Sharp MX-FX12 User Manual

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MODEL

MX-FX12

FACSIMILE EXPANSION KIT

OPERATION GUIDE

Note

• This manual (fax function) describes the MX-B201 and MX-B201D models with optional reversing single pass feeder (RSPF) (MX-RP13), optional 250-sheet paper feed unit (MX-CS10), and optional facsimile expansion kit (MX-FX12) installed. Depending on the model you have and on the options installed, some of the illustrations in this manual may be different, however, the basic operations are the same.

• This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Guide (for general information). For more information, please read the Operation Guide (for general information).

• This operation guide refers to the Reversing Single Pass Feeder as the "RSPF".

QUICK REFERENCE GUIDE .................................................................................................................... 3

LIST OF FAX FUNCTIONS........................................................................................................................ 6

PART NAMES................................................. 11

A LOOK AT THE FAX OPERATION PANEL..... 12

SETTING THE DATE AND TIME........................ 14

ABOUT THE LIQUID CRYSTAL DISPLAY.... 17

USING THE ARROW KEYS ........................... 17

ADJUSTING THE BEEP VOLUME ................ 17

ADJUSTING THE RINGING VOLUME........... 18

SETTING THE LENGTH OF ALARM BEEPS.... 19

ADJUSTING THE ALARM BEEP VOLUME .. 20

FAX SETUP .................................................... 21

● HOW TO ENTER CHARACTERS .................21

●

● DAYLIGHT SAVING TIME SETTING ............24

● SELECTING THE TRANSMISSION MODE ..25

● SELECTING THE RECEPTION MODE.........26

● SETTING THE NUMBER OF RINGS FOR

●

● SETTING THE RECALL INTERVAL..............32

● SETTING THE INDEX FUNCTION................34

● SETTING RESOLUTION PRIORITY .............35

● SETTING UP THE MACHINE FOR USE WITH

● USING THE REMOTE RECEPTION

● PBX SETTING ...............................................39

● STORING NUMBERS FOR AUTOMATIC

●

INITIAL SETTINGS

ENTERING YOUR NAME AND FAX NUMBER.....22

AUTO RECEPTION .......................................27

MANUAL RECEPTION ..................................28

SELECTING THE RECEPTION PAPER SIZE.. 29

SETTING THE TRAY SELECTION ................... 29

SETTING THE NUMBER OF RECALL TIMES...... 30

A PC MODEM................................................36

FUNCTION ....................................................37

DIALING.........................................................40

STORING NUMBERS UNDER GROUP KEYS ..... 43

USING THE MACHINE WITH AN ANSWERING

MACHINE.........................................................46

● USING AN ANSWERING MACHINE ............ 46

● ANSWERING MACHINE BACKUP............... 46

ORIGINALS SUITABLE FOR FAXING ...........47

● SIZE AND WEIGHT ...................................... 47

● UNSUITABLE ORIGINALS ........................... 48

CHOOSING SUITABLE MEDIA

HOW TO USE THE FAX FUNCTION

SPECIAL FUNCTIONS

SENDING ORIGINALS ................................... 49

● SETTING THE ORIGINAL .............................49

OPTIONAL TRANSMISSION SETTINGS ...... 51

● ORIGINAL SIZE .............................................51

● RESOLUTION................................................52

● CONTRAST ...................................................52

● COVER SHEET .............................................53

● MESSAGE FUNCTION..................................54

● TWO-SIDED ORIGINAL TRANSMISSION

FUNCTION ....................................................55

DIALING AND TRANSMITTING..................... 56

● DIRECT KEYPAD DIALING...........................56

● RAPID KEY DIALING ....................................56

● SPEED DIALING ...........................................56

● CHAIN DIALING ............................................57

● NORMAL DIALING USING THE [SPEAKER]

KEY................................................................57

● USING THE SEARCH KEY ...........................58

● REDIALING....................................................58

IF THE MEMORY BECOMES FULL WHILE

SCANNING AN ORIGINAL............................. 59

CANCELING (DELETING) A STORED FAX JOB...59

RECEIVING FAXES........................................ 60

● USING AUTO MODE .....................................60

● USING MAN. MODE ......................................60

● USING A.M. MODE .......................................60

OPTIONAL RECEPTION SETTINGS ............. 61

● TWO-SIDED RECEPTION (MX-B201D only) 61

● RECEIVE REDUCE .......................................62

WHEN USING MANUAL SENDING AND

RECEIVING..................................................... 63

MEMORY .........................................................65

DATA TRANSFER...........................................66

TRANSMISSION RESERVATION...................68

BROADCASTING ............................................69

POLLING .........................................................71

● POLLING ...................................................... 71

● SERIAL POLLING......................................... 72

● POLLING TRANSMISSION (MEMORY

POLLING) ..................................................... 73

● RESTRICTING POLLING MACHINES

(POLLING SECURITY) ................................. 75

TIMER OPERATIONS .....................................77

●

CANCELING A TIMER TRANSMISSION JOB.. 78

ANTI JUNK FAX ..............................................79

OPERATION IN COPY, PRINTER, SCANNER,

AND FAX MODES ...........................................82

PRINTING OUT REPORTS .............................83

● ACTIVITY REPORT AUTO LISTING ............ 86

● PRINTING TRANSACTION REPORTS........ 87

TROUBLESHOOTING .....................................88

MESSAGES AND SIGNALS ...........................89

● DISPLAY MESSAGES.................................. 89

● AUDIBLE SIGNALS ...................................... 89

INDEX ..............................................................90

TROUBLESHOOTING

SENDING A FAX DIRECTLY FROM A

COMPUTER (PC-Fax) .................................... 64

QUICK REFERENCE GUIDE

Selecting the transmission mode

Memory transmission mode

The indicator lights up when memory transmission mode is selected.

Press the [MEMORY] key to change modes.

Direct transmission mode

The indicator is off when direct transmission mode is selected.

Place the original

Using the RSPF

Place the original

face up

(up to 50 pages at once)

Using the document glass

Place the original

face down

(p.25)

(p.49) (p.50)

The following quick reference guide provides brief explanations the operation of the machine.

Sending a fax

(p.56)

(p.57)

(p.58)

(p.49)

(p.52)

(p.50)

(p.51)

(p.52)

Dialing methods

Direct Dialing

Speed Dialing

Rapid Key Dialing

Chain Dialing

Press the numeric keys to dial.

01 10

Speed Dial number or Rapid Key set for Chain Dialing when stored.

Dial with the numeric keys and then press the [REDIAL/PAUSE] key.

09 18

* It is not necessary to press the [START] key after pressing a Rapid Key.

Enter a two-digit Speed Dial number.

Dial the next part of the number (a Group Key cannot be used).

Search Dialing

Redialing

Sending a fax

Using the RSPF

Place the original.

Using the document glass

Press when the first character of the name is a special character or number.

Search by fax numbers.

Redial the last number dialed.

Adjust the resolution and contrast.

Enter the first letter of the stored name.

Select the destination.

Dial.

Place the original.

Specify the original size.

Adjust the resolution and contrast.

Dial.

If you are faxing a multi-page original, change pages and press the [START] key ( ).

Sending a fax to multiple destinations (Broadcasting)

Place the original.

Dial.

Adjust the resolution and contrast.

Automatically sending a fax at a specified time (timer transmission)

To set up a timer transmission, see "TIMER OPERATIONS"

Storing a fax job while another job is in progress

Place the original.

Fax transmission or reception in progress

Dial.

Adjust the resolution and contrast.

The fax will be transmitted after previous jobs are completed.

Receiving a fax

Select "POLLING MODE".

Press until the desired reception mode appears in the display.

* Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

Selecting the reception mode

"AUTO" :

"MAN." :

"A.M." :

Select this mode when an extension phone is connected to the machine to receive phone calls. To receive a fax, answer the call on the phone and then press the [START] ( ) key.

Select this mode when an answering machine is connected to the machine. Faxes will be received automatically.

Faxes are automatically received.

"AUTO"

"MAN."

"A.M."

Calling a fax machine and requesting automatic transmission of an original placed in that machine

Dial.

(p.52)

(p.60)

(p.71)

(p.69)

(p.77).

LIST OF FAX FUNCTIONS

The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).

Menu item Settings (factory default setting appears in bold) Page

0 : RX DATA TRANSFER*

1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when

printing is not possible.

2 : FAX NUMBER Program the fax number of the machine to which received faxes

will be transferred.

1 : TIMER MODE

1 : SET Set up a transmission or polling job to take place automatically

at a specified time.

2 : CLEAR Cancel a timer transmission job. 77

2 : ENTRY MODE

1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial

numbers, and Group Keys. 1 : RAPID KEY 2 : SPEED # 3 : GROUP KEY

2 : OWN PASSCODE SET Program the name and phone number of the user of the

machine.

3 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when

polling security is used.

4 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and

end of daylight savings time.

40, 42,

43, 45

3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and

automatic recall jobs.

4 : USER PROGRAM

1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.

1 : A4

2 : 8.5x11 3 : 8.5x14

2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.

1 : A4

2 : 8.5x11 3 : 8.5x14

3 : RESO. PRIORITY Set the default resolution for fax transmission.

1 : STANDARD

2 : FINE 3 : SUPER FINE

4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in

automatic reception mode. 0 - 9 (2)

5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in

manual reception mode. 0 - 9 (0)

* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this

case, "0:RX DATA TRANSFER" will appear in the display.

Menu item Settings (factory default setting appears in bold) Page

6 : AUTO LISTING Enable automatic printing of the Activity Report when

information on a total of 50 fax transmissions/receptions accumulates. 1 : ON

2 : OFF

7 : PRINT SELECTION 1 : TRANSMISSION

Select the condition for printing reports on fax transmissions. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

2 : BROADCAST

Select the condition for printing reports on broadcast transmissions.

1 : ALWAYS PRINTS

2 : ERROR ONLY 3 : NEVER PRINTS

3 : RECEPTION

Select the condition for printing reports on received faxes. 1 : ALWAYS PRINTS 2 : ERROR ONLY

3 : NEVER PRINTS

4 : IMAGE MEM. PRINT

Enable printing of the original image on transaction reports. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is

busy. 0 - 10 (2)

9 : RECALL TIMES ERR Set the number of recall attempts that are made when a

communication error occurs. 0 - 5 (1)

10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1

to 15 minutes can be selected. 01 - 15 min. (03 min.)

11 : RECALL INT. ERR Set the interval between recall attempts when a communication

error occurs. 0 to 15 minutes can be selected. 00 - 15 min. (01 min.)

12 : SECURITY SELECT Enable the polling security function.

1 : ON

2 : OFF

13 : FAX REMOTE

NUMBER

Set the 1-digit number used to activate remote fax reception. 0 - 9 (5)

14 : REMOTE RECEPTION Enable the remote reception function.

1 : ON

2 : OFF

15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after

answering a call on an extension phone.

1 : ON

2 : OFF

Menu item Settings (factory default setting appears in bold) Page

16 : RCV REDUCE When a fax is received that is larger that the printing paper,

enable reduction of the fax to the size of the paper to avoid the fax being cut off.

1 : ON

2 : OFF

17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or

reception ends.

1 : 3 SEC

2 : 1 SEC 3 : NO BEEP

18 : RINGER VOLUME Set the volume of the ringer.

1 : OFF 2 : LOW

3 : MIDDLE

4 : HIGH

19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.

1 : OFF

2 : LOW

3 : MIDDLE 4 : HIGH

20 : INDEX PRINT Enable printing of a black mark (index) at the top of each

received fax page. 1 : ON

2 : OFF

21 : PBX SETTING **

22 : 2-SIDED RX

23 : TRAY SELECTION

(When the 250-sheet paper feed unit is installed.)

32 : DATE&TIME FORMAT 1 : TIME FORMAT

** Please note that the PBX SETTING is only available in Germany, France, Denmark, Finland, Iceland, Norway

and Sweden. For other countries, the parameter "21. PBX SETTING" is replaced by "21. 2-SIDED RX" and followed by "22. TRAY SELECTION".

Set this function for pbx setting. 1 : ON

2 : OFF

Print on both sides of the paper when a multi-page fax is received. 1 : ON

2 : OFF

Set the tray for printing received faxes.

1 : AUTO

2 : TRAY 1 3 : TRAY 2

Select 12-hours or 24-hour format for the time set in the machine. 1 :12 HOUR

2 : 24 HOUR

2 : DATE FORMAT

Set the format of the date in the display and in printouts. 1 :MMDDYYYY

2 : DDMMYYYY

3 : YYYYMMDD

Menu item Settings (factory default setting appears in bold) Page

5 :ANTI JUNK FAX

1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from

specified fax numbers. 1 : ON

2 : OFF

2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to

be blocked. 1 : SET 2 : CLEAR

6 : A.M. MODE

1 : AUTO RECEIVE Enable fax reception when the answering machine is full and

cannot receive messages or otherwise fails. 1 : ON

2 : OFF

7 : MEMORY POLL MODE

1 : 1 TIME Perform polling transmission once. 73

2 : REPEAT Perform polling transmission repeatedly. 73

8 : POLLING MODE Poll another fax machine. 71

9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 72

SELECTING SETTINGS FOR THE FUNCTION

Note

The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered.

Press the [MODE SELECT] key to

select fax mode.

The "FAX" indicator lights up to indicate that fax mode is selected.

Press the [MENU] key.

"FAX MAIN MANU" will appear in the display.

Press the [ ] key ( ) or [ ] key ( )

to select a menu item and press the [OK] key.

The item is selected. Repeat this step until the item that you wish to configure appears.

Select a setting or enter information.

To select a setting:

Press the [ ] key ( ) or [ ] key ( ) until the setting is selected.

To enter information:

Press the numeric keys to enter characters or numbers.

• If you mistakenly select the wrong item, press the [CLEAR] key ( ) and repeat the procedure from step 2.

• To cancel a setting for a fax function, press the [MENU] key.

Press the [OK] key.

The setting or information is entered.

Press the [MENU] key.

Press the [MENU] key to exit.

LINE

TEL

6 7

8 9

TEL jack

LINE jack

RSPF (Option)

Exit area

Original guides

Document feeder tray

Document feeder cover

Bypass tray

PART NAMES

Chapter 1

INITIAL SETTINGS

Document glass

Operation panel

Front cover

Paper tray

Bypass tray paper guides

Paper output tray

Paper output tray extension

Power switch

Handles

Power cord

A LOOK AT THE FAX OPERATION PANEL

5 6 8 9

1918 20

16151413

Rapid keys

Press one of these keys to dial a fax or telephone number automatically.

[MEMORY] key / indicator

Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit).

[SPEED/SEARCH] key

Press this key to dial a two digit Speed Dial number.

During character inputting, use this key to delete an incorrect entry.

Also, press this key twice to search for an automatic dialing number.

[BROADCAST] key

Press this key to send originals to a group of receiving fax machines.

[RECEPTION MODE] key

Press this key to select the mode of reception.

[RESOLUTION] key

Press this key to adjust the resolution before sending faxes.

[CONTRAST] key

Press this key to adjust the contrast before sending faxes.

[REPORT] key

Press this key to print out a report of a fax transaction and also when receiving a confidential fax.

Display

Shows various messages during fax operation and programming.

[CLEAR] key ( )

Press this key to stop an operation before it is completed, or to delete the number that was last input.

When a setting menu appears, use this key to move back to the previous menu level.

[REDIAL/PAUSE] key

Press this key to automatically redial the last number you dialed.

Also, press this key to insert a pause when entering numbers.

[COVERSHEET] key

[SHIFT] key / indicator

Press this key to switch between upper and lower case.

[2-SIDED TX] key

Press this key to fax a two-sided original.

Press this key to automatically add a cover sheet and message to a fax.

INITIAL SETTINGS

11 12

2725 2624

22 23

[SPEAKER] key

Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.)

LINE STATUS indicator

Lit when sending/receiving faxes, blinking when receiving data.

[MODE SELECT] key / Mode indicators

Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators).

RSPF indicator (Option)

This lights up when an original is placed in the RSPF.

Error indicator

This lights steadily or blinks when a paper misfeed or other error occurs.

Tray location indicator

Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed.

[MENU] key

Press this key to configure a user program.

[ ] key ( ), [ ] key ( ), [OK] key

Press the [ ] key ( ) or [ ] key ( ) to select an item in a function setting menu.

Press the [OK] key to enter a selection.

[] key

Press this key to enter symbols during a name storing procedure.

Press the " " key to change from pulse dialing to tone dialing mode.

Numeric keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

[#] key

Press this key to enter symbols during a name storing procedure. The [#] key scrolls through symbols in the opposite direction of the [ ] key.

When dialing, press this key after you are finished scanning originals into memory from the document glass.

[CLEAR ALL] key ( )

This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state.

[START] key ( )/ indicator

Used for the following:

• To begin sending a fax.

• Reading an original into memory from the document glass.

• Manually receiving a fax.

• Entering and setting information.

Power save indicator

This lights up when the power save function is activated.

SETTING THE DATE AND TIME

ENTER DATE (2010-) 2011/01/02

Year

Month Day

The year can be entered from 2010.

Following to the language setting, Date and Time setting screen appears. Set the date and time by pressing the keys on the operation panel as shown below. If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number. The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.

Use the following procedure to set the date and time:

Enter the year (two digits), month (two

digits), and day (two digits) with the numeric keys and then press the [OK] key.

Enter the time (hour (two digits) and

minute (two digits)) with the numeric keys.

Enter the hour in the following range: When 12-hour format is selected: 01 to 12 When 24-hour format is selected: 00 to 23

Press the [ ] key ( ) or [ ] key ( )

to select "AM" or "PM".

When 24-hour format is selected, do not perform this step.

Press the [OK] key.

To change the display format to 12-hour or 24-hour format, follow the steps below:

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"1:TIME FORMAT"

Selection

INITIAL SETTINGS

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

until "1:TIME FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:12HOUR" or "2:24HOUR".

INITIAL SETTINGS

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"2:DATE FORMAT"

Selection

Note

To change the order of display of the date, follow the steps below:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "32:DATE&TIME FORMAT" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

until "2:DATE FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the display order.

The selections are as follows: 1:MMDDYYYY 2:DDMMYYYY 3:YYYYMMDD

This selection does not affect the order of the date that appears in "22:DATE & TIME SET" in step 1 on page 14. The date in this step always appears in the format "YYYYMMDD".

ABOUT THE LIQUID CRYSTAL DISPLAY

Note

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

Example:

When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".

When the [MENU] key is pressed to configure a setting, the display appears as shown below.

Example:

The selected setting or entered information appears on the second line.

USING THE ARROW KEYS

To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure. The arrows keys can also be used while entering characters to move the cursor.

Example:

Press the [ ] key ( ) or [ ] key ( ) to change the item selection that appears on the second line.

ADJUSTING THE BEEP VOLUME

You can adjust the volume of the beep that sounds when a key is pressed. The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 16) in the user programs of copy mode. See "User Programs" in the Operation Guide (for MX-B201_MX-B201D).

ADJUSTING THE RINGING VOLUME

"4:USER PROGRAM"

Selection

"18:RINGER VOLUME"

Selection

Note

Adjust the ringing volume of the machine following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "18:RINGER VOLUME" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the ringer volume.

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the ringer, select "1:OFF".

An extension phone will still ring when the machine ringer is set to "1:OFF".

SETTING THE LENGTH OF ALARM BEEPS

"4:USER PROGRAM"

Selection

"17:BEEP LENGTH"

Selection

You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "17:BEEP LENGTH" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the alarm beeps to the desired length or to turn them off.

The selections are as follows: 1:3SEC 2:1SEC 3:NO BEEP

ADJUSTING THE ALARM BEEP VOLUME

"4:USER PROGRAM"

Selection

"19:BEEPER VOLUME"

Selection

Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "19:BEEPER VOLUME" appears, and then press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to set the alarm volume.

Press the [OK] key.

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the alarm, select "1:OFF".

FAX SETUP

1 2 3 4 5 6 7

0 #

* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #

# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *

The following characters can be entered with the numeric keys:

key Characters that can be entered

Space

A D G

J M P T

B E H K

Q U X

C F

I L O R V Y

2 3 4 5 6

a d g

b e h k n p

f i

l o q

xrysz

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after entering the first character, and then enter the second character.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ). The character in front of the cursor is deleted.

3. Enter the correct character. The character is inserted in front of the cursor.

INITIAL SETTINGS

Note

"2:ENTRY MODE"

Selection

"2:OWN PASSCODE SET"

Selection

"1:SET"

Selection

ENTERING YOUR NAME AND FAX NUMBER

You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or [ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ).The character in front of the cursor is deleted.

3. Enter the correct character.

Use the following procedure to enter your name and fax number:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:OWN PASSCODE SET" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and then press the [OK] key.

Enter your fax number with the

numeric keys.

Enter your own fax number (maximum 20 digits) by pressing the Numeric keys. To insert a "+", press the [ ] key.

Press the [OK] key.

"ENTER NAME" will appear in the display.

Enter your name with the numeric

keys.

Enter your name by pressing the appropriate Numeric keys as shown on the left. Press each key repeatedly until the desired letter appears in the display (maximum of 36 characters).

To enter a space, press the [1] key twice.

Press the [OK] key.

Press the [MENU] key.

INITIAL SETTINGS

Press the [MENU] key to exit.

INITIAL SETTINGS

Note

"2:ENTRY MODE"

Selection

"4:DAY LIGHT SAVING"

Selection

DAYLIGHT SAVING TIME SETTING

This program may not be activated in some countries and regions. Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time.

If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not be adjusted until the transmission ends.

Follow these steps to enable Daylight Saving Time.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:DAY LIGHT SAVING" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

INITIAL SETTINGS

Note

SELECTING THE TRANSMISSION MODE

The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.

Transmission takes place as follows in each mode:

Memory transmission (the MEMORY indicator is lit)

When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned. This transmission method is called Quick Online transmission. If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax is temporarily scanned into memory before transmission.

When a fax is sent by transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group key (p.70), or timer transmission (p.77), the fax is scanned into memory before transmission.

Direct transmission (the MEMORY indicator is off)

The fax is sent directly after the destination is dialed and the connection established. The machine memory is not used for direct transmission, and thus direct transmission is possible even when the memory is full.

• A fax job cannot be stored while a direct transmission is in progress.

• Only one page can be sent from the document glass by direct transmission.

• A subsequent function cannot be used while a direct transmission is in progress. Transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group key (p.70), or timer transmission (p.77)

INITIAL SETTINGS

NOV 05 WED 8:20 AM STAD-BY AUTO 100%

The selected reception mode appears.

SELECTING THE RECEPTION MODE

Your machine has three modes for receiving incoming calls and faxes:

● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

● MAN. mode: This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.28)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone.

● A.M. mode: Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display.

For more information on reception modes, refer to "RECEIVING FAXES" (p.60)".

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"4:# OF RINGS (AUTO)"

Selection

Note

SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION

You can set the number of rings before the machine answers in AUTO mode following the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:# OF RINGS (AUTO)" appears, and then press the [OK] key.

Press the [MENU] key.

If an external telephone is connected, the external telephone will ring one time when auto reception is set to 0 rings.

Press the [MENU] key to exit.

Press a numeric key to select the

number of rings.

Select the number of rings you would like to use (0 to 9).

Press the [OK] key.

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"5:# OF RINGS (MANUAL)"

Selection

SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION

The number of rings before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "5:# OF RINGS (MANUAL)" appears, and then press the [OK] key.

Press a numeric key to select the

number of rings.

Select the number of rings you would like to use (0 to 9).

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"23:TRAY SELECTION"

Selection

SELECTING THE RECEPTION PAPER SIZE

Set the size of paper to be used to print received faxes. A size setting other than "A4", "8.5x11", or "8.5x14" is regarded as out of paper. To set the paper size, see "LOADING PAPER" in the Operation Guide (for MX-B201D).

SETTING THE TRAY SELECTION (when the 250-sheet paper feed unit is installed)

Follow the steps below to select the paper tray for received faxes.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "23:TRAY SELECTION" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select the tray selection.

The selections are as follows: 1:AUTO 2:TRAY 1 3:TRAY 2

INITIAL SETTINGS

Note

"4:USER PROGRAM"

Selection

"8:RECALL TIMES BUSY"

Selection

SETTING THE NUMBER OF RECALL TIMES

The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made.

• If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.

• If a communication error occurs because the memory becomes full during transmission, no recall attempts will be made.

• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts will not be made when the document glass is used.

• When the machine is waiting to make a recall attempt for a direct transmission, other operations such as storing a transmission or selecting a function cannot be performed.

When the line is busy

You can select the number of recall attempts made when the line is busy. If "00" is entered, the machine will not make any recall attempts.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "8:RECALL TIMES BUSY" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the numeric keys to select the

number of recall attempts.

Enter the number of recall times ("0" to "10").

When a communication error occurs

"4:USER PROGRAM"

Selection

"9:RECALL TIMES ERR"

Selection

You can select the number of recall attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts.

INITIAL SETTINGS

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "9:RECALL TIMES ERR" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the numeric keys to select the

number of recall attempts.

Enter the number of recall times ("0" to "5").

INITIAL SETTINGS

Note

"4:USER PROGRAM"

Selection

"10:RECALL INT. BUSY"

Selection

SETTING THE RECALL INTERVAL

• If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.

• If a communication error occurs because the memory becomes full during transmission, no recall attempts will be made.

• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts will not be made when the document glass is used.

• When the machine is waiting to make a recall attempt for a direct transmission, other operations such as storing a transmission or selecting a function cannot be performed.

When the line is busy

You can select the interval between recall attempts when the line is busy. An interval from 1 to 15 minutes can be selected.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "10:RECALL INT. BUSY" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the numeric keys to select the

recall interval.

Enter the recall interval ("01" to "15").

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"11:RECALL INT. ERR"

Selection

When a communication error occurs

You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15 minutes can be selected. If the recall interval is set to 0 minutes, the machine will immediately call again after breaking the connection due to the communication error.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "11:RECALL INT. ERR" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the numeric keys to select the

recall interval.

Enter the recall interval ("00" to "15").

INITIAL SETTINGS

Separate faxes

with index marks.

"4:USER PROGRAM"

Selection

"20:INDEX PRINT"

Selection

SETTING THE INDEX FUNCTION

You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray.

Use the following procedure to set the index function:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "20:INDEX PRINT" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"3:RESO. PRIORITY"

Selection

SETTING RESOLUTION PRIORITY

For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the [RESOLUTION] key. To turn on this function, follow the procedure below:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "3:RESO. PRIORITY" appears, and then press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select the transmission resolution.

Press the [OK] key.

The selections are as follows: 1:STANDARD 2:FINE 3:SUPER FINE

INITIAL SETTINGS

Note

"4:USER PROGRAM"

Selection

"15:FAX SIGNAL RCV"

Selection

SETTING UP THE MACHINE FOR USE WITH A PC MODEM

The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax Signal Receive function, follow the procedure below.

If you turn off the Fax Signal Receive function, be sure to activate the Remote Reception function. See "USING THE REMOTE RECEPTION FUNCTION" on page 37 for details on how to do this.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "15:FAX SIGNAL RCV" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

INITIAL SETTINGS

Note

"4:USER PROGRAM"

Selection

"14:REMOTE RECEPTION"

Selection

USING THE REMOTE RECEPTION FUNCTION

The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" on page 36. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and . Follow the procedure below to use this feature.

If you are not using a PC modem on the same line as your machine, and have not turned off the Fax Signal Receive function, you do not need to make any changes to the Remote Reception function. Simply use the factory settings. The machine will automatically take over the line should you answer from the extension phone and a fax tone is detected.

Turning on Remote Reception:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "14:REMOTE RECEPTION" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"13:FAX REMOTE NUMBER"

Selection

Setting a Fax Remote Number:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "13:FAX REMOTE NUMBER" appears, and then press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press a numeric key to enter the Fax

Remote Number.

Enter the number you would like to use as the Fax Remote Number ("0" to "9").

Press the [OK] key.

INITIAL SETTINGS

"4:USER PROGRAM"

Selection

"21:PBX SETTING"

Selection

Note

PBX SETTING

Please note that this setting is only available in Germany, France, Denmark, Finland, Iceland, Norway and Sweden.

The unit is connected to a PBX, you can program it to acess automatically to public line outside PBX.

PBX setting

Use the following procedure to use the PBX settiing function :

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "21:PBX SETTING" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:FLASH" or "2:ID", and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )"1:SET"

or "2:CLEAR", and then press the [OK] key.

Press the 10-key pad to enter the ID

CODE and choose a value between 0-999. Then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Press the [OK] key.

Press the [MENU] key.

R-key function (only activated when PBX setting is ON) R-key allows use to dial (or register) PBX internal numbers : to dial (or register) an internal number, press [SPEAKER] key prior to your number. This will add an "R" digit on LCD display to indicate that this number is internal and will not be forwarded to the Public Switched Telephone Network. Please note that the speaker will not be activated in this case.

Press the [MENU] key to exit

INITIAL SETTINGS

"2:ENTRY MODE"

Selection

"1:FAX NUMBER"

Selection

"1:SET"

Selection

STORING NUMBERS FOR AUTOMATIC DIALING

Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing).

To use Automatic Dialing, you must first store the full number. The way you store it depends on whether you want to use it for Rapid Key Dialing or Speed Dialing:

Storing numbers

Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:FAX NUMBER" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and then press the [OK] key.

Press the Rapid Key or enter the

Speed Dial number that you wish to program.

To program a Rapid Key, press a Rapid key ("01" to "18"). To program a Speed Dial number, press two numeric keys ("00" to "99") and then press the [OK] key.

Enter the fax number with the numeric

keys.

Enter the fax number (maximum of 40 digits including pauses) using the numeric keys.

Press the [ ] key ( ) or [ ] key ( )

to select the type of auto-dial number that you wish to program and then press the [OK] key.

To program a Rapid Key, select "1:RAPID KEY". To program a Speed Dial number, select "2:SPEED #".

Press the [OK] key.

INITIAL SETTINGS

Note

Enter the name of the destination with

the numeric keys.

Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 21 (maximum of 20 characters). If you do not want to enter a name, skip this step.

Press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select a Chain Dial setting.

If you wish to set the number as a Chain Dial number, select "1:SET". Otherwise, select "2:CANCEL". (See "CHAIN DIALING" (p.57))

Press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the international communication mode.

The selections are as follows: 1:NO 2:MODE 1 3:MODE 2 4:MODE 3

Sometimes when faxing internationally, line noise can cause the transmission to stop momentarily. To reduce these delays, choose the appropriate international transmission mode.

Press the [OK] key.

Return to Step 5 to store another number.

If the number is not set as a chain dial number, the communication speed and international communication mode cannot be selected. Press the [OK] key and go to step 17.

Press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the communication speed.

The selections are as follows: 1:33600bps 2:14400bps 3:9600bps 4:4800bps

For international dialing, if you find that line noise necessitates a slower transmission speed, set the appropriate transmission speed. If you are not sure if a slower speed is required, set the speed normally.

Press the [MENU] key.

You may need to add a pause between certain digits in the number to allow time for connection. For example, if you are on a PBX telephone system that requires an access number, such as "9", to be dialed to access an outside line, you will need to enter a pause between the access number and the fax number of the other party. Pauses are entered by pressing the [REDIAL/PAUSE] key (2 seconds per pause). If necessary, several pauses can be entered in a row.

Press the [MENU] key to exit. If the number is a Rapid key number, you can write the name on the label above the appropriate Rapid key.

INITIAL SETTINGS

"2:ENTRY MODE"

Selection

"1:FAX NUMBER"

Selection

"2:CLEAR"

Selection

Note

Use the following procedure to clear numbers:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:FAX NUMBER" appears, and then press the [OK] key.

Enter the Rapid Key or Speed Dial

number that you wish to delete.

To delete a Rapid Key, press the appropriate Rapid key. To delete a Speed Dial number, enter the 2-digit number with the numeric keys and then press the [OK] key.

Press the [OK] key.

Return to Step 5 to clear another number.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

to select the type of auto-dial number that you wish to delete.

To delete a Rapid Key, select "1:RAPID KEY". To delete a Speed Dial number, select "2:SPEED #".

Press the [ ] key ( ) or [ ] key ( )

until "2:CLEAR" appears, and then press the [OK] key.

Press the [MENU] key a number of times until you exit.

• A Rapid Key or Speed Dial number cannot be deleted if it has been stored in a Group Key.

• A Rapid Key or Speed Dial number cannot be deleted if it is being used for a transmission that has been stored or is in progress.

INITIAL SETTINGS

"2:ENTRY MODE"

Selection

"1:FAX NUMBER"

Selection

"3:GROUP KEY"

Selection

"1:SET"

Selection

Note

STORING NUMBERS UNDER GROUP KEYS

Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines.

All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note that one key cannot be programmed as both a Rapid key and a Group key at the same time.

● Up to 100 fax numbers can be stored in one Group key.

● Rapid Keys, Speed Dial numbers, and numbers directly entered with the numeric keys can be stored in Group

Keys.

Storing/adding numbers in a Group Key:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:FAX NUMBER" appears, and then press the [OK] key.

Press the Rapid key you wish to use

as a Group key.

To add numbers: After pressing the Group Key, press the [ ] key ( ) or [ ] key ( ) to select "1:YES" and then press the [OK] key.

Enter the numbers that you wish to

store in the Group Key.

Enter the fax numbers using any of the following methods:

• Press a Rapid Key and then press the [OK] key.

• Enter a Speed Dial number with the numeric keys and then press the [OK] key.

• Enter a number with the numeric keys and then press the [OK] key.

• One Group Key cannot be stored in another Group Key.

• A message will appear if you select a Rapid Key or Speed Dial number that is already stored in another Group Key.

Press the [ ] key ( ) or [ ] key ( )

until "3:GROUP KEY" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and then press the [OK] key.

Press the [OK] key.

INITIAL SETTINGS

Enter a name for the Group Key with

the numeric keys.

Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 21 (maximum of 20 characters). If you do not want to enter a name,

skip this step. To add numbers: The entered name appears. Edit the name if you need to make a change.

Press the [OK] key.

Return to Step 7 to

program another Group

key.

Press the [MENU] key.

Press the [MENU] key to

exit.

Deleting numbers from Group Keys:

"2:ENTRY MODE"

Selection

"1:FAX NUMBER"

Selection

"3:GROUP KEY"

Selection

"2:CLEAR"

Selection

"1:FAX #"

Selection

"2:END"

Selection

INITIAL SETTINGS

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:FAX NUMBER" appears, and then press the [OK] key.

Enter the numbers that you wish to

delete.

Enter the fax numbers using any of the following methods:

• Press a Rapid Key.

• Enter a Speed Dial number with the numeric keys.

• Enter a number with the numeric keys.

Press the [OK] key.

To exit, press the [ ] key ( ) or [ ]

key ( ) to select "2:END".

Press the [ ] key ( ) or [ ] key ( )

until "3:GROUP KEY" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "2:CLEAR" and then press the [OK] key.

To delete a Group, press the appropriate Group key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:FAX #" and then press the [OK] key.

To program another Group Key, select "1:CONTINUE", press the [OK] key, and return to step

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

To delete all numbers from the Group Key: Select "2:GROUP" and press the [OK] key.

USING THE MACHINE WITH AN

"6:A.M. MODE"

Selection

"1:AUTO RECEIVE"

Selection

Note

ANSWERING MACHINE

USING AN ANSWERING MACHINE

When your answering machine is connected to the machine and receiving a voice message, you can record the message after the answering machine rings. When coming a fax, the machine will automatically receive it after the answering machine rings. To enable this function, select the A.M. mode of the Reception Mode (see "SELECTING THE RECEPTION MODE" on page 26).

ANSWERING MACHINE BACKUP

There may be times when the memory on your answering machine becomes full, or when the answering machine itself malfunctions. It is still possible to receive faxes even under these conditions, by turning on the Auto Receive function. The machine will automatically answer all calls after five rings. To use this function, follow the procedure below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "6:A.M. MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:AUTO RECEIVE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

Press the [OK] key.

Press the [MENU] key.

If you are using Auto Receive, make sure that your answering machine is set to answer on four rings or less. Otherwise, the machine will take over all calls, preventing callers from leaving voice messages.

Press the [MENU] key to exit.

Chapter 2

56 /m

90.3 /m

140 mm

216 mm

One-sided original : 500 mm Two-sided original : 356 mm

Note

Maximum

216 mm

356 mm

Note

CHOOSING SUITABLE MEDIA

ORIGINALS SUITABLE FOR FAXING

Make sure that the originals you want to fax meet specifications and guidelines listed in this section.

SIZE AND WEIGHT

The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or several sheets at once.

When using the RSPF

When feeding in a long original, grasp the original at the edges to guide it into the machine.

When using the document glass

When you are using the faxing functions of the machine, your originals are, in effect, being scanned through the machine. The area of a original that is scanned by the machine while faxing is slightly smaller than the actual original size. Any text or graphics outside this area will not be scanned.

1 mm ~ 4 mm

4 mm or less

Scanning length and width

Max. 4.5 mm (along the other edges in totals)

CHOOSING SUITABLE MEDIA

Note

UNSUITABLE ORIGINALS

General guidelines:

● All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the machine.

● Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine.

● Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.

● When faxing, any writing on the originals that is yellow, yellowish-green, or light blue cannot be transmitted.

The following kinds of originals should not be used:

● Originals with a glossy coating

● Originals with static electricity

● Originals with tears, folds, or curls

● Originals that have become stuck together and cannot be easily separated

● Originals with holes, windows, or perforations

● Transparency films, tracing paper, or other transparencies

● Originals with plastic or metallic coatings

• SHARP does not accept any responsibility for the loss or damage of originals.

• Scanning an original that is longer than 500 mm will result in a misfeed.

Chapter 3

Original face up

HOW TO USE THE FAX FUNCTION

The machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and substituting reception into memory are possible, due to the large memory capacity.

SENDING ORIGINALS

SETTING THE ORIGINAL

This section describes setting original(s) in the RSPF or on the document glass.

When Using the RSPF:

Confirm that there are no original(s)

on the document glass and that copying is not in progress, then gently close the RSPF.

Adjust the original guides to the width

of your original(s).

Place the original(s) face up and push

it gently into the document feeder tray. The top edge of the original(s) should enter the fax first.

There are two ways to send the fax:

• To scan the original into memory, then dial and transmit, continue with the "DIALING AND TRANSMITTING" section. (p.56)

• To dial and transmit the original directly without first scanning it into memory, press the [MEMORY] key to make the [MEMORY] key indicator go off. Continue with the "DIALING AND TRANSMITTING" section. (p.56)

HOW TO USE THE FAX FUNCTION

mark

Original scale

Note

READING #001 A4 100%

When placing the Original on the document glass:

Confirm that there are no original(s) in

the RSPF, and open the RSPF.

Place the original face down on the

document glass. Align the original according to the original scale in the illustration below. (Line up the center of the edge of the original with the ( ) mark.)

Gently close the RSPF.

Press the [START] key ( ).

The set original size appears in the display and then scanning begins.

After the [START] key ( ) is pressed, the set original size appears in the display.

(EX. )

Make sure that the displayed size is the same as the actual original size. (The factory default setting for the original size is "A4".) If the displayed size is not correct, press the [CLEAR ALL] key ( ) to stop operation and then change the original size setting. (See "ORIGINAL SIZE" (p.51)) When faxing from the document glass, if the size of the original is different from the specified size, part of the image may be cut off.

When using the document glass, do not set original(s) in the RSPF.

If needed, set the original size (p.51),

resolution (p.52), and contrast (p.52). Continue with the "DIALING AND TRANSMITTING" (p.56) section.

If you have more than one original to

read into memory, place the next page, and press the [START] key ( ) to read each page.

Go to step 7 after the last page has been scanned.

Press the [#] key.

Transmission begins.

OPTIONAL TRANSMISSION

"4:USER PROGRAM"

Selection

"1:DOC. GLASS SIZE"

Selection

Note

SETTINGS

There are several transmission settings that you can make before dialing and transmitting an original.

ORIGINAL SIZE

The original size can be set to "A4", "8.5x11", or "8.5x14". The setting is only effective for one transmission. If desired, you can set a fixed original size that remains in effect for all transmissions.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:DOC. GLASS SIZE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the original size.

The selections are as follows: 1:A4 2:8.5x11 3:8.5x14

Press the [OK] key.

Press the [MENU] key.

To set a fixed original size for all transmissions: Press the [ ] key ( ) or [ ] key ( ) to select "2:FIXED DOC. SIZE".

To temporarily change the original size setting when faxing from the document glass, use the "1: DOC. GLASS SIZE" setting. To change the permanent original size setting, use the "2: FIXED DOC. SIZE" setting.

Press the [MENU] key to exit.

HOW TO USE THE FAX FUNCTION

RESOLUTION

To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the display, and then press the [OK] key.

Your fax has five resolution settings:

• STANDARD Use STANDARD for ordinary originals. This setting gives you the fastest transmission.

• FINE Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.

• SUPER FINE Use SUPER FINE when you need the highest quality of reproduction.

• FINE (HALF TONE) Use FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than Fine used alone.

• S. FINE (HALF TONE) Use S.FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than Super fine used alone.

In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used.

If you do not change the setting, the resolution set using the RESOLUTION PRIORITY (p.35) setting will be automatically selected.

CONTRAST

The fax automatically controls the contrast, but you can also control it manually. To do this, press the [CONTRAST] key one or more times until the desired contrast settings appear in the display, and then press the [OK] key. The three contrast levels are MEDIUM, DARK, and LIGHT.

HOW TO USE THE FAX FUNCTION

Beep

Reception

Transmission

Automatically prints

cover page

Your (transmitting) machine

Receiving machine

Select cover sheet

and message

functions

If the cover sheet function is not selected, the message is printed at the top of the first page received.

If the message function is selected, a message is printed. (p.57)

DATE

T O

FAX #

FROM FAX #

PAGES

: MAY-11-20XX FRI 07:30 PM

: SERVICE CENTER

: 0333829161

: SHARP : 0666211221

: 02PAGES WERE SENT

(INCLUDING THIS PAGE)

IMPORTANT

AUTOMATIC COVER SHEET

Note

"1:COVER SHEET SET"

Selection

COVER SHEET

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender's name and number, and the receiver's name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom. One of five messages can also be added to the cover sheet.

• The receiver's name must be programmed in either the Rapid Key or Speed Dial function for it to appear on the Cover Sheet.

• The cover sheet function must be selected each time you wish to add a cover sheet to a fax transmission.

• To add a message to a cover sheet, the message must be selected using the message function.

To include a cover sheet with a transmission, follow these steps:

Press the [COVER SHEET] key until

"1:COVER SHEET SET" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

Press the [OK] key.

HOW TO USE THE FAX FUNCTION

Note

"2:TX MESSAGE SET"

Selection

MESSAGE FUNCTION

One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT".

If a message is selected when the cover sheet function is not used, the message will be added to the top of the first page of the fax.

To add a message to a cover sheet, follow these steps:

Press the [COVER SHEET] key.

Press the [COVER SHEET] key until

"2:TX MESSAGE SET" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select a message.

The selections are as follows: 1:NO MASSAGE 2:CONFIDENTIAL 3:PLS. DISTRIBUTE 4:URGENT 5:PLS. CALL BACK 6:IMPORTANT

If you do not wish to add a message, select "1:NO MESSAGE".

Press the [OK] key.

HOW TO USE THE FAX FUNCTION

Note

Original face up

Booklet

Tablet

TWO-SIDED ORIGINAL TRANSMISSION FUNCTION

The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated 180° before transmission.

• The original must be placed in the RSPF when using the two-sided original transmission function. The document glass cannot be used.

• The two-sided original transmission function cannot be selected when direct transmission mode is selected. Likewise, direct transmission mode cannot be selected when the two-sided original transmission function is selected.

Follow these steps to fax a two-sided original:

Place the original(s) in the RSPF.

(p.49)

For the size and weight of two-sided originals that can be scanned using the RSPF, see page 47.

If you are faxing a two-sided tablet type original, select "ON (NON-ROTATE)".

Press the [2-SIDED TX] key until the

appropriate setting appears.

The selections are as follows: OFF ON (ROTATE) ON (NON-ROTATE)

Select the setting according to the original type (booklet or tablet) as indicated below. If the setting is incorrect, every other page of the received fax will be inverted.

If you are faxing a two-sided booklet type original, select "ON (ROTATE)".

To cancel this function, select "OFF".

Press the [OK] key.

DIALING AND TRANSMITTING

Once you have set the original (either in the RSPF or on the document glass), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.

DIRECT KEYPAD DIALING

If the number of the fax you want to reach is not a Rapid key or Speed Dial number, use Direct Keypad Dialing to manually enter it using the following procedure:

Confirm that you have correctly set

the original in the RSPF or on the document glass. (See "SETTING THE ORIGINAL" (p.49))

Enter the number of the fax machine

you want to send to by pressing the numeric keys.

If it is not correct, press the [CLEAR] key ( ) to backspace and clear one digit at a time, and then enter the correct number.

Check the display. If the number of the

receiving machine is shown correctly, press the [START] key ( ).

RAPID KEY DIALING

If the number you want to dial has been stored as a Rapid key number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.40)), you can dial it by pressing the appropriate Rapid key as shown:

While "SENDING" is shown in the display, do not open the RSPF.

SPEED DIALING

If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following procedure:

Press the [SPEED/SEARCH] key and

then enter the two-digit number by pressing the numeric keys (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.40)).

If it is not correct, press the [CLEAR] key ( ) to backspace and clear two digit at a time, and then enter the correct number.

Press the [START] key ( ) and check

the name or number that appears in the display.

While "READING" is shown in the display, do not open the RSPF.

HOW TO USE THE FAX FUNCTION

Note

CHAIN DIALING

The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.40)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how this can be done:

• Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial. For example, press Rapid Key 01 followed by Rapid Key 02. The final Rapid Key pressed for the fax number must not be set for Chain Dialing. Transmission will begin automatically when the final Rapid Key is pressed.

• Enter Speed Dial numbers set for Chain Dialing in the correct order for the fax number that you wish to dial. For example, press the [SPEED/SEARCH] key and [2] [2], followed by the [SPEED/SEARCH] key and [2] [7]. The final Speed Dial number entered for the fax number must not be set for Chain Dialing. Transmission will begin when the [START] key ( ) is pressed after the final Speed Dial number is entered.

• Enter the fax number that you wish to dial with the numeric keys. Press the [REDIAL/PAUSE] key to enter a pause and then enter the next number. Transmission will begin when the [START] key ( ) is pressed after the final number is entered.

• To use a Rapid Key or Speed Dial number for Chain Dialing, the Rapid Key or Speed Dial number must be set for Chain Dialing when it is stored (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.40)).

• When using Chain Dialing, the international communication setting of the final number entered is effective. International communication mode cannot be used if the final number is entered using a Rapid Key or Speed Dial number that does not have the setting enabled, or if the final number is entered with the numeric keys.

NORMAL DIALING USING THE [SPEAKER] KEY

When dialing normally with the [SPEAKER] key, press the [SPEAKER] key and dial using the numeric keys. You can hear the line and fax tones from the other machine through the speaker, allowing you to confirm the response of the other machine.

Set the original in the RSPF and press

the [SPEAKER] key. (See "SETTING THE ORIGINAL" (p.49))

To adjust the volume, press the left and [ ] key ( ) or [ ] key ().

Dial the fax number of the receiving

machine.

Dialing with the numeric keys.

When you hear the fax reception tone

of the other machine, press the [START] key ( ).

Dialing with a Speed Dial number and then press the [OK] key or [START] key ( ).

Dialing with a Rapid Key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SEND", and then press the [OK] key or [START] key ( ).

HOW TO USE THE FAX FUNCTION

USING THE SEARCH KEY

If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below:

Press the [SPEED/SEARCH] key

twice.

Enter the first letter of the stored

name by pressing the appropriate numeric key (the key below the marked letter) until the letter appears in the display. If the name begins with a special character or number, press [1] key.

If you do not remember the first letter, go to Step 3 and scroll through the list from the beginning.

Press the [ ] key ( ) or [ ] key ( )

to scroll through the names. Stop when the desired name appears in the display.

Press the [START] key ( ).

The original will be automatically transmitted once the connection is made.

Press the [OK] key.

REDIALING

You can send a fax to the number you last dialed, you can redialing it using the following procedure:

Press the [REDIAL/PAUSE] key.

Press the [START] key ( ).

IF THE MEMORY BECOMES FULL

Note

"3:MEMORY STATUS"

Selection

WHILE SCANNING AN ORIGINAL

If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop. If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled. If the memory becomes full while scanning a page after the first page, scanning will stop. You can transmit the pages that have already been scanned, or cancel the transmission and clear the pages from memory.

Follow the steps below to transmit or clear the pages that have already been scanned.

1. The memory becomes full and scanning stops. "MEMORY FULL ERROR" appears in the display.

2. To clear the pages that have already been scanned and cancel transmission, press the [ ] key ( ) or [ ] key ( ) to select "2:CANCEL". To transmit the pages that have already been scanned, select "1:SEND XX?".

3. Press the [OK] key The pages are cleared from memory. If you selected "1:SEND XX?" in step 2, the pages are automatically transmitted.

If you are using Quick On-line transmission (p.25), the pages that were scanned are automatically transmitted.

CANCELING (DELETING) A STORED FAX JOB

This procedure is used to check and cancel a fax job that is waiting for transmission, such as an automatic recalling job, a stored fax job, a remote transmission job, or a timer transmission job.

A stored fax job cannot be canceled while transmission of another job is in progress. Wait until transmission is finished and then cancel the stored job.

Follow the steps below to cancel (delete) a fax job:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until the job that you wish to cancel appears in the display and press the [CLEAR] key ( ).

The job to be canceled is selected.

Press the [ ] key ( ) or [ ] key ( )

until "3:MEMORY STATUS" appears, and then press the [OK] key.

Press the [OK] key.

The selected job is deleted.

Press the [MENU] key.

Press the [MENU] key to exit.

RECEIVING FAXES

NOV 05 WED 8:20 AM STAD-BY AUTO 100%

You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display.

USING AUTO MODE

Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

USING MAN. MODE

MAN. is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual

mode, the machine must be set to not answer while in MANUAL mode (See "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.28)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line.

USING A.M. MODE

Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes when you are out.

OPTIONAL RECEPTION SETTINGS

Note

"4:USER PROGRAM"

Selection

"22:2-SIDED RX"

Selection

The machine has various optional settings for the reception of faxes.

TWO-SIDED RECEPTION (MX-B201D only)

This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both sides of the paper.

The two-sided reception function cannot be used when printing a transaction report or activity report.

To use this feature, follow this procedure:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "22:2-SIDED RX" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

HOW TO USE THE FAX FUNCTION

Note

"4:USER PROGRAM"

Selection

"16:RCV REDUCE"

Selection

RECEIVE REDUCE

You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.

In some cases the size or resolution of a received fax may not permit reduction. When this happens the fax will be printed at full size and divided onto multiple sheets of paper.

To use this feature, follow this procedure:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "16:RCV REDUCE" appears, and then press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF".

If you "2:OFF" (No reduction) large faxes will be printed on two sheets of paper.

WHEN USING MANUAL SENDING

Note

MANUAL MODE 1:SEND, 2:RECEIVE

AND RECEIVING

You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone See "CONNECTING OTHER DEVICES" of Start Guide.

When the extension telephone rings,

pick up the handset and converse.

If the [SPEAKER] key is used to answer a call you cannot converse.

You cannot use the [SPEAKER] key for fax transmission/reception while copying is in progress.

When the handset is off hook or the

[SPEAKER] key is used, press the [START] key ( ).

Press the [ ] key ( ) or [ ] key ( ) to select "1:SEND" or "2:RECEIVE", and then press the [OK] key or [START] key ( ).

SENDING A FAX DIRECTLY FROM A

Fax transmission

Note

COMPUTER (PC-Fax)

A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax.

For more information on using PC-Fax, see the Help file for the PC-Fax driver.

• To use the PC-Fax function, the PC-Fax driver must be installed. PC-Fax driver is contained in the Software CD-ROM for the Network Expansion Kit MX-NB11, which is imperative when installing this Facsimile Expansion Kit MX-FX12.

• This function can only be used on a Windows

• This function can only be used for transmission. Faxes cannot be received to your computer.

computer.

Chapter 4

Note

SPECIAL FUNCTIONS

MEMORY

Your machine has a memory area that can be used to store both incoming faxes and outgoing originals.

● Approximately 120 pages of average content can be held in memory for transmission and reception. Less can be held if any of the pages were scanned using fine or superfine resolution.

Substitute Reception into Memory

This is a back-up function that is automatically activated if your fax runs out of paper, the toner cartridge needs replacement (See the Operation Guide for digital multifunctional system.), or the paper jams.

• If you received originals in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the original print-out size may not match the size of the printing paper.

Take care that the remaining memory does not become 7% or less, or you cannot receive any more faxes. When the machine is idle, the LCD shows the stand-by memory available. (See "ABOUT THE LIQUID CRYSTAL DISPLAY" (p.17)).

DATA TRANSFER

Enter the fax number of the fax machine your want to transfer the data to.

[Preparation]

beep

Transferred faxes are printed

Your fax machine

Receiving fax machine

Select data transfer mode

FW. RX DATA

1=YES 2=NO

Note

"0:RX DATA TRANSFER"

Selection

"2:FAX NUMBER"

Selection

If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a misfeed occurs. To use this function, the fax number of the transfer destination machine must be programmed.

Transfer is only possible when a received fax is being held in memory because printing was not possible. In this case, "0:RX DATA TRANSFER" will appear in the display.

Follow these steps to program the fax number of the transfer destination machine:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "0:RX DATA TRANSFER" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:FAX NUMBER" appears, and then press the [OK] key.

Enter the fax number of the transfer

destination machine with the numeric keys and press the [OK] key.

Enter the transferring fax number (maximum 40 digits) by pressing the numeric keys.

Enter the name of the transfer

destination with the numeric keys and press the [OK] key.

Follow these steps to use the fax transfer function:

"0:RX DATA TRANSFER"

Selection

"1:DATA TRANSFER"

Selection

"1:YES"

Selection

Note

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "0:RX DATA TRANSFER" appears, and then press the [OK] key.

SPECIAL FUNCTIONS

Press the [ ] key ( ) or [ ] key ( )

until "1:DATA TRANSFER" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:YES" appears, and then press the [OK] key.

The received fax is transferred. To cancel the transfer, select "2:NO" and press the [OK] key.

If "NOT STORED FW.#" appears:

The transfer destination number has not been programmed. Program the number and then transfer the fax.

If you set the data transfer mode, when data cannot be transferred because the other fax machine was busy, or when the error condition on your fax machine is corrected, the data does not print out. To print the data, turn off the power to the fax machine, then turn it on again.

TRANSMISSION RESERVATION

Original face up

mark

Original scale

Note

When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.

When Using the RSPF:

Confirm that there are no originals on

the document glass and that copying is not in progress, then gently close the RSPF.

Adjust the original guides to the width

of your original.

Place the original face up and push it

gently into the RSPF. The top edge of the original should enter the fax first.

Adjust the resolution and/or contrast settings if desired.

When placing the Original on the Table:

Confirm that there are no original(s) in

the RSPF, and open the RSPF.

Place the original face down on the

document glass. Align the original according to the original scale in the illustration below. (Line up the center of the edge of the original with the ( ) mark.)

Gently close the RSPF.

Enter the number of the receiving

machine using one of the following methods:

• Press a Rapid key. If you press a Rapid Key, the next step is not necessary. The number will be dialed once the current operation is completed, and transmission will begin once the connection is made.

• Press the [SPEED/SEARCH] key and enter a Speed Dial number.

• Enter a full number with the numeric keys.

Press the [START] key ( ) if you

entered a Speed Dial number or a full number.

• The number will be dialed once the current operation is completed, and transmission will begin once the connection is made.

When using the document glass, do not set original(s) in the RSPF.

If needed, set the original size,

resolution, and contrast. (See "DIALING AND TRANSMITTING" (p.56))

Press the [START] key ( ) to scan

the page into memory. If you have more than one original to read into memory, place the next page, and press the [START] key ( ) to read each page.

Press the [#] key.

BROADCASTING

Your fax machine

Select

broadcast sending

Original is scanned into memory

Faxes sent in order

beep

Fax received

Recipient A

Recipient B

Recipient C

memory

Original face up

Note

This function allows you to send the same original to as many as 100 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.

Place the original face up and push it

gently into the original feeder tray.

Press the [BROADCAST] key.

Adjust the resolution and/or contrast settings if desired.

Adjust the resolution and contrast settings after the [BROADCAST] key has been pressed.

Dial the numbers of the receiving

machines using one or more of the following methods:

• Press one or more Rapid keys.

• Enter Speed Dial numbers with the numeric keys.

• Press one or more Group keys.

• Enter a number with the numeric keys.

Press the [OK] key.

To enter another fax number, return to step 3.

Press the [START] key ( ).

Transmission will begin.

SPECIAL FUNCTIONS

Original face up

Broadcasting using a Group key

If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.43).

Place the original face up and push it

gently into the document feeder tray.

Adjust the resolution and/or contrast settings if desired.

Press the appropriate Group key.

Transmission will begin.

POLLING

Fax received

Polling fax

Other fax memory

polling

sending

Original is set

Polling is approved

beep

Original is scanned

into memory

memory

Select polling

"8:POLLING MODE"

Selection

Note

Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation.

POLLING

You can request that another fax machine send you the original that is set in that fax machine. You can perform a polling operation at a scheduled time. (See "TIMER OPERATIONS" (p.77))

Follow these steps to use the polling function:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "8:POLLING MODE" appears, and then press the [OK] key.

Dial the number of the fax machine you want to poll using one of the following methods:

• Press a Rapid Key. If you press a Rapid Key, the next step is not necessary.

• Press the [SPEED/SEARCH] key and enter a two-digit Speed Dial number.

• Enter the fax number with the numeric keys.

A group key can be pressed to perform serial polling. Fax reception will take place in the order that the destinations are stored in the Group Key.

Press the [START] key ( ).

SPECIAL FUNCTIONS

memory

Polling fax

Other fax A memory

Other fax B memory

polling

Original is set

sending

Repeated for the

next fax machine

Select serial polling

Fax received

Fax

received

Next fax machine is polled

sending

memory

Polling is approved

Original is scanned

into memory

Original is scanned

into memory

Polling is approved

beep

"9:SERIAL POLL MODE"

Selection

SERIAL POLLING

You can poll several fax machines one at a time with a single serial polling operation. A maximum of 100 fax machines can be polled in one serial polling operation.

Follow these steps to use the serial polling function:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "9:SERIAL POLL MODE" appears, and then press the [OK] key.

Dial the number of the fax machine

you want to poll using one of the following methods:

• Press a Rapid Key or a Group Key.

• Press the [SPEED/SEARCH] key and enter a two-digit Speed Dial number.

• Enter a fax number with the numeric keys.

Press the [OK] key.

Press the [START] key ( ).

Repeat steps 3 and 4 until all numbers have been entered. After entering the last number, go to step 5.

SPECIAL FUNCTIONS

Your fax machine

polling

beep

Original is sent from memory

The original is read

into memory

Original is received

Polling fax machine

Select polling

Select memory polling

memory

Polling is approved

"7:MEMORY POLL MODE"

Selection

POLLING TRANSMISSION (MEMORY POLLING)

This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)" on page 75).

To let other fax machines poll your fax machine, the original to be transmitted must be scanned into memory and the reception mode of your machine must be set to "Auto". You can select whether polling transmission will take place once or repeatedly. If once is selected, the original that was scanned into memory will be automatically deleted after polling transmission takes place. If repeated polling transmission is selected, the original will remain in memory until it is deleted. More than one original can be scanned into polling memory (all originals will transmitted when your machine is polled). Only one memory polling operation can be set up, and the polling machine must be capable of polling reception.

The original(s) in polling memory will be transmitted when a fax machine calls your fax machine and requests polling transmission. Automatic fax reception is possible while your machine is on polling transmission standby.

Setting up polling transmission:

Place the original in the RSPF or on the document glass and perform the following steps:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "7:MEMORY POLL MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the number of times polling transmission will take place and press the [OK] key.

Press the [START] key ( ).

"1:1 TIME" or "2:REPEAT" can be selected as the number of polling operations allowed.

SPECIAL FUNCTIONS

"7:MEMORY POLL MODE"

Selection

"1:SET"

Selection

"7:MEMORY POLL MODE"

Selection

"2:CLEAR"

Selection

Adding a original to polling memory:

Use this procedure to add an original to another original that has already been scanned into polling memory. Place the original in the RSPF or on the document glass and follow the steps below.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "7:MEMORY POLL MODE" appears, and then press the [OK] key.

Deleting originals from polling memory:

Follow the steps below to delete originals that have been scanned into polling memory.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "7:MEMORY POLL MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:SET" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the number of times polling transmission will take place and press the [OK] key.

"1:1 TIME" or "2:REPEAT" can be selected as the number of polling operations allowed.

Press the [START] key ( ).

Press the [ ] key ( ) or [ ] key ( )

until "2:CLEAR" appears, and then press the [OK] key.

Press the [START] key.

SPECIAL FUNCTIONS

Select polling or serial polling

Fax is received

Polling fax

Fax being

polled

beep

These two numbers are compared

polling allowed

Entered fax

number

Permitted fax

number

Enter the fax number

for your fax machine

[When polling]

[Preparation]

numbers

match

[Preparation]

Enter the fax number of

fax machines you want to allow to poll your fax

machine

polling

sending

"4:USER PROGRAM"

Selection

"12:SECURITY SELECT"

Selection

"1:ON"

Selection

RESTRICTING POLLING MACHINES (POLLING SECURITY)

If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine. Up to 10 passcode numbers (fax numbers of machines that are allowed to poll your machine) can be programmed. To

enable polling security and

program passcode numbers

, see "

Programming/

deleting passcode numbers:" on page 78.

Follow these steps to enable polling security:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "12:SECURITY SELECT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON".

To turn off polling security, select "2:OFF".

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

SPECIAL FUNCTIONS

"2:ENTRY MODE"

Selection

"3:PASSCODE # MODE"

Selection

"1:SET"

Selection

Programming/deleting passcode numbers:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "3:PASSCODE # MODE" appears, and then press the [OK] key.

Enter the passcode (fax number of the

machine to be allowed to poll your machine) with the numeric keys and press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and press the [OK] key.

To delete a passcode number:

Select "2:CLEAR" and press the [OK] key.

Enter a two-digit number that will be

used to identify the passcode number and then press the [OK] key.

To delete a passcode number:

Enter the two-digit number that identifies the passcode number and press the [OK] key. The passcode is deleted.

TIMER OPERATIONS

Your fax machine

The scheduled time arrives

Recipient

beep

Transmission begins

Transmission

/reception

• Select the recipient

-sending method

-time

• Select transmission settings

memory

"1:TIMER MODE"

Selection

"1:SET"

Selection

Note

The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.

You can use this function, for example, to take advantage of lower night time telephone rates without having to be there when the operation is performed.

● For a timer transmission, scan the original into memory when you set the transmission. Scanning the original into memory is convenient because you do not have to worry about original mix-ups or forgetting to load the original.

● If the memory becomes full while the original is being scanned, "MEMORY FULL" will appear in the display.

• Press the [START] key ( ) to transmit the pages that have been stored up to that point in memory.

• Press the [CLEAR ALL] key ( ) to cancel the entire transmission.

Setting up a timer transmission job:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "1:TIMER MODE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET".

Enter the time at which transmission

will take place with the numeric keys.

Enter two digits for the hour and two digits for the minute.

Press the [ ] key ( ) or [ ] key ( )

to select "AM" or "PM" and press the [OK] key.

When 24-hour format is selected, do not perform step 5.

To cancel a timer operation, select "2:CLEAR".

SPECIAL FUNCTIONS

Press the [ ] key ( ) or [ ] key ( )

to select the day of the week and press the [OK] key.

Press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the transmission mode and press the [OK] key.

The selections are as follows: 1:SEND MODE 2:BROADCAST MODE 3:POLLING MODE 4:SERIAL POLL MODE

Enter the fax number of the other

machine using one of the following methods:

• Press a Rapid key. If you press a Rapid Key, the next step is not necessary.

• Enter a Speed Dial number with the numeric keys.

• Enter the fax number with the numeric keys.

Press the [START] key ( ).

CANCELING A TIMER TRANSMISSION JOB

After a timer transmission job is set up, the job goes on standby until the specified time of transmission. If necessary, the MEMORY STATUS function can be used to cancel a timer transmission job that is on standby ("CANCELING (DELETING) A STORED FAX JOB" on page 59).

ANTI JUNK FAX

"5:ANTI JUNK FAX"

Selection

"1:ANTI JUNK SELECT"

Selection

You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties.

To turn the Anti Junk Fax feature on and off, use the following procedure:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "5:ANTI JUNK FAX" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ANTI JUNK SELECT" and press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" or "2:OFF" and press the [OK] key.

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

Press the [MENU] key.

Press the [MENU] key to exit.

SPECIAL FUNCTIONS

"5:ANTI JUNK FAX"

Selection

"2:JUNK FAX #"

Selection

"1:SET"

Selection

Note

To store junk fax numbers, use the following procedure:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "5:ANTI JUNK FAX" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "2:JUNK FAX #" and press the [OK] key.

Enter a two-digit number from 01 to 10

that will identify the anti junk number and press the [OK] key.

If you enter a two-digit number that already has a fax number stored, "xx STORED:CHANGE?" will appear. To change the fax number that has been stored under that 2-digit number, press the [ ] key ( ) or [ ] key ( ) to select "YES", press the [OK] key, and enter the new fax number.

Enter the fax number with the numeric

keys and press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:SET" and press the [OK] key.

Press the [MENU] key.

If you wish to store another fax number, return to step 5. Press the [MENU] key to exit.

To clear junk fax numbers, use the following procedure:

"5:ANTI JUNK FAX"

Selection

"2:JUNK FAX #"

Selection

"2:CLEAR"

Selection

SPECIAL FUNCTIONS

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "5:ANTI JUNK FAX" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "2:JUNK FAX #" and press the [OK] key.

Press the [OK] key.

Press the [MENU] key.

If you wish to store another fax number, return to step 5.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select "2:CLEAR" and press the [OK] key.

Press the numeric keys to enter the

two-digit number (01 to 10) that identifies the fax number you wish to delete.

OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES

Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, scanner mode, and fax mode.

Copy Printer Scanner PC-Fax Fax Extension

Modes

C o p y Ke y e n t r y Ye s Yes N o Yes Ye s Ye s * 3 Ye s Ye s

During copying No *1 No *1 No *1 Yes Yes *3 Yes *4 Yes

P r i n t e r Pr i n t i n g Ye s Ye s Ye s Ye s Yes Yes * 4 Yes

Scanner During scanning No No *1 Yes Yes *3 Yes *4 Yes

P C - Fa x Tr a n sm i s s i o n Ye s Ye s Ye s Ye s N o * 5 N o N o

Fax transmission

Fax reception During manual

Extension phone Yes Yes Yes Yes No No *5 No

Ke y e n t r y N o Ye s No Yes Ye s Yes Ye s Yes

During direct transmission

During scanning No No *1 No No Yes Yes *3 Yes *4 Yes

During memory transmission

reception

During printing of a received fax

During memory reception

Copying Printing Scanning

from a

machine

No No *1 No No No No No

Ye s Yes Ye s Yes N o N o * 5 N o N o

Ye s N o * 2 Ye s Yes N o N o * 5 N o

Ye s N o * 1 Ye s Ye s Ye s Ye s Ye s * 4 Yes

Ye s Yes Ye s Yes N o N o * 5 N o

Scanning

from a

computer

Transmission Transmission Reception

phone

*1 The next job will be spooled and started after completing the current job. *2 The next job can be started if the print process of the current job has not been started. If the print process of the current job

has already been started, the next job will be spooled and printed when the current job is finished. *3 Direct transmission and scanning are not possible. *4 Manual reception and printing of a received fax are not possible. *5 Only scanning is possible.

Chapter 5

TIMER LIST

P. 01

RESERVED TYPE

TYPE

RES.

MSG

BOX

PAGES

CVR.

RECEIVER

12:12 PM MON

XX:XX XX XXX

XXXXXXXXX

XXX

XXXX

XXX

XXX XXX XXX

XXX

XXXXXX

XXX

XXXX

XXXX XXXX

X XXXX

TIMES

TIMER MODE

MEMORY TX

REMOTE TX

FILE

SEP-10-20XX FRI 06:30 PM

ACTIVITY REPORT (SEND)

P.0 1

COM.TIME

XX SEP-10 XX:XX PM XX X:XX:XX

X:XX:XX

XXXXXXX XXXXX XXX

TOTAL

GRAND TOTAL

RECEIVER

START TIME

PAGES

TYPE/NOTE

FILE

DATE

TELEPHONE NUMBER LIST

P. 01

RECEIVER'S FAX #

INTL TX SET

RAPID/SPEED #

RECEIVER'S NAME

XXXXXXXXXXXXXX

RXX

SXXX

XXXXXXXXXXXXXX

XXXX XXXX

SEP-10-20XX FRI 06:30 PM

GROUP LIST

P.01

RAPID # : XX

SPEED # : XXX

FAX # : XXXXXXXXXXXXXXXXXXXXX

FAX # : XXXXXXX

: XXXXXXXX

: XXXXXX

SPEED # : XXX XXX

RECEIVER

# GROUP NAME

GXX

XXXX

SEP-10-20XX FRI 06:30 PM

TROUBLESHOOTING

PRINTING OUT REPORTS

The machine is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below.

1. TIMER LIST:

You can print a list of timer or dual access operations that are currently set.

2. ACTIVITY REPORT:

You can print out a list of faxes sent and received as well as the sender or recipient and the time of the operation, etc.

3. TELEPHONE # LIST:

You can print out a list of number stored in rapid dialing and speed dialing.

4. GROUP LIST:

You can print out a list of group dialing numbers.

TROUBLESHOOTING

PASSCODE LIST

POLL SECURITY

SYSTEM #

ID #

PASSCODE #

SENDER'S NAME

SENDER'S #

FW. STA. NAME

FW. STATION #

XXXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXX

XXXX

XXXXXXXXXX

XXXX

SEP-10-20XX FRI 06:30 PM

JUNK FAX# LIST

SEP-10-20XX FRI 06:30 PM

XXXXXXXXXX

XXXXXXXXXXXXXXXXXXXX

ANTI JUNK FAX #

5. PASSCODE LIST:

You can print a list of your fax information and polling security information.

6. JUNK FAX # LIST:

Fax numbers designated as Anti Junk Fax numbers.

7. USER PROGRAM LIST:

USER PROGRAM LIST

SEP-10-20XX FRI 06:30 PM

ITEM

SETTING

MENU #

DOC. GLASS SIZE

FIXED DOC. SIZE

RESO. PRIORITY

#OF RINGS AUTO RX

#OF RINGS MANUAL RX

AUTO LISTING

PRINT SELECTION

RECALL TIMES (BUSY)

RECALL TIMES (LINE ERROR)

RECALL INTERVAL (BUSY)

RECALL INTERVAL (LINE ERROR)

SECURITY SELECTION

FAX REMOTE NUMBER

REMOTE RECEPTION

FAX SIGNAL AUTO RECEIVE

AUTO RCV REDUCE

BEEP LENGTH

RINGER VOLUME

BEEPER VOLUME

INDEX PRINT

PBX SETTING

2-SIDED RX

TRAY SELECTION (when the 250-sheet paper feed unit is installed)

DATE&TIME FORMAT

STANDARD

02TIME(S)

00TIME(S)

OFF

SEND : ERROR ONLY BD : ALWAYS PRINTS

RCV : NEVER PRINTS IMAGE : ERROR ONLY

02TIME(S)

01TIME(S)

03MIN.

01MIN.

3SEC

MIDDLE

LOW

OFF

AUTO

TIME FORMAT: 24 HOUR DATE FORMAT: DDMMYYYY

Currently activated USER PROGRAM settings.

TROUBLESHOOTING

Use the following procedure to print out reports:

Press the [REPORT] key.

Press the [REPORT] key to select the

report that you wish to print.

Press the [OK] key.

TROUBLESHOOTING

"4:USER PROGRAM"

Selection

"6:AUTO LISTING"

Selection

"1:ON"

Selection

ACTIVITY REPORT AUTO LISTING

This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new transaction takes place.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "6:AUTO LISTING" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select "1:ON" and press the [OK] key.

To disable automatic printing, select "2:OFF" and press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

TROUBLESHOOTING

Note

"4:USER PROGRAM"

Selection

"7:PRINT SELECTION"

Selection

PRINTING TRANSACTION REPORTS

The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions:

"ALWAYS PRINTS" ...After each transmission, reception, or error.

"ERROR ONLY".........After an error only.

"NEVER PRINTS" ......Never prints.

Part of the transmitted fax can be printed on the transaction report (IMAGE MEM. PRINT setting).

To set the machine to print transaction reports, follow these steps:

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

until "7:PRINT SELECTION" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( )

to select the printing condition and press the [OK] key.

The selections are as follows: 1:ALWAYS PRINTS 2:ERROR ONLY 3:NEVER PRINTS

Press the [MENU] key.

Press the [MENU] key to exit.

Press the [ ] key ( ) or [ ] key ( )

to select the type of transaction report and press the [OK] key.

"4: IMAGE MEM. PRINT" can be enabled to have part of the transmitted fax printed on the transaction report.

The selections are as follows: 1:TRANSMISSION 2:BROADCAST 3:RECEPTION 4:IMAGE MEM. PRINT

TROUBLESHOOTING

Note

Problem Cause and solution Page

The telephone line cord is not correctly connected to the

Dialing cannot be done.

No transmission takes place.

Nothing is printed at the receiving end.

A distorted image is received at the other end.

The received original is faint.

Received images are distorted.

machine and the wall telephone socket.

→ Make sure the telephone line cord is securely connected.

The receiving machine is out of paper.

→ Check with the operator of the receiving machine.

The receiving machine does not support the G3 standard.

→ Check with the operator of the receiving machine.

An error is displayed.

→ Check the display of the machine.

If a blank sheet of paper is output together with a normally received fax, the machine's paper size setting may be different from the size of paper actually loaded in the machine.

→ Make sure that the paper size setting matches the size of paper

loaded in the machine.

Noise on the line may cause a distorted image. Try sending the fax again, or make a copy on your machine and see if the