Sharp UX-300 User Manual

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MODEL

UX-300

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARNING

Note:

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harm ful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

   

 FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

This equipment has been tested and found to comply with the limits for a Class B digital device,

Reorient or relocate the receiving antenna. Increase the separation between the equipment and the receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions

in the operation manual."

As an ENERGY STAR® partner, SHARP has deter-

mined that this product meets the guidelines for energy efficiency.

NERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information.

Model Number_____________________________________________________________ Serial Number _____________________________________________________________ Date of Purchase___________________________________________________________ Place of Purchase __________________________________________________________

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialing Rapid Key Dialing: 5 numb ers

Speed Dialing: 40 numbers

Imaging film

Initial starter roll

32 ft. (10 m) roll (approx. 30 letter-size pages)

Replacement roll

UX-3CR

package, one roll yields approx. 100 letter size pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages) Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmission time* Approx. 15 seconds (Sharp special mode) Reception modes TEL/FAX/A.M. (Note: A.M. mode is for connect-

Resolution

10 sheets max.

or 2400 bps

ing an answering machine)

Horizontal:

203 pels/inch (8 pels/mm)

(included with fax machine):

98 ft. (30 m) roll (two rolls in

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm)

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

Display 16-digit LCD display Recording system Thermal transfer recording Paper tray capacity

(16- to 20-lb. paper)

Letter: 60 sheets Legal: 30 sheets

Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT ) G3 mo de Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 8.3" (208 mm) max. Input document size

Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm )

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 60 0 mm )

Effective scanning width 8.3" (210 mm) max. Contrast control Automatic/Dark selectable Copy function Standard Telephone function Standard (cannot be used if power fails) Power requirements 120 V AC, 60 Hz Operating temperature 41 to 95°F (5 to 35°C) Humidity Maximum: 85 % Power consumption Stand-by: 4.2 W

Maximum: 100 W

Dimensions Width: 13.5" (343 mm)

Depth: 10.1" (256 mm) Height: 7.2" (182 mm)

Weight Approx. 7.3 lbs. (3.3 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be som e de v ia tions from thes e va lu e s i n in di vidual units.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Con necting it to any other kind of outlet will damage the machine and invalidate the warranty.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to rest o n the power cord, an d do not install the machine where people may walk on the power cord.

•

Never insert ob jects of any kind into slots or openings on the mac hine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone jacks in wet locations unless the jack is sp ecifically designed for wet locations.

•

Never touch bare telephone wires or terminals unless the telephone line has been discon ne cte d at th e n etw o rk int er face .

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The power outlet must be installed near the equipment and must be easily accessible .

Important:

This facsimile machine is not designed for use on a line which has call

••••

waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone systems.

••••

Table of Contents

1 Installation 7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2 Sending Documents 33

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 Receiving Documents 50

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4 Making Copies 56

5 Making Telephone Calls 59

6 Answering Machine Hookup 62

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Activating the Answering Machine Hookup . . . . . . . . . . . . . . . . . . . . 63

7 Special Functions 65

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 79

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 83

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

8 Option Settings 88

9 Printing Reports and Lists 96

10 Maintenance 102

11 Troubleshooting 106

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Ordering parts 117

FCC Regulatory Information 118

Quick Reference Guide 119

Guia de Consulta Rapida 121

Index 123

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset cord

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

A Look at the Operation Panel

TEL FAX

A.M.

05/POLL04030201

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialed.

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays messages and prompts during operation and

programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display

will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or

copying a docu m en t.

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es.

HOLD/SEARCH key

Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the other party on hold.

SPEAKER key

Press this key to hear the line and fax tones through the speaker when sending a docu m en t. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that

condensatio n may fo rm on th e sc an nin g gla ss , pr ev en t ing pro pe r

scanning of documents for transmission. To remove the condensation,

turn on the power and wait approximately two hours before using the

machine.

Handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the ha ndse t cor d ar e ide ntical, so the y will go into

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Connections

1. Installati on

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Connections

Power cord

Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Caution!

Do not plug the power cord into any other kind of ou tlet. This will damage the machine and is not cover ed under the war ra nty.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

TEL. SET

TEL. LINE

Connections

1. Installati on

Be sure to insert the telephone line cord into

TEL. LINE

the

Do not

insert it into the

TEL. SET

jack.

jack!

Comments:

Your fax is set for touch-to ne di ali n g. If yo u are on a pulse dial (rotary) line,

••••

you must set the fax for pulse dialing by changing Option Setting 8. This procedure is described in Chapter 8,

If you intend to use a computer fax modem on the same ph one line, you must

••••

Option Settings

reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

Connections

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notche s in the paper tray . Rota te the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET jack on the fax.

♦ To connect an answering machine to your fax, see Chapter 6,

Answering Machine Hookup.

Remove the seal covering the TEL.

SET jack.

Connect the extension phone line to

the TEL. SET jack.

1. Installati on

TEL. SET

TEL. LINE

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

If there is paper in the paper tray, pull the paper release plate forward

Note:

and remove the paper before load ing the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.

Pull the green release on the right side of the machine forward, and

open the print compartment cover.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge fr om the print compar tmen t

(grasp the handle at the fron t of the car trid ge) an d tur n it over.

Remove the used film from the cartridge .

1. Installati on

Remove the four green ge ar s fr om the use d film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•••• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make

sure the two protrusions on the larg e ge ar fit f irmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each ge ar f its fir mly into one of the slots in the en d of each spool.

•••• If ne ed ed , pull the sp ools ap ar t sligh tly to allo w the gear s to fit (th e

band will stretch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the lar ge holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder .

Cut the band that holds the two spools together. Unroll the film

slightly and insert the small gea rs into their ho lde rs .

1. Installati on

Turn the cartridge over, grasp the handle, and insert the cartridge

into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment co ve r (pre ss down on bo th sides to

make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then pre ss the followin g ke ys to

initialize the film.

Paper must be loaded before the film can be initialized. To load

Note:

paper, see the following section,

FUNCTION

Loading the Printing Paper

Display shows:

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading.

♦ Paper from 16 to 20 lbs. (60 to 75 g/m

Letter size: 60 sheets Legal size: 30 sheets

♦ Paper from 20 to 24 lbs. (75 to 90 g/m

Letter size: 50 sheets Legal size: 25 sheets

Fan the paper, and then tap the edge against a flat surface to even the

stack.

Pull the paper release plate towa rd you.

1. Installati on

Insert the stack of pape r into the tray, print side down.

•••• If pa pe r re main s in the tray, tak e it out and co mbin e it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side may result in poor print quality.

side of

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

The fax has been set at the factory to scale the size of received faxes

to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

FUNCTION

The display will show:

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

1 2

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time display .

STOP

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast.

Depending on the type of paper you have loaded, you may find that you obtain better print quality by chan gin g the setting to LIGHT. Press these key s:

1. Installati on

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

PAPER SIZE SET

Press the STOP key to return to the date and time display .

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set

Once you enter this information, it will automatically appear at the top of each fax page you send.

the date and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages.

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

FUNCTION

ENTRY MODE

Press the # key twice:

Entering Your Name and Fax Number

1. Installati on

The display will show:

Press the

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

OWN NUMBER SET

key.

START/MEMORY

ENTER FAX #

can be entered.

••••

To insert a space between dig its, pre ss the # key.

••••

If you make a mistake, pr es s the

HOLD/SEARCH

key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old nu mbe r.

Example:

Press the

START/MEMORY

memory.

The display will show:

Cursor:

A dark square mark in the display that indicates where a

number or letter will be entered.

key to enter the fax number in

START/MEMORY

ENTER YOUR NAME

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart

below. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

key after entering the first letter.

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

HOLD/SEARCH

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the

The display will show:

Press the

START/MEMORY

key to save your name in memory .

SECURITY SELECT

key to return to the date and time display .

STOP

START/MEMORY

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

STOP key

1. Installati on

FUNCTION key

START/MEMORY key

Press these keys:

The display will show:

Press the * key four times.

The display will show:

ENTRY MODE

DATE & TIME SET

Note: The fax is Year 2000 compliant.

FUNCTION

Setting the Date and Time

Press the

••••

The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for

February, "12" for December, etc.).

••••

To correct a mistake, press the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the da y ("01" to "31 ").

Enter the year (four digits) .

START/MEMORY

Example: January

Example: the 5th

key.

START/MEMORY

SPEED DIAL

key to move the

Example: 1999

Enter a two-digit number for the hour ("01" to "12") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

Press the * key to select A.M. or the # key to select P.M.

A.M. P.M.

9 91

Setting the Date and Time

Press the

The display will show:

Press the

START/MEMORY

key to return to the date and time display .

STOP

key to start the clock.

DAY LIGHT SAVING

STOP

Daylight Saving Time

If desired, you can have the clock move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel keys as follows:

Press these keys:

The display will show:

ENTRY MODE

FUNCTION

1. Installati on

START/MEMORY

Press the * key three times.

The display will show:

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it

off.

The display will show:

Press the

key to return to the date and time display .

STOP

DAY LIGHT SAVING

YES

STORE JUNK #

STOP

Selecting the Reception Mode

Your fax has three modes for receiving incoming calls and faxes: TEL mode:

Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answe red by pi ck i ng up th e fa x m ac hi n e’ s ha nd se t or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

RECEPTION MODE

FEB 1 10:30

For more information on receiving faxes in TEL and FAX modes, see Chapter 3, Receivin g Doc ument s . For more information on using A.M. mode, see Chapter 6, Answering Machine Hookup.

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.

Volume Adjustment

5 6

Speaker

Press the SPEAKER key.

213

8 0

You can adjust the volume of the speaker, handset, and ringer using the

DOWN

keys.

DOWN key

1. Installati on

and

UP key

SPEAKER

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, press the SPEAKER key to turn off the speaker.

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

SPEAKER

Volume Adjustment

Handset

Lift the handset.

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, replace the han dset.

Display:

RECEIVER: HIGH

RECEIVER: MIDDLE

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed and the handset is not lifted.)

•••• The ringe r will ring onc e at the

selected level, then the date and time will reappear in the display.

DOWN

If you selected RINGER OFF: OK?,

press the START/MEMORY key.

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER OFF: OK?

START/MEMORY

Sending

Chapter

Transmittable Documents

Size and weight

Documents

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

8.5"

Minimum size

Minimum weight

5.8"

(148 mm)

14 lbs.

(52 g/m²)

5.5"

(140 mm)

Maximum size

Maximum weight

(216 mm)

36 lbs.

(157 g/m²)

23.6"

(600 mm)

Loading several pages at once:

Minimum size

5.8"

(148 mm)

5.5"

(140 mm)

Maximum size

8.5"

(216 mm)

14"

(279 mm)

2. Sending

Documents

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

20 lbs. (80 g/m²)

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

0.2"(5 mm)

Letters in the shaded area will not be scanned.

0.16"(4 mm)

0.2"(5 mm)

0.16"(4 mm)

Other restrictions

♦

The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦

Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may damage the machine.

♦ Docu men ts whic h ar e pa tch ed, tap ed, tor n, smalle r tha n the

minimum size, carbon backed, easily smudged, or have a slippery coated surface shou ld be pho toc op ied , and the cop y loa de d in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and ca re fully in the fee de r jus t bef or e the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feed er as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

2. Sending

Documents

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

•••• The fe eder will dr aw the lead ing

edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast

setting (if desired) as ex pla ine d in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialing.

RESOLUTION

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mech an ism.

Open the operation panel by grasping

the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure

it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

The resolution and contrast settings are only effective for

Note:

transmitting a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This

setting gives you the fastest and mos t econo mical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

2. Sending

Documents

HALF TONE: Use HALF TONE for photographs and

illustrations. The origina l will be rep rodu ce d in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Resolution and Contrast

Load the document(s).

•••• The document must be loaded

before the resolution and contrast can be adjusted.

Press the

RESOLUTION

key one or more times until the desired resolution and contrast settings appear in the display.

•••• The fir st time you mov e thr ough the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

In order to transmit in SUPER FINE resolution, the receiving fax

Note:

machine must also have that resolution . If it doesn’t, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Nor mal Dialin g allows yo u to liste n to the line and mak e su re the

other fax machine is resp ondin g.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired.

RESOLUTION

2. Sending

Documents

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

Dial the number of the receiving

machine by pressing the number keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Sending a Fax by Normal Dialing

Wait for the connection. Depen ding on

the setting of the receiving mac hine, you will either hear a facsimile reception tone or the other person will answer.

•••• If the other party answers, ask them

to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

When you hear the reception tone,

press the START/MEMORY key. Replace the handset if you used it.

•••• When tr ansmis sio n is comple ted ,

the fax will beep once.

Beep

START/MEMORY

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, proceed from Step 4 of Normal Dialing. Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-pitched tone

that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Sending a Fax by Automatic Dialing

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

♦ To use Automatic Dialing, you must first store the full fax or

telephone number in your fax mac hine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbers are available.

Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialing.

Speed Dial numbers 06 through 45 are for dialing with the

SPEED DIAL

Attach the strip of Rapid Key labels above the Rapid Keys.

key.

4 7

SPEED DIAL key

213 5 6

8 0

SPEED DIAL

1 1

START/MEMORY

2. Sending

Documents

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these key s:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys

FUNCTION

FAX/TEL. # MODE

FAX/TEL. # SET

ENTER SPEED #

(01 to 05 for Rapid Key Dialing, 06 to 45 for Speed Dialing).

Enter the fax or voice number by pressing the number keys (max. of

(Example)

32 digits including pauses). (Note: A space cannot be entered.)

•••• Press the SPEED DIAL key to clear a mistake.

•••• If a pause is required between any of the digits to access a special

service or an outside line, pre ss the REDIAL key (two seconds per pause). The pau se will appe ar as a hy phen . Se ve ra l pau se s ca n be entered in a row.

Press the START/MEMORY key.

START/MEMORY

(Example)

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in

the chart below. Up to 20 characters can be entered.

•••• If you don’ t want to ente r a na me, skip this step.

•••• To enter two letter s in succ es sio n that requir e the same key, pr es s

the SPEAKER ke y af ter ente ring the firs t letter .

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

2. Sending

Documents

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialing, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Storing area codes and acce ss codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Diali ng in Chapter 5, Making Telephone Calls.

Note:

An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the pressed before dialing.

SPEAKER

key

Sending a Fax by Automatic Dialing

Clearing numbers

Press these key s:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

FUNCTION

FAX/TEL. # MODE

number keys.

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

(Example)

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

A lithium battery keeps automatic dialing numbers in memory

♦

The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

•••• The name of the receiv ing par ty will

01 02 03

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, pres s the STOP key.)

2. Sending

Documents

•••• The document will be automatically

transmitted once the conn ection is made.

Example:

Dial number 01, press Rapid Key 01.

To dial Speed

Sending a Fax by Automatic Dialing

Speed Dialing

Speed Dialing can be used to dial any number that has been stored for Automatic Dialing.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired.

Press the SPEED DIAL key and then

enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•••• To enter numbers 1 through 9, first

enter 0 and then the number.

(Example)

Check the display. If the name or

number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if

RESOLUTION

desired.

2. Sending

Documents

Enter the number of the receiving

machine by pressing the number keys.

•••• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appea r as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the

receiving machine shown is correct, press the START/MEMORY key.

•••• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

GHI

PQRS

START/MEMORY

ABC

JKL

TUV

DEF

MNO

WXYZ

Sending a Fax by Automatic Dialing

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired.

Press the HOLD/SEARCH key and

then the 1 key.

Enter the first letter of the stored name

by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display . If the na me begins with a special charac ter or number, press 1.

•••• If you don’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

••••

If a name wasn’t stored for the number, press 0. This will cause numbers, not names, to ap pe ar when you scroll.

RESOLUTION

HOLD/SEARCH

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Press the # key or the * key to scroll

through the names (numbers if you pressed 0). Stop when the desired name appears in the disp lay .

•••• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

2. Sending

Documents

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the machine will automatically redial the number. The machine has been set at the factory to make 2 redialing attempts at intervals of 5 minutes.

♦ To stop au toma tic re dia ling, pr es s the STOP key. ♦ If desired, you can change the number of times the machine

redials with Option Setting 4, and the interval at which redialing takes place with Option Setting 3. See Chapter 8, Option Settings.

Receiving

Chapter

Using FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

When the reception mode is set to FAX, the machine will automatically answer all calls on four rings and receive incoming faxes.

4 rings Fax reception

You can change the number of rings on which the machine

♦

answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

TEL

FAX

A.M.

If you are using distinctive ring, the machine will answer incoming

Note:

calls after two rings regardless of the setting of Option Setting 2.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

FAX

A.M.

When the reception mode is set to TEL, you must answer all ca lls using the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

Pick up the handset when the machine ring s.

If you hear a fax tone, wait un til the dis play sh ows RECEIVING an d then replace the handset.

Beep

RECEIVING

Documents

3. Receiving

Note:

If you have set Option Setting 12 (Fax signal receive) to NO, press the

START/MEMORY

key to begin reception.

Receiving Documents

If the other party first talk s an d the n wan ts to se nd a fax , pr es s the

START/MEMORY START/MEMORY

•••• Make sure that the display shows RECE IVI NG, the n repla ce the

key after speaking (press your key before the sender presses their Start key).

handset.

START/MEMORY

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait un til you r fa x re sp on ds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

Your fax will not accept the signal to begin reception (

••••

loaded in its feeder. If you have set Option Setting 12 to NO and hear a fax tone when you answer

••••

the extension phone, yo u must press 5, *, and * if you are on a touch-tone phone, or walk over to the fax, pick up the handset, and press the

START/MEMORY

The code used to activate fax reception from a touch- ton e extensio n ph on e

••••

) can be changed if desired. See Option Setting 5 (Tel/Fax Remote

Number) in Chapter 8,

key if you are on a pulse dial phone.

Option Settings

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these key s:

The display will show:

FUNCTION

2 IN 1 PRINT

) if a document is

Documents

3. Receiving

Press 1 to turn on the function, or 2 to turn it off.

YES NO

1 2

The display will show:

Press the

STOP

key.

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

If a document is too long to fit on the printing paper, the remainder

Note:

will be printed on a second pag e . In this case, the cut-off point may occur in the middle of a line.

Automatic reduction may not be possible if the received document is

Note:

too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these key s:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

Press the

STOP

key.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦ I f yo u re ce ive d docu men ts in memo ry bec au se the fax ra n ou t of

paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Documents

3. Receiving

Caution!

When documents are stored in memory, do not turn the power off. This will

••••

erase all of the contents. If documents received in memory are lost due to a power failure or other

••••

interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

Making

Chapter

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

••••

Set the resolution and/or contrast if desired. (The default se tting f or copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

Example of three copies each of three originals

Making Copies

SORT

MULTI

Originals

(SORT COPY)

Sorted

The display will show:

If you are making one copy per

ENTER # (01-99)

original, press the START/MEMORY key. If you are making multiple copies per original, enter the nu mbe r of copi es per original (if the number is less than 10, enter a "0" before the numbe r) .

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Not sorted

(MULTI COPY)

Example: Nine copies per original

Example: 50%

Copies

4. Making

Making Copies

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

START/MEMORY

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP key to return to the date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the powe r mus t be on .

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•••• Normal Dialing: Enter the full

•••• Rapid Key Dialing: Press the

•••• Speed Dialing: Press the SPEED

Telephone Calls

telephone number with the numeric keys.

appropriate Rap id K ey .

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

5. Making Phone Calls

Speak with the other party when they answer.

••••

If you presse d the SPEAKER key, pick up the handset to talk.

Making Telephone Calls

Comments:

While the handset of the fax is lifted (off hook), an extension phone

••••

connected directly to the fax cannot be used to speak with the other party. The fax may interrupt a voice call received on an extension phone if the

••••

reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a touch-tone phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialing

After lifting the handset, you can dial any combination of Normal Dialing, Rapid Key Dialing and Speed Dialing numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the HOLD/SEARCH key in Sending a Fax by Automatic Dialing in Chapter 2, then pick up the handset or press the SPEAKER key. The number will be dialed automatically (do not press the START/MEMORY key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Making Telephone Calls

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done , t he y ca nn ot he ar yo u . You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

5. Making Phone Calls

Answering

Chapter

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine’s TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out.

Remove the seal covering the TEL. SET jack.

Connect the answering machine’s telephone line jack to the TEL. SET jack.

Machine Hookup

•••• If desired, you can connect an extension phone to your answering

machine’s extension ph on e jac k.

TEL. SET

TEL. LINE

To answering machine’s telephone line jack

Make sure the

TEL. LINE

is connected to the wall jack.

jack

Activating the Answering Machine Hookup

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

Try to keep the length of the message under 10 seconds. If it is too long, you

••••

may have difficulty receiving faxes sent by automatic dialing. If your outgoing message must be longer than 10 seconds, leave a pause of

••••

about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialing is used.

Activating the Answering Machine Hookup

Before you go out, activate the answering machine hookup as follows:

Set the reception mode to A.M.

RECEPTION MODE

Set your answering machine to auto answer.

•••• Your answering machine must be set to answer on a maximum of

TEL

FAX

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialing.

•••• If your answering machine has a toll saver function, make sure that

it will answer by the fourth ring.

Machine

6. Answering

Activating the Answering Machine Hookup

How the hookup operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX or TEL!

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

•••• To use this function, you must subscribe to a caller identification

•••• Your fax may not be compatible with some caller identification

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.)

FUNCTION

OPTION SETTING

CALLER-ID

YES

If you selected 1 (YES), the display will show:

AREA CODE # MODE

Functions

7. Special

Caller ID

Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.)

SET

CLEAR

The display will show:

Enter the three digits of your ar ea code.

Press the START/MEMORY key to store your area code.

The display will show:

Press the STOP key to return to the date and time display.

ENTER AREA CODE

START/MEMORY

COVER SHEET

STOP

(Example)

•••• Set Option Setting 2 (Number of Rings to Answer) to 2 or more rings

(see Chapter 8).

How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note:

Some caller ID services may not provide the name of the caller. In

this case, only the phone number will appear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was rece ived fr om yo ur

telephone company. Make su re that the telep hone company has activated your service.

Caller ID

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not

have a caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦

After you have received 20 calls, eac h new call will dele te the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Report s an d Lis ts.

Press these key s:

The display will show:

HOLD/SEARCH

REVIEWING CALLS

Functions

7. Special

Caller ID

Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

••••

If you want to send a fax, load the document and then pres s the START/MEMORY key.

••••

If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pr es se d the SPEAKER key, pick up the handset when the other party answers.)

START/MEMORY

Press the STOP key when you have

STOP

finished viewing the list.

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seco nd s whil e you are viewing any number in the list.

Priority Call

If desired, you ca n se t yo u r fax t o m ak e a sp ec ial rin g in g so un d whe n you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

4.)

Enter the phone number, includ ing the area code, by pressing the number keys (max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

FUNCTION

5 5 1

START/MEMORY

2 3

(Example)

STOP

Caller ID

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (the Anti Junk Fax function normally onl y blocks faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

Note:

This function cannot be used if you are using the Distinctive Ring

function.

Functions

7. Special

Distinctive Ring

Important:

•••• To use distinctive ring, you must subscribe to a distinctive ring

service from your local phone company. Do not turn on this function if yo u do not sub sc ri b e to a di st in c tiv e ri n g se rv i ce.

•••• Your fax may not be compatible with some distinctive ring services.

Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number.

To have your fax automatically answer when your second number is called, follow the steps below:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

OPTION SETTING

DISTINCTIVE RING

Distinctive Ring

Press a number from 1 to 3 to se lec t the ring pa tter n be low tha t

matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring func tion .

RING PATTERN 1:

RING PATTERN 2:

RING PATTERN 3:

STANDARD RING:

OFF SETTING:

The display will show:

Press the STOP key.

Set the reception mode to FAX.

RECEPTION MODE

Two short rings. One short, one long, and one short ring. Two short rings and one long ring. Your standard (normal) ring pattern. Turn distinctive ring off.

FAX SIGNAL RX

STOP

FAX

TEL

A.M.

When using distinctive ring, you must set the reception mode of your fax to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

Note:

If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

Functions

7. Special

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).

The display will show:

READY TO SEND

Press the START/MEMORY key and

then 2.

START/MEMORY

Dial the receiving machines

(maximum of 20) using one or both of the following methods:

•••• Enter one or more Speed Dial

numbers by pressing the number keys.

•••• Press one or more Rapid Keys.

Press the START/MEMORY key.

••••

Set the resolution and/or contrast if desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Press the START/MEMORY key.

Transmission will begin.

Broadcasting

•••• A Transaction Report is

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those location s again.

START/MEMORY

Functions

7. Special

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys:

The display will show:

COVER SHEET

Press 1 (YES) to turn on the cove r

sheet function, or 2 (NO) to turn it off. The display will show:

AUTO PRINT OUT

YES NO

1 2

Cover Sheet

Press the STOP key to return to the

STOP

date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

•••• The document must be loaded

before a message can be selected.

••••

The cover sheet fun ctio n mus t be turned on.

Press these keys:

The display will show:

COVER SHEET HEAD

FUNCTION

Functions

7. Special

Cover Sheet

Select a message by entering a number

from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and

transmit the document.

(Example)

Note:

To cancel a cover sheet header setting, press the remove the document from the feeder.

STOP

key or

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

•••• The document must be loaded

before batch page numbering can be set.

Press these keys:

The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("0 1"

to "99") by pressing the number keys.

••••

If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjus t ed automatically).

Dial the receiving machine and

transmit the document.

Example: Eight pages

Functions

7. Special

Batch Page Numbering

Comments:

If you need to cancel a batch number entry, remove the document from the

••••

feeder or press the

If the number of pages actually transmitted does not coincide with the batch

••••

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

STOP

key.

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. If you are using the Caller ID function, you can also enter voice numbers.

Comments:

Up to 5 numbers can be entered in the Anti Junk Number List.

••••

The Anti Junk function will not operate for a number which has also been

••••

stored as a Priority Call number.

To clear a number from the Anti Junk Number List, you need to know the

••••

1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Press the keys shown at right.

STORE JUNK # will appear in the display.

Press 1 to store a number in the Anti

Junk Number List, or 2 to clear a number from the list.

Storing:

Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will st or e in the next step.

Clearing:

Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

SET

CLEAR

(Example)

Functions

7. Special

Blocking Reception of Unwanted Faxes

Enter the full number you want to

block (max. of 20 digits).

(Example)

Press the

Return to Step 3 to enter (or clear)

START/MEMORY

another number, or press

STOP

key.

to exit.

START/MEMORY

STOP

Step 3 or

Sending Documents From Memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••••

desired.

Press the START/MEMORY key and

then 1. The display will show:

ENTER STATION #

RESOLUTION

START/MEMORY

Functions

7. Special

Sending Documents From Memory

Enter the number of the receiving

machine using one of the following methods:

01 02 03

•••• Pres s a Rap id Key .

•••• Pres s the SPEED DIAL key and

enter a Speed Dial number .

•••• Enter a full telep hone number by

pressing the number keys.

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

•••• The docume nt will be scan ne d an d

START/MEMORY

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

(Example)

♦

Press the START/MEMORY key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memor y fille d up .

♦

Press the STOP key if you want to cancel the entire transmission.

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 05/POLL for use as a polling key. This is done by changing Option Setting 14, as described in Chapte r 8, Option Settings.

Requesting transmission

Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial

Note:

location, press the

SPEED DIAL

corresponding to the Rapid Key.

Dial the fax machine you want to poll

using one of the following methods:

•••• Pick up the handset (or press the

SPEAKER

key) and dial the full number. Wait for the fax answerback tone.

•••• Pres s the

SPEED DIAL

enter a 2-digit Speed Dial number.

key and then enter the 2-digit number

key and

(Example)

PQRS

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

•••• Enter the full number using the

numeric keys.

Press Rapid Key 05/POLL.

•••• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

05/POLL

Functions

7. Special

Polling (Requesting a Fax Transmission)

Being polled (polling standby)

To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your machine is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be programmed in itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

Press the keys shown at right.

ENTRY MODE will appear in the display.

Press the # key three times.

SECURITY SELECT will appear in the display.

Press 1 to turn polling security on, or

to turn it off.

Press the then the

START/MEMORY

key.

STOP

key and

FUNCTION

START/MEMORY

STOP

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling per m ission

You can store up to 10 fax numbers in your machine’s list of permitted numbers.

Press the keys shown at right.

ENTRY MODE will appear in the

FUNCTION

display.

Press the # key four times.

PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear

a number.

Storing:

Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the nex t step.

Clearing:

Enter the number which identifies the fax number you want to clear, and go to Step 6.

Enter the fax number (max. of 20

digits).

Press the

Return to Step 4 to enter (or clear)

another number, or press

START/MEMORY

STOP

key.

to exit.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Functions

7. Special

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of lower nighttime telephone rates without having to be there when the operation is performed.

Only a Speed Dial number can be used to dial the receiving machine.

Note:

Setting a timer operation

Press the keys shown at right.

TIMER MODE will appear in the display.

FUNCTION

Press # to set a transmission operatio n

(SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the

operation to take place (2 digits fo r the hour and 2 di gits for the minute).

Press the * key to select A.M. or the

key to select P.M.

Press the

START/MEMORY

key.

START/MEMORY

Example: 9:25

Enter the Speed Dial number of the

receiving fax machine.

Timer Operations

•••• If this is a po lling ope ra tion, go to

Step 10.

Press the

Adjust the resolution and/or con tra st if

START/MEMORY

key.

START/MEMORY

RESOLUTION

(Example)

desired (skip to the next step if you don’t want to change settings ).

Press the then the

START/MEMORY

key. If this is a

STOP

key and

START/MEMORY

transmission operation, loa d the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE will appear in the display.

STOP

Press # to cancel a transmission

operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the then the

START/MEMORY

key.

STOP

key and

START/MEMORY

STOP

Functions

7. Special

Option

Chapter

The option settings let you customize your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

Settings

FUNCTION

First press and 4, then press # or

to scroll through the

options.

FUNCTION

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

Display will show:

FINE PRIORITY

YES

STOP

NUMBER OF RINGS

Option Settings

Setting 2: NUMBER OF RINGS TO ANSWER

This option sets the number of rings the fax machine waits before answering an incoming call in FAX reception mode. Enter any number from 1 to 5 rings.

• Initial setting: 4

FUNCTION

Press

until display

NUMBER OF RINGS

shows:

Enter a number

from

RECALL INTERVAL

STOP

Setting 3: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes.

• Initial setting: 05

FUNCTION

Enter a number

from

Press

RECALL TIMES

until display shows:

RECALL INTERVAL

STOP

Settings

8. Option

Setting 4: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 10.

• Initial setting: 02

FUNCTION

Enter a number

from

Press

TEL/FAX REMOTE #

until display shows:

RECALL TIMES

STOP

Option Settings

Setting 5: TEL/FAX REMOTE NUMBER

If you hear a fax tone when you answer a call on a touch-tone extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number oth er than 5 to begin fax reception. You can enter any number from 0 to 9.

• Initial setting: 5

FUNCTION

Press

until display

TEL/FAX REMOTE #

shows:

Enter a number

from

REMOTE RECEPTION

STOP

Setting 6: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

• Initial setting: 1

FUNCTION

YES NO

Press

TRANSACTION LIST

until display shows:

REMOTE RECEPTION

STOP

Option Settings

Setting 7: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows:

1 (ALWAYS PRINT): A report will be printed after eac h

transmission, reception , or err or .

2 (ERR/TIMER/MEM):A report will be pr inted after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a

transmission.

4 (NEVER PRINT): A re po rt will never be pr inte d. 5 (ERROR ONLY): A report will be printed only after an error

occurs.

• Initial setting: 5

FUNCTION

Enter a number

from

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

Settings

8. Option

Setting 8: DIAL MODE This sets the mode of dialing. Press 1 if you are on a touch-tone line, or 2 if you are on a pulse dial line. (If you don’t know which type of line

you have, try making phone calls with both settings and see which one works.)

• Initial setting: 1

FUNCTION

TONE PULSE

Press

QUIET DETECT TM.

until display shows:

DIAL MODE

STOP

Option Settings

Setting 9: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function. (Note: We recommend that you do not set Quiet Detect Time below 3 seconds.)

• Initial setting: 04

FUNCTION

Press

until display

QUIET DETECT TM.

shows:

Enter a number

from

FAX RX TAD FAILS

STOP

Setting 10: FAX RECEPTION WHEN TAD FAILS

Press 1 (YES) to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.

• Initial setting: 2

FUNCTION

YES NO

Press

DISTINCTIVE RING

until display shows:

FAX RX TAD FAILS

STOP

Option Settings

Setting 11: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Distinctive Ring in Chapter 7 for more details.

• Initial setting: 5

FUNCTION

Press

until display

DISTINCTIVE RING

shows:

Enter a number

from

FAX SIGNAL RX

STOP

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

• Initial setting: 1

FUNCTION

YES NO

Press

JUNK # CHECK

until display shows:

FAX SIGNAL RX

STOP

Settings

8. Option

Setting 13: JUNK FAX NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List. Press 2 to allow reception from all numbers.

• Initial setting: 2

FUNCTION

YES NO

Press

POLLING

until display shows:

JUNK # CHECK

STOP

Option Settings

Setting 14: POLLING

Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

• Initial setting: 2

FUNCTION

Press

until display

POLLING

shows:

YES NO

CALLER-ID

STOP

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, pr es s 1 twice, enter your 3-digit area code by pressing the number keys, and t he n pr es s the START/MEMORY key. To turn Caller ID off, p re ss 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

• Initial setting: 2

FUNCTION

YES NO

until display shows:

If selected

CALLER-ID

AREA CODE # MODE

SET CLEAR

Enter your area code

STOP

If selected

START/MEMORY

ENTER AREA CODE

COVER SHEET

Option Settings

Setting 16: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.

• Initial setting: 2

FUNCTION

Press

until display

COVER SHEET

shows:

YES NO

AUTO PRINT OUT

STOP

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Pr es s 2 to turn automatic print-out off.

• Initial setting: 2

FUNCTION

Display will show:

AUTO PRINT OUT

Settings

8. Option

YES NO

STOP

FINE PRIORITY

Printing

Chapter

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactio ns aft e r t he y ar e m ad e. The l i sts and the report are de sc ribed below.

Printing a list

Press these key s:

Reports and Lists

FUNCTION

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START/MEMORY key.

Activity Report

This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

LISTING MODE

START/MEMORY

Printing Reports and Lists

If Option Setting 17 (Auto Print Out) is set to YES, a report will

♦

be automatically printed ou t whenev er info rma tion on 30 operations has accu mulated . (A re po rt can still be prin ted on demand at any time.)

♦ All informa tion is era sed af ter a repor t is printed out. If automa tic

print-out is turned off and pr int- ou t has not been done man ually for 30 operations, the informa tion on the olde st op er atio n will be overwritten each time a new operation is performed.

9. Printing Lists

Explanation of headings

SENDER/ RECEIVER

PAGES NOTE

The fax number of the other machine involved in the transaction. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

Number of pages transmitted or received.

- Transmission/reception was normal.

P.FAIL

problem persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM

Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER

- A power failure occurred. If you have power and the

- A problem with the pa per or original document occurred.

- You ran out of paper during reception.

Printing Reports and Lists

COM.E-0

transaction. See

CANCEL

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

COM.E-7

Line Error

- Transmission was cancelled because the

- A telephone line error prevented the in Chapter 11.

Timer List

This list shows the timer operations that are currently set.

STOP

key was

Telephone Number List

This list shows the fax and voice numbers that have been stored for automatic dialing.

Sharp UX-300 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual