Sharp UX-485 Operating Manual

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MODEL

UX-485

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVIS O :

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet

gemakkelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all'apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (W andsteck dose) sollte in der Nähe des Geräts i nstalliert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d'alimentation) doit être située près de l'appareil et facilement accessible.

This equipment complies with the req ui reme nts of Dir ective 1999/5/ EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE. Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE. Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG. Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC. Dette udstyr overholder kravene i direktiv 1999/5/EF. Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in Greek, Dutch, Portuguese and Bergian analogue public switched telephone network which follow the CTR21 Standard.

Il s’agit d’un télécopieur fonctionnant sur les réseaux téléphoniques publics analogiques commutés grec, hollandais, portugais et belge, conformément à la norme CTR21.

Dit is een faxproduct, dat functioneert in het Griekse, Nederlandse, Portugese en Belgische analoge, publieke telefoonnet volgens de CTR21 norm.

Este é um aparelho de fax compatível com as redes telefónicas públicas analógicas da Grécia, Holanda, Portugal e Bélgica, que adoptaram a norma CTR21.

Αυτό είναι ένα τηλεοµοιοτυπικό προϊόν που λειτουργεί στο Ελληνικό, Ολλανδικό, Πορτογαλικό και Βελγικό αναλογικό δηµόσιο τηλεφωνικό δίκτυο µεταγωγής που συµφωνεί µε το Πρότυπο CTR 21.

Introduction

Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below.

Automatic dialling Rapid Key Dialling: 5 numbers

Speed Dialling: 40 numbers

Imaging film Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

UX-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages with no

Modem speed 14400 bps with automatic fallback to lower

Transmission time* Approx. 6 seconds (only when ECM is on) Reception modes FAX, TEL, TEL/FAX, A.M. Resolution Horizontal:

* Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

voice messages recorded and ECM turned off, or 24 minutes of voice messages (including OGMs) with no documents in memory)

speeds.

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine (transmission only):

15.4 lines/mm

Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Intended use Analogue public switched telephone network

(CTR21) / PBX

Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max. Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max. Contrast control Automatic/Dark selectable Copy function Telephone function Standard (Cannot be used for incoming/

Noise emission Less than 70 dBA (Measured according to EN

Power requirements 220 - 230 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 2.6 W

Single/Multi-copy/Sort-copy (99 copies/page)

outgoing if power fails)

27779 (DIN 45635))

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 mm Height: 312 mm

Weight Approx. 3.5 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing dam ag ed. Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord. Never insert objects of any kind into slots or openings on the machine. This could

create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

Do not place this mach ine on an unstab le ca rt, stand or tab le . The ma chine could b e seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Neve r tou ch uni ns ulated telephone wires or t erminals u nl ess th e tel ephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The socket-outlet must be installed near the equipment and must be easily

accessible.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

1. Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . 18

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2. Using the Answering Machine 25

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 30

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

3. Sending Documents 42

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 49

4. Receiving Documents 57

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Table of Contents

5. Making Copies 65

6. Making Telephone Calls 67

7. Special Functions 70

Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . .74

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . .76

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . .78

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

8. Option Setti ngs 83

9. Printing Reports and Lists 90

10. Maintenance 93

11. Troubleshooting 96

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

QUICK REFERENCE GUIDE 106

Index 108

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Original document support

Points to keep in mind when setting up

Rapid key labels

Handset

Operation manual

Handset lead

Telephone line cord

Gears (4)

1. Installation

If any are missing, contact your dealer or retailer.

Imaging film cartridge

Imaging film (initial starter roll)

Do not plac e the machine in direct sunlight.

Do not plac e the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is mov ed from a cold to a warm place , it is poss ible that conden sation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

A Look at the Operation Panel

SPEED

DIAL

REDIAL

SPEAKER

GHI

PQRS

ABC

DEF

JKL

MNO

WXYZ

TUV

SYMBOLS

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

REPEAT key

Press this ke y t o repeat p la ybac k of a message.

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

14 16

TEL FAX

TEL/FAX

REPEAT REC/MEMO PLAY/SKIP

DELETE

RECEPTION

MODE

RESOLUTION

COPY/HELP

STOP

VOLUME

DOWN UP

FUNCTION

START/MEMORY

5 6

A.M.

05/POLL04030201

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

VOLUME key

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

A Look at the Operation Panel

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial n umbers, and enter numbers and letters during number/name storing procedures.

SEARCH/R key

Press this key to search for an automatic dialling n umber, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fa x.

1. Installation

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

DELETE key

Press this key to erase recorded messages.

Connections

Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset lead are

♦

identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

Caution:

The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging or unplugging the powe r lead.

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Note: If your area e xperiences a high

incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines . Surge protectors can be purchased from your d ealer or at most telephone specialty stores.

Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other

end into a wall telephone socket.

Comments:

Trays

Attach the paper tray extension.

Pull the paper release plate

♦

forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

1. Installation

If you are connecting the ma ch ine

♦

to a PBX, you will need to make appropriate settings for Option Setting 10. See Chapte r 8, Option Settings.

If you intend to use a computer fax

♦

modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

Attach the original d oc um ent s upp ort.

Note: The original do cume nt supp ort has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Loading the Imaging Film

Your fax uses a roll of imaging f ilm to c reate printed tex t a nd images. The print he ad in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with y o ur fax can print abou t 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by

grasping the fi nge r ho ld an d pu lling up.

When replacing the film, us e a rol l of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right

side of the machine forward, and open the print compartment cover.

If you are installing the imaging film for the first time, go to Step 6.

Loading the Imaging Film

Remove the imaging film cartridge

from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the

cartridge.

Remove the ne w roll o f imaging film

from its packaging. Do not yet remove the band that

•

holds the rolls together.

Insert the large gear into the green

end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart

•

slightly to allow the gears to fit (the band will stretch).

1. Installation

Remove the four green gears from

the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the large

holder on the imaging fi lm cartridge (make sure it clic ks i nto pla ce), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two

spools together. Unroll the film slightly and insert the small gears into their holders.

Rotate the large gear toward you

until the film is taut.

Close the print compartment cover

(press down on bo th si de s to make sure it clicks into place), and then close the operation pane l.

Tu rn the cartridge over, grasp the

handle, and ins ert the cartridge into the print compartment.

Click!

Load paper in the paper tray and

then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initializ e d. To load paper, see the following section, Loading Printing Paper.

Loading the Imaging Film

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

1. Installation

FUNCTION

INITIALIZ E FILM

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

♦

Fan the paper, and then tap the

edge against a flat surface to even the stack.

Pull the paper release plate toward

you.

Insert the stack of paper into the

tray, print side down. If paper remains in the tray, take it

•

out and combine it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side will result in poor print quality.

Loading Printing Paper

Push the paper release plate back

down. If the paper release plate is not

•

pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to a ccumula te in the output tray. This may obstruct the outlet and cause paper jams.

Note: If the display shows the follow ing alternating m essa ges wh en making a copy or receiving a fax, check the paper tray. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper, make sure it is inserted correctly and then press the START/ MEMORY key.

Your fax has been set at the fac tory

to print at normal contrast. Depending on the type of paper you have loaded, yo u may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

COPY CUT-OFF

Press the STOP key to return to the date and time display.

1 2

STOP

1. Installation

Press twice

SET PAPER &

PRESS START KEY

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you e nter this inf ormation, it will automatically appear at the top of each fax page you send.

4 7

3 key

213 5 6 8 0

# key

STOP key

FUNCTION key

START/ MEMORY key

Note: The imaging film and printing

paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

OWN NUMBER SET

Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

Press twice

Enter your fax number by pressing

the number keys. Up to 20 digits can be entered.

Entering Your Name and Fax Number

Enter your name by pressing the

number keys as shown in the followin g chart. Up to 24 characters can be entered.

1. Installation

3 21

4 2

4 4 1 1

(Example)

To insert a space between digits,

•

press the # key. To insert a "+", press the * key.

If you make a mistake, press the

•

SEARCH/R key to mo v e the c ursor back to the mistak e and then enter the correct number. The new number will replace the old number.

Press the START/MEMORY key to

enter the fax num ber in mem ory.

Example:

SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

To enter two letters in succession

♦

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the SEARCH/ R key moves the cursor backward.)

To clear a mistake, pres s the

♦

SPEED DIAL key. To change case, press the

♦

REDIAL key.

SPEAKER

START/MEMORY

The display will show:

ENTER YOUR NAME

To enter one of the following

♦

symbols, press the # key or the * key repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Entering Your Name and Fax Number

Press the START/MEMORY key to

save your name in memory.

START/MEMORY

The display will show:

SECURITY SELECT

Press the STOP key to return to the

date and time display.

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of e v ery page you fax.

3 key

213

5 6

8 0

* key

Note: The imaging film and printing paper must be loaded bef ore the d ate and time can be set.

Press these keys:

STOP key

FUNCTION key

START/ MEMORY key

Enter a two-digit number f or the da y

("01" to "31").

0 5

Example: the 5th

To correct a mistake, press the

•

SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

1. Installation

FUNCTION

The display will show:

DATE & TIME SET

Press the START/MEMORY key.

START/MEMORY

The currently set date will appear

•

in the display.

Press 2 times

0 1

Enter the year (four digits).

Example: January

0 1

Example: 2001

Setting the Date and Time

Enter a two-digit number for the

hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

90 52

Example: 9:25

Press the START/MEMORY key to

start the clock.

START/MEMORY

The display will show:

JUNK FAX # MODE

Press the STOP k ey to re turn to the

date and time display.

STOP

Note: The time setting will change

automatically at the beginning and end of summertime.

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes: TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can als o be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmiss ions), or an automatically d ialled f ax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

RECEPTION

MODE

Note: A.M. mode cannot be selected

unless a general outgoing message has been recorded as explained in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answeri ng Ma chi ne.

14 MAY 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

1. Installation

FAX

A.M.

FAX

A.M.

FAX

A.M.TEL/FAX

FAX

A.M.

Volume Adjustment

You can adjust the volu me of the speaker and ringer using the UP and DOWN keys.

213

5 6

8 0

SPEAKER key

Speaker

Press the SPEAKER key.

SPEAKER

Press the UP or DOWN key.

DOWN

DOWN key UP key

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed.)

DOWN

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

The ringer will ring once at the

•

selected level, then the date and time will reappear in the display.

When the display shows the

desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

If you select ed RINGER: OFF OK ?,

press the START/MEMORY key.

START/MEMORY

Note: When the reception mode is

set to TEL, the ringer will still ring at LOW if turned off.

2. Using the Answering Machine

The UX-485's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Machine

2. Answering

Press these keys:

FUNCTION

OGM RECORDING

Press the START/MEMORY key.

Press 1 to select GENERAL. (If

you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.)

GENERAL TRANSFER

START/MEMORY

Pick up the handset, press the

START/MEMORY key, and speak into the handset.

START/MEMORY

The outgoing message can be up

•

to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

While recording, the display will

•

show the time remaining to record.

Recording an Outgoing Message

When finished, replace the

handset.

Press the STOP ke y twi ce to ret urn

to the date and time display.

STOP STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 through 3 of the a bove procedure to select th e message, and then press the PLAY/SKIP key to listen to it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. (The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above.)

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key until the arrow in the display points to

A.M..

RECEPTION

MODE

The outgoing message will play

♦

(you can stop playback by pressing the STOP key).

It will not be possible to set the

♦

reception mode to A.M. if a general outgoing message has not been recorded.

When the reception mode is set to A.M., the UX-485 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

TEL

TEL/FAX

FAX

A.M.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For th is reason, if a cal ler pauses for this length of time while leaving a message, they will be cut off.

Listening to received messages

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

PLAY/SKIP

If you only want to listen to ne w

•

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

As each message plays, the date

•

and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

To listen to a message a second

•

time, press th e REPEAT key before playback of that message ends.

REPEAT

Machine

2. Answering

Operating the Answering Machine

To move back to the previous

•

message, press the REPEAT key within 3 seconds of the begin ning of the current message.

REPEAT

To skip forward to the next

•

message, press the PLAY/SKIP key .

PLAY/SKIP

Note: Playback will stop if you

receive a call, lift the handset, or press the STOP key.

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and messages for other users of the UX-

485. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.

Recording messages: To record

♦

a message, press the REC/MEMO key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

Recording phone con ver sations:

♦

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

REC/MEMO

Erasing al l messages: To erase

♦

all messages , press and hold down the DELETE key for at least 2 seconds.

Erasing a single messag e: To

♦

erase only a single message, press the DELETE key while the message is being played.

DELETE

Date and time of ICMs

You can check the date and time of your received messages by pres si ng the panel keys as shown below.

The dates and times are also

♦

shown in the Message List, which can be printed out as described in Chapter 9.

Press these keys:

FUNCTION

Operating the Answering Machine

Press the STOP key.

STOP

Note: The recorded dates and times

are cleared each time you erase the messages.

Machine

2. Answering

ICM CONFIRMATION

Press the START/MEMORY key.

The number of m es s age s recorded will appear in the display.

START/MEMORY

Press * or # one or more times to

show the date and time of each of the messages.

The message number will appear

•

first, and then the date and time several seconds later.

Press 3 times

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) a re the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Press these keys:

FUNCTION

ICM RECORD TIME

Press a numeric key to select the

desired ICM recording time: 1: 15 seconds

•

2: 30 seconds

•

3: 60 seconds

•

4: 4 minutes

•

Press 3 times

1 2

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full w hile you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

Automatic fax recept ion NO: The

♦

UX-485 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; howe v e r, when y ou ca ll t he UX- 485 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).

Automatic fax reception YES: The

♦

reception mode will switch to FAX mode, allowing the UX-485 to continue to receive fax es automatically. With this setting, you can still use the remo te c om ma nds to listen to your messages and erase the message memory (see Remote Operat ions in this chapter).

Press the STOP key .

STOP

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

FUNCTION

ON A.M. FAILURE

Press 1 to turn automatic fax

reception on, or 2 to turn it off.

Press 2 times

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Press these keys:

FUNCTION

Machine

2. Answering

1 2

Press the STOP key .

STOP

OGM ONLY MODE

Press 1 to turn on OGM only

mode, or 2 to turn it off.

1 2

Press the STOP key.

STOP

Transfer Function

The Transfer function is used to make the UX-485 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering m ach in e w il l t hen pl ay back your messages . You can al so pe rform any of the remote operations described in the previous section.

Note: When you hang up after a transfer call, the UX-485 will not immediately resume normal operation . If y ou w ant the UX- 485 to acc ept calls immedi ately after a transfer ca ll, enter "*" twice before hanging up (if you want to hang up during message playback, first enter "0" and " #" to stop playback, then enter "*" twice).

Programming the transfer

Enter a transf er num ber (max. of 32

number

To use the Transfer function, you must first give the UX-485 the number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

digits including pa uses) by pressing the number keys.

ABC

DEF

JKL

TUV

MNO

WXYZ

GHI

PQRS

FUNCTION

TRANSFER # ENTRY

Press the START/MEMORY key.

START/MEMORY

Press 6 times

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

Transfer Function

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Turning the Transf er function on and off

Press these keys:

FUNCTION

TRANSFER FUNC

Press 1 to turn the Transfer

function on, or 2 to turn it off.

Press the STOP key.

1 2

STOP

Press 4 times

Machine

2. Answering

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the UX-485 to make a special ringing sound, alerting you that the y are calling. This is u seful w hen yo u are n ear the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override

Press the START/MEMORY key

code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

Make sure the override code is

♦

different from the remote code used for remote operations.

and then the STOP key.

STOP

START/MEMORY

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

Press these keys:

FUNCTION

OVERRIDE CODE

Enter a 3-digit code number by

pressing t he number keys.

Press 5 times

45 5

(Example)

Your caller calls the UX-485 from a

touch-tone telephone. When the outgoing me ssage begins, they should press the "#" key on their telephone.

The caller will hear a short beep,

•

and the outgoing message will stop.

The caller should enter the override

code and "#" by pressing the appropriate keys on their telephone.

Override Ringing

45 5

If an incorrect code is entered, the

•

caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the l ine wil l be disconnected.

The UX-485 will make a special

ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

If you do not answ e r within 30

•

seconds, the outgoing message will play again and the caller can then leave a message.

Machine

2. Answering

(Example)

Remote Operations

You can call the UX-485 from any to ne dial telepho ne and play back y o ur mess ages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

Press these keys:

FUNCTION

REMOTE CODE

Enter a 3-digit number by pressing

the number keys.

Press 4 times

Toll Saver

When you call the UX-485 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the UX-485 will answer after the number of rings set with Option Setting 2 (see Chapter 8), the ring setting for FAX reception mode.

Press these keys:

FUNCTION

2 2 2

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

(Example)

TOLL SAVER

Press twice

Press 1 to turn Toll Saver on, or 2

to turn it off.

1 2

Press the STOP key.

STOP

Remote Operations

Retrieving your messages

Note: You can also access the UX485 for remote operation when the reception mode is set to FAX. In this case, call the UX-485, press the "#" key im mediately after it answers, and then continue from Step 2 below.

Call the UX-485 from a touch-tone

telephone. When your outgoing message begins, pres s the "#" key on the telephone.

You will hear a short beep, and the

•

outgoing message will stop.

Enter your remote code number

and then # by pres si ng t he keys on the telephone.

Machine

2. Answering

2 2 2

(Example)

You will hear a series of beeps

•

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

If no messages have been

•

received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section Other remote operations.

Remote Operations

While the messages are playing,

you can do any of the following: Repeat: To listen to a message a

•

second time, press "2" and "#" on the telephone bef ore that message ends. To move back to the previous mess ag e , pres s " 2" and "#" within the first 3 seconds of the current message.

Skip forward: To skip forward to

•

the next message, press "5" and "#" on the telephone.

Stop: To stop playback, press "0"

•

and "#" on the telephone . After this , you can enter any of the commands described in the following section, Other remote operations.

Play new messages: To listen to

•

only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

0 6

When you ha v e finished listening to

your messages, you can do any of the following:

Erase all messages: To erase all

•

of your messages, press "3", "3", and "#".

Repeat playbac k : To listen to your

•

messages again, press "7" and "#".

Perform other operations: You

•

can enter any of the commands described in the following section, Other remote operations.

Hang up: If you do not erase y our

•

messages first, they will be saved and any new messages will be recorded after them. If you want the UX-485 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the UX485 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Erase a message: To erase the

•

message you are currently listening to, press "3" and "#" before it ends.

Remote Operations

Comments:

When a remote command is

♦

accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, reenter the correct command.

When entering a command, do not

♦

pause longer than 10 seconds between each digit. If you do, a 4beep error signal will be issued and the digits entered up to that point will be disregarded. In this case , reenter the command from the beginning.

If you make two errors (causing

♦

two 4-beep signals to be issued) while entering your remote code number, the line wil l be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

If you pause for longer than 10

♦

seconds before entering a command, you will be disconnected.

Other remote operations

After listening to your messages, yo u can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

A.M. mode: "8", "1", and "#".

•

FAX mode: "8", "2", and "#".

•

TEL mode: "8", "3", and "#".

•

Caution: In TEL mode, you will not be able to further change the reception mode.

Machine

2. Answering

TEL/FAX mode: "8", "4", and "#".

•

(Example)

Remote Operations

Recording a new outgoing message

Press "4" and "*" on the

telephone.

When you hear a sh ort beep, speak

into the telephone to record the new message .

The message can be up to 15

•

seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Changing the transfer telephone number

Press "9", "0", and "#" on the

telephone.

9 0

After you hear a short beep, enter

the new telephone number. When finished, press "#".

ABC

DEF

JKL

TUV

MNO

WXYZ

GHI

PQRS

Turning the T rans fer function on or off

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Transfer off: Press "9", "2", and "#" on the telephone.

(Example)

To insert a pause between any two

•

digits of the number, press "*".

Recording a new transfer message

Press "9", "3", and "#" on the

telephone.

9 3

When you hear a short beep,

speak into the telephone to record the new message.

The time for the transfer message

•

is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Remote Operations

When you are finished, press "0"

and "#".

If the UX-485 detects a certain

•

period of silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received.)

Machine

2. Answering

Recording a "Memo"

You can record a "memo" for yourself or other users of the UX-485. The memo will be played back when incoming messages are listened to.

Press "*" and "#" on the

telephone.

When you hear a short beep,

speak into the telephone to record the memo.

To turn off OGM only mode, press "1", "2", and "#".

1 2

3. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size Maximum size

148 mm

140 mm

Minimum weight Maximum weight

52 g/m²

Loading several pages at once:

Minimum size Maximum size

148 mm

140 mm

210 mm

157 g/m²

210 mm

600 mm

297 mm

Note: Letters or graphics on the

edges of a document will not be scanned.

Letters in the shaded

5 mm

area will not be scanned.

4 mm

5 mm

4 mm

Other restrictions

The scanner cannot recognise

♦

yellow, greenish yellow, or light blue ink.

Ink, glue, and correcting fluid on

♦

documents mu st be dry befo re they pass through the document feeder.

All clips, staples, and pins must be

♦

removed from documents before loading in the feeder. If these are not remov ed, the y may d amage the machine.

Minimum weight Maximum weight

52 g/m²

80 g/m²

Documents which are patche d,

♦

taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to sen d or cop y mo re than 10 pa ges, place the a dditional pages ge ntly

♦

and carefully in th e feeder just be fore the last pag e i s sc ann ed . D o not try to force them in, as this may cause double-feeding or jamming.

If your document consists of several large or thick pages which must be loaded

♦

one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

Adjust the resolution and/or

contrast setting (if desired) as explain ed in the s ec tion Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

3. Sending

Documents

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

The feeder will draw the leading

•

edge of the document into the machine. The display will show:

READY TO SEND

Loading the Document

Removing a document from the feeder

If you need to remo v e a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by

grasping the fin ger h old and pull in g up.

Close the operation panel, making

sure it clicks into place.

Click!

Remove the document.

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the defa ul t co ntrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for

ordinary documents. This setting gives you the fastest and most economical transmission.

FINE Use FINE for

documents containing small letters or fine drawings.

You must adjust the settings each tim e you don't want to use the default settings.

Contrast settings

AUTO Use AUTO for normal

documents.

DARK Use DARK for faint

documents.

Load the document(s).

3. Sending

Documents

SUPER FINE Use SUPER FINE for

documents containing very small letters or very fine drawings.

HALF TONE Use HALF TONE for

photographs and illustrations. The original will be reproduced in 64 shades of grey.

The document must be loaded

•

before the resolution and contrast can be adjusted.

Resolution and Contrast

Press the RESOLUTION key one

or more times until the desired resolution and contrast settings appear in the display.

The first time y ou mo ve through the

•

list of resolution settings, the contrast setting AUTO will appear next to each re sol uti on s etti ng. The second time you move through the list, the contrast setting DARK will appear.

STAN DARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

RESOLUTION

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialling

With Normal Dialling, you pic k up the handset (or pres s the SPEAKER k e y) and dial by pressing the number keys.

If a person answers, you can talk with them through the handset before sending

♦

the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) Normal Dialling allows you to listen to the line and make sure the other fax

♦

machine is responding.

Load the document(s).

READY TO SEND

Set the resolution and /or contr ast if

•

desired.

RESOLUTION

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number of the receivin g

machine by pressing the numeric keys.

ABC

DEF

JKL

TUV

5 8

Beep

MNO

WXYZ

GHI

PQRS

Wait for the connection. Depending

on the setting of the receiving machine, you will either hear a facsimile recepti on tone or the other person will answer.

If the other party answers, (lift the

•

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

3. Sending

Documents

Sending a Fax by Normal Dialling

When you hear the reception tone,

press the START/MEMORY key. Replace the handset if you used it.

START/MEMORY

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, p roceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL key.

When transmission is completed,

•

the fax will beep once.

Facsimile reception tone: This is a pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simp ly pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

To use Automatic Dialling, you must first store the full fax or telephone number in

♦

your fax machine. When you store a fax or telephone number, you select a two-digit Speed Dial

♦

number for it. 45 Speed Dial numbers are available.

Speed Dial numbers 01 through 05 are for Rapid Ke y (one-to uch) Dialling.

Speed Dial numbers 06 through 45 are for dialling with the SPEED DIAL key.

Attach the strip of Rapid Key labels above the Rapid Keys.

SPEED DIAL key

213

5 6

8 0

SPEED

DIAL

Rapid Keys

3. Sending

Documents

START/MEMORY

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

FUNCTION

FAX/TEL # MODE

Press 1 to select SET.

FAX/TEL # SET

ENTER SPEED #

Enter a two-digit Speed Dial

number by pressing the number keys (01 to 05 f or Ra pi d Key Dialling, 06 to 45 for Speed Dialling).

0 1

(Example)

Enter the fax or voice number by

pressing the number keys (max. of 32 digits including pauses).

ABC

DEF

JKL

TUV

START/MEMORY

MNO

WXYZ

GHI

PQRS

Press the SPEED DIAL key to

♦

clear a mistake. If a pause is required between any

♦

of the digits to access a special service or an outside line, press t he REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

If you are on a PBX, do not enter

♦

the access code for the public line. If the number is within your PBX, enter an R before the number.

Press the SEARCH/R key to enter

♦

a space between digits.

Press the START/MEMORY key.

Enter the name of the party by

pressing t he number keys as shown in the chart below. Up to 20 characters can be entered.

If you don't want to enter a name,

•

skip this step.

Sending a Fax by Automatic Dialling

Storing area codes and access codes

You can also store an area code or access code in a Rapid K e y or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 6, Making Telephone Calls.

To enter two letters in succession

•

that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

START/MEMORY

T = U =

V =

W =

X =

Y =

Z =

number, or press STOP to exit. If the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

SPEAKER

Note: An area code or access code

stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbers

Press these keys:

FUNCTION

FAX/TEL # MODE

Press 2 to select CLEAR.

Enter the Speed Dial number that

you want to clear by pressing the number keys.

0 1

(Example)

3. Sending

Documents

Sending a Fax by Automatic Dialling

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another

number, or press STOP to exit.

Step 3 or

STOP

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

A lithium battery keeps

♦

automatic dialling numbers in memory

The machine uses a lith ium battery to keep au tomati c dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primar ily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If th e batte ry dies, ha ve your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

READY TO SEND

Set the resolution and /or con tr ast if

•

desired.

RESOLUTION

3. Sending

Documents

Press the Rapid K ey correspon ding

to the desired Speed Dial number.

The name of the rec eiving p arty will

•

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key. )

The document will be automatically

•

transmitted once the connection is made.

Example: To dial Speed Dial number 01, press Rapid Key 01.

Press the SPEED DIAL key and

then enter the two digits of the Speed Dial num ber b y pressing the number keys.

