Sharp MX-FXX1 User Manual
Facsimile Guide
MODEL:
MX-FXX1
TABLE OF CONTENTS
ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4
• MANUALS PROVIDED WITH THE MACHINE . . . 4
BEFORE USING THE MACHINE AS A
1
FAX
BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . 6
• BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . 7
• ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . . 9
• CHANGING THE DISPLAY OF ONE-TOUCH
KEYS IN THE ADDRESS BOOK SCREEN . . . . . 10
FAX TRANSMISSION SEQUENCE . . . . . . . . . . . . . . 12
ENTERING DESTINATIONS
2
ENTERING A FAX NUMBER WITH THE
NUMERIC KEYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
RETRIEVING A FAX NUMBER FROM THE
ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
• RETRIEVING A STORED DESTINATION . . . . . . 17
• CHECKING AND DELETING ENTERED
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 18
USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
RETRIEVING A DESTINATION FROM A
GLOBAL ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . 20
USING THE RESEND FUNCTION . . . . . . . . . . . . . . . 22
CHAIN DIALLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
USING THE DOCUMENT GLASS FOR
TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
• USING THE DOCUMENT GLASS TO SEND A
FAX IN DIRECT TRANSMISSION MODE . . . . . . 34
TRANSMISSION USING THE SPEAKER . . . . . . . . . 36
SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . 37
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) . . . . . . . . . . . . . . . . . . . . . . . . 42
IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
• AUTOMATICALLY SCANNING BOTH SIDES
OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . 44
• SPECIFYING THE SCAN SIZE AND SEND
SIZE (Enlarge/Reduce Transmission) . . . . . . . . . 45
• CHANGING THE EXPOSURE . . . . . . . . . . . . . . . 52
• CHANGING THE RESOLUTION . . . . . . . . . . . . . 53
FAX RECEPTION
4
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . . . 55
• RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . . . 56
• RECEIVING A FAX MANUALLY . . . . . . . . . . . . . 57
• PRINTING A PASSWORD-PROTECTED FAX
(Hold Setting For Received Data Print) . . . . . . . . 57
FORWARDING RECEIVED FAXES (Fax Data
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
FORWARDING A RECEIVED FAX TO AN E-MAIL
ADDRESS (Inbound Routing Settings) . . . . . . . . . . 59
BASIC TRANSMISSION METHODS
3
TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . 24
• PLACEMENT ORIENTATION OF THE
ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
• AUTOMATIC REDUCTION OF THE
TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . . . . 26
• TRANSMITTABLE ORIGINAL SIZES . . . . . . . . . 27
• THE SIZE OF THE PLACED ORIGINAL . . . . . . . 27
• WHEN THE LINE IS BUSY . . . . . . . . . . . . . . . . . 28
• WHEN A COMMUNICATION ERROR
OCCURS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
USING THE AUTOMATIC DOCUMENT FEEDER
FOR TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 29
• USING THE AUTOMATIC DOCUMENT
FEEDER TO SEND A FAX IN DIRECT
TRANSMISSION MODE . . . . . . . . . . . . . . . . . . . 30
SPECIAL MODES
5
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
STORING FAX OPERATIONS (Program). . . . . . . . . 62
• USING A PROGRAM TO SEND A FAX . . . . . . . . 63
ERASING PERIPHERAL SHADOWS ON THE
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
TRANSMITTING AN ORIGINAL AS TWO
SEPARATE PAGES (Dual Page Scan). . . . . . . . . . . 67
SENDING A FAX AT A SPECIFIED TIME (Timer) . . 70
SENDING TWO PAGES AS A SINGLE PAGE
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
SENDING BOTH SIDES OF A CARD AS A
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . . 76
SENDING A LARGE NUMBER OF PAGES (Job
Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
2
TRANSMITTING ORIGINALS OF DIFFERENT
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . 82
USING AN EXTENSION PHONE
7
FAXING THIN ORIGINALS (Slow Scan Mode). . . . . 84
ADDING YOUR SENDER INFORMATION TO
FAXES (Own number sending) . . . . . . . . . . . . . . . . 86
• TEMPORARILY CHANGING THE SENDER
INFORMATION (Own Name Select) . . . . . . . . . . 87
CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . . . 88
• INITIATING POLLING RECEPTION
MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
SENDING A FAX WHEN ANOTHER MACHINE
POLLS YOUR MACHINE (Polling Memory) . . . . . . . 91
• RESTRICTING POLLING ACCESS (Polling
security) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
• SCANNING A DOCUMENT INTO POLLING
MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
• PRINTING A DOCUMENT STORED IN THE
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
• DELETING A DOCUMENT FROM THE
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
PERFORMING F-CODE
6
COMMUNICATION
F-CODE COMMUNICATION . . . . . . . . . . . . . . . . . . . 96
• HOW F-CODES WORK . . . . . . . . . . . . . . . . . . . . 96
• CREATING MEMORY BOXES IN THE
MACHINE FOR F-CODE COMMUNICATION . . . 97
• F-CODE DIALLING . . . . . . . . . . . . . . . . . . . . . . . 97
CONFIDENTIAL COMMUNICATION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
• F-CODE CONFIDENTIAL TRANSMISSION . . . . 99
• PRINTING A FAX RECEIVED BY F-CODE
CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 100
POLLING RECEPTION USING F-CODES. . . . . . . . 102
CONNECTING AND USING AN EXISTING
PHONE (Extension Phone Connection) . . . . . . . . 112
• RECEIVING A FAX AFTER ANSWERING A
CALL ON THE EXTENSION PHONE (Remote
Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
• MAKING AND RECEIVING PHONE CALLS . . . 113
CHECKING THE STATUS OF FAX
8
JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . 114
• JOB QUEUE SCREEN AND COMPLETED
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . 115
• OPERATION WHEN A JOB IN THE JOB
QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . 118
• CHECKING A RESERVED JOB OR THE JOB
IN PROGRESS. . . . . . . . . . . . . . . . . . . . . . . . . . 119
• CHECKING COMPLETED JOBS . . . . . . . . . . . . 120
CANCELLING A FAX IN PROGRESS OR A
RESERVED FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
GIVING PRIORITY TO A RESERVED FAX JOB. . . 123
PRINTING A TRANSACTION
REPORT / IMAGE SENDING
9
ACTIVITY REPORT
TRANSACTION REPORT . . . . . . . . . . . . . . . . . . . . 124
• CHANGING THE TRANSACTION REPORT
PRINT CONDITION FOR A SINGLE
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 125
• INFORMATION APPEARING IN THE RESULT
COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
IMAGE SENDING ACTIVITY REPORT . . . . . . . . . . 127
POLLING MEMORY TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
• SCANNING A DOCUMENT INTO A MEMORY
BOX FOR F-CODE POLLING
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 104
• PRINTING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION . . . . . . . . . 107
• DELETING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION . . . . . . . . . 108
RELAY REQUEST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
RELAY BROADCAST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
IF THE MACHINE IS MOVED
10
CONNECTIONS AND SETTINGS AFTER THE
MACHINE IS MOVED . . . . . . . . . . . . . . . . . . . . . . . . 128
• CONNECTION TO THE TELEPHONE LINE . . . 128
• MAKE SURE THE MAIN POWER SWITCH IS
IN THE "ON" POSITION. . . . . . . . . . . . . . . . . . . 129
• CHECKING THE DATE AND TIME . . . . . . . . . . 130
• CHANGING THE SENDER FAX NUMBER . . . . 130
3
ABOUT THIS MANUAL
Please note
• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.
• For information on your operating system, please refer to your operating system manual or the online Help function.
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Manual name Contents
Safety Guide
Software Setup
Guide
Quick Start Guide
Troubleshooting
This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
This manual explains how to install the software and configure settings to use the machine as a printer or
scanner.
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using
the machine.
4
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Manual name Contents
User's Guide
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
(This manual)
Scanner Guide
Document Filing
Guide
System Settings
Guide
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
This manual provides detailed explanations of the procedures for using the fax function.
This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
Icons used in the manuals
The icons in the manuals indicate the following types of information:
This alerts you to a situation where there is a
risk of machine damage or failure.
This provides a supplemental explanation of a
function or procedure.
This explains how to cancel or correct an
operation.
This indicates the name of a system setting and a provides a
brief explanation of the setting.
For detailed information on each system setting, see the
System Settings Guide.
When "System Settings:" appears:
A general setting is explained.
When "System Settings (Administrator):" appears:
A setting that can only be configured by an administrator is
explained.
5
BEFORE USING THE MACHINE
1
AS A FAX
This section provides information that you should know before using the machine as a fax machine.
BASE SCREEN OF FAX MODE
To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax
mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.
COPY
Ready to send.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
IMAGE SEND
Original
Exposure
Resolution
Special Modes
DOCUMENT
FILING
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
Speaker
Resend
Send:
This screen only appears
when the fax function or
Internet fax function has been
installed.
The contents of the screen
will vary depending on the
devices that are installed.
Each of the other modes that can be displayed by pressing the [IMAGE SEND] key (scan, Internet fax, USB memory,
and PC scan modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the address book and retrieved from the address book
screen when you need to use them. The address book is shared by fax mode, scan mode, and Internet fax mode.
To display the address book screen, touch the [Address Book] key in the base screen. To display the base screen, touch
the [Condition Settings] key in the address book screen. This manual refers to the base screen of fax mode as the "base
screen".
Base screen of fax mode Address book screen
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Original
Exposure
Resolution
Special Modes
Scan:
Auto
Standard
Fax Memory:100%
The procedures in this manual begin from the base screen of fax mode.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)
• Address book screen (alphabetical/custom index)
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Auto Reception
Send:
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
6
BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
COPY
Ready to send.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
IMAGE SEND
Original
Exposure
Resolution
Special Modes
(8)
(1) Mode select keys
Use these keys to switch between copy, image send, and
document filing modes.
To switch to fax mode, touch the [IMAGE SEND] key.
(2) This shows various messages and the destinations
that have been entered.
The icon on the left indicates fax mode.
(3) Send mode tabs
Use these keys to change the mode of the image send
function. Tabs of modes that cannot be used because the
appropriate options (Internet fax expansion kit,
application integration module) are not installed do not
appear.
If the [Fax] tab does not appear, touch the
tab to move the screen.
☞ BASE SCREEN OF FAX MODE (page 6)
(4) [Address Book] key
Touch this key to dial using a one-touch key or group
key. When the key is touched, the address book screen
appears.
☞ RETRIEVING A FAX NUMBER FROM THE
ADDRESS BOOK (page 16)
(5) [Direct TX] key
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.
☞ To fax a large number of sheet originals, use the
automatic document feeder. (page 24)
☞ If you wish to send a fax ahead of other previously
reserved fax transmissions, use direct transmission
mode. (page 25)
(6) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission.
☞ F-CODE DIALLING (page 97)
DOCUMENT
FILING
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
(7) Customized keys
(8) key
(9) [Speaker] key / [Pause] key / [Space] key
(10) [Resend] key / [Next Address] key
(11) Image settings
(12) key
(13) [Special Modes] key
(9)
Send:
Resend
(10)
Speaker
(11)
(12)
(13)
(14)
(15)
The keys that appear here can be changed to show
settings or functions that you prefer.
☞ Customizing displayed keys (page 8)
Touch this key to dial a fax destination using a search
number.
☞ USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION (page 19)
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.
☞ TRANSMISSION USING THE SPEAKER (page 36)
Touch this key to redial a fax number. When entering a
fax number to be dialled, this key changes to the [Next
Address] key.
☞ USING THE RESEND FUNCTION (page 22)
Image settings (original size, exposure, resolution) can
be selected.
☞ IMAGE SETTINGS (page 43)
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
☞ Checking what special modes are selected (page 8)
Touch this key to use a special mode.
☞ 5. SPECIAL MODES (page 60)
7
(14) key
When "Hold Setting for Received Data Print" is enabled,
this appears when a fax has been received. Touch this
(15) This shows the currently selected fax reception
mode and the amount of free memory remaining.
☞ RECEIVING FAXES (page 55)
key to open a password entry screen. Enter the set
password to print the received fax.
☞ PRINTING A PASSWORD-PROTECTED FAX (Hold
Setting For Received Data Print) (page 57)
Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. You can assign frequently used functions to these
keys to access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key
Setting" in the Web pages. The following keys appear by factory default:
• [Address Review] key
Touch this key to display a list of the destinations that have been selected in the address book. This is the same key
as the [Address Review] key in the address book screen.
• [File] key, [Quick File] key
Touch either key to use Quick File or File in document filing mode. For more information on the document filing
function, see the Document Filing Guide.
Example: When "Dual Page Scan", "Job Build", and "Mixed Size Original" are assigned to the customized
keys.
USB Mem. ScanFaxInternet Fax Internet Fax
Auto Auto
Auto Reception
Send:
These 3 keys can be changed
as desired.
Scan
Address Book
Direct TX
Sub Address
Dual Page
Scan
Job Build
Mixed Size
Org
Original
Exposure
Resolution
Special Modes
Scan:
Auto
Standard
Fax Memory:100%
Displaying a program key in the base screen will enable you to call up the program by simply touching the key.
☞ STORING FAX OPERATIONS (Program) (page 62)
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu.
Checking what special modes are selected
The key appears in the base screen when a special mode or 2-sided scanning is selected.
The key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Original
Exposure
Resolution
Special Modes
Scan:
Auto
Standard
Fax Memory:100%
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Auto Reception
Send:
Function Review
Erase
Timer
Mixed Size
Original
Edge:10mm
:
Centre:10mm
Day of the Week:Monday
:
Time: 21:30
:
On
OK
1
1
The special mode settings cannot be changed from the function review screen. To change a setting, touch the [OK] key to
close the function review screen and then touch the [Special Modes] key and select the setting that you wish to change.
8
ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(9)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
CCC CCC
0123456789
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
(13)
(1) This shows the destination that has been selected.
(2) Number of displayed items selector key
Touch to change the number of destinations (one-touch
keys) displayed in the address book screen. Select 5, 10,
or 15 destinations.
(3) [Condition Settings] key
Touch this key to select transmission settings and
operations. When the key is touched, the base screen
appears.
☞ BASE SCREEN OF FAX MODE (page 7)
(4) [Address Review] key
Touch this key to view a list of the selected destinations.
The selected destinations can be changed.
☞ CHECKING AND DELETING ENTERED
DESTINATIONS (page 18)
(5) [Address Entry] key
Not used in fax mode.
(6) [Global Address Search] key
When the use of an LDAP server has been enabled in
the machine's Web page, a fax number can be obtained
from a global address book.
☞ RETRIEVING A DESTINATION FROM A GLOBAL
ADDRESS BOOK (page 20)
(7) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission.
☞ F-CODE DIALLING (page 97)
(10)
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
(8) [Sort Address] key
Touch this key to change the index tabs to custom
indexes or to display one-touch keys by send mode.
☞ CHANGING THE DISPLAY OF ONE-TOUCH KEYS
IN THE ADDRESS BOOK SCREEN (page 10)
(9) [To] key
Touch this key to enter a selected destination (one-touch
key).
☞ RETRIEVING A STORED DESTINATION (page 17)
(10) [Cc] key
Not used in fax mode.
(11) One-touch key display
This shows the one-touch keys of the destinations that
have been stored in the address book. This manual
refers to keys in which single destinations and groups are
stored as one touch keys. Keys that have fax numbers
stored are indicated by .
☞ RETRIEVING A STORED DESTINATION (page 17)
(12) Index tabs
Touch this to change indexes.
☞ RETRIEVING A STORED DESTINATION (page 17)
(13) key
Touch this key to retrieve a destination using a search
number.
☞ USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION (page 19)
(11)
(12)
9
Destinations stored for the network scanner and Internet fax functions are indicated by a different icon.
☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 16)
• System Settings: Address Book
This is used to store fax numbers in one-touch keys.
• System Settings (Administrator): The Number of Direct Address Keys Displayed Setting
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
• System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)
• Address book screen (alphabetical/custom index)
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN
You can show only destinations of a specific transmission mode in the address book screen, or change the displayed
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
1
2
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sort Address
Sort Address
Tab Switch
ABC
User
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Address Type
Internet Fax
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
All
E-mail
Group
FTP/Desktop
Fax
Network Folder
Touch the [Sort Address] key.
1
2
(2)(1)
OK
Change the display mode.
(1) Touch the key of the mode or tab that you
wish to display.
• To show only the one-touch keys of a particular send
mode, touch the desired mode key under "Address
Type".
• To change the index tabs to the custom indexes, touch
the [User] key under "Tab Switch".
(2) Touch the [OK] key.
10
Index display
Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs
by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used
destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you
store the destination.
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sort Address
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
Index tabs
The destinations can be displayed in alphabetical order by their initials.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page
19), ascending names, descending names, search numbers... When the display order is changed, the display order of
the other index tabs also changes.
Ordered by search number (default) Ascending names Descending names
Frequent Use
ABCD
Frequent Use Frequent Use
ABCD
ABCD
Index names can be changed using "Custom Index" in the system settings, allowing you to create groups of one-touch
keys that can be easily recognized. For more information on "Custom Index", see the System Settings Guide.
System Settings: Custom Index
This is used to store custom index names. The custom index where a one-touch key appears is specified when the
transmission destination is stored in the key.
11
FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic
document feeder, or on the document glass.
Change the mode.
Ready to send.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
IMAGE SENDCOPY
Original
Exposure
Resolution
Special Modes
Original
Exposure
Resolution
Special Modes
DOCUMENT
FILING
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
Speaker
A4
A4
Change to fax mode.
Touch the [IMAGE SEND] key and then the [Fax] tab.
Resend
Scan:
☞ BASE SCREEN OF FAX MODE (page 6)
Select image settings.
Select settings for the original to be faxed.
Send:
• [Original] key: Use this key to select the original size, the
• [Exposure] key: Use this key to adjust the exposure of the
• [Resolution] key: Use this key to adjust the resolution of the
original send size, and 2-sided original
scanning.
☞ SPECIFYING THE SCAN SIZE AND
SEND SIZE (Enlarge/Reduce
Transmission) (page 45),
AUTOMATICALLY SCANNING BOTH
SIDES OF AN ORIGINAL (2-Sided
Original) (page 44)
image.
☞
CHANGING THE EXPOSURE (page 52)
image.
☞ CHANGING THE RESOLUTION
(page 53)
12
Special mode settings
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Ready to send.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Original
Exposure
Resolution
Special Modes
Original
Exposure
Resolution
Special Modes
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
Enter the destination fax number
USB Mem. ScanFaxInternet Fax PC Scan
Scan:
Auto Auto
Auto
Standard
Auto Reception
Fax Memory:100%
or
A4
Speaker
A4
Send:
Send:
Resend
Touch the [Special Modes] key to select special modes such
as timer transmission and the erase function.
• [Address Book] key: Select a destination that is stored in
the address book or look up a
destination in a global address book.
☞ RETRIEVING A FAX NUMBER
FROM THE ADDRESS BOOK
(page 16)
• key: Use a search number to specify a destination
stored in the address book.
☞ USING A SEARCH NUMBER TO RETRIEVE
A DESTINATION (page 19)
• [Resend] key: Select a fax number from the last eight
destinations used for transmission.
☞ USING THE RESEND FUNCTION (page
22)
• Numeric keys: Enter a fax number.
☞ ENTERING A FAX NUMBER WITH THE
NUMERIC KEYS (page 15)
13
Begin transmission
Scan the original and send the fax.
If the original is placed on the document glass, follow these
steps to start scanning and transmission:
When sending a fax normally (memory transmission)
Transmission begins
When transmission ends, image settings and convenient special mode settings are cleared.
To cancel scanning...
Press the [STOP] key ( ).
(1) Press the [BLACK & WHITE START] key ( ).
(2) When scanning is finished, replace the original with the
next original.
(3) Press the [BLACK & WHITE START] key ( ).
(4) Repeat steps (2) and (3) until all originals have been
scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode
Multiple originals cannot be scanned in direct transmission
mode.
Press the [BLACK & WHITE START] key ( ) to start
transmission.
System Settings (Administrator): Default Display Settings
The settings can be kept in effect a fixed period of time after scanning is completed.
14
ENTERING DESTINATIONS
2
This chapter explains how to enter destination fax numbers.
Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using
the address book or a search number.
ENTERING A FAX NUMBER WITH THE NUMERIC KEYS
Enter the destination fax number with
the numeric keys.
Take care to enter the correct number.
If an incorrect number is entered...
Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
Entering a pause between digits of the number
Enter a pause after the number used to dial out from a PBX (for example, after "0"), or after the country code when
dialling an international number.
1234567890-
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Original
Exposure
Resolution
Special Modes
USB Mem. ScanFaxInternet Fax PC Scan
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
Pause
A4
Next Address
Send:
Touch the [Pause] key.
A hyphen "-" is entered when the [Pause] key is touched once.
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
15
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch
dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by
simply touching the key. This is called "group dialling". This dialling method is convenient when you wish to send a fax to
(or poll) multiple fax destinations.
One-touch keys are grouped on alphabetical index tabs to make it easy to find a destination.
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sort Address
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
When destinations of other scan modes are stored in addition to fax destinations, an icon indicating the mode appears
together with the name of the destination in each one-touch key.
Icon Mode
Fax
When multiple destinations are stored
Scan to E-mail
Internet Fax
Scan to FTP
Scan to Network Folder
Scan to Desktop
System Settings: Address Book
This is used to store destinations (names and fax numbers) in the address book.
16
RETRIEVING A STORED DESTINATION
A destination fax number is retrieved by simply touching the one-touch key of that destination.
1
2
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
Original
Exposure
Resolution
Special Modes
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
USB Mem. ScanFaxInternet Fax PC Scan
A4
Auto Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
Send:
(2)(3)
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
(1)
Touch the [Address Book] key.
Select the destination.
(1) Touch the index tab where the destination
1
2
is stored.
(2) Touch the one-touch key of the desired
destination.
If you select an incorrect destination, touch the key again
to cancel the selection.
(3) Touch the [To] key.
This enters the selected destination.
• Frequently used destinations can be displayed in the [Frequent Use] index. Specify that a destination be displayed
in the [Frequent Use] index when you store the destination.
• To continue specifying other destinations...
Touch the [Next Address] key and repeat (2) and (3) of this step.
• System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination.
Factory default setting: The [Next Address] key can be omitted.
• System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently
selected display order will be the order that is used after this setting is enabled.
17
CHECKING AND DELETING ENTERED DESTINATIONS
When multiple destinations have been entered, you can display and check the destinations. You can also delete a
destination (cancel selection of the destination).
1
2
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
Address Review
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
OK
Touch the [Address Review] key.
Check the destinations and then touch
the [OK] key.
CCC CCC
001
LLL LLL
003
NNN NNN
005
PPP PPP
007
RRR RRR
009
TTT TTT
011
To
To delete a destination...
Touch the one-touch key of the destination that you wish to delete. A message will appear to confirm the deletion.
Touch the [YES] key.
002
004
006
008
010
012
Cc
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
UUU UUU
1
2
Deselect the address?
BBB BBB
No
Yes
18
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION
A destination stored in the address book can be retrieved using the key. This can be done in the base screen of fax
mode or in the address book screen.
1
2
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Original
Exposure
Resolution
Special Modes
Scan:
Auto
Standard
Fax Memory:100%
USB Mem. ScanFaxInternet Fax PC Scan
A4
Auto Auto
Auto Reception
Touch the key.
Send:
Enter the 3-digit search number of the
address with the numeric keys.
When the 3-digit search number is entered, the stored address
is retrieved and specified as a destination.
• The search number is programmed when the destination is stored in the address book.
• If you do not know the search number, print the one-touch address list using "Sending Address List" in the system
settings.
• When entering search numbers such as "001" and "011", "0" can be omitted. For example, to enter "001", enter "1"
and touch the key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
19
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK
If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book.
1
2
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sort Address
Server Change
(2)
To
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
Frequent Use
Server 1
Server 2
Server 3
Server 4
Server 5
Server 6
Server 7
Cc
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
(2)(1)
Cancel
OK
Open the global address search screen.
(1) Touch the [Address Book] key in the base
screen.
(2) Touch the [Global Address Search] key.
Search for the destination.
If only one LDAP server has been stored, (1) and (2) are not
necessary. Go directly to (3).
(1) Touch the key of the LDAP server that you
wish to use.
(2) Touch the [OK] key.
(3) Search for the destination in the search
screen.
Enter search characters for the destination and touch the
[Search] key. The search results will appear after a brief
interval.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
How to search
Enter a maximum of 64 characters for the search characters. The system will look for names starting with the entered
letters.
An asterisk can be used as follows:
XXX : Names beginning with "XXX".
XXX: Names that end with "XXX".
XXX : Names that include "XXX".
AA XX: Names that start with "AA" and end with "XX".
20
(1)(2)
Select the destination.
(1) Touch the key of the desired destination.
If no names are found that match the search letters, a
message will appear. Touch the [OK] key to close the
message and touch the [Search Again] key to search
again.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to select another destination, repeat steps (1)
and (2) above.
3
Condition
Settings
Address Review
Search Again
Address Book
To
XXX
XXX AAA
XXX BBB
XXX CCC
XXX DDD
XXX EEE
XXX FFF
Cc
0123456789
9876543210
0612345678
0687654321
0676543210
0601234567
Detail
1
2
• If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message.
A maximum of 300 search results are displayed. If the desired destination was not found, touch the [Search Again]
key to add more search letters.
• To check the information stored in a destination...
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination
will appear. Check the information and then touch the [OK] key to return to the search results screen.
• If a screen for selecting the item to be used appears...
If the selected destination includes an E-mail address or other address in addition to the fax number or telephone
number, you will need to select which item you wish to use. Touch the [Fax] key to retrieve the fax number.
Storing a destination from a global address book in the machine's
address book
A destination from a global address book can be stored in the machine's address book as a one-touch key.
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the
item to be used (the [Fax] key in this case). The following screen will appear.
Direct Address / Individual
E-mail Internet Fax Fax
Search Number
Initial
Fax No.
Key Name
001
Name
AAA AAA
A User 1
0123456789
AAA AAA
Mode
33.6 kbps/None
Index
Exit
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For
detailed information on each item, see "Address Control" in the System Settings Guide.) However, configure the items
below manually. To complete the storing procedure, touch the [Exit] key.
• [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical
index and the order of one-touch key display.
• [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether
or not the destination will be included on the [Frequent Use] tab of the address book.
• [Mode] key: Touch this key to configure the "Transmission Speed" and "International Correspondence Mode"
settings. These settings have already been configured, however, if the destination is an international
destination, or if you find that communication errors frequently occur when communicating with that
destination, you can try changing the settings.
21
USING THE RESEND FUNCTION
The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these
can be selected to resend to that destination.
1
2
Ready to send.
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
Resend
AAA AAANo.01
CCC CCC
No.03
No.05
EEE EEE
No.07
GGG GGG
Speaker
Internet Fax PC Scan
Original
Exposure
Resolution
Special Modes
Scan:
Auto
Standard
Fax Memory:100%
USB Mem. ScanFax
A4
Auto Auto
Auto Reception
BBB BBB
No.02
DDD DDD
No.04
No.06
FFF FFF
No.08
HHH HHH
Resend
Send:
Cancel
Touch the [Resend] key.
Touch the key of the fax destination that
you wish to redial.
The last 8 transmission destinations appear.
• If numeric keys were pressed during the previous transmission, the [Resend] key may not dial the correct number.
• The following types of addresses are not stored for resending.
• A one-touch key in which multiple destinations are stored (group key).
• Broadcast destinations
• Destinations transmitted to using a program
22
CHAIN DIALLING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled
as a single number.
Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are
stored separately in one-touch keys.
Example: Using chain dialling to dial an international number
Number to access
international telephone
service
Number to be dialled
Entry
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
XXX 010
Using the
numeric keys
XXX
Pause
010
Country
code
Area code
Number of other
party
00 XX XXXX
Using a one-touch
key
CCC CCC
23
BASIC TRANSMISSION
3
This chapter explains the basic procedures for sending a fax.
METHODS
TRANSMISSION METHODS
The methods that can be used to send a fax from the machine are explained below. Select the method that best suits
your needs.
To fax a large number of sheet originals, use the automatic document feeder.
The originals will be scanned into memory and then transmitted (memory transmission).
When memory transmission is selected and multiple originals are placed in the automatic document feeder (and the line
is free), transmission will begin as soon as the first page is scanned and will take place while the remaining pages are
being scanned (Quick Online transmission).
If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the
transmission will be reserved.
☞ USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION (page 29)
When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a
transmission job. To check reserved transmission jobs, display the job status screen.
☞ 8. CHECKING THE STATUS OF FAX JOBS (page 114)
Transmission
• If memory becomes full while the first original page is being scanned, transmission will stop.
• In the following situations, the transmission will be automatically reserved (memory transmission)
• When the line is busy or a communication error occurs and automatic resending is enabled.
☞ WHEN THE LINE IS BUSY (page 28), WHEN A COMMUNICATION ERROR OCCURS (page 28)
• The machine is already using the line to send or receive a fax.
• Another fax transmission was reserved ahead of your fax.
• One of the following functions is being used for transmission.
Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build
• The document glass is being used (except when the speaker is being used to dial).
• Up to 94 transmission jobs can be reserved.
• When the transmission is finished, the scanned original pages are cleared from memory. However, when the document
filing function is used, the transmitted fax is stored.
☞ Document Filing Guide
24
System Settings (Administrator): Quick On Line Sending
This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission
(reserved and then transmitted).
To fax thick originals or pages of a book, use the document glass.
The transmission will be reserved after all pages are scanned (memory transmission).
☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 32)
Transmission
When the document glass is being used for a transmission, Quick Online transmission will not operate.
If you wish to send a fax ahead of other previously reserved fax
transmissions, use direct transmission mode.
The original is transmitted directly to the receiving fax machine without being scanned into memory.
When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed
(ahead of any previously reserved transmissions).
To send a fax by direct transmission, touch the [Direct TX] key in the base screen.
☞ USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 30),
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 34)
Scan
Address Book
Direct TX
Sub Address
Address Review
• When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission
mode.
• When the document glass is used, multiple original pages cannot be scanned.
Transmission
25
PLACEMENT ORIENTATION OF THE ORIGINAL
When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees
and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it
is transmitted in that orientation ( ) without being rotated.
Transmission
A4 (8-1/2" x 11")
A4R, B5 and A5 (8-1/2" x 11"R and 5-1/2" x 8-1/2") size originals are not rotated for transmission.
System Settings (Administrator): Rotation Sending Setting
The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the
orientation in which it is placed.
Rotated to A4R
(8-1/2" x 11"R)
orientation
A4R (8-1/2" x 11"R)
image is transmitted.
AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE
If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be
automatically reduced to fit the receiving machine's paper width.
Example: Reduced sizes and reduction ratios
Transmitted image
width
Receiving machine's
paper width
Reduced size Ratio
A3 B4 B4 1 : 0.84
A3 (11" x 17")
B4 A4 A4R 1 : 0.84
System Settings (Administrator): Auto Reduction Sending Setting
The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part
of the image may be cut off.
A4 (8-1/2" x 14", 8-1/2" x 11")
A4R (8-1/2" x 14", 8-1/2" x 11"R)
1 : 0.71
26
TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted.
Minimum original size Maximum original size
Using the automatic document
feeder
Using the document glass
*When transmitting a long original (page 46)
131 mm (height) x 140 mm (width)
(5-1/8" (height) x 5-1/2" (width))
–
297 mm (height) x 800 mm* (width)
(11" (height) x 31-1/2"* (width))
297 mm (height) x 432 mm (width)
(11" (height) x 17" (width))
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base
screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
☞ Specifying the original scan size (by paper size) (page 46)
Specifying the original scan size (by numerical values) (page 48)
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in "Original Size
Detector Setting" in the system settings (administrator). The factory default setting is "AB-1".
List of original size detector settings
Standard sizes (detected original sizes)
Selections
Document glass
Document feeder tray
(automatic document feeder)
AB-1 A3, A4, A4R, A5, B4, B5, B5R A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",
8-1/2" x 14", 11" x 17"
AB-2 A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm
(8-1/2" x 13")
AB-3 A4, A4R, A5, B4, 8K, 16K, 16KR A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11",
Inch-1 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
5-1/2" x 8-1/2"
Inch-2 11" x 17", 8-1/2" x 13" (216 mm x 330 mm),
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"
A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",
11" x 17", 216 mm x 330 mm (8-1/2" x 13")
11" x 17", 216 mm x 330 mm (8-1/2" x 13")
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
5-1/2" x 8-1/2", A4, A3
11" x 17", 8-1/2" x 13" (216 mm x 330 mm),
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3
27
WHEN THE LINE IS BUSY
If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This
function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the
transmission will be cancelled. Wait briefly and then try sending the fax again.
To cancel transmission...
Cancel the transmission from the job status screen.
☞ CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 121)
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be
established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other fax machine does not answer the call within a preset period of time,
transmission will be re-attempted automatically after a preset interval. This function only operates in memory
transmission mode.
To cancel transmission...
Cancel the transmission from the job status screen.
☞ CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 121)
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.
The factory default setting is attempt at an interval of 1 minute.
28
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION
This section explains how to use the automatic document feeder to send a fax.
Place the originals face up in the
Indicator
line
1
When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan
the original pages.
document feeder tray with the edges
aligned evenly.
Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
The stack of originals must not be higher than the indicator line
on the tray.
2
3
Enter the destination fax number
(1) Touch the [Address Book] key in the base
screen.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
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(2)
1
2
(3)
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
information, see "2. ENTERING DESTINATIONS" (page 15).
To
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Press the [BLACK & WHITE START] key ( ).
Scanning begins.
When scanning is completed, the machine sounds a beep.
When scanning is completed, "Job stored." will be displayed together with a job control number. This number can be
used to locate the job in the Transaction Report or in the Image Sending Activity Report.
System Settings (Administrator): Scan Complete Sound Setting
The scan complete sound can be selected.
To cancel scanning...
While "Scanning original" appears in the display, press the [STOP] key ( ).
• If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted
after fax reception is completed.
• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick
Online transmission is taking place, the originals that were scanned will be transmitted. If Quick Online is not enabled, the
transmission will be cancelled.
29
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE
Place the originals face up in the
Indicator
line
1
document feeder tray with the edges
aligned evenly.
Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
The stack of originals must not be higher than the indicator line
on the tray.
2
3
Scan
Address Book
Direct TX
Sub Address
Address Review
File
Quick File
105 15
Condition
Settings
Address Review
Address Entry
Global
Address Search
Sub Address
Sort Address
Original
Exposure
Resolution
Special Modes
(3)
To
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Frequent Use
USB Mem. ScanFaxInternet Fax PC Scan
Auto
Scan:
Auto
Standard
Auto Reception
Fax Memory:100%
A4
Send:
Auto
(2)
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ABCD EFGHI JKLMN OPQRST UVWXYZ
Touch the [Direct TX] key.
Enter the destination fax number
(1) Touch the [Address Book] key in the base
1
2
screen.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
4
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
information, see "2. ENTERING DESTINATIONS" (page 15).
Press the [BLACK & WHITE START] key
().
Transmission begins.
To cancel transmission...
While "Dialling. Press [ ] to cancel" appears or while the fax is being transmitted, press the [STOP] key ( ).
30
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