Sharp UX510 User Manual

WARNING  FCC Regulations state that any unauthorize d changes or modificat ion s to this

equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This e qu ip ment ha s be en te ste d an d f ound to co m ply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and use d in accordance with the instru ctions, may cau se harmful int erference to radio communicati ons. However, there is no guarantee that interference wil l not occur in a particular installation. If this equipment does cause harmful interference to radio or televi sion re ception , which can be d eterm ined by tu rning th e equipm ent off an d on, the user is encouraged to try to corre ct the interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.  Increase the separa tio n between the equipme nt and the receive r.  Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected.

 Consult the dealer or an experienced radio/TV technician for help.

NOTE  The laser com ponent of th e UX-1000/1 100 is rated Class 1 and compl ies with 21

CFR 1040.10 and 1040.11 o f the CDRH standards. This m eans that the machine does not produce hazardous laser radiation.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or o ther electronic device to se nd any message via a telephone facsim ile machine unle ss such me ssage clea rly con ta ins in a marg in a t the top or bo tto m of each transmitted page or on the fir st page of the transmis sion the follo win g info rm ati on :

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into yo ur facsimile machine , please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR mined that this product meets the

guidelines for energy efficiency.

partner, SHARP has dete r-

ENERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for oth er rele va nt inform a tio n.

Model Number____________________________________________________________ Serial Numbe r __ __ __ __ ____ __ __ __ __ ____ __ __ __ __ ____ __ __ __ __ ____ __ __ __ __ ____ Date of Purchase__________________________________________________________ Place of Purchase _________________________________________________________

Quick Reference Guide

Install ati on

TEL. SET

TEL. LINE

EXT. PHONE

TEL. LINE

1. Connect the handset as shown.

2. Plug one end o f th e telephone lin e in t o t he TEL. LINE jack on the rear of the fax, and the other end into your telephone wall jack.

3. Plug the power cord into a grou nd ed , 120 V outlet.

Installation with an answering machine and/or extension telephone

4. Remove the seal co ve ring the TEL. SET jack on the rear of the fax. Connect an extension telephon e or answeri ng machin e to the TEL. SET jack.

5. If desired, connect an extension phone to the answering machine.

Entering your name and number

FCC regulations require your nam e and fax number to appear on all documents you send. To program your fax to do this automatically, follow the steps below:

Press the "

3":

ENTRY MODE will appear in the display.

Press the " OWN NUMBER SET will appear in the dis-

play.

Press the

FUNCTION key and then press

FUNCTION

#" key twi ce:

START key:

START

4. Enter your fax number (max. of 20 digits) by pressing the number keys.

♦ If you make a mistake, press the

HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the

Press the

6. Enter your name by pressing the appropriate number keys as shown below. Press each key one or more times until the desired letter appears in the display.

ABC DEF

123

GHI JKL MNO

TUV WXYZPQRS

SPEAKER key.)

START key:

SPEED

DIAL

5 8

REDIAL

HOLD/

SPEAKER

START

Delete s highlighted letter Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

Press either key one or more times to select and enter a symbol.

♦ Enter a space with the "1" key. ♦ To enter two letters in succession which re-

quire using the same key, press the

SPEAKER key after entering the first let-

ter.

Example: To enter "ABZ Co.", press:

"2" twice for the letter A, Press

SPEAKER to move the cursor to the

right, "

2" three times for the letter B, 9" five times for the letter Z,

1" twice for a space,

2" four times for the letter C,

REDIAL for a lower case letter,

Press

6" four times for the letter o,

#" once for a period.

When finished, press the then the

STOP key.

(See Pages 14-15 of your operation manual.)

START key and

START

STOP

Quick Reference Guide

Setting the date and time

To set the date and time, press the following keys:

DATE & TIME SET will appear in the display. Press the

FUNCTION

START key:

START

Enter two digits for the Mont h (01 thro ug h 12). Enter two digits for the Day (01 through 31). Enter two digits for the Year (00 throu gh 99). Enter two digits for the Hour (01 throu gh 12). Enter two digits for the Minute (00 throu gh 59). Press the "*" key for A.M. or the "#" key for

P.M. When finished, press the

then the

STOP key:

START key and

START

STOP

(See Page 17 of your operation manual.)

Storing and clearing numbe rs for automatic dialing

To store a new number or change an existing number, press the following se qu ence of keys:

FUNCTION

FAX/TEL # MODE will appear in the display.

Press the "

2. Enter a 2-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

3. En ter the full telep ho ne /fa x num b er.

Press the

5. Enter the name of the locatio n by pressin g number keys (max. of 20 characters).

Press the

7. Return to Step 3 to store another number, or press

1" key:

START key:

STOP to exit.

START

To clear a Speed Dial number, press the following sequence of keys:

Press "

2" and then enter the 2-digit Speed

Dial number. Press:

START

STOP

FUNCTION

(See Pages 22-24 of your operation manual.)

Sending documents

Place your document (up to 20 pages) face down in the document feeder.

Normal Dialing

1. Lift the handset or press

2. Dial the fax number by pressing the number keys.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

Press your the handset.

START key and then replace

Rapid Key Dial ing

Press the appropriate Rapid Key (if the Rapid Key is from 20 to 38 , press the first). Transmi ssion will be gin .

Speed Dialing

Press the

SPEED DIAL key:

2. Enter the Speed Dial number by pressing the number keys.

3. Press:

START

Direct Keypad Dialing

1. Enter the fax number by pressing the number keys.

2. Press:

START

SPEAKER

SHIFT key

SPEED

DIAL

(See Pages 32-34 of your operation manual.)

Quick Reference Guide

Receiving Documents

RECEPTION

Press the RECEPTION

MODE

key until "AUTO"

MODE

or "MANU" appears in the display.

AUTO reception: The fax will automatically answer after four rings and receive the incoming document.

MANUAL reception: Lift the handset when the fax rings. If you hear a fax tone, wait until RECEIVING appears in the display, then hang up (if RECEIVING doesn’t appear, press the

START key). If the calling party talks to you,

press your

START key to begin reception.

(See Pages 37-38 of your manual.)

Loading paper

1. Insert the paper tray into the fax if not yet installed.

2. Remove the paper cover if it is on the tray. (For legal paper, flip up the tray externder.)

3. Pull the paper release plate towa rd yo u.

♦ If any paper remains in

the tray, take it out and combine it into a single stack with the new paper.

4. Insert th e s tac k of paper into the tray. Replace the tray cover and then push the paper release plate back down.

5. Press the following sequence of keys:

FUNCTION

Press "1" if you loaded letter size paper, or "

2" if you loaded legal size paper.

When finished, press: (See pages 9-10 of your manual.)

STOP

LETTER LEGAL

Install ing the imaging film

1. Press the release marked

OPEN and

open the print compartment cover.

2. Insert two of the gears in to the ends of the spool with film.

3. Hold the empty spool so that the end with only one slot is on the left, and lower the spools into the printing compartment so that th e gears fit into the slots on each side of the compartment.

4. Cut the band holding the spools together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool.

5. Pull the empty spool toward the back of the compartment, unwinding the leader fro m the spool with film . Insert the empty spool into the compartment so that the gear and spool fit into the slots on each side of the compartment.

6. Wind the film slightly to remove slack and then close the printer compartment cover.

7. If you replaced the film, press the foll owin g sequence of keys (this is not necessary for the sample film inclu de d with the fax):

FUNCTION

(See Pages 2-5 of your operation manual.)

START

Quick Reference Guide

FUNCTION key menu

The follow ing char t shows the layout of the functio ns and setting s acce ssed by pressing the FUNCTION key. First press the FUNCTION key, t he a ppropriate numeric key as shown, and then "#" or " *" until the desire d item appears.

Instruction s for mak ing each setting appear in the display . If you have any dif fic ulty, refer to the detailed instr uct ions on the page shown below t he se tting.

FUNCTION

Timer Mode

Sen d Mode (66)

Poll Mode (66)

Listing Mode

Activity Report (77)

Timer List (79)

Telephone Number List (80)

Passcode List (80)

Option Setting List (80)

Anti Junk Number List (81)

Program an d Group List (81)

Caller ID List (82)

Print Setup List (82)

Entry Mode

Fax/Tel Numbers for Auto Dialing (22)

Own Number and Name Set (14)

Polling Security Select (64)

Passcode Numbers for Polling (65)

Date and Time Set (17)

Daylight Saving (18)

Store Junk Number (57)

Priority Call Number (55)

Optional Settings

Fine Resolution Priority (73)

Number of Rings in Auto Mode (73)

Recall Wait Interval (74)

Reca ll Times (74)

Tel/Fax Remote Number (74)

Remote Reception Select (74)

Transaction Report Print Select (74)

Dial Mode (74)

TAD Connected (46, 75)

Quiet Detect Time (47, 51, 75)

Fax Reception When TAD Fails (52, 75)

Distinctive Ring (20, 75)

Fax Signal Receive (75)

Junk Number Check (76)

Polling (76)

Caller ID (76)

Auto Cover Sheet (76)

Activity Rep ort Auto Print (76)

ECM (76)

Quick Reference Guide

Cover Sheet

Cover Sheet Header (30)

Print Set-up

Initialize Film (5)

Reception Ratio (39)

2 in 1 Print (39)

Paper Type Set (10)

Paper Size Set (10)

Copy Cut-off (42)

Program /Group

Program Entry Mode (68)

Group Entry Mode (25)

Introduction

Welcome to the UX-500/51 0 and thank you for choosi ng Sharp! In addition to providing yo u wit h the ease an d con ven ie nce of plai n-pa pe r pri nti ng, th e UX500/510 featur es a vari et y of spe cial func tions de sign ed t o incre ase the rang e and power of your communications.

This manu al gives you e asy- to- follow instruct io ns for i nsta llin g and using the UX-500/510. The Tabl e of Content s will show you where inst ruc tions fo r usin g each feat ure are loc at ed . W hi le you m ay no t ne ed t o rea d every sect io n in detail at first, we recom m end you at least look them over br iefly .

If you have any quest io ns or problems which ca nnot be solve d by re adi ng t his manual, please conta ct Shar p’s Cust om er Infor mati on Cent er. The nu mber is 1800-BE SHARP.

Important:

•• This facsi mi le mach ine is not desi gne d for use on a lin e whi ch has ca ll

waiting, call forwardi ng, or certai n other spec ial ser vices of fer ed by your telephone com pan y. If you attem pt to use the fax mac hine i n conjun ct ion with any of these servi ce s, you may expe rienc e errors du rin g tra nsm issi on and recepti on of fa csi m il e messa ges.

•• This fax machine is not compatible with digital telephon e systems. No other

fax machines ma y be connected to t he sa me line.

Note: The illustrations in this manual show the UX-500.

Important safety inform ati on

• If your facsim i le equip me nt is not oper ating properly , you should imm ediately

remove it from your telephone line, as it may cause harm to the telephone network.

• The power outlet must be installed near the equipment and must be easily

accessible.

• Never install telep hone wiri ng du rin g a light ni ng sto rm .

• Never install telephone jacks in wet locations unless the jack is specifically

designed for wet location s.

• Never touch bare telephone wires or t erminals unl ess the telephone line has been

disconnected at the network interface.

• Use caution when install ing or m odi fyi ng te lepho ne l ines.

• Avoid using a telephone (ot her t han a cor dless t ype ) du rin g an ele ctric al storm .

There may be a remo te risk of electri c shoc k from lightning.

• Do not use a telephone to report a gas leak in the vicini ty of the leak.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquid s o n the ma ch ine .

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 Initial Settings 11

Setup Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 14

Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Storing Numbers for Automati c Diali ng . . . . . . . . . . . . . . . . . . . . . . . 22

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

3 Sending Documents 27

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Optional Transmis sio n Setti ngs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dialing and Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

4 Receiving Documents 37

Using Auto Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

5 Making Copies 40

6 Making Telephone Calls 43

7 Answering Machine Hookup 45

Using the Hookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Optional Hookup Settin gs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

8 Special Functio ns 53

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 57

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 63

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

9 Optional Sett ings 73

10 Printing Reports and Lists 77

11 Maintenance 83

12 Troubleshooting 85

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Specifications 92

FCC Regulatory Information 96

Guia de Consulta Rapida 97

Index 100

Chapter

Installation

Unpacking Checklist

After unpackin g your fax, make sure you ha ve all the item s shown be low. If any are missing, contact your dealer or retailer.

Paper tray cover

Paper tray

Handset

3 gears and 1 flange

Sample imaging film

Rapid key labels

Operation manual

Handset cord

Telephone line cord

Original document support (located between box and packing case)

Points to keep in mind when setting up

♦ The fax must be installed on a level surface. ♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust. ♦ Provide easy access to the front, back, and sides of the fax . In particular,

keep the area in front of the fax clear, or the original document may jam as it comes out after scanning.

♦ If the fax is moved from a cold to a warm place, it is possible that condensa-

tion may form on the reading glass, preventing proper scann ing of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before us ing the fax.

♦ If your area experiences a high incidence of lightn ing or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Chapter 1 Installation

Loading the Imaging Film

The prin ter uni t in your fa x cr eate s prin te d te xt and im a ges by appl yi ng he at to the imaging film , which causes i nk to be transf err ed fr om the fil m to the page. Follow the step s bel ow to i nsta ll or repla ce the imag ing film.

Press the release marked OPEN and open the print compartment cover.

•• Caution! The printing head (the strip

of metal on the underside of the cover) applies heat to the printing film. It may be hot if a document has just been printed.

If you are replacing the imaging film, take the old film out of the printing compartment and remove the three (3) green gears and the green flange from the ends of the spools.

DO NOT DISCARD THE GREEN GEARS AND THE GREEN FLANGE!

Take the new film out of its package, and insert two of the gear s provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool.

•• Do not yet remove the band which

holds the spools together.

Hold the empty spool so that the end with only one slot is on the left, and lower the spools in to the front of the printing compartment. The gears in the ends of the spool with film should fit into the slots on each side of the printing compartment.

Chapter 1 Installation

2 tabs

Cut the band which holds the spools together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool. Make sure the tabs on the gear and the flange fit into the slots in the ends of the spool (the gear has two tabs and the flange has one tab).

Flange

1 tab

2 tabs

Gear

Chapter 1 Installation

Pull the empty spool toward the back of the compartment, unwinding the film as you pull.

Insert the empty spool into the back of the compartment so that the gear and the flange fit into the slots on the sides of the compartment.

•• Make sure that the gear engages with

the gear below it.

Wind the film slightly (rotate the gear on the right side of the empty spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.

Close the print compartment cover, making sure it clicks into place.

•• Caution! Close the cover slowly to

make sure it doesn’t pinch your fingers.

If you replaced the film, initialize the new film by pressing the FUNCTION key, the "6" key, and the "#" key on the operation panel. Make sure that INITIALIZE FILM appears in the display, and then press the START key. (Do not perform this step if you installed the initial sample roll of film.)

Chapter 1 Installation

FUNCTION

START

When to replace the ima ging film

The sample roll of imagi ng fi lm pro vid ed wi th yo ur fa x is capa ble of printing approxim at ely 65 pa ges of lette r siz e pape r. Whe n it is use d up, FIL M END wil l appear in the displa y. Repla ce it with the foll owin g imag ing film, which is ava ilable at your dealer or retailer.

UX-15CR Imaging Film

One roll of UX-15CR im aging fi lm is capa bl e of print in g approximately 500 pages of lett er size paper whe n pri nt ed cont inu ousl y.

Caution!

The text of documents printed with the imaging film is visible on the used film. If confidential information has been printed, dispose of the film appropriately.

Chapter 1 Installation

Connections

Connect the power cord, telephon e line cord, and handse t as shown below. If desired, you can also connect an answering machine or an extensi on tele pho ne to your fax.

♦ Connecting an answering machine to the fax will allow you to receive both

voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 7. (Note: Do not connect an answering machine to your fax if you will be using the distinctive ring feature described in Chapter 2.)

♦ You can connect an extension phone to the fax to make and receive calls

like any other extension phone on your line. For details on receiving faxes from an extension phon e, see Chapter 4, "Receiving Documents".

Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) outlet.

Caution: Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

To connect an answering machine or extension phone to the fax, first remove the seal covering the TEL. SET jack on the fax, and then insert the line for the answering machine or the extension phone into the TEL. SET jack. For an answering machine, the other end of the line should be connected to the answering machine’s telephone line jack, not its extension phone jack.

If desired, you can connect an answering machine to the fax first, and then connect an extension phone to the answering machine’s extension phone jack.

AC outlet

Extension telephone

Answering machine

EXT. PHONE

TEL. LINE

TEL. SET

TEL. LINE

Chapter 1 Installation

Connect the handset as shown and place it on the handset rest.

Handset

Insert one end of the telephone line cord into the TEL. LINE jack. Insert the other end into a standard (RJ11C) single-line telephone wall jack.

Be sure to insert the telephone line cord into the TEL. LINE jack. Do not insert it into the TEL. SET jack.

Wall jack

Comments:

•• Your fax is set for touch- ton e dialing . If you are on a pulse dial (rota ry) line,

you must set the fax for pul se dialing by ch ang ing Option Set ting 8. T his procedure is descr ibed in Chapte r 9, "Optiona l Set tings".

•• If you intend to use a computer fax modem on the same phone line, you must

reset Option Se tting 13 to OFF in order to prevent transm issi on and recep tion errors. Thi s proc edu re is d esc rib ed in Cha pter 9, "Optional Setting s".

Chapter 1 Installation

Attachments

Insert the paper tray into the back of the fax as shown.

If desired , attach the origin al docume nt suppor t by inser ting th e ends into th e holes in the botto m of the fax as shown.

Chapter 1 Installation

Loading Printing Paper

The paper tray hol ds the pap er on whic h rec eived documents and copies a re printed. Up to 200 shee ts of lette r or lega l si ze paper fro m 16 to 20 lbs. (60 to 75

) can be loaded in the tray. Less shee ts can be loa ded when using heavier

g/m paper. The max im um allowe d pa per weig ht i s 24 lbs. (90 g/m

Note: When receiving or copying documents, do not allow more than 100 pages to collect in the received document outlet. Otherwise, the outlet may become obstructed, causing paper jams.

Remove the paper cover if it is on the paper tray.

•• If you are going to load legal size pa-

per, flip up the paper tray extender.

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you and insert the stack of paper into the tray, print side down.

•• If paper remains in the tray, take it out

and combine it into a single stack with the new paper before adding the new paper.

Chapter 1 Installation

Replace the paper cover on the paper tray and then push the paper release plate back down.

•• Important: Be sure to replace the pa-

per cover before you push the paper release plate down.

Your fax has been set a t the factory to scale the size of the printed image to letter size paper. If you have loaded legal paper, you must change this setting to legal. Press the FUNCTION key, the "6" key, the "*" key twice, and then press "1" to select letter, or "2" to select legal. When finished, press the STOP key. Be sure to change this setting every time you change the paper size.

FUNCTION

Letter Legal

STOP

LETTER

LEGAL

Your fax has been set at the factory to print on regular paper. If you have loaded high quality thermal transfer paper, you must change this setting to HIGH QUALITY. Press the FUNC- TION key, the "6" key, the "*" key three times, and then press "1" to select regular, or "2" to select high quality paper. When finished, press the STOP key. Be sure to change this setting again if you change back to regular paper.

FUNCTION

Regular High quality

STOP

Initial

Chapter

Setup Guide

Before you can be gin using your fax, there are some setti ngs th at must be made with the keys on the ope rat ion pan el . Some of the setti ngs ar e requi red for ba sic use of your fax, oth ers m ay or may not be necessary depending on how you want to use the fax. The procedu res for making the set tings a re de scr ibed in this chapter in the order shown below (wit h the exce ption of Caller ID).

Required settings:

♦ Entering your name and fax/telephone number in the fax ♦ S etting the fax to the current date and time ♦ S electing the reception mode

Settings whic h ma y be nec ess a ry :

♦ Distinctive ring: If you subscribe to a distinctive ring service from your

Settings

telephone company (this is a s ervice which allows you to use several different devices, each with its own phone number and ring pattern, on one line), you will want to select a ring pattern for your fax.

♦ Storing numbers for automatic dialing: Automatic dialing allows you to

dial a full fax or phone number by si mply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a 2-digit number. To use automatic dialing, you must store the desired fax and phone numbers in the fax.

♦ Volume: Adjustment of the volume of the sp eaker, handset, and ringer. ♦ Caller ID: If you subscr ibe to a Caller ID service from your telephone com-

pany, the fax will display and retain in formation which the telephone company provides about each call. To use this featur e, set Option Setting 16 as described in Chapter 9, "O ptional Settings". For information on using Caller ID, see "Caller ID" in Chapter 8.

Chapter 2 Initial Settings

A Look at the Operation Panel

Before you make the set tings, ta ke a mome nt to fami li arize yourself with the operatio n pan el .

SPEED DIAL key

REDIAL key

Press this key to automatically redial the last number dialed.

Press this key to dial a 2-digit Speed Dial number.

Number keys

Use these keys to dial number s, and e nter numbers and letters during number/name storing procedur es .

ABC DEF

123

GHI JKL MNO

456

TUV WXYZPQRS

789

HOLD/SEARCH key

Press this key to sear ch for an automatic dialing number , or, dur ing a phone conver sation, press this key to put the ot her party on hold .

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

SPEAKER key

Press this key to dial a number without picking up the handset .

Display

This displays various messages during operation and programming.

FUNCTION key

Press this key to select various special function s.

DOWN

UP VOLUME

RECEPTION

MODE

COPY/

HELP

RESOLUTION

FUNCTION MEMORY

START

STOP

Chapter 2 Initial Settings

VOLUME keys

Press these keys to adjust the vo lum e of the handset when the handse t is lifted, the volume of the speaker when the

SPEAKER key has been pressed, or

the volume of the rin ger at all other time s.

RESOLUTION key

Press this key to adjust the re solution and contras t before sending or copying a docume nt .

01 02 03 20 21 22

SHIFT

0504 06 07 2423 25 26

0908 10 11 2827 29 30

1312 14 15/POLL 3231 33 34

17/P216/P1 18/G1 19/G2 3635 37 38

MEMORY key

Press this key to scan a docum ent into memory before transmit t ing it.

Rapid Dial Keys

Press one of these keys to dial a fax or voice numbe r automatically. To dial the bottom number on a Rapid Key, press the

SHIFT key before

pressing the Rapid Key. (Note that you must attach the Rapid Key labels.)

COPY/HELP key

When a docum en t is in the feeder, press this key to make a copy. At an y other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

START key

Press this key to send or receive a docum en t.

RECEPTION MODE key

Press this key to select the mode of reception .

STOP key

Press this key to stop operation s before they are completed .

Chapter 2 Initial Settings

Entering Your Name and Fax Number

To have your name and fa x/t el ep hone num be r printe d at the top of every pa ge you transmi t, pro gra m them by pressi ng th e pa nel key s as shown be lo w.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of front cover).

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "#" key two times. OWN NUMBER SET will appear in the display.

Press the START key.

Enter your fax number (max. of 20 digits) by pressing the number keys. (To insert a space between digits, press the "#" key. To insert a "+", press the "*" key.)

Press the START key.

Note that there are letters marked above each of the number keys. Enter your name by pressing the app ropr iate number key for each letter several times until the letter appears in the display. (Max. of 24 characters.) For exa mple , to enter "S" press "7" five times. See the following page for more details.

FUNCTION

START

(Example: SHARP)

SPEAKER

(Example)

7 7 7 4 4 2

7 7 7

(Move cursor)

Press the START key and then the STOP key.

START

STOP

Chapter 2 Initial Settings

Entering Letters for Names

Names are progra m me d by pressing the numbe r keys. You wil l notic e that letters are marke d ab ove each of t he nu mb er ke ys "2" throug h "9". To enter a letter (or number) , press th e approp riate key one or more tim es unt il the lett er appe ars in the display (t he number will appear fir st, fol lowe d by t he let ters in t he order marked above the key) . The keys use d for entering l ette rs and editing ar e shown below.

Comments:

•• To enter two letters i n successi on whi ch requ ire usin g the sam e key, press the

SPEAKER key after ente ri ng th e fi rst let te r to move the cur sor to the righ t.

•• To change a letter, move the cursor using the HOLD/SEARCH key or the

SPEAKER key to the le tter and enter th e de sire d lett er . T he new lett er will

replace the old o ne.

Letters and numbers

Space

Press this key twice to enter a space.

ABC DEF

123

GHI JKL MNO

To enter a lette r or num b er , pr es s the approp riat e key re peat ed ly until the desired number / lett er app ear s in the display (the numb er ap pear s first, then the letters in the order marked ab ove the ke y) .

SPEED

DIAL

REDIAL

TUV WXYZPQRS

6 9

HOLD/

SPEAKER

Delete

Press this key to delete the letter highlighted by the cur sor (if the cursor is to the right of the last letter entered, it will backspace and delete t he last letter).

Shift

Press this key once to change case (press it again to change back).

Cursor left

Press this key to move t he cursor to the left.

Symbols

Press either key re pe at edly unt il the desired symbol appe ar s (see t he symbol list on the following page).

Cursor right

Press this key to move the cursor to the right.

Chapter 2 Initial Settings

Symbol list

To enter a symbol from the li st below, pre ss the "#" key or the "*" ke y re peatedly until th e desire d sym bol app ea rs.

# → ← *

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | } → ←

Example

The following is an example of entering the name "ABC Co. #1". ♦ The cursor in the display is indicated below by a rectangle:

Step Pr ess thes e keys : Display

ABC

SPEAKER

ABC

SPEAKER

ABC

MNO

ABC

MNO

ABC

MNO

ABC ABC

AB A

ABC

REDIAL

ABC Co.

START

Chapter 2 Initial Settings

Setting the Date and Time

The date and tim e appe ar in the displa y and repo rts, and are printe d at the top of every page you transm i t. Set the date and time by pre ssin g the keys on the operation panel as shown below.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back

to the mistake, and then enter the correct number.

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "*" key four times. DATE & TIME SET will appear in the display.

FUNCTION

Press the START key.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Enter a two-digit number for the day ("01" to "31").

Enter the last two digits of the year. (Note: In the year 2000, "00" will appear for the year.)

Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

START

(Example: Janu ary)

(Example: th e 5t h)

(Example: 1997 )

(Example: 9:25)

Chapter 2 Initial Settings

Press "*" to select A.M., or "#" to select P.M.

Press the START key and then the STOP key.

START

Daylight Saving Time

If desired, you can have the clock i n your fax move forwa rd a nd ba ckwa rd a uto maticall y at the beg inn ing and end of Da ylight Saving T im e . To tu rn on t his function, press the panel keys a s f ollows:

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "*" key three times. DAYLIGHT SAVING will appear in the display.

Press "1" to turn on the Daylight Saving Time function, or "2" to turn it off.

FUNCTION

Yes No

1 2

Press the STOP key.

STOP

Chapter 2 Initial Settings

Selecting the Reception Mode

Your fax has two mode s for re ce ivi ng i nco ming c al ls an d fax es: AUTO mode: In AUT O mod e, the fax will automat ically answe r all calls after

four rings and receiv e the incom ing doc um en t. MANUAL mode: In MANUAL mode, you must answer all calls, including fax

messages, usin g the fax’s han dset or an extension phone conn ecte d to the same line.

If you only intend to receive fax message s on the line connec ted to your fax ma chine, se lect AUTO m ode . In this case , you wil l probably want to chang e th e number of rings you r fax wait s bef ore answerin g to one or two rin gs. This is done by setting Opt io n Set ting 2 as de scr ibe d in Chap ter 9, "Opti ona l Setti ngs".

If you intend to receive bot h fax message s and voic e calls on t he line connec ted to your fax machine, you can use either AUTO or MANUAL mode. In the case of AUTO mode, you must answe r incom in g calls befo re the fa x does, but the fax will be able to receive fax messages at times when you are unable to answer personally. For more infor ma tion on using AUTO and MANUAL mode s, see Chapter 4, "Recei vi ng Document s".

Setting the reception mode

Set the mode of reception with the RECEPTION MODE key on the panel.

•• To select AUTO, press the key until

"AUTO" appears in the display.

•• To select MANUAL, press the key un-

til "MANU" appears in the display.

RECEPTION

MODE

Chapter 2 Initial Settings

Distinctive Ring

Distinctive ring is a service offer ed by some local telephone companies which allows you to use up to four diffe re nt tel eph one num ber s, eac h with a diffe ren t ring pattern, on your regular single line. If you subscribe to a distinctive ring service you can set your fax to automati call y answer whe n it detects on e of those ring pattern s, a llowin g you t o use the numb er corre spon din g to that pattern as an exclusive fax numb er.

Important:

•• To use distinct iv e ring, you m ust subscr ibe to a distinc tive ring servi ce from

your local phone company . Do no t make this set ting if you do not subscribe to a distinct ive ring service.

•• Your fax may not be compa ti ble wit h som e disti nct iv e ring ser vic es.

When using t his fe at ure , you m ust se t th e rece pti on m ode of you r fax to AUT O as described in "Sele cting the Reception Mode " in this chapt er . When your designated fax numbe r is di aled , your fa x wil l autom ati call y answe r and beg in reception a fte r tw o ring s. No t e that other de vi ce s on the sam e line will also ri n g until your fax an swers. If on e of your ot her num ber s is dia le d, the fax will rin g; however, it will not answer.

To use disti nct iv e ri ng, sel ec t one of th e ri ng pa tt ern s bel ow for yo ur fa x by pressing the panel keys as shown on th e follo wing page. The sel ecti ons are as follows:

1. RING PATTERN 1: Two short rings.

2. RING PATTERN 2: One short, one long, and one short ring.

3. RING PATTERN 3: Two short rings and one long ring.

4. STANDARD RING: Your standard (normal) ring pattern.

5. OFF SETTING: Answer all ring patterns (this turns distinctive ring

off).

Your fax has been set to "5" at the facto ry.

Chapter 2 Initial Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Press the keys shown at right. DISTINCTIVE RING will appear in th e display.

Select a ring pattern by entering the appropriate number ("1" to "5" as shown in the list on the previous page).

Press the STOP key.

Note:If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

FUNCTION

STOP

(Example)

Chapter 2 Initial Settings

Storing Numbers for Automatic Dialing

Automatic dialin g is a quic k and conv enien t way of diali ng whi ch is done by either pressin g a Rapid Key (Ra pid Key Di al ing ), or pre ssing the SPEED DIAL key and entering a 2-digit num ber (Spee d Dia li ng) . Autom at ic dia ling c an be used for both fax transm issi ons a nd voice calls.

To use autom a ti c dial ing , yo u mu st fi rst st ore the full numbe r in yo ur fa x and assign a 2-digit Speed Dial number to it. You can also ent er a name which app ear s in the disp l ay wh e n th e num ber is dial ed . Up t o 99 num be r s ca n be stored.

♦ Speed Dial numbers from "01" to "38" can be used for both Rapid Key Di-

aling and Speed Dialing; Speed Dial numbers from "39" to "99" can only be used for Speed Dialing.

♦ To allow easy identification of the Rapid Keys, attach each strip of Rapid

Key labels above the appropriate row of Rapid Keys. The arrangement of the keys is shown in "A Look at the Operation Panel" in this chapter. Each time you store a number for Rapid Key Dialing, write the name of the party above the appropriate key.

Storing numbers

Comments:

•• You may need to add a pause be twe en cer tain di gi ts in the num ber to allo w

time for connection. For exam ple, if you are on a PBX telephone syste m that requires an acce ss num ber to be dialed (suc h as "9") to acce ss an outsid e line , you will need to ent er a pause bet wee n th e acce ss num be r and the telephone/fa x numbe r of the other party. Pauses are enter ed by pressi ng the REDIAL key (2 seconds per pause ). Seve ra l pauses c an be enter ed i n a row.

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

Press "1" to select SET.

FUNCTION

Enter a two-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).

Chapter 2 Initial Settings

(Example)

Press the START key.

Enter the name of the location or party by pressing the appropriate number key for each letter several times until the letter appears in the display (max. of 20 characters). (See "Entering Letters for Names" in this chapter for more details.) If you don’t want to enter a na me, skip this step.

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialing , you can write the name on the label above the appropriate Rapid Key.

START

PQRS7PQRS7PQRS

GHI4GHI4GHI

ABC

PQRS7PQRS7PQRS

SPEAKER

PQRS7PQRS

START

Step 3 or

ABC

PQRS

(Move cursor)

(Example: SHARP)

STOP

PQRS

Chapter 2 Initial Settings

Clearing numbe rs

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

Press "2" to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

START

Step 3 or

STOP

Making changes

To make changes i n a numbe r previ ously stored, repea t the stori ng procedure. Select the Spe ed Dial num ber for whi ch you want to mak e changes in Step 3, and then change the numbe r and /or name whe n they appear in the display (Steps 4 and 6, respe ct iv el y).

(Example)

Numbers and l ette rs are cha nge d as de scr ibe d in "Ent er ing lette rs for names" i n this chapter.

♦ A lithium battery keeps automatic dial ing number s in memo ry

Your fax uses a lithium battery to keep automatic dial ing numbe rs and other programmed data in memory when the po wer is turn ed of f. Batte ry powe r is consumed prima rily whe n the powe r is off. Wit h the power ke pt cont inu ousl y off, the life of the batte ry i s abou t 5 years. If the ba tter y die s, have your dea ler or re tailer replace it. Do not try to repla ce it yourse lf.

Chapter 2 Initial Settings

Storing numbers in Group Key s

Group Keys allow you to dial a group of fax numb ers by sim ply pressi ng t he appropriate Group Key once. They are convenient for the Broadcasting function, which is used to transm it a document to a group of fax machi ne s.

Rapid Keys 18/G1 and 19/G2 can be progra mme d as Group Keys. T o program or clear a Group Key , foll ow the ste ps bel ow. Note tha t one ke y cannot be simu ltaneously progr am med as both a Rapid Ke y and a Group Key.

♦ Up to 20 fax numbers can be stored in one Group Key. ♦ Only Speed Dial numbers can be stored in a Group Key. Full numbers can-

not be stored.

♦ A Group Key cannot be cleared if it is has been programmed into a Pro-

gram Key. First clear the Program Key as described in "Entering and Using Programs" in Chapter 8, then clear the Group Key. If you need to check which Program Key the Group Key is used in, print out the Program and Group List as described in Chapter 10.

Press the keys shown at right. GROUP ENTRY MODE will appear in the display.

Press "1" to program a Group Key, or "2" to clear a Group Key.

Press a Group Key (Rapid Key 18/G1 or 19/G2) to select it. If you are clearing the key, go to Step 5.

Enter the Speed Dial numbers of the receiving machines.

Press the START key.

Return to Step 3 to program or clear another Group Key, or press STOP to exit.

FUNCTION

18/G1 37

0 1 0 2

START

Step 3 or

(Example)

STOP

Chapter 2 Initial Settings

Volume Adjustment

You can adjust the vol um e of the speak er, handse t, and ring er usi ng the UP and DOWN keys on the ope rat io n pan el .

Speake r

The speaker has three volume levels: HIGH, MIDDL E, and LOW . To adjust t he volume of t he speaker, pre ss the SPEAKE R key and th en press th e UP or DOWN key until the desir ed leve l appe ars i n the displa y. Press th e SPEAK ER key again to tur n the speaker off.

Handset

The handset receive r has two vol um e levels: HIGH and MIDDLE . To adjust t he volume of the handse t rece iv er, lift the hand set and then press the UP or DOWN key until the desir ed leve l appe ars i n the displa y.

Ringer

The ringer has four vol um e leve ls: HIGH, MIDDLE , LOW, and OFF. To adjust the volum e of the ri nge r, pre ss the UP or DO WN key until the desire d level appears in the display (make sure the SPEAKER has not been pressed and the handset is not lifte d). The fax will ri ng a t the ne w volu me level ea ch tim e you change the level. If you sele ct OFF, press the START key to confirm your selection.

Sending

Chapter

Transmittable Documents

Your fax can transmi t most st andard office docu ment s. Spe cifi c gui de lines a re as follow s:

Size and weight

The size and wei ght of doc um en ts whi ch yo u ca n loa d in the docu me nt feeder depend on whet he r you load one she et at a time or severa l she ets at once .

One sheet at a time:

Documents

14 lbs. 36 lbs.

(52 g/m

)

(135 g/m

)

5.0"

(128 mm)

5.8"

148 mm)

(

8.5"

(216 mm)

Several sheets at once :

14 lbs. 20 lbs.

(52 g/m2)

(75 g/m

)

5.0"

(128 mm)

5.8"

(148 mm)

8.5"

(216 mm)

Note: The area of the document which is scanned by the fax is slightly smaller than the actual document size. The scanning width is 8.3 inches, and the scanning length is the length of the document minus 0.32 inches.

Other restrictions

♦ Do cuments written in yellow, greenish yellow, or light blue ink cannot be

transmitted, as the scanner does not recognize these colors.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before trans-

mission. If these are not removed, they may damage the fax.

39.4"

(1.0 m)

11"

(279 mm)

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, or easily smudged should be photocopied, and the copy used for transmission.

Chapter 3 Sending Documents

Loading the Document

Up to 20 page s ca n be pl ac ed in the feede r at one tim e . The page s will be auto matica ll y fe d int o the fax sta rti ng from the page on th e bottom.

♦ If you need to send or copy more than 20 p ages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages w hich must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the w idth of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter th e fax first.

•• The feeder will draw the leading edge

of the document into the fax. READY TO SEND will appear in the display.

You can now either make re sol uti on and/ or co ntr ast settings as described in the follo wing sect io n, or dial the ot he r party a s described in the section , "Di aling and tran smi ssio n".

Important:

If you need to remove the document from the feeder before transmission or copying, first open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and then remove the document. If you try to pull the document out without opening the operation panel, you may damage the feeder mechanism.

Chapter 3 Sending Documents

Optional Transmission Settings

If desired, there are severa l transm i ssion settin gs whic h are possibl e before dialing and transmitting the document.

Note: To make the settings, the document must first be loaded in the feeder.

Resolution

Your fax has 4 resolution set tings. If you do not make a settin g, the fax will automatic ally s e nd th e doc um ent in STAND AR D re s ol ution.

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for improved reproduction, especially wit h

documents containing small letters or fine drawings.

SUPER FINE: Use SUPER FINE when you need the highest quality of

reproduction.

HALF TONE: Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of gray.

Note: In order to transmit in SUPER FI NE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your fax will automatically step down to the next best available setting.

Contrast

The contrast is nor ma ll y set to AUT O, whic h mean s tha t th e fax aut omatical ly controls t he contrast, but fo r fai nt docu me nt s you ca n ch ang e the set ti ng t o DARK.

Setting the resolution and contrast

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the dis play.

•• The first t i me you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Chapter 3 Sending Documents

Cover Sheet

You can have your fax ge ner ate a cove r shee t and sen d it as the last pa ge of the transmission. The cover sheet inc lud es the date and time, th e sender ’s nam e and number, and the rec eiver’s name and nu mb er i f an auto ma ti c dial in g num be r is used. The tot al number of pages se nt is indi ca te d on the bo tt om .

♦ Your name and number must be programmed in order for them to appear

on the cover sheet. (See "Entering Your Name and Fax N umber" in Chapter 2.)

To include a cover sheet with each transm ission , set Opt ion Settin g 17 to YES as described in Chapte r 9, "Opti ona l Setti ngs". Note that once Opti on Se tting 17 is set to YES, cov er she ets will be automat ic ally i ncl ude d wit h ev ery transm ission until you ch ang e the set ti ng t o NO.

When the cover she et functi on is t urne d on, you can also select a messa ge which will appear as a header at the top of the cover sheet. To do so, follow the steps below. Note that the message sel ecti on is on ly effe ctive for one transmission.

Press the keys shown at right. COVER SHEET HEAD will appear in the display.

Select a message by entering a number from "1" to "4" as shown below: "1": URGENT "2": IMPORTANT "3": CONFIDENTIAL "4": PLS. DISTRIBUTE

Example

FUNCTION

(Example)

Chapter 3 Sending Documents

Batch Page Numbering

This setting is used to chang e the page nu mb ering of the transm it te d docum ent from simple numbering ("P.1", "P.2", etc.) to batch numb ering, which mea ns that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total

number of pages. Your fax will adjust the number to include the cover sheet automatically.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with the

batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E." will also appear in the "NOTE" column of the Transaction Report if it has been set to print out.

Press the keys shown at right. PAGE COUNTER SET will appear in the display.

FUNCTION

Enter the total number of pages ("01" to "99") by pressing the number keys.

(Example)

Chapter 3 Sending Documents

Dialing and Transmission

Once you have loaded the document and mad e any desi re d transm issi on se ttings, you are read y to di al the numbe r of th e rece ivi ng fa x mac hin e and tra nsmit t he d o c umen t. The re ar e se vera l w ays o f d i aling, an d y o u can se lect th e o ne which best sui ts you r nee ds.

Normal Dialing

With Normal Dialing, you pi ck up the hand set (or press the SPE AKE R key) and dial as you would to mak e a teleph one call. If the re ceiv ing machi ne is set to receive faxes man ual ly (this me an s tha t the rece iving pa rt y answe rs you r call by picking up the handset and speak ing , and th en presse s the ir Start key to begin fax recept io n), you c an tal k wit h the m befo re se ndi ng th e fa x.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

Wait for the connection. Dependin g on the setting of the receiving machine, you will either hear a facsimile reception tone or the other perso n will answer.

•• If the other par ty answers, ask them to

press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

Beep

3 6 9

Chapter 3 Sending Documents

When you hear the reception tone, press

COPY/

HELP

START

the START key. Replace the handset if you used it.

•• When transmiss ion is completed, the

fax will beep.

Direct Keypad Dialing

If you do not need to talk wit h th e other party be fore sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKE R ke y.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to in-

sert a pause between any digits of the number, press the REDIAL key. (For more information on pauses, see "Storing Numbers for Au tomatic Dialing" in Chapter 2.)

Enter the number of the receiving machine by pressing the number keys.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6 9

STOP

Check the display. If the number of the receiving machine shown is correct, press the START key.

•• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

COPY/

HELP

START

STOP

Chapter 3 Sending Documents

Rapid Key Dia l ing

If the number you want to dial has bee n stored fo r autom at ic dia ling a s a Speed Dial number from 01 to 38 (see "Stor ing Numb ers fo r Auto mati c Dial ing " in Chapter 2), you can dial it by pressing t he corre spon din g Rapid Ke y. (If the Speed Dial number is from 20 to 38, press the SHIFT key and then pre s s the Rapid key.)

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11 27 28 30

12 31 32

/P117/P2

35 36

/POLL

Example: To dial Speed Dial

number "02", press Rapid Key 02/21.

SHIFT

Example: To dial Speed Dial

number "21", press the key and then press Rapid Key 02/21.

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11

27 28 30

31 32

16 35 36

/P117/P2

SHIFT

♦ The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

♦ The document will be automatically transmitted once the connection is

made.

Speed Dialing

Speed Dialin g can be used to dial any num be r whic h has been stor ed fo r automatic dia ling (se e "St oring Numbe rs for Aut om at ic Dia li ng" in Chap ter 2).

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the nu mber keys.

•• To enter numbers 1 thro ugh 9, first en-

ter 0 and then the number.

SPEED

DIAL

/POLL

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6 9

Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 1.)

COPY/ HELP

START

STOP

Chapter 3 Sending Documents

Using the HOLD/SEARCH ke y

If you don’t remem ber the Rapid Ke y or Speed Dial number in which yo u have stored a parti cula r fax number , yo u can search for th e numbe r by fo llowin g the steps belo w. Onc e yo u hav e found th e num be r, you can di al it and tran smi t the loaded docum ent by simply pressi ng the START key.

HOLD/

Press the HOLD/SEARCH key and then the "1" key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press "1".

•• If you don’t remember the first letter,

go to Step 3 (you will scroll through the list from the beginning).

•• If a name wasn’t sto red for the num-

ber, press "0". This will cause numbers, not names, to appear when you scroll.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6

Press the "#" key or the "*" key to scrol l through the names (numbers if you pressed "0"). Stop when the desired name appears in the display.

•• If no names have been stored that be-

gin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START key. The document will be automatically transmitted once the connection is made.

START

Chapter 3 Sending Documents

Automatic rediali ng

If you use autom at ic diali ng (i ncluding Di rec t Ke ypa d Dia ling) a nd the line is busy, your fax wil l auto mati call y redia l the numb er. Your fax was set at the factory to make 2 redi al in g at te mp ts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the fax redials to any num-

ber from 0 to 15 with Option Setting 4, and the interval at which redialing is done to any number of minutes fro m 1 to 15 with Option Setting 3. See Chapter 9, "Optional Settings".

Using the REDIAL ke y

You can press the REDIAL key to red ia l th e last n u mb er dialed . To se n d a document, proce ed from Step 3 of Normal Diali ng. Note that the speak er will be automati call y activa ted, so you do not need to pick up the ha ndse t imme dia tely .

Receiving

Chapter

Using Auto Mode

When the reception mod e is set to AUTO (pr ess th e RECEPTIO N MODE key until AUTO appea rs in the display ), your fax au toma tica lly answe rs al l calls on 4 rings and recei ves t he inco mi ng do cum e nts.

♦ You can change the number of rings on which the fax answers incoming

♦ If you pick up the handset before your fax answers, you can talk to the

Note: If you are using distinctive ring, your fax will answer incoming calls after two rings regardless of the setting of Option Setting 2.

Documents

calls by changing Option Setting 2 (see Chapter 9, "Optional Settings"). Any number from 1 to 5 can be selected. Note , however, that reception of auto-dialed faxes may not be possible from certain fax machines if you select a high number of rings.

other party and/or receive a document as described below in "Using Manual mode". For example, with the fax set to answer on 4 rings, you can receive both voice calls and fax messages in AUTO mode by answering before the fourth ring, but still have the fax answer calls automatically at times when you are unable to respond personally.

Using Manual Mode

When the reception mode is set to MANUAL (press t he RECEPT ION MO DE key until MANU appe ars in the displa y), you must answer all call s (in cludi ng fax transmissi ons) using the fax’ s hand set or an extension pho ne conne cted to the same line.

To receive a document on your fax machine, pick up the handset when it rings.

•• If you hear a fax tone , wait until

RECEIVING appears in the display, and then replace the handset.

•• If the other party first talks to you and

then wants to send a fax, press the

START key after speaking (press your START key before the sender presses

their Start key). Replace the handset.

Chapter 4 Receiving Documents

Note: If you have set Option Setting 1 3 (Fax Signal Receive) to NO and you hear a fax tone when you pick up the handset, you must press the START key to begin reception.

Receivi ng docume nts on an extens ion phone

If you hear a soft fax tone when you an swer an ext ension phone , wait unt il your fax answers (the exte nsio n phon e will go dead if it is conne cted to your fax , or you will hear pronounc ed high -pi tc hed fax tone s if the pho ne is conn ecte d to a separate wall jack) , a nd th en ha ng up . You r fax will aut om at ic al ly recei ve t he document.

♦ If your fax does not respond within 5 seconds, noise on the line may be pre-

venting it from detecting the fax tone. In this case, manually activate fax reception as described in the following paragraph.

If the other part y fi rst t alks to yo u and the n want s to send a do cum e nt, pre ss "5", "*" and "*" if you are on a touch tone phon e. If you are on a pulse dial phone, set the handset down (do not hang up ), walk over to the fax, pick up the ha ndset, and pres s the START key.

Comments:

•• Your fax will not accept the signa l to beg in rece pt ion ("5", "*", and "*") i f

a document is loaded in its feeder.

•• If you have set Opti on Set ti ng 13 to NO and hear a fax ton e whe n you

answer the extensi on pho ne, you must press "5", " *", and "*" if yo u are on a touch-tone phone , or walk ove r to the fa x, pick up the ha ndse t, and pre s s the START key if you ar e on a pulse dia l phone .

•• The code used to activ ate fax rec ep tion fro m a touc h-t one exten sion phone

("5", "*", and "*") ca n be chan ged if desired. See Opti on Set ting 5 ("Tel/Fax Re mo te Numb er") in Chapt er 9, "Option al Settin gs".

•• If you do not intend to use the code for act iva ti ng fa x re ception, you can turn

detection of the cod e off by resett in g Opti on Se tting 6. Thi s will ensure t hat the fax nev er mist akenly atte m pts t o beg in re ce pt ion if it det ec ts a signa l similar to "5", "*", and " *" whil e you are talki ng on an exten sion phone .

Chapter 4 Receiving Documents

2 in 1 Print

To save pape r, you c an ha ve the size of you r inc om in g fax es reduced by 55%. This will all ow you t o rec eive, for exam ple , a 2-page docu me nt on one page (note that this may not be possibl e if the docum ent pag es ar e longe r than you r printing pa per). To turn on this function, fol lo w the steps below.

Press the keys shown at right. 2 IN 1 PRINT will appear in the display.

FUNCTION

Press "1" to turn on the function, or "2" to turn it off.

Press the STOP key.

On Off

STOP

Reception Ratio

Your fax has been set at the fact ory to automa ti call y red uce the size of rece iv ed documents to fi t the size of the pri nting pa pe r. This ensu res t hat data on the edges of the document are not cu t off. If desi red , yo u can tur n thi s func ti on of f and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: A utomatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press the keys shown at right. RECEPTION RATIO will appear in the display.

FUNCTION

Press "1" to turn automatic reduction on, or "2" to turn it off.

Press the STOP key.

On Off

STOP

Making

Chapter

Your fax can also be used to ma ke copi es. Sin gle and multi pl e copie s (up to 99 per origina l) can be made , enabli ng yo ur fax to double as an offi ce cop ier.

♦ The default resolution for copying is SUPER FINE. ♦ If you are making multiple copies of more than one original, you can

Copies

choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY). The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Originals

(SORT COPY)

Sorted

Load the document(s) face down.

•• If desired, adjus t the resolution and/or

contrast with the RESOLUTION key.

Press the COPY/HELP key.

•• If you are only making one copy of the

original (or of each original) and don’t want to make a reduction or enlargement setting, press the START key twice. Copying will begin. If you are only making one copy and want to make a reduction or enlargement setting, press the START key once and go to Step 5.

Not sorted (MULTI COPY)

HELP

START

COPY/

STOP

Chapter 5 Making Copies

Press "1" (MULTI COPY) if you don’t want the copies sorted, or "2" (SORT COPY) if you want them sorted.

Enter the desired number of copies with the number keys.

•• If the desired number of copies is from

1 to 9, enter "0" first.

•• If you don’t want to make a reduction

or enlargement setting, press the START key. Copying will begin.

Set the amount of reduction or enlargement by entering a number from "1" to "5" as shown below. Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Multi

(Example)

Sort

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Chapter 5 Making Copies

Copy Cut-off

When making a copy, your fax ha s bee n set at the fact ory to not print t he re maining part of a do cum e nt i f the doc um ent is lo nger than th e pri nt ing pape r. If you want your fa x to alwa ys pri nt the re m ai nin g par t of the document on a second page, fo llow the steps below.

Press the keys shown at right. COPY CUT-OFF will appear in the display.

Press "1" to turn copy cut-off on (the re- maining part of the document will not be printed), or "2" to turn it off (the remain- ing part will be printed on a second page).

FUNCTION

Press the STOP key.

STOP

Making

Chapter

Your fax can be used like a regul ar tel eph one to make and recei ve vo ice call s.

♦ To make or receive a phone call, the power must be on. ♦ The fax may interrupt a voice call received on an extension phone if there

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialing: Enter the full tele-

phone number with the numeric keys.

•• Rapid Key Dialing: Press the appro-

priate Rapid Key (if the Rapid Key number is from 20 to 38, press the SHIFT key first).

Telephone Calls

is a period of silence during the conversation, the fax’s reception mode is set to AUTO, and Option Setting 9 (TAD CONNECTED) is set to YES. If you are on a touch-tone extension phone, you can prevent this by pres sing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: "5", "*", and "*".)

SPEAKER

ABC DEF

GHI JKL MNO

45 78

3 6

TUV WXYZPQRS

•• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

Note: While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

Chapter 6 Making Telephone Calls

Using the HOLD/SEARCH k ey

You can use the HOLD/SEARCH key to searc h for a Rapi d Key or Spee d Dial number. First search for the number as descr ibed in "Using the HOLD/SEARCH ke y" in "Dial ing and Transm issi on" i n Chapte r 3, then pick up the handset or press the SPEAKE R key. The number will be dialed automatically (do not pre ss the START key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handse t to talk.

Hold

You can put the other party on ho ld durin g a conve rsat io n by pressin g the HOLD/SEARCH key. When th is is do ne, they c ann ot hear you. You can put the handset back in the cradl e withou t bre aking the connection. When you are ready to speak with them agai n, pick up the handse t. If you did not put the handset back in the cradle, press the HOLD/SEARCH key agai n to resum e conve r- sation.

Answering

Chapter

Using the Hookup

If you have connected an answerin g mach ine to your fax as descri bed in "Connections" in Chapte r 1, you can rece iv e both voi ce messag es an d fax transmissions on the same line whil e you are out . To use the hook- up, change your answering mac hin e’s ou tgo ing message and then activat e the hookup before you go out as describ ed on the foll owi ng page.

Note: If you are using distinctive ringing with an answering machine, do not follow the instructions in this chapter. (Note that when distinctive ringing is used, the answering machine must be connected to a separate wall jack, not to your fax.)

Changing the outgoing message

The outgoing message (OGM) of your answeri ng machin e should be changed to inform callers w ho want to send a fax to press thei r Start key. For exam pl e, your message might go as follows:

"Hello. You’ve reache d the ABC comp any . No one is availabl e to take your call right now. Plea se leav e a messa ge after the beep or pre ss your fa csi m ile Sta rt key to send a fax. Tha nk yo u for c alli ng. "

Machine Hookup

Comments:

•• Try to keep the length of the message under 10 seconds. If it is too long, you

may have difficult y re ce ivi ng faxes se nt by aut om at ic dia li ng.

•• We recomm end that you leave a pause of about four seconds at the beginning

of the message. This will make it easi er for your fax machi ne to detect fax tones.

•• Your callers can even leave a voice message and send a fax messag e on the

same call. Modify yo ur out goi ng messa ge to explain that they can fi rst leave a voice message, and then press their Start key to send a fax.

Chapter 7 Answering Machine Hookup

Activating the hookup

Before you go out, activat e the answeri ng machi ne hookup as follows:

Set Option Setting 9, TAD CONNECTED, to YES:

•• Press the FUNCTION key and then

the "4" key. OPTION SETTING will appear in the display.

•• Press the " #" key nine times.

TAD CONNECTED will appear in the display.

FUNCTION

•• Press "1" to select YES. (To deactivate

the hookup, press "2" for NO.)

•• Press the STOP key to return to the

date and time display.

Set the reception mode of your fax to AUTO by pressing the RECEPTION MODE key.

•• Important: For the ho ok-up to operate

properly, the reception mode of your fax must be set to AUTO.

Set your answering mac hine to auto answer. It must answe r on no more than two rings (i f not , you may not be able to rece ive faxes sent by au tom a ti c di al ing ).

•• If your answ ering machine has a toll saver function, make sure that it will

answer by the fourth ring.

When you return a nd tu rn off your answer ing machi ne, yo u must set TAD CONNECT E D to NO (see Step 1 abo ve) if you will be usi ng y o ur fa x in AU T O rec ep ti on m ode . If you wil l only be using MANUAL reception mode, you can leave TAD CONNECTED set to YES.

STOP

RECEPTION

MODE

Note: The call counter on your ans wering machine may indicate that voice messages were received, when o nly fax messages were received.

Chapter 7 Answering Machine Hookup

How the hookup operates

While you are out, all of your in comi ng ca lls wil l be answe red by your answering machine and its outgoing messa ge will play. Voice caller s can leave a message. During this time, your fax machine will quietly monitor the line. If your fax machine detects a fax tone or a duration of silence equal to four seconds (called "Qui et Det ect Tim e") , it will t ake ove r the line and be gin recept io n.

Your fa x mach ine listens for a dura tion of silence bec au se som e t ran smi tt in g ma chines do not send a fa x to ne whe n th e fax is sen t manually (thi s me ans t hat the person fax ing uses the handse t to dial and the n presses t hei r Start key after listening to your outgoin g messag e). Pre ssing the Start key in this case causes th e line to go silent. T he tim ing for fa x rece pti on is shown be low.

10 sec.

Quiet Detect Time

(Initial setting: 4 sec.)

Sender presses start key

(Line goes silent)

Fax machine rings

0 sec.

Outgoing message

(10 sec. max)

Answering machine answers

Testing for proper opera tion

If needed, test the ope rat io n of the hoo kup as foll ows.

Call your fax machi ne from an outside phone line. Cove r the mouthp iece to ensure that no sou nds ar e transm i tt ed to the fax machi ne .

Your should hear your ou tgo ing message , the beep to leave a message, and then a fax tone four seco nds late r (fo ur second s is the ini tial Quie t Dete ct Time set ting). If you hear a fax to ne, the hookup is opera ti ng proper ly.

14 sec.

Fax reception begins

If the line i s disc onne ct ed befo re yo u hea r a fax to ne, lower t he Quiet Det ect Tim e setting to three second s and t hen call yo ur fax mac hine agai n.

Chapter 7 Answering Machine Hookup

If you still do not hear a fax tone, turn off the Quiet Detect Time function and have calle rs sen d fax es by pr essi ng "5", "*", "*" and then the ir Start key. For mor e inform a ti on on this method, see "If it still doesn’ t work" in this chapter .

If you have proble m s

If you have problem s with the hooku p, first check the foll owi ng: ♦ Is the answering machine connected properly to the fax? One end of the an-

swering machine line should be inserted in the "TEL. SET" jack on the fax, and the other end in the answering machine’s telephone line jack.

♦ Have you set Option Setting 9, TAD C ON NECTED, to YES on your fax as

described on the second page of this chapter, and is the reception mode set to AUTO?

If the above setti ngs an d connec tions a re corre ct and the hooku p sti ll doesn ’t operate properly, the ope rati on of the fax and the answeri ng mac hin e are probab ly not synchroniz ed well . Some comm on pro blem s and their sol utions a re described be low.

♦ Are callers who want to leave a voice message being interru pted by the fax

before they can do so?

The fax is set to tak e over th e li ne and be gi n rec ep ti on if it dete ct s a set dura ti on of silence (called "Quiet Detect Time"). If your outgoin g message contain s a pause or the caller pauses whi le leavi ng a message , and the pause is longer tha n the set duration, th e fax wil l interrupt.

It is best to shorten or eli mina te such pause s, but if necessary you can also try lengthe nin g the Quie t Dete ct Time set ting. This proce dure is de scri be d in "Op tional Hook-up Settin gs" at the end of this chapter.

♦ Are callers who want to send a fax manually having trouble doing so after

your answering machine’s outgoing message plays?

If so, the answering mac hi ne may be disconnec ting t he line (hangi ng up) befo re your fax has a chance to take over the line and begin reception. You can make your fax activate sooner by shorteni ng the Quiet Detec t Time sett ing. Thi s procedure is described in "Optiona l Hook -up Se tting s" at the end of this c hap te r.

Chapter 7 Answering Machine Hookup

♦ Are you having trouble receiving documents sent by automatic dialing? Make sure that your answeri ng m ac hin e’s ou tgo ing message is less than 10 se c-

onds long, and that your an sweri ng m ac hine is se t to answer on t wo rin gs. Inserting a short pause (about four seconds) a t the begin nin g of you r answe ri ng machine’s out goi ng messa ge might also help, as this giv es you r fax a chance to clearly hea r and detec t the fa x "ca ll ing " tone whic h th e transm i tt ing machine sends in the case of automatic dialing.

♦ Is the fax interrupting voice calls taken on an extension phone? When Option Setting 9 (TAD CONNECTED) is set to YES and the reception

mode is set to AUTO, the fax may interrup t voice call s recei ved on an extension phone. If you want to use the answering machine hookup whi le you are in to monitor i nco mi ng c al ls, you can pr eve nt fax i nte rru pti on of voic e cal ls by pr e ssing any 3 keys on the extensi on phone after answeri ng. (Not e: Do not press "5", "*", and "*, the code to activate fax reception.)

♦ Is the fax interrupting when you enter your answering machine’s code to re-

trieve voice messages from an outside telephone?

Make sure your answer ing machine ’s rem ot e retr ieve code is differ ent from the code use d to a ct ivate fax rec ept io n w it h an e xtensi on te le phone ("5 ", "*", and "*"). If the y are the sam e, en te rin g the rem ot e re trieve code will acti vat e t he fa x machine .

If it still does n’ t wor k

With certain answering machines, it may not be possible to find a Quiet Detect Time setti ng whi ch will allow bo th fa x re ce pti on a nd uni nt err upted voice message recording . In this case , callers on t one dia l line s can stil l send fa xes by pressing "5", "*", and "*" on their fax. This is the code for activating fax recep- tion (the code can be chang ed by cha ngi ng Opt ion Sett in g 5).

To use this met hod, set Quie t Dete ct Time to "00" to turn it off (se e "Quiet Detect Time" in "Optional Hookup Setti ngs" in this chapte r), and then chang e you r outgoing messa ge to inf orm call ers that they can sen d a fax by pressin g "5", "*", "*", and th en their Sta rt key. Your message might go as follows:

"Hello. You’ve reache d the ABC comp any . No one is availabl e to take your call right now. After the beep, please leave a message, or, if you want to send a fax, press ’five’ on ce, ’aste ri sk’ twi ce , and then your facsi m il e Start key."

Chapter 7 Answering Machine Hookup

How fax transmi ssi ons are dete cte d:

Your fax detects fax tran smi ssio ns in two ways whe n an answerin g mach ine is connecte d, dep end ing on whet he r the document is being sent autom at ic ally or manually:

Automatic dialin g: If the docume nt is sent usin g a form of autom atic dialing, such as Rapid Key or Speed Dial ing , the tran smi ttin g fax machine will send a "calling tone" at 3-sec ond interv al s for a peri od of a bout 30 to 40 seconds a fte r dialing. W hen your fa x dete ct s this tone , it will disconnect the answeri ng m achine, send a "reception tone" in response, and begin receiving the transmission.

If the transm i tting fax does not recei ve a recep ti on to ne fr om your fa x wit hi n 30 to 40 seconds after dialing, it will usuall y hang up and autom ati call y redia l several m i n u tes la te r.

Since your fax may not be able to dete ct the transm it ting fa x’s c alli ng to ne un til after the outgoing messag e ends, it is import an t that the answerin g mach ine answers the call withi n two rings a nd th e outgoi ng m essa ge is less tha n 10 sec onds. Otherwi se, your fax may not be able to estab li sh com munication wi th the transmitting fa x be fore the latt er hangs up .

Manual diali ng: If the doc um ent is be ing sent by norm al (m an ual) di al ing , the transmitti ng fa x m achin e doe s not send a calling t one . In ste ad, the person fa xi ng normally wai ts unt il they hear a recept ion ton e and the n presses t hei r Sta rt key. In the case of an answering machine ho ok-u p, they wil l hear your out goi ng message instead of a rec eptio n ton e, and then pre ss the ir Start key .

However, this does not signa l a fax tran smi ssio n to your fa x. Inste ad , your fa x must use a function c alle d "Quiet De tect Time" to dete ct the transmission. This function cause s your fax to disc onn ec t the answeri ng m ac hi ne and be gin reception if it dete ct s a cert ai n dura ti on of sile nc e.

Your fa x is set to auto ma ti ca lly be gin fax recept ion if it detec ts a dura ti on of si lence of four seconds. When the person faxing pr esse s their Start key , the line will go quiet, and the transmitting fax machine will wait for a reception tone from your fax. Your fax will disc onne ct the answe ring m achin e four sec onds af ter the key is presse d, and send a recept io n ton e to tell the othe r fax machi ne to begin transmi ssion .

If your answerin g mach ine has a fast disc onne ct ti me and disconnects the line before four seconds elapse s, fax reception will not be possible. In this case, you must shorten the Quie t Detec t Tim e sett in g as described on the follo wing page . On the othe r hand, if the Quiet Detec t Tim e sett ing is too short , your fa x ma y interrupt voice callers if they pau se dur ing their m essa ge or if there is a peri od of silence in your ou tgo ing message .

Chapter 7 Answering Machine Hookup

Optional Hookup Settings

If necessary, you can use the foll owin g set tings to improv e the response of the answering m achin e hoo kup to inc om in g calls.

Quiet Detec t Time

This function cau ses th e fax mach ine to take ove r the line and be gin recept io n if a certain duration of silenc e is detected after the answer ing machine answers.

Time selecti ons fo r the per iod of silenc e are 1 to 10 sec ond s. Quiet Det ect Tim e has been set to 4 seconds a t the fa ctory. This give s the best perf orm an ce with most answering m ac hi nes; however , you ma y need to adjust this sett in g depending on the disconn ect tim e of your an sweri ng m achi ne.

♦ Some answering machines may have unusually fast disconnect times (equal

to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of 3 seconds.

♦ If the fax machine is interrupting callers before they can leave a message,

try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

To change the Quie t Det ect T ime sett in g, foll ow the steps below. Note: Quiet Detect Time can be turned off by entering "00" for the time.

Note, however, that the fax machine will not be able to receive manually dialed faxes.

Press the FUNCTION key and then the "4" key. OPTION S ETTIN G will appear in the display.

Press the "*" key 10 times. QUIET DETECT TM. will appear in the display.

FUNCTION

Chapter 7 Answering Machine Hookup

Set the time in seconds by entering a twodigit number from "01" to "10" (enter "01" for 1 second, "02" for 2 seconds, etc.). To turn off the function, enter "00".

•• Note: We recommend that you do not

set Quiet Detect Time below 3 seconds.

(Example)

Press the STOP key to return to the date and time display.

STOP

Fax reception when the answ er ing ma chine fails

When this functio n is tu rne d on, your fax will answe r the call aft er 5 rings if the answering machin e for some reason fail s to answer before that time. This ensures that you will receive fax message s even if the answering machine ’s tape fills up or the answering m achin e is not turne d on.

This funct ion has been t urne d off at the fact ory . If you wan t to turn it on, foll ow ing the steps below .

Note: When this function is turned on, make sure that the answering machine is set to answer on 4 r ings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice mess ages.

Press the FUNCTION key and then the "4" key. OPTION S ETTIN G will appear in the display.

Press the "*" key 9 times. FAX RX TAD FAILS will appear in the display.

FUNCTION

Press "1" to turn the function on, or "2" to turn it off.

Press the STOP key to return to the date and time display.

STOP

Special

Chapter

Caller ID

If you subscribe to a caller ident if ic ation servi ce from you r tele phon e comp any , you can set your fax to displa y th e name and number of the call er while the fax rings. The fax will also store informati on ab out unan swere d call s whic h you can view in the display or print out as a list. Thi s allows you to screen your calls as they come in, and make s it easy t o resp ond to ca llers wh o do not leave mes sages.

To use the Caller ID function, set Option Set ting 16 to YES a nd enter your area code as described in Chapte r 9, "Opti ona l Setti ngs".

Important:

•• To use this function, you must subscribe to a caller identification ser vice

•• Your fax may not be compati ble wit h som e caller identifi ca tion ser vic es.

How Caller ID opera tes

When you receive a call, the nam e and phon e numbe r of the calle r wil l alternately appea r in the displ ay , begi nni ng ju st be fore the sec ond ri ng. T he infor ma tion will cont inu e to be displa yed until you pi ck up the hand set , or unti l the fa x answers automa ticall y if it is in AUTO mode.

Functions

from your telephone com pan y.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Chapter 8 Special Functions

Displ ay messages

One of the followi ng messa ges will appear whil e the fax rin gs if cal ler inf orm ation is not av ai la ble .

NO SERVICE No caller information was received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

OUT OF AREA The call was made from an area which does not have a

PRIVATE CALL Caller information was n ot provided by the telephone

Noise on the telephone line prevented reception of caller information.

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request .

Viewing the Call er ID list

If you subscribe to a caller ID service and ha ve set Option Settin g 16 to YES, your fax machine will keep information on the most re cent 20 unanswer ed c alls and/or unsucce ssful faxes you ha ve recei ved . (Note that if the caller sen ds a fax or leaves a voice message in an answering machine connecte d to the fax machine, informa ti on on that call wil l not be stored.) You can view th is in form a tion, which co nsist s of th e name and num ber of each calle r, in the Caller ID L ist .

♦ After you have received 20 unanswer ed calls, each new call will delete the

oldest call.

Follow the ste ps be low t o vie w the Cal ler ID L ist in the di spla y. If de sire d, you can immediat ely di al a numbe r when it appears.

To print out the li st, see Chap te r 10, "Printi ng Out Repo rts a nd L ist s".

Press the keys shown at right. REVIEWING CALLS will appear in the display.

Press the "#" to scroll through the list from the most recent call, or the "*" key to scroll through the list from the oldest call.

HOLD/

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press the START key.

•• If you want to make a voice call, pick

up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Chapter 8 Special Functions

START

Press the STOP key when you have finished viewing the list.

STOP

To delete calls from the Ca ll er ID lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to de lete all call s from the list, hold the "0" key down for at least 3 seconds whil e you are viewing any numb er in the list.

Priority Cal l

If desired, you can se t your fax to make a special ringing so und whe n you receive a call from a designated phone num ber. This le ts you know imm ed iate ly who is calling wit hou t ha vin g to look a t the displa y. To use this function, ente r the desired phone num be r by foll owin g the ste ps below (on ly on e phone numb er can be ente red).

Note: This function cannot be used if you are using the Distinctive Ring function.

Press the keys shown at right. PRIORITY CALL # will appear in the display.

FUNCTION

Chapter 8 Special Functions

Press "1" to enter a number, or "2" to clear a number. (If you pressed "2", go

to Step 4.)

Enter the phone number, including the area code, by pressing the number keys (the number must be 10 digits long).

Press the START key and then the STOP key.

5 5 1

4 5 5 5

START

Blocking voice calls

With Call er ID turned on , you ca n use the Ant i Jun k Fax fu nct io n desc ri bed in the following section t o blo ck vo ice call s as wel l as fax re ceptions (the Anti Junk Fax function normally only blocks faxes).

In this case, when a voice call or a fax transm issi on co mes in fr om a numbe r you have specifi ed as a "Junk Number", your fax will break the conne ct ion as soon as it re ceives the call ing phone num be r from the call er ID servi ce (be fore the second ring).

2 3

(Example)

STOP

To use this func ti on, set Option Setting 14 to YES as de scribed in Chapt er 9, "Optional Set tings", and then en ter the num ber in the Anti Junk Num ber List as describ ed in the fol lowi ng se ction , "Bloc kin g Recep ti on of Unwant ed Fa xes".

Note: This function canno t be used if you are using the Distinctive Ring function.

Chapter 8 Special Functions

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block receptio n of faxes fr om parties which you specify. This save s pape r by no t printing out unwant ed "junk " faxe s.

To use this function, first turn it on by setting Option Setting 14 to YES as described in Ch apt er 9, and th en enter the fax num be rs from whi ch yo u do not want to receive faxes as shown be low. If you are usin g the Calle r ID funct ion as described in the previ ous sec ti on, you can also enter vo ice num be rs.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as descri bed in Chapt er 10.

Press the keys shown at right. STORE JUNK # will appear in the display.

FUNCTION

Press "1" to store a number in the Anti Junk Number List, or "2" to clear a num- ber from the list.

Storing: Enter a 1-digit number from "1" to "5". This number identifies the fax/voice number you will store in the next step. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

(Example)

Chapter 8 Special Functions

Enter the fax/voice number (max. of 20 digits).

(Example )

Press the START key.

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

START

STOP

Step 3 or

Chapter 8 Special Functions

Memory

Your fax has a memory whi ch can be used to tem por arily store bot h incom in g and outgoing documents.

♦ Approximately 39 pages of average content can be held in memory if they

are all going to be transmitted (27 pages if Option Setting 19, Error Correction Mode, is set to YES), or 30 pages if they are all received (29 pages if Option Setting 19 is set to YES). Less can be held if any were scanned using fine or halftone resolution.

Sending documents from me m ory

With this f unction, the original docu me nt is scanne d im mediately, stored in memory, and the n tr ansm i tt ed on ce the conn ecti on to the recei vin g ma ch ine is made. Thi s is con ven ie nt whe n tr ansm i tt ing to plac es whe re the l ine is oft en busy, as it saves you from waiti ng to pick up th e ori gi nal doc um ent and frees the feeder for othe r ope ratio ns. Afte r transmission, the docum ent will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a percentage in the

display while the document is being scanned.

Load the document(s).

•• Set the resolution and/or contrast if de-

sired.

Press the MEMORY key and then "1".

Enter the number of the receiving machine using one of the follow ing methods:

•• Press a Rapid Key.

•• Press the SPEED DIAL key and enter

a Speed Dial number.

•• Enter a full telephone number by p ress-

ing the number keys.

MEMORY

01 20

(Example)

Chapter 8 Special Functions

Press the START key if you entered a Speed Dial number or a full number.

•• The document will be scanned and

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

START

If the memory bec omes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear i n the displa y.

♦ P res s the START key if you want to transmit the pages which have been

stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to tr ansmit the page which was being scanned w hen the memory filled up .

♦ P res s the STOP key if you want to cancel the entir e transmission.

Substitute reception to memory

This is a back-up functi on whi ch is aut om at ical ly activa te d if your fa x run s out of paper, the pr inting rib bon ne ed s replaceme nt, or the pa pe r ja ms.

When you have received a document in memory, FAX RX IN MEMOR Y will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add paper , repl ac e the imagin g film , or clear the jam, the stor ed document s will automa ti call y pri nt ou t.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the pap er previously used. If not , the document print-out size may not match the size of the printing paper.

Caution!

•• When docume nts are st ore d in memo r y, do not turn the power off. This will

erase all of th e contents.

•• If documents re ce ived in memo ry are lo st due to a power failur e or othe r

interruption in the power supply, a "CLEAR REPOR T" will be printed out when the power is restor ed. T his gi ves info rm at ion about the rece ptions l ost, includi ng th e fa x num be rs of th e tr ansm i tt ing ma chi ne s if th ey a re avai la ble.

Chapter 8 Special Functions

Broadcasting

This function allows you to send the same do cume nt to as many as 20 diffe ren t locatio ns wit h just one oper at ion . First store the docu ment in memory, then enter the numbe rs of the receivi ng m achi nes. The docum e nt will be transmitted t o each loca tion.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers

of the receiving machines.

Load the document(s).

Press the MEMORY key and then "2".

MEMORY

Dial the receiving machines (maximum of 20) using one or both of the following methods:

•• Enter one or more Speed Dial numbers

by pressing the nu mber keys.

•• Press one or more Rapid Keys.

Press the START key.

•• Set the resolution and/or contrast if de-

sired.

01 20

START

(Example)

Chapter 8 Special Functions

Press the START key. Transmission will begin.

•• A Transaction Report is automatically

printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

Broadcasting using a Group Key

If the fax ma ch ines to which you want to broa dcast have all been p ro gramme d into one Group Key, you c an perfo rm the broa dca sti ng op era tion usi ng t he fo llowing simp li fie d pro ce dure :

Load the document(s).

•• Make any desired transmission set-

tings (resolution, contrast, etc.).

Press the appropriate Group Key. Transmission will begin.

18/G1

(Example)

Chapter 8 Special Functions

Polling (Requesting a Fax Transmission)

Polling allows yo u to reque st anot her fax mac hine t o send a docum ent to your fax machine. In other words, the receiving fax machine, not the transmitti ng fax machine, initiat es the transm i ssion . You can use your fax to both poll and be polled by ot her s.

To use the polli ng fu nction, you must fi rst reset Rapid Key 15/ PO L L for use a s a polling key. Th is is do ne by rese tt ing Opti on Set ti ng 15 , as desc rib ed i n Cha pter 9, "Optional Set tings".

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corre- sponding to the Rapid Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

SPEED

DIAL

(Example)

•• Enter the full number using the nu-

meric keys.

Press Rapid Key 15/POLL.

•• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

15/POLL

Chapter 8 Special Functions

Being polled (polling standby)

To let another fax ma ch ine poll you r fax , si mp ly s e t th e re ce pti on m ode to AUTO, and load the documen t(s) to be sent.

Transmission will take plac e when the other fax machi ne calls you r fax and activates polling. Autom at ic recep tion is possibl e whi le your fax is on polling standby.

Polling security

Polling Sec uri ty allows you t o pre ven t una uthorized polling of your fa x. When this functi on i s turn ed on, po lling will onl y take pl ace whe n th e fax num be r of the polling fa x mach ine has be en entere d in your fa x’s list of permitted fax numbers (called "passcode numb ers") . The number of the polling fax must also be programmed in itself for identifi cati on.

To use Pol li ng Sec uri ty, follow the ste ps bel o w to turn the func ti on on, an d then enter permitt ed numb ers a s shown on t he following page.

Press the keys shown at right. ENTRY MODE will appear in the display.

FUNCTION

Press the "#" key three times. SECURITY SELECT will appear in the display.

Press "1" to turn polling security on, or "2" to turn it off.

Press the START key and then the STOP key.

START

STOP

Chapter 8 Special Functions

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbe rs in your fax’s l ist of per mitt ed number s.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the "#" key four times. PASSCODE # MODE will appear in the display.

Press "1" to store a number, or "2" to clear a number.

Storing: Enter a 2-digit number from "01" to "10". This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

5 5 1 2 3 4

(Example)

START

STOP

Step 4 or

Chapter 8 Special Functions

Timer Operations

The Timer func tion allo ws you to set a transmission and/or pol ling ope ra tion to be performed automa tica lly at a time you spec ify . One transm issi on opera tion and one polling operation can be set at the same time, and the times they will be performe d can be specifi ed up to 24 hours in advanc e.

As an example, you can use this func ti on t o take adva nta ge of off-pea k telephone rates without having t o be ther e when the ope ratio n is perfor me d.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE will appear in the display.

Press "#" to set a transmission operation (SEND MODE), or "*" to set a polling operation (POLLING MODE).

FUNCTION

Press "1" to select SET.

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

START

(Example: 9: 25)

Enter the Speed Dial number of the receiving fax machine.

•• If this is a polling operation, go to

Step 10.

Chapter 8 Special Functions

(Example)

Press the START key.

Adjust the resolution and/or contrast (skip this step if you don’t want to change settings).

Press the START key and then the STOP key. If this is a transmission op-

eration, load the document in the feeder sometime before the specified time of transmission.

START

RESOLUTION

START

To cancel an operation

If you need to canc el an op era ti on a fte r it has be en set, follow the step s bel ow.

Press the keys shown at right. TIMER MODE will appear in the display.

FUNCTION

STOP

Press "#" to cancel a transmission operation, or "*" to cancel a polling opera- tion.

Press "2" to select CLEAR.

Press the START key and then the STOP key.

START

STOP

Chapter 8 Special Functions

Entering and Using Programs

If you frequentl y pe rfor m the same ope ratio n inv olv ing the same party , yo u can program all the step s of the ope rat ion int o one Progr am Key. This a ll ows you to perform the operati on by simply pressing that key.

♦ Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key

cannot be used if it is already being us ed for Rapid Key Dialing.

♦ Only Speed Dial numbers can be used to enter fax numbers of receiving ma-

chines in the Program Keys. Full numbers cannot be entered.

♦ If the program is for a regular transmission or polling operation, a timer set-

ting can be included to have the operation performed auto matically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial proc edure

To program an operation, first perf orm the following procedure. After you h ave comple ted it , go to the pro cedure for the specifi c ope ra tion you want to progra m.

Press the keys shown at right. PRG. ENTRY MODE will appear in the display.

Press "1" to select SET.

Press a Program Key ("16/P1" or "17/P2") to select it.

Enter a name for the program (max. of 20 characters). (See "Entering Letters for Names" in Chapter 2). Skip this step if you don’ t want to enter a name.

FUNCTION

16/P1

ABC

DEF

GHI

17/P2 36

WXY

……

(Example)

Chapter 8 Special Functions

Press the START key.

Press the "#" key or the "*" until the de- sired operation appears in the dis play. The operations will appear in the following order:

•• Transmission ("SEND")

•• Polling

•• Broadcasting

Press the START key and then continue with the specific procedure for your operation (see the following pages).

Transmiss ion

(Continued from "Initial procedure".)

Press "1" if yo u want the document to be scanned into memory and then transmitted, or "2" if you want the document to be transmitted directly from the feeder. (Note: If you select "2", you can include a timer setting in the program.)

•• If you pressed "1", go to Step 12 . If

you pressed "2" and don’t want to make a timer setting, go to Step 11.

START

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

0 9 2

(Example: 9: 25)

START

Chapter 8 Special Functions

Enter the Speed Dial number of the receiving fax machine.

(Example)

Press the START key.

If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Pollin g

(Continue d from "Initial procedure".)

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute). If you don’t want to make a timer setting, go to Step 10.

START

RESOLUTION

START

STOP

(Example: 9:25)

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

Enter the Speed Dial number of the receiving fax machine.

Press the START key and then the STOP key.

START

(Example)

STOP

Broadcasting

(Continue d from "Initial procedure".)

Enter the Speed Dial numbers of the receiving machines.

Chapter 8 Special Functions

Press the START key.

If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Clearing a Program key

To clear a Program key, follow t hese ste ps:

Press the keys shown at right. PRG. ENTRY MODE will appear in the display.

RESOLUTION

START

FUNCTION

START

(Example)

STOP

Press "2" to select CLEAR.

Press the Program Key you want to clear.

Press the START key and then the STOP key.

16/P1

START

(Example)

STOP

Chapter 8 Special Functions

Using a Program key

A programmed opera ti on is perf orm ed as follows:

Load the document.

Press the appropriate Program Key.

Note: A maximum of 2 timer operations can be set at any one time, including both timer operations set by pressing a Progra m Key and operations set as described in "Timer Operations" in this chapter.

16/P1

(Example)

To cancel a programmed timer operation

If a Program Key has be en pressed for a timer ope ra tion an d you ne ed to cancel the operat io n bef ore it is perf orm ed, follow the se st eps:

Press the Program Key.

Press the START key.

16/P1 35

(Example)

START

Optional

Chapter

A variety of optiona l setti ngs a re availa bl e which you can use t o custom iz e your fax to better suit your ne eds. T he sett ing s are made by pressi ng the pa ne l keys, and each setti ng i s desc rib ed i n the list be low.

Accessing the Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Move through the list of settings by pressing " #" to move forward, or "*" to move backward. The settings will appear in the order listed below.

When the desired setting appears in the display, make a selection as described below. Your selection will be automatically stored.

Settings

FUNCTION

(Example)

Press the STOP key.

Settings

Setting 1: FINE RESOLUTION PRIORIT Y This sets the def aul t re sol uti on (t he resolution used if a setting i s not m ad e with the RESOLUTIO N key) for t ran smi tt ing doc um ent s. Press "1" (YES) to set it to FINE, or "2" (NO) to set it to STANDARD.

• Initial setting: "2"

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the numbe r of ri ngs th e fax ma ch ine waits be fore answe ri ng an incoming call in Aut o rec eption mode. Enter a ny num ber fro m "1" t o "5".

• Initial setting: "4"

STOP

Chapter 9 Optional Settings

Setting 3: RECALL INTERVAL This sets the am oun t of tim e your fax will wait be twe en autom at ic redi al s when the line is busy. Enter "01" for 1 min ute , "02" for 2 minute s, etc. , up to a maximu m of 15 mi nut es.

• Initial setting: "05"

Setting 4: RECALL TIMES

This sets the ma xi mu m nu mb er of time s your fa x wil l auto ma ti ca lly re dia l i f the line is busy. Enter any number from "00" to "15".

• Initial setting: "02"

Setting 5: TEL/FAX RE MOTE NUMBER

This sets the 1-di gi t num be r for activ at ing fax rece pt ion from an extension telephone. Enter any number from "0" to "9".

• Initial setting: "5"

Setting 6: REMOTE RECEPTION SELECT

This turns dete ct ion of the code for activ ating fax rece pt ion from an extensi on phone on or off. Press "1" to turn detection on, or "2" to turn detection off.

• Initial setting: "1"

Setting 7: TRANSACT ION RE PORT PRINT SELECT

This sets the con dit io n for pr inting out a Transa ct io n Rep ort . Ent er a num ber from "1" to "5" as follows:

"1" (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

"2" (ERR/TIMER/ME M ): A report will be printed after an error, timer

operation, or memory operation.

"3" (SEND ONLY): A report will be printed only after a transmission. "4" (NEVER PRINT): A report will never be printed. "5" (ERROR ONLY): A report will be printed only after an err or occurs.

• Initial setting: "5"

Setting 8: DIAL MODE

This sets the mode of diali ng. Press "1" i f you are on a touch- ton e line , or "2" if you are on a pulse dial lin e. (If yo u don’t kno w whic h type of line you ha ve, try making phon e calls wit h bot h set tings an d see whic h one works. )

• Initial setting: "1"

Chapter 9 Optional Settings

Setting 9: TAD CONNE CTED Press "1" (YES) if an answering machine is connected to the fax and turned on, or "2" (NO) if not. See Chapter 7 for more details on using an answering machine hookup. (Note: Select "NO" if you are using the distinctive ring function.)

• Initial setting: "2"

Setting 10: QUIET DETECT TIME

This sets the durati on of silenc e (in sec onds) after which the fax will take over the line and begin receptio n when an answeri ng machi ne is conn ected. Enter a number from "01" t o "10", or ente r "00" to turn off th e fun ct ion. (This set ti n g is describe d in more detail i n "Optiona l Hoo kup Settings" in Cha pt er 7.) (Note: We recom mend t hat you do not set Qui et Dete ct Ti me be low 3 secon ds.)

• Initial setting: "04"

Setting 11: FAX RECEPTI ON WHE N TAD FAIL S

Press "1" (YES) to have the fax answer a call if an answeri ng machi ne connected to the fax does not answe r withi n 5 rings. Press "2" (NO) to turn the function off. (Th is setti ng is desc rib ed in more deta il in "Optio nal Hooku p Settings" in Chap ter 7. )

• Initial setting: "2"

Setting 12: DIST INCTIVE RING

This sets the ring pat tern t o which you r fax will answer if you subscri be to a distinctive ring serv ice. Ente r a number fro m "1" to 5" to s elect a pattern. See "Distinctive Ring" in Cha pter 2 for mo re deta ils.

• Initial setting: "5"

Setting 13: FAX SI GNAL RE CE IVE

Your fax is set to autom at ic ally be gi n recep ti on if you hear a high -pi tched fax tone after answeri ng a cal l on your fa x or an extensi on ph one . If you use a computer fax modem to send docum en ts on the same line, you must tur n this setting off in order to pre ven t you r fax from mi sta ke nly attem pt in g to rece iv e documents from th e comp uter fa x modem . Press "1" t o tur n the setti ng on, or "2" to turn it off.

• Initial setting: "1"

Chapter 9 Optional Settings

Setting 14: JUNK NUMB ER CHECK Press "1" to preven t rece pti on fr om fax numbers (a nd voice numbe rs if you ar e using Caller ID) entered in the Anti Junk Number List. Press "2" to allow reception from all numbers.

• Initial setting: "2"

Setting 15: POLLING

Press "1" if you want to use Rapid Key 15 /POL L as a polling ke y. Press "2" i f you want to use it as a regu lar Rap id Ke y.

• Initial setting: "2"

Setting 16: CALLER ID

If you subscribe to a caller ID service and wan t to use the Caller ID funct io n, press "1", enter your area code by pressing the num ber keys, an d then pre ss the START key. To turn Ca ller ID off, pre ss "2".

• Initial setting: "2"

Setting 17: AUTO COVER SHE ET

Press "1" (YES) t o hav e th e fa x aut omatic al ly gene ra te a cov er sheet and sen d it as the last page of each transmission. Press "2" (NO) to turn the functi on off.

• Initial setting: "2"

Setting 18: ACT IVITY RE PORT AUTO PRINT OUT

Press "1" to have your fax aut om atic al ly pr int out an Activ it y Rep ort once every 30 operation s. (T he li st can still be printed out on deman d when desired.) Press "2" to turn aut om at ic print-out off.

• Initial setting: "2"

Setting 19: ER ROR CORR EC TI ON MODE (ECM)

Press "1" (YES) to have any dist ort io ns in a transm issi on due to noise on the telephone line be corre cted be for e the docum en t is print ed out. This i s only effecti ve when the ot her machine has EC M as wel l. Pre s s "2" (NO) to turn t he function of f.

• Initial setting: "1"

Printing

Chapter

You can print out a variety of list s showin g set tings an d inf orm at ion ent ered in the fax. You can also have the fax automatically print out a report on transactions after they ar e made. The lists an d the report are describ ed be lo w.

Printing a list

Reports and Lists

Press the keys shown at right. LISTING MODE will appear in the display.

Press the "#" key or the "*" key until the desired list appears in the display.

Press the START key.

Activity Report

This report shows inform a ti on on yo ur most re ce nt ly perfo rm ed se nd an d receive operat io ns (a com bin ed max im um of 30 op era tions c an appear). The report is divided into two parts: the TRANSMISSIONS ACT IVIT Y RE PORT , which shows informati on on transm issi ons, and the RECEPT IONS ACT IVI TY REPORT, which shows inf orm at io n on receptions.

♦ If Option Setting 18 is set to Y ES, a report will be automatically printed

out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

♦ All information is erased after a report is printed out. If automatic print- out

is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed .

FUNCTION

START

Chapter 10 Printing Reports and Lists

Explanation of heading s

SENDER/ RECEIVER

The fax numb er of the other machine involv ed in the transaction . If this machine doe s not have an ID func tion, the comm unicati on mode wi ll appear (for exam pl e, "G3").

PAGES Number of pages transm i t t ed or r ec ei ve d. NOTE

OK - Transmission/reception was normal. P.FAIL - A power failure occurred. JAM - A problem with the fax paper or document occurred. NO PAPER - You ran ou t of fax pape r du ring rece ptio n. CANCEL - Transmission was cancelled because the STOP key was

press ed, no docu ment was in the fe eder, or th e oth er mach ine re queste d transm ission usi ng a f unc t io n whi ch your fax doe s not have.

COM.E-0 to COM.E-14 - A teleph one l ine e rror preven ted t he tr ansac tion.

Explanati ons of the e rror numbe rs are given in the foll owing tables, however, these are primarily for use by service engineers. In general, you will want to simply try the transaction again. If necessary, check with the other party to make sure their ma chi ne is fu nct i oni ng pro per l y.

Transmission errors

Able to recognize handshake signal, but it has errors.

E-0

Cannot recognize the handshake signa l from the receiver side.

E-1

Line disconnected during transmission.

E-2

Line disc onnecte d after mode m sp eed fall-back.

E-3

Line disconnected during multi-page transmission.

E-4

Cannot recognize the handshake signa l for next page at receiver side.

E-6

No response from receiver side or "disconnect signal" is received at transmitter

E-7

side. Error was not corrected after the predete rm ined numb er of retri es because of an

E-8

error in a part of a page.

E-11 E-12

E-13

Error occurred after or while rece pti on by the remot e (receiving ) machi ne was revealed to be impossible.

Error occurred just after fall -ba ck. Error occurred after a response to a retransmi ssion end comm an d was received.

Reception e rrors

Able to recognize handsh ake signa l, bu t it has error s.

E-0

Line disconnected during reception.

E-1

Cannot recognize the handshake signal from the transmitter side.

E-2

Cannot recognize the last handshake signal from the transmitter side.

E-3

Cannot recognize the handshake signal for next page from the transmitter side in

E-4

the case of mode change. Cannot recognize the handshake signal for next page from transmitter side.

E-5

No response from transm it ter or "disconne ct signal" is received at receive r side.

E-7

Error occurred upon completion of reception of all pages.

E-8

Error occurred when mode was changed or transmission/reception switching was

E-9

performed.

E-10 E-11

E-12 E-13 E-14

Error occurred during partial page or physical page reception. Error occurred after or during inquiry from the remote (transmitting) machine as to

whether reception was possible or not. Error occurred during or just after fallback.

Error occurred after retransmission end command was received. Error occurred after voice communication command was received.

Chapter 10 Printing Reports and Lists

Timer li st

This list shows the timer operati ons whi ch are current ly set.

Chapter 10 Printing Reports and Lists

Telephone Numbe r Lis t

This list shows the fax and voi ce numbers which ha ve been stored for aut om at ic dialing.

Passcode List

This list sho ws se ttings made for pol li ng se cur it y, your nam e an d fax /tel eph one number as entered in the m achine, and a sample of the head er p r int ed at the top of every page you transmit (HEADER PRINT).

Option Setting List

This list shows the curre nt status of th e optio nal set tings.

Chapter 10 Printing Reports and Lists

Anti Junk Number List

This list sho ws t he fax numb ers (a nd vo ic e numbers if the Calle r ID func tion i s being used) fr om which recep ti on is no t allowed.

Program and Group List

The top part of this list shows the program s whi ch have been enter ed. T he bottom part sho ws the fax numbers which have bee n sto red in each Group Ke y.

Chapter 10 Printing Reports and Lists

Caller ID Lis t

This list shows informat ion about your most rece nt unanswe red call s (maxi mum of 20 calls). (T hi s list is only av aila ble if you are using the Calle r ID funct ion .)

Print Setup List

This list shows the cur ren t statu s of the printi ng se tt ing s made by pressi ng t he FUNCTION key and th e "6" key.

Transaction Report

This repor t is pr int ed out auto ma ti ca lly af te r an op era ti on is com pleted to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can chan ge the sett ing to have it pri nt ed out under a vari et y of ot her cond itions. This is done by changing Op tion Setting 7 as described in Chapter 9.

♦ The same headings appear in the Transaction Report as in the Activity Re-

port. See "Activity Report" in this chapter for an explanation of the headings.

♦ The Transaction report cannot be printed on demand .

Chapter

Fax print head

Clean the print head frequ ent ly to ensure optim um prin ti ng perfor ma nc e. To clean the print head , first unpl ug th e power cord, ope n the pri nt com par tm ent cover (press the rele ase marke d OPEN), and remove the imaging film.

Wipe the print head, frame and roller with a soft cloth dampened with denatured alcohol.

Maintenance

Print head

Frame

Rollers

Caution!

•• Do not use benzene or thinne r. Avoid tou chi ng the print head wit h hard

objects.

•• The print head may be hot if your fax mac hi ne has just recei ve d a large

number of do cum e nts. If t his i s the case, allow th e pri nt head to c ool prio r to cleani ng.

Chapter 11 Maintenance

Scanning glass and rolle rs

Clean the scannin g glass and roller s freq uen tl y to ensure the quali ty of transm it ted images an d cop ie s. Ope n th e ope ra ti on pa nel by pul li ng t he front edge up (grasp it at the PANEL RELEASE mark), and clean the scanning glass and rollers as shown below.

Wipe the scanning glass, white backplate, and rollers with a soft cloth.

•• Make sure that all dirt and stains (such

as correcting fluid) are removed, as these will cause vertical lines on transmitted images and copies.

Document rollers

Scanning glass

The housing

Wipe the e xte rna l pa rt s and su r fac e of the machi ne with a dry cloth.

Caution!

•• Do not use benze ne or thinne r. These solvents may dam ag e or disco lor the

machine.

White backplate

Chapter

Troubleshooting

Problems and Solutions

Note: F or problems with an answering machine hookup, see "If you have porblems" in Chapter 7, "Answering Machine Hookup".

Problem Check and remedy

Nothing appears in the display.

The fax does not respo nd when you press any of its keys.

Dialing is not possible.

The power is on, bu t no transmission takes place.

•• Make sure the power cord is pr operly plugg ed

into a power outlet.

•• Connect another electr ical applianc e to the

outlet to see if it has power.

•• If a beep sound is not made when you press the

keys, unplug the power cord and then plug it back in several seconds later .

•• Make sure the power cord is pr operly plugg ed

into a power outlet.

•• Make sure that the teleph one line is pr oper ly

connected to both the TEL. LINE jack and the wall jack.

•• Make sure tha t the fax is set t o the cor r ect

dialing mode for your telephone line. See Opti on Setting 8 in Chapter 9.

•• Make sure that the rece iv ing machine has fax

paper.

•• Make sure tha t the teleph one line cor d is

plugged into the "TEL. LINE" jack, and not the "TEL. SET" jac k.

•• If the receiving machine is in manua l mode with

no attendant , recept ion w i ll not be possible.

•• If the receiving machine is not a Sharp mod el,

make sure it is G3 compa tible.

•• Check the display for error messages.

•• Pick up the handset and check for a dial tone.

Chapter 12 Troubleshooting

Autom atic document fe e ding does not work for transmission or copying.

Nothing is printed at the receiving end.

A distorted ima ge is re ceived at the other end.

The power is on, but no reception takes place.

The printing paper does not come out.

The printing paper comes out blank when you try to receive a document.

•• Check the size and weight of the document (see

"Transmittable do cumen ts" in Chapter 3).

•• Make sure that the document for transmission is

placed face down in the feeder .

•• Make sure that the fax paper is proper ly loade d

in the receiving machine.

•• Noise on the telephone line may cause

distortion. Try send ing the docu ment again.

•• Make a copy of the doc um ent on yo ur fax. If the

copy is also distor ted, your fax m ay ha ve a prob le m .

•• Make sure that the telephone line cord is

plugged into the "TEL. LI N E" jack, and not the "TEL. SET" ja ck.

•• The printing p a per may be jam m ed . See

"Clearing Jammed Print ing Pap er" in this chapter .

•• Make sure that the print ing pa per is pro per ly

loaded in your mach ine.

•• Make sure that the docum e nt is loaded properly

in the feeder of the tra nsm it ting machine. Make a copy to confir m the print ing ab ilit y of your machine.

The received documen t is faint.

Received images are distorted.

•• Ask the other party to sen d higher contras t

documents. If the contrast is still too low, your fax may have a prob le m . Mak e a copy to check it.

•• Noise on the telephone line may cause

distortion. Have the othe r party tr y sendin g the document again.

•• The print hea d m ay be dir t y. See "F ax pr int

head" in Chapter 11.

•• Make a copy of another document on your fax. If

the copy is also distor t ed, your f ax may h a ve a prob le m .

Chapter 12 Troubleshooting

Reception/copyin g is interrupted.

Voice calls taken on an extension phone are interrupted by the fax.

No reception occur s whe n polling is attempted.

•• If reception or copying has been done

continuously for a long time, the print hea d may have become overh eat ed. Turn off the power and let it cool down.

•• The fax may interrupt during a voice call if

Option Sett ing 9 is set to YES an d the re cept ion mode is set to AUTO. To prevent inte rrup tion on a touch-to ne ext en sion ph o ne, press an y th re e keys on the extension ph one aft er answering . (Note: Do not enter the code to activate fax reception.)

•• Make sure you ha ve not r un out of prin ting paper .

•• Make sure the transmitt ing mac hine is in

automatic reception mode.

•• If the transmit tin g machine has polling security,

make sur e that your fax num b er has been entere d bot h in your fax and in the transmit t in g machine.

Chapter 12 Troubleshooting

Messages and Signals

Display messages

CHECK PAPER SIZE

COVER OPEN The printing compartment cover is open. Close it.

DOCUMENT JAM

FAX RX IN MEMORY

FILM END

FUNCTION MODE

LINE ERROR

LINE IS IN USE

MEMORY IS FULL The memory is full. See "Memory" in Chapter 8.

The paper size setting is incorrect. Change the paper size settin g as described in "Loading the Paper" in Chapter 1.

The o riginal document is jammed. See the followin g secti on, "Cle arin g Pap er Jams ".

A fax has been received in memory because the imaging film need s repl acem en t, yo u have run out of printing paper, or the paper is jammed. The fax will print out automatically when the proble m is fixed.

The imaging film may need replacement. Check the film and replace it if necessary.

The

FUNCTION key has been pressed.

Transmission or reception was not successful.

STOP to clear the message, and the n try

Press again.

An extension phone conne cted to the fax is being used. Do not lift the fax’s handset or atte mpt transm is sion at thi s time, as thi s will interru pt the conversation on the extension phone.

MEMORY PRINTING

ON HOOK DIAL

OUT OF PAPER You are out of printing paper.

OVER HEAT

PAPER JAMMED

The fax is preparing to or printing out a document from memory.

The

SPEAKER key has been pressed and the

fax is waiting for you to dial.

The print head has overheated. Operation can be continued once it cools.

The printing paper is jammed. See the following section, "Clearing Paper Jams".

Note: If you have turned on the Caller ID function, see "Caller ID" in Chapter 8 for display messages related to Caller ID.

Audible signa ls

Chapter 12 Troubleshooting

Continuous tone 3 secon ds

Intermittent tone (3 be eps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 seco nd s (0.7 se conds on,

0.3 se conds off)

Indica te s the end of tran sm i ssi on , reception, or copying.

Indicates incomplete transmission, reception, or copying.

Indicates that the handset is off hook.

Chapter 12 Troubleshooting

Clearing Paper Jams

Clearing a jam med docum e nt

If a document doesn’ t feed prope rly duri ng transm i ssion or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn’t fee d out, op en the opera ti on pa nel (gr asp t he front edge at the "PANEL RELEASE" ma rk and pull up) and pu ll it out gentl y.

Clearing jammed fax paper

Press the release marked OPEN and open the print compartment cover.

•• Caution! The printing head (the strip

of metal on the underside of the frame) applies heat to the printing film. It may be hot if a document has just been printed.

Remove the imaging film from the printing compartment and set it on a sheet of paper.

Sharp UX510 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Reference Guide

Introduction

Table of Contents

Installation

Unpacking Checklist

Loading the Imaging Film

Loading Printing Paper

A Look at the Operation Panel

Entering Your Name and Fax Number

Selecting the Reception Mode

Distinctive Ring

Storing Numbers for Automatic Dialing

Volume Adjustment

Transmittable Documents

Loading the Document

Optional Transmission Settings

Dialing and Transmission

Using Auto Mode

Using Manual Mode

Using the Hookup

Optional Hookup Settings

Caller ID

Blocking Reception of Unwanted Faxes

Memory

Broadcasting

Timer Operations

Entering and Using Programs

Maintenance

Troubleshooting

Messages and Signals

Clearing Paper Jams