To enter numbers 1 through 9, first

•

enter 0 and then the number.

SPEED

DIAL

(Example)

Sending a Fax by Automatic Dialling

Check the display. If the name or

number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Direct Keypad Dialling

You can also enter a f ull number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

Note: Direct Ke ypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Load the document(s).

Enter the number of the receiving

machine by pressing the numeric

ABC

keys.

GHI

PQRS

If a pause is required between any

•

DEF

JKL

MNO

TUV

WXYZ

of the digits to access a special service or an outside line, press t he REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the displ ay. If the number of

the receiving machine shown is correct, press the START/

MEMORY key.

START/MEMORY

If it is not correct, press the STOP

•

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

Using the SEARCH/R key

If you don't remember the Rapi d Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded docu me nt by simply press ing the START/ MEMORY key.

Load the document(s).

Sending a Fax by Automatic Dialling

Enter the first letter of the stored

name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

ABC

DEF

JKL

GHI

PQRS

If you don't remember the first

•

letter, go to Step 4 (you will scroll through the list from the beg inning ).

MNO

TUV

WXYZ

3. Sending

Documents

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

Press the SEARCH/R key.

If a name wasn't stored for the

•

number, press 0. This will cause numbers, not names, to appear when you scroll.

Sending a Fax by Automatic Dialling

Press the # key or the * key to

scroll through the names (n umbers if you pressed 0). Stop when the desired name appears in the display.

If no names have been stored that

•

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be autom atically transmitted once the connection is made.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

To stop automatic redialling, press

♦

the STOP key. If desired, you can change the

♦

number of times the machine redials with Option Setting 4, and the interval at which redialling takes place with Option Setting 3. See Chapter 8, Option Settings.

START/MEMORY

4. Receiving Documents

Using TEL/FAX Mode

Press the RECEPTION MODE key until the

arrow in the display points to TEL/FAX.

RECEPTION

MODE

TEL

FAX

TEL/FAX

When the recept ion m ode is set to T EL/FAX, your fax auto matic ally answers all c alls on 2 rings. After answering, your fax monitors the line for about 5 second s to see i f a fax tone is being sent.

If your fax detects a fax tone (this means that the call is an automatically dialled

♦

fax), it will automatically begin reception of the incoming document. If your fax doesn't detect a fax tone (this means that the call is a voice call or

♦

manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if the y desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by pseudo

♦

ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 8. See

♦

Chapter 8, Option Settings. You can change the number of rings on which the machine answers calls by

♦

changing Option Setting 2. (See Chapter 8, Opti on Setti ng s .)

A.M.

4. Receiving

Documents

Receiving Documents

Using FAX Mode

Press the RECEPTION MODE key until the arrow in the display points to FAX.

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.

2 rings

You can change the number of rings on which the machine answers calls by

♦

Fax recept ion

changing Option Setting 2. (See Chapter 8, Option Settings.) If you pick up the handset before the machine answers, you can talk to the other

♦

party and/or receive a document as described in Using TEL mode.

Using A.M. Mode

Press the RECEPTION MODE key until the arrow in the display poi nts to A.M.

Receiving Documents

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

4. Receiving

Documents

Receiving Documents

Using TEL Mode

Press the RECEPTION MODE key until the arrow in the display points to TEL.

RECEPTION

MODE

TEL

FAX

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line.

Answering with the fax's

If the other party first talks and then

handset

Pick up the handset when the

machine rings.

If you hear a fax tone, wait un til the

display shows RECEIVING and then replace the handset.

Beep

RECEIVING

wants to send a fax, press the START/MEMORY key after speaking (press your START/ MEMORY key before the sender presses their Start key).

Make sure that the display shows

•

RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

A.M.

Note: If you have set Option Setting 12 (Fax Signal Receive) to NO, press the START/MEMORY key to begin reception.

Receiving Documents

Answering with an extension phone

Answer the extension phone when

it rings.

If you hear a fax tone when you

answer an extension phone, wait until your fax answers (the extension phone will go dead), a nd then hang up.

Beep

Phone goes dead

Comments:

Your fax will not accept the signal

♦

to begin reception (5**) if a document is loaded in its feeder.

If you have set Option Se tting 1 2 to

♦

NO and hear a fax tone when you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pi c k up the han dset, an d press the START/MEMORY key if you are on a pulse dial only phone.

The code used to activate fax

♦

reception from a tone dial extension phone (5**) can be changed if desired. See Option Setting 5 (Tel/Fax Remote Number) in Chapter 8, Option Settings.

4. Receiving

Documents

If the fax doesn't respond, or if the

other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Receiving Documents

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will all ow you to receiv e , f or example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

FUNCTION

2 IN 1 PRINT

Press 1 to turn on the function, or 2

to turn it off.

YES NO

1 2

Press 3 times

Reception Ratio

The fax has been set at the factory to automatically reduc e the si z e of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reducti on may not be possible if the received document is too large, contains too many fine graphics or im ages, or is sent at high resolution. In this cas e, the remaind er of the document will be printed on a second page.

Press these keys:

PRINT CONTRAST

Press the STOP key .

STOP

FUNCTION

RECEPTION RATIO

Press twice

Press 1 to turn automatic reduction

on, or 2 to turn it off.

AUTO 100%

1 2

If you selecte d AUTO, go to Step 3.

•

If you selected 100%, go to Step 4.

If you selected AUTO, select the

reception ratio to be used in the ev ent that the m emory becomes f ull (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

4. Receiving

Documents

Press the STOP key .

STOP

Receiving Documents

Substitute Reception to Memory

In situations whe re pri ntin g i s n ot p os sible, such as w hen your fax runs ou t of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED. After you add paper, replace the imaging film, or clear the j am, pre ss the START/MEMORY key an d the st ored do cumen ts w ill print out.

If you receiv ed do cume nts in me mory because the f ax ran ou t of paper, be sure to

♦

add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

5. Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

If you are only making one copy of

♦

Load the document(s) face down.

(Maximum of 10 pages.)

READY TO SEND

Set the resolution and /or contr ast if

•

desired. (The default setting for copying is S-FINE.)

RESOLUTION

the original (or of each original ) and don't want to make a reduction o r enlargemen t setting, press the START/MEMORY key twice. Copying wi ll begin .

If you are only making one copy of

♦

the original (or of each original ) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

Press 1 (MULTI COPY) if you do

not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

Press the COPY/HELP key.

COPY/HELP

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

(SORT COPY)

Sorted

ENTER # (01-99)

MULTI SORT

1 2

Originals

Example of three copies each of three originals

Not sorted

(MULTI COPY)

Copies

5. Making

Making Copies

If you are making one copy per

original, press the START/ MEMORY key. If you are making

multiple copies per original, enter the number of co pies per origina l (if the number is less than 10, enter a "0" before the number).

