Sharp UX-310 Operating Manual

MODEL
UX-310
FACSIMILE
OPERATION MANUAL
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
6. Answering Machine Connection
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting
CAUTION:
For a complete electrical disconnection pull out the mains plug.
VORSICHT:
Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.
ATTENTION:
Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.
AVISO:
Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.
VARNING:
För att helt koppla från strömmen, dra ut stickproppen.
ATTENZIONE:
Per un totale scollegamento elettrico rimuovere la spina di corrente.
"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-
kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.
This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.
Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva
93/68/EEC.
Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.
Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation
Introduction
Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below.
Important safety information
Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.
This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to an y other kind of outlet ma y damage the machine.
Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been exposed to rain or water .
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to r est on the power cord, and do not install the machine where people may walk on the power cord.
1
Never insert objec ts of any kind into slots or o penings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.
Never touch unins ulated telephone wires or termina ls unless the tele­phone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The socket-outlet must be installed near the equipment and must be easily accessible.
Important:
This facsimile machine is only designed for use in the country where
••••
approved.
2
Table of Contents
1 Installation 5
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
2 Sending Documents 31
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 39
3 Receiving Documents 48
Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
4 Making Copies 55
5 Making Telephone Calls 57
6 Answering Machine Connection 61
Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
3
7 Special Functions 66
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 71
Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 73
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
8 Option Settings 78
9 Printing Reports and Lists 87
10 Maintenance 91
11 Troubleshooting 95
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Specifications 106
Quick Reference Guide 108
4
1
Chapter
Installation
Unpacking Checklist
1. Installation
Original document support
Handset
Handset lead
Gears (4)
Before setting up, make sure you have all of the following items.
If any are missing, contac t your dealer or retailer.
Paper tray extension
Rapid key labels
Operation manual
Telephone line cord
Imaging film (initial starter roll)
Imaging film cartridge
5
A Look at the Operation Panel
A Look at the Operation Panel
2
1
DEF
MNO
WXYZ
SPEED
DIAL
3
REDIAL
6
SEARCH
R
9
SPEAKER
GHI
PQRS
ABC
1
2
JKL
4
5
TUV
7
8
SYMBOLS
0
3
TEL FAX
A.M.
TEL/FAX
05/POLL04030201
4
RECEPTION
DOWN UP
MODE
RESOLUTION FUNCTION
COPY/HELP
STOP
VOLUME
START
7
8
6
5
9
10
SPEED DIAL key
1
11
12
Press this key to dia l a 2-di gi t Sp ee d Dial nu m ber.
REDIAL key
2
Press this key to automatically redial the last number dialled.
Display
3
This displays messages and prompts during operation and programming.
4
RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.
5
RESOLUTION key
Press this key to adjust the resolution and contrast before sending or copying a docu m en t.
6
13
14
15
A Look at the Operation Panel
6
VOLUME keys
Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.
FUNCTION key
7
Press this key to select various special functions.
Panel release
8
Grasp this finger hold and pull toward you to open the operation panel.
9
Number keys
Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es .
SEARCH/R key
10
Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer.
11
SPEAKER key
Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.
1. Installation
12
Rapid Dial Keys
Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)
13
STOP key
Press this key to cancel operations before they are completed.
14
START key
Press this key to se nd or re ce i ve a doc ume nt m an ua ll y whe n of f ho ok .
15
COPY/HELP key
When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.
7
Connections
Connections
Points to keep in mind when setting up
Do not place the machine in direct sunlight.
Keep dust away from the machine.
Do not place the machine near heaters or air conditioners.
Keep the area around the machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that condensati on ma y fo rm on the sc anning glass, pr ev en t i ng pro pe r scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.
8
Handset
Connect the handset as shown and place it on the handset rest.
The ends of the handset lead are identical, so they will go into either socket.
Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!
Connections
1. Installati on
Use the handset to make ordinary phone calls, or to transmit and receive documents manually.
9
Connections
Power lead
Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.
Caution:
The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.
The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.
10
If your area experiences a high incidence of lightning or power
Note:
surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.
Telephone line cord
Insert one end of the line cord into the socket on the back of the machine marked
TEL. LINE
. Insert the other end into a wall
telephone so ck et.
TEL. SET
TEL. LINE
Connections
1. Installati on
Comments:
••••
In
Germany
, the machine is supplied with a N-coded line cable, enabling you to use an extension (cord les s ) te lephone on the same line. If you don’ t have the standard NFN-ou tl et of TE LE KO M, yo u can pu rch a se an NFN-adapter at your retailer.
Your fax is set for tone dialling. If you are on a pulse only dial line, you must
••••
set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8,
If you are connecting the machine to a PBX, you will need to make
••••
Option Settings
appropriate settings for Option Setting 14. See Chapter 8, If you intend to use a computer fax mode m on the same phone line, you must
••••
.
Option Settings
reset Option Setting 15 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,
Option Settings
.
.
11
Connections
Trays
Attach the paper tray extension.
Pull the paper release plate forward. Insert the paper tray extension horizontally into the notche s in the pap er tray. Rota te the paper tray extension up until it snaps into place.
Attach the original document support.
12
Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
Other devices
If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the
TEL. SET
on your fax (note that this socket is not available in some countries), or to another wall socket.
Connecting an answering mac hine to the fax or a wall sock et will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 6.
You can use an extension phone connected to the fax or a wall socket to make and receive calls like any no rma l telep hone . For details on receiving faxe s fr om the extens ion pho ne, se e Cha pte r 3.
Germany:
Connections
1. Installati on
socket
The
TEL. SET
socket is not available on the fax. We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord into the left connector.
Switzerland, Austria:
An extension phone cannot be used. An answering machine can be used if it is connected to a wall socket (the
TEL. SET
socket is not
available).
France:
The
TEL. SET
socket is not available on the fax. To connect an answering machine or extension telephone to a wall socket, a special cable is required . Fo r m ore de t ail s , co ns ult yo ur dea ler .
13
Loading the Imaging Film
Loading the Imaging Film
Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.
The initial starter roll of imaging film included with your fax can print about 30 A4 pages.
If there is paper in the paper tray, pull the paper release plate
Note:
forward and remove the paper before loading the imaging film.
Open the operation panel by grasping the finger hold and pulling up.
1
When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.
Pull the green release on the right side of the machine forward, and
2
open the print compartment co ve r.
14
Loading the Imaging Film
If you are installing the imaging film for the first time, go to Step 6.
Remove the imaging film cartridge fr om the print comp ar tment
3
(grasp the handle at the fron t of the car trid ge) and tur n it ove r.
Remove the used film from the cartridge .
4
1. Installati on
Remove the four green ge ar s from the used film.
5
DO NOT DISCARD THE FOUR GREEN GEARS!
15
Loading the Imaging Film
Remove the new roll of imaging film from its packaging.
6
••••
Do not yet remove the band that holds the rolls together.
Insert the large gea r into the gr ee n en d of the emp ty sp oo l. Make
7
sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
Insert the remaining thre e ge ar s into the sp oo ls, makin g su re the protrusion on each gear fits firmly into one of the slots in the end of each spool.
16
••••
If needed, pull the spoo ls apar t sligh tly to allo w the ge ar s to fit (the band will stretch).
Slot
Large gear
Protrusion
Loading the Imaging Film
Insert the large gear into the large holder on the imaging film
8
cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.
Cut the band that holds the two spools togeth er . Unr oll the film
9
slightly and insert the small gea rs into the ir holde rs .
1. Installati on
Turn the cartridge ov er , grasp the handle, and ins er t the cartridge
10
into the print compartment.
17
Loading the Imaging Film
Rotate the large gear toward you until the film is taut.
11
Close the print compartment co ve r (pre ss down on bo th sides to
12
make sure it clicks into place) , an d the n clo se the oper atio n pa ne l.
Click!
Load paper in the paper tray and then press the following keys to
13
initialize the film.
Paper must be loaded before the film can be initialized. To load
Note:
FUNCTION
paper, see the following section,
Display shows:
6
INITIALIZE FILM
Loading the Printing Paper
When to replace the imaging film
Replace the imaging film when the display shows:
FILM END
Use the following imaging film, which is available from your dealer or retailer:
Sharp UX-3CR Imaging Film
18
.
START
Loading Printing Paper
Loading Printing Paper
You can load A4 size paper in the paper tray. The maximum number of sheets is:
60 for paper from 60 to 75 g/m
50 for paper from 75 to 90 g/m
Fan the paper, and then tap the edge against a flat surface to even the
1
stack.
Pull the paper release plate towa rd you.
2
2
2
1. Installati on
Insert the stack of pape r into the tra y, print side down.
3
••••
If paper remains in the tr ay, tak e it out and co mbin e it into a single stack with the new paper before adding the new paper.
Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side will result in poor print quality.
print
side of
19
Loading Printing Paper
Push the paper release plate back down.
4
If the paper release plate is not pushed down, paper feed errors will result.
Note:
When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.
Your fax has been set at the fac tor y to print at normal contrast.
5
Depending on the type of paper you have loaded, you may find that you obtain better print quality by ch angin g the setting to LIGHT. Press these keys:
FUNCTION
6
The display will show:
PRINT CONTRAST
Press 1 to select NORMAL or 2 to select LIGHT.
NORMAL LIGHT
or
The display will show:
1
COPY CUT-OFF
2
Press the STOP key to return to the date and time disp lay .
STOP
20
Entering Your Name and Number
Entering Your Name and Fax Number
Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.
3 key
213
4
5 6
7
9
8 0
Once you enter this information, it will automatically appear at the top of each fax page you send.
1. Installati on
FUNCTION key
START key
Press these keys:
1
The display will show:
Press the # key twice:
2
The display will show:
# key
FUNCTION
ENTRY MODE
OWN NUMBER SET
STOP key
3
21
Entering Your Name and Fax Number
Press the START key.
3
START
The display will show:
Enter your fax numbe r by pre ss ing the nu mbe r ke ys . U p to 20 di gits
4
ENTER FAX #
can be entered.
••••
To insert a space between digits, pre ss the # ke y. To inse rt a "+", press the * key.
••••
If you make a mistake, pr es s the SEARCH/R key to move the cursor back to the mistake an d the n enter the co rr ec t number . The new number will replace the old number.
2
Example:
Cursor:
Press the START key to enter the fax number in memory.
5
5
A dark square mark in the display that indicates where a number or letter will be entered.
55
START
1 43
The display will show:
Enter your name by pressing the number keys as shown in the
6
ENTER YOUR NAME
following chart. Up to 24 characters can be entered.
••••
To enter two letters in succession that require the same key, press the SPEAKER key after entering the fir st lette r to adva nc e the cursor.
Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7
22
SPEAKER
Entering Your Name and Number
A = B =
C =
D =
E =
F =
G =
H =
I =
GHI
PQRS
ABC
JKL
TUV
SYMBOLS
DEF
MNO
WXYZ
J =
K =
L =
M =
N =
O =
P =
Q = R =
SPEED DIAL
SEARCH
SPEAKER
REDIAL
R
Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}
→←
S =
T = U =
V =
W =
X =
Y =
Z =
SPACE =
Press this key to delete the letter highlighted by the cursor.
Press this key to change case. Press this key to move
the cursor to the left. Press this key to move
the cursor to the right.
1. Installati on
Press the START key to save your name in memory.
7
START
The display will show:
Press the STOP key to return to the date and time disp lay .
8
SECURITY SELECT
STOP
23
Setting the Date and Time
Setting the Date and Time
The date and time appear in the display and reports, and are printed at the top of every page you fax.
3 key
213
4
5 6
7
9
8 0
FUNCTION key
START key
24
key
*
Press these keys:
1
The display will show:
Press the * key two times.
2
The display will show:
The fax is Year 2000 co mp li ant.
Note:
STOP key
FUNCTION
3
ENTRY MODE
DATE & TIME SET
Setting the Date and Time
Press the
3
••••
The currently set date will appear in the display.
Enter a two-digit number for the day ("0 1" to "31 ").
4
••••
To correct a mistake, press the cursor back to the mistake , an d the n enter the co rr ec t number .
Enter a two-digit number for the month ("0 1" for Ja nu ar y, "02" for
5
February, "12" for December, etc.).
START
key.
Example: the 5th
Example: January
START
SPEED DIAL
0
0
5
1
key to move the
1. Installati on
Enter the year (four digits) .
6
Example: 1999
Enter a two-digit number for the hour ("00" to "23") and a two-digit
7
number for the minute ("00" to "59").
Example: 9:25
0
9 91
9
9
2
5
25
Setting the Date and Time
8
Press the
START
The display will show:
9
Press the
Note:
STOP
The time setting will change automatically at the beginning and end of summertime.
key to start the clock.
START
JUNK FAX # MODE
key to return to the date and time display .
STOP
26
Selecting the Reception Mode
Selecting the Reception Mode
Your fax machine has four modes for receiving incoming calls and faxes:
TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.
FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.
A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.
1. Installati on
27
Selecting the Reception Mode
Setting the reception mode
Press the RECEPTION MODE key until the arrow in the display points to the desired mode.
RECEPTION MODE key
213
4
5 6
7
9
8 0
FAX
TEL
RECEPTION MODE
14 FEB 10:30
14 FEB 10:30
TEL/FAX
TEL
TEL/FAX
A.M.
FAX
A.M.
FAX
TEL
14 FEB 10:30
A.M.TEL/FAX
FAX
TEL
14 FEB 10:30
TEL/FAX
A.M.
For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.
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