to PC

2. Select the Billing Information tab.

Machine Information

Billing Information

Print Reports

Information

User Account Billing Information

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FaultsSuppliesBilling

Tools

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Quick Use Guide

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Billing Meters

Current Meter Reading

Black Impressi ons

Color Impressions

Total Impres s ions

3. Select the Billing Information button.

Machine Information

Billing Information

Print Reports

Information

User Account Billing Information

FaultsSuppliesBilling

4. The Billing Meters are displayed.

Billing Information

Machine Serial Number

Tools

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Quick Use Guide

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Replacing the Toner Cartridges

and replace it with a new toner cartridge. The toner cartidges are

This procedure shows you how to remove a used toner cartridge replaced with the machine turned ON. The cartridges are loaded

into a cartridge rotor that rotates to the required position for the toner cartridge to be replaced. The machine will tell you when you will need to order a new cartridge and when to install it. Follow the disposal instructions for the old cartridge when you receive with the new cartridge.

Press the Machine Status button on the control panel and select the Supplies tab on the Machine Information screen.

Note: The machine automatically displays the Consumables Status window when a consumable requires immediate

replacement.

Select the toner cartridges marked with a cross, indicating a replacement is required.

Note: If multiple cartridges are marked with a cross, the toner cartridges are replaced in the order KYMC.

Select Replace Cartridge. Note: The toner cartridge replacement procedure is repeated

for each toner cartridge being replaced.

Wait until the rotor turns to the correct position and the prompt is shown on the screen. Then, confirm the screen indicates the correct toner.

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Quick Use Guide

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Replacing the Toner Cartridges

Pull the front cover open.

Open the toner cartridge door.

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Quick Use Guide

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Replacing the Toner Cartridges

the original packaging using return labels included with each

Remove the toner cartridge from the machine. Note: Be careful when handling the empty cartridge to

avoid spilling any residue toner. The toner cartridges are designed to be recycled. Return the cartridge to Xerox in

new cartridge.

Remove the new toner cartridge from its box. Rotate the

8. cartridge from side to side approximately 10 times to evenly distribute the toner within the cartridge.

Insert the cartridge, aligning the arrow on the cartridge with the arrow on the machine, and push until it locks into position.

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Quick Use Guide

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