Sharp UX-305 User Manual

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Page 1

MODEL

UX-305

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Page 2

WARNING  FCC Regulations state that any unauthorized changes or modifications to this equipment

not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been teste d and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits a re designed to provid e reasonable pro tection against harm ful interference in a residential inst allation . This equipment genera tes, uses and ca n radiate radio frequ ency energy and, if not installed and use d in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measu res:

 Reorient or relocate the receiving antenna.  Increase the separation between the equipment and the receiver.  Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Teleph one Con su mer Pro te ction Act o f 1 991 make s it u nlawful for any p erson to use a com p uter o r other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a ma rgi n at the top or bo tto m o f each tra nsmi tted page or on the fir st pag e of th e tran smi s sion the following information:

(1) The date and time of transm i ssion . (2) Identification of either the business, business entity or individual sending the message. (3) Telephone nu mber of eit he r the sendi ng machin e, busine ss, busine ss enti t y or indivi dual. In order to program this information into your facsimile machine, please refer to the appropriate instructions

in the operation manua l."

As an ENERGY STAR mined th at t his pr odu ct me ets th e

guidelines for energy efficiency.

partner, SHARP has deter-

ENERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numb ers are locate d on the rear side of the unit . Space is also provided for other relevant information.

Model Number___ ____ ____ ________ ____ ____ ________ ____ ________ ____ ____ ______ Serial Number _____________________________________________________________ Date of Purchase__ __ ____ ____ ____ __ ____ ____ ____ __ ____ ____ ____ __ ____ ____ ____ _ Place of Purchase__________________ ________ ____ ____ ____ ________ ____ ____ ____

Page 3

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automa tic dialing Rapid Key Dialing: 8 numbers

Speed Dia li ng: 80 num be rs

Imagi ng fi lm

Initial starter roll (included with fax ma chi ne ):

32 ft. (10 m) roll (approx. 30 letter-size pages)

Replacement roll:

UX-3CR 98 ft. (30 m) roll (two rolls in

package, one roll yields ap prox . 100 lett er size pages)

Automatic document feeder

Memor y siz e* : 512 KB (approx. 30 average page s) Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Reception mode s TEL/FAX/A.M. (Note: A.M. mode is for c onnect-

Resolutio n

10 sheets m ax .

or 2400 bps

ing an answering m achin e)

Horizontal:

203 pels/inch (8 pels/m m )

Vertical:

Standard: 98 lines/inch (3.85 li nes/mm ) Fine /Halftone: 196 lines/inch (7 .7 lines/mm) Super fine : 391 lines/i nch (15.4 line s/mm)

Note: The facsimile machine is Year 2000 compliant .

* Based on ITU-T Te st Char t #1 at standa rd resolut ion i n Shar p speci a l mod e, excluding time for protocol signals (i.e., ITU-T phase C time only).

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Display 16-digit LCD displa y Recording syste m Thermal transfer recordi ng Paper tray capacity

(16- to 20-lb. paper)

Lett er: 60 s heet s Legal: 30 sheets

Halftone (g ray scale) 64 levels Applicable telephone line Public switched telephon e networ k Compatibility IT U-T (CCIT T ) G3 mode Compression sche me MH, MR, Sharp Scanning method Sheet-feeder CIS (Co ntact Im age Sensor) Effective pri nting width 8.3" (208 mm) max. Input document size

Automatic feeding:

Width: 5. 8 to 8. 5" ( 1 48 to 216 m m) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5. 8 to 8. 5" ( 1 48 to 216 m m) Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanni ng width 8.3" (210 mm) max. Contrast control Automatic/Dar k sel ectable Copy function Standard Telephone function Standard (cann ot be used if power fail s) Power requirements 120 V AC, 60 Hz Operating temperature 41 to 95°F (5 to 35°C) Humidity Maximum : 85 % Power consumption Stand-b y: 4.2 W

Maximum: 100 W

Dimensions Width: 13.5 " (343 m m )

Depth: 10.1" (256 mm) Height: 7.2" (18 2 mm)

Weight Approx. 7.3 lbs. (3.3 kg)

As a part of our pol i cy of continuous improvement, SHARP re se r ves th e r ig ht to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Page 5

Important safety information

• Do not disassemble this machine or att empt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be c onnected to a 120 V, 60 Hz, grounded

(3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. Take

care not to spill any liqui ds on t he ma chine.

• Unplug the machine from the power outlet and telephone jack and consult

a qualified se rvice representative if an y of the followi ng situati ons occur:

- Liquid has been spilled into the machi ne or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noi ses.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representati ve.

• Do not place this ma chine on an unstabl e cart, stand or t able. The machine

could be seriously damaged if it falls.

• Never install telephone wiri ng duri ng a lig htn ing storm .

• Never install telephone jacks in wet locations unless the jack is specifi-

cally design ed for wet locat ion s.

• Never touch bare telephone wires or terminals unless the telephone line

has been disconnected at the network inte rface.

Page 6

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other th an a cordless ty pe) duri ng an electri cal

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily

accessible.

