Sharp UX-300 User Manual

MODEL

UX-300

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARNING

Note:

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harm ful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

   

 FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

This equipment has been tested and found to comply with the limits for a Class B digital device,

Reorient or relocate the receiving antenna. Increase the separation between the equipment and the receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions

in the operation manual."

As an ENERGY STAR® partner, SHARP has deter-

mined that this product meets the guidelines for energy efficiency.

NERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information.

Model Number_____________________________________________________________ Serial Number _____________________________________________________________ Date of Purchase___________________________________________________________ Place of Purchase __________________________________________________________

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialing Rapid Key Dialing: 5 numb ers

Speed Dialing: 40 numbers

Imaging film

Initial starter roll

32 ft. (10 m) roll (approx. 30 letter-size pages)

Replacement roll

UX-3CR

package, one roll yields approx. 100 letter size pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages) Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmission time* Approx. 15 seconds (Sharp special mode) Reception modes TEL/FAX/A.M. (Note: A.M. mode is for connect-

Resolution

10 sheets max.

or 2400 bps

ing an answering machine)

Horizontal:

203 pels/inch (8 pels/mm)

(included with fax machine):

98 ft. (30 m) roll (two rolls in

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm)

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

Display 16-digit LCD display Recording system Thermal transfer recording Paper tray capacity

(16- to 20-lb. paper)

Letter: 60 sheets Legal: 30 sheets

Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT ) G3 mo de Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 8.3" (208 mm) max. Input document size

Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm )

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 60 0 mm )

Effective scanning width 8.3" (210 mm) max. Contrast control Automatic/Dark selectable Copy function Standard Telephone function Standard (cannot be used if power fails) Power requirements 120 V AC, 60 Hz Operating temperature 41 to 95°F (5 to 35°C) Humidity Maximum: 85 % Power consumption Stand-by: 4.2 W

Maximum: 100 W

Dimensions Width: 13.5" (343 mm)

Depth: 10.1" (256 mm) Height: 7.2" (182 mm)

Weight Approx. 7.3 lbs. (3.3 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be som e de v ia tions from thes e va lu e s i n in di vidual units.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Con necting it to any other kind of outlet will damage the machine and invalidate the warranty.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to rest o n the power cord, an d do not install the machine where people may walk on the power cord.

•

Never insert ob jects of any kind into slots or openings on the mac hine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone jacks in wet locations unless the jack is sp ecifically designed for wet locations.

•

Never touch bare telephone wires or terminals unless the telephone line has been discon ne cte d at th e n etw o rk int er face .

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The power outlet must be installed near the equipment and must be easily accessible .

Important:

This facsimile machine is not designed for use on a line which has call

••••

waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone systems.

••••

Table of Contents

1 Installation 7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2 Sending Documents 33

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 Receiving Documents 50

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4 Making Copies 56

5 Making Telephone Calls 59

6 Answering Machine Hookup 62

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Activating the Answering Machine Hookup . . . . . . . . . . . . . . . . . . . . 63

7 Special Functions 65

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 79

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 83

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

8 Option Settings 88

9 Printing Reports and Lists 96

10 Maintenance 102

11 Troubleshooting 106

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Ordering parts 117

FCC Regulatory Information 118

Quick Reference Guide 119

Guia de Consulta Rapida 121

Index 123

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset cord

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

A Look at the Operation Panel

TEL FAX

A.M.

05/POLL04030201

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialed.

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays messages and prompts during operation and

programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display

will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or

copying a docu m en t.

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es.

HOLD/SEARCH key

Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the other party on hold.

SPEAKER key

Press this key to hear the line and fax tones through the speaker when sending a docu m en t. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that

condensatio n may fo rm on th e sc an nin g gla ss , pr ev en t ing pro pe r

scanning of documents for transmission. To remove the condensation,

turn on the power and wait approximately two hours before using the

machine.

Handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the ha ndse t cor d ar e ide ntical, so the y will go into

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Connections

1. Installati on

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Connections

Power cord

Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Caution!

Do not plug the power cord into any other kind of ou tlet. This will damage the machine and is not cover ed under the war ra nty.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

TEL. SET

TEL. LINE

Connections

1. Installati on

Be sure to insert the telephone line cord into

TEL. LINE

the

Do not

insert it into the

TEL. SET

jack.

jack!

Comments:

Your fax is set for touch-to ne di ali n g. If yo u are on a pulse dial (rotary) line,

••••

you must set the fax for pulse dialing by changing Option Setting 8. This procedure is described in Chapter 8,

If you intend to use a computer fax modem on the same ph one line, you must

••••

Option Settings

reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

Connections

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notche s in the paper tray . Rota te the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET jack on the fax.

♦ To connect an answering machine to your fax, see Chapter 6,

Answering Machine Hookup.

Remove the seal covering the TEL.

SET jack.

Connect the extension phone line to

the TEL. SET jack.

1. Installati on

TEL. SET

TEL. LINE

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

If there is paper in the paper tray, pull the paper release plate forward

Note:

and remove the paper before load ing the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.

Pull the green release on the right side of the machine forward, and

open the print compartment cover.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge fr om the print compar tmen t

(grasp the handle at the fron t of the car trid ge) an d tur n it over.

Remove the used film from the cartridge .

1. Installati on

Remove the four green ge ar s fr om the use d film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•••• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make

sure the two protrusions on the larg e ge ar fit f irmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each ge ar f its fir mly into one of the slots in the en d of each spool.

•••• If ne ed ed , pull the sp ools ap ar t sligh tly to allo w the gear s to fit (th e

band will stretch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the lar ge holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder .

Cut the band that holds the two spools together. Unroll the film

slightly and insert the small gea rs into their ho lde rs .

1. Installati on

Turn the cartridge over, grasp the handle, and insert the cartridge

into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment co ve r (pre ss down on bo th sides to

make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then pre ss the followin g ke ys to

initialize the film.

Paper must be loaded before the film can be initialized. To load

Note:

paper, see the following section,

FUNCTION

Loading the Printing Paper

Display shows:

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading.

♦ Paper from 16 to 20 lbs. (60 to 75 g/m

Letter size: 60 sheets Legal size: 30 sheets

♦ Paper from 20 to 24 lbs. (75 to 90 g/m

Letter size: 50 sheets Legal size: 25 sheets

Fan the paper, and then tap the edge against a flat surface to even the

stack.

Pull the paper release plate towa rd you.

1. Installati on

Insert the stack of pape r into the tray, print side down.

•••• If pa pe r re main s in the tray, tak e it out and co mbin e it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side may result in poor print quality.

side of

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

The fax has been set at the factory to scale the size of received faxes

to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

FUNCTION

The display will show:

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

1 2

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time display .

STOP

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast.

Depending on the type of paper you have loaded, you may find that you obtain better print quality by chan gin g the setting to LIGHT. Press these key s:

1. Installati on

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

PAPER SIZE SET

Press the STOP key to return to the date and time display .

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set

Once you enter this information, it will automatically appear at the top of each fax page you send.

the date and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages.

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

FUNCTION

ENTRY MODE

Press the # key twice:

Entering Your Name and Fax Number

1. Installati on

The display will show:

Press the

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

OWN NUMBER SET

key.

START/MEMORY

ENTER FAX #

can be entered.

••••

To insert a space between dig its, pre ss the # key.

••••

If you make a mistake, pr es s the

HOLD/SEARCH

key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old nu mbe r.

Example:

Press the

START/MEMORY

memory.

The display will show:

Cursor:

A dark square mark in the display that indicates where a

number or letter will be entered.

key to enter the fax number in

START/MEMORY

ENTER YOUR NAME

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart

below. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

key after entering the first letter.

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

HOLD/SEARCH

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the

The display will show:

Press the

START/MEMORY

key to save your name in memory .

SECURITY SELECT

key to return to the date and time display .

STOP

START/MEMORY

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

STOP key

1. Installati on

FUNCTION key

START/MEMORY key

Press these keys:

The display will show:

Press the * key four times.

The display will show:

ENTRY MODE

DATE & TIME SET

Note: The fax is Year 2000 compliant.

FUNCTION

Setting the Date and Time

Press the

••••

The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for

February, "12" for December, etc.).

••••

To correct a mistake, press the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the da y ("01" to "31 ").

Enter the year (four digits) .

START/MEMORY

Example: January

Example: the 5th

key.

START/MEMORY

SPEED DIAL

key to move the

Example: 1999

Enter a two-digit number for the hour ("01" to "12") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

Press the * key to select A.M. or the # key to select P.M.

A.M. P.M.

9 91

+ 100 hidden pages