Sharp MX-FX12 User Manual

MODEL

MX-FX12

FACSIMILE EXPANSION KIT

OPERATION GUIDE

Note

• This manual (fax function) describes the MX-B201 and MX-B201D models with optional reversing single pass feeder (RSPF) (MX-RP13), optional 250-sheet paper feed unit (MX-CS10), and optional facsimile expansion kit (MX-FX12) installed. Depending on the model you have and on the options installed, some of the illustrations in this manual may be different, however, the basic operations are the same.

• This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Guide (for general information). For more information, please read the Operation Guide (for general information).

• This operation guide refers to the Reversing Single Pass Feeder as the "RSPF".

QUICK REFERENCE GUIDE .................................................................................................................... 3

LIST OF FAX FUNCTIONS........................................................................................................................ 6

PART NAMES................................................. 11

A LOOK AT THE FAX OPERATION PANEL..... 12

SETTING THE DATE AND TIME........................ 14

ABOUT THE LIQUID CRYSTAL DISPLAY.... 17

USING THE ARROW KEYS ........................... 17

ADJUSTING THE BEEP VOLUME ................ 17

ADJUSTING THE RINGING VOLUME........... 18

SETTING THE LENGTH OF ALARM BEEPS.... 19

ADJUSTING THE ALARM BEEP VOLUME .. 20

FAX SETUP .................................................... 21

● HOW TO ENTER CHARACTERS .................21

●

● DAYLIGHT SAVING TIME SETTING ............24

● SELECTING THE TRANSMISSION MODE ..25

● SELECTING THE RECEPTION MODE.........26

● SETTING THE NUMBER OF RINGS FOR

●

● SETTING THE RECALL INTERVAL..............32

● SETTING THE INDEX FUNCTION................34

● SETTING RESOLUTION PRIORITY .............35

● SETTING UP THE MACHINE FOR USE WITH

● USING THE REMOTE RECEPTION

● PBX SETTING ...............................................39

● STORING NUMBERS FOR AUTOMATIC

●

INITIAL SETTINGS

ENTERING YOUR NAME AND FAX NUMBER.....22

AUTO RECEPTION .......................................27

MANUAL RECEPTION ..................................28

SELECTING THE RECEPTION PAPER SIZE.. 29

SETTING THE TRAY SELECTION ................... 29

SETTING THE NUMBER OF RECALL TIMES...... 30

A PC MODEM................................................36

FUNCTION ....................................................37

DIALING.........................................................40

STORING NUMBERS UNDER GROUP KEYS ..... 43

USING THE MACHINE WITH AN ANSWERING

MACHINE.........................................................46

● USING AN ANSWERING MACHINE ............ 46

● ANSWERING MACHINE BACKUP............... 46

ORIGINALS SUITABLE FOR FAXING ...........47

● SIZE AND WEIGHT ...................................... 47

● UNSUITABLE ORIGINALS ........................... 48

CHOOSING SUITABLE MEDIA

HOW TO USE THE FAX FUNCTION

SPECIAL FUNCTIONS

SENDING ORIGINALS ................................... 49

● SETTING THE ORIGINAL .............................49

OPTIONAL TRANSMISSION SETTINGS ...... 51

● ORIGINAL SIZE .............................................51

● RESOLUTION................................................52

● CONTRAST ...................................................52

● COVER SHEET .............................................53

● MESSAGE FUNCTION..................................54

● TWO-SIDED ORIGINAL TRANSMISSION

FUNCTION ....................................................55

DIALING AND TRANSMITTING..................... 56

● DIRECT KEYPAD DIALING...........................56

● RAPID KEY DIALING ....................................56

● SPEED DIALING ...........................................56

● CHAIN DIALING ............................................57

● NORMAL DIALING USING THE [SPEAKER]

KEY................................................................57

● USING THE SEARCH KEY ...........................58

● REDIALING....................................................58

IF THE MEMORY BECOMES FULL WHILE

SCANNING AN ORIGINAL............................. 59

CANCELING (DELETING) A STORED FAX JOB...59

RECEIVING FAXES........................................ 60

● USING AUTO MODE .....................................60

● USING MAN. MODE ......................................60

● USING A.M. MODE .......................................60

OPTIONAL RECEPTION SETTINGS ............. 61

● TWO-SIDED RECEPTION (MX-B201D only) 61

● RECEIVE REDUCE .......................................62

WHEN USING MANUAL SENDING AND

RECEIVING..................................................... 63

MEMORY .........................................................65

DATA TRANSFER...........................................66

TRANSMISSION RESERVATION...................68

BROADCASTING ............................................69

POLLING .........................................................71

● POLLING ...................................................... 71

● SERIAL POLLING......................................... 72

● POLLING TRANSMISSION (MEMORY

POLLING) ..................................................... 73

● RESTRICTING POLLING MACHINES

(POLLING SECURITY) ................................. 75

TIMER OPERATIONS .....................................77

●

CANCELING A TIMER TRANSMISSION JOB.. 78

ANTI JUNK FAX ..............................................79

OPERATION IN COPY, PRINTER, SCANNER,

AND FAX MODES ...........................................82

PRINTING OUT REPORTS .............................83

● ACTIVITY REPORT AUTO LISTING ............ 86

● PRINTING TRANSACTION REPORTS........ 87

TROUBLESHOOTING .....................................88

MESSAGES AND SIGNALS ...........................89

● DISPLAY MESSAGES.................................. 89

● AUDIBLE SIGNALS ...................................... 89

INDEX ..............................................................90

TROUBLESHOOTING

SENDING A FAX DIRECTLY FROM A

COMPUTER (PC-Fax) .................................... 64

QUICK REFERENCE GUIDE

Selecting the transmission mode

Memory transmission mode

The indicator lights up when memory transmission mode is selected.

Press the [MEMORY] key to change modes.

Direct transmission mode

The indicator is off when direct transmission mode is selected.

Place the original

Using the RSPF

Place the original

face up

(up to 50 pages at once)

Using the document glass

Place the original

face down

(p.25)

(p.49) (p.50)

The following quick reference guide provides brief explanations the operation of the machine.

Sending a fax

(p.56)

(p.57)

(p.58)

(p.49)

(p.52)

(p.50)

(p.51)

(p.52)

Dialing methods

Direct Dialing

Speed Dialing

Rapid Key Dialing

Chain Dialing

Press the numeric keys to dial.

01 10

Speed Dial number or Rapid Key set for Chain Dialing when stored.

Dial with the numeric keys and then press the [REDIAL/PAUSE] key.

09 18

* It is not necessary to press the [START] key after pressing a Rapid Key.

Enter a two-digit Speed Dial number.

Dial the next part of the number (a Group Key cannot be used).

Search Dialing

Redialing

Sending a fax

Using the RSPF

Place the original.

Using the document glass

Press when the first character of the name is a special character or number.

Search by fax numbers.

Redial the last number dialed.

Adjust the resolution and contrast.

Enter the first letter of the stored name.

Select the destination.

Dial.

Place the original.

Specify the original size.

Adjust the resolution and contrast.

Dial.

If you are faxing a multi-page original, change pages and press the [START] key ( ).

Sending a fax to multiple destinations (Broadcasting)

Place the original.

Dial.

Adjust the resolution and contrast.

Automatically sending a fax at a specified time (timer transmission)

To set up a timer transmission, see "TIMER OPERATIONS"

Storing a fax job while another job is in progress

Place the original.

Fax transmission or reception in progress

Dial.

Adjust the resolution and contrast.

The fax will be transmitted after previous jobs are completed.

Receiving a fax

Select "POLLING MODE".

Press until the desired reception mode appears in the display.

* Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

Selecting the reception mode

"AUTO" :

"MAN." :

"A.M." :

Select this mode when an extension phone is connected to the machine to receive phone calls. To receive a fax, answer the call on the phone and then press the [START] ( ) key.

Select this mode when an answering machine is connected to the machine. Faxes will be received automatically.

Faxes are automatically received.

"AUTO"

"MAN."

"A.M."

Calling a fax machine and requesting automatic transmission of an original placed in that machine

Dial.

(p.52)

(p.60)

(p.71)

(p.69)

(p.77).

LIST OF FAX FUNCTIONS

The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).

Menu item Settings (factory default setting appears in bold) Page

0 : RX DATA TRANSFER*

1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when

printing is not possible.

2 : FAX NUMBER Program the fax number of the machine to which received faxes

will be transferred.

1 : TIMER MODE

1 : SET Set up a transmission or polling job to take place automatically

at a specified time.

2 : CLEAR Cancel a timer transmission job. 77

2 : ENTRY MODE

1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial

numbers, and Group Keys. 1 : RAPID KEY 2 : SPEED # 3 : GROUP KEY

2 : OWN PASSCODE SET Program the name and phone number of the user of the

machine.

3 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when

polling security is used.

4 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and

end of daylight savings time.

40, 42,

43, 45

3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and

automatic recall jobs.

4 : USER PROGRAM

1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.

1 : A4

2 : 8.5x11 3 : 8.5x14

2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.

1 : A4

2 : 8.5x11 3 : 8.5x14

3 : RESO. PRIORITY Set the default resolution for fax transmission.

1 : STANDARD

2 : FINE 3 : SUPER FINE

4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in

automatic reception mode. 0 - 9 (2)

5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in

manual reception mode. 0 - 9 (0)

* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this

case, "0:RX DATA TRANSFER" will appear in the display.

Menu item Settings (factory default setting appears in bold) Page

6 : AUTO LISTING Enable automatic printing of the Activity Report when

information on a total of 50 fax transmissions/receptions accumulates. 1 : ON

2 : OFF

7 : PRINT SELECTION 1 : TRANSMISSION

Select the condition for printing reports on fax transmissions. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

2 : BROADCAST

Select the condition for printing reports on broadcast transmissions.

1 : ALWAYS PRINTS

2 : ERROR ONLY 3 : NEVER PRINTS

3 : RECEPTION

Select the condition for printing reports on received faxes. 1 : ALWAYS PRINTS 2 : ERROR ONLY

3 : NEVER PRINTS

4 : IMAGE MEM. PRINT

Enable printing of the original image on transaction reports. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is

busy. 0 - 10 (2)

9 : RECALL TIMES ERR Set the number of recall attempts that are made when a

communication error occurs. 0 - 5 (1)

10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1

to 15 minutes can be selected. 01 - 15 min. (03 min.)

11 : RECALL INT. ERR Set the interval between recall attempts when a communication

error occurs. 0 to 15 minutes can be selected. 00 - 15 min. (01 min.)

12 : SECURITY SELECT Enable the polling security function.

1 : ON

2 : OFF

13 : FAX REMOTE

NUMBER

Set the 1-digit number used to activate remote fax reception. 0 - 9 (5)

14 : REMOTE RECEPTION Enable the remote reception function.

1 : ON

2 : OFF

15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after

answering a call on an extension phone.

1 : ON

2 : OFF

Menu item Settings (factory default setting appears in bold) Page

16 : RCV REDUCE When a fax is received that is larger that the printing paper,

enable reduction of the fax to the size of the paper to avoid the fax being cut off.

1 : ON

2 : OFF

17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or

reception ends.

1 : 3 SEC

2 : 1 SEC 3 : NO BEEP

18 : RINGER VOLUME Set the volume of the ringer.

1 : OFF 2 : LOW

3 : MIDDLE

4 : HIGH

19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.

1 : OFF

2 : LOW

3 : MIDDLE 4 : HIGH

20 : INDEX PRINT Enable printing of a black mark (index) at the top of each

received fax page. 1 : ON

2 : OFF

21 : PBX SETTING **

22 : 2-SIDED RX

23 : TRAY SELECTION

(When the 250-sheet paper feed unit is installed.)

32 : DATE&TIME FORMAT 1 : TIME FORMAT

** Please note that the PBX SETTING is only available in Germany, France, Denmark, Finland, Iceland, Norway

and Sweden. For other countries, the parameter "21. PBX SETTING" is replaced by "21. 2-SIDED RX" and followed by "22. TRAY SELECTION".

Set this function for pbx setting. 1 : ON

2 : OFF

Print on both sides of the paper when a multi-page fax is received. 1 : ON

2 : OFF

Set the tray for printing received faxes.

1 : AUTO

2 : TRAY 1 3 : TRAY 2

Select 12-hours or 24-hour format for the time set in the machine. 1 :12 HOUR

2 : 24 HOUR

2 : DATE FORMAT

Set the format of the date in the display and in printouts. 1 :MMDDYYYY

2 : DDMMYYYY

3 : YYYYMMDD

Menu item Settings (factory default setting appears in bold) Page

5 :ANTI JUNK FAX

1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from

specified fax numbers. 1 : ON

2 : OFF

2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to

be blocked. 1 : SET 2 : CLEAR

6 : A.M. MODE

1 : AUTO RECEIVE Enable fax reception when the answering machine is full and

cannot receive messages or otherwise fails. 1 : ON

2 : OFF

7 : MEMORY POLL MODE

1 : 1 TIME Perform polling transmission once. 73

2 : REPEAT Perform polling transmission repeatedly. 73

8 : POLLING MODE Poll another fax machine. 71

9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 72

SELECTING SETTINGS FOR THE FUNCTION

Note

The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered.

Press the [MODE SELECT] key to

select fax mode.

The "FAX" indicator lights up to indicate that fax mode is selected.

Press the [MENU] key.

"FAX MAIN MANU" will appear in the display.

Press the [ ] key ( ) or [ ] key ( )

to select a menu item and press the [OK] key.

The item is selected. Repeat this step until the item that you wish to configure appears.

Select a setting or enter information.

To select a setting:

Press the [ ] key ( ) or [ ] key ( ) until the setting is selected.

To enter information:

Press the numeric keys to enter characters or numbers.

• If you mistakenly select the wrong item, press the [CLEAR] key ( ) and repeat the procedure from step 2.

• To cancel a setting for a fax function, press the [MENU] key.

Press the [OK] key.

The setting or information is entered.

Press the [MENU] key.

Press the [MENU] key to exit.

LINE

TEL

6 7

8 9

TEL jack

LINE jack

RSPF (Option)

Exit area

Original guides

Document feeder tray

Document feeder cover

Bypass tray

PART NAMES

Chapter 1

INITIAL SETTINGS

Document glass

Operation panel

Front cover

Paper tray

Bypass tray paper guides

Paper output tray

Paper output tray extension

Power switch

Handles

Power cord

A LOOK AT THE FAX OPERATION PANEL

5 6 8 9

1918 20

16151413

Rapid keys

Press one of these keys to dial a fax or telephone number automatically.

[MEMORY] key / indicator

Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit).

[SPEED/SEARCH] key

Press this key to dial a two digit Speed Dial number.

During character inputting, use this key to delete an incorrect entry.

Also, press this key twice to search for an automatic dialing number.

[BROADCAST] key

Press this key to send originals to a group of receiving fax machines.

[RECEPTION MODE] key

Press this key to select the mode of reception.

[RESOLUTION] key

Press this key to adjust the resolution before sending faxes.

[CONTRAST] key

Press this key to adjust the contrast before sending faxes.

[REPORT] key

Press this key to print out a report of a fax transaction and also when receiving a confidential fax.

Display

Shows various messages during fax operation and programming.

[CLEAR] key ( )

Press this key to stop an operation before it is completed, or to delete the number that was last input.

When a setting menu appears, use this key to move back to the previous menu level.

[REDIAL/PAUSE] key

Press this key to automatically redial the last number you dialed.

Also, press this key to insert a pause when entering numbers.

[COVERSHEET] key

[SHIFT] key / indicator

Press this key to switch between upper and lower case.

[2-SIDED TX] key

Press this key to fax a two-sided original.

Press this key to automatically add a cover sheet and message to a fax.

INITIAL SETTINGS

11 12

2725 2624

22 23

[SPEAKER] key

Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.)

LINE STATUS indicator

Lit when sending/receiving faxes, blinking when receiving data.

[MODE SELECT] key / Mode indicators

Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators).

RSPF indicator (Option)

This lights up when an original is placed in the RSPF.

Error indicator

This lights steadily or blinks when a paper misfeed or other error occurs.

Tray location indicator

Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed.

[MENU] key

Press this key to configure a user program.

[ ] key ( ), [ ] key ( ), [OK] key

Press the [ ] key ( ) or [ ] key ( ) to select an item in a function setting menu.

Press the [OK] key to enter a selection.

[] key

Press this key to enter symbols during a name storing procedure.

Press the " " key to change from pulse dialing to tone dialing mode.

Numeric keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

[#] key

Press this key to enter symbols during a name storing procedure. The [#] key scrolls through symbols in the opposite direction of the [ ] key.

When dialing, press this key after you are finished scanning originals into memory from the document glass.

[CLEAR ALL] key ( )

This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state.

[START] key ( )/ indicator

Used for the following:

• To begin sending a fax.

• Reading an original into memory from the document glass.

• Manually receiving a fax.

• Entering and setting information.

Power save indicator

This lights up when the power save function is activated.

SETTING THE DATE AND TIME

ENTER DATE (2010-) 2011/01/02

Year

Month Day

The year can be entered from 2010.

Following to the language setting, Date and Time setting screen appears. Set the date and time by pressing the keys on the operation panel as shown below. If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number. The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.

Use the following procedure to set the date and time:

Enter the year (two digits), month (two

digits), and day (two digits) with the numeric keys and then press the [OK] key.

Enter the time (hour (two digits) and

minute (two digits)) with the numeric keys.

Enter the hour in the following range: When 12-hour format is selected: 01 to 12 When 24-hour format is selected: 00 to 23

Press the [ ] key ( ) or [ ] key ( )

to select "AM" or "PM".

When 24-hour format is selected, do not perform this step.

Press the [OK] key.

To change the display format to 12-hour or 24-hour format, follow the steps below:

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"1:TIME FORMAT"

Selection

INITIAL SETTINGS

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

until "1:TIME FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:12HOUR" or "2:24HOUR".

INITIAL SETTINGS

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"2:DATE FORMAT"

Selection

Note

To change the order of display of the date, follow the steps below:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

until "2:DATE FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the display order.

The selections are as follows: 1:MMDDYYYY 2:DDMMYYYY 3:YYYYMMDD

This selection does not affect the order of the date that appears in "22:DATE & TIME SET" in step 1 on page 14. The date in this step always appears in the format "YYYYMMDD".

ABOUT THE LIQUID CRYSTAL DISPLAY

Note

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

Example:

When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".

When the [MENU] key is pressed to configure a setting, the display appears as shown below.

Example:

The selected setting or entered information appears on the second line.

USING THE ARROW KEYS

To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure. The arrows keys can also be used while entering characters to move the cursor.

Example:

Press the [ ] key ( ) or [ ] key ( ) to change the item selection that appears on the second line.

ADJUSTING THE BEEP VOLUME

You can adjust the volume of the beep that sounds when a key is pressed. The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 16) in the user programs of copy mode. See "User Programs" in the Operation Guide (for MX-B201_MX-B201D).

ADJUSTING THE RINGING VOLUME

"4:USER PROGRAM"

Selection

"18:RINGER VOLUME"

Selection

Note

Adjust the ringing volume of the machine following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "18:RINGER VOLUME" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the ringer volume.

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the ringer, select "1:OFF".

An extension phone will still ring when the machine ringer is set to "1:OFF".

SETTING THE LENGTH OF ALARM BEEPS

"4:USER PROGRAM"

Selection

"17:BEEP LENGTH"

Selection

You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "17:BEEP LENGTH" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the alarm beeps to the desired length or to turn them off.

The selections are as follows: 1:3SEC 2:1SEC 3:NO BEEP

ADJUSTING THE ALARM BEEP VOLUME

"4:USER PROGRAM"

Selection

"19:BEEPER VOLUME"

Selection

Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "19:BEEPER VOLUME" appears, and then press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the alarm volume.

Press the [OK] key.

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the alarm, select "1:OFF".

FAX SETUP

1 2 3 4 5 6 7

0 #

* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #

# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *

The following characters can be entered with the numeric keys:

key Characters that can be entered

Space

A D G

J M P T

B E H K

Q U X

C F

I L O R V Y

2 3 4 5 6

a d g

b e h k n p

f i

l o q

xrysz

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after entering the first character, and then enter the second character.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ). The character in front of the cursor is deleted.

3. Enter the correct character. The character is inserted in front of the cursor.

INITIAL SETTINGS

Note

"2:ENTRY MODE"

Selection

"2:OWN PASSCODE SET"

Selection

"1:SET"

Selection

ENTERING YOUR NAME AND FAX NUMBER

You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or [ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ).The character in front of the cursor is deleted.

3. Enter the correct character.

Use the following procedure to enter your name and fax number:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:OWN PASSCODE SET" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and then press the [OK] key.

Enter your fax number with the

numeric keys.

Enter your own fax number (maximum 20 digits) by pressing the Numeric keys. To insert a "+", press the [ ] key.

Press the [OK] key.

"ENTER NAME" will appear in the display.

Enter your name with the numeric

keys.

Enter your name by pressing the appropriate Numeric keys as shown on the left. Press each key repeatedly until the desired letter appears in the display (maximum of 36 characters).

To enter a space, press the [1] key twice.

Press the [OK] key.

Press the [MENU] key.

INITIAL SETTINGS

Press the [MENU] key to exit.

INITIAL SETTINGS

Note

"2:ENTRY MODE"

Selection

"4:DAY LIGHT SAVING"

Selection

DAYLIGHT SAVING TIME SETTING

This program may not be activated in some countries and regions. Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time.

If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not be adjusted until the transmission ends.

Follow these steps to enable Daylight Saving Time.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:DAY LIGHT SAVING" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

INITIAL SETTINGS

Note

SELECTING THE TRANSMISSION MODE

The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.

Transmission takes place as follows in each mode:

Memory transmission (the MEMORY indicator is lit)

When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned. This transmission method is called Quick Online transmission. If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax is temporarily scanned into memory before transmission.

When a fax is sent by transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group key (p.70), or timer transmission (p.77), the fax is scanned into memory before transmission.

Direct transmission (the MEMORY indicator is off)

The fax is sent directly after the destination is dialed and the connection established. The machine memory is not used for direct transmission, and thus direct transmission is possible even when the memory is full.

• A fax job cannot be stored while a direct transmission is in progress.

• Only one page can be sent from the document glass by direct transmission.

• A subsequent function cannot be used while a direct transmission is in progress. Transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group key (p.70), or timer transmission (p.77)

INITIAL SETTINGS

NOV 05 WED 8:20 AM STAD-BY AUTO 100%

The selected reception mode appears.

SELECTING THE RECEPTION MODE

Your machine has three modes for receiving incoming calls and faxes:

● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

● MAN. mode: This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.28)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone.

● A.M. mode: Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display.

For more information on reception modes, refer to "RECEIVING FAXES" (p.60)".

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"4:# OF RINGS (AUTO)"

Selection

Note

SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION

You can set the number of rings before the machine answers in AUTO mode following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:# OF RINGS (AUTO)" appears, and then press the [OK] key.

Press the [MENU] key.

If an external telephone is connected, the external telephone will ring one time when auto reception is set to 0 rings.

Press the [MENU] key to exit.

Press a numeric key to select the

number of rings.

Select the number of rings you would like to use (0 to 9).

Press the [OK] key.

+ 66 hidden pages

Sharp MX-FX12 User Manual

TABLE OF CONTENTS

QUICK REFERENCE GUIDE

LIST OF FAX FUNCTIONS

PART NAMES

INITIAL SETTINGS

A LOOK AT THE FAX OPERATION PANEL

SETTING THE DATE AND TIME

ABOUT THE LIQUID CRYSTAL DISPLAY

ADJUSTING THE RINGING VOLUME

SETTING THE LENGTH OF ALARM BEEPS

ADJUSTING THE ALARM BEEP VOLUME

FAX SETUP