Important:

•• This fac sim i le ma chi ne is not desi gne d for use on a line which ha s cal l

waiting, call forwa rdi ng, or cert ain oth er special servic es offere d by your telephone comp any . If you attem pt to use t he fax mac hin e in conj unc tion with any of these servi ce s, you may ex per ience err ors dur ing transm issi on and reception of facsimile messages.

•• This facsimile machine is not compatible with digital telephone systems.

Page 7

Table of Contents

1 Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Num ber. . . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Tim e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Selecting the Recepti on Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2 Sending Documents 33

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automat ic Diali ng . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 Receiving Documents 50

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4 Making Copies 56

5 Making Telephone Calls 59

6 Answering Machine Hookup 62

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Activating the Answering Machi ne Hookup . . . . . . . . . . . . . . . . . . . . 63

Page 8

7 Special Functions 65

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 79

Sending Docu ments From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 83

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

8 Option Settings 88

9 Printing Reports and Lists 96

10 Maintenance 102

11 Troubleshooting 106

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Ordering parts 117

FCC Regulatory Information 118

Quick Reference Guide 119

Guia de Consulta Rapid a 121

Index 123

Page 9

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset cord

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your d ealer or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

Page 10

A Look at the Operation Panel

TEL FAX

A.M.

030201

08/POLL07060504

1212

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

Press this key to dial a 2-digi t Sp eed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last num ber dialed.

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays mes sages and promp ts during op erati on and programming.

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay will point to the currently selected reception mode.

RESOLUTI ON k ey

Press this key to adjust the resolution and contrast before sendin g or copying a document.

Page 11

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the hands et when the hands et is lifted, th e vo lume of the spe aker when the SPEAKER key has been pressed, or the volume of the ringer at all other tim es.

FUNCTION key

Press this key to select various special functions.

Panel rel ease

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter n umb ers and letters duri ng number/name storing procedures.

HOLD/SEARCH ke y

Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the othe r party on hold.

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker when sending a document. Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must atta ch the Rapi d Key labels.)

STOP key

Press this key to cancel operat ion s befo re they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory befo re sending i t.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, pr ess this key to print out the Help List , a quick reference guide to the operation of your fax.

Page 12

Connections

Points to keep in mind w hen setting u p

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possibl e that condensation may form on the scann ing glass, preventi ng prop er scanning of documents for transmission . To remove the condensation, turn on the power and wait approximately two hours before usin g the machine.

Page 13

Handset

Connect the handset as shown and pla ce it on th e handset r est.

♦ The ends of the handset cord are identical, so they will go into

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Connections

1. Installation

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Page 14

Connections

Power c or d

Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty .

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: If your area experien ces a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Page 15

Telephone li ne c ord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall tel ephone jack.

TEL.

SET

TEL. LINE

Connections

1. Installation

Be sure to insert the telephone line cord into the

TEL. LINE jack. Do not insert it into the TEL. SET jack!

Comments:

•• Your fa x is set for t ouc h-t one dia li ng. If you are on a pulse di al (rot ar y) li ne ,

you must set the fax for pulse dia ling by cha ngi ng Opt ion Sett in g 8. This procedure is desc ri bed in Cha pt er 8, Option Settings.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 12 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

Page 16

Connections

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Attach the ori ginal document sup port.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Page 17

Connections

Extension phone (optional)

If desired, you can connect an extension ph one to the TEL. SET jack on the fax.

♦ To connect an answering machine to your fax, see Chapter 6,

Answering Machine Hookup.

Remove the seal covering the TEL. SET jack.

Connect the extension p hone line to the TEL. SET jack.

1. Installation

TEL. SET

TEL. LINE

Page 18

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by gra sping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.

Pull the green rele ase on the right side of the machine forward, and open the print compartment cover.

Page 19

Loading the Imaging Film

If you are installi ng the imaging film for t he first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of th e cartridge) and turn it over.

Remove the used film from the cartridge.

1. Installation

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GR EEN GEARS!

Page 20

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stre tch).

Slot

Large gear

Protrusion

Page 21

Loading the Imaging Film

Insert the la rge gear into the large holder on the imaging film cartridge (make sure i t clicks into place) , and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

1. Installation

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Page 22

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment c over (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading the Printing Paper.

FUNCTION

Display shows:

INITIALIZE FILM

When to replace the ima ging film

Replace the imaging film when the display sh ows:

FILM END

Use the following imagi ng film, whi ch is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Page 23

Loading Printing Paper

You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and siz e of the paper you are loading.

♦ Paper from 16 to 20 lbs. (6 0 to 75 g/m

Letter siz e : 60 shee ts Legal size: 30 sheet s

♦ Paper from 20 to 24 lbs. (7 5 to 90 g/m

Letter siz e : 50 shee ts Legal size: 25 sheet s

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you.

1. Installation

Insert the sta ck of paper into the tray, pri nt side down.

•• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side may result in poor print quality.

print side of

Page 24

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumul ate in th e outpu t tray. This may obstruct the outlet and cause paper jams.

The fax has been se t at the factory to scale the size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

FUNCTION

The display will show:

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

1 2

The display will show:

COPY CUT -O FF

Press the STOP key to return to the date and time display.

STOP

Page 25

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast. Depending o n the type of paper you have loa ded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

1. Installation

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT .

NORMAL LIGHT

The display will show:

PAPER SIZE SET

Press the STOP key to return to the date and time display.

STOP

Page 26

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set

Once you enter this information, it will automatically appear at the top of each fax page you send.

the date and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages.

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

FUNCTION

ENTRY MODE

Page 27

Press the # key twice:

Entering Your Name and Fax Number

1. Installation

The display will show:

Press the START/MEMORY key.

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

OWN NUMBER SET

START/MEMORY

ENTER FAX #

can be entered.

•• To insert a space be twe en digits, press the # key.

•• If you make a mistake, press the HOLD/SEARCH key to mov e

the cursor back to the mistake and then enter the correct number. The new numb er will replace the old number.

Example:

Press the START/MEMORY key to enter the fax number in memory.

START/MEMORY

The display will show: ENTER YOUR NAME

Cursor: A dark square mark in the display that indicates where a number or lette r will be entered.

Page 28

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same k ey, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

HOLD/SEARCH

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

START/MEMORY

STOP

Page 29

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

STOP key

1. Installation

FUNCTION key

START/MEMORY key

Press these keys:

The display will show:

Press the * key four times.

The display will show:

ENTRY MODE

DATE & TIME SET

Note: The fax is Year 2000 compliant.

FUNCTION

Page 30

Setting the Date and Time

Press the START/MEMORY key.

START/MEMORY

•• The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mista ke, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

Example: January

Enter a two-digit number for the day ("01" to "31").

Example: the 5th

Enter the year (four digits).

Example: 1999

Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the * key to select A.M. or the # key to select P.M .

9 91

A.M. P.M.

Page 31

Press the START/MEMORY key to start the clock.

Setting the Date and Time

1. Installation

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

DAY LIGHT SAVING

STOP

Daylight Saving Time

If desired, you can have the clock move forward and backward automaticall y at th e beginni ng and end of Dayli ght Savi ng Ti me. To turn on this funct io n, press the panel keys as foll ows:

Press these keys:

The display will show:

Press the * key three times.

ENTRY MODE

FUNCTION

The display will show:

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it off.

The display will show:

Press the STOP key to return to the date and time display.

DAY LIGHT SAVI NG

YES

STORE JUNK #

STOP

Page 32

Selecting the Reception Mode

Your fax has three modes for receiving incomin g calls and faxes: TEL mode:

Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by pickin g up the fax machi ne’s han ds et or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select thi s mode when you go out to receiv e voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

RECEPTION MODE

FEB 1 10:30

For more informati on on r e ceivin g faxes in TEL and FAX modes, see Chapter 3, Receiving Documents. For more inform ati on on us ing A.M . mode, see Chapter 6, Answeri ng Machine Hookup.

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.

Page 33

Volume Adjustment

4 7

Speaker

Press the SPEAKER key.

213 5 6 8 0

You can adjust the volume of the speaker, handset, and ringer using the

UP and

DOWN keys.

DOWN key

1. Installation

UP key

SPEAKER

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level , press the SPEAKER key to turn off the speaker.

Display:

SPEAKER: HIG H

SPEAKER: MIDDLE

SPEAKER: LO W

SPEAKER

Page 34

Volume Adjustment

Handset

Lift the handset.

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, replace the handset.

Display:

RECEIVER: HIG H

RECEIVER: MIDDLE

Ringer

Press the UP or DOWN key. (Mak e sure the SPEAKER key ha s not been pressed and the h an dset is not lifted.)

•• The ringer will ring once at the

selected level, then the date and time will reappe ar in the display.

DOWN

If you selected RINGER OFF: OK?,

press the START/MEMORY key.

Display:

RINGER: HIG H

RINGER: MIDDLE

RINGER: LO W

RINGER OFF: OK?

START/MEMOR Y

Page 35

Sending

Chapter

Transmittable Documents

Size and weight

Documents

The size and weight of documents that you can load in the documen t feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a tim e:

216 mm

Minimum size

Minimum weight

148 mm

140 mm

52 g/m²

Maximum size

600 mm

Maximum weight

157 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum size

216 mm

279 mm

2. Sending

Documents

Minimum weight

52 g/m²

Maximum weight

80 g/m²

Page 36

Transmittable Document s

Note: Letters or graphics on the edges of a document will not be scanned.

0.2"(5 mm)

Letters in the shaded area will not be scanned.

0.16"(4 mm)

0.2"(5 mm)

0.16"(4 mm)

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder . If these are not removed , they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, car bon backed, or easily smudged s hould be photocopied, and the copy loaded in the feeder.

Page 37

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

2. Sending

Documents

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show :

READY TO SEND

Adjust the resolution and/or contrast setting (if desired) as explained in the section Resolution and Contras t, then dial the receiving machine as explained in Sending a Fax by Normal Dialing.

RESOLUTION

Page 38

Loading the Document

Removi ng a document from the feede r

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by gra sping the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Page 39

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD f or ordina ry docume n ts. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings .

2. Sending

Documents

HALF TONE: Use HALF TONE for ph otographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Page 40

Resolution and Contrast

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time yo u move through th e list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to trans mit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Page 41

Sending a Fax by Norm al Dialing

Sending a Fax by Normal Dialing

With Normal Dialing , you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you presse d the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialing allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

RESOLUTION

2. Sending

Documents

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 42

Sending a Fax by Normal Dialing

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, ask them

to press their Start key (if you pressed the SPEAKER key, pick up the handse t to speak with them). This causes the receiving machine to issue a rec eption tone.

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.

•• When transmission is completed,

the fax will beep once.

Beep

START/MEMORY

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number dialed. To send a document, proceed from Step 4 of Normal Dialing. Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to indicate that it is ready to receive.

Page 43

Sending a Fax by Automatic Dialing

You can dial a fax or telephone num ber by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-di gi t number.

♦ To use Automatic Dialing, you must first store the full fax or

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 88 Speed Dial numbe rs are av ailable.

Speed Dial numbers 01 through 08 are for Rapid Key (one-touch) Dialing.

Speed Dial numbers 09 through 88 are for dialing with the

SPEED DIAL

1 1

SPEED DIAL key.

SPEED DIAL key

213

Attach the strip of Rapid Key labels above the

5 6

8 0

Rapid Keys.

START/MEMORY

2. Sending

Documents

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Page 44

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pr essing the number keys

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(01 to 08 for Ra pid Key Dialing, 09 to 88 for Speed Dialing).

Enter the fax or voice number by pressing the number keys (max. of

(Example)

32 digits including pauses).

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is required bet ween any of the digits to access a speci al

service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

•• Press the HOLD/SEARCH key to enter a space between digits.

Press the START/MEMORY key.

START/MEMORY

(Example)

Page 45

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

2. Sending

Documents

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialing, you can write the name on the appropriate Rapid Key labe l.

STOP

Step 3 or

Storing area codes and a cc es s codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use thi s number to di al, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialing.

Page 46

Sending a Fax by Automatic Dialing

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you wa nt to clear by pre ssing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

START/MEMOR Y

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

(Example)

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial num be r for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (St eps 4 and 6, respect ivel y).

♦ A lithium battery keeps automati c dialing numbe rs i n memor y

The machine uses a lithium bat tery t o kee p automa ti c di aling number s and other program me d data in memory when the power i s turn ed off. Batte ry power is consumed prima rily when the powe r is off. With the power kept continuou sly of f, the life of t he batt er y is about 5 years. If the batte ry di es, have your dealer or retail er replace it. Do not try to rep lace it yourself.

Page 47

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been stored for Automati c Dial in g as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

2. Sending

Documents

030201

•• The docume nt will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 01, press Rapid Key 01.

Page 48

Sending a Fax by Automatic Dialing

Speed Dialing

Speed Dialing can be used to dial any number that has been st ored for Automatic Dial ing .

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter numbe rs 1 through 9, first

enter 0 and then the number.

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMOR Y

Page 49

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with th e number keys and th en press the START/MEMORY key to begin di ali ng. You c an use thi s method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if

RESOLUTION

desired.

2. Sending

Documents

Enter the number of the receiving machine by pressing the number keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter th e correct digit(s).

GHI

PQRS

START/MEMOR Y

ABC

JKL

TUV

DEF

MNO

WXYZ

Page 50

Sending a Fax by Automatic Dialing

Using the HOLD/SEARCH ke y

If you don’t remember the Rapid Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the HOLD/SEARCH key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you don’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will ca use numbers, not names, to appear when you scroll.

RESOLUTION

HOLD/SEARCH

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Page 51

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names ha ve been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored a t all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

2. Sending

Documents

Automatic rediali ng

If you use automatic diali ng (in cludi ng Di rect Keypad Di alin g) and the line is busy, the machine wil l aut omat icall y redial th e number. The machine has been set at the factory to make 2 redialing attemp ts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 4, and the interval at which redialing takes place with Option Setting 3. See Chapter 8, Option Settings.

Page 52

Receiving

Chapter

Using FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

When the reception mode is set to FAX, the machine wil l automaticall y answer all calls on four rings and re ceive incom ing faxes.

4 rings Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answ ers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

TEL

FAX

A.M.

Note: If you are using distinctive ring, the machine will answer incoming calls after two rings regardless of the setting of Option Setting 2.

Page 53

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

FAX

A.M.

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Documents

3. Receiving

Note: If you have set Option

Setting 12 (Fax signal receive) to NO, press the

START/MEM ORY

key to begin reception.

Page 54

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, pre ss 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Page 55

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feed er.

) if a document is

•• If you have set Option Set ti ng 12 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a touch-tone phone, or walk ov er to the fax , pick up the handset , and press th e START/MEMORY key if you ar e on a pulse dia l phone.

•• The code used to activ ate fax rec ep tion fro m a touc h-t one exten sion phone

(5**) can be changed if de sir ed. See Opti on Se tt ing 5 (Tel/ Fax Remot e Number) in Chapter 8, O p ti on Setting s.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than you r printi ng paper). To turn on th is function, foll ow the st ep s below.

Press these keys:

FUNCTION

Documents

3. Receiving

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Page 56

Receiving Documents

Reception Ratio

The fax has been set at the factory to automaticall y r educ e the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: A utomatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ra tio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Page 57

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possi bl e, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alte rnatin g wit h OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, repl ace the imaging film, or clear the jam, the stored documents will automatically prin t out.

♦ If you received documents in memor y because the fax ran out of

paper, be sure to add pa per which is the same size as the paper

previously used. If not, the document print-out size may not match

the size of the printing paper.

Documents

3. Receiving

Caution!

•• When documents ar e stored in mem ory , do not turn t he po wer of f. This wil l

erase all of the con te nts.

•• If docum ent s rec ei ve d in mem or y are lost due to a power fa il ure or ot her

interruptio n in the power sup ply , a CLEAR RE PORT wil l be printe d out when the power is restore d. This gi ves i nfor ma tion a bout the recep ti ons lo st, includin g the fax num ber s o f the transmitting m ac hi nes i f the y ar e av aila ble.

Page 58

Making

Chapter

Your fax can also be used to make copies. Single and multipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pa ges.)

The display will sho w:

Copies

READY TO SEND

•• Set the resolution and/or contrast if

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MOD E

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’ t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY ke y and go to Step 5.

RESOLUTION

COPY/HELP

Page 59

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the co pies sorted .

Example of three copies each of three originals

Making Copies

SORT

MULTI

Originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, pre ss the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per origina l (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size a djustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Not sorted

(MULTI COPY)

Example: Nine copies per original

Example: 50%

4. Making

Copies

Page 60

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happ ens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printi ng paper, use the copy cut-off sett ing to select whether the remaini ng part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the r emaind er). To change the setti ng, follo w the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT -O FF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP k ey to return to the date and time display.

YES

STOP

Page 61

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialing: Enter the full

•• Rapid Key Dialing: Press the

•• Speed Dialing: Press the SPEED

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

5. Making Phone Calls

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

Page 62

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the other pa rt y.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mod e is set to A.M. and there i s a period of silence du rin g the conversa ti on. If you are on a touch -to ne ph one , you can pre ven t th is by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diali ng

After lifting the handset, you can dial any comb inat ion of Normal Dialing, Rapid Key Dialing and Speed Dialing numb ers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing numb er keys, or pr essin g the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH k ey

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. F irst search for the numb er as described in Usin g the HOLD/SEARCH key in Sending a Fax by Automat ic Dia ling in Chapter 2, then pick up the handset or press the SPEAKE R key. The number will be dialed automat icall y (do not press the START/MEMOR Y key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Page 63

Making Telephone Calls

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pi ck up the handset. If you did not put the handset back in the cradle, press t h e HOLD/SEARCH key again to resume conversation.

5. Making Phone Calls

Page 64

Answering

Chapter

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine’s TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out.

Remove the seal covering the TEL. SET jack.

Connect the answering machine’s telephone line jack to the TEL. SET jack.

Machine Hookup

•• If desired, you can connect an extension phone to your answering

machine’s exte nsion phone jack.

TEL. SET

TEL. LINE

To answering machine’s telephone line jack

Make sure the

TEL. LINE jack

is connected to the wall jack.

Page 65

Activating the Answering Machine Hookup

Changing the outgoing message

The outgoing message (OGM) of your answering machi ne shoul d be changed to inform callers who want to send a fax to press their Start key. For exampl e, your message mig ht go as follows :

"Hello. You’ve reached the ABC company. No one is availabl e to take your call right now. Please le ave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

•• Try to keep the leng th of the message unde r 10 secon ds. If it is too long, you

may have difficult y rec ei vi ng fa xes se nt by aut om at ic diali ng.

•• If your outgoin g messag e must be lon ger than 10 second s, l eave a pause of

about four second s at the begi nni ng of the messa ge . Thi s will giv e your fax a chance to detec t fa x ton es sen t whe n aut om at ic dia ling i s u sed.

Activating the Answering Machine Hookup

Before you go out, activate the answering machine hoo kup as foll ows:

Set the reception mode to A.M.

RECEPTION MODE

Set your answ ering machine to auto answer.

•• Your answering machine must be set to a nswer on a max imum of

TEL

FAX

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialing.

•• If your answering machine has a toll saver f unction, make sure that

it will answer by the fourth ring.

Machine

6. Answering

Page 66

Activating the Answering Machine Hookup

How the hookup operates

While you are out, all of your incoming call s will be answered by your answering machine and its outgoing message will play. Voic e callers can leave a message. During this time, your fax will qui etly moni to r the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin receptio n.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX or TEL!

Page 67

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identificati on

•• Your fax may not be compatible with some caller iden tific atio n

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.)

FUNCTION

OPTION SETTING

CALLER-ID

YES

If you selected 1 (YES), the display will show:

AREA CODE # MODE

Functions

7. Special

Page 68

Caller ID

Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.)

SET

CLEAR

The display will show:

Enter the three digits of your area code.

Press the START/MEMORY key to store your area code.

The display will show:

Press the STOP key to return to the date and time display.

ENTER AREA CODE

START/MEMORY

COVER SHEET

STOP

How Caller ID oper ate s

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginnin g just before the second ring. The information wi ll conti nue to be displ ay ed unti l you pick up the handset, or unt il the fax answers automatic ally if it is in FAX mode.

