Sharp MX-M1100, MX-M850, MX-M950 User Manual

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DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start Guide

MODEL:

MX-M850 MX-M950 MX-M1100

General information

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Image sending

Using the Image Send function.

Document filing

Storing jobs as files on the hard drive.

Manual finishing

Finishing functions using the inserter.

Keep this manual close at hand for reference whenever needed.

System settings

Configuring settings to make the machine easier to use.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine. The printed manuals contain information that you should know before using the machine, including the basic procedures for operating the machine. Please read these manuals well. The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a Web browser.

Printed manuals

Quick Start Guide (this manual)

This manual is intended to help you get started using the many basic and convenient functions of the machine. When you are ready to learn about the machine in more detail, see the manuals in PDF format described on the next page.

Maintenance Guide

This manual explains maintenance procedures such as how to replace supplies and remove paper misfeeds.

Safety Guide

This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.

Software Setup Guide

This manual explains how to install and configure the software that is required to use the printer function and other functions of the machine that are used from a computer.

Manuals in PDF format

Manuals in PDF format can be downloaded from the Web server* in the machine. The manuals contain detailed explanations of the procedures for using the machine. To download the PDF manuals, see "How to download the manuals in PDF format" (page 3).

User's Guide

This manual explains the basic procedures for using the machine, such as how to load paper.

Copier Guide

This manual provides detailed explanations of the procedures for using the copy function.

Printer Guide

This manual provides detailed explanations of the procedures for using the print function.

Image Send Guide

This manual provides detailed explanations of the procedures for using the image send function (scan, USB memory scan, Internet fax, fax, and data entry).

Document Filing Guide

This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed.

Administrator's Guide

This manual explains the settings and functions that are used to manage and control the machine, such as the system settings that require administrator rights.

* You will need the IP address of the machine in order to access the Web server in the machine. The IP address

is configured in the Network Settings menu in the system settings.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers Internet Explorer: 6.0 or higher (Windows Netscape Navigator: 7.0 or higher Safari: 1.2 or higher (Macintosh) The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Checking the IP address

To check the IP address of the machine, print out the all custom setting list in the system settings.

SETTINGS

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filling Folder List:

Default Settings

Address Control

Document Filing

Control

SYSTEM

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

(2)

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Select the all custom setting list in the touch

panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key to the right of "All

Custom Setting List".

The IP address is shown in the list that is printed.

How to download the manuals in PDF format

Manuals containing detailed information on the machine can be downloaded from the Web pages.

Download a manual in PDF format.

(1) Click [Operation Manual Download] in the

menu of the Web page.

(1)

(2) Select the desired language.

(2)

(3) Select the manual that you wish to download.

(3)

(4)

(4) Click the [Download] button.

The selected manual is downloaded.

TABLE OF CONTENTS

General information

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION) . . . . . . . . . . . . . . . . . . . . . . . .13

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

FINISHING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .34

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

CHECKING COPIES BEFORE PRINTING (Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

FINISHING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Image sending

IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .76

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

SPECIAL IMAGE SEND MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

CONVENIENT IMAGE SEND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Manual finishing

MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

USING MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

General information

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X HOW TO LOG IN TO THE MACHINE (USER

AUTHENTICATION). . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 15

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 16

X FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

PART NAMES AND FUNCTIONS

(3)(1) (2) (4) (5) (7)(6)

(8) (9) (10) (11) (13)(12)

(1) Offset tray

Offset and stapled output are delivered to this tray.

(2) Top tray

Printed output is delivered to this tray.

(3) Finisher*

This can be used to staple output. When an optional punch unit is installed, holes can be punched in output.

(4) Paper trays

When using the inserter, load paper in this tray.

(5) Inserter*

This inserts covers and inserts into copy and print output. Paper loaded in the inserter can be stapled, punched, or folded.

(6) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(7) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(8) Saddle stitch tray

Output folded at the centreline and stapled output are delivered to this tray.

(9) Saddle unit*

This is equipped with the pamphlet staple function, which staples output at the centreline.

(10) Folding unit*

Use this to fold the loaded paper in half.

(11) Machine trays

These hold paper. The machine has four trays.

(12) Toner cartridge installation cover

Open this cover to replace a toner cartridge.

(13) Document glass

Use this to scan a book or other original that cannot be fed through the automatic document feeder.

* Peripheral device. For more information, see "4. PERIPHERAL DEVICES" in the User's Guide.

(14)

(15) (16) (17) (19)(18)

(14) Operation panel

(15) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(16) Front cover

Open to power on the machine.

(17) Large capacity trays (MX-LCX5)*

These hold paper. Up to 4000 sheets can be loaded. Other optional paper trays include the large capacity trays (MX-LCX4), the large capacity tray (MX-LCX3N), and the large capacity tray (MX-LCX6).

(18) Bypass tray (MX-MFX2)*

Special types of paper can be fed from the bypass tray. The optional bypass tray (MX-MFX1) is also available.

(19) USB connector (type A)

This is used to connect a USB memory or other USB device to the machine. For the USB cable, use a shielded type cable.

* Peripheral device. For more information, see "4. PERIPHERAL DEVICES" in the User's Guide.

OPERATION PANEL

Touch panel

Messages and keys appear in the LCD display. Operations are performed by directly touching the displayed keys with your fingers. When a key is touched, a beep sounds and the selected item is highlighted. This lets you check an operation as you perform it.

Status indicators

Green and red indicators light and blink to indicate the status of the machine. The green indicator is on the left side and the red indicator is on the right side. When the green indicator lights or blinks, the machine is operating normally. The red indicator will light up when toner is low or it is time for maintenance. When the machine stops operating due to a paper misfeed or out of toner, the red indicator will blink.

HOME

SYSTEM

SETTINGS

JOB STATUS

LOGOUT

Main power indicator

This indicator lights when the main power is switched on. When auto power shutoff is in effect and data can be transmitted and received, the indicator lights orange.

Use this key to turn the machine power on and off.

The keys inside are explained on the next page.

PROOF COPY

[POWER SAVE] key ( )[POWER] key ( )

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

[HOME] key

Touch this key to display the home screen. Keys of frequently used functions can be registered in this screen for quick access, making the machine easier to use.

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen.

HOME

SYSTEM

SETTINGS

JOB STATUS

[CLEAR] key

Press this key to return settings such as the number of copies to "0".

[PROOF COPY] key

Use this to make a proof copy.

PROOF COPY

LOGOUT

Numeric keys

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program.

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[START] key

Use this key to copy or scan an original. This key is also used to send a fax in fax mode.

[STOP] key

Press this key to stop a copy job or scanning of an original.

For details on the operation panel, see "OPERATION PANEL" in the User's Guide.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image send mode.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.

[MANUAL FINISHING] key

When an inserter is installed and you wish to staple, punch, or fold paper without printing on it, touch this key to switch to manual finishing mode.

COPY

Copies in progress from tray 2. Ready to scan for next copy job.

Exposure

Copy Ratio

IMAGE SEND

Auto

100%

Copying

DOCUMENT

FILING

Plain

Original Paper Select

Auto

MANUAL

FINISHING

Interrupt

Special Modes

Plain

2-Sided Copy

A4A4

Quick File

Output

File

When the mode of the machine is changed, the base screen of the newly selected mode appears. Functions can be selected and settings checked in the base screen.

System display

Auto

Plain

This shows the touch panel brightness adjustment key, the status of transmission/reception, and the USB device connection status.

Job status display

This shows the mode icon and status of reserved jobs and the job in progress. This can be touched to show the job status screen.

Print Job Scan to Fax Job Internet Fax

Job Queue Sets / Progress Status

Computer01 0002/0001 Printing

Direct Entry 0002/0000 Waiting

Copy 0002/0000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be cancelled.

Using general keys

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Erase

Job

Build

Transparency

Inserts

Tab Copy

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

(1)

Scan/File Format

File Type

PDF

Encrypt PDF

Programmed

Specified Pages per File

(2)

TIFF

JPEG

Compression Ratio

Low

Medium

High

(1-99)

(3)

B/W

Colour/Grey

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key.

HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION)

User authentication is used to restrict the use of the machine to users who have been registered in the machine. When user authentication has been enabled by the administrator of the machine, users must log in before using the machine. There are several types of user authentication, and each has a different login method. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide. The procedures for logging in by user number and by login name / password are explained in this section.

User Authentication

This method requires that you log in by entering your user number (5 to 8 digits).

Admin Login

User Authentication

User Name

Password

Auth to:

This login method requires that you enter your login name and password.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can be displayed. Register keys that you wish to show in the home screen in the system settings.

The name of the logged in user appears here.

The title of the home screen appears here.

Home Screen

The user name appears when user authentication is enabled on the machine.

Total Count

Document Filing Control

Registered functions appear as shortcut keys. Each key can be touched to select the corresponding registered function. Up to 30 keys can be registered.

Address Control

Paper Tray Settings

04/04/2010 11:40

For detailed information on home screen settings, see "Favourite Operation Group Registration" and "Home Screen Settings" in the Administrator's Guide.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Place the originals face up with the edges aligned evenly.

The indicator line indicates approximately how many originals can be

Adjust the original guides to the width of the originals.

placed. The placed originals must not be higher than this line.

Using the document glass

Place the original face down.

Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

To place a thick original such as a book with many pages, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly. Take care that your fingers are not pinched when closing the automatic document feeder.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• User's Guide, "PAPER TRAY SETTINGS"

• Safety Guide, "SPECIFICATIONS"

(8)

(5)

(1)

(2) (3)

(4)

(6)

(7)

(8)

(5)

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray / large

capacity trays)

(6) Tray 6 (large capacity trays)

(7) Tray 7 (large capacity trays)

(8) Bypass tray

Print side face up or face down

When loading paper in a tray, the print side is loaded face up or face down depending on the tray.

Trays 1 to 4

Load the paper with the print side face down.

Bypass tray and trays 5 to 7

Load the paper with the print side face up.

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 4 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray to change the size from B4 (8-1/2" x 14") to A4 (8-1/2" x 11"). If the paper you are loading is a nonstandard size, lock the guides with .

Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line. Use both hands to place the paper from right overhead so that it does not fold. Folds in the paper will cause misfeeds.

Gently push the tray into the machine.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

System Settings

Total Count

Paper Tray

Settings

(1)

Printer Condition

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

SETTINGS

Default Settings

Address Control

Document Filing

(2)

SYSTEM

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Configure the tray settings in the touch panel.

(1) Touch the [Paper Tray Settings] key.

(2) Touch the [Tray Settings] key.

Tray Settings

Tray 4

Fixed Paper Side

Disable Punch

Copy

System Settings

Tray Settings

Tray:

Type:

Size:

Feeding Approved Job:

Type

Size

Feeding Approved Job

Plain

Auto-AB

Paper Property

Disable Fold

FaxPrint

Tray 4

Recycled

Auto-AB

Select Similar Sizes for Auto Detection

216x330(8 1/2x13)

A3W(12x18),A3,B4,A4,A4R, B5,B5R,216x330(8 1/2x13)

Copy

I-Fax

Disable StapleDisable ReverseDisable Duplex

Doc. Filing

Cancel

(5)

(6)

Change

(4)

Back

(7)

(3) Use the key to display the tray settings of

tray 4.

(4) Touch the [Change] key in "Tray 4".

(3)

(5) Select [Recycled] from the "Type" select box.

(6) Make sure that [Auto-Inch] is selected in the

"Size" select box.

For more information, see "PAPER TRAY SETTINGS" in the User's Guide.

(7) Touch the [OK] key.

The above steps change the paper settings for tray 4 to A4 recycled paper.

Loading paper in other trays

Tray 1 and Tray 2

To change the paper size of tray 1 and tray 2, see "TRAY SETTINGS FOR TRAY 1 AND TRAY 2" in the User's Guide.

Gently pull out the paper tray.

Tray 1

Tray 1 Raise the paper guide. Insert the paper with the print side face down.

Tray 2

Paper guide

Tray 2 Raise the paper guide. Insert the paper with the print side face down.

Return the paper guide to its original position after loading the paper. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Use both hands to place the paper from right overhead so that it does not fold. Folds in the paper will cause misfeeds.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Gently push the tray into the machine.

Bypass tray (MX-MFX1)

The maximum number of plain paper sheets that can be loaded in the bypass tray is about 100. When loading A3W, A3, B4 size paper, pull out the tray extension.

The side to be printed on must be face up!

Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation.

Bypass tray (MX-MFX2)

Squeeze the lever that locks the guide, and move the guide to the desired paper size.

The side to be printed on must be face up!

The maximum number of plain paper sheets that can be loaded in the bypass tray is about 500. After loading paper, press the tray button and make sure that the paper rises. To remove paper from the tray, press this button, make sure that the paper descends, and then remove the paper. When loading paper larger than A4R or 8-1/2" x 11"R, pull out the extension tray. For details, see "Loading paper in the bypass tray (MX-MFX2)" in the User's Guide.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide.

Large capacity tray

MX-LCX6

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Gently push the tray into the machine.

MX-LCX3N

To change the paper size of tray 5, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX3N)" in the User's Guide.

Before pulling the tray out, press the operation button. The operation button indicator will blink. Pull out the tray after the operation button indicator turns off.

Gently pull out the paper tray.

Paper table

Warning

When placing paper, do not insert your fingers into the openings in the paper table.

Insert the paper with the print side face up. When a certain amount of paper is placed on the paper table, the paper table will automatically descend slightly and then stop. Continue loading paper in this way. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Do not insert spare paper or other objects into openings inside the tray.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Gently push the tray into the machine. The operation button indicator will blink. Pull out the tray after the operation button indicator turns off.

Large capacity trays

MX-LCX4

To change the paper size of tray 5 and tray 6, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX4)" in the User's Guide. The paper size of tray 7 can only be changed by a service technician.

Gently pull out the paper tray.

Make sure that the paper size selector knob is set to the size of paper you loaded.

Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 6, and up to 2550 sheets can be loaded in tray 7. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Gently push the tray into the machine.

MX-LCX5

To change the paper size of tray 5, tray 6 and tray 7, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX5)" in the User's Guide.

Gently pull out the paper tray.

Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 7, and up to 2000 sheets can be loaded in tray 6. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Inserter

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Gently push the tray into the machine.

Squeeze the lever that locks the guide, and move the guide to the desired paper size.

FINISHING

Depending on the options that have been installed, you can staple or punch holes in copy, print, and manual finishing output. This section explains the types of output finishing that can be performed. For the procedures for using these functions, see the Copier Guide, Printer Guide, and User's Guide.

Sort function

This sorts the output into collated sets.

Group function

This groups output by page.

Offset function

This offsets each set of output from the previous set, making it easy to remove output from the tray.

Staple sort function

This function sorts output into sets and staples each set.

Pamphlet staple function

This function staples each set of output in two places along the centreline and folds the output to create a pamphlet.

Punch function

This function punches holes in output.

Folding function

This can be used to fold output in half, and to fold back a folded side.

Folded in

Folded out

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 28

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

X 2-SIDED COPYING (Automatic Document Feeder) . . 30

X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 31

X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 33

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 34

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . .

CHECKING COPIES BEFORE PRINTING (Proof Copy) . .

FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 41

X STORING COPY OPERATIONS (Job Programs) . . . . 42

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 45

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 46

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen.

(1)

(2)

(3)

(4)

Ready to scan for copy.

Plain

Exposure

Auto

Copy Ratio

100%

Original Paper Select

Auto

(5)

(6)

Special Modes

Plain

2-Sided Copy

A3 B4

Auto

Plain

Output

File

Quick File

(7)

(8)

(9)

(10)

(11)

(1) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

(2) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

(3) [Original] key

Touch this key to enter the original size manually. When an original is placed, this key shows the automatically detected original size. If the original size is set manually, the set size appears.

(4) [Paper Select] key

Touch this key to change the paper (tray) that is used. The tray, paper size, and paper type will appear. The tray images in the paper size display can be touched to open the same screen.

(5) Original feed display

This appears when an original is inserted in the automatic document feeder.

(6) Paper select display

This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted.

(7) Number of copies display

This shows the number of copies set.

(8) [Special Modes] key

Touch this key to select special modes such as Margin Shift, Erase, and Dual Page Copy.

(9) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(10) [Output] key

Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, punch, or folding.

(11) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

MAKING COPIES

This is the most basic procedure for making copies.

IMAGE SEND

COPY

Ready to scan for copy.

Exposure

Auto

Copy Ratio

100%

DOCUMENT

FILING

Plain

Original Paper Select

Auto

The side to be scanned must be face up!

1-sided original

MANUAL

FINISHING

Special Modes

Plain

2-Sided Copy

Auto

Plain

Output

File

Quick File

1 Touch the [COPY] key.

The base screen of copy mode appears.

1-sided copy

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then press the

[START] key.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

1-sided original

2-sided copy

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

2-Sided Copy

Original Paper Select

Auto

(2)

1 Place the originals.

Special Modes

Plain

2-Sided Copy

Auto

Plain

Output

(1)

File

Quick File

(3)

Binding

Change

2 Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3 Set the number of copies and then press the

[START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER (Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 recycled paper in the bypass tray.

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

Original Paper Select

Auto

The side to be copied on must be face up!

Special Modes

Plain

2-Sided Copy

Quick File

Auto

Plain

(1)

Output

File

Original

Copy on recycled paper

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Insert paper in the bypass tray.

After loading paper, press the tray button and make sure that the paper rises. For details, see "Bypass tray (MX-MFX2)" (page 20).

3 Select settings in the touch panel.

(1) Touch the [Paper Select] key.

Paper Select

Plain

Recycled

Thin Paper

(3)

Heavy Paper 3

Large Capacity

Tray

5. A3

Plain

6. A3

Plain

7. A3

Plain

Letter Head

Paper Tray

2. A4

1. A4

Plain

3.A3

4. B4

Paper Select

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Punched

Heavy Paper 1

Heavy Paper 1: 106 - 128 g/m2 (28+ - 32 lbs.bond) Heavy Paper 2: 129 - 176 g/m2 (32+ lbs.bond, -65 lbs.cover) Heavy Paper 3: 177 - 205 g/m2 (48 lbs.bond, 110 lbs.index)

Pre-Printed

Colour

Heavy Paper 2

Bypass Tray

Plain

(2)

Cancel

(2) Touch the paper type key of the bypass tray.

Here the [Plain] key has been touched.

(3) Touch the [Recycled] key.

Select settings in the touch panel. (Continued)

Paper Select

Bypass Tray Type/Size Setting

Type

1. A4

Plain

3. A3

4. B4

Auto-Inch

Auto-AB

(4)

Custom Size

Manual

Paper Tray

Recycled

Paper Select

Size

12x18(A3W),11x17,8½x14 8½x11,5½x8½R 7¼x10½R,9x12(A4W),A3,A4,B4 A3W(12x18),A3,B4,A4,A5R,B5 B5R,A4W(9x12),11x17,8½x11 A4R

X420 Y297

Large Capacity

Plain

5. A3

6. A3

7. A3

2. A4

Tray

Plain

(5)

Non Standard

Size

(7)

Bypass Tray

Recycled

(6)

(4) Touch the [Auto-AB] key.

(5) Touch the [OK] key.

(6) Touch the bypass tray key.

(7) Touch the [OK] key.

4 Set the number of copies and then press the

[START] key.

Correct sets

Cancel scanning

Cancel copying

Selecting a tray

Plain

Exposure

Auto

Copy Ratio

100%

Paper Select

Plain

Original Paper Select

Auto

Paper Tray

2. A4

1. A4

Plain

3.A3

4. B4

Plain

(A)

11x17

A3 B4

Auto

Plain

Large Capacity

Tray

5. A3

Plain

6. A3

Plain

7. A3

Plain

(D)

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Bypass Tray

(B)

Plain

(C)

To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode.

Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper in the bypass tray. (D) Touch to select tray 5 to 7 (large capacity tray / large capacity

trays).

SELECTING THE EXPOSURE AND IMAGE TYPE

You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below.

The side to be scanned must be face up!

Plain

Exposure

Auto

(1)

Copy Ratio

100%

Exposure

1 53

Auto

Manual

(3)

Original Paper Select

Auto

Original Image Type

Text

Printed

Photo

Light

Original

(2)

Plain

Prtd.Photo

Auto

Text/

Photo

Light original

Exposure adjustment

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

(4)

Text/Photo

Map

Scan

Resolution

2 Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Light Original] key.

(3) Darken the printed result with the key.

Nine levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(4) Touch the [OK] key.

3 Set the number of copies and then press the

[START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper.

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

Paper Select

1. A4

Plain

3.3.A3A3

4. B4

Original Paper Select

Auto

Paper Tray

2. A4

Plain

PlainPlain

(2)

Plain

Auto

Plain

(1)

Large Capacity

Tray

5. A3

Plain

6. A3

Plain

7. A3

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(3)

Bypass Tray

Plain

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the tray that has the desired paper size.

(3) Touch the [OK] key.

Exposure

Auto

Copy Ratio

100%

Auto Image

(4)

Plain

Original Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(4) Touch the [Auto Image] key.

3 Set the number of copies.

4 Press the [START] key.

Correct sets

Cancel scanning

Cancel copying

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%.

The side to be scanned must be face up!

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Exposure

Auto

Copy Ratio

100%

(1)

Plain

Original Paper Select

Auto

Plain

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

2 Select settings in the touch panel.

(1) Touch the [Copy Ratio] key.

Original

55%

Ratio-specified copy

Copy Ratio

A4 B5

86%

A3 B4

B5 A5

81%

B4 A4

B4 B5

70%

A3 A4

Auto Image XY Zoom

Copy Ratio

25%

50%

(3)

Auto Image XY Zoom

100

Zoom

100%

Zoom

100%

(4)

141%

122%

115%

200%

400%

B5 B4 A4 A3

A5 B5 A4 B4

B5 A4 B4 A3

(5)

(2)

(2) Touch the key.

(3) Touch the [50%] key.

Touch the preset ratio key that is closest to 55% (the desired ratio).

(4) Set the copy ratio to 55% with the key.

The key decreases the ratio in increments of 1%, and the key increases the ratio in increments of 1%.

(5) Touch the [OK] key.

3 Set the number of copies.

4 Press the [START] key.

Correct sets

Cancel scanning

Cancel copying

CHECKING COPIES BEFORE PRINTING (Proof Copy)

Regardless of the number of copies specified, this function initially prints only the first set. After you have checked the first set, the remaining sets are printed.

sets

Check

set

sets

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

Original Paper Select

Auto

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Special Modes

Plain

2-Sided Copy

Auto

Plain

Output

File

Quick File

2 Select copy settings.

3 Set the number of copies.

PROOF COPY

4 Press the [PROOF COPY] key.

One set of copies is printed.

Press [Start] to continue. To make a proof copy again, press [Proof Copy].

5 Change the settings.

(1) Touch the [Change] key.

If there are no problems in the proof copy, go to step 7.

Change

(1)

Proof Copy

Output

Paper Select

Special Modes

(2)

PROOF COPY

2-Sided Copy

(3)

(2) Touch the appropriate keys to change the

settings.

(3) Touch the [OK] key.

6 Press the [PROOF COPY] key.

One set of copies will be printed using the settings you changed in step 5. If you need to make further changes to the settings, repeat steps 5 and 6.

7 Press the [START] key.

The number of sets of copies set in step 3 minus one set will be printed.

Cancel scanning

Cancel copying

FINISHING

You can touch the [Output] key to select output functions such as the sort function, group function, and offset function, and to select the output tray. All settings that can be selected when the finisher, punch unit, saddle unit, and folding unit are installed are explained.

(7)

Output

(1)

(2)

(3)

(4)

(5)

(6)

Top Tray

Offset Tray

Offset

Sort

Staple Sort

Group

(1) [Top Tray] key

Output is delivered to the top tray. When the top tray is selected, the offset, staple sort, and saddle stitch functions cannot be used.

(2) [Offset Tray] key

Output is delivered to the offset tray. When the [Staple Sort] key is selected, the [Offset Tray] key is automatically selected.

(3) [Offset] key

This is used to offset each set of output from the previous set. The offset function operates when the checkbox is selected and does not operate when the

checkbox is not selected .

(4) [Sort] key

This is used to sort (collate) output into sets.

(5) [Staple Sort] key

This is used to sort output into sets, staple each set, and deliver the sets to the tray. (Note that the sets will not be offset in the output tray.) When this function is selected, three keys will appear for selecting the staple position.

(8)

(9)

(10)

Saddle Stitch

Fold

2 Hole

Punch

3 Hole

Punch

(11)

(6) [Group] key

This is used to group copies by page.

(7) Output display

An icon will appear to indicate the output mode.

(8) [OK] key

Touch this key to close the output screen and return to the base screen.

(9) [Fold] key

This folds the output in half.

(10) [2 Hole Punch] key, [3 Hole Punch] key

Holes can be punched in output.

(11) [Saddle Stitch] key

This is used to staple and fold each set of copies at the centreline.

INTERRUPTING A COPY RUN (Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.

Original

Copies in progress from tray 2. Ready to scan for next copy job.

Exposure

Auto

Copy Ratio

100%

Plain

Original Paper Select

Auto

The side to be scanned must be face up!

Printing

Interrupt

Plain

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

1 Touch the [Interrupt] key while the machine is

printing.

The [Interrupt] key appears in the base screen while the machine is printing.

Interrupt

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then press the

[START] key.

The interrupted copy job will resume when the copy job is finished.

Correct sets

Cancel scanning

Cancel copying

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

Storing a job program

1 Press the [#/P] key ( ).

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Job Programs

Press program number.

1 2 3

10 11 12

To store, make selections and press [OK], to delete, press [Cancel].

Exposure

Auto

Copy Ratio

100%

5 6

Recall Store/Delete

5 6

8 9

Recall Store/Delete

Plain

Original Paper Select

Auto

(3)

A3 B4

(2)

Auto

Plain

(1)

Cancel OK

(5)

Special Modes

Plain

2-Sided Copy

Output

Program Name

(4)

Exit

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key in which you want to store a job

program.

Touch any key that is not highlighted. Keys that have a job program stored are highlighted.

(3) Select the copy settings that you wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name for the program (max. of 10 characters). For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide.

(5) Touch the [OK] key.

Using a job program

1 Press the [#/P] key ( ).

Place the original.

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

5 6

Exit

2 Touch the key of the desired job program.

Deleting a job program

1 Press the [#/P] key ( ).

After selecting the job program, set the number of copies and press the [START] key to begin copying.

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

A job program has been already stored in this location.

5 6

8 9

(3)

(2)

(1)

StoreDeleteCancel

Exit

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program that you

wish to delete.

Touch a key that is highlighted. Keys that have a job program stored are highlighted.

(3) Read the displayed message and touch the

[Delete] key.

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

5 6

8 9

Exit

(4)

(4) Touch the [Exit] key.

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "3. SPECIAL MODES" in the Copier Guide.

Special modes

Exposure

Auto

Copy Ratio

100%

1st screen

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Plain

Original Paper Select

Auto

Erase

Job

Build

Transparency

Inserts

Tab Copy

A3 B4

Auto

Plain

Dual Page

Tandem

Multi Shot

Card Shot

Plain

Copy

Special Modes

2-Sided Copy

Output

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of two screens. Use the

keys to switch between the screens. Touch the [Special Modes] key in the base screen to open the special modes menu.

2nd screen

Special Modes

Stamp

File

Mixed Size

Original

Image Edit

Quick File

Slow Scan

Mode

Original

Count

Reverse

Order

Image edit menu screen

Special Modes

Image Edit

Photo Repeat

Full Bleed

Copy

Multi-Page

Enlargement

Centring

Mirror

Image

B/W

Reverse

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. The keys that appear vary by country and region and the peripheral devices that are installed.

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same.

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

(2)

Original Paper Select

Auto

Erase

Job

Build

Transparency

Inserts

Tab Copy

Auto

Plain

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

Plain

Special Modes

2-Sided Copy

(1)

Output

File

Quick File

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be explained as an example.

Special Modes

Margin Shift

Right Left Down Side 1

(0~20) mm

(3)

Side 2

OKCancel

(4)

(3) Select 15 mm for the front side and 15 mm for

the reverse side using the keys.

The margin shift position is initially set to "Right". To change the position to "Left" or "Down", touch the

(0~20) mm

corresponding key.

(4) Touch the [OK] key.

3 Set the number of copies and then press the

[START] key.

Correct sets

Cancel scanning

Cancel copying

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder.

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.

Without erase

With erase

Copying each facing page of a bound document (Dual Page Copy)

Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet. In addition, two facing pages can be copied to each side of one sheet of paper.

Making copies in pamphlet format (Pamphlet Copy)

Use this function to make copies that can be folded into a pamphlet. Pamphlet copy makes it easy to create pamphlets. When a saddle unit or a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

Copying a large number of originals at once (Job Build)

A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

Using two machines to make a large number of copies (Tandem Copy)

You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job. To use this function, the tandem connection setting must be configured in the system settings.

4 sets

2 sets

Using a different paper type for covers (Covers/Inserts)

This function enables you to use a different type of paper for the front and back covers of a set of copies. A different type of paper can also be added as an insert at specified pages.

Cover

Insert

Back cover

Adding inserts when copying on transparency film (Transparency Inserts)

When copying onto transparency film, this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together.

Paper insert

Copying multiple pages onto one sheet of paper

INDEX

(Multi Shot)

Use this function to copy two or four original pages onto one sheet of paper.

Copying a pamphlet (Book Copy)

Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle unit or a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

3 4

Copying captions onto tab paper (Tab Copy)

Use this function to copy captions onto the tabs of tab paper.

Original Tab paper

INDEX

Copying both sides of a card onto one sheet of paper (Card Shot)

Use this function to copy the front and reverse side of a card onto one sheet of paper.

Front

Back

Printing the date or a stamp on copies (Stamp)

Use this function to print the date, a stamp, the page number, or text on copies. The selected items will be printed on the copies.

Date print

04/04/2010

Page number Text

CONFIDENTIAL

Planning Meeting

Stamp

Repeating photos on a copy (Photo Repeat)

Use this function to print up to 24 copies of one photo on one sheet of paper.

Creating a large poster (Multi-Page Enlargement)

Use this function to enlarge a copy image and print it using multiple sheets of paper. The sheets of paper can be attached together to form one large copy.

Inverting the image (Mirror Image)

Use this function to make a copy that is a mirror image of the original.

Copying an original without cutting off the edges (Full Bleed Copy)

You can make a full-size copy on paper larger than the original to ensure that the edges of the image are not cut off.

Copying in the centre of the paper (Centring)

Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.

Reversing white and black in a copy (B/W Reverse)

This function reverses black and white in a copy to create a negative image. Use this function to save toner when copying an original with large black areas.

Checking the number of scanned original sheets before copying (Original Count)

The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes.

4 sheets

Scan

originals

sheets

Check

4 sheets

Copying in reverse order (Reverse Order)

With normal copying, the copies are delivered face down in order beginning from the first page, which means that the copies are in the same order as the pages of the original. When reverse order copying is used, the copies are delivered face up in order beginning from the first page, which means that the copies are in the reverse order of the original pages.

Copying originals that are different sizes (Mixed Size Original)

For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.

Copying thin originals (Slow Scan Mode)

This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.

Printing

This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows XP in Windows case of Mac OS 9) in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application. The printer expansion kit is required to use the printer function.

X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 61

environments, and Mac OS X v10.4 (Mac OS 9.2.2 in the

X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 62

X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 64

PRINTING

This section explains the basic procedures for printing.

Windows

The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in the Printer Guide.

1 Select the print command in the

(1)

(2)

application.

(1) Open the [File] menu.

(2) Select [Print].

(1)

(2)

2 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs.

3 Select print settings.

(1)

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

(2)

(3)

4 Click the [Print] button.

Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows)

1 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

(1)

(2)

2 Click the [Help] button.

In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs.

The Help window will open to let you view explanations of the settings on the tab. To view Help for settings in a dialog box, click the underlined text at the top of the Help window.

To view Help for a specific setting

To view Help for a particular setting, click the

button in the upper right-hand corner of the window and then click the setting. * In Windows Vista, move the cursor to the

setting that you wish to learn about and press the [F1] key. Help for that setting will appear.

When the information icon ( ) appears

The icon can be clicked to show prohibited combinations of functions and other information.

Macintosh

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the printer expansion kit and PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

MAC OS X

1 Open the page setup window in

(1)

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

(2)

(1)

(2)

2 Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(3)

MAC OS 9

(1)

1 Open the page setup window in

SimpleText.

(1) Open the [File] menu.

(2) Select [Page Setup].

(2)

2 Select paper settings.

(1)

(2)

(3)

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select [A4].

(3) Click the [OK] button.

Printing a file

MAC OS X

(1)

(2)

(1)

1 Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

2 Select print settings and click the

[Print] button.

(2)

(3)

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [Copies & Pages] and select each setting that you wish to configure from the pull-down menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

MAC OS 9

(1)

1 Execute printing from SimpleText.

(1) Open the [File] menu.

(2) Select [Print].

(2)

(1)

(3)

2 Select print settings and click the

[Print] button.

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [General] and select each setting that you wish to configure from the pull-down menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

CANCELLING PRINTING (AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

Print Job

Job Queue

(1)

Computer01

Computer02

0312345678

Copy

JOB STATUS

Scan to

Sets / Progress Status

0020 / 0001

0020 / 0000

0002 / 0000

(3)

0002 / 0000

Delete the job?

Computer02

Fax Job

Printing

Waiting

No Yes

Internet Fax

(5)

Spool

Job Queue

Complete

(2)

Detail

Priority

Stop/Delete

(4)

1 Press the [JOB STATUS] key.

2 Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to [Spool] or

[Job Queue].

Touch this key to change modes. The selected mode will be highlighted.

(3) Touch the key of the print job that you wish to

cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 54) for the procedure for opening the printer driver properties window and the basic procedure for printing.

Windows

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example. The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size. In this example, an A4-size image will be printed on A3-size paper. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.

Select print settings.

(1)

(2)

(5)

(3)

(4)

(1) Click the [Paper] tab.

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to print on.

(5) Click the [OK] button.

This completes the settings. Start printing.

Macintosh

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.

MAC OS X

Select print settings.

MAC OS 9

(1)

(4)

(2)

(4)

(3)

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

Select print settings.

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.

Fitting the print image to the paper (Fit To Paper Size)

Use this function to enlarge or reduce the print image to fit the paper size. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view, and to print when the same size of paper as the print image is not loaded in the machine.

A4 A3

Printing multiple images on one page (N-Up Printing)

Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper.

Stapling printed pages (Staple)

Use this function to staple printed output. (When a saddle stitch finisher or finisher is installed.)

3 4

Punching holes in output (Punch)

Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher is installed.)

The machine also has these functions

For information on each of these functions, see "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Reversing the image (Mirror Image)

Image adjustment function

• Adjusting the brightness and contrast of the image (Image Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Two-sided printing with specific pages printed on the front side (Chapter Inserts Printing)

• Folding specified paper in half before printing (Paper Fold Print)

• Printing the pages in reverse order (Reverse Order Print)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Image Sending

This section explains the uses of the image send function and the basic procedure. In addition, special modes that can be used with the image send function are introduced. To use the image send function, several expansion kits are necessary.

X IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . 68

X BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . 69

X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 70

X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 72

X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 74

X SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 76

X CHANGING THE EXPOSURE AND ORIGINAL IMAGE

TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 78

X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 80

X SPECIAL IMAGE SEND MODES . . . . . . . . . . . . . . . . . 81

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 82

X CONVENIENT IMAGE SEND FUNCTIONS. . . . . . . . . . 83

IMAGE SEND FUNCTION

The image send function of the machine can be used to transmit scanned images by a variety of methods. The image send function has the following modes.

Scan mode

Scan to E-mail

The scanned file is sent by e-mail.

Scan to FTP

The scanned file is sent to a specified directory on an FTP server.

Scan to Network Folder

The scanned file can be sent to a shared folder on a computer on your network. Transmission is possible to computers running Windows 98/Me/NT 4.0/2000/XP/Server 2003/Vista.

Scan to Desktop

The scanned file is sent to a specified folder on your computer. (To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. For the procedures for installing the software, see the Sharpdesk Installation Guide.)

USB Memory mode

The scanned file is sent to and stored in a USB memory device* connected to the machine.

Internet Fax mode

A fax can be sent via the Internet. This function requires the expense of an Internet connection, however, if you already have Internet service or frequently send faxes, this function can help reduce communication costs.

Fax mode

This mode is used to send and received faxes.

* A USB memory device is a storage device that is connected via a USB interface.

BASE SCREEN OF IMAGE SEND MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of image send mode. Various settings for image send can be selected from the base screen. Each mode has a base screen. To select a mode, touch the send mode select tab for that mode.

Example: Base screen of scan mode

Ready to send.

(1)

(2)

(3)

(4)

(5)

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

(6)

(1) Send mode tabs

Use these keys to change the mode of the image send function. For example, to switch to scan mode, touch the [Scan] tab.

(2) [Address Book] key

Touch this key to use a one-touch key or a group key. When the key is touched, the address book screen appears.

(3) [Address Entry] key

Touch this key to manually enter a destination address instead of using a one-touch key.

(4) [Send Settings] key

Touch this key to select or enter the subject, file name, sender name, or message text, which have been previously stored in the Web page.

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

Resend

Data EntryFaxInternet Fax

Auto Auto

Text

USB Mem. Scan

Send:

(7)

(8)

PDF

(9)

(10)

(7) [Resend] key / [Next Address] key

The destinations of the most recent 8 transmissions by Scan to E-mail, fax and/or Internet fax are stored. Touch this key to select one of these destinations. When a destination is selected or entered, this key changes to the [Next Address] key.

(8) Image settings

Image settings (original size, exposure, resolution, file format, and colour mode) can be selected.

(9) key

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

(10) [Special Modes] key

Touch this key to use a special mode.

(5) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

(6) key

Touch this key to specify a destination using a search number

* 3-digit number assigned to a destination when it is

stored.

SCANNING AN ORIGINAL

The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. When the colour expansion kit is installed, originals can be scanned in full colour or greyscale.

Original

Scan

transmission

Scanned image

COPY

Ready to send.

Scan

(2)

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

IMAGE SEND

(1)

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

DOCUMENT

FILING

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

(1)

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

MANUAL

FINISHING

Resend

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Send:

Text

PDF

Data EntryFaxInternet Fax USB Mem. Scan

Send:

Text

PDF

1 Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Scan] tab.

The base screen of scan mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Select settings in the touch panel.

(1) Touch the [Address Entry] key.

Select addressee type.

(2)

(2) Touch the [To] key.

A text entry screen will appear. Enter the e-mail address of the recipient and touch the [OK] key. For the procedure for entering text, see "7. ENTERING

TEXT" in the User's Guide.

4 Press the [START] key.

Cancel scanning

SENDING A FAX

The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images.

Original

Transmission

Transmission result

COPY

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

IMAGE SEND

(1)

Original

Exposure

Resolution

Special Modes

DOCUMENT

FILING

(2)

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

The side to be scanned must be face up!

MANUAL

FINISHING

Speaker

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Resend

Send:

1 Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Fax] tab.

The base screen of fax mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Enter the fax number of the receiving fax

machine and press the [START] key.

Cancel scanningCorrect a mistake

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key. For the procedure for storing a one-touch key, see "STORING A DESTINATION" (page 74).

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

Condition

Settings

Address Review

Address Entry

Global

Address Search

Sort Address

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

To Cc

AAA AAA BBB BBB

CCC CCC

(2)

EEE EEE

GGG GGG

III III

Frequent Use

Auto Auto

Scan:

Auto

Text

200X200dpi

PDF

Auto/Greyscale

(3)

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

EFGHI JKLMN OPQRST UVWXYZ

ABCD

Auto Reception

Fax Memory:100%

Data EntryFaxInternet Fax USB Mem. Scan

Send:

PDF

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired destination

is stored.

(3) Touch the [To] key.

• If an e-mail address is stored in the one-touch key, select [To] or [Cc] to specify the type of recipient after selecting the key.

• This step is not needed if you selected a one-touch key for a fax destination.

Search number sending

When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the key and the 3-digit search number. To check a search number, print the appropriate list in the sending address list menu in the system settings.

Enter search number.(001-999)

Scan

(2)

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

(1)

Auto Auto

Scan:

Auto

Text

200X200dpi

PDF

Auto/Greyscale

Data EntryFaxInternet Fax USB Mem. Scan

Send:

PDF

(1) Touch the key.

(2) Enter the 3-digit search number with the

numeric keys.

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Scan: Send:

Auto

200X200dpi

PDF

Auto/Greyscale

Text

PDF

Resend

(1)

(1) Touch the [Resend] key.

Resend

No.01

No.03

No.05

No.07

AAA AAA

CCC CCC

EEE EEE

GGG GGG

(2)

No.02

No.04

No.06

No.08

Cancel

BBB BBB

DDD DDD

FFF FFF

HHH HHH

(2) Touch the key in which the desired destination

is stored.

The transmission log can be used for Scan to E-mail, fax, and Internet fax destinations.

Dialling using the speaker (Fax mode)

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

Telephone mode.

Scan

Address Book

Speaker Volume

Address Review

File

Quick File

Speaker

Internet Fax USB Mem. Scan

Original

Scan: Send:

Exposure

Resolution

Special Modes

Auto

Standard

Fax Memory:100%

Data EntryFax

Auto Auto

Resend

Fax Manual

Reception

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker. Dial the fax number of the destination with the numeric keys or with the [Address Book] key. When the connection is established, press the [START] key to send the fax.

STORING A DESTINATION

Destinations for Scan to E-mail, Internet fax, and fax can be stored in one-touch keys. Stored destinations can be retrieved quickly and easily. To store destinations for other modes, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Image Send Guide.

Storing an individual key

As an example, the procedure for storing a destination for Scan to E-mail is explained below. For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

SETTINGS

Default Settings

Address Control

Document Filing

Control

Address Book

Custom Index

(2)

Program

F-Code Memory Box

SYSTEM

(1)

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Select settings in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

Address Book

Sort

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

Back

Add New

ABC

All

ABCD

EFGHI JKLMN OPQRST UVWXYZ

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

(3)

(3) Touch the [Add New] key.

System Settings

Address Control

Address Type:

Search Number:

Address Name (Required):

Initial (Optional):

Key Name:

Custom Index:

System Settings

Address Control

E-mail

KKK KKK

User 1

(1-999)

Cancel

(4)

(5)

(6)

Cancel

(9)

Select settings in the touch panel. (Continued)

(4) Select [E-mail] from the "Address Type" select

box.

[Internet Fax] or [Fax] can be selected to store addresses for those modes.

(7)

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the destination (max. of 36 characters).

E-mail Address (Required):

AAA@xx.xxx.com

(8)

File Format :

File Type:

Black & White:

Colour/Greyscale:

PDF

Compression Mode

Compression Ratio

MMR(G4)

Medium

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters for the destination (max. of 10 characters).

(7) Touch the scroll bar to move the screen.

(8) Touch the "E-mail Address" text box.

A text entry screen appears. Enter the E-mail address that you want to store. Likewise, when storing an Internet fax or fax destination, touch the text box and enter the Internet fax address or fax number in the text entry screen.

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered, see "9. SYSTEM SETTINGS" in the Image Send Guide. When sending the same document or image to multiple destinations, it is convenient to store a destination group. For details on storing groups, see "9. SYSTEM SETTINGS" in the Image Send Guide.

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode (excluding Scan to Network Folder), Internet fax mode, and fax mode destinations in a single operation. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.

The side to be scanned must be face up!

Scan

Address Book

(1)

Address Entry

Send Settings

Address Review

File

Quick File

Condition

Settings

Address Review

(5)

Address Entry

Global

Address Search

Sort Address

Original

Scan:

Exposure

200X200dpi

Resolution

File Format

Color Mode

Special Modes

To Cc

AAA AAA BBB BBB

CCC CCC

EEE EEE

GGG GGG

III III

Frequent Use

(4)

(2)

ABCD

Fax Memory:100%

Auto

PDF

Auto/Greyscale

Auto Reception

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

EFGHI JKLMN OPQRST UVWXYZ

Text

Send:

PDF

(3)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the desired

destination is stored.

(3) Touch the one-touch keys of the additional

destinations to which you want to send the image.

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

Address Review

EEE EEE HHH HHH

001 002

(6)

(6) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key.

3 Press the [START] key.

When Internet fax or fax mode destinations are included in a broadcast transmission, transmission will take place in black & white even if the colour expansion kit is installed.

Cancel scanning

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below.

The side to be scanned must be face up!

(2)

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

Original

Scan:

Exposure

Resolution

File Format

Colour Mode

Special Modes

When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected.

(3)

Auto

200X200dpi

PDF

Auto/Greyscale

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Text

Send:

PDF

(4)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see "CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Exposure] key.

(4) Read the displayed message and touch the

[OK] key.

Scan/Exposure

Auto

Manual

(5)

(6)

Original Image Type

Text

Printed

Photo

Moiré Reduction

Text/

Prtd.Photo

(7)

Photo

(8)

Text/Photo

Map

(5) Touch the [Manual] key.

(6) Darken light colours with the key.

5 levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(7) Touch the [Text/Prtd. Photo] key.

In Internet fax/fax mode, the original image type and moire reduction cannot be selected.

(8) Touch the [OK] key.

3 Press the [START] key.

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type.

Sending an image in scan mode

This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution.

The side to be scanned must be face up!

(2)

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

Scan/Resolution

Special Modes

Original

Exposure

Resolution

(3)

File Format

Colour Mode

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

100X100dpi

200X200dpi

300X300dpi

(4)

400X400dpi

600X600dpi

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Text

Send:

PDF

(5)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see "CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Resolution] key.

(4) Touch the [300X300dpi] key.

(5) Touch the [OK] key.

3 Press the [START] key.

Cancel scanning

Sending an image in fax mode

The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.

The side to be scanned must be face up!

(1)

FaxScan

Scan: Send:

Auto

Standard

Auto Reception

Fax Memory:100%

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax USB Mem. Scan

Original

Exposure

Resolution

(2)

Special Modes

Auto

Data Entry

Auto

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Enter the fax number of the receiving fax

machine.

3 Select settings in the touch panel.

(1) Make sure that the desired mode ([Fax] tab) is

selected.

(2) Touch the [Resolution] key.

Fax/Resolution

Standard

Fine

(3)

Super Fine Half Tone

Ultra Fine

(4)

(5)

(3) Touch the [Fine] key.

The resolution increases (producing a clearer image) in the following order: [Standard], [Fine], [Super Fine], [Ultra Fine].

(4) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with shading to further improve the image. [Half Tone] cannot be selected when [Standard] is selected.

(5) Touch the [OK] key.

4 Press the [START] key.

Cancel scanningCorrect a mistake

CHANGING THE FILE FORMAT

The format for scan send (file type and compression method) can be changed. The procedure for sending a scanned image in full colour TIFF format is explained below. * To scan an original in full colour, the colour expansion kit is required.

The side to be scanned must be face up!

(2)

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

Scan/File Format

File Type

PDF

Encrypt PDF

Programmed

Specified Pages per File

Resolution

File Format

Colour Mode

Special Modes

Select a file format to apply it to all scan destinations.

Original

Exposure

(3)

TIFF

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

Compression Mode

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Text

Send:

PDF

(4)

None

MH (G3)

MMR (G4)

(1-99)

B/W

Colour/Grey

(5)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see "CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [File Format] key.

(4) Read the displayed message and touch the

[OK] key.

(5) Change the mode to Colour/Greyscale mode.

If the colour expansion kit is not installed, the mode select key will not appear.

Scan/File Format

File Type

PDF

Encrypt PDF

Programmed

Specified Pages per File

(6)

TIFF

JPEG

Compression Ratio

Low

Medium

High

(7)

(1-99)

(8)

B/W

Colour/Grey

(6) Touch the [TIFF] key.

(7) Touch the [High] key.

This sets the compression to high. A higher compression ratio creates a smaller file size.

(8) Touch the [OK] key.

3 Press the [START] key.

If the file type is set to [Encrypt PDF], you will be prompted to enter a password when you start transmission.

Cancel scanning

SPECIAL IMAGE SEND MODES

The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.)

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Scan:

Auto

200X200dpi

Text

PDF

Auto/Greyscale

Send:

PDF

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu varies by mode.

Touch the [Special Modes] key in the base screen to open the special modes menu.

Example: Special modes screen of scanner mode

1st screen 2nd screen

Scan/Special Modes

Program

Timer

Job

Build

Original

Count

Erase

Suppress

Background

Mixed Size

Original

File

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

Scan/Special Modes

Verif.

Stamp

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "4. SPECIAL MODES" in the Image Send Guide.

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for image send is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. As an example, the procedure for "ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)" is explained.

The side to be scanned must be face up!

(2)

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

File Format

Colour Mode

Special Modes

Original

Exposure

Resolution

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

(3)

Scan/Special Modes

Program

Timer

Job

Build

Original

Count

Erase

Suppress

(4)

2in1

Background

Mixed Size

Original

File

Data EntryFaxInternet Fax USB Mem. Scan

Auto Auto

Text

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

Send:

PDF

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see "CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Special Modes] key.

(4) Touch the [Erase] key.

The erase settings will be configured to erase a width of 3/4" around the edges of the original.

Scan/Special Modes

Erase

Centre

Edge

Erase

Side Erase

Edge+Centre

Erase

Cancel

Edge

(5)

(0~20) mm

(6)

(5) Set the erasure width to 15 mm with the

keys.

The erase area is set to "Edge Erase" by default. To select "Centre Erase", "Edge+Centre Erase" or "Side Erase" touch the appropriate key.

(6) Touch the [OK] key.

3 Press the [START] key.

Cancel scanning

CONVENIENT IMAGE SEND FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Use this function to erase peripheral shadows that occur when scanning books and other thick originals.

Scan

Sending an original as two separate pages (Dual Page Scan)

Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.

Scan

Whitening faint colours in the image (Suppress Background)

Without erase

With erase

Use this function to suppress light background areas in the scanned image. This is convenient for scanning an original that is printed on coloured paper. To use this function, the colour expansion kit is required.

Scan

Sending both sides of a card as a single page (Card Shot)

Use this function to scan the front and back of a card as a single image.

Front

Scan

Back

Scanning many originals at once (Job Build)

A stack of originals higher than the indicator line on the automatic document feeder cannot be scanned through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.

Scan

Sending two pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode and fax mode.

Scan

The machine also has these functions

For detailed information on these functions, see "4. SPECIAL MODES" in the Image Send Guide.

• Storing sending operations (Program)

• Sending an image at a specified time (Timer Transmission)

• Transmitting originals of different sizes (Mixed Size Original)

• Scanning thin originals (Slow Scan Mode)

• Original sheets before transmission (Original Count)

• Stamping scanned originals (Verif. Stamp)

• Changing the print settings for the transaction report (Transaction Report)

• Sending a computer file For more information on these functions, see "3. TRANSMITTING AN IMAGE" in the Image Send Guide.

• F-code communication

• Using an extension phone For more information on this function, see "5. SPECIAL FAX FUNCTION" in the Image Send Guide.

• Forwarding received Internet faxes to an e-mail address (Inbound Routing Settings) For more information on this function, see "6. RECEPTION FUNCTIONS" in the Image Send Guide.

Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 88

X APPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 91

X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 92

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Files that you want to store for later use

Store quickly and easily

Use Quick File to quickly store a job without the bother of specifying settings.

Store and manage

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Fax

Scan

Scan to HDDFileQuick File

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Files saved with Quick File are stored in this folder.

Stored files can be printed or transmitted whenever needed.

Main Folder / Custom FolderQuick File Folder

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

The document filing function is convenient in these situations

In this situation...

You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout.

In this situation...

Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file.

Document filing is convenient

Exposure

Auto

Copy Ratio

100%

Plain

Original

Special Modes

Plain

2-Sided Copy

Paper Select

Auto

Plain

Output

File

Quick File

Document filing is convenient

Auto

It takes time to scan all of the pages of the handout. And the copy settings must be selected again. In this situation, there is no need to panic. Simply print the file that you stored using document filing. There is no need to scan the originals or select the copy settings again.

File Retrieve Scan to HDD HDD Status

File

Original

Information

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

Auto

200X200dpi

Medium

Auto

Ex Data Access

Auto

Text

Auto

Store:

If you store the forms for daily or weekly reports together in a folder, users can obtain a form using the Web page or the operation panel of the machine.

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder. For information on setting up "My Folder", see "User List" in the Administrator's Guide.

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function.

The side to be scanned must be face up!

Plain

Original

Auto

1. 2.

Exposure

Auto

Copy Ratio

100%

Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder.

Plain

A4A4

Paper Select

Auto

Plain

(2)

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3 Set the number of copies and then press the

[START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

APPENDING INFORMATION WHEN STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, folder, and save format can be specified when saving a file. A saved file can be printed or sent at a later time. When saving a file to be sent, set the save format to "Send Allowed Mode".

The side to be scanned must be face up!

Plain

Exposure

Auto

Copy Ratio

100%

File Information

Confidential

Password

User Name

File Name

(2)

Stored to:

Storage Format

User Unknown

Copy_04042010_112030

Main Folder

Hi-Speed Print Mode

1. 2.

Original Paper Select

Auto

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Special Modes

Plain

2-Sided Copy

Auto

Plain

Output

File

(1)

Quick File

OKCancel

2 Select settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

User Name

ABC

User

File Information

Confidential

Password

User Name

(5)

File Name

Stored to:

Storage Format

(6)

Cancel OK

Name 1

Name 3

(3)

Name 5

Name 7

Name 9

Name 11

All Users ABCD EFGHI JKLMN OPQRST UVWXYZ

Name 1

file-01

Main Folder

Hi-Speed Print Mode

Name 2

Name 4

Name 6

Name 8

Name 10

Name 12

(4)

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

OKCancel

(5) Touch the [File Name] key.

A text entry screen appears. Enter a file name (maximum of 30 characters). For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide.

(6) Touch the [Stored to:] key.

Select settings in the touch panel. (Continued)

Stored to:

Main Folder

User 1

User 3

(7)

User 5

User 7

User 9

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Information

Confidential

Password

User Name

Stored to:

Storage Format

File Name

Name 1

file-01

User 1

Hi-Speed Print Mode

User 2

User 4

User 6

User 8

User 10

(8)

(9)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

OKCancel

(9) Touch the [OK] key.

Two selections are available for the "Storage Format": "Hi-Speed Print Mode" and "Send Allowed Mode". Select "Hi-Speed Print Mode" if you wish to give priority to printing speed. Select "Send Allowed Mode" if you wish to allow the stored document to be sent at a later time.

3 Set the number of copies and then press the

[START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

SAVING A DOCUMENT ONLY (Scan to HDD)

You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. When the colour expansion kit is installed, originals can be scanned in full colour or greyscale.

IMAGE SEND

COPY

File Retrieve Scan to HDD HDD Status

Folder Select

Main Folder

User 1

User 3

User 5

User 7

User 9

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

DOCUMENT

FILING

Quick File Folder

User 2

User 4

User 6

User 8

User 10

MANUAL

FINISHING

Ex Data Access

The side to be scanned must be face up!

File Retrieve Scan to HDD HDD Status

Folder Select

Main Folder

User 1

User 3

User 5

User 7

User 9

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

Ex Data Access

Quick File Folder

User 2

User 4

User 6

User 8

User 10

1 Touch the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Touch the [Scan to HDD] tab.

File Retrieve Scan to HDD HDD Status

File

Information

Original

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

Auto

200X200dpi

Medium

Auto

Ex Data Access

Auto

Text

Store:

Mono2

Auto

The Scan to HDD base screen appears. To specify a user name, file name, and folder, touch the [File Information] key.

4 Press the [START] key.

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder.

COPY

IMAGE SEND

DOCUMENT

FILING

MANUAL

FINISHING

(1)

File Retrieve Scan to HDD HDD Status

Folder Select

Main Folder

(2)

User 1

User 3

User 5

User 7

User 9

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

File Name

file-01 Name 1 04/04/2010

file-02 Name 2 04/04/2010

file-03 Name 3 04/04/2010

file-04 Name 4 04/04/2010

file-05 Name 5 04/04/2010

All Files Filter by Job

Job Settings

file-01 Name 1 A4 B/W

Select the job.

(3)

Ex Data Access

Quick File Folder

User 2

User 4

User 6

User 8

User 10

User Name Date

BackSearch

Batch Print

Cancel

Select the file and print it.

(1) Touch the [DOCUMENT FILING] key.

(2) Touch the [Main Folder] key.

(3) Touch the key of the file that you wish to

retrieve.

(4) Touch the [Print] key.

Print Send

(4)

Move Delete Detail

Job Settings / Print

file-01 Name 1 A4 B/W

Paper Select

Auto

Output

2-Sided

Special Modes

Number of Prints

(1~9999)

Property

Change

Print and Delete the Data

Print and Save the Data

(5)

Cancel

(5) Touch the [Print and Save the Data] key.

When [Print and Save the Data] is selected, the file is saved after printing. To delete the file after printing it, select [Print and Delete the Data].

Manual finishing

This section explains the basic procedures for using the manual finishing function.

X MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

X USING MANUAL FINISHING. . . . . . . . . . . . . . . . . . . . . . 95

MANUAL FINISHING

Manual finishing can be used to staple or punch holes in paper that has been loaded in the inserter. Copying and printing are not performed when the manual finishing function is used. As an example, manual finishing can be used to staple paper on which printing or copying has already been performed and thereby create booklets. For detailed information, see "MANUAL FINISHING MODE" in the User's Guide.

Base screen

Touch the [MANUAL FINISHING] key in the touch panel to open the base screen of manual finishing mode. Staple, punch, and folding settings are selected from the base screen.

Set the output function.

Plain

(1)

Plain

(2)

(3)

(4)

Top Tray

Offset Tray

Staple

(5)

(1) [Top Inserter Tray] key, [Bottom Inserter Tray] key

Select the tray in which you have loaded paper.

(2) [Top Tray] key

This sets the top tray of the finisher as the output tray.

(3) [Offset Tray] key

This sets the offset tray of the finisher as the output tray.

(4) [Staple] key

Use this to staple the loaded paper. When this key is touched, keys for selecting the stapling positions will appear.

Saddle Stitch

Fold

2 Hole

Punch

3 Hole

Punch

(6)

(7)

(5) [Saddle Stitch] key

Use this to staple and fold the loaded paper at the centreline.

(6) [Fold] key

Use this to fold the loaded paper in half.

(7) [2 Hole Punch] key, [3 Hole Punch] key

Use this to punch holes in the loaded paper.

USING MANUAL FINISHING

The basic procedure for using manual finishing is explained below, using stapling as an example.

IMAGE SEND DOCUMENT

COPY

Set the output function

Top Tray

Offset Tray

Staple

Top Tray

Offset Tray

Staple

(1)

Plain

FILING

Saddle Stitch

FINISHING

The "front" side must face up!

Saddle Stitch

MANUAL

Fold

2 Hole

Punch

3 Hole

Punch

Fold

2 Hole

Punch

3 Hole

Punch

1 Touch the [MANUAL FINISHING] key.

The base screen of manual finishing mode appears.

2 Load the paper that you want to staple in the

inserter tray.

All loaded sheets will be stapled as a single set.

3 Select settings in the touch panel.

(1) Touch the [Staple] key.

Top Tray

Offset Tray

Staple

Plain

(2)

Slant Staple

Fold

2 Hole

Punch

3 Hole

Punch

(2) Touch the key of the desired stapling location.

4 Press the [START] key.

System settings

The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings.

X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 100

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below.

Displaying the system settings screen

SYSTEM

Press the [SYSTEM SETTINGS] key.

SETTINGS

The system settings screen will appear.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Admin Password Exit

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

The keys that appear will vary depending on what peripheral devices are installed.

What you can do in the system settings

The following table shows the items that appear when the [SYSTEM SETTINGS] key is pressed in the factory default state. For the complete system settings menu, see "SYSTEM SETTINGS MENU" (page 100).

Settings Description

Total Count

Default Settings

List Print (User)

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

This displays the total number of pages printed by job type such as copy jobs and print jobs.

This lets you set the clock and change the software keyboard used for text entry.

This lets you print lists showing the machine status and settings.

This is used to set the type and size of paper used in each tray, and to store new paper types.

Destinations for the image send function can be stored in one-touch keys, and settings can be stored in program keys.

This is used to configure settings for receiving faxes and Internet faxes, and settings for forwarding received faxes and Internet faxes.

This is used to configure settings for printing without using the printer driver and settings for the printer function.

This is used to store, edit, and delete custom folders for the document filing function.

This is used to check the connection status of a USB device.

Sharp MX-M1100, MX-M850, MX-M950 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual