Sharp UX-485 Operating Manual

MODEL

UX-485

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVIS O :

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet

gemakkelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all'apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (W andsteck dose) sollte in der Nähe des Geräts i nstalliert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d'alimentation) doit être située près de l'appareil et facilement accessible.

This equipment complies with the req ui reme nts of Dir ective 1999/5/ EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE. Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE. Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG. Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC. Dette udstyr overholder kravene i direktiv 1999/5/EF. Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in Greek, Dutch, Portuguese and Bergian analogue public switched telephone network which follow the CTR21 Standard.

Il s’agit d’un télécopieur fonctionnant sur les réseaux téléphoniques publics analogiques commutés grec, hollandais, portugais et belge, conformément à la norme CTR21.

Dit is een faxproduct, dat functioneert in het Griekse, Nederlandse, Portugese en Belgische analoge, publieke telefoonnet volgens de CTR21 norm.

Este é um aparelho de fax compatível com as redes telefónicas públicas analógicas da Grécia, Holanda, Portugal e Bélgica, que adoptaram a norma CTR21.

Αυτό είναι ένα τηλεοµοιοτυπικό προϊόν που λειτουργεί στο Ελληνικό, Ολλανδικό, Πορτογαλικό και Βελγικό αναλογικό δηµόσιο τηλεφωνικό δίκτυο µεταγωγής που συµφωνεί µε το Πρότυπο CTR 21.

Introduction

Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below.

Automatic dialling Rapid Key Dialling: 5 numbers

Speed Dialling: 40 numbers

Imaging film Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

UX-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages with no

Modem speed 14400 bps with automatic fallback to lower

Transmission time* Approx. 6 seconds (only when ECM is on) Reception modes FAX, TEL, TEL/FAX, A.M. Resolution Horizontal:

* Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

voice messages recorded and ECM turned off, or 24 minutes of voice messages (including OGMs) with no documents in memory)

speeds.

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine (transmission only):

15.4 lines/mm

Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Intended use Analogue public switched telephone network

(CTR21) / PBX

Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max. Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max. Contrast control Automatic/Dark selectable Copy function Telephone function Standard (Cannot be used for incoming/

Noise emission Less than 70 dBA (Measured according to EN

Power requirements 220 - 230 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 2.6 W

Single/Multi-copy/Sort-copy (99 copies/page)

outgoing if power fails)

27779 (DIN 45635))

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 mm Height: 312 mm

Weight Approx. 3.5 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing dam ag ed. Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord. Never insert objects of any kind into slots or openings on the machine. This could

create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

Do not place this mach ine on an unstab le ca rt, stand or tab le . The ma chine could b e seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Neve r tou ch uni ns ulated telephone wires or t erminals u nl ess th e tel ephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The socket-outlet must be installed near the equipment and must be easily

accessible.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

1. Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . 18

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2. Using the Answering Machine 25

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 30

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

3. Sending Documents 42

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 49

4. Receiving Documents 57

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Table of Contents

5. Making Copies 65

6. Making Telephone Calls 67

7. Special Functions 70

Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . .74

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . .76

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . .78

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

8. Option Setti ngs 83

9. Printing Reports and Lists 90

10. Maintenance 93

11. Troubleshooting 96

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

QUICK REFERENCE GUIDE 106

Index 108

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Original document support

Points to keep in mind when setting up

Rapid key labels

Handset

Operation manual

Handset lead

Telephone line cord

Gears (4)

1. Installation

If any are missing, contact your dealer or retailer.

Imaging film cartridge

Imaging film (initial starter roll)

Do not plac e the machine in direct sunlight.

Do not plac e the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is mov ed from a cold to a warm place , it is poss ible that conden sation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

A Look at the Operation Panel

SPEED

DIAL

REDIAL

SPEAKER

GHI

PQRS

ABC

DEF

JKL

MNO

WXYZ

TUV

SYMBOLS

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

REPEAT key

Press this ke y t o repeat p la ybac k of a message.

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

14 16

TEL FAX

TEL/FAX

REPEAT REC/MEMO PLAY/SKIP

DELETE

RECEPTION

MODE

RESOLUTION

COPY/HELP

STOP

VOLUME

DOWN UP

FUNCTION

START/MEMORY

5 6

A.M.

05/POLL04030201

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

VOLUME key

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

A Look at the Operation Panel

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial n umbers, and enter numbers and letters during number/name storing procedures.

SEARCH/R key

Press this key to search for an automatic dialling n umber, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fa x.

1. Installation

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

DELETE key

Press this key to erase recorded messages.

Connections

Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset lead are

♦

identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

Caution:

The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging or unplugging the powe r lead.

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Note: If your area e xperiences a high

incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines . Surge protectors can be purchased from your d ealer or at most telephone specialty stores.

Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other

end into a wall telephone socket.

Comments:

Trays

Attach the paper tray extension.

Pull the paper release plate

♦

forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

1. Installation

If you are connecting the ma ch ine

♦

to a PBX, you will need to make appropriate settings for Option Setting 10. See Chapte r 8, Option Settings.

If you intend to use a computer fax

♦

modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

Attach the original d oc um ent s upp ort.

Note: The original do cume nt supp ort has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Loading the Imaging Film

Your fax uses a roll of imaging f ilm to c reate printed tex t a nd images. The print he ad in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with y o ur fax can print abou t 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by

grasping the fi nge r ho ld an d pu lling up.

When replacing the film, us e a rol l of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right

side of the machine forward, and open the print compartment cover.

If you are installing the imaging film for the first time, go to Step 6.

Loading the Imaging Film

Remove the imaging film cartridge

from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the

cartridge.

Remove the ne w roll o f imaging film

from its packaging. Do not yet remove the band that

•

holds the rolls together.

Insert the large gear into the green

end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart

•

slightly to allow the gears to fit (the band will stretch).

1. Installation

Remove the four green gears from

the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the large

holder on the imaging fi lm cartridge (make sure it clic ks i nto pla ce), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two

spools together. Unroll the film slightly and insert the small gears into their holders.

Rotate the large gear toward you

until the film is taut.

Close the print compartment cover

(press down on bo th si de s to make sure it clicks into place), and then close the operation pane l.

Tu rn the cartridge over, grasp the

handle, and ins ert the cartridge into the print compartment.

Click!

Load paper in the paper tray and

then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initializ e d. To load paper, see the following section, Loading Printing Paper.

Loading the Imaging Film

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

1. Installation

FUNCTION

INITIALIZ E FILM

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

♦

Fan the paper, and then tap the

edge against a flat surface to even the stack.

Pull the paper release plate toward

you.

Insert the stack of paper into the

tray, print side down. If paper remains in the tray, take it

•

out and combine it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side will result in poor print quality.

Loading Printing Paper

Push the paper release plate back

down. If the paper release plate is not

•

pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to a ccumula te in the output tray. This may obstruct the outlet and cause paper jams.

Note: If the display shows the follow ing alternating m essa ges wh en making a copy or receiving a fax, check the paper tray. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper, make sure it is inserted correctly and then press the START/ MEMORY key.

Your fax has been set at the fac tory

to print at normal contrast. Depending on the type of paper you have loaded, yo u may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

COPY CUT-OFF

Press the STOP key to return to the date and time display.

1 2

STOP

1. Installation

Press twice

SET PAPER &

PRESS START KEY

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you e nter this inf ormation, it will automatically appear at the top of each fax page you send.

4 7

3 key

213 5 6 8 0

# key

STOP key

FUNCTION key

START/ MEMORY key

Note: The imaging film and printing

paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

OWN NUMBER SET

Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

Press twice

Enter your fax number by pressing

the number keys. Up to 20 digits can be entered.

Entering Your Name and Fax Number

Enter your name by pressing the

number keys as shown in the followin g chart. Up to 24 characters can be entered.

1. Installation

3 21

4 2

4 4 1 1

(Example)

To insert a space between digits,

•

press the # key. To insert a "+", press the * key.

If you make a mistake, press the

•

SEARCH/R key to mo v e the c ursor back to the mistak e and then enter the correct number. The new number will replace the old number.

Press the START/MEMORY key to

enter the fax num ber in mem ory.

Example:

SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

To enter two letters in succession

♦

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the SEARCH/ R key moves the cursor backward.)

To clear a mistake, pres s the

♦

SPEED DIAL key. To change case, press the

♦

REDIAL key.

SPEAKER

START/MEMORY

The display will show:

ENTER YOUR NAME

To enter one of the following

♦

symbols, press the # key or the * key repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Entering Your Name and Fax Number

Press the START/MEMORY key to

save your name in memory.

START/MEMORY

The display will show:

SECURITY SELECT

Press the STOP key to return to the

date and time display.

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of e v ery page you fax.

3 key

213

5 6

8 0

* key

Note: The imaging film and printing paper must be loaded bef ore the d ate and time can be set.

Press these keys:

STOP key

FUNCTION key

START/ MEMORY key

Enter a two-digit number f or the da y

("01" to "31").

0 5

Example: the 5th

To correct a mistake, press the

•

SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

1. Installation

FUNCTION

The display will show:

DATE & TIME SET

Press the START/MEMORY key.

START/MEMORY

The currently set date will appear

•

in the display.

Press 2 times

0 1

Enter the year (four digits).

Example: January

0 1

Example: 2001

Setting the Date and Time

Enter a two-digit number for the

hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

90 52

Example: 9:25

Press the START/MEMORY key to

start the clock.

START/MEMORY

The display will show:

JUNK FAX # MODE

Press the STOP k ey to re turn to the

date and time display.

STOP

Note: The time setting will change

automatically at the beginning and end of summertime.

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes: TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can als o be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmiss ions), or an automatically d ialled f ax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

RECEPTION

MODE

Note: A.M. mode cannot be selected

unless a general outgoing message has been recorded as explained in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answeri ng Ma chi ne.

14 MAY 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

1. Installation

FAX

A.M.

FAX

A.M.

FAX

A.M.TEL/FAX

FAX

A.M.

Volume Adjustment

You can adjust the volu me of the speaker and ringer using the UP and DOWN keys.

213

5 6

8 0

SPEAKER key

Speaker

Press the SPEAKER key.

SPEAKER

Press the UP or DOWN key.

DOWN

DOWN key UP key

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed.)

DOWN

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

The ringer will ring once at the

•

selected level, then the date and time will reappear in the display.

When the display shows the

desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

If you select ed RINGER: OFF OK ?,

press the START/MEMORY key.

START/MEMORY

Note: When the reception mode is

set to TEL, the ringer will still ring at LOW if turned off.

2. Using the Answering Machine

The UX-485's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Machine

2. Answering

Press these keys:

FUNCTION

OGM RECORDING

Press the START/MEMORY key.

Press 1 to select GENERAL. (If

you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.)

GENERAL TRANSFER

START/MEMORY

Pick up the handset, press the

START/MEMORY key, and speak into the handset.

START/MEMORY

The outgoing message can be up

•

to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

While recording, the display will

•

show the time remaining to record.

Recording an Outgoing Message

When finished, replace the

handset.

Press the STOP ke y twi ce to ret urn

to the date and time display.

STOP STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 through 3 of the a bove procedure to select th e message, and then press the PLAY/SKIP key to listen to it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. (The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above.)

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key until the arrow in the display points to

A.M..

RECEPTION

MODE

The outgoing message will play

♦

(you can stop playback by pressing the STOP key).

It will not be possible to set the

♦

reception mode to A.M. if a general outgoing message has not been recorded.

When the reception mode is set to A.M., the UX-485 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

TEL

TEL/FAX

FAX

A.M.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For th is reason, if a cal ler pauses for this length of time while leaving a message, they will be cut off.

Listening to received messages

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

PLAY/SKIP

If you only want to listen to ne w

•

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

As each message plays, the date

•

and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

To listen to a message a second

•

time, press th e REPEAT key before playback of that message ends.

REPEAT

Machine

2. Answering

Operating the Answering Machine

To move back to the previous

•

message, press the REPEAT key within 3 seconds of the begin ning of the current message.

REPEAT

To skip forward to the next

•

message, press the PLAY/SKIP key .

PLAY/SKIP

Note: Playback will stop if you

receive a call, lift the handset, or press the STOP key.

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and messages for other users of the UX-

485. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.

Recording messages: To record

♦

a message, press the REC/MEMO key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

Recording phone con ver sations:

♦

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

REC/MEMO

Erasing al l messages: To erase

♦

all messages , press and hold down the DELETE key for at least 2 seconds.

Erasing a single messag e: To

♦

erase only a single message, press the DELETE key while the message is being played.

DELETE

+ 85 hidden pages

Sharp UX-485 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual