Making Copies
Copy Cut-off
When making a copy of a document that is longer than the printing
paper, use the copy cut-off setting to select whether the remaining part
of the document will be cut off or printed on a second page. The intial
setting is YES (cut off the remainder). To chan ge the sett ing , follow
the steps below.
1
Press these keys:
FUNCTION
6
The display will show:
COPY CUT-OFF
2
Press 1 to set copy cut-off to YES (the
remaining part of the docu ment will
not be printed), or 2 to set copy cut-off
to NO (the remaining part will be
YES
1
or
printed on a second page).
NO
2
The display will show:
INITIA LIZ E FI L M
3
Press the STOP ke y to return to the
date and time display.
60
STOP
Making
5
Chapter
Your fax can be used like a regular telephone to make and receive
voice calls.
♦ To make or receive a phone call, the power must be o n.
1
Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.
2
Dial the number using one of the
following methods:
•• Normal Dialling: Enter the full
•• Rapid Key Dialling: Press the
•• Speed Dialling: Press the SPEED
Telephone Calls
telephone number with the numeric
keys.
appropriate Rapid Key.
DIAL key, and enter the 2-digit
Speed Dial number with the
numeric keys.
GHI
PQRS
or
ABC
2
1
JKL
4
5
TUV
7
8
SPEAKER
DEF
3
MNO
6
WXYZ
9
5. Making
Phone Calls
3
Speak with the other party wh en they
answer.
•• If you pressed the SPEAKER key,
pick up the handset to talk.
61
Making Telephone Calls
Comments:
•• While the handset of the fax is lifted (off hook), an extension phone
connect ed directly to the fax c annot be used to speak w ith the other party.
•• T he f ax may interrupt a voic e call receiv ed on an ext ensi on ph one if the
reception mode is se t to A.M . and there is a period of si le nc e du ring the
conv ersation. If you are on a tone dial phone, y ou can prevent this by
pressing any three keys on the phone immediat ely after you answer. (Note:
Do not enter the code to activ ate fax receptio n: 5, *, *.)
Chain Diall ing
After lifting the handset, you can dial any comb inat ion of Normal
Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For
example, if you have stored an area code or an access code for a
special service in a Rapid Key, you can press the Rapid Key for that
area code or access code, th en dial t he remainder of the number by
pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED
DIAL key and entering a two-digi t Spe ed Dial num ber.
Using the SEARCH/R key
You can use the SEARCH/R key to search for a Rapid Key or Speed
Dial number. First search for the number as described in Using the
SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 2,
then pick up the han dset or press th e SPEAKER key. The number
will be dialled aut omat icall y (do not press the START key).
Redial
The last number called can be redialled by pressing the REDIAL key
(it is not necessary to pick up the handset or press the SPEAKER
key). When the other party answers, pick up the han dset t o talk.
62
Making Telephone Calls
Issuing tone signa ls
If you are on a pulse dial line, you c an use the "*" key to temporarily
issue tone signals when you press t he numeric keys. This allo ws you
to use certain telephone services which require entering tone signals.
When you need to enter one or more tone sign als, pr ess the "*" key
and then press the appropriate numeric keys.
To change back to pulse mode, simpl y hang up (the diall in g mod e
automatic ally changes back to the sett ing of Option S etting 9 when
you hang up).
PBX operations
If your fax is connected to a PBX, you can use it to perform the
following operations:
♦ Making enquiry calls: During a call, you can put the other party
on hold, make a further call to a third party, and then go back to
your original caller.
♦ Transferring calls: You can transfer a call to another number on
the same PBX without operator assistance.
Your fax is also fully compatibl e with British Telecom Network
Services and Telecom Eireann Phone Plus Services an d can be used in
conjunction with any facili ty that requires a recall command .
Note: To perform PBX operations, Option Setting 15 must be set to the
appropriate recall mode for your PBX (see Chapter 8, Optio nal Settings).
Check your PBX manual or consult your supplier for the correct recall
mode. If you are using British Telecom Network Services or Telecomm
Eireann Phone Plus Services, Option Setting 15 must be set to time-break
recall. (This is the initial factory setting).
63
5. Making
Phone Calls
Making Telephone Calls
Making enquiry calls
1
During the telephone conversation,
press the SEARCH/R key. This puts
the other party on hold.
2
When you hear the dial tone, dial the
number of the third pa rty for the
enquiry call.
3
When you have finished the enquiry
call, you will be automatically returned
to the original caller as soon as the
third party hangs up.
SEARCH
R
Transferring calls
1
During the telephone conversation,
press the SEARCH/R key. This puts
the other party on hold.
2
When you hear the dial tone , dial the
number to which you want to transfer
the call. When the other party answers,
hang up, and the call will be
transferred.
•• If the other party does not answer,
press the SEARCH/R key again to
return to the original caller.
64
SEARCH
R
Answering
6
Chapter
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax
machine’s TEL. SET socket. This will allow you t o receive both
voice messages and faxes when you are out.
♦ Important: If the answering machine is not conn ected to the
1
Remove the seal covering the TEL. SET sock et .
Machine Connection
extension telephone soc ket on the fax as shown, the set-up will
not operate correctly.
2
Connect the answering machine’s telephone line plug to the TEL.
SET socket using the extension telephone socket adaptor provided.
♦ Eire: Insert the plug of the answering machine line directly into
the TEL.SET socket .
TEL.
SET
TEL.
LINE
To answering machine’s
telephone line socket
Machine
6. Answering
65
Activating the Answering Machine Hookup
Changing the outgoing message
The outgoing message (OGM) of your answering machi ne shoul d be
changed to inform callers who want to send a fax to press their Start
key. For exampl e, your message mig ht go as follows :
"Hello. You’ve reached the ABC company. No one is availabl e to take
your call right now. Please le ave a message after the beep or press
your facsimile Start key to send a fax. Thank you for calling."
Comments:
•• It is advisabl e to kee p the lengt h of the m essa ge under 10 sec ond s. If it is too
long, you may have difficulty receiving faxes sent by automatic dialling.
•• Your callers can even leave a voice message and send a fax message on the
same call. Modi fy you r outgoing message to explain that they can fi rst lea ve
a voice message, and then press their Start key to send a fax.
Using the Connection
1
Set the reception mode of your fax to A.M. by pressing the
RECEPTION MODE key.
RECEPTION
MODE
2
Set your answ ering machine to auto answer.
•• Your answering machine must be set to answer on a maximum of
TEL
FAX
A.M.
two rings. If not, you may not be able to receive faxes sent by
automatic dialling.
•• If your answering machine has a toll saver function, make sure that
it will answer by the fourth ring.
66
Activating the Answering Machine Hookup
Note: If your answering machine has a remote retrieval function, make
sure the code used to activate remote retrieval is diff erent from the code
used to activate fax reception with an extension telephone (see Chapter 3,
Receiving D ocuments). If they are the same, entering the code from an
outside telephone to retrieve messages will cause the fax machine to be
activated.
How answering ma chine mode operates
While you are out, all of your incoming call s will be answered by the
answering machine and its outgoing message will play. Voic e callers
can leave a message. During this time, your fax will qui etly moni to r
the line. If your fax detects a fax tone or a duration of silence greater
than four seconds, it will take over the line and begin receptio n.
♦ If the connection is not good or there is noise on the line, the
answering machine and/or fax machine may not respond properly.
♦ The call counter on your answering machine may indicate that
voice messages were received, when only fax messages were
received.
Note: To prevent the fax from taking over the line and beginn ing reception
if you call in from an external phone or answer on an extension phone,
press any three keys (oth er than the code to activate fax reception, "5",
"*", and "*") on the dial pad of the phone. This can only be performed
from a phone capable of tone dialling.
When you return and
turn off your answering
machine, be sure to
change the reception
mode back to FAX/TEL,
FAX, or TEL!
Machine
6. Answering
67
Activating the Answering Machine Hookup
Optional A.M. Connection Settings
If necessary, you can use the following sett in gs to improve th e
response of the answering machine connection to incoming calls.
Quiet Detect Time
This function causes the fax machine to take over the line and begin
reception if a certain duration of silence is detected after the answering
machine answers.
Time selections for the period of silence are 1 to 10 seconds. Quiet
Detect Time has been set to 4 seconds at the factory. This gives the
best performance with most answering machines; however, you may
need to adjust this settin g depending on the discon ne ct time of your
answering machine.
♦ Some answer ing machines may have unusually fast disconnect
times (equal to or very slightly less than 4 seconds), which means
that the answering machine may disconnect the line before fax
reception can begin. In this case, try a Quiet Detect Time setting
of about 3 seconds.
♦ If the fax machine is interrupting callers before they can leave a
message, try a longer Quiet Detect Time setting. If your outgoing
message includes a period of silence, make sure that the setting is
longer than that period of silence, or re-record your outgoing
message to shorten the silence.
To change the Quiet Detect Time setting, reset Option S ett ing 11 as
explained in Chapte r 8, Option Settings.
Note: Quiet Detect Time can be turned off by entering "00" for the time.
Note, however, that the fax machine will not be able to receive faxes sent
manually by Normal Dialling.
68
Activating the Answering Machine Hookup
Select Au to Rece ive
When this function is turned on, your fax will answ er the call after 5
rings if the answering machine for some reason fails to answer before
that time. This ensures that you wil l receive fax messages even if the
answering machine’s tape fills up or the answering machine is not
turned on.
This function has been turned off at the factory. If you want to turn it
on, reset Option Settin g 14 as explained in Chapter 8, Option Sett in gs.
Note: When this function is turned on, make sure that the answering
machine is set to answer on 4 r ings or less. If it isn’t, the fax will always
answer first, preventing callers from leaving voice messages.
Quiet Detect Start Timing
This setting can be used to delay th e start of the Quiet Detect Time
function. For exampl e, if you want to insert a pause at the beginnin g of
your answering machine’s outgoin g message to ensure clear detection
of fax signals, you can use this settin g to delay the start of silence
detection so that the pause wil l not cause the fax to take over the line.
Quiet Detect Start Timin g has been turned off at the factory. If you
want to use this function, turn it on by resetting Optio n Set ting 12 to
the desired delay time (1 to 15 seconds). This procedure is explained
in Chapter 8, Option Settings. As a general guide, the delay time
should be slight ly longer than t he pau se before the outgoi ng m essage.
Off Hook Hold
This setting can be used to make the fax autom aticall y take over the
line and attempt reception after a set number of seconds.
For normal operation , we recommend that you do not turn this
function on; howev er, if you ar e having tro ubl e receivin g faxes in
A.M. mode, yo u can try various t im e settings t o se e if it helps. Turn
the function on by setting Option Settin g 13 to the desired number of
seconds (1 to 255 seconds). This procedure is explained in Chapter 8,
Option Setting s.
Machine
6. Answering
69
Special
7
Chapter
Caller ID
If you subscribe to a caller identification service from your telephone
company, you can set your fax to display t he name and numb er of the
caller while the fax rings.
Important:
•• To use this function, you must subs cribe to a calle r identification
•• Your fax may not be compatible with some caller iden tific atio n
•• Caller ID may not function if th e machine is connect ed to a PBX.
Functions
service from your telephone company.
services.
1
Press these keys:
The display will show:
2
Press the * key three times.
The display will show:
3
Press 1 to turn on Caller ID, or 2 to turn
it off.
The display will show:
70
OPTION SETTING
CALLER-ID
COVER SHEET MODE
FUNCTION
YES
1
or
4
NO
2
4
Press the STOP key to return to the
STOP
date and time display.
•• Set Option Sett ing 3 (Number of Rings to Answ er) to 2 or more rings
(see Chapter 8).
How Caller ID oper ate s
When you receive a call, the name and/o r phone number of the caller
will alternately appe ar in the display, beginni ng ju st before the second
ring. The informat ion will continue to be di splayed until you pick up
the handset, or until the f ax answers aut omat icall y if it is in FAX
mode.
Note: At present most caller-id equipped teleph one networks only
supply the caller’s number, t herefore the caller’s name will only
appear providing that the caller’s name and number have been
programmed i nto memory.
Display example:
Caller ID
DOE JOHN 444-555-6666
Caller’s name Caller’s number
Display messages
One of the following mess ag es will appe ar while the f ax rings i f caller
information is not availabl e.
NO SERVICE No caller information was received from your
telephone company. Make sure that the telephone
company has activated your service.
CALLER-ID
ERROR
Noise on the telephone line prevented reception
of caller information.
WITHHELD Caller information was not provided by the
telephone company at the caller’s request.
71
Functions
7. Special
Caller ID
Viewing the Call er ID list
If you subscribe to a Caller ID service and have turned on the Caller
ID function, your fax machine will keep information on the most
recent 20 calls and faxes you have received. You can view this
information, which consi st s of the name and numbe r of each caller, in
the Caller ID List.
♦ After you have received 20 calls, each new call will delete the
oldest call.
Note: At present most caller-id equipped telephone netwo rks only
supply the caller’s number, therefore the caller’s name will only
appear providing that the caller’s name and numbe r have been
programmed into memory.
Follow the step s below to view th e Caller ID List in the di spl ay . If
desired, you can immediately di al a numb er when it app ears.
To print out the list, see Chapter 9, Printi ng Report s and Lists .
1
Press these keys:
The display will show:
2
Press the * key to scroll through the
list from the most recent call, or the #
key to scroll through the list from the
oldest call.
72
SEARCH
R
REVIEWING CALLS
2
or
3
If you want to dial one of the numbers
in the list, scroll through the list until
the number appears in the display.
•• If you want to send a fax, load the
document and the n press the
START key.
•• If you want to make a voice call,
pick up the handset or press the
SPEAKER key. Dialing will begin
automatically. (If you pressed the
SPEAKER key, pick up the handset
when the other party answers.)
4
Press the STOP key when you have
finished viewing the list.
Caller ID
START
STOP
To delete calls from the calle r lis t
If you want to delete a single call from the caller list, press the "0" key
while the call appears in the display. If you want to delete all calls
from the list, hold the "0" key down for at least 3 seconds while you
are viewing any number in the list.
Priority Cal l
If desired, you can set your fax to make a special ringing sound when
you receive a call from a designated pho ne numb er. This lets yo u
know immediatel y who is callin g wit hout having to look at t he disp lay.
To use this function, enter the desi red phone num b er by follo wing the
steps below (only one phone number can be entered).
73
Functions
7. Special
Caller ID
1
Press the keys shown at right.
FUNCTION
PRIORITY CALL # will appear in the
display.
2
Press 1 to enter a number, or 2 to clear
a number. (If you pressed 2, go to Step
1
or
4.)
3
Enter the phone number, including the
area code, by pressing the number keys
5 5 5 1
(max. of 20 digits).
4
Press the START key and then the
STOP key.
START
Note: This facility will not work if the calli ng party has instructed th e
telephone network to withhol d thei r Caller ID information.
3
2
3 4
2
(Example)
STOP
Blocking voice calls
With Caller ID turned on, you can use the Ant i Junk Fax funct ion
described in Blocking Reception of Unwanted Faxes in this chapter to
prevent voice calls as well as fax receptions (the Anti Junk Fax
function can normally only prevent faxes).
In this case, when a voice call or a fax transmission comes in from a
number you hav e speci fied as a "Junk Num ber", your f ax will br eak
the connection as soon as it receives the calling pho ne numb er from
the caller ID service (before the second ring).
To use this function, set Opt ion Settin g 17 to YES as described in
Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk
Number List as explain ed in Blocking Reception of Unwanted Faxes in
this chapter.
Note: This function wil l not blo ck a call from a numb er which has
been entered into the ma chine as the Pri orit y Call num ber.
74
Cover Sheet
You can have the fax generate a cover sheet and send it as the last
page of each of your fax transmis sions.
You can select a
message.
For the recipient’s name
to appear, you must dial
using a Speed Dial or
Rapid Key number with
the name programmed.
Your name and number
must be programmed as
explained in Chapter 1.
Cover Sheet
Follow the steps below to turn on the cover sheet function . Once the
cover sheet function is turned on, cover sheets will be included wit h all
tranmissi ons until you turn it off.
1
Press these keys:
FUNCTION
4
The display will show:
OPTION SETTING
2
Press these keys:
The display will show:
COVER SHEET MODE
75
Functions
7. Special
Cover Sheet
3
Press 1 (YES) to turn on the cover
sheet function, or 2 (NO) to turn it off.
The display will show:
AUTO PRINT OUT
YES NO
or
1
2
4
Press the STOP key to return to the
date and time display.
STOP
Selecting a header message (optional)
When the cover sheet function is turned on, you can also select a
message which will appear as a header at the top of the cover sheet.
Note that the message selection is onl y effective for one transmission .
1
Load the document(s).
•• The document must be loaded
before a message can be selected.
•• The cover sheet function must be
turned on.
2
Press these keys:
The display will show:
COVER SHEET HEAD
76
FUNCTION
5
3
Select a message by entering a number
from 1 to 4:
1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE
4
Dial the receiving machine and
transmit the document.
Note: To cancel a cover sheet header setting, press the STOP key or
remove the document from the feeder.
1
Cover Sheet
(Example)
77
Functions
7. Special
Batch Page Numbering
Batch Page Numbering
You can change the page numbering of the transmit ted docum ent from
simple numbering ("P.0 1", "P.02" , etc.) to batch numberi ng, which
means that a slash and the total number of pages being sent are added
after each page number (for example, "P. 01/ 05" , "P.02 /05 ", etc.). This
allows the receiver to check for missing pages.
1
Load the document(s).
•• The document must be loaded
before batch page numbering can be
set.
2
Press these keys:
The display will show:
FUNCTION
PAGE COUNTER SET
3
Enter the total number of pages ("01"
to "99") by pressing the number keys.
•• If you are sending a cover sheet, do
not include it in the total number of
pages (the number will be adjusted
automatically).
4
Dial the receiving machine and
transmit the document.
78
0
8
Example:
Eight pages
Batch Page Numbering
Comments:
•• If you nee d to cancel a batch numbe r ent ry, re mo ve t he d o cum e nt f r om the
feeder or press th e STOP key.
•• If the number of pages actually transmitted does not coincide with the batch
number entered, the alarm will sound and PAGE COUNT ERROR will
appear in the display . PAGE E. will also appe ar in the NOTE colum n of the
Transac ti on Re port if it ha s bee n set to print out.
79
Functions
7. Special
Blocking Reception of Unwanted Faxes
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function all ows you to block recepti on of faxes
from parties which you speci fy . This saves paper by not printing out
unwanted "junk" faxes.
To use this function, first turn it on by set ti ng Opt ion Settin g 17 to
YES as explained in Chapter 8, and then ent er the fax numb ers from
which you do not want to receive faxes as shown below.
Comments:
•• Up to 5 numbers can be entered in the Anti Junk Num be r List .
•• The Anti Junk function will not operate for a number which has also been
stored as a Priori ty Ca ll num be r.
•• To clear a number from the Anti Junk Number List , you need to know the
1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print
out the Anti Junk Numbe r L ist as expla ined in Chap ter 9.
1
Press the keys shown at right.
STORE JUNK # will appear in the
display.
FUNCTION
3
2
Press 1 to store a number in the Anti
Junk Numbe r List, or 2 to clear a
number from the list.
3
Storing: Enter a 1-digit number from
1 to 5. This number identifies the
fax/voice number you will store in the
next st e p.
Clearing: Enter the number which
identifies the fax/voice number you
want to clear, and go to Step 5.
80
SET CLEAR
or
1
1
2
(Example)
4
Enter the full number you want to
block (max. of 20 digits).
5
Press the START key.
Blocking Reception of Unwanted Faxes
5
5
5
21
3
4
(Example)
START
6
Return to Step 3 to enter (or clear)
another number, or press STOP to ex it.
STOP
Step 3 or
81
Functions
7. Special
Polling (Requesting a Fax Transmission)
Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a
document (previously loaded in its feeder) to your machine without
operator assistance. In other words, the receiving fax machine, not the
transmitting fax machine, initiates the transmission. You can use your
machine to both poll and be polled by others.
To use the polling function, you must first set Rapid Key 05/POLL for
use as a polling key. This is done by changing Option Setting 18, as
described in Chapte r 8, Option Settings. (Note that when Rapid Key
05/POLL is set as a polling key, it cannot be used for Rapid Key
Dialling.)
Requesting transmission
Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial
Note:
location, press the
SPEED DIAL
corresponding to the Rapid Key.
key and then enter the 2-digit number
Dial the fax machine you want to poll
1
using one of the following methods:
Pick up the handset (or press the
•
SPEAKER key) and dial the full
number. Wait for the fax
answerback tone.
Press the SPEED DIAL key and
•
enter a 2-digit Speed Dial number.
Enter the full number using the
•
numeric keys.
Press Rapid Key 05/POLL.
2
If you used the handset, replace it
•
when POLLING appears in the
display. Reception will begin.
82
05/POLL
GHI
PQRS
(Example)
ABC
DEF
3
2
1
JKL
MNO
4
7
6
5
TUV
WXYZ
9
8
Polling (Requesting a Fax Trans mission)
Being polled (polling standby)
To let another fax machine poll your machine, si mp ly set the reception
mode to FAX, and load the docum ent(s) to be sent .
Transmission will take place when the other fax machine calls your
machine and activates polling. Aut omat ic reception is poss ible whilst
your fax is on polling standb y.
Polling security
Polling Security allo ws you t o preven t unauthori zed po ll ing of your
machine. When this function is turned on, polling will only take place
when the fax number of the polling fax machine has been entered in
your machine’s list of permitted fax num bers (called "passcode
numbers"). The number of the polling fax must also be correctly
programmed into itself for identificati on.
To use Polling Security, follo w the steps below to turn the function
on, and then enter permitt ed numbers as sho wn on th e followi ng page.
1
Press the keys shown at right.
ENTRY MODE will appear in the
display.
2
Press the # key three times.
SECURITY SELECT will appear in
the display.
3
Press 1 to turn polling secu rity on, or 2
to turn it off.
4
Press the START key and then the
STOP key.
FUNCTION
1
START
or
3
2
Functions
7. Special
STOP
83
Polling (Requesting a Fax Transmission)
Storing and clearing fax numbers for polling permission
You can store up to 10 fax numbers in your machine’s l ist of permit ted
numbers.
1
Press the keys shown at right.
ENTRY MODE will appear in the
display.
2
Press the # key four times.
PASSCODE # MODE will appear in
the display.
3
Press 1 to store a number, or 2 to clear
a number.
4
Storing: Enter a 2-digit number from
01 to 10. This number identifies the
fax number you will store in the next
step.
Clearing: Enter the number which
identifies the fax number you want to
clear, and go to Ste p 6.
FUNCTION
0
3
or
1
1
(Example)
2
5
Enter the fax number (max. of 20
digits).
6
Press the START key.
7
Return to Step 4 to enter (or clear)
another number, or press STOP to ex it.
84
0
6 2 1 3
Step 4 or
START
(Example)
STOP
3
7
P
001
Timer Operations
Timer Operations
The Timer function allows you to set a transmiss ion and/or pol li ng
operation to be performed automatically at a time you specify. One
transmission ope ration and one polling operation can be set at the
same time, and the times th ey will be performed can be specified up to
24 hours in advance.
As an example, you can use this function t o take advantage o f
off-peak telephone rates without having to be there when the operation
is performed.
Note: Only a Speed Dial number can be used to dial the receiving machine.
Setting a timer operation
1
Press the keys shown at right.
TIMER MODE w ill appear in the
display.
FUNCTION
1
2
Press # to set a transmission operation
(SEND MODE), or * to set a polling
operation (POLLING MODE).
3
Press 1 to select SET.
or
1
4
Enter the time at which you want the
operation to take place in 24-hour
format (2 digits for the hour and 2
digits for the minute).
5
Press the START key.
0
START
9
2
Example: 9:25
5
Functions
7. Special
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002
Timer Operations
6
Enter the Speed Dial number of the
receiving fax machine.
0
5
•• If this is a polling op era tion, go to
Step 9.
7
Press the START key.
8
Adjust the resolution and/or contrast if
RESOLUTION
(Example)
START
desired (skip to the next step if you
don’t want to change settings).
9
Press the START key and then the
STOP key. If this is a transmission
START
operation, load the document in the
feeder sometime before the specified
time of transmission.
To cancel an operation
If you need to cancel an operation after it has been set, follow the steps
below.
1
Press the keys shown at right.
FUNCTION
TIMER MODE w ill appear in the
display.
STOP
1
2
Press # to cancel a transmission
operation, or * to cancel a polling
or
operation.
3
Press 2 to select CLEAR.
4
Press the START key and then the
STOP key.
86
2
STOP
START
Option
8
Chapter
The option setti ngs let you custom ise you r fax to better suit your needs.
An initial sett in g has been made for each option at th e factory. You can
change a setting by following th e steps described for each option below.
Settings
Settings
8.Option
FUNCTION
4
or
First press FUNCTION
and 4, then press # or
*
to scroll through the
options.
Setting 1: FINE RESOLUTION PRIORITY
This option set s the defaul t resolu ti on (the re sol ution use d if a setti ng is not
made with the
(YES) to set the default resol ut ion to FINE, or 2 (NO) to set it to STANDARD.
• Initial setting: 2
FUNCTION
RESOLUTION key) for transmitting documents. Press 1
Display
will show:
GRAY SCALE LEVEL
FINE PRIORITY
YES
1
4
NO
2
or
STOP
Setting 2: GREY SCALE SETTING
This sets the gr ey scale use d for the HAL F TONE resolution setti ng. Press 1
for 16 levels (t his gi ve s lowe r quali ty and fa ste r tra nsm issi on) or 2 for 64 lev els
(this gives hig her qualit y and slowe r tr ansm ission).
• Initia l setti ng: 2
FUNCTION
16
64
2
Press
NUMBER OF RINGS
4
or
1
until
display
shows:
GRAY SCALE LEVEL
STOP
87
Option Settings
Setting 3: NUMBER OF RINGS AUTO RECEPTION
This sets the number of rin gs your fax allows bef ore answerin g an inco mi ng
call in FAX and TEL/FAX reception modes. Enter any number from
• In itial setting: 1
1 to 5.
FUNCTION
4
Press
until
display
NUMBER OF RINGS
shows:
Enter a number
from
1 to 5
RECALL INTERVAL
STOP
Setting 4: RECALL INTERVAL
This set s the amount of tim e you r fax will wai t betwe en a uto mati c redials
when the line is busy. Enter
maxim um of
• In itial setting: 05
FUNCTION
15 minutes.
4
01 for 1 minute, 02 for 2 minutes, etc ., up to a
Press
until
display
RECALL INTERVAL
shows:
Enter a number
from
01 to 15
RECALL TIMES
STOP
Setting 5: RECALL TIMES
This sets the maximum number of times your fax will automatically redial if
the line is busy. Enter any number from
from
00 to 03).
00 to 04. (In Eire , enter any number
• In itial setting: 02
FUNCTION
Enter a number
from
88
4
00 to 04
Press
until
display
shows:
TEL/FAX REMOTE #
RECALL TI MES
STOP
Option Settings
Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)
If you hear a fax tone when you answer a call on a tone dial extension phone
connecte d to the sam e line as the fax , yo u ca n ma ke the fax begin reception by
pressing
number oth er t han
5,
*
, and * on the phone. Use this se tting if you want to use a
5 to begin fax reception. You can enter any number from 0
to 9.
• Initial setting: 5
FUNCTION
Enter a number
from
0 to 9
4
Press
REMOTE RECEPTION
until
display
shows:
TEL/FAX REMOTE #
STOP
Setting 7: REMOTE RECEPTION SELECT
If you don’t intend to use the above TEL/FAX RE MOTE NUMBER, you can
turn detection of the num ber off. This wil l ensure that the fa x never mistakenly
attempts to begin reception if it detects a signal similar to the TEL/FAX
REMOTE NUMBER while you are talking on an extension phone. Pre ss 1 to
turn detection on , or
• Initial setting: 1
2 to turn dete ct ion off.
Settings
8.Option
FUNCTION
4
Press
until
display
REMOTE RECEPTION
shows:
YES NO
or
1
2
TRANSACTION LIST
STOP
Setting 8: TRANSACTION REPORT PRINT SELECT
This sets t he condi ti on fo r pri nti ng ou t a Tra nsac tion Report. Enter a number
from
1 to 5 as follows:
1 (ALWAYS PRINT ):
A report will be printed after each transmission,
reception, or error.
2 (ERR/TMR PRINT ):
A report will be printed after an error, timer
operation, or memory operation.
3 (SEND ONLY):
4 (NEVER PRINT ):
5 (ERROR ONLY):
• Initia l setti ng: 3
FUNCTION
4
A report will be printed only after a transmis sion.
A report will never be printed.
A report will be printed only af ter an error occurs.
Press
until
display
TRANSACTION LIST
shows:
Enter a number
from
1 to 5
DIAL MODE
STOP
89
Option Settings
Setti ng 9: DIAL MODE
This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you
are on a pulse dial line.
• In itial setting: 1
FUNCTION
4
Press
until
display
DIAL MODE
shows:
TONE PULSE
or
1
2
PSEUDO RING DUR.
Setting 10: PSEUDO RINGING DURATION
This sets t he du rat io n of pse udo ri ngi ng when the reception mode is set to
TEL/FAX. Enter a number from
1 to 4 as follows:
Eire: Settings 3 and 4 are not available.
1 (15 SEC.):
2 (30 SEC.):
3 (60 SEC.):
4 (120 SEC.):
15 seconds
30 seconds
60 seconds
120 seconds
STOP
• Initia l setti ng: 1
FUNCTION
4
Press
until
display
PSEUDO RING DUR.
shows:
Enter a number
from
1 to 4
QUIET DET ECT TM.
Setting 11: QUIET DETECT TIME
When an answering machine is connected to the fax, the fax will take over the
line and begi n re ce ption if it detects a cert ai n du r at ion of sil ence after the
answering machine answers a call. This set s the duration of silence (in
seconds). Ente r a numbe r from
• Initia l setti ng: 04
FUNCTION
4
01 to 10, or enter 00 to turn off the funct io n.
until
Press
display
QUIET DETECT TM.
shows:
Enter a number
from
00 to 10
QUIET START TIME
90
STOP
STOP
Option Settings
Setting 12: QUIET DETECT START TIMING
This setting can be used to delay the sta rt of the Quie t Detec t Time func tion
used for an answering mach ine connec ti on. E nter a 2-dig it number equal to the
desired num be r of sec ond s of the del ay (01 to 15), or en ter 00 for no del ay .
(See Chapte r 6 for mor e deta il s.)
• Initial setting: 00
FUNCTION
4
Press
until
display
QUIET START TIME
shows:
Enter a number
from
01 to 15
OFF HOOK HOLD
STOP
Settin g 13: OFF HOOK HOL D TIME
This setting can be use d to ma ke t he fa x au tomatically ta ke o v er t he l ine a set
number of seconds afte r an answering machine connecte d to the fax answers.
Set the num be r of seconds by enterin g a 3-d igi t nu mber (
001 to 255), or enter
000 to turn off the functi on. (Se e Chapt er 6 fo r mo re deta il s. )
• Initia l setti ng: 000
FUNCTION
4
Press
until
display
OFF HOOK HOLD
shows:
Enter a number
from
001 to 255
SELECT AUTO RCV
STOP
Settings
8.Option
Setting 14: SELECT AUTO RECEIVE
Press 1 to have the fax answer a call if an answering machine connected to the
fax does not answer within 5 rings. Press
2 to turn the functio n off. (Se e
Chapter 6 for more details.)
• Initia l setti ng: 2
FUNCTION
4
Press
until
display
SELECT AUTO RCV.
shows:
YES
1
or
NO
2
PBX RECALL
STOP
91
Option Settings
Setting 15: PBX RECALL
This sets the recall mode used for transf err ing calls on a PBX or utilisi ng BT
Network servi ces. Re fe r to your PBX manu al or consult your suppl ier for t he
correct sett ing if the fact ory se tt ing is ina ppr opri at e. E nte r
1 for earth recall, 2
for time brea k rec all, or 3 fo r no operation.
1:
2:
3:
• Initial setting: 2
Earth
Time break recall
No operation
FUNCTION
4
Press
until
display
PBX RECALL
shows:
Enter a number
from
1 to 3
FAX SIGNAL RX
STOP
Setting 16: FAX SIGNAL RECEIVE
Your fax will automatically begin re ce pti on i f you he ar a high-pitched fax tone
after answeri ng a call. If yo u use a comput er fax mode m on the same l ine, you
must turn this func ti on off in order to pre ven t you r fax from mistakenly
attempting to rece ive doc um ents sent from the comp ute r fax mo dem. Press
turn the funct ion on, or
• Initia l setti ng: 1
FUNCTION
4
2 to turn it off.
Press
until
display
FAX SIGNAL RX
1 to
shows:
YES NO
or
1
2
JUNK # CHECK
STOP
92
Option Settings
Setting 17: JUNK NUMBER CHECK
Press 1 to prevent reception from fax numb ers enter ed in the Anti Jun k Num ber
2
List. Press
•
Initial setting:
FUNCTION
to allow reception from all numbers.
2
until
4
Press
display
JUNK # CHECK
shows:
YES NO
or
1
2
POLLING
STOP
Setting 18: POLLING
Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you
want to use it as a regular Rapid Key.
•
Initial setting:
FUNCTION
2
4
Press
until
display
POLLING
shows:
YES NO
or
1
2
CALLER-ID
STOP
Settings
8.Option
Setting 19: CALLER ID
If you subscribe to a caller ID service and want to use the Caller ID function,
1
. To turn Caller ID off, press 2. (Caller ID is explained in more detail in
press
Caller ID
•
Initial setting:
FUNCTION
in Chapter 7.)
2
4
Press
until
display
CALLER-ID
shows:
YES NO
or
1
2
COVER SHEET MODE
STOP
93
Option Settings
Setting 20: AUTO COVER SHEET
Press 1 (YES) to have the fa x aut omatically gene ra te a cover sh e et and send i t
as the last page of each transmissio n. Press
• Initial setting: 2
2 (NO) to turn the function of f.
FUNCTION
4
Press
until
display
COVER SHEET MODE
shows:
YES NO
or
21
AUTO PRINT OUT
STOP
Setting 21: ACTIVITY REPORT AUTO PRINT OUT
Press 1 to have your fax automatic al ly print out an Activit y Rep ort once eve ry
30 operati ons. (The l ist can stil l be pri nte d out on de ma nd whe n desired.) Press
2 to turn automati c print -ou t off .
• Initial setting: 2
FUNCTION
4
Display
will show:
AUTO PRINT OUT
YES NO
or
21
FINE PRIORITY
STOP
94
P
001
9
Printing
Chapter
You can print out lists showing setti ngs and information entered in the
fax. You can also have the fax automatically print out a report on
transactions after they are made. The lists and the report are described
below.
Printing a list
1
Press these keys:
Reports and Lists
FUNCTION
2
Lists
9. Printing
The display will show:
2
Press the # key or the * key until the desired list appears in the
display.
3
Press the START key.
Activi ty Repor t
This report shows informati on on your most recently performed send
and receive operations (a combined maximum of 30 operations can
appear). The report is divi ded in to two pa rts: the TRANSMIS S IONS
ACTIVITY REPORT, which sho ws inform ation on transm issio ns, and
the RECEPTIONS ACTIVITY REPORT, which sh ows in formati on
on receptions.
LISTING MODE
or
START
95
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002
Printing Reports and Lists
If Option Setting 2 1 (Auto Print Out) is set to YES, a report will
♦
be automatically printed out whenever information on 30
operations has accumulated. (A report can still be printed on
demand at an y time.)
♦ All information is erased a fter a report is printed out. If automatic
print-out is disabled and print-out has not been pe rformed
manually for 30 ope rations, the information on the oldest
operation will be overwritten each time a new operation is
performed.
Explanation of headin gs
SENDER/
RECEIVER
PAGES Number of pages transmitted or received.
NOTE
The fax number of the othe r m a chi n e in vol v e d in t he transact i on. In the ca se
of a transmission, the number dialled appears. In the case of a reception, the
prog ramme d I D o f t he se ndi ng ma chin e a ppe ars. I f th is machi ne doe s n ot
have an ID function, the communication mode will appear (for example,
"G3").
OK - Transmission/reception was normal.
P.FAIL - A power failure occurred. If you have power and the problem
persi sts , t ry a di ffe ren t ou tle t. I f ne ce ssar y, have an ele ct ric ian ch eck yo ur
power lines.
JAM - A problem with the paper or original document occurred. Make sure
the paper or document is l oaded properly. Make sure the operation panel is
shut securely.
NO PAPER - You ran out of paper during rece ptio n.
96
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003
COM.E-0 to COM.E-7 - A telephone line error prevented the transaction.
See
Line Error in Chapter 11.
CANCEL - Transmission was cancelled because the STOP key was
pressed, no document was in the feeder, or the other machine requested
transmission using a function which your fax does not have. If you were
attempting to fax, make sure a document is in the feeder. If you were
receiving, contact the faxing party to see how they are trying to send to you.
Timer List
This list shows the timer operations which are currently set.
Printing Reports and Lists
Lists
9. Printing
Telephone Numbe r Lis t
This list shows the fax and voice num be rs which have been stored fo r
automati c di alling.
97
P
004
Printing Reports and Lists
Passcode List
This list shows setting s made for polling security, you r name and
fax/telephone number as entered in the machine, and a sample of the
header printed at th e top of every page you transmi t (HEADER
PRINT).
Option Setting List
This list shows the current status of the option sett ing s.
98
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005
Printing Reports and Lists
Anti Junk Number List
This list shows the numbers that are blocked by the Anti Junk functio n.
Caller ID Lis t
This list shows informatio n about your most recent calls (maxi mum of
20 calls). (This list is only available if you are using the Caller ID
function.)
Lists
9. Printing
99
P
006
Printing Reports and Lists
Print Setup List
This list shows the current status of the printing sett ings a ccessed by
pressing the FUNCTION key and th e 6 key.
Transaction Report
This report is printed out autom aticall y afte r an operation is complete d
to allow you to check t he result. The fax is set at th e factory to print
out the report after every transmission, but you can change the setting
to have it printed out under a variety of other condition s. This is done
by changing Opti on Sett ing 8 as described in Chapter 8.
♦ The same headings appear in the Transaction Report as in the
Activity Report. See Activity Report in this chapter for an
explanation of the headings.
♦ The Transaction report cannot be printed out manually.
100
10
Chapter
Fax print head
Clean the printing head frequently to assure optimum printing
performance.
First unplug the telephone line, then unplug the power lead.
1
Pull the paper release plate for war d an d re move the pap er .
2
Maintenance
10.
Mainenance
Open the operation panel (grasp the finger hold and pull up), and
3
then pull the release on the right side of the machine forward to open
the print compartment cover.
101
Maintenance
4
Take the imaging film cartridge out of the print compartment and
place it on a sheet of paper.
5
Wipe the print head and roller with isopropyl alcohol.
Roller
Caution!
•• Do not use benze ne or thinne r. Avoid touc hi ng th e pri nt head wit h har d
objects.
•• The print he ad ma y be hot if your fa x mac hin e ha s just recei ved a large
number of documents. If this is t he c ase , a llo w the pri nt he ad to cool pr ior to
cleaning.
102
Print head
6
Place the imaging film cartridge back in the print compartment.
Maintenance
7
Gently close the print compartment cover (press down on both sides
to make sure it clicks into place), and then close the operation panel.
8
Reinsert the paper in the paper tray and push the paper release plate
back down.
10.
Mainenance
103
Maintenance
Scanning glass and rolle rs
Clean the scanning glass and rollers frequent ly to ensure the quality of
transmitted images and copies. Open th e operation panel (grasp th e
finger hold and pull up), and wipe th e scanning gl ass and roll ers with a
soft cloth.
♦ Make sure that all dirt and stains (such as correcting fluid) are
removed, as dirt and stains will cause vertical lines on transmitted
images and copies.
♦ Adhesive cellophane tape is useful for removal of debris from the
rollers. (Take care not to leave any pieces of tape on the rollers.)
Document
rollers
Caution: When wiping,
take care not to damage
any of the protruding parts
on the underside of the
operation panel.
Scanning glass
The housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
•• Do not use benze ne or thinne r. These solvents may damage or disco lour the
machine.
104
11
Chapter
Troubleshooting
Problems and Solutions
Answering mac hine conne c tion
Problem Check and remedy
The answering mach in e
connection does not oper ate
properly.
•• Make sure your fax machine ’s recept ion mode is
set to A.M.
•• Make sure your fax machine ’s TEL. LINE socket
is connected to the wall socket.
Make sure your f ax mach in e’s TEL. S E T sock et
is connected to your answer ing mach ine’s
telephone line socket (not the answeri ng
machine’s ext ensio n phone sock et).
•• Make sure your answering machine’s ou tg oing
message is under 10 seconds.
•• Make sure that Opt ion Set ting 11 ( Q uiet Detect
Time) is set to thr ee or f our seconds (see
Chapter 8).
11.
Troublesho otin g
105
Problems and Solutions
Line error
Problem Check and remedy
LINE ERROR a ppears in
the display and/or a
transaction report is print ed
out with COM. E- and a
numbe r fr o m 0 to 1, 2, 3, 4,
5, 6, or 7 in t he NOTE
column.
•• Try the transac tion again. If the er r or per sist s,
check the following:
•• Check the connection. The cord from the TEL.
LINE socket to the wall socket shou ld be no
longer than two met ers.
•• Make sure there are no modem devices sharing
the same telephone line.
•• Check with the other party to make sure their f ax
machine is functioning prop er ly.
•• Have your telephone line check ed for line noise.
•• Try connecting yo ur fax to a different te lephon e
line.
•• If the problem still occurs, your fax m ac hine may
need service.
Dialing and transmission problems
Problem Check and remedy
No dial tone when you pick
up the handset or pr ess th e
SPEAKER key.
Dialling is not possible.
106
•• Make sure the hands et cor d is connect ed to the
correct so cket. See
Chapter 1.
•• Make sure the power cor d is proper ly plugg ed
into a power outlet.
•• Make sure that the teleph one line is pr operl y
connected to both the TEL. LINE socket and the
wall socket.
Handset
in
Connections
in
Problems and Solutions
•• Make sure that the fax is set to the correct
dialling mode for your telephone line. See
Option Setting 9 in Chapt er 8.
The power is on, but no
transmission takes place.
Nothing is printed at the
receiving end.
A distorted ima ge i s
received at the other end.
•• Make sure that the receiving m ach ine has fax
paper.
•• Make sure that the telephone line cord is
plugged into the TEL. LI N E sock et, an d not th e
TEL. SET socket.
•• If the receiving machine is in manual mode with
no attendant, reception will not be possible.
•• If the receiving machine is not a Sharp model,
make sur e it is G 3 com p at ib le .
•• Check the display for error messages.
•• Pick up the handset and chec k for a dial tone.
Call the receiving machine by norma l (manual)
dialling, and confirm its res ponse.
•• Make sure that the document for transmission is
placed face down in the feeder .
•• Noise on the telephone line may cause
distortion. Try send ing the docu ment again.
•• Make a copy of the doc um ent on your fax . If the
copy is also distor ted, your fax m ay ha ve a
problem. If the pro blem persists, call f or ser vice .
11.
Troubleshooting
Reception and copying problems
Problem Check and remedy
The power is on, bu t no
reception take s place.
The printing paper comes
out blank when you tr y to
receive a docume n t.
•• Make sure the wall soc ket is conne ct ed to th e
TEL. LINE sock et , an d not the TEL. SET socket.
•• Make sure that the do cum en t is loaded proper ly
in the feeder of the transm itting m ac hine. Print a
report or ma ke a cop y to conf irm the pr int in g
ability of your machine.
107
Problems and Solutions
General print quality is poor.
•• It is important to select a pape r that is
appropriate for the thermal transfer printer in
your fax. We recomm e nd using laser quality
paper that has a very smooth finish. Copier
paper will work, but it sometimes tends to yield a
lighter print quality.
The received documen t is
faint.
Received images are
distorted.
The quality of copies is poor
and/or black spots appear .
Reception/copyin g is
inter ru pted.
A received document or
copy prints out in strips.
•• Ask the other party to sen d higher con tras t
document s. If the contrast is still too low, your
fax may have a pr ob le m . Print a rep or t or make
a copy to check your fax’s pr int in g ability.
•• Noise on the telephone line may cause
distortion. Have the othe r party tr y sendin g the
document again.
•• The print hea d m ay be dir ty. See
in Chapter 10.
Fax print head
•• Make a copy of another document on your fax. If
the copy is also distor t ed, your f ax may h a ve a
problem. If the pro blem persists, call f or ser vice .
•• Any dirt or material on the sca nning glas s will
cause spots to appea r on copies an d
transmit ted f axes . Clean the fax print hea d and
the scanning glass as explained in Chapter 10.
•• If reception or copying takes place continuously
for a long time , the pr int head ma y overh e at.
Turn off the power and let it cool down.
•• Make sure the operat ion pa nel and t he print er
compart m ent cover un der the oper ation p a nel
are completely closed (press down on both
sides of each). (To close t he print er
compart m ent cover, grasp the top of the
operation panel and pull to open it, and then
press down on both sides of the pr int er
compart m ent cover.)
108
General proble m s
Problem Check and remedy
Information cann ot be
programmed in the fax.
Problems and Solutions
•• Make sure the fax is plugged in and the imaging
film and paper have been loaded. (Programming
is not possible if the imaging fi lm and prin ting
paper have not been loaded.) See
and
Imaging Film
Chapter 1.
Loading Printing Paper
Loading the
in
Nothing appear s in the
display.
The machine does not
respond when you press
any of its keys.
Autom at ic do c um ent
feeding does not work for
transmission or copying.
Voice calls taken on an
extension phone are
interru pt ed by t he fax.
No reception occur s whe n
polling is attempted.
•• Make sure the power cord is pr ope rly plug ged
into a power outlet.
•• Connect another electrical applian ce to the
outlet to confir m that it has power.
•• If a beep sound is not made wh e n you pres s th e
keys, unplug the power cord and then plug it
back in several seconds later.
•• Check the size and weight of the document (see
Transmittable documents
in Chapter 2).
•• The fax may interrupt during a voice call if the
receptio n mode is set to A.M. To prev ent
interrupt ion on a tone dial exte nsion ph one,
press any three ke ys on the ex te nsion ph one
after answering . (Note: Do not enter th e code to
activate fax reception.)
•• Make sure you ha ve not r un out of paper.
•• Make sure the transmitting m ac hine is in
automatic reception mode.
•• If the transmitt ing machine has polling secur ity,
make sur e that your fax num b er has been
entered bot h in your m ach ine and in the
transmit tin g machine .
11.
Troublesho oting
109
Display Messages
Messages and Signals
Display messages
Note: If you h ave turned on the Caller ID function, s ee Caller ID in
Chapter 7 for display messages related to Caller ID.
The print com p a rt m ent cover (under the operation
panel) is open. Open the operation pa nel (g rasp the
COVER OPEN
top and pull toward you ), and the n press do wn fir m ly
on both sides of the print com p ar tme nt cover to close
it.
DOCUMENT JAMM E D
FILM E ND
FUNCTION MODE The FUNCTION key has been press ed.
LINE ERROR
LINE IS IN USE
NO DATA
The original document is jam med. See the f ol low ing
section,
The imaging film may need replacement. Check the
film and replace if necessa ry.
Transmiss io n or recept ion was n o t succes sful. Pr ess
STOP to clear the messag e, and then t ry again. If the
error persists, see
Solutions
An extension phone connect ed to the fax is being
used. Do not lift the fax’s han dset or atte mpt
transmission at this time, as this will inter ru pt the
conversation on t he ex te nsion ph one.
This appears if you attem pt to search for an
automatic dialling number when none have been
stored.
Clearing Paper Jams
Line Error
in this chapter .
.
in
Problems and
110
NO # STORE D
OUT OF PAPER
ON HOOK DIAL
Display Messages
You have tried to dial or clear a Rapid Key or Speed
Dial number that hasn’t bee n progr am m ed (a ful l
number hasn’t been assigned to it).
You are out of printing paper (or the paper release
plate is open). Load paper as described in
Printing Paper
The SPEAKER key has been pr ess ed and the fax is
waiting for you to dial. (To ret urn to the dat e and tim e
display, press the SPEAKER key again.)
in Chapter 1.
Loading
OVER HEAT
PAPER JAMMED
READY TO SEND
RECALLING
SEARCH DIAL
TOTAL PAGE(S) 01 Number of pages t ra nsmitted, received, or copied.
The print head has ov erheat e d . Opera tion may be
continued once it cools .
The printing pa per is jamm e d. See the following
section,
A document has be en loade d and the fax is wait in g
for transmission or copyin g instru ctio ns.
This appears if you attem pt to send a fax by
automatic dialling and the line is busy or the
receiving fax machine does not answer . Your fax
machine will automat ically r eat tem pt the call. (S ee
Automatic Redialling
Dialling
The SEARCH/R key has been pressed. Press # or
to search for an autom atic dialling num ber , or press
STOP to return to the data and t ime display. (See
Clearing Paper Jams
in
in Chapter 2.)
Using the SEARCH/R key
Automatic Dialling
in Chapter 2.)
.
Sending a Fax by Automatic
in
Sending a Fax by
*
111
Display Messages
Audible signals
Continuous tone 3 seconds
Indicates the end of
transmission, reception, or
copying.
Intermittent tone
(3 bleeps)
Rapid intermittent tone
5 seconds
(1 second on,
1 second off)
35 seconds
(0.7 seconds on ,
0.3 seconds off)
Indicates incomplete
transmission, reception, or
copying.
Indicates that the ha ndse t is
off hook.
112
Clearing Paper Jams
Clearing Paper Jams
Clearing a jam med docum e nt
If the original document doesn’t feed properly during transmission or
copying, or DOCUMENT JAM MED appears in the disp lay, first t ry
pressing the START key. If it doesn’t f eed out, rem ove it as follows :
Important:
Do not try to remove a document without opening the operation
panel. This may damage the feeder mechanism.
1
Open the operation pa nel by grasping
the finger hold and pulling up.
11.
Troublesho oting
2
Remove the document.
3
Close the operation panel, making sure
it clicks into place.
Click!
113
Clearing Paper Jams
Clearing ja mm e d printing pape r
1
Pull the paper release plate forward
and remove the paper.
2
Open the operation panel (grasp the
finger hold and pull up), and then pull
the release on the right side of the
machine forward to open the print
compartment cover.
3
Gently pull the jammed paper out of
the machine , making sure no torn
pieces of paper remain in the print
compartme nt or rolle rs.
114
4
Gently close the print compartment
cover (press down on both sides to
make sure it clic ks into place), and
then close the operation panel.
Clearing Paper Jams
5
Reinsert the paper in the paper tray and
push the paper release plate back down.
11.
Troubleshooting
115
QUICK REFERENCE GUIDE
INSTALLATION
1
2
TEL.
SET
TEL.
LINE
3
1. Connect the handset as shown.
2. Plug the power lead into an earthed, 230 V
outlet.
3.
Plug one end of the telephone line into the
socket on the rear of the fax, and the
LINE
other end into a telephone wall socket.
Connecting an answering machine and/or
extension telephone
TEL.
SET
TEL.
LINE
TEL.
ENTERING YOUR NAME AND
NUMBER
1. Press:
Display shows:
2. Press:
3. Enter your fax number (max. of 20 digits) by
pressing the number keys.
♦If you make a mistake, press the
to move the cursor back to the mistake, then enter
the correct number or letter.
4. Press:
5. Enter your name by pressing the appropriate
number keys as shown below.
♦To enter two letters in succession that require
the same key, press the
entering the first letter.
A =
B =
C =
D =
E =
F =
G =
H =
I =
FUNCTION
OWN NUMBER SET
START
START
J =
K =
L =
M =
N =
O =
P =
Q =
R =
3
SPEAKER
SEARCH/R
key after
S =
T =
U =
V =
W =
X =
Y =
Z =
SPACE =
key
1.
Remove the seal covering the
TEL. SET
socket
on the rear of the fax. Connect an extension
telephone or answering machine to the
socket, using the socket adapter if required.
SET
TEL.
2. If desired, connect an extension phone to the
answering machine.
116
DEF
GHI
PQRS
ABC
JKL
TUV
SYMBOLS
MNO
WXYZ
SPEED DIAL
REDIAL
SEARCH
SPEAKER
Deletes highlighted
letter.
Upper/lower case
shift key.
Moves cursor to the
R
left.
Moves cursor to the
right.
Press either key one or more times to select
and enter a symbol.
6. When finished, press:
START
STOP
SETTING THE DATE AND TIME
SENDING DOCUMENTS
Press:
Press the
FUNCTION
Display shows:
START ke y :
3
DATE & TIME SET
START
Enter two digits for the Day (01 through 31).
Enter two digits for the Mont h (01 thro ug h 12).
Enter four digit s for the Year (Ex: 1999).
Enter two digits for the Hou r (00 throu gh 23).
Enter two digits for the Minu te (00 throu gh 59).
When finished, press:
START
STOP
STORING AND CLEARING
NUMBERS FOR AUTO
DIALLING
1. Press:
Display shows:
2.
Press
num ber.
3. Enter a 2-digit Speed Dial number (from 01 to
05 for Rapid Key Dialling, or 06 to 45 for Speed
Dialling). (If you are clearing a numb er, go to
Step 7.
4. Enter the full telephone/fax number.
5. Press:
FUNCTION
3
FAX/TEL # MODE
1 to s tore a number or 2 to clear a
START
Place your document
(up to 10 pages) face
down in the document
feeder.
Normal Dialling
1. Lift the handset or press
SPEAKER
2. Dial the fax number.
3. Wait for the reception tone (if a person answers,
ask them to press their Start key)
4. Press:
START
Rapid Key Dialling
Press the appropriate Rapid Key. Transmission
will begin automatica lly.
Speed Dialling
1. Press:
SPEED DIAL
2. Enter 2-digit Speed Dial number.
3. Press:
START
RECEIVING DOCUMENTS
FAX
TEL
14 FEB 10:30
A.M.
Fax
tone
14 FEB 10:30
14 FEB 10:30
14 FEB 10:30
TEL/FAX
FAX
TEL
A.M.
TEL/FAX
FAX
TEL
A.M.TEL/FAX
FAX
TEL
A.M.
TEL/FAX
START
RECEPTION
Press:
MODE
FAX mode: The fax automatically answers and
receives the incoming document .
TEL mode:
RECEIVING
6. Enter the name of the location by pressing
number keys (max. of 20 characters). (Refer to
the letter entry table in ENTERING YOUR
NAME AND NUMBER.)
7. Press:
START
STOP
TEL/FAX mode :
The fax machine automatically answers on one
ring and receives faxes. Voice calls (including
manually dialled fax transmi ssions) are signal led
by a special ringing sound.
A.M. mode: Select this mode when an answering
mach ine is con nected to the fax and the answering machine is turned on.
117
Index
A
A.M. reception mode, 31, 54, 66
Activit y Rep ort , 95
Automatic printin g, 94
Answering machine connection
Connecting, 65
Off Hook Hold, 69, 91
Quiet Detect Star t Timin g, 69, 91
Quiet Detect Time, 68, 90
Select Auto Receive , 69, 91
Troublesh oot ing , 10 5
Anti junk fax, 80
Anti Junk Fax (Anti Junk Number), 93
Anti Junk Number List, 99
Audible signals, 112
Auto cover sheet, 94
Automatic dialling, 47
Automat ic dia lling, storing num be rs, 44
B
Batch pag e numbe ring, 78
C
Call er I D, 70
Call er ID List, 72
Chain Dia lling, 62
Cleaning, 101, 104
Contrast, 39
Copies, 59
Copy cut-off setti ng, 60
Copy/Help key, 11, 59
Cover sheet, 94
D
Date, set ti ng, 28
Dial mode, 90
Diallin g
Direct Keypad, 49
Normal, 41, 61
Rapid Key, 47, 61
Search, 50, 62
Speed, 48, 61
Direct Keypad Dialling, 49
Display, 10
Display messages, 110
Document feeder, 37
Document guides, 37
Document restrictions, 36
Docum ent rollers, 104
Docum ent sizes, 35
Docum ent, maximum scanning si ze, 36
E
Extension telepho ne
Connecting, 17
Using, 56
F
FAX reception mode, 31, 53
Fax Signal Receive, 92
Fine Resolution Pri ori ty, 87
Function key, 11
H
Halftone , 39
Handset, 13
Housing, cleaning, 104
I
Imaging film, lo adi ng a nd re placing, 18
J
Jams, clearing, 113
Junk Number Check, 93
118
Index
L
Letters , en terin g, 26
Line error, 106
Loading prin ting paper, 23
Loading the docu me nt , 37
N
Network Services, 63
Normal Dial ling, 41, 61
Numbe r key s, 1 1
Number of rings in auto answe r mode ,
88
O
Option Setting List, 98
P
Panel release, 11
Paper jams, clearing, 114
Passcode List, 98
Pauses in automat ic dialling, 44, 49
PBX setting (Recall mode), 92
Phone Plus Services, 63
Polling, 82 - 84
Polling key, setting, 93
Print cont rast setting, 24
Print he ad , c le ani ng, 10 1
Print Setup List, 100
Priority Call , 73
Pseudo ring duration, 90
R
Rapid Dia l keys, 11
Rapid Key Dia ll in g, 47, 61
Recall tim e s, 88
Recall Wait Interval, 88
Recepti on m ode
A.M. mode, 31, 54, 66
FAX mode, 31, 53
Setting, 32
TEL mode, 31, 5 5
TEL/FAX mode, 31, 52
Recepti on m ode key , 10, 32
Recepti on Ra ti o setting, 57
Redial key, 10, 42, 62
Redialling, 51, 62
Remote Reception Select, 89
Removing original document, 38
Resolution, 39
Resolution key, 10
Ringing volume, 34
Rollers, cleaning, 104
S
Scanning glass, cleaning, 104
Search Dia ll ing , 50, 62
SEARCH/R key, 11, 62
Sender ’s name and number, entering, 25
Speaker key, 11, 33, 41, 61
Speaker volume, 33
Speed Dial key, 10, 48, 61
Speed Dialling, 48, 61
START/MEMORY key, 11
Stop key, 11
T
TEL reception mode, 31, 55
TEL. LINE jack, 15
TEL. SET socket, 17, 65
TEL/FAX reception mo de, 31, 52
Tel/Fa x Rem ote Number, 89
Telephone line cord, 15
Telephone Number List, 97
Telephone, using as, 61
Time, setting, 28
119
Index
Timer List, 97
Timer oper at ion s, 85
Transac ti on Re port , 100
Transac tion Re port Prin t Selec t, 89
V
Volume keys, 11, 33
120
SHARP ELECTRONICS (U.K.) LT D.
Sharp House, Thorp Road , Newton Heath, Manchester, M40 5BE
SHARP CORPORATION
PRINTED IN SPAIN
(TINSE3947FFZZ)
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