Quick Use Guide
WorkCentre 7232/7242
701P46461
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any procedure on the machine that is not specifi cally described in this manual. Unauthorised operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
Xerox and Ethernet are registered trademarks.
NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the configuration of the machine, some User Interface screens may vary.
Table of Contents
Control Panel |
3 |
Paper Tray Settings |
5 |
Booklet Creation |
7 |
ID Card Copying |
9 |
Simple LAN Faxing |
13 |
Simple Scan to Mailbox |
15 |
Setting the Fax Country Code |
17 |
Auditron Setup |
19 |
Banner Sheets |
23 |
Billing Meters |
25 |
Replacing the Toner Cartridges |
27 |
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Control Panel
WorkCentre 7242 |
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Copy |
Internet Fax |
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Fax |
Network Scanning |
Scan to PC |
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Scan to Mailbox |
Send from Mailbox |
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1.Touch Screen
The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information.
2.All Services Button
Displays the All Services screen on the touch screen.
3.Features Button
Returns the touch screen to the previous copy, fax, or scan feature screen.
4.Job Status Button
Displays job progress information on the touch screen.
5.Machine Status Button
Displays the current status of the machine on the touch screen.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Control Panel
6.Dial Pause
Enters a pause in a telephone number when transmitting a fax.
7.Clear
Deletes numeric values or the last digit entered.
# (Pound)
8.Indicates the dialing character or designates a group dial number.
9.Start
Starts the job.
10.Stop
Temporarily stops the current job. Follow the message to cancel or resume your job.
11.Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
12.Clear All
If pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings.
13.Language
Changes text to an alternative language (when available).
14.Log In/Out
Provides password protected access to the Tools used to adjust the defaults of the machine.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Paper Tray Settings
Your machine uses a system of programmable settings to manage the trays and stock. These settings are established by your Machine Administrator.
Depending on which setting the tray is set to determines whether a user can change the programmed stock attributes of size, type, and colour.
Machine Information |
Billing Information |
Supplies |
Faults |
Tools |
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System Settings |
Group |
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Features |
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Setup and Calibration |
Touch Common Service Settings. |
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Paper Tray Settings |
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Scan Mode Settings |
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Accounting |
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Image Quality Adjustment |
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Authentication and Security |
Copy Mode Settings |
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Reports |
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Settings
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Paper Tray Settings
The tray information screen will be displayed on the touch screen. If the tray information is correct, select the Confirm button. Alternatively change the paper size, paper type, or paper colour by selecting the corresponding button on the touch screen.
That completes the procedure for loading the paper tray.
Tray 1 |
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Cancel |
Confirm |
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Paper Size/ |
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Auto Paper Select |
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A4 |
Paper Type/ |
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Color |
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WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Booklet Creation
Booklet creation enables the production of booklets or multipage copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half.
The Booklet creation feature is switched on from a button on the Output Format tab.
When Booklet creation is switched on, you need to tell the machine that your originals are 1-sided or 2-sided. When you have made your selection you must select Save so that you can programme any other features you may require from the control panel.
Switch on Booklet creation by selecting the Output Format tab, the Booklet Creation button and the Create Left/Top Bound Booklet button.
Copy |
Image Quality |
Layout Adjustment |
Output Format |
Job Assembly |
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Booklet Creation |
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Covers |
Transparency Options |
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Off |
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Off |
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Page Layout |
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Poster |
Annotations |
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Off |
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Off |
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WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Booklet Creation
Booklet Creation |
Cancel |
Save |
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Binding Shift |
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Off |
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Output Destination |
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Covers |
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Create Left/Top Bound |
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Booklet |
Divide Output |
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Last Page on Back Cover
There are 2 simple rules that must be followed when making booklets:
1.First select the tray that contains the paper you want to use.
2.Always load your documents with the long edge to the left.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
ID Card Copying
Whether needing to copy insurance cards, a driver's license, or any other form of identification, the ID Card Copying feature offers a simple and efficient way to save time.
Information on both sides of the ID Card can be copied onto one side of one sheet of paper, without the need to reload the paper into the paper or bypass tray.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
ID Card Copying
1.Pressing the Clear All (AC) button once will cancel any previous screen programming selections.
Select the All Services icon, then select the Copy icon.
WorkCentre 7242
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Copy |
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Internet Fax |
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Fax |
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Network Scanning |
Scan to PC |
Scan to Mailbox Send from Mailbox
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
ID Card Copying
2.The ID Card Copying option is accessed from a button on the
Output Format tab.
Access the ID Card Copying feature by selecting the Output Format tab, then the ID Card Copying button.
Copy |
Image Quality |
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Layout Adjustment |
Output Format |
Job Assembly |
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Watermark |
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ID Card Copying |
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Off |
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WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
ID Card Copying
3.Follow the instructions below to complete the ID Card Copy process:
Step 1.
Lift the Document Feeder and place the ID Card on the top left corner of the document glass. Gently lower the Document Feeder.
Step 2.
Use the number keypad to enter the number of copies you require.
Step 3.
Press Start to begin scanning side 1.
Step 4.
Lift the Document Feeder and turn the ID Card over to copy side 2. Gently lower the Document Feeder.
Step 5.
Press Start to begin scanning side 2.
Printing begins and copies are delivered into the Output Tray.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Simple LAN Faxing
1.Open the Print Driver
2.Select Fax as Job Type
Xerox WorkCentre 7345 |
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Paper/Output |
Layout/Watermark Image Options |
Advanced |
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Job Type |
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2 Sided Printing |
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Fax |
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1 Sided |
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Paper |
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Stapling |
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8.5x11", White, Printer Default Type |
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1 Staple |
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Output Color |
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Color |
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Output Destination |
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Auto |
OK Defaults
Retrieve Saved Settings
Retrieve Saved Settings
OK Cancel
3.Enter the Recipient Details
Fax
Recipients |
Cover Page |
Options: |
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Fax Number |
Name |
Group |
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Help
Preferences |
OK |
Cancel |
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Simple LAN Faxing
4.Set the Fax Options
Xerox WorkCentre 7345
Paper/Output Layout/Watermark Image Options |
Advanced |
Lighten / Darken |
Margin Erase |
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Off |
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Invert Image |
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Mirror Image |
Background Suppression: |
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Auto Suppression |
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Image Quality |
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Normal |
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OK Defaults
Retrieve Saved Settings
Retrieve Saved Settings
OK Cancel
5.Send the Fax
When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If you wish to make any changes, select Edit. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Simple Scan to Mailbox
Scan to Mailbox is an optional feature and may not be available on your machine. Contact your system administrator to set up this feature on your machine.
1. Load the documents
2.Select the Scan to Mailbox icon
3.Select the appropriate Mailbox
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Simple Scan to Mailbox
4. Select the Features
If you need to change the scan settings, select the General Settings, Advanced Settings, Layout Adjustment, or
Filing Options tabs, then select the desired settings.
5. Press Start
Once you have pressed Start, each document is scanned once.
6. Access the scanned document in the Mailbox
Access the electronic version of the document at the machine in the specified Mailbox.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Setting the Fax Country Code
Follow the steps below to set the Country Code for the Fax option.
1.Press the Log In/Out button on the Control Panel.
2.Enter the System Administrator Login ID, then touch Enter.
3.Press the Machine Status button on the Control Panel.
4.Touch the Tools tab.
5.Touch System Settings.
Machine Information |
Billing Information |
Supplies |
Faults |
Tools |
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System Settings |
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Group |
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Features |
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Touch Common Service Settings. |
Maintenance |
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Setup and Calibration |
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Accounting |
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Scan Mode Settings |
Watermark |
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Authentication and Security |
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Copy Mode Settings |
Other Settings |
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Settings
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Setting the Fax Country Code
6.Touch Common Service Settings.
7.Touch Other Settings.
8.Scroll down, then touch Country.
9.Select the appropriate Country from the list provided.
10.Touch Save.
The machine will reboot after you touch Save.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Auditron Setup
To setup Auditron you must first create user accounts and then enable Auditron. Users will then be required to enter the User ID setup with their account to perform certain machine functions. You can create up to 1000 accounts.
All user accounts must have the following defined:
•User ID
•User Name
•Feature Access
•Account Limit
Once accounts are defined and created, enable the desired accounts to begin Auditron usage. User IDs and User Names must be unique from other User IDs and User Names.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Auditron Setup
You can enable Auditron Mode for copy, scan, fax, or print. When Auditron Mode is enabled, the user must select the Log In/Out button and enter the appropriate User ID to start using the machine.
WorkCentre 7242 |
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Copy |
Internet Fax |
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Fax |
Network Scanning |
Scan to PC |
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Scan to Mailbox |
Send from Mailbox |
* |
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# |
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- C
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Auditron Setup
1.After logging in and selecting the Tools tab, touch the
Accounting button.
2.Touch the Accounting Type button.
Machine Information |
Billing Information |
Supplies |
Faults |
Tools |
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System Settings |
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Group |
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Accounting Type
Setup and Calibration
Auto Reset of User Billing
Accounting
Copy Activity Report
Authentication and Security
3. Touch the Local Accounting button.
Accounting Type |
Cancel |
Save |
Accounting Disabled |
Auditron Mode |
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Local Accounting
Network Accounting
Xerox Standard Accounting
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Auditron Setup
4.Auditron Mode:
Select the services for which you want to enable the administration feature.
Copy Service: Administration relating to copy operations.
Print Service: Administration relating to the printer operations.
Scan Service: Administration relating to scanner operations. Fax Service: Administration relating to the fax operations.
Auditron Mode |
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Cancel |
Save |
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Copy Service |
Fax Service |
Scan Service |
Print Service |
Off |
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Off |
Off |
On |
On |
On |
On |
5. Touch the Save button.
Auditron Mode |
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Cancel |
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Save |
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Copy Service |
Fax Service |
Scan Service |
Print Service |
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Off |
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On |
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On |
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WorkCentre 7232/7242 |
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Quick Use Guide |
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WorkCentre 7232/7242 |
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Banner Sheets
1.Open the Print Driver
2.Select the Properties button to open the printer properties dialogue box.
NOTE: The printer properties dialogue window will vary according to the driver you are using and the user interface selected. This is the WorkCentre 7242 PS version in Enhanced UI mode which will be used here for demonstration purposes. The major features and options will be available on all drivers but there are some differences.
Printer |
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Properties |
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Xerox WorkCentre 7242 |
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Status: |
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Type: |
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Where: |
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Comment: |
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Print to file |
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Copies |
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All |
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Number of copies: |
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Pages |
To: |
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Collate |
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Selection |
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WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Banner Sheets
3.Select the Advanced tab.
Paper/Output |
Layout/Watermark |
Image Options |
Advanced |
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Advanced Settings |
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Document Options |
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Paper/Output |
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Copies |
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Collate |
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Banner Sheet |
Enabled |
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Request Set Offset: [Offset Each Set] |
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Feed Orientation: |
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Image Options |
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Booklet Layout |
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Feature Defaults |
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Include Level 2 Features |
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Use Only Level 1 Features |
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Compress Bitmaps |
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Enable PostScript Pass-through |
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Page Independence |
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Print Postscript Error Information |
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About |
Defaults |
Help |
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Retrieve Saved Settings |
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OK |
Cancel |
4.Choose Enabled if you want a Banner Sheet to be provided with each print job.
Paper/Output |
Layout/Watermark |
Image Options |
Advanced |
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Advanced Settings |
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Document Options |
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Paper/Output |
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Copies |
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Collate |
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Banner Sheet |
Enabled |
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Request Set Offset: [Offset Each Set] |
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Feed Orientation: |
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Image Options |
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Booklet Layout |
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Feature Defaults |
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Include Level 2 Features |
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Use Only Level 1 Features |
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Compress Bitmaps |
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Enable PostScript Pass-through |
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Page Independence |
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Print Postscript Error Information |
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About |
Defaults |
Help |
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Retrieve Saved Settings |
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OK |
Cancel |
5.Click the OK button. The template is deleted from the list.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Billing Meters
The Billing Information screen provides access to machine usage and billing meters. The meters vary depending on your machine configuration and setup.
To access the Billing Meters:
1. Select the Machine Status button.
WorkCentre 7242 |
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Copy |
Internet Fax |
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Fax |
Network Scanning |
Scan to PC |
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Scan to Mailbox |
Send from Mailbox |
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* |
0 |
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- C
2. Select the Billing Information tab.
Machine |
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Billing |
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Supplies |
Faults |
Tools |
Information |
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Information |
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Billing Information |
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User Account Billing Information |
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Print Reports
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Billing Meters
3. Select the Billing Information button.
Machine |
Billing |
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Supplies |
Faults |
Tools |
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Information |
Information |
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Billing Information |
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User Account Billing Information |
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Print Reports
4. The Billing Meters are displayed.
Billing Information |
Close |
Machine Serial Number |
Current Meter Reading |
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Black Impressions |
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Color Impressions |
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Total Impressions |
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Replacing the Toner Cartridges
This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge. The toner cartidges are replaced with the machine turned ON. The cartridges are loaded into a cartridge rotor that rotates to the required position for the toner cartridge to be replaced. The machine will tell you when you will need to order a new cartridge and when to install it. Follow the disposal instructions for the old cartridge when you receive with the new cartridge.
1.Press the Machine Status button on the control panel and select the Supplies tab on the Machine Information screen.
Note: The machine automatically displays the Consumables Status window when a consumable requires immediate replacement.
2.Select the toner cartridges marked with a cross, indicating a replacement is required.
Note: If multiple cartridges are marked with a cross, the toner cartridges are replaced in the order KYMC.
3.Select Replace Cartridge.
Note: The toner cartridge replacement procedure is repeated for each toner cartridge being replaced.
4.Wait until the rotor turns to the correct position and the prompt is shown on the screen. Then, confirm the screen indicates the correct toner.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Replacing the Toner Cartridges
5. Pull the front cover open.
6. Open the toner cartridge door.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
Replacing the Toner Cartridges
7.Remove the toner cartridge from the machine.
Note: Be careful when handling the empty cartridge to avoid spilling any residue toner. The toner cartridges are designed to be recycled. Return the cartridge to Xerox in the original packaging using return labels included with each new cartridge.
8.Remove the new toner cartridge from its box. Rotate the cartridge from side to side approximately 10 times to evenly distribute the toner within the cartridge.
9.Insert the cartridge, aligning the arrow on the cartridge with the arrow on the machine, and push until it locks into position.
WorkCentre 7232/7242 |
Quick Use Guide |
WorkCentre 7232/7242 |
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