(Example)

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will app ear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Page 69

Displ ay messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No calle r information was received from your

telephone company. Make sure that the telephone company has activated your service.

Caller ID

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not

have a caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Press these keys:

The display will show:

HOLD/SEARCH

REVIEWING CALLS

Functions

7. Special

Page 70

Caller ID

Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press t he START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

START/MEMORY

Press the STOP key when you have

STOP

finished viewing the list.

To delete calls from the Ca ll er ID lis t

If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seconds while you are viewing any number in the list .

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Page 71

Press the keys shown at right. PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

4.)

Enter the phone number, including the area code, by pressing the nu mber keys (max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

FUNCTION

5 5 1

START/MEMORY

(Example)

STOP

Caller ID

3 5

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (th e Anti Junk Fax functio n normally only bl ocks f axes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 13 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function canno t be used if you are using the Distinctive Ring function.

Functions

7. Special

Page 72

Distinctive Ring

Important:

•• To use distinctive ring, you mus t subscrib e to a distin ctive ring

service from your local phone company. Do not turn on this function if you do not subscribe to a distin ctive ring service.

•• Your fax may not be compatible wit h some dist inct ive ring servic es.

Distinctiv e ring is a service offered by some local telephone companies whereby they assign an additional second nu mber to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring servic e, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second num ber as an exclusive f ax numb er.

To have your fax automatically answer when your second number is called, follow the st eps below:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

OPTION SETTING

DISTINCTIVE RING

Page 73

Distinctive Ring

Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.

RING PATTERN 1: Two short rings.

RING PATTERN 2: One short, one long, and one short ring.

RING PATTERN 3: Two short rings and one long ring.

STANDARD RING: Your standard (normal) ring pattern.

OFF SETTING: Turn distinctive ring off.

The display will show:

Press the STOP key.

Set the reception mode to FAX.

RECEPTION MODE

FAX SIGNAL RX

STOP

TEL

FAX

A.M.

When using distinctiv e ring, you must set the reception mode of your fax to FAX. When your designated fax numb er is dialed, you r fax will automaticall y answer and begin receptio n after two rings. Not e that other devices on the same line will also ring until yo ur fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

Note: If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

Functions

7. Special

Page 74

Broadcasting

This function allo ws you t o send th e same docu ment to as many as 20 different locations with just one operation. First sto re the document in memory, then enter the numbers of the receiving machines. The document will be transmitted t o each location .

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s). The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Dial the receiving machines (maximum of 20) using one or both of the following methods:

•• Enter one or more Speed Dial

numbers by pressing the number keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

••

Set the resolution and/or contrast if desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Page 75

Press the START/MEMORY key. Transmission will begin.

Broadcasting

•• A Transaction Re port is

automatica lly printed out after Broadcasting is completed. Check the "Note" column of the r eport to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Functions

7. Special

Page 76

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmis sions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmissi ons until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys: The display will show:

COVER SHEET

Page 77

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

Cover Sheet

Press the STOP key to return to the date and time display.

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is onl y effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys: The display will show:

COVER SHEET HEAD

FUNCTION

Functions

7. Special

Page 78

Cover Sheet

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

(Example)

Page 79

Batch Page Numbering

You can change the page numbering of the transmit ted docum ent from simple numbering ("P.0 1", "P.02" , etc.) to batch numberi ng, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/ 05" , "P.02 /05 ", etc.). This allows the receiver to check for missing pages.

Load the document(s).

•• The document must be loaded

before batch page numbering can be set.

Press these keys: The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01" to "99") by pressing the number keys.

•• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

Example: Eight pages

Functions

7. Special

Page 80

Batch Page Numbering

Comments:

•• If you nee d to cancel a batc h num ber entry, re mo ve t he d o cum e nt from the

feeder or press th e STOP key.

•• If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display . PAGE E. will also appe ar in the NOTE colum n of the Transac ti on Re port if it ha s bee n set to print out.

Page 81

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function all ows you to block recepti on of faxes from parties which you speci fy . This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by set ti ng Opt ion Settin g 13 to YES as explained in Chapter 8, and then ent er the fax numb ers from which you do not want to receive faxes as shown below. If you are using the Caller ID function, you can also enter voice num bers.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as expla ined in Chap ter 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

Press 1 to store a number in the Anti Junk Numbe r List, or 2 to clear a number from the list.

Storing: Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next st e p. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

SET CLEAR

(Example)

Functions

7. Special

Page 82

Blocking Reception of Unwanted Faxes

Enter the full number you want to block (max. of 20 digits).

Press the START/MEMORY key.

START/MEMORY

(Example)

Return to Step 3 to enter (or clear) another number, or press STOP to ex it.

STOP

Step 3 or

Page 83

Sending Documents From Memory

With this function, the original document is scanned immediatel y, stored in memory, and then transmit ted once the connecti on to the receiving machine is made. This is convenient when transmittin g to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s). The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the START/MEMORY key and then 1.

The display will sho w:

ENTER STATION #

RESOLUTION

START/MEMORY

Functions

7. Special

Page 84

Sending Documents From Memory

Enter the number of the receiving machine using one of the following methods:

01 02 03

•• Press a Rapid Key.

•• Press the SPEED DIAL key and

enter a Speed Dial number.

•• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

•• The document will be scanned and

START/MEMOR Y

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the docum en t is being scanned, MEMORY IS FULL will app ear in the dis play.

(Example)

♦ Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also nee d to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Page 85

Polling (Requesting a Fax Trans mission)

Polling (Requesting a Fax Transmission)

Polling allows you to call anoth er fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates th e trans mission. You can use your machine to both poll and be polled by ot hers.

To use the polling function , you mus t first set Rapi d Key 08/POLL fo r use as a polling key. This is done by ch angin g Opti on S ett ing 14, as described in Chapter 8, Option Settings.

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

(Example)

PQRS

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

•• Enter the full number using the

numeric ke ys.

Press Rapid Key 08/POLL.

•• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

08/POLL

Functions

7. Special

Page 86

Polling (Requesting a Fax Transmission)

Being polled (polling standby)

To let another fax machine poll your machine, si mp ly set the reception mode to FAX, and load the docum ent(s) to be sent .

Transmission will take place when the other fax machine calls your machine and activates polling. Aut omat ic reception is poss ible while your machine is on polling standb y.

Polling security

Polling Security allo ws you t o preven t unauthori zed po ll ing of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax num bers (called "passcode numbers"). The number of the pol li ng fax must also be programmed in itself for identification .

To use Polling Security, follo w the steps below to turn the function on, and then enter permitt ed numbers as sho wn on th e followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times . SECURITY SELECT will appear in the display.

Press 1 to turn polling secu rity on, or 2 to turn it off.

Press the START/MEMORY key and then the STOP key.

FUNCTION

START/MEMORY

STOP

Page 87

Polling (Requesting a Fax Trans mission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s l ist of permit ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Ste p 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START/MEMORY key.

Return to Step 4 to enter (or clear) another number, or press STOP to ex it.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Functions

7. Special

Page 88

001

Timer Operations

The Timer function allows you to set a transmiss ion and/or pol li ng operation to be performed automatically at a time you specify. One transmission ope ration and one polling operation can be set at any one time, and the times th ey will be performed can be specified up to 24 hours in advance.

As an example, you can use this function t o take advantage of lower nighttime telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE w ill appear in the display.

FUNCTION

Press # to set a transmission operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).

Press the * key to select A.M. or the # key to select P.M.

Press the START/MEMORY key.

START/MEMORY

Example: 9:25

Page 89

002

Enter the Speed Dial number of the receiving fax machine.

Timer Operations

•• If this is a polling operation, go to

Step 10.

Press the START/MEMORY key.

Adjust the resolution and/or contrast if

START/MEMORY

RESOLUTION

(Example)

desired (skip to the next step if you don’t want to change settings).

Press the START/MEMORY key and then the STOP key. If this is a

START/MEMORY

transmission operation, load the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE w ill appear in the display.

STOP

Press # to cancel a transmission operation, or * to cancel a polling

operation.

Functions

Press 2 to select CLEAR.

Press the START/MEMORY key and then the STOP key.

STOP

START/MEMORY

7. Special

Page 90

Option

Chapter

The option setti ngs let you custom ize your fax t o better suit yo ur needs. An initial sett in g has been made for each option at th e factory. You can change a setting by following th e steps described for each option below.

Settings

FUNCTION

First press FUNCTION and 4, then press # or

to scroll through the

options.

Setting 1: FINE RESOLUT IO N PRIORIT Y

This option sets the default resolution (the resolut ion used if a setting is not made with the RESOLUTION key) for transmitt ing documents. Press 1 (YES) to set the default resolutio n to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

Display will show:

FINE PRIORITY

YES

STOP

NUMBER OF RINGS

Page 91

Option Settings

Setting 2: NUMBER OF RINGS TO ANSWER

This option sets the numb er of rings the fax machine wait s be fore answering an incomin g call in FAX reception mode. Enter any numb er from 1 to 5 rings.

• Initial setting: 4

FUNCTION

Press

until display

NUMBER OF RINGS

shows:

Enter a number from

1 to 5

RECALL INTERVAL

STOP

Setting 3: RECALL INTE RVAL

This sets the amount of time your fax will wait betw een autom atic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximu m of 15 minutes.

• Initial setting: 05

FUNCTION

Enter a number from

01 to 15

Press

RECALL TIMES

until display shows:

RECALL INTERVAL

STOP

Settings

8. Option

Setting 4: RECALL TIME S

This sets the maximu m number of times your fax will autom at icall y redial if the line is busy. Enter any numbe r from 00 to 10.

• Initial setting: 02

FUNCTION

Enter a number from

00 to 10

Press

TEL/FAX REMOTE #

until display shows:

RECALL TI MES

STOP

Page 92

Option Settings

Setting 5: TEL/FAX REMOTE NUMBER

If you hear a fax tone when you answer a call on a touch-tone extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use t hi s setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.

• Initial setting: 5

FUNCTION

Press

until display

TEL/FAX R EM OT E #

shows:

Enter a number from

0 to 9

REMOTE RECEPTION

STOP

Setting 6: REMOTE RECEPT ION S ELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This wil l ensure th at the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on , or 2 to turn detection off.

• Initial setting: 1

FUNCTION

YES NO

Press

TRANSACTION LIST

until display shows:

REMOTE RECEPTION

STOP

Page 93

Option Settings

Setting 7: TRANS ACTIO N REPORT PRINT SELECT

This sets the condition for print in g out a Transactio n Report . Enter a number from 1 to 5 as follows:

1 (ALWAYS PRINT): A report will be printed after each

transmission, reception, or error.

2 (ERR/TIMER/MEM):A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a

transmission.

4 (NEVER PRINT): A report will never be printed. 5 (ERROR ONLY): A report will be printed only after an error

occurs.

• Initial setting: 5

FUNCTION

Enter a number from

1 to 5

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

Settings

8. Option

Setting 8: DIAL MODE This sets the mode of dialing. P ress 1 if you are on a touch -t one line, or 2 if you are on a pulse dial line. (If you don’t kn ow which t ype of lin e

you have, try making phone cal ls with bo th setti ngs and see which on e works.)

• Initial setting: 1

FUNCTION

TONE PULSE

Press

QUIET DETECT TM.

until display shows:

DIAL MODE

STOP

Page 94

Option Settings

Setting 9: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function. (Note: We recommend that you do not set Quiet Detect Ti me below 3 seconds.)

• Initial setting: 04

FUNCTION

Press

until display

QUIET DETECT TM.

shows:

Enter a number from

00 to 10

FAX RX TAD FAILS

STOP

Setting 10: FAX RECEPTIO N WHE N TAD FAIL S

Press 1 (YES) to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.

• Initial setting: 2

FUNCTION

YES NO

Press

DISTINCTIVE RING

until display shows:

FAX RX TAD FAILS

STOP

Page 95

Option Settings

Setting 11: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Dis ti ncti ve Ring in Chapter 7 for more details.

• Initial setting: 5

FUNCTION

Press

until display

DISTINCTIVE RING

shows:

Enter a number from

1 to 5

FAX SIGNAL RX

STOP

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pit ched fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send document s on the same line, you must turn this function off in order to prevent your fax from mistaken ly attempting to receive documents from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

• Initial setting: 1

FUNCTION

YES NO

Press

JUNK # CHECK

until display shows:

FAX SIGNAL RX

STOP

Settings

8. Option

Setting 13: JUNK FAX NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List. P ress 2 to allow reception from all num bers.

• Initial setting: 2

FUNCTION

YES NO

Press

POLLING

until display shows:

JUNK # CHECK

STOP

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Option Settings

Settin g 14: POLLING

Press 1 if you want to use Rapid Key 08/POLL as a polli ng key. Press 2 if you want to use it as a regular Rapid Key.

• Initial setting: 2

FUNCTION

Press

until display

POLLING

shows:

YES NO

CALLER-ID

STOP

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, press 1 twice, enter your 3-digit area code by pressing the number keys, and then press the START /MEMORY key. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

• Initial setting: 2

FUNCTION

YES NO

until display shows:

If selected

CALLER-ID

AREA CODE # MODE

SET CLEAR

Enter your area code

STOP

If selected

START/MEMORY

ENTER AREA CODE

COVER SHEET

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Option Settings

Setting 16: AUTO COVER SHEE T

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmissi on. Press 2 (NO) t o tu rn the function off.

• Initial setting: 2

FUNCTION

Press

until display

COVER SHEET

shows:

YES NO

AUTO PRINT OUT

STOP

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can stil l be printed out on demand when desired.) Press 2 to turn automati c pri nt -out off.

• Initial setting: 2

FUNCTION

Display will show:

AUTO PRINT OUT

Settings

8. Option

YES NO

STOP

FINE PRIORITY

Page 98

001

Printing

Chapter

You can print out lists showing setti ngs and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START/MEMORY key.

Activi ty Repor t

This report shows informati on on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divi ded in to two pa rts: the TRANSMIS S IONS ACTIVITY REPORT, which sho ws inform ation on transm issio ns, and the RECEPTIONS ACTIVITY REPORT, which sh ows in formati on on receptions.

LISTING MODE

START/MEMORY

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002

Printing Reports and Lists

If Option Setting 1 7 (Auto Print Out) is set to YES, a report will

♦

be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at an y time.)

♦ All information is erased after a report is printed out. If automatic

print-out is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

9. Printing Lists

Explanation of headin gs

SENDER/ RECEIVER

PAGES Number of pages tran smi tt ed or rec ei ve d. NOTE OK - Transmissi on/ rec ep tion was no rm al.

The fax number of the other machine involved in the transaction. If this mach ine does not have an ID function, the comm unicati on mode will appear (for ex ampl e, "G3").

P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electric ia n che ck your po wer l ine s.

JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded prop erly. Make sure the operation pa nel is shut sec ure ly.

NO PAPER - You ran out of paper during re ce pti on.

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003

Printing Reports and Lists

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction . See Line Error in Cha pte r 11.

CANCEL - Transmission was canc elled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you we re receiving, cont act the faxing pa rty to see how they are trying to send to you.

Timer List

This list shows the timer operations that are currently set.

Telephone Numbe r Lis t

This list shows the fax and voice num be rs that have been stored for automati c di aling.