Example: Nine copies per original

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether th e remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

COPY RATIO

Set the amo unt of reduction or

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or

enlargement)

4: 125% 5: 135%

Example: 50%

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/ MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Press these keys:

FUNCTION

COPY CUT-OFF

Press 1 to set copy cut-off to YES

(the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

YES NO

1 2

INITIALIZ E FILM

Press the STOP key to return to

the date and time display.

STOP

6. Making Telephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

To make or receive a phone call, the power must be on.

♦

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number using one of the

following methods: Normal Dialling: Enter the full

•

telephone number with the numeric keys.

Rapid Key Dialling: Press the

•

appropriate Rapid Key. Speed Dialling: Press the SPEED

•

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

ABC

DEF

JKL

TUV

MNO

WXYZ

GHI

PQRS

Speak with the other party when

they answer. If you pressed the SPEAKER key,

•

pick up the handset to talk.

Comments:

While the handse t of the f ax is lifte d

♦

(off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

The fax may interrupt a voice call

♦

received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

6. Making

Phone Calls

Making Telephone Calls

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid K ey Dia lling and Sp eed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing th e SPEED DIAL key and entering a two-digit Speed Dial number.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Usin g the SEAR CH/R

key in Sending a Fax by Automatic Dialling in Chapter 3, the n pic k up the

handset or press the SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY key).

Redial

The last number called can b e redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Issuing tone signals

If you are on a pu lse dial line , you can use the "*" key to temp or ari ly issu e tone signals when you press the numeric keys. This allows you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone signals, press the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simply hang up.

PBX operations

If your f ax is connec ted to a PBX, yo u can use it to perform the following operations:

Note: Make sure that the correct setting is selected for Option Setting 10 (see Chapter 8, Opti on Setti ngs ).

Making enquiry calls: During a

♦

call, you can put the othe r party on hold, make a further call to a third party, and then go back to your origina l caller.

Transferring calls: You can

♦

transfer a call to another number on the same PBX without operator assistance.

Making Telephone Calls

Making enquiry calls

During the telephone con v ersat ion,

press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial

the number of the thir d party for th e enquiry call.

When you ha ve finishe d the enquiry

call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone co nv ersa tion,

press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial

the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

If the other party does not answer,

•

press the SEARCH/R key again to return to the original caller.

6. Making

Phone Calls

7. Special Functions

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

You can only use Rapi d Keys or Speed Dial numbers to dial the numbers of the

♦

receiving machines.

Load the document(s).

READY TO SEND

Press the START/MEMORY key

and then 2.

START/MEMORY

Dial the receiving machines by

using one or both of the following methods. (a max imum of 20 stations can be selected).

Enter one or more Speed Dial

•

numbers by pressing the numeric keys.

2 2

Press the START/MEMORY key.

START/MEMORY

Set the resolution and/or co ntras t if

•

desired.

Press the START/MEMORY key.

Transmission will begin.

A Transaction Re port is

•

automatically printed out afte r Broadcasting is co mp lete d. Ch eck the "Note" column of the re port to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

RESOLUTION

START/MEMORY

Press one or more Rapid Keys.

•

01 02 03

Cover Sheet

You can have the fax generate a c o ver sheet and send it as the las t pa ge of each of your fax transmissions.

You can select a message.

For the recipient 's name to appear, you must dial using a Speed Dial or Rapid Ke y n um ber with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions unti l you turn it off.

Press these keys:

FUNCTION

COVER SHEET MODE

Press 3 times

Press 1 (YES) to turn on the cover

sheet function, or 2 (NO) to turn it off.

YES NO

1 2

AUTO PRINT OUT

Press the STOP key to return to

the date and time display.

STOP

Functions

7. Special

Cover Sheet

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

The document must be loaded

•

before a message can be selected. The cover sheet function must be

•

turned on.

Select a message by entering a

number from 1 to 4: 1: URGENT

2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

(Example)

Dial the receiving machin e and

transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Press these keys:

FUNCTION

COVER SHEET HEAD

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02" , etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

The document must be loaded

•

before batch page numbering can be set.

Press these keys:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages

("01" to "99") by pressing the number keys.

Example: Eight pages

Dial the receiving machin e and

transmit the document.

Comments:

If you need to cancel a batch

♦

number entry, remove the document from the feeder or press the STOP key.

If the number of pages actually

♦

transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

If you are sending a cover sheet,

•

do not include it in the total number of pages (the number will be adjusted automatically).

Functions

7. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then en ter the fax nu mbers fro m which you do not want to receive faxes as shown below.

Comments:

Up to 5 numbers can be entered in

♦

the Anti Junk Number List. To clear a number from the Anti

♦

Junk Number List, you need to know the 1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Press these keys:

3 Storing: Enter a 1-digit number

from 1 to 5. This number identifies the fax/voice number you will store in the next step.

(Example)

Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

JUNK FAX # MODE

Press 1 to store a numbe r in the

Anti Junk Number Li st, or 2 to clear a number from the list.

SET CLEAR

1 2

Enter the full number you want to

block (max. of 20 digits).

ABC

DEF

JKL

GHI

PQRS

MNO

TUV

WXYZ

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to enter (or clear)

another number, or press STOP to exit.

Step 3 or

STOP

Blocking Reception of Unwanted Faxes

Functions

7. Special

Sending Documents From Memory

With this function, the orig ina l d oc um ent is sc ann ed im me dia t el y, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After tr an sm is si on, the doc um en t will be clea red from mem ory.

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupie d appears as a percenta ge in t he displa y

♦

while the document is being scanned.

Load the document(s).

READY TO SEND

Set the resolution and/ or cont r ast if

•

desired.

RESOLUTION

Press the START/MEMORY key

and then 1.

START/MEMORY

ENTER STATION #

Enter the number of the receiving

machine using one of the fo llowing methods:

Press a Rapid Key.

•

Press the SPEED DIAL key and

•

enter a Speed Dial number. Enter a full telephone number by

•

pressing the number keys.

01 02 03

(Example)

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

START/MEMORY

The document will be scann ed and

•

stored in memory. Your fax will then dial the receivi ng machine and transmit the document (redialling will be done automatically if necessary).

Sending Documents From Memory

If the memory becomes full...

If the memory becomes full while the document is being scann ed, MEMORY IS FULL will appear in the display.

Press the START/MEMORY key if

♦

you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up .

Press the STOP key if you want to

♦

cancel the entire transmission.

Functions

7. Special

Polling (Requesting a Fax Transmission)

P o lling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 05/POLL for use as a polling key. This is done by changing Option Setting 14, as described in Chapter 8, Option Settings. (Note that when Rapid Key 05/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Press Rapid Key 05/POLL.

If you used the handset, replace it

Dial the fax machine you want to

poll using one of the following methods:

Pick up the handset (or press the

•

SPEAKER key) and press a Rapid key. Wait for the fax answerback tone.

•

when POLLING appears in the display. Reception will begin.

05/POLL

Pick up the handset (or press the

•

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

Press the SPEED DIAL key and

•

enter a 2-digit Speed Dial number. Enter the full number using the

•

numeric keys.

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

(Example)

Being polled (polling standby)

To let another fax machine poll your fax, press the RECEPTION MODE key to set the recep tion mode to FAX, load the document(s), and press Rapid Key 05/POLL. "P" will appear in the display.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic recepti on is p ossib le whilst your fax is on pollin g standby.

Polling (Requesting a Fax Transmission)

Polling security

Polli ng Secu rity allo ws you t o prevent unauthorized pollin g of your machi ne. When this function is turned on, polling will only take place when the fax num ber of the pol ling f ax machine has been entered in your machine's list of permitted fax numbers (called "passcode number s"). The n umber of the polling fax must al so be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and enter permitted numbers as shown in Storing and clearing fax numbers for polling permission.

Press these keys:

FUNCTION

SECURITY SELECT

Press 1 to turn polling security on,

or 2 to turn it off.

1 2

Press 3 times

Storing and clearing fax numbers for polling permission

You can store up to 10 fax number s in your machine's list of permitted numbers.

Press these keys:

FUNCTION

PASSCODE # MODE

Press 1 to store a number, or 2 to

clear a number.

1 2

Press 4 times

3 Storing: Enter a 2-digit number

from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 5.

0 1

(Example)

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

Functions

7. Special

Polling (Requesting a Fax Transmission)

Enter the fax number (max. of 20

digits).

ABC

DEF

JKL

TUV

START/MEMORY

MNO

WXYZ

GHI

PQRS

Press the START/MEMORY key.

Return to Step 3 to enter (or clear)

another number, or press STOP to exit.

STOP

Step 3 or

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the START/MEMORY key.

Press these keys:

FUNCTION

TIMER MODE

Press # to set a transmission

operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Enter the Speed Dial number o f the

receiving fax machine. If this is a polling operation, go to

•

Step 9.

START/MEMORY

0 5

(Example)

Press 1 to select SET.

Enter the time at which you want

the operation to take place in 24hour format (2 digits for the hour and 2 digits for the minute).

0 59 2

Example: 9:25

Press the START/MEMORY key.

START/MEMORY

Functions

7. Special

Timer Operations

Adjust the resolution and/or

contrast if desired (ski p to the next step if you don't want to change settings).

RESOLUTION

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press these keys :

Press the START/MEMORY key

and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

STOP

START/MEMORY

FUNCTION

TIMER MODE

Press # to cancel a transmission

operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

8. Option Settings

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

8. Option

Setting

FUNCTION

First pres s FUNCTION and 4, then press * or # to scroll through the options.

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

NUMBER OF RINGS

Display will show:

FINE PRIORITY

STOP

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 5.

Initial setting: 2

♦

FUNCTION

Enter a number from 2 to 5

Press

RECALL INTERVAL

until display shows:

NUMBER OF RINGS

STOP

Option Settings

Setting 3: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes.

Initial setting: 05

♦

FUNCTION

Enter a number from 01 to 15

Press

RECALL TIMES

until display shows:

RECALL INTERVAL

STOP

Setting 4: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 10.

Initial setting: 02

♦

FUNCTION

Enter a number from 00 to 10

Press

TEL/FAX REMOTE #

until display shows:

RECALL TIMES

STOP

Setting 5: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.

Initial setting: 5

♦

FUNCTION

Enter a number from 0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Option Settings

Setting 6: REMOTE RECEPTION SELECT

If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

Initial setting: 1

♦

FUNCTION

YES NO

1 2

Press

TRANSACTION LIST

until display shows:

STOP

REMOTE RECEPTION

Setting 7: TRANSACTION REPORT PRINT SELECT

This sets the condition f o r printing out a Transaction Report. Enter a number from 1 to 5 as follows:

1 (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

2 (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a transmission. 4 (ERROR ONLY): A report will be printed only after an error occurs. 5 (NEVER PRINT): A report will never be printed.

8. Option

Setting

Initial setting: 4

♦

FUNCTION

Enter a number from 1 to 5

Press

PSEUDO RING DUR.

until display shows:

TRANSACTION LIST

STOP

Option Settings

Setting 8: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing when the reception mode is set to TEL/ FAX. Enter a number from 1 to 4 as follows:

1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds

Initial setting: 1

♦

FUNCTION

Enter a number from 1 to 4

Press

LANGUAGE SELECT

until display shows:

PSEUDO RING DUR.

STOP

Setting 9: LANGUAGE SELECT

This sets the language used in display messages, reports, and lists. Press the START/MEMORY key, the * key or the # key one or more times until the desired language appears in the display, and then the START/MEMORY key again.

FUNCTION

START/MEMORY

Press

until display shows:

START/MEMORY

LANGUAGE SELECT

STOP

PBX CONNECTION

Setting 10-1: PBX CONNECTION

Press 1 (YES) if the machine is connec te d to a PBX. Pres s 2 (N O) if it is co nne cted to a regular public line.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

until display shows:

(If you select 1, Setting 10-2 will subsequently appear in the display. If you select 2, Setting 11 will appear.)

PBX CONNECTION

Option Settings

Setting 10-2: PBX SELECT

This sets the mode used f or c onnec ting calls from a PBX to an outside lin e. Ref e r to your PBX manua l o r c ons ul t your supplier for the correct setti ng. M ak e the selection by entering a number from 1 or 2 as follows:

1:ID 2:FLASH

Initial setting: 1

♦

(If you select 1, Setting 10-3 will subsequently appear in the display. If you select 2, Setting 11 will appear.)

Setting 10-3: PBX ID NO.

If you set Optio n Setting 10-2 to 1 (PBX ID digit m ode), use this sett ing to e nter y our PBX ID number (maximum of 3 digits). Press the START/MEMORY key when finished.

Initial Setting: 0

♦

(Note: The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used. Do not store it as part of the number when storing a Rapid Key or Speed Dialling number.)

8. Option

Setting

Setting 11: FLASH SELECT

If you are on a PBX and have set the PBX Select setting to "Flash", use this setting to select the Flash ti me length. If you r PBX line is a normal telepho ne line , press 1 to select SHORT TIME. If y our PBX line is an ISDN line , pres s 2 to select LONG TIME.

Initial setting: 1

♦

FUNCTION

SHORT

1 2

LONG

Press

FAX SIGNAL RX

until display shows:

STOP

FLASH SELECT

Option Settings

Setting 12: FAX SIGNAL RECEIVE

Your fax is will auto matic ally b egin re ceptio n if y ou hea r a high-p itche d f ax tone aft er answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent f r om the co mp uter fax mode m. Press 1 to turn the function on, or 2 to turn it off.

Initial setting: 1

♦

FUNCTION

YES NO

1 2

Press

JUNK FAX # CHECK

until display shows:

STOP

FAX SIGNAL RX

Setting 13: JUNK NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

POLLING

until display shows:

STOP

JUNK FAX # CHECK

Setting 14: POLLING

Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

COVER SHEET MODE

until display shows:

POLLING

STOP

Option Settings

Setting 15: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

AUTO PRINT OUT

Press

until display shows:

STOP

COVER SHEET MODE

Setting 16: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press 2 to turn automatic print-out off.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

ECM MODE

until display shows:

STOP

AUTO PRINT OUT

8. Option

Setting

Setting 17: ERROR CORRECTION MODE (ECM)

Press 1 (YES) to have any distortions in a transmission due to noise on the telephone line be corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press 2 (NO) to turn the function off.

Initial setting: 1

♦

FUNCTION

YES NO

1 2

FINE PRIORITY

Display will show:

ECM MODE

STOP

9. Printing Reports and Lists

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

FUNCTION

LISTING MODE

Press the * key or the # key until

the desired list appears in the display.

Press the START/MEMORY key.

START/MEMORY

Activity Report

This report shows information on your most recently performed send and receive operations (a combined

maximum of 30 operations can appear). The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on tr ansmissions , and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

If Option Setting 16 (Auto Print

♦

Out) is set to YES, a report will be automatically printed out when e v e r information on 30 operations has accumulated. (A report can still b e printed on demand at any time.)

All information is erased after a

♦

report is printed out. If automatic print-out is disabled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

Printing Lists

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal.

The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

P.FAI L - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during reception. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-14 - A telephone line error prevented

the transaction. See Line Error in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder,

or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Lists

9. Printing

Printing Lists

Timer List

This list shows the timer operations which are currently set.

Telephone Number List

This list shows the fax and voice numbers which ha ve been stored fo r automatic dialling.

Passcode List

This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, and a s ample of the h eader printed at the top of every page yo u transmit (HEADER PRINT).

Option Setting List

This list shows the current status of the option settings.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

Print Setup List

This list shows the current status of the printing settings access ed by pressing the FUNCTION key and the 6 key.

Transaction Report

This report is printed out automatically after an ope r atio n is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 7 (Transaction Report Print Select) as described in Chapter 8.

The same headings appear in the

♦

Transaction Report as in the Activity Report. See Activity Report in this chapter for an explanation of the headings.

The Transaction report cannot be

♦

printed out manually.

A.M. Program List

This list shows the settings and codes program med f or the ans wering machine.

Message List

This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM, memo or 2-way).

Help List

This list provides a brief guide to the operation o f the machine.

Press the COPY/HELP key whilst

♦

no document is loaded in the feeder to print this list.

10. Maintenance

Fax print head

Clean the printing head frequently to assure optimum printing performance.

First unplug the telephone line,

then unplug the power cord.

Pull the paper release plate

forwar d and remo ve the paper.

Open the operation panel (grasp

the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.

10. Maintenance

Take the imaging film cartridge out

of the print compartment and place it on a sheet of paper.

Maintenance

Wipe the print head and roller with

isopropyl alcohol.

Print head

Caution!

Do not use benzene or thinner.

♦

Avoid touching the print head with hard objects.

The print head may be hot if your

♦

fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.

Roller

Close the print compartment cover

(press down on both si des to ma k e sure it clicks into place), and then close the operation panel.

Place the imaging film cartridge

back in the print compartment.

Pull the paper release pl ate to ward

you, reinsert the paper in the pape r tray, and then push the paper release plate back down.

Maintenance

Make sure that all dirt and stains

♦

(such as correcting fluid) are removed, as dirt and stains will cause vertical lines on trans mi tted images and copies.

Adhesive cell ophane tape is useful

♦

for removal of debris from the rollers.

Document rollers

10. Maintenance

If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/

MEMORY key.

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted imag es and co pies . Op en the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.

Scanning glass

Caution!

When wiping, take care not to

♦

damage any of the protruding parts on the underside of the operation panel.

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner.

♦

These solvents may damage or discolour the machine.

11. Troubleshooting

Problems and Solutions

Line error

Problem Check and remedy

LINE ERROR appears in the display and/or a transaction repo rt is printed out with COM. E- and a number from 0 to 14 in the NOTE column.

• Try the transaction again. If the error persists, check the following:

• Check the connection. The cord from the TEL. LINE socket to the wal l soc ket sho uld be no long er than tw o meters.

• Make sure there are no modem devices sharin g the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting your fax to a different telephone line.

• If the problem stil l occurs , y our fax machine may need service.

Dialling and transmission problems

Problem Check and remedy

No dial tone when you pick up the handset or press the SPEAKER key.

• Make sure the handset cord is connected to the correct socket. See Handset in Connections in Chapter 1.

Dialling is not possib le. • Make sure the power cord is properly plugged into a

power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.

Problems and Solutions

The power is on, but no transmission takes place.

Nothing is printed at the receiving end.

A distorted image is received at the other end.

• Make sure that the receiving machine has fax paper.

• Make sure that the telephon e line co rd is plugg ed into the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• If the receiving machine is not a Sharp model, make sure it is G3 compatib le.

• Check the display for error messages.

• Pick up the handset and check for a dial to ne . Cal l the receiving machine by normal (manual) dialling, and confirm its response.

• Make sure that the document for transmission is placed face down in the feeder.

• Noise on the telephone line may cause distortion. Try sending the document again.

• Make a copy of the document on your fax. If the copy is also distorted, your fax may have a problem. If the problem persists, call for service.

shooting

11. Trouble-

Reception and copying problems

Problem Check and remedy

The power is on, but no reception takes place.

The pri nting paper comes out blank when you try to receive a docume nt.

• Make sure the wall socket is connected to the TEL. LINE socket, and not the TEL. SET socket.

• Make sure that the docu ment is lo aded properly i n the feeder of the transmitting machine. Make a copy to confirm the printing ability of your machine.

Problems and Solutions

General print quality is poor.

The received document is faint.

Received images are distorted.

The quality of copies is poor and/or black spots appear.

Reception/copying is interrupted.

• It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

• Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem. Make a copy to check it.

• Noise on the telephone line may cause distortion. Have the oth er party try sending the document again.

• The print head may be dirty. See Fax print head in Chapter 10.

• Make a copy of another document on your fax. If the copy is also distorted, your fax may have a problem. If the problem persists, call for service.

• Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the fax print head and the scanning glass as explained in Chapter 10.

• If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down.

A received document or copy prints out in strips.

• Make sure the operation panel and the printer compartment cover under the operation panel are completely closed (press down on both sides of each). (T o close the printer compartment cover, grasp the top of the operation panel and pull to open it, and then press down on both sides of the printer compartment cover.)

Sharp UX-485 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual