Sharp UX-5000 User Manual

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MODEL

UX-5000

FACSIMILE

OPERATION MANUAL

1. INSTALLATION

2. INITIAL SETTINGS

3. BASIC OPERATIONS

4. SPECIAL FUNCTIONS

5. OPTIONAL SETTINGS

6. PRINTING OUT REPORTS AND LISTS

7. MAINTENANCE

8. TROUBLESHOOTING SPECIFICATIONS QUICK REFERENCE GUIDE INDEX

UX5000U-FCC-2

WARNING  FCC Regulations state that any unauthorized changes or modifications to this equipment

not expressly ap proved by the ma nufact urer co uld void the user’s auth ority to o perat e this equipm ent.

Note: This equipment has been tested and fo und to com ply with the limits for a Class A digita l device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference when the equipment is oper ated in a comm er cial envir onm ent.

This equipm en t ge ner ates, use s, a nd can ra dia te rad io f requ ency e ner gy an d, if not inst alled and use d in accordance w ith the instr uction m an ual, may cause har mf ul interf er enc e to radio comm unica tion s.

Operation of this equipm ent in a residential area is likely to cause har mf ul inter fer enc e in which case the user will be required t o correct the interf eren ce at his own exp ense .

NOTE  The laser component of the UX-5000 is rated Class 1 and complies with 21 CFR 1040.10 and

1040.11 of the CDRH standards. This means that the machine does not produce hazardous laser radiation.

ABOUT THE TELEPHONE CONSUM ER PRO TECTIO N ACT OF 1991

"The Telephone Con sumer Protection Ac t of 1991 makes it unlawf ul for any pe rson to use a comput er or other electronic device to send any message via a telephone facsimile machine unless such message clearly cont ains in a mar gin at the top or bot tom of each tr ansmit ted page or on the f irst page of the transmission the following informatio n:

(1) The date and time of transmission. (2) Identification of either the busine ss, busine ss entit y or individ ual send ing the message. (3) Telephone number of either the sending mach ine, business, busines s entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the ope ra tion manual. "

As an ENERGY STARSM partner, SHARP has determined that this product m eets the

ENERGY STAR

guidelines for energy efficiency.

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or thef t . These n u mber s ar e locat ed on the re ar side of the unit. Space is also prov ided f or oth er relev ant information.

Model Number ________________ ____ ____ ____ ________ ____ ____ ____ ____ Serial Numbe r_____________ ____ ____ ____ ____ ________ ____ ____ ____ ____ Date of Purchase __________________________________________________ Place of Purchase______________________ ____ ____ ________ ____ ____ ____

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UX5000U-INBU

INTRODUCTION

Welcome to the UX-5000 and thank you for choosing Sharp! In addition to providing you with the ease and convenience of plain-paper printing, the UX-5000 features a variety of special functions designed to increase the range and power of your communications.

This manual gives you easy-to-follow instructions for insta lling and using the UX-5000. The Table of Contents will show you where instructions for using each feature are located.

If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp’s Customer Assistance Center at 1-800-BE SHARP.

Important:

••

This facsimi le machine is not des igned f or use on a line which has call waiting, call forwarding, or certain special ser vices offere d by your telepho ne com p any. If you attem pt to use the fax machine in conjun ctio n with any of these ser vice s, you may ex per ience errors during transmission and recep tion of facsimile m ess ages .

••

This machine is not com pat ible w ith digital tele phone syst em s .

Important safety information

• If your facsimile equipment is not operating properly, you should immediately remove

it from your telephone line, as it may cause harm to the telephone network.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed

for wet locations.

• Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of elect ric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care not to

spill any liquids on the machine.

Caution!!

• Use of controls or adjustments or performance of procedures ot her than those specified

herein may result in hazardous radiation exposure.

YF <P=001>

UX5000U-TCTC

TABLE OF CONTENTS

1. INSTALL AT IO N 1-1

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Printer Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Assembly and Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

2. INITIAL SETTINGS 2-1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Letters for Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

3. BASIC OPERATIONS 3-1

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Making Telephone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

4. SPECIAL FUNCTIONS 4-1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

5. OPTIONAL SETTINGS 5-1

6. PRINTING OUT REPORT S AND LISTS 6-1

7. MAINTENANCE 7-1

8. TROUBLESHOOT ING 8-1

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

SPECIFICATI ONS Spec-i QUICK REFERENCE GUIDE Quick-i INDEX Index-i

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UX5000U-ISUN

1 INSTALLATION

UNPACKING CHECKLIST

After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer.

Handset cord

Telephone line cord

Handset

Original document OUT tray

Rapid key labels Letter and legal

cassette labels

Operatio n manual

Received document tray

Toner cartridge

Drum cartridg e

Precauti ons be fore setting up

♦ The printing unit in the fax generates a small amount of ozone during operation.

The amount is not large enough to be harmful; however, the fax should only be installed in a ventilated room.

♦ The fax must be installed on a level surface. ♦ Keep the fax away from air conditioners, heat ers, direct sunlight, and dust. ♦ If your area experiences a high incidence of lightning or power surges, we recom-

mend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

♦ If the fax is moved from a cold to a warm place, it is possible that condensation may

form on the reading glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the fax.

INSTALLATIO N 1-1

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INSTALLING THE PRINTER CARTRIDGES

The laser printer in your fax creates printed text and images by applying toner to the page with a photoconductive drum. Follow the steps below to install or replace the toner cartridge and the drum cartridge.

1 Press the butt on on th e si de o f the

UX5000U-ISPC

printer compartmen t, and open the printer cover.

•• Caution! The ribs on the bottom of the inside of the printer cover become very hot during printing. Be careful not to touch them.

•• If you are installing the cartridges for the first time, go to Step 4.

2 If you are replacing the cartridges,

grasp the handle on the toner cartridge, and pull the toner cartridge out of the compartment.

•• If you are only replacing the drum cartridge, place the toner cartridge on a piece of paper on a horizontal surface.

•• If you are only replacing the toner cartridge, go to Step 6.

3 Pull the old drum cartridge out of the

compartment.

4 Remove the new drum cartridge from

its packaging.

1-2 INSTALLATION

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INSTALLING THE PRINTER CARTRI DG ES

5 Align the arrowhead on the right side

of the drum cartridge (the right side is marked "R") with the arrow head pointing down which is marked on the

Left

Right

right side of the compartment , and insert the cartridge into the

compartment so that th e ends of the cartridge move along the guides on the sides of the compartment. Make sure the cartridge is set firmly in place.

•• Place the old drum cartridge (if you removed one) in the empty drum cartridge bag, seal the bag, and dispose of it in a way that conforms to any local regulations that may exist in your area.

•• If you are not replacing the toner cartridge, go to Step 7.

6 Remove the new toner cartridge from

its packaging, and shake several times as shown.

•• This ensures that the toner is well distributed inside the cartridge.

7 Hold the handle of the toner cartridg e

so that the "2" marked on the

Left

Right

cartridge is to the right, and insert the cartridge into the compartment so that the two knobs on each side of the cartridge move along the two guides on each side of the compartment. Press the handle down so that the cartridge sets into place.

•• Place the old toner cartridge (if you removed one) in the empty toner cartridge bag, seal the bag, and dispose of it in a way that conforms to any local regulations that may exist in your area.

INSTALLATIO N 1-3

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INSTALLING THE PRINT ER CART RIDG ES

8 Close the printer cover.

9 If you replaced the toner cartridge,

10 If you replaced the drum cartridg e,

Note:

LIFE

If you ever need to move or ship the fax, rem ove th e toner cartridg e and drum cartr idge from the fax first.

START

reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay if necessary), the "2" key, and the START key.

START

reset the drum counter by pressing the LIFE key (flip up the Rapid Key overlay if necessary), the "3" key, and the START key.

Replacing the cartridges

The laser printer in your fax uses the following toner cartridge and drum cartridge. These can be obtained at your office supply store.

UX-50ND TONER CARTRIDGE UX-50DR DRUM CARTRIDGE

The sample toner cartridge provided with your fax is capable of printing approximately 3700 pages if letter size paper is used and 4% of each page is covered with toner. The UX-50ND toner cartridge is capable of printing approximately 5600 pages.

When the toner cartridge nears empty (about 100 pages can still be printed), the indicator on the operation panel will begin to blink. When the cartridge is empty, the indicator light will remain on and REPLACE TONER will appear in the display. Replace the toner cartridge as described above.

The drum cartridge is capable of printing approximately 20,000 pages. When the drum cartridge nears the end of its life, the % indicator on the operation panel will begin to blink. The indicator will continue to blink until the cartridge life is over, at which point the indicator will remain on and DRUM LIFE OVER will appear in the display. Replace the drum cartridge as described above.

1-4 INSTALLATION

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ATTACHMENTS AND CONNECTIONS

Handset

UX5000U-ISAC

Connect the handset co rd to the handset and the fax as shown.

•• The ends of the handset cord are identical, so they will go into either jack.

Place the handset on the handset rest.

Telephone line cord

TEL. LINE

Use the handset to make ordinar y phone calls, or to transmit and receive documents manually.

Plug one end of the telephone line cord into the jack on the fax marked "LINE". Plug the other en d into a standard single-line telephone wall jack.

INSTALLATION 1-5

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ASSEMBLY AND CONNECTI ON S

Power lead

ON |

OFF 0

Plug the power lead into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Press the power switch to turn on the power.

Trays

Attach the original document OUT tray by inserting the tabs into the holes in the fax as shown.

Attach the received document tray by inserting the tabs into the holes in the fax as shown .

1-6 INSTALLATION

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UX5000U-ISLP

LOADING PRINTING PAPER

The paper cassette and the paper tray hold the paper on which received documents are printed.

The paper cassette can hold 500 sheets of legal- or letter-size paper. The paper tray can hold 150 sheets of legal- or letter-size paper.

♦ Your fax has been set at the factory to automatically select the source from which it

draws paper according to the size of the document received or copied. If desired, you can change this setting to give priority to the tray or the cassette by setting Option Setting 16 (see Chapter 5, "Optional Settings").

♦ When paper runs out in the currently used source (cassette or tray), your fax will

automatically start drawing from the other sourc e. NO PAP ER will appear in the display, followed by the empty source in parenthesis. If desired, you can stop changeover to the other source by changing Option Setting 17. In this case, received documents will be stored in memory.

Caution!

••

Do not use paper which has alr ead y been print ed on one side by a laser printe r or copie r.

Loading the paper cassette

1 Grasp the hand hold on the cassette

as shown, lift the cassette slightly, and then pull it out until it stops. Press down on the levers on each side of the cassette to release it, and then pull it completely out of the fax using both hands.

Pinch the ends of the paper guide together, and move the gu ide to the appropriate position depending on whether yo u are loadi ng let ter or leg al size paper.

INSTALLATION 1-7

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LOADING PAPER

3 Push the pressure plate down until it

locks into position.

4 Place a stack of paper in the cassette,

print side up. Make sure the two far corners of the pap er go under the paper holders as shown.

•• Make sure the s tack of paper is not higher than the tabs at the top of the paper guide. If it is, remove some of the paper.

5 Put the cassette back in the fax.

6 If desired, attach a letter or legal

sticker as appropriate to the cassette.

Loading the paper tray

1 Rotate the received document tray

back. Grasp the hand hold on the original document IN tray as shown, and open it .

1-8 INSTALLATION

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LOADING PAPER

2 Move the paper guide to the

appropriate position depending on whether yo u are loadi ng let ter or leg al paper.

•• To remove the paper guide, press its inner side at the ar row marks and lift.

Letter

LTR

Legal

LGL

3 Place the paper in the tray.

4 Close the original docu men t IN tray.

5 If desired, attach a letter or legal

sticker as appropriate to the fax.

INSTALLATION 1-9

LOADING PAPER

Notes

1-10 INSTALLATION

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UX5000U-IPOP

2 INITIAL SETTINGS

A LOOK AT THE OPERATION PANEL

Before you can begin using your fax machine, there is some information that must be set using the keys on the operation panel. First take a moment to familiarize yourself with the operation panel, and then set the information as explained on the following pages.

LINE STATUS light

This lights when the fax machine is using the telephone line.

Display

This displays various messages during oper at ion and program m ing.

Service indi ca to r

This lights when a problem occurs which must be fixed by a service engineer.

Dru m c a rtridge i n d i c ator

This blinks when the drum cartrid ge nea rs the end of its life, and lights stead ily when t he drum cartridge n eeds replacement.

Toner cartridge indicator

This blinks when toner near s empty, and lights steadily when the toner/developer cartridge needs replacem e nt.

LINE-STATUS RESOLUTION

IN USE STANDARD

FINE SUPER FINE HALF TONE

CHANGEOVER

CHANGEOVER key

Two types of information appea r in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving , etc.). Press this key to switch betwe e n the two types of informat io n.

Paper out indicator

This blinks when one of the paper sou rc es ( cassette or tray) is out of paper, and lights steadily when all source s are out of paper.

RESOLUTION key

Press this key to adjust the resolution before sending or copying a docume nt .

INITIAL SETTINGS 2-1

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A LOOK AT THE OPERATION PANEL

Rapid Dial keys

Press one of these keys to dial a fax or voice number autom atically (the se keys also serve as letter ent ry keys when storing a name).

PAGE COUNTER key

Press this key to have a slash and the total number of pag es add ed after each page number on t he pages of a tra nsm it ted docu m ent .

CONTRAST key

Press this key to adjust the contrast before send ing or copying a documen t.

27 28 29 30 31 32

F 14 N 22 V

CLEARSPSHIFTSPACE

RELAY key

Press this key to send a document to another fax machine and have that machine in turn send the document t o a number of end receiving mach in es.

TIMER key

Press this key to set an operation to be pe rfor m ed automatically at a later time.

CONFIDENTIAL key

Press this key to sen d or pri nt ou t a c onf iden tia l document.

07 G

15 O

23 W

(Flip up the Rapid Key overlay)

33 A 41

I CONTRAST Q

PAGE COUNTER

CONFIDENTIAL

LIFE key

Press this key, f ol lowe d by the "1" key, to check the to tal num be r of pages printed by the fax machine.

MEM. STATUS key

Press this key to see what documents have been sca nn ed into memory for transmis sion.

RELAY

384639

LIFE

CLEARSPSHIFTSPACE

G 47 O

MEM.STATUS

DOWN UP

TIMER

SEARCH DIAL

CLEAR key

Press this key to clear mistakes when storing names and

SPACE key

Press this key to ent er a space when storing a name.

numbers.

→ key, ← key Press these ke ys t o move

SHIFT key

Press this key to switch between upper and

the cursor forward and backward when storing names and numbers.

lower case when storing a nam e.

SP key

Press this key to enter symbols when storing a nam e.

2-2 INITIAL SETTINGS

SEARCH DIAL key

Press this key to search by name for a number stored for automat ic dialing.

UP and DOWN keys

Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all othe r tim es.

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SPEED DIAL key

Press this key to dial a Speed Dial numbe r.

Telephone dial keypad (numeric keys)

Use these ke ys t o dial and program nu mbers.

FUNCTION key

Press this key to select various special functions.

BROADCAST key

Press this key to sen d a document to a group of receiving fax machines.

A LOOK AT THE OPERATION PANEL

REPORT key

Press this key to print out a report on the tra nsac tion just complet ed.

DOCUMENT key

Press this key to transmit a document without

COPY key

Press this key to make a copy of a document.

reading it into memory.

ABC

123

GHI

JKL MNO

456

PRS

TUV WXY

789

OPER

REDIAL key

Press this key to auto m atic al ly redial the last number dialed.

SPEAKER key

Press this key to dial a number without picking up the handset .

DEF

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

COVER SHEET key

Press this key to includ e a cover sheet with a transmit t ed doc um ent .

STOP key

Press this key to stop oper at io ns bef or e t hey are complet ed.

COPY REPORT DOCUMENT

BROADCAST

COVER SHEET

STOP START

PRIORITY

START key

Press this key to send or receive a document .

PRIORITY ke y

Press this key whe n you want to tra nsm it a document ahead of other docum ents which are waiting in memory for transmission.

INITIAL SETTINGS 2-3

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ENTERING YOUR NAME AND FAX NUMBER

To have your name and fax/telephone number (called the "Sender’s name" and "Sender’s number") printed at the top of every page you transmit, program them by pressing the panel keys as shown below.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of front cover).

♦ If you enter an incorrect number or letter, flip the Rapid Key overlay up (if it is

down), press the "←" key to move the cursor back to the mistake, and then enter the correct number or letter. (To move the cursor forward, press the "→" key.)

UX5000U-IPSN

Note:

The fax wi ll not respo nd if yo u pr ess the

FUNCTION

telephone line status. Befor e perform ing an y operations requiring the make sure the disp lay shows the date and tim e (pre ss the switch between the t eleph one line status an d the date and time).

Step Press these keys: Comments

FUNCTION

START

(Example)

"ENTRY MODE" will appear in the display.

"OWN PASSCODE SET" will appear in the display. Note that instead of pr ess in g "3", you can press "#" o r "*" to scro l l thr o ugh the settings in ENTRY MODE until "OWN PASSCODE SET" appears, and then press the START key to select it.

Enter your fax numbe r (m ax. of 20 digit s) by

pressing the numeric keys . (To insert a space between digits, press the "#" key . To insert a "+", press the "*" key.)

key while the display shows the

FUNCTION

CHANGEOVER

key,

key to

(Example: "SHARP")

START

Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropr iate keys as shown on the following page. (Maximum of 24 characters.)

STOP STOP

2-4 INITIAL SETTINGS

Press the STOP key twice to retur n to the date and time display.

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UX5000U-IPEL

ENTERING LETTERS FOR NAMES

Names are programmed by pressing the letter entry keys (if the Rapid Key overlay is up, first flip it down). To enter a letter, press the key on which the letter is marked. Th e letter will appear in the display.

Letters

To ente r a le t t er , pr ess the key on which the letter is marked.

Space

Pres s this key t o e nt er a space.

Shift

Press this key once t o change case (pr ess it again to change back).

Comments:

••

To change one individual le tter to anoth e r, move the cursor to tha t letter and ent er th e desired letter . The new let ter will simply replace the old one.

••

To enter a numbe r as part of a name , pres s the approp riat e nu mer ic key on the teleph one dial keypad.

Symbol list

CLEARSPSHIFTSPACE

Cursor right

Press this key to move the cursor to the right.

Curso r left

Press this key to mov e the cursor to the lef t.

Symbols

Press this key repeat ed ly until the desired sy m bo l appears (see the symb ol list below).

Delete

Press this key to de lete the letter highlighted by the cursor (if the cursor is to the righ t of the last letter entered, it will backspac e and delete the last lett er) .

To enter a symbol fro m the list below, pr ess the " SP" key repeate dly unti l the desired symbo l appear s. (Not e: To enter two symbols in a r ow, pre ss the ) key after you en ter the f irs t symbol. )

! " # $ % & ’ ( ) + + , - / : ; < = > ? [ ¥ ] ^ _ p { | } ) ( @ .

INITIAL SETTINGS 2-5

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The date and time appear in the display, on reports, at the top of each page you transmit, and are also used for timer operations. Set the date and time by pressing the keys on the operation panel as shown below.

♦ To correct a mistake, press the STOP key to move the cursor back to the mistake,

and then enter the correct number.

Step Press these keys: Comments

UX5000U-IPSD

SETTING THE DATE AND TIME

FUNCTION

9 9

START

(Example: January)

(Example: t he 5t h)

(Example : 1999)

(Example: 10:25)

ENTRY MODE will appear in the display.

DATE & TIME SET MODE will appear in the display.

Enter the month (2 digits: "01" for Januar y, "02" for February, "12" for December, etc.).

Enter the day of the month (2 digits : "01" to "31").

Enter the last two digits of the year.

Enter a 2-digit number for the hour ("01" to "12") and a 2-digit number for the minute ("00 " to "59").

Press "*" to select A.M., or "#" to select P. M.

The clock will now start.

2-6 INITIAL SETTINGS

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UX5000U-IPAD

STORING NUMBERS FOR AUTOMATIC DIALING

Automatic dialing is a quick and convenient way of dialing which is done by either pressing a Rapid Key (Rapid Key Dialing), or pressing the SPEED DIAL key and entering a 1-, 2-, or 3-digit number (Speed Dialing). Automatic dialing can be used for both fax transmissions and voice calls.

To use Automatic Dialing, you must first store the full number in your fax. You can choose whether to store it in a Rapid Key or assign it to a Speed Dial number. It is usually convenient to store your most frequently dialed numbers in Rapid Keys.

♦ Rapid Key Dialing: You assign a full fax number to a Rapid Key. You can also

store a name, and a back-up fax number which is automatically dialed if the first fax number is busy. 48 Rapid Keys are available.

♦ Speed Dialling : You assign a full fax or voice number to a 3-digit Speed Dial num-

ber. You can also store a name. 100 Speed Dial numbers are available.

Chain Dialing for a rea and acc ess code s

You can also store an area code or access code as an automatic dialing number. Store the code as a Rapid Key or Speed Dial number as described on the following page, and press "1" in Step 9 to specify it as a Chain Dialing number.

When you dial that number (the area or access code), the fax will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be specified as a Chain Dialing number if you store it for Rapid Key or Speed Dialing.

♦ The maximum number of digits which can be dialed at one time by Chain Dialing is

50.

Storing numbers

Comments:

••

You may need to add a pause between certain digits in the number to allow time for connection. For examp le , if you are on a PBX telephone sys te m that requ ires an access number to be dialed (such as "9") to access an outside line, you will need to enter a pause between the access numbe r and the telephon e/ fax numbe r of the other part y.

••

Pauses are ent ered by pr es sing the necessary. The first pause entered gives a time delay of 4 seconds, and subsequent pauses give delays of 2 seconds each.

••

To enter letter s for nam es or correct a mist ake, see "En tering letter s for nam es" in this chapter.

REDIAL

INITIAL SETTINGS 2-7

key, and several can be enter ed in a row if

<P=002>

STORING NUMBERS FO R AUT OMAT IC DIALING

Step Press these keys: Comments

FUNCTION

1 A

START

…

(Example)

"ENTRY MODE" will appear in the display.

"FAX/TEL # MODE" will appear in the display.

Select SET.

To store a Rapid Key number , press a Rapid Key (to select Rapid Keys 33 throug h 48, flip the Rapid Key over lay up ). To store a Speed Dial numbe r, press SPEED DIAL and the n pr ess up to 3 nu m er ic keys (" 1 " to "100"). (If you press less than 3 num e ric ke ys, pres s START to complet e t he entr y.)

Enter the fax number (max. of 34 digits including pauses) using the num eric key s.

…

(Example)

START

Enter the name of the location or party by pressing the lette r entry keys as described i n "Entering Lett er s for Nam es" in this chapt er (max. of 20 cha ra ct er s) . I f you don’t want to enter a name, skip this step.

Press "1" if you want to specify t he num b er as a Chain Dialing number (see the beginning of this section). Other wise, press "2" or START. If you press ed "1" or are storing a Speed Dial number, go to Step 14. (Note: If you specify a Rapid Key numbe r as a Chain Dial num ber , you cannot enter a bac k-up f ax num b er .)

Enter a full back-up fax number. If you don’t want to enter a back-up num be r, go to Step 13.

START

…

(Example )

2-8 INITIAL SETTINGS

<P=003>

STORING NUMBERS FOR AUT O MAT I C DIALING

START

…

(Example)

STOP

Clearing numbe rs

Note:

Step Press these keys: Comments

Step 4 or

You cannot clear a number if it is used in a progr am or timer ope ra tion , if it is used to specify the relay fax mach ine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the f o l lowing clearing procedu re. To check wh ere th e numb e r is used, print out the Pr ogr am /G r oup List , the Timer List, and/ or the Relay Gr oup List as described in Chapter 6.

FUNCTION

Enter a name for the back-up number (max. of 20 letters). If you don’t want to ent er a name, skip this step.

Return to Step 4 t o stor e anoth e r num ber , or pres s STO P to exit. If the nu m ber is a Rapid Key numb er , you c an wri t e th e na m e on the lab e l above the ap propr iat e Rapid Key.

"FAX/TEL. # MODE" will appear in the display.

1 A

(Example)

START

Select CLEAR.

To clear a Rapid Key numb er , pres s the appropriat e Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter th e n um b e r wi t h th e numeric keys. (If you enter less than 3 digit s, pres s START to complet e t he entr y.)

Step 3 or

STOP

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select the code number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12). Changes are made as described in "Entering Letters For Names" in this chapter.

Return to Step 3 t o clear anot he r nu mber , or pres s STO P to exit.

INITIAL SETTINGS 2-9

<P=004>

STORING NUMBERS FO R AUT OMAT IC DIALING

Storing Numbers in Grou p Keys

Group Keys allow you to dial a group of fax numbers automatically by simply pressing the appropriate Group Key once. Group Keys are convenient for the Broadcasting and Serial Polling functions, which are used to transmit to or receive from a group of other fax machines.

Any Rapid Key which is not already programmed as a Rapid Key or Program Key can be used as a Group Key. To program or clear a Group Key, follow the steps below.

♦ Up to 147 fax numbers can be stored in one Group Key. ♦ Only Rapid Keys and Speed Dial numbers (excluding numbers specified as Chain

Dialling numbers) can be stored in a Group Key. No full numbers can be stored.

Step Press these keys: Comments

FUNCTION

2 B

(Example)

SPEED DIAL

……

3 C

START

(Example)

START

"PROGRAM/GRO UP MODE" will appear in the display.

"GROUP ENTRY MODE" will appear in the display.

Press "1" (SET) to progra m a Group Key, or "2" (CLEAR) to clear a Group Key.

Press any Rapid Key not already being used to select it as a Group K ey . If you are clearing a Group Key, press it and go to Step 6.

Enter fax numb ers using on e or both of the following methods:

• Press on e or mo re Rapid Keys.

• Enter one or m or e Spee d Dial numbers with

the numeric keys, pressing SPEED DIA L before e a ch number (if yo u enter less than 3 digits for a numb er , press START to complete the en tr y) .

STOP

Step 4 or

Return to St ep 4 to ent er anoth e r num ber , or pres s STO P one or mor e t ime s unti l you retu rn to the date and time display.

2-10 INITIAL SETTINGS

DD <P=001>

UX5000U-IPVA

VOLUME ADJUSTMENT

You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys on the operation panel (flip up the Rapid Key overlay to access the keys).

Speaker

The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display. Press the STOP key again to turn the speaker off.

Handse t

The handset receiver has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the handset receiver, lift the handset and then press the UP or DOWN key until the desired level appears in the display.

Ringer

The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust the volume of the ringer, press the UP or DOWN key until the desired level appears in the display (make sure the SPEAKER has not been pressed and the handset is not lifted). The fax will ring at the new volume level each time you change the level. If you select OFF, press the START key to confirm your selection.

INITIAL SETTINGS 2-11

VOLUME ADJUSTM ENT

Notes

2-12 INITIAL SETTINGS

AY < P=001>

UX5000U-BOPS

3 BASIC OPERATIONS

SENDING DOCUMENTS

Transmittable documents

Your fax can transmit most standard office documents. Specific guidelines are as follows:

Size and weight

The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

14 lbs. 36 lbs.

(52 g/m

) (15 7 g/m2)

Several sheets at once:

14 lbs. 20 lbs.

(52 g/m2)

Note:

The area of the doc um ent which is sca nned by the fa x is slightly sm a ller than t he ac tua l docume nt size. Any le tter s or graph ic s outside t his ar ea ca nnot be transm it t ed.

Scanning width: 8.5" (216 mm) for docume nt s up to 8.9" (22 6 mm ) wide.

Scanning length: The length of the sheet minus 0.16" (4 mm) from both the

(80 g/m

5.0"

(128 mm)

5.8"

148 mm)

(

5.0"

)

(128 mm)

5.8"

148 mm)

(

Maximum of 10.1" (256 mm) for documents 8.9" ( 226 mm) to 11" (280 mm) wide when reduced automatically (see following note).

top and bot tom ed g es.

17.0"

(432 mm)

11.0"

(280 mm)

14.3"

(364 mm)

11"

(280 mm)

Note:

When sendin g a docum ent wider than 8.9" (2 2 6 mm), your fax will automatically reduce the width of the im age t ransm it t ed t o 8.0" (20 3 m m). I f the docum e n t cont ains fin e prin t or graphics, the copy which the re ceiving pa rty ob tain s may be dif fic ult to r ead du e to the size reduction. This func tion is autom atic ally disabled if the print ing widt h of the receiving machin e is greater than or equal to the width of the documen t.

BASIC OPERAT IONS 3-1

<P=002>

SENDING DOCUMENTS

Other restrictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot be transmit-

ted, as the scanner does not recognize these colors.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass through

the document feeder.

♦ All clips, staples, and pins must be removed from documents before transmission. If

these are not removed, they may damage the fax.

♦ Patched or taped documents should be copied on a copy machine, and the copy

used for transmission.

Dual access

The UX-5000 features full dual access, which means that you can load a document and dial even when the fax is occupied with another operation. After you dial (when you use automatic dialing), your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the PRIORIT Y key after loading your document. Your document will be transmitted immediately after the current document has completed transmission.

If you don’t want the document to be transmitted from memory, you can press the DOCUMENT key after loading the document. In this case, the document will not be scanned until the fax completes all previously set operations and the connection to the receiving party is made. (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.)

The UX-5000 can hold approximately 50 pages of average content in memory. Less pages can be held if any were scanned using fine or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage ("M:00%") in

the display.

3-2 BASIC OPERATIONS

<P=003>

SENDING DOCUMENTS

If the memory becom e s full ...

If the memory becomes full while the document is being scanned, MEMORY FULL will appear in the display. If Option Setting 24 (Quick on-line) is set to YES, the transmission will be canceled and you will need to retransmit all pages of the document. (If a page remains in the scanner, open the operation panel by squeezing the release marked "PULL OPEN" and remove it.) If Option Setting 24 is set to NO, press the START or STOP key as follows :

♦ Press the START key if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After

transmission, the memory w ill be cleared and you can transmit the remaining

pages. You will also need to transmit the page which was being scanned when the

memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission. If you do not press the START key or the STOP key within one minute, the

transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Memory Retransmi s si on

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

Your fax has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 18, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 19. See Chapter 5, "Optional Settings".

♦ To stop retransmission, press the STOP key. ♦ The numbering of pages retransmitted will begin from "1" again. ♦ If the error or power failure occurs during transmission of a cover sheet, retransmis-

sion will not take place.

BASIC OPERAT IONS 3-3

<P=004>

SENDING DOCUMENTS

Checking docum e n ts in memor y

To display information on the documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

Step Press these keys: Comments

MEM.STATUS

STOP

Pres s the MEM. STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 2" key. "TX STATUS" will appear in the display.

Pres s the "#" key or the "*" key to scroll through the list of transmiss ions. The na me (o r num ber ) of each receiving party will appear in the display, together with the 3-digit mem ory numbe r assigned to the transm iss ion. To cancel a transmission, press the CLEAR key and t hen the START key while the transmission appear s in the display.

When you have finished che cking t he list , press the STOP key twice to exit.

If desired, you can also print out a list of the documents waiting in memory for tranmission. To do so, press the MEM. STATUS key and then the "5" key.

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the procedure above.)

Step Press these keys: Comments

MEM.STATUS

START

(Example)

Pres s the MEM. STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 4" key. "MESSAGE CLEAR" will appear in the display.

Enter the 3-digit memor y numbe r assigned to the transmi ss io n you wan t to cancel.

Pres s the START key to cancel the transmission.

3-4 BASIC OPERATIONS

<P=005>

SENDING DOCUMENTS

Loading th e document

Up to 50 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom.

♦ If you need to send or copy more than 50 pages, place the additional pages gently

and carefully in the feeder just before the last page is scanned. Do not try to force

them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be loaded one

at a time, insert each page into the feeder as the previous page is being scanned.

Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document .

2 Place the document face down on the

document feeder and push it gently into the machine. The to p edge of the document should enter first.

•• SEND READY will appear in the display.

•• If desired, press the PRIORITY key to send the document ahead of other documents waiting in memor y for transmission, and/or the DOCUMENT key to send the document without reading it into memory.

3 You can now eith er make o ptio n al

transmission settings as described on the follo wi n g page, or dial th e oth e r party as described in the following section, "Dialing and transmissio n ".

BASIC OPERAT IONS 3-5

<P=006>

SENDING DOCUMENTS

Optional tran smissi on setti ng s

If desired, there are several transmission settings which you can make before dialing and transmitting the document.

Note:

To make the se ttings, the do cum en t must firs t be loaded in the f eede r.

Resolution

Your fax has 4 resolution settings:

STANDARD: Use STANDARD for ordinary documents. This setting

FINE: Use FINE for im proved re product ion, especially with docu-

SUPER FINE: Use SUPER FINE when you need the highest quality of

HALF TONE: Use HALF TONE for photographs and illustrations. The

If you do not make a setting, the machine will automatically send the document in STANDARD.

♦ In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine

must also have that resolution. If it doesn’t, the next best available setting will be used.

LINE-STATUS RESOLUTION

IN USE STANDARD

CHANGEOVER

gives you the fastest and most economical tra nsmission .

ments containing small letters or fine drawing s.

reproduction.

original will be reproduced in 64 shades of gray.

To change the setting, press the RESOLUTION key on e or more times until the indicator light next to the desired settin g comes on.

FINE

SUPER FINE

HALF TONE

3-6 BASIC OPERATIONS

<P=007>

SENDING DOCUMENTS

Contrast

The contrast is normally set to AUTO, which means that the machine automatically controls the contrast. However, for very light documents you can change the setting to DARK, and for documents with a dark background you can change the setting to LIGHT.

Flip up the Rapid Key overlay if

334134423543364437453846394740

CONTRAST

PAGE COUNTER CONFIDENTIAL

TIMER RELAY

CLEARSPSHIFTSPACE

LIFE

MEM.STATUS

W DOWN UP

SEARCH DIAL

necessary and press the CONTRAST key one or more times until the desired settin g appears in the display.

•• The contrast setting appears in parentheses after the resolution setting.

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

♦ Your name and number must be programmed in order for them to appear on the

cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.)

♦ Cover Sheet cannot be selected when you use the Relay Request function.

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time). This is done by setting Option Setting 10 to YES as described in Chapter 5.

COPY REPORT DOCUMENT

BROADCAST

STOP START

COVER SHEET

PRIORITY

To send a cover sheet, p ress the COVER SHEET key.

BASIC OPERAT IONS 3-7

<P=008>

SENDING DOCUMENTS

Example

Note: For t he r ecipient’s

name to appear, you must dial using a Rapid Key or Speed Dial number that has the nam e pr ogr am m ed .

Batch Page Numbering

This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total number

of pages. Your fax will adjust the number to include the cover sheet automatically.

♦ If you need to cancel a batch number entry, remove the document from the feeder

or press the STOP key.

♦ If transmission does not take place within one minute after entering the batch num-

ber, the setting will be canceled.

♦ If the number of pages actually transmitted does not coincide with the batch number

entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E" will also appear in the "NOTE" column of the Transaction Report if it has been set to print out .

Step Press these keys: Comments

PAGE COUNTER

"ENTER # OF PAGE(S)" will appear in the display.

(Example)

Enter the total number of pages (2 digits - "01" to "99") by pressing the numeric keys.

3-8 BASIC OPERATIONS

YF <P=001>

UX5000U-BOSD

SENDING DOCUMENTS

Dialin g and tra nsmis sion

Once you have loaded the document and made any desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialing, and you can select the one which best suits your needs.

Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial as you would to make a telephone call. If the receiving machine is set to receive faxes manually (this means that the receiving party answers your call by picking up the handset and speaking, and then presses their Start key to begin fax reception), you can talk with them before sending the fax.

♦ When using Normal Dialing, you do not have to load the document before dialing.

You can also load the document and make transmission settings after completing Step 2 below.

1 Pick up the handset or press the

SPEAKER

ABC

JKL MNO

TUV WXY

OPER

DEF

2 Dial the number of the receiving

123

GHI

456

PRS

789

SPEAKER key. Listen for the dial tone.

machine by pressing the number keys.

•• If Option Setting 27 has been set to "YES" and BILLING CODE DIAL has been set to "AFTER", press the

REDIAL key after dialing.

3 Wait for the con nection. Depend ing

on the setting of the receiving

Beep

machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

BASIC OPERAT IONS 3-9

<P=002>

SENDING DOCUMENTS

4 When you hear the reception tone,

START

press the START key. Replace the handset i f you used it.

•• When transmission is completed, the fax will beep.

Direc t Ke ypa d Dialing

If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKER key.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to insert a pause

between any digits of the number, press the REDIAL key. (For more information on pauses, see "Storing Numbers for Automatic Dialing" in Chapter 2.)

♦ When using Direct Keypad Dialing, you do not have to load the document before di-

aling. You can load the document after completing Step 1 below.

ABC

DEF

1 Enter the number of the receiving

123

GHI

JKL MNO

456

PRS

TUV WXY

789

OPER

machine by pressing the number keys.

2 Check the display. If the number of

START

the receiving machine show n is correct, press the START key.

•• If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Rapid Key Dialing

If the number you want to dial has been stored as a Rapid Key number (see "Storing Numbers for Automat ic Dialing" in Chapter 2), you can dial it by pressing the appropriate Rapid Key.

01 A

H 16

P 24

17 Q

27 28 29 30 31 32

25 Y

CLEARSPSHIFTSPACE

Press the approp riate Rap id Key.

•• The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

•• The document will be automatically transmitted once the connection is made.

3-10 BASIC OPERAT IONS

<P=003>

SENDING DOCUMENTS

Speed Dia l i ng

If the number you want to dial has been stored as a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number (see "Storing Numbers for Automatic Dialing" in Chapter 2).

ABC

1 Press the SPEED DIAL key and then

SPEED DIAL

123

GHI

456

PRS

789

DEF

JKL MNO

TUV WXY

OPER

enter the Speed Dial number by pressing the numeric keys.

•• If you enter less than 3 digits for the Speed Dial number, press the START key to complete the entry.

2 Check the display. If the name or

START

number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 1.)

Chain Dialing

An automatic dialing number set for Chain Dialing (see "Storing Numbers for Automatic Dialing" in Chapter 2) can be combined with another automatic dialing number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example, press Rapid Key

01, then Rapid Key 02.

♦ Press a Rapid Key and then manually enter a number by pressing appropriate nu-

meric keys. Press the START key after the final numeric key to begin transmission. (Use this method, for example, when you have stored a long distance access code into a Rapid Key, and want to dial this in combination with a number which hasn’t been stored as an automatic dialing number.)

BASIC OPERATIONS 3-11

<P=004>

SENDING DOCUMENTS

Using the SEARCH DIAL key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

Note:

Only names programmed for automatic dialing numbers will appear when you search; the full numbers them selves will not appear. You cannot sea rch for a number if a name has not been associat ed with it.

1 Press the SEARCH DIAL key.

334134423543364437453846394740

I CONTRAST Q

PAGE COUNTER

CONFIDENTIAL

TIMER RELAY

H 48

SEARCH DIAL

MEM.STATUS

LIFE

CLEARSPSHIFTSPACE

UPDOWN

2 Enter the first letter of the stored

name by pressing the appropriate

3 C

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example: " B ")

letter entry key.

•• If you don’t remember the first letter, go to Step 3 (you will scroll through the list from the beginning).

Press the → or the ← key to scroll through the names. Stop when the desired name appears in the display.

•• If no numbers have been stored under the entered letter or you have reached the end of the list, NO T FOUND will appear.

3-12 BASIC OPERAT IONS

<P=005>

SENDING DOCUMENTS

4 Press the START key. The document

Note:

The

SEARCH DIAL

sequence, but not subsequent numbers.

START

will be automatically transmitted once the connectio n is made.

key can be used to access t he firs t nu mber in a Chain D ialing

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax is currently calling or transmitting to, or what number the fax is currently receiving a document from (if this information is available), press the CHANGEOVER key. Information on the curr ent call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER key again.

To cancel a fax transm is sion or re ception

To cancel a fax transmission or reception which is currently in progress, press the CHANGEOVER key so that the status of the transmission or reception appears in the display, and then press the STOP key.

Redialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, your fax will automatically redial the number. Your fax was set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

♦ If desired, you can change the number of times the fax redials with Option Setting

6, and the interval at which redialing is done with Option Setting 7. See Chapter 5, "Optional Settings".

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, proceed from Step 3 of Normal Dialing. Note that the speaker will be automatically activated, so you do not need to pick up the handset immediately.

BASIC OPERATIONS 3-13

YF <P=001>

Your fax has two modes of reception: AUTO and MANUAL. With MANUAL reception, you must first pick up the handset and then press the START key to receive a document. With AUT O reception, your fax automatically answers each call and receives the incoming document.

♦ AUTO reception is most useful when you want to use your line as a dedicated fax

line (you will only be receiving faxes on it).

♦ MANUAL reception is most useful when you will be receiving both voice calls and

fax messages on the same line.

Setting the mode of reception

UX5000U-BORD

RECEIVING DOCUMENTS

The reception mode has been set to AUTO at the factory. If you want to change the setting, follow the steps below.

Step Press these keys: Co mments

FUNCTION

RECEIVE MODE will appear in the display.

Press "1" to select AUTO , or "2" to select MANUAL.

AUTO reception

In AUTO reception mode, the fax automatically answers all calls after 1 ring and receives the incoming documents.

♦ You can change the number of rings on which the fax answers incoming calls by

changing Option Setting 2 (see Chapter 5, "Optional Settings"). Any number from "0" to "9" can be selected. (Select "0" to have your fax answer calls without ringing.)

♦ If you pick up the handset before your fax answers, you can talk to the other party

and/or receive a document as described below in "MANUAL reception".

Note:

3-14 BASIC OPERAT IONS

If Option Setting 2 is set to a high number of rings, your fax may not be able to receive docume nt s sent by au tom at ic dialing . If you hav e difficult y r eceiving docum e nt s, chang e the setting of Option Set ting 2 t o a lower number .

If you are using distinct ive ringin g, your fax will answer incoming calls afte r two rings regardless of the set ting of Optio n Set ting 2.

<P=002>

RECEIVING DOCUM ENT S

MANUAL reception

1 When you r fax ring s, pick up the

handset.

2 You will either hear a fax tone or the

START

other party will speak to you.

•• If you hear a fax tone, press the

START key.

•• If the other party first speaks with you and then wants to send a document, press the START key after speaking.

3 Hang up when RECEIVING appears in

the disp lay.

Note:

As a back-up feature of MANUAL mode, you can set the fax to automatically answer calls and receive documents on any number of ring s from 1 to 9. This is useful if yo u are occasionally unab le to respond t o an incom ing call persona lly. The setting is made with Option Settin g 3. See Chapter 5, "Option al Settings ".

BASIC OPERATIONS 3-15

<P=003>

RECEIVING DOCUMENTS

Substitute reception

If your fax runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE T ONE R, or PAPER JAM. Wh en you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

Step Press these keys: Comments

MEM.STATUS

STOP

Press the MEM. STATUS key (flip up the Rapi d Key overlay if nece ssar y) and the "3" key. "RX STATUS" will appear in the display.

Press the "#" key or the "*" key to scroll throu gh the list of received documents. T he name (or number) from which each document was received will successively appear in the display.

When you have finished checking th e list, press the STOP key twice to exit .

3-16 BASIC OPERAT IONS

YF <P=001>

UX5000U-BOCY

MAKING COPIES

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax is busy printing

other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. ♦ If you are making multiple copies of more than one original, you can choose

whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY) . The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Originals

MULTI COPY

SORT COPY

1 Load the documen t(s) face dow n.

•• If desired, adjust the reso lution and contrast with the RESOLUTION and

CONTRAST keys.

2 Press the COPY key.

COPY

•• If you are only making a single copy of the original (or of each original), press the START key. Copying will begin.

3 Enter the desired number o f copies

(Example)

with the number keys.

•• If the desired number of copies is from 1 to 9, enter "0" first.

4 Press "1" to select MULTI COPY, or

BASIC OPERATIONS 3-17

"2" to select SORT COPY.

<P=002>

MAKING COPIES

Checking copy operati ons in me m ory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

Step Press these keys: Comments

MEM.STATUS

STOP

Pres s the MEM. STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 1" key. "COPY STATUS" will appear in the display.

Pres s the "#" key or the "*" key to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit mem ory numbe r assigned to the job. To cancel a copy job, press the CLEAR key and then the START key while the copy job appears in th e display.

When you have finished che cking t he list , press the STOP key twice to exit.

3-18 BASIC OPERAT IONS

YF <P=001>

UX5000U-BOVC

MAKING TELEPHONE CALLS

Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on.

1 Pick up the handset or press the

SPEAKER

SPEAKER key. Listen for the dial tone.

•• To use Rapid Key Dialing, you must press the SPEAKER key.

2 Dial the number using one of the

ABC

123

GHI

456

PRS

789

DEF

JKL MNO

TUV WXY

OPER

following methods:

•• Normal Dialing: Enter the full tele- phone number with the numeric keys.

•• Rapid Key Dialing: Press the appropri- ate Rapid Key. (The voice number will be dialed.)

•• Speed Dialing : Press the SPEED DIAL key, and enter the Speed Dial

number with the numeric keys (if you enter less than 3 digits, press the

START key to complete the entry).

3 Speak with the other party when th ey

answer.

•• If you pressed the SPEAKER key, pick up the handset to talk.

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

BASIC OPERATIONS 3-19

MAKING TELEPHONE CALLS

Notes

3-20 BASIC OPERAT IONS

YF <P=001>

UX5000U-SFBR

4 SPECIAL FUNCTIONS

BROADCASTING

This function allows you to send the same document to many different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

1 Load the document(s).

2 Press the BROADCAST key.

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

COPY REPORT DOCUMENT

COVER SHEET

BROADCAST

STOP START

PRIORITY

•• "BROADCAST MODE" will appear in the display.

3 Dial the receiving units using one or

more of the following methods:

•• Press one or more Rapid Keys.

1 A

2 B

……

3 C

(Example)

•• Enter one or more S peed Dial numbers, pressing the SP EED DIAL key before each number. (If you enter less than 3 digits for a number, press the START key to complete the entry.)

•• Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the START key after each full number.

•• Press one or more Group Keys.

4 Press the START key.

START

•• Set the resolution and/or contrast if desired.

SPECIAL FUNCTIONS 4-1

BROADCAST ING

<P=002>

5 Press the START key twice.

START

Transmission will begin.

•• A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key, you can perform the broadcasting operation using the following simplified procedure:

1 Load the document(s).

•• Make any desired transmission settings (resolution, contrast, etc.).

2 Press the approp riate Grou p Key.

27 28 29 30 31 32

26 Z

14 N

22 V

CLEARSPSHIFTSPACE

(Example)

4-2 SPECIAL FUNCTIONS

Transmission will begin.

YF <P=001>

UX5000U-SFCO

CONFIDENTIAL OPERATIONS

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine stores it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document will be printed out.

♦ Confidential transmission is only possible when the receiving machine is a Sharp

model with confidential reception capability.

1 Load the document(s).

•• Make any desired transmission settings (resolution, contrast, etc.).

2 Press the CONFIDENT IAL key and

334134423543364437453846394740

I CONTRAST Q

PAGE COUNTER

CONFIDENTIAL

TIMER RELAY

MEM.STATUS

LIFE

CLEARSPSHIFTSPACE

H 48 P

SEARCH DIAL

UPDOWN

then the 1 key.

•• CONF.TX will appear in the display.

3 If the receiving machine has mu ltiple

(Example)

mailboxes, enter the ap prop riat e mailbox number with the numeric keys (if not, skip this step).

4 Press the START key.

START

SPECIAL FUNCTIONS 4-3

<P=002>

CONFIDE NTI AL OP ERAT ION S

5 Dial the receiving unit using one of

the following metho ds:

•• Press a Rapid Key.

SPEED DIAL

START

(Example)

•• Press the SPEED DIAL key and enter a Speed Dial number. (If you enter less than 3 digits, press the START key to complete the entry.) Press the START key.

•• Enter a full telephone number with the numeric keys, and press the START key.

Transmissio n will take place once the connection is made.

Confidential reception

When the transmitting machine sends you a document by confidentia l transmission, your fax stores it in memory instead of im mediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

4-4 SPECIAL FUNCTIONS

<P=003>

CONFIDENTIAL OPERATIONS

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Step Press these keys: Comments

Note:

CONFIDENTIAL

START

After ent ering t he pas scod e, your fa x will prin t it out for you r reco rds. If you for get the passcode an d have kept no recor d, conta ct your Shar p deale r.

(Example)

…

(Example)

"CONF. FUNCTION" will appear in the display.

"CONF. CODE SET" will appear in the display.

Enter a 2-digit num ber ("0 0" to "99") by pressing the numer ic keys. This nu mber id ent ifies the mailbox.

Enter the 4-digit passcode wit h the num er ic key s.

Enter a name for the mailbox by pressing t he letter entry keys as described in "Entering Letters for Names" in Chapt er 2.

Clearing the pas s c ode

Step Press these keys: Co mments

CONFIDENTIAL

SPECIAL FUNCTIONS 4-5

"CONF. FUNCTION" will appear in the display.

"CONF. CODE CLEAR" will appear in the display.

<P=004>

CONFIDE NTI AL OP ERAT ION S

START

(Example)

Enter the 2-digit number ident if ying the mailbox you want to clear.

Enter the 4-digit passcode wit h the num er ic key s.

Printing out received docum en ts

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as described in Chapter 6 to see which mailbox has received the document, and then follow the steps below to print out the document.

Step Press these keys: Comments

CONFIDENTIAL

START

(Example)

"CONF. FUNCTION" will appear in the display.

"CONF. DATA PRINT" will appear in the display.

Enter your mailbox number.

Enter your co nf idential passcode.

Printing begins . After print -out the doc um ent ( s) will be erased from memory.

4-6 SPECIAL FUNCTIONS

YF <P=001>

UX5000U-SFRR

RELAY REQUEST

Relay Request allows you to send a document to another fax machine and have that fax broadcast the document to a number of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax, as it reduces telephone line costs.

Important:

••

Relay Request can only be used if the interm ed iate relay machine is a Sharp m ac hine havin g

the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consist s of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid Key numbers,

Speed Dial numbers, and/or Group Key numbers if they have been stored as such

relay

in the machine for these numbers.

♦ The total number of end receiving machines which can be entered varies with the

model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in memory for storing the numbers of

end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

♦ If the UX-5000 acts as a relay machine and receives a relay request, only Speed

Dial numbers of end receiving machines from "00" to "99" can be entered in the relay group. To allow Speed Dial numbers above "99" to be included in the relay group, store them in a Group Key on the UX-5000.

machine (not in your fax machine). Check with the operator of the relay

Rapid Key numb er : 4 spaces Speed Dial numbe r: 2 spaces Group Key num b er: 4 spaces (for one gro up) Full number : Number of digits in num b er (max . of 30 per nu m ber )

SPECIAL FUNCTIONS 4-7

<P=002>

RELAY REQUEST

Step Press these keys: Comments

RELAY

START

(Example)

RELAY FUNCTION will appear in the display.

RELAY GROUP SET will appear in the display.

Enter a 2-digit relay group num b er ("01" to "10"). This number identif ie s the rela y group.

SPEED DIAL

START

(Example)

Enter the fax numb er of the relay mac hine using one of the following methods:

• Press a Rapid Key.

• Press SPEED DIA L and en ter a Spe ed Dial

number. (If you ent er less t han 3 digits, press START to complete the entr y. )

• Enter a full fax num ber.

Enter the relay mach in e’s Rapid Key nu mber s of

(Example)

START

the end receiving mac hines by pressing nu m eric keys (not Rapid Keys). (Skip this step if you don’t wan t to enter Rapid Key number s. )

(Example)

START

Enter the relay mach ine’s Speed Dial numbers of the end receiving machines (2 digits per Speed Dial number) by pressing numeric keys. (Skip this step if you don’t want to enter Speed Dial numbers.)

Enter numb ers of Grou p Keys for end mac hines by pressing num eric keys. ( Skip this ste p if you don’t wan t to ent er Gr oup Key num ber s. )

(Example )

START

4-8 SPECIAL FUNCTIONS

<P=003>

RELAY REQUEST

Enter a full fax num ber (s kip this step if you don’t

want to enter fu l l nu m bers). Inc lu de t he area code (for example "201") if the number is outside of the calling area of the relay unit, and "1" for a long distance call. Also include t he dial pref ix (such as "9") for an outside line if you are on a PBX.

Press START and go back to St ep 13 if you want to enter another full number.

START

(Example)

STOP

Step 3 or

Clearing a relay group

To clear a relay group, you need to know the 2-digit number which identifies it. You can check this by printing out the Relay Group List as described in Chapter 6.

Return to Step 3 t o enter anot he r relay gr ou p, or pres s STO P one or m ore t ime s unti l you retu rn to the date and time display.

Step Press these keys: Comments

RELAY

START

(Example)

RELAY FUNCTION will appear in the display.

RELAY GROUP CLEAR will appear in the display.

Enter the 2-digit number ident if ying the group you want to clear.

STOP

Step 3 or

Return to Step 3 to clear anoth e r relay grou p, or pres s STO P one or mor e time s unt i l you return to the date and time display.

SPECIAL FUNCTIONS 4-9

<P=004>

RELAY REQUEST

Making a relay request

Important:

••

To make a relay requ est , your fax num be r mus t be enter ed int o the Relay Pass code List of the relay fax machine by the operat or of th at fax. (Your numb er must also be ent ered in your fax as described in "Ente ring Your Name and Fa x Num ber " in Chapt er 2.)

1 Load the document.

2 Press the RELAY key and then the "1"

I CONTRAST Q

3442354336

PAGE COUNTER

CONFIDENTIAL

3846394740

TIMER

RELAY

SEARCH DIAL

MEM.STATUS

LIFE

UPDOWN

CLEARSPSHIFTSPACE

key.

3 Enter the number of the appropriate

4 Press the START key.

START

5 Press the START key twice.

STARTSTART

relay group (2 digits) by pressing the numeric keys.

•• Set the resolution and/or contrast if desired.

4-10 SPECIAL FUNCTIONS

<P=005>

RELAY REQUEST

Relay Broadcast

Your fax can also act as a relay station. It will receive a document from a fax machine making a relay request, and automatically broadcast it to the stations which the requesting machine specifies.

In order for a fax machine to make a relay request, you must first give it permission by storing its fax number in the Relay Passcode List. Follow the steps below to store or clear a fax number.

♦ When your fax receives a relay request from another fax machine, RCVD RELAY

REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax cannot act as a relay station. ♦ To clear a fax number from the Relay Passcode List, you need to know the 2-digit

number which identifies it. You can check this by printing out the Passcode List (see Chapter 6).

Step Press these keys: Comments

RELAY

(Example)

START

RELAY FUNCTION will appear in the display.

RELAY PASSCODE will appear in the display.

Press "1" t o store a n umber, or "2" to clear a number .

Storing: Enter a 2-digit number ("01" to "10"). This identif ies the f ax nu m ber you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax numb er you want to clear, and go to Step 6.

Enter the fax num b er of the mac hine t o be stored in the list (max. 20 digits).

STOP

Step 4 or

Return to St ep 4 to ent er anoth e r num ber , or pres s STO P one or mor e t ime s unti l you retu rn to the date and time display.

SPECIAL FUNCTIONS 4-11

YF <P=001>

Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below. ♦ If desired, you can dial more than one fax number to receive documents

consecutively from a group of fax machines (this is called "Serial Polling").

UX5000U-SFPO

POLLING

1 Press the FUNCTION key and the "8"

FUNCTION

key.

•• SERIAL POLL. MODE will appear in the display.

2 Dial the number(s) of the fax

machine(s) you want to poll using one (or more) of the follo win g metho ds :

SPEED DIAL

(Example)

START

•• Press one or more Rapid Keys.

•• Enter one or more S peed Dial num-

bers, pressing the SPEED DIAL key before each number. (If you enter less than 3 digits, press the START key to complete the entry.)

•• Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number.

•• Press one or more Group Keys.

3 Press the START key. Reception will

START

4-12 SPECIAL FUNCTIONS

begin.

<P=002>

Serial Poll ing usi ng a Group Ke y

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key.

♦ Make sure no documents are in the feeder before you press the Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax, you must first store the doc ument in memory as shown in the procedure below. Transmission will take place when the other fax calls your fax and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax can be used as an electronic "bulletin board".

POLLING

♦ Only one document can be stored at a time for memory p olling. ♦ If you allow polling only once, the document will be automatically cleared from

memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it using the procedure described in "Clearing a document" which follows.

1 Load the document and set the

FUNCTION

reception mode to AUTO (press FUNCTION, "1", and "1").

•• Set the resolution and/or contrast if desired.

2 Press the FUNCTION key and the "9"

FUNCTION

key.

•• MEMORY POLL MODE will appear in the display.

3 Press "1" to select SET .

4 Press "1" to allow polling to be done

SPECIAL FUNCTIONS 4-13

only once, or "2" to allo w pollin g to be done an unlimited number of times.

POLLING

<P=003>

5 Press the START key twice.

START START

•• The document will be scanned into memory, and your fax will go on polling standby.

To clear a docume nt

Step Press these keys: Comments

FUNCTION

START

MEMORY POLL MODE w ill appear in the display.

Select CLEAR.

The document will be cleared .

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your fax’s list of

permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as described in "Entering your name and fax number" in Chapter 2.

♦ A System number has been programmed in the polling fax machine which matches

your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the polling fax machine which matches

your fax’s System number.

System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note:

System and I D num be rs can only be used if the oth er fax machine is also a Sha rp machine.

Turning Polli ng Securi ty on and o ff

Polling Security is turned on or off with Option Setting 8. The procedure is described in Chapter 5, "Optional Settings".

4-14 SPECIAL FUNCTIONS

<P=004>

Storing and cleari ng fax numbe rs for polli ng permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Step Press these keys: Comments

POLLING

FUNCTION

(Example)

START

(Example)

ENTRY MODE will appear in the display.

PASSCODE # MODE will appear in the display.

Press "1" to set a number, or "2" to clear a number.

Storing: Ent er a 2-digit number (from 01 t o 10). This number identifies t he f ax nu mber you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Ste p 6.

Enter the fax number (max. 20 digits).

STOP

Step 4 or

Return to Step 4 to enter another number, or press STOP one or mo re times u n til you r etur n to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax for giving and receiving polling permission. Polling will take place if your System number mat ches the other fax’s System number or one of its ID numbers.

Step Press these keys: Comments

FUNCTION

SPECIAL FUNCTIONS 4-15

ENTRY MODE will appear in the display.

SYSTEM # MODE will appear in the display.

Press "1" to prog ra m the System numb e r, or "2" to cl ear it. If you pressed "2", go t o Step 5.

<P=005>

POLLING

START

(Example)

Enter the number (4 digits) with the num er ic keys.

STOP

Storing and cleari ng ID number s for polling perm is sion

Up to five 4-digit ID numbers can be programmed in your fax for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax’s System number.

Step Press these keys: Comments

FUNCTION

Press STOP one or more times until you return to the date and time display.

ENTRY MODE will appear in the display.

(Example)

START

(Example)

ID # MODE will appear in the display.

Press "1" to program an ID number, or "2" to clear an ID num ber.

Storing: Enter a nu mber f r om 1 to 5. T his number identifies the ID num ber you will enter in the next step. Clearing: Ent er t he num ber which ident ifies the ID number you wa n t to clear, and go to Step 6.

Enter the ID number (4 digits) with the numeric keys.

STOP

Step 4 or

Return to Step 4 to enter another number, or press STOP one or mo re times u n til you r etur n to the date and time display.

4-16 SPECIAL FUNCTIONS

YF <P=001>

UX5000U-SFTI

TIMER OPERATIONS

The Timer function allows you to set an operation to be performed automatically at a time you specify. Up to 48 operations can be set at any one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower nighttime rates without having to be there when the operation is performed.

Note:

The

DOCUMENT

key cannot be used for a timer tran sm ission.

Initial procedure

To set a timer operation, first perform the following procedure. After you have completed it, go to the procedure for the specific operation you want to set (see the following pages).

♦ Code numbers are used to specify days of the week. Refer to the table below when

making time settings which include a specified day:

Day SUN MON TUE WED THU FRI SAT

Code 0123456

Step Press these keys: Comments

TIMER

TIMER MODE will appear in the display.

Select SET.

Press the appropriate key one or more times as shown below to select the type of operation.

• Transm ission

• Confiden tial tra nsm ission

START

• Polling

• Serial Polling

• Broadc ast in g

• Relay Req uest

SPECIAL FUNCTIONS 4-17

<P=002>

TIMER OPERAT IONS

0 0

(Example : Thur sday)

START

Transmi ssio n

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

START

(Example)

Enter the hour (2 digits - "01" to "12").

Enter the minute (2 digits - "00" to "59").

Press "*" to select A.M., or "#" to select P.M.

Enter the day of the wee k by enter ing th e appropr iat e code num ber (see ab ove t able) . (Skip this step if the oper atio n will be done within the next 24 hour s.)

Continue with the sp ecif ic procedu re for your operat io n (s ee the f o llo w ing pag e s) .

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num b er.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

4-18 SPECIAL FUNCTIONS

Load the document

START

The document will be scanned into memo ry .

<P=003>

Confidential transmission

(Continued from "Initial procedure".)

TIMER OPERATIONS

START

SPEED DIAL

START

RESOLUTION

START

Load the document

START

(Example )

CONTRAST

Enter the mailbox nu m ber (2 digits). (Skip this step if the receiving machine doe s not have mailboxes.)

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num b er.

Adjust the resolution and contras t if desired (otherwise sk ip this step).

The document will be scanned into memo ry .

SPECIAL FUNCTIONS 4-19

<P=004>

TIMER OPERAT IONS

Polling

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

Enter the fax number of the machine to be polled using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num b er.

Serial Polling

(Continued from "Initial procedure".)

START

SPEED DIAL

START

SPEED DIAL

START

(Example)

Enter the fax numb ers of the machines to be polled using one or more of the fol lowing methods:

• Press on e or mo re Rapid Keys.

• Enter one or m or e Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e f u l l num ber s, pr essing START after each full n um ber.

• Press on e or more Gro u p Keys.

4-20 SPECIAL FUNCTIONS

<P=005>

Broadcasting

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

START

TIMER OPERATIONS

Enter the numb er s of the receiving mach in es using one or more of the following methods:

• Press on e or mo re Rapid Keys.

• Enter one or m or e Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e f u l l num ber s, pr essing START after each full n um ber.

• Press on e or more Gro u p Keys.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Load the document

START

The document will be scanned into memo ry .

Relay Request

(Continued from "Initial procedure".)

Step Press these keys: Comments

START

(Example)

Enter the appropria te relay group numb er.

RESOLUTION

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

SPECIAL FUNCTIONS 4-21

<P=006>

TIMER OPERAT IONS

START

Load the document

START

The document will be scanned into memo ry .

Canceling a timer operation

If you need to cancel a timer operation before it is performed, use the procedure shown below.

♦ You need to know the number assigned to the operation in order to cancel it. If you

don’t remember the number (it appears in the display when you set the operation), print out the Timer List (see Chapter 6, "Printing Out Reports and Lists").

Step Press these keys: Comments

TIMER

START

(Example)

TIMER MODE will appear in the display.

Select CLEAR.

Enter the 2-digit number ass igned t o the oper ation.

STOP

4-22 SPECIAL FUNCTIONS

Press STOP one or more times until you return to the date and time display.

YF <P=001>

UX5000U-SFBT

BATCH TRANSMISSION

Batch transmission allows you to store a number of documents in memory at different times for automatic transmission to one location at a set time. If you often send documents to a particular location, this function helps reduce telephone line costs by allowing you to conveniently send multiple documents on one connection.

♦ If the telephone billing function is turned on, the batch transmission function cannot

be used.

Entering a batc h progra m

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

♦ If you specify a day-of-the-week in your program, the transmission will be per-

formed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs described in "Entering and Using Programs" in this chapter. In Step 12 of the initial prodedure, select "Batch transmission".

Clearing a Ba tch Key

To clear a Batch Key, follow the procedure described in "Clearing a Program Key" in "Entering and using programs" in this chapter.

Storing documents for transmission

Up to 50 documents can be held in memory for batch transmissions at any one time, regardless of the number of Batch Keys used. When you store a document, it is given a message number to distinguish it from other documents sent in the same batch.

♦ If no documents have been stored under a Batch Key when the time for transmis-

sion arrives, no transmission will take place.

1 Load the document.

SPECIAL FUNCTIONS 4-23

<P=002>

BATCH TRANSMISSION

2 Press the approp riate Batch Key.

27 28 29 30 31 32

CLEARSPSHIFTSPACE

•• After scanning, the message number assigned to your document will appear in the display.

(Example)

3 Press the STOP key.

STOP

•• The document will be transmitted along with any other documents stored under the same key at the designated time. After transmission, all documents in the batch will be cleared from memory.

Clearing a doc ume nt store d for batch trans mi ssi on

If necessary, you can clear a document stored for a batch transmission before transmission takes place. To do so, you need to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch Transm ission List

(see "Batch Transmission List" in Chapter 6).

1 Press the Batch Key in which the

E 13

M 21

27 28 29 30 31 32

06 F

14 N

22 V

CLEARSPSHIFTSPACE

document you want to clear has been stored.

•• Make sure no documents are in the feeder.

(Example)

2 Enter the 3-digit message number

(Example)

3 Press the START key.

START

assigned to the documen t.

4-24 SPECIAL FUNCTIONS

YF <P=001>

UX5000U-SFEP

ENTERING AND USING PROGRAMS

If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the oper ation by simply pressing that key.

Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the operation performed

automatically at a selected time.

STOP

♦ To clear a mistake, press the

Initial procedure

key.

To program an operation, first perform the following procedure. After you have completed it, go to the procedure for the specific operation you want to program.

♦ Code numbers are used to set days of the week. Refer to the table below when

making time settings which include a specified day:

Day SUN MON TUE WED THU FRI SAT

Code 0123456

Step Press these keys: Comments

FUNCTION

1 A

(Example)

"PROGRAM/GRO UP MODE" will appear in the display.

"PROGRAM ENTRY MODE" will appear in the display.

Select SET.

Select a Program Key by pressing the appropriat e Rapid Key.

……

(Example)

START

Enter a name for t he program ( m ax. of 20 letters). (See "Ent ering Let t ers for Nam es" in Chapter 2.) Skip this step if you don’t want to enter a name.

(Example)

SPECIAL FUNCTIONS 4-25

Enter the hour (2 digits: "01" to "12"). If you don’t want to make a timer setting, go to Step 11.

<P=002>

ENTERING AND USING PROGRAMS

START

(Example)

Enter the minute (2 digits - "00" to "59").

Press "*" to select A.M., or "#" to select P.M.

Enter the day of the wee k by enter ing th e appropr iat e code num ber (see ab ove t able) . (Skip this step if the oper atio n will be done within 24 hours of pressing the Program Key.)

Pres s the "# " key or "*" key until the desired operation appe ar s in the display. The op er atio ns will appear in the following order:

• Transm ission

• Confiden tial tra nsm ission

• Polling

• Serial Polling

• Broadc ast in g

• Relay Req uest

• Batch tr ansm ission (this will only appear

if a timer setting was ma de)

• Memory Polling (this will not appear if a timer setting was ma de)

Continue with the sp ecif ic procedu re for your operat io n (s ee the f o llo w ing pag e s) .

Transmission

(Continued from "Initial procedure".)

Enter the fax number of the receiving machine

(Example)

START

using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num be r.

RESOLUTION

4-26 SPECIAL FUNCTIONS

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

<P=003>

ENTERING AND USING PROG RAM S

START

STOP

Confidential transmission

(Continued from "Initial procedure".)

START

SPEED DIAL

START

DOCUMENT

(Example)

START

(Example )

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

Enter the mailbox nu m ber (2 digits). (Skip this step if the receiving machine doe s not have mailboxes.)

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num be r.

RESOLUTION

START

STOP

CONTRAST

DOCUMENT

Adjust the resolution and contras t if desired (otherwise sk ip this step).

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

SPECIAL FUNCTIONS 4-27

<P=004>

ENTERING AND USING PROGRAMS

Polling

(Continued from "Initial procedure".)

START

(Example)

SPEED DIAL

START

STOP

Enter the fax number of the machine to be polled using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the ent r y.)

• Enter a full num b er.

Press STOP one or more times until you return to the date and time display.

Serial Polling

(Continued from "Initial procedure".)

1 A

SPEED DIAL

START

STOP

START

(Example)

Enter the fax numb ers of the machines to be polled using one or more of the fol lowing methods:

• Press on e or mo re Rapid Keys.

• Enter one or m or e Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e f u l l num ber s, pr essing START after each full n um ber.

• Press on e or more Gro u p Keys.

Press STOP one or more times until you return to the date and time display.

4-28 SPECIAL FUNCTIONS

<P=005>

Broadcasting

(Continued from "Initial procedure".)

2 B

SPEED DIAL

START

(Example)

ENTERING AND USING PROG RAM S

Enter the numb er s of the receiving mach in es using one or more of the following methods:

• Press on e or mo re Rapid Keys.

• Enter one or m or e Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e f u l l num ber s, pr essing START after each full n um ber.

• Press on e or more Gro u p Keys.

RESOLUTION

CONTRAST

START

STOP

Relay Request

(Continued from "Initial procedure".)

START

(Example)

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Press STOP one or more times until you return to the date and time display.

Enter the appropria te relay group numb er.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

SPECIAL FUNCTIONS 4-29

<P=006>

ENTERING AND USING PROGRAMS

START

STOP

Batch transmission

(Continued from "Initial procedure".)

SPEED DIAL

START

DOCUMENT

START

(Example)

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rapid Key.

• Press SPEED DIA L and ente r a Spe ed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full num be r.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

START

STOP

4-30 SPECIAL FUNCTIONS

Press STOP one or more times until you return to the date and time display.

<P=007>

Being polled (Memory polling)

(Continued from "Initial procedure".)

ENTERING AND USING PROG RAM S

START

RESOLUTION

START

CONTRAST

START

STOP

Clearing a Program Key

To clear a Program key, follow these steps:

Press "1" to allow polling to be done on ly once, or "2" to allow it to be done repeatedly.

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Press STOP one or more times until you return to the date and time display.

Step Press these keys: Comments

FUNCTION

2 B

START

(Example)

Enter PROGRAM/GROUP MO DE m o d e.

PROGRAM ENTRY MODE w ill appear in the display.

Select CLEAR.

Press the Prog ram Key you wan t to clear.

STOP

SPECIAL FUNCTIONS 4-31

Press STOP one or more times until you return to the date and time display.

<P=008>

ENTERING AND USING PROGRAMS

Using a Program Key

A programmed operation is performed as follows:

1 Load the document.

•• Skip this step if the operation is a polling operation.

2 Press the appropriate Pro g ram Key.

11 K

19 S

27 28 29 30 31 32

To cancel a programmed ti mer operat ion

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow these steps:

Note:

This proced ure w ill not work for a batc h progr am . To can cel a bat ch tr ansm iss ion operation, see "Clear ing a docum ent stored f or batch tr ansm issio n" in "Batch Transmission " in this chapter.

1 Press the Program Key.

27 28 29 30 31 32

12 L

M 21

20 T

H 16

14 N

P 24

22 V

CLEARSPSHIFTSPACE

(Example)

06 F

H 16

14 N

P 24

22 V

CLEARSPSHIFTSPACE

(Example)

2 Press the START key.

START

4-32 SPECIAL FUNCTIONS

YF <P=001>

UX5000U-SFDC

DEPARTMENT CONTROL

Department Control is used to limit the use of the fax to authorized personnel. When it is activated, a department code must be entered before an operation can be performed with the fax.

Department Control can only be activated by Sharp dealer service. If you want to use this function, contact your dealer.

♦ Department Control allows you to track the number of pages transmitted as well as

the transmission time for each authorized department or person. See "Departm ent Usage List" in Chapter 6.

Entering Depa rtment Codes

Up to 30 different Department Codes can be entered to allow access to the machine. Transmitted pages and transmission time w ill be kept track of separately for each code. After you enter a code, inform the appropriate group or individual.

♦ A name must be entered for each code. Only the name, not the code, will appear

on the Department Usage List.

♦ Be sure to keep a record of each code and name. If you misplace the record, con-

tact your dealer.

Step Press these keys: Comments

FUNCTION

(Example)

"ENTRY MODE" will appear in the display.

"DEPT. CODE MODE" will appear in the display.

Press "1" to set a Departm ent Code , or "2" to clear a Department Code.

Entering: Enter a 2-digit number with the numeric keys. This number identifies the Department Code you will enter in the next step. Clearing: Enter the 2-digit number which identifies the Departm en t Cod e you wan t to clear.

Entering: Enter a Departm ent Code (4 digit s or

START

(Example)

SPECIAL FUNCTIONS 4-33

the number of digits set by Option Setting 28 ). Clearing: Enter the Depar t m ent Code you want to clear, and go to Step 8.

<P=002>

DEPARTME NT CO NTRO L

START

…

(Example)

Enter a name for the Department Code (max. of 20 letters) . (See "Entering let t er s for nam es" in Chapter 2.)

STOP

Step 4 or

Return to Step 4 to enter (or clear) another Department Code, or press STOP one or more times until y ou ret ur n to the date and t im e display.

Accessing the machin e

When Department Control is activated, you must enter your Department Code before performing an operation.

Note:

You do not have to enter a Departmen t Cod e to receive faxes manually ( by picking up the handset and pre ssing the

START

key).

Enter your Department Code by

pressing the numeric keys, and then perform the desired operation.

(Example)

•• If you do not begin the operation within one minute after entering the code, the fax will return to controlled access mode.

Telephone billing

If you are using the Department Control function, you can use Department Codes for billing on a PBX. When this feature is turned on, the fax machine will send the Department Code to the PBX each time a member of an authorized department dials to make a telephone call, send a fax, or initiate polling. The PBX can then use the code to bill the call to that department. To turn this feature on, set Option Setting 27 as explained in Chapter 5, "Optional Settings".

4-34 SPECIAL FUNCTIONS

YF <P=001>

UX5000U-SFAJ

ANTI JUNK FAX

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 21 t o YES as described in Chapter 5, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

••

Up to 50 number s can be ent er ed in the Ant i Junk Number List .

••

To clear a numbe r from the Ant i Junk Numbe r List , you ne ed to know t he 2-digit num be r which identifies it. If you have f orgot t en this num b er , print out the Ant i Junk Num be r List as described in Chapt er 6.

Step Press these keys: Comments

FUNCTION

START

(Example)

ENTRY MODE will appear in the display.

STORE JUNK FAX # will appear in the display.

Press "1" to store a fax number in the Anti Junk Fax List, or "2" to clear a fax numbe r from the list.

Storing: Ent er a num be r fr om "0 1" to "50". This number identifies the f ax numb er you will store in the next step. Clearing: Ent er t he num ber which ident ifies the fax number you want to clear , and go to Step 6.

Enter the fax number (max. of 20 digits).

STOP

Step 4 or

Return to Step 4 to enter (or clear) another number, or press STO P one or more times until you return to the date and time display .

SPECIAL FUNCTIONS 4-35

DD <P=001>

Distinctive ring is a service offered by some local telephone companies which allows you to use up to four different telephone numbers, each with a different ring pattern, on your regular single line. If you subscribe to a distinctive ring service you can set your fax to automatically answer when it detects one of those ring patterns, there by allowing you to use the number corresponding to that pattern as an exclusive fax number.

Important:

••

To use distinctive ring , you must subs crib e to a distinctive ring serv ice from yo ur local phone company. Do not mak e this setting if you do not subscribe to a distinctive r ing service .

••

Your fax may not be compatible with some distinct ive r ing services .

If this feature is turned on, your fax will automatically answer and begin reception after one ring when your designated fax number is dialed. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

UX5000U-IPDR

DISTINCTIVE RING

To use distinctive ring, you must set Option Setting 29 to the desired ring pattern for your fax. The procedure for accessing Option Setting 29 is described in Chapter 5, "Optional Settings". When you have accessed Option Setting 29, set the desired pattern by entering a number from "1" to "5" as shown below.

1. RING PATTERN 1:

2. RING PATTERN 2:

3. RING PATTERN 3:

4. STANDARD RING:

5. OFF SETTING:

Your fax has been set to "5" at the factory.

Two short rings. One short, one long, and one short ring. Two short rings and one long ring. Your standard (n orm al) r ing pat ter n. Answer all ring patterns (this turns distinct ive r ing off ).

4-36 SPECIAL FUNCTIONS

YF <P=001>

5 OPTIONAL SETTINGS

A variety of optional settings are available which you can use to customize your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below.

Accessing the settings

Step Press these keys: Comments

UX5000U-OSOS

FUNCTION

STOP

START

STOP

(Example)

OPTIONAL SETTING will appear in the display.

Move through the list of settings by pressing "#" to move forward, or "*" to move backward. The settings will appear in the order listed below. Press START when the desired setting appear s. Or, you can also go direct ly to a setting by entering the number of th e settin g (do not pr ess START in this case). If the number is less then 10, enter "0" first.

When the desired set ting app ear s in the display, change it appropriately as described below.

Press STOP to return to the date and time display.

Settings

Setting 1: FINE RESO LUTI ON PRIO RI TY

This sets the defa u lt resolut ion (t he r esolution us ed if a se tting is not made with the RESOLUTIO N key) fo r transm it t ing docu m ent s. Pre ss "1" (YES) to set it to FINE, or "2" (NO) to set it to STANDARD.

Factory setting: "2"

•

Setting 2: NUMBER O F RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in AUTO receive mode . Enter a numb er from "0" to "9" (if "0" is entered your fax will answer with out ringing).

Factory setting: "1"

•

Setting 3: NUMBER O F RINGS MANUAL RECEPTI ON This sets your fax to autom a tica lly answer a call after a certain num b er of rings whe n it is in manual recep tion mode. Any num b er from "0" to "9" can be entered (ent er "0" if you don’t want your fax to a nswer automatically).

Factory setting: "0"

•

OPTION SETTINGS 5-1

<P=002>

OPTIONAL SETTINGS

Setting 4: ACTIVI TY REPO RT AUTO PRINT OUT Press "1" (YES) to have your fax auto mat ica lly print an Act ivit y Report once ever y 30 send/rece ive oper ations . (The repor t can still be print ed on dem and at any time. ) Press "2" (NO ) to turn aut om atic print - out of f.

Factory setting: "2"

•

Setting 5: TRANSACTION REPO RT PRINT SELECT This sets the condition for print ing out a Transa ctio n Report . Ente r a number from "1" to "5" as follows:

"1" (ERROR/TI MER/ MEMORY):

A report will be printed after an error, timer operation, or memor y operat ion.

2" (SEND ONLY):

3" (ALWAYS PRINTS):

4" (NEVER PRINTS):

5" (ERROR ONLY):

•

Factory setting: "5"

Setting 6: RECALL TI ME S

This sets the maximum num ber of times your fax will automatically re dial if the line is busy. Enter any number from "00" to "14".

Factory setting: "02"

•

Setting 7: RECALL I NTERVAL This sets the am ou nt of time your fax w ill wait bet ween au to mat ic redia ls when t he l ine is busy. Enter "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15 m inutes .

Factory setting: "05"

•

Setting 8: SECURI TY SELECTION Press "1" (ON) to turn polling secur ity on, or "2" (OFF) to turn it off.

Factory setting: "1"

•

Setting 9: ERROR CORRECTI ON MODE (ECM ) Press "1" (YES) to have any distortions in a transmiss ion due to noise on the telephon e line be corrected befor e the docum ent is print ed out. This is only ef fective when the other machine ha s ECM as well. Press "2" (NO ) to turn the f unc tion off.

Factory setting: "1"

•

A report will be printed only after a transmission. A report will be print ed af ter each t r ans mis sion, recep tion ,

or error. A report will never be printed.

A report will be print ed on ly after an er ror occu rs.

Setting 10 : AUTO COVER SHEET Press "1" (YES) to have the fax aut oma tica lly ge nerat e a cover sheet and send it as the last page of each tran smission. Pr ess " 2" (NO) to turn the function off.

Factory setting: "2"

•

5-2 OPTION SETTINGS

<P=003>

OPTIONAL SETTINGS

Setting 11 : MEM O RY SCANNING Press "2" (REDUCE) to have the fax reduce the size of documents wider than 8.9" (226 mm) when it scans them int o mem or y for tran smission o p erat io ns. If "1" (1:1) is pressed, the docume nt will be stored at actual size, and if the receiving ma chine only us es 8.3" (2 10 m m) paper, the par t s outside of that width will not be printe d.

Factory setting: "2"

•

Setting 12 : CO PY SCANNING This sets the amou nt by which copie s are reduce d bef or e print ing to ensure that dat a on the edges is not cut off. Enter a number from " 1" to "5" as follows:

"1":

2":

Automatic reduction depending on the size of the original and the pr int ing pa pe r.

No reduction.

3":

4": 5":

•

Factory setting: "2"

Setting 13 : CO PY CUT-OFF

Press "1" (CONTI NUE) to have document s longer than the printing paper be contin ued on a second page when cop ied. Press "2" (CUT-OFF) to have the part outside that length not printe d.

Factory setting: "2"

•

Setting 14 : RECEI VE REDUCE This sets the amou nt by which receive d docu ment s are reduc ed bef or e print ing to ensu re that data on t he e dges is not cut off. Enter a numbe r from "1" t o " 5" as follows:

1":

2":

3":

4": 5":

•

Factory setting: "1"

Slight reduction of letter originals. (Letter originals are reduced slight ly to ensur e that data on t he edges is not cut off.)

Reduction of A4 size originals to let ter size. Reduction of legal size originals t o lette r size.

Automatic reduction depending on the size of the original and the pr int ing pa pe r.

No reduction. Slight reduction of letter originals. (Letter originals are

reduced slight ly to ensur e that data on t he edges is not cut off.)

Reduction of A4 size originals to let ter size. Reduction of legal size originals t o lette r size.

Setting 15 : IMAGE MEM ORY PRINT Press "1" (YES) to have part of the first page tr ansm it ted pr int ed when a Transac tion Report is printed out. Press "2" (NO ) to turn th e function of f . This is only effec tive when t ransm it ting from memory.

Factory setting: "1"

•

OPTION SETTINGS 5-3

<P=004>

OPTIONAL SETTINGS

Setting 16 : CASSETT E SELECTION Press "1" if you want the f ax to aut omat ically selec t the sour ce fro m which it draws pa per for printing ac cor ding to the size of the doc um ent receive d or copied. Press " 2" if you want to give priorit y to the paper casset te (p aper wi ll be drawn from the cas set te re gar dless of the size of the received docum en t), or press "3" if you wan t to give prior ity to the pa per tray .

Factory setting: "1"

•

Setting 17 : CASSETT E CHANGEO VE R Press "1" to have the fax start drawing paper from the other paper sourc e if the currently use d source runs out of paper. Press "2" to stop change over to the ot her source (in this case , received documen ts will be stored in memor y).

Factory setting: "1"

•

Setting 18 : RETRANSM ISSION TIMES This sets the number of times the fax wi ll reatt em pt a mem ory t ransm ission whic h has been interrupt ed b y a line error or power failure. Enter any number fro m "00" to "14" ("00" disables t he function).

Factory setting: "10"

•

Setting 19 : RETRANSM ISSIO N INTERVAL If desired, you can have th e fax wait a certain nu m ber of minu tes bet ween each mem o ry retransm ission at tem pt. Enter "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15 minutes. If you do not want the fax to wait between attempts, enter "00".

Factory setting: "00"

•

Setting 20 : HEATER M O DE To conserve electr icity , you can tur n off the laser print er hea ter in your fax. W hen this is done , it will turn on automatically when yo u receive a docum en t (there w ill be a slight delay before printing while it warm s up) and turn off once prin ting is complet ed. You can also set the heater to automat ica lly turn on and off at two selected tim es each da y. Enter a num ber from " 1" to "3" as follows:

1" (ALWAYS ON):

2" (ALWAYS OFF ):

3" (SLEEP MODE TIMER) :

•

Factory setting: "2"

The heater will remain on constantly. The heater will turn on only to print documents. The heater will turn on and off at two selected times each

day. Af ter you pr ess " to turn o n, and t hen the time y ou want it to turn of f. F or each time, enter 2 digits f or the ho ur, 2 digits for the m inute, and then "*" for A.M., or "

3", enter the time you want t he heater

#" for P.M.

5-4 OPTION SETTINGS

<P=005>

OPTIONAL SETTINGS

Setting 21 : JUNK FAX NUMBER CHECK Press "1" to prevent recept ion f rom fax num ber s ente re d in the Anti Junk Fax List . Pre ss "2" to allow reception from all numbers.

Factory setting: "2"

•

Setting 22 : ALARM VO LUM E This sets the volume of the beep sound which alert s you to error cond itions and infor ms you that oper at ions hav e be en complet ed. Pr ess " 1" for high, "2" for middle, "3" for low, or "4" to turn the alarm off.

Factory setting: "3"

•

Setting 23 : DI AL M O D E This sets the m ode of dialing. Pr ess " 1" if you are on a touch- tone line, or "2" if you are on a pulse dial line. (If you don’t know which type of line you have, try making ph one ca lls with bot h settings and see which one works.)

Factory setting: "1"

•

Setting 24 : QUI CK O N LINE When you tr ansmit a multi- pag e docu ment , this setting de te rmin e s whether you r fax will dial the receiving party and begin transm it ting while scanning is still in progress, or wait unti l all pages have been sca nn ed befor e dialing. Press "1" to have the fax dial and begin transm ission while scanning is still in progress, or "2" to have it wait until al l pages ha ve bee n scanned.

Factory setting: "1"

•

Setting 25 : MULT I TTI If you are using Depar tm ent Contr ol, you can pre ss "1" to have the department name (the name correspon ding to the depa rtm en t code ent ered by the operat or) appe ar at the top of eac h transmitt ed do cumen t. This will appear in place of the nam e enter ed in "En tering Your Name and Fax Number" in Chapter 2. Press "2" to turn Mu lti T TI of f (t he sender’s nam e e n te red in Chapter 2 will be used).

Factory setting: "2"

•

Setting 26 : BEEP LENGTH This sets the durat ion of the bee p which signa ls the end of tran smission, r eception , or cop ying. Press "1" for 3 seco nds, "2" for 1 sec ond, or "3" for no beep.

Factory setting: "1"

•

Setting 27 : TEL EPHO NE BI LL ING CO D E If you are using the Departm ent Contr ol funct ion, this setting will allow you to use Departmen t Codes for te lephon e bi lling on a PBX. Press " 1" to turn teleph one billing on, or "2" to turn it off.

Factory setting: "2"

•

If you pres sed "1", the BILLING CODE DI AL select ion will subsequently app ear . Press "1" i f your PBX must receive the billing code before dialing a telephone number, or "2" if i t mu st receive the billing code after dialling a telephone number. (Refer to your PBX manual or consult your PBX adm inst r at or for this in fo rmation.)

Note:

If you select "AFTE R" for the BIL LING CODE DIAL selec tion , you must pr ess the

REDIAL

key after dia ling if you us e th e hand set or the

SPEAKER

key to dial.

OPTION SETTINGS 5-5

<P=006>

OPTIONAL SETTINGS

Setting 28 : DEPARTM ENT CODE DIGITS Use this setting if you are using Teleph one Bi lling and nee d to change the num ber of digits used for Department Codes to accord with your PBX’s telephone billing system. Enter any number from "3" to "9".

Factory setting: "4"

•

Setting 29 : DI STINCTIVE RING This sets the r ing pat t ern to which your fax w ill answer if you subscr ibe t o a distinct ive r in g service. Enter a number from "1" to 5" to select a pattern . See "Distinctive Ring" in Chapter 2 for more details.

Factory setting: "5"

•

5-6 OPTION SETTINGS

UX5000U-PRPR

<P=001>

6 PRINTING OUT REPORTS AND LISTS

You can print a variety of lists showing settings and information entered in the fax. You can also print out reports on recent activity and reports on individual transactions after they are made. Each list and report is described below.

Printing out a list

Step Press these keys: Comments

FUNCTION

START

"LISTING MODE" will appear in the display.

Move through t he list s by press ing "#" o r "*". Stop when the desired list appears in the display.

Print out the list.

Activi ty Repor t

This report shows information on your most recently perfor med send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions, and the RECEIVE REPORT, which shows information on receptions.

♦ If Option Setting 4 is set to "YES", a report will be automatically printed out when-

ever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

♦ All information is erased after a report is printed out. If automatic print-out is turned

off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

SENDER/ RECEIVER

START The time at which transm ission/ recep tion started . TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/ r eceived. TYPE CONF. TX - A confidential operation was performed.

NOTE OK - Transmission/ re ception was normal.

The nam e or fax number of the othe r machine involved in t he transact ion. If that machine does not have an ID function, the comm unication mode w ill appear (for example, "G3").

RELAY TX - A relay operation was perfo rme d. (T) - A timer operation was pe rform ed . (D) - The document was sent direct ly fro m the feeder , not from m emor y.

P.FAIL - A p ower failure occurr ed. JAM - A problem with the printing paper or document occurred.

PRINTING OUT REPORTS AND LI ST S 6-1

<P=

002

PRINTING OUT REPORTS AND LI ST S

BUSY - The line was busy. COM.E- 0 to COM .E-14 - A telephone line error pr evented th e transact ion. Explan ations

of the error numbers are given in the following tables, however, these are primarily for use by service e nginee rs. I n gener al, y ou will wa nt to sim ply tr y th e trans act ion again. If necessary, check with t he other party to make sure the ir machine is funct ioning prope rly.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function whic h your fax doe s not have.

CANCEL 3 - Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model.

CANCEL 4 - Confidential transmission was cancelled because an incorrect mailbox number was enter e d for a fax mach in e w ith conf id ent ial ma ilbo xes.

CANCEL 5 - A relay request was not successful because the machine to which the request was made has no relay fu nction, it is not a Sharp model, or its mem ory was ful l.

CANCEL 6 - A relay request was not successful because your machine’s fax number has not been entered into the relay machine’s list of permitted numbers, an automatic dialing number not stored in the relay machine was specified, or your fax number has not been entered in your machine as descr ibed in Chapter 2.

Transmission error s

Able to recognize handsh ake signa l, but it has

E-0

errors. Cannot recognize the handshake signal from

E-1

the receiver side.

E-2 Line disconnected during transmission. E-3

Line disconnected after modem speed fall-back. Line disconnected during multi-page

E-4

transmission. Cannot recognize the handshake signal for

E-6

next page at receiver side. No response from receiver side or "disconnect

E-7

signal" is received at transmitter side. Error was not corrected after the predetermined

number of retries because of an error in a part

E-8

of a page. Error occurred after or while reception by the

E-11

remote (receiving) machine was revealed to be impossible.

E-12 Error occurred just after fall-back.

Error occurred after a response to a

E-13

retransmission end command was received.

Reception errors

Able to recognize handsh ake signa l, but it has

E-0

errors.

E-1 Line disconnected during reception.

Cannot recognize the handshake signal from

E-2

the transmitter side. Cannot recognize the last handshake signal

E-3

from the tran sm it ter sid e. Cannot recognize the handshake signal for

E-4

next page from the transmitter side in the case of mode change.

Cannot recognize the handshake signal for

E-5

next page from transmitter side. No response from transm it ter or "disconne ct

E-7

signal" is received at receiver side. Error occurred upon completion of reception of

E-8

all pa ges. Error occurred when mode was changed or

transmission/reception switching was

E-9

performed. Error occurred during partial page or physical

E-10

page reception. Error occurred after or during inquiry from the

remote (transmitting) machine as to whether

E-11

reception was possible or not.

E-12

Error occurred during or just after fallback. Error occurred after retransmission end

E-13

command was received. Error occurred after voice communication

E-14

command was received.

6-2 PRINTING OUT REPORTS AND LISTS

<P=

003

Timer li s t

This list shows the timer operations which are currently set.

PRINTING OUT REPO RT S AND LIST S

Telephone Numbe r Lis t

This list shows the fax and voice numbers which have been stored for automatic dialing.

Relay Group List

This list shows the relay groups which have been stored.

PRINTING OUT REPORTS AND LI ST S 6-3

<P=

004

PRINTING OUT REPORTS AND LI ST S

Passcode List

This list shows s ettings made for polling security, your name and fax number as entered in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode list.

Optional Setting List

This list shows the current status of the optional settings.

Program and Group List

The top part of this list shows the programs which have been entered. The bottom part shows the fax numbers which have been stored in each Group Key.

6-4 PRINTING OUT REPORTS AND LISTS

<P=

005

PRINTING OUT REPO RT S AND LIST S

Batch Transmission List

To check the documents which have been stored for batch transmission, you can print out the Batch Transmission List.

Department Usage List

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated. The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines.

♦ Each time you print out t he report, the data is cleared and a new period begins.

Confidential Reception List

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this out whenever RCVD CONFIDENTIAL RX appears in the display.

PRINTING OUT REPORTS AND LI ST S 6-5

<P=

006

PRINTING OUT REPORTS AND LI ST S

Anti Junk Number List

This list shows the fax numbers from which reception is not allowed.

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs, but you can change the setting to have it printed out after every operation, only after certain types of operations, or not at all. This is done by changing Option Setting 5 as described in Chapter 5.

♦ You can also print out the Transaction Report manually by pressing the REPORT

key after the operation is completed.

♦ The same headings appear in the Transaction Report as in the Activity Report. See

"Activity Report" in this chapter for an explanation of the headings.

♦ The top part of the first page of the document will also appear below the report if the

document was sent from memory. If confidentiality is required, you can prevent printing of the top part of the document by changing Option Setting 15.

6-6 PRINTING OUT REPORTS AND LISTS

RT <P=001>

UX5000U-MAMA

7 MAINTENANCE

Reading glass and rollers

Clean the reading glass and rollers frequently to ensure the quality of transmitte d images and copies. Rotate the received document tray back, open the operation panel by squeezing the operation panel release on the right side of the operation panel (marked "PULL OPEN"), and clean the parts as shown below.

Docum en t rollers

White backplat e

Wipe the reading glass, white backplate, and rollers w ith a soft cloth.

•• Make sure that all dirt and stains (such as correcting fluid) are removed, as these will cause vertical lines on transmitted images and copies.

Reading glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

••

Do not use benzene or thinner. These solvents may dama ge or discolor the machin e.

MAINTENANCE 7-1

MAINTENANCE

Notes

7-2 MAINTENANCE

RT <P=001>

8 TROUBLESHOOTING

Problem Check and remedy

UX5000U-TSPS

PROBLEMS AND SOLUTIONS

Nothing appears in the display.

The fax does not respond when you press any of its key s.

Automatic docu ment feeding do es not work for transmiss io n or copying.

Dialing is not possible.

Nothing is printed at the receiving end.

The power is on, bu t no transmission takes place.

•• Make sure the power cord is proper ly plugg ed int o a power

outlet.

•• Make sure the power switch has be en swit ched to the "ON "

position.

•• Connect another electrical appliance to the outlet to see if it

has power.

•• If a beep sound is not made when you press the keys, turn

off the power and then turn it back on sever al seconds later .

•• Check the size and weight of the document (see

"Transmitt able doc ument s" in Chapt er 3).

•• Make sure the power is on.

•• Make sure that the telephone line is pr oper ly con nect ed to

both the TEL. LINE jack and the wall jack.

•• Make sure that the f ax is set to th e cor rect dialing mode for

your telephone line. See Opt ion Set tin g 23 in Chapter 5.

•• Make sure that the docum en t for tran sm ission is place d face

down in the feeder.

•• Make sure that the printing pap er is prop erly loaded in the

receiving machine.

•• Make sure that the receiving m achine has print in g paper.

A distorted image is received at the other end.

•• If the receiving machine is in manual mode with no

attendant, receptio n will not be possible.

•• If the receiving machine is not a Sharp mod el, m ak e sure it is

G3 compatible.

•• Check the display for error messages.

•• Pick up the handset and check for a dial tone.

•• Noise on the telephone line may cause distor tion. Tr y

sending the docum ent again.

•• Make a copy of the document on you r fax. If the co py is also

distorted, your fax m ay ha ve a pr oblem .

TROUBLESHOOTING 8-1

<P=002>

PROBLEMS AND SOLUTIONS

The printing paper does no t come out.

The printing paper comes out blank when you try to receive a docume nt.

The received doc um ent is faint.

Received images are distor ted.

•• The printing paper may be jammed. See "Clear ing Jamm e d

Printing Paper" in this chapter.

•• Make sure that the printing pap er is prop erly loaded in you r

machine.

•• Make sure the power is on.

•• Make sure that the documen t is loaded pr oper ly in the

feeder of the tra nsm it ting machine. Make a copy to con fir m the printing ability of your machine.

•• Ask the other party to send higher cont r ast docum ent s. If the

contrast is still too low, your fax may hav e a problem . Make a copy to check it.

•• The toner cartridge may need replac em ent .

•• Noise on the telephone line may cause distor tion. Have th e

other party try sending the document again.

•• If the other fax machine also has ECM, make sure th is

feature is enab le d in both fa xes ( see Option Setting 9 in Chapter 5).

•• Make a copy of anothe r docum en t on your fax. If the copy is

also distorted, you r fax may have a pro b lem .

•• The photoconductor drum may be damaged. Try a new

drum cartridge.

Dots appear at regular intervals on received docume nts and co pies.

No confidential transm ission or relay broadcast occurs .

•• The photoconductor drum may be damage d. Replace t he

drum cartridge.

•• Check the message in the display. See the nex t section,

"Display Messages ".

8-2 TROUBLESHOOTING

DD <P=001>

Display messages

CHECK XXXX (paper source)

CONF REFUSED

CONF. RX ERROR

UX5000U-TSDM

MESSAGES AND SIGNALS

Either or bot h of the p ap er sour ces (the cassette or tray ) will appear in place of "XXXX". This indicates that the paper source is not prop er ly insta lled in the mac hine, or a paper jam has occurred in th at sour ce.

A confidential transmission ha s been denied becaus e you entered an incorrect mailbox numbe r for a machine with mailboxes.

Confidential recept ion was cancelled because the m ailbox number specif ie d by the tra nsm it ting machine is not program m ed in your fax.

COVER OPEN The operation panel is open. Close it.

DRUM LIFE OVER The drum cartridge mus t be replaced.

A fax has been received in memo ry because the t oner

FAX RCVD IN MEMORY

FUNCTION MODE The FUNCTION key has been pressed.

LINE ERROR

MEMORY FULL

NO CONF. FUNC

NO PAPER

cartridge needs replacem e nt, you have run out of printing paper, or the paper is jammed. The fax will automatically pr int out when the proble m is fixed.

Transmiss io n or recept ion was n o t succes sful. Pr ess STOP to clear the message, and then try again.

The memory is full. See "Dual access" in "Sending Documents" in Chapter 3.

Confidential transmission was cance lled because the receiving machine does not have a confide nt ial function , a confid ent ia l passcode is not program med in it, its memo ry is full, or it is not a Sharp model.

This message will be followed by one of the paper sour ces in parenthe ses, and infor m s yo u that the paper sou rce is out of paper. If no paper source is indicat ed, both paper sour ces are out of paper .

NO RELAY FUNC

A relay request has been denied bec ause the other machine does not have a relay broa dcas t function , its mem or y is full, or it is not a Sharp machine.

TROUBLESHOOTING 8-3

<P=002>

DISPLAY MESSAGES

OFF HOOK DIAL MODE

ON HOOK DIAL MODE

PAPER JAM

RCVD CONF. FAX

RCVD RELAY REQUEST

RELAY REFUSED

REMOVE ORIGI NAL( S)

SIZE ERROR

The handset has been lift ed and the f ax is waiting for you to dial.

The SPEAKER key has been pressed and t he fax is waiting for you to dial.

The printing pape r is jammed. See the following sec tion , "Clearing Paper Jams".

A confidential fax has been re ceived in memory . Print it out as explained in "Confidential Oper ations " in Chapter 4.

Your fax machine ha s received a Relay Broadca st request and is transmit tin g the reques ted docu ment to the end receiving machines. See "Relay Broadcast" in "Relay Reque st" in Chapt er 4.

A relay request has be en den ied beca use yo ur fax num ber has not been ent er ed in the r elay mach in e’s list of perm itte d numbers, an automatic dialing number not stored in the relay machine was specif ied, or your fax num be r has not been entered in your m ach ine.

The original document is jammed. See the following section, "Clearing Paper Jams".

This message w i ll be followed by one of th e paper sour ces i n parent hes es, and infor m s you tha t the pa per loaded in that source is not all the same size.

REPLACE TONER The toner cartridge m ust be r eplaced.

Audible signals

Continuous tone 3 seconds

Intermitte nt tone (3 beeps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 seconds (0.7 seconds on,

0.3 seconds off)

8-4 TROUBLESHOOTING

Indicates the en d of transm ission, re cept ion, or copying.

Indicates incomplet e transm ission, recep tion, or copying.

Indicates that the han dset is of f hook.

Sharp UX-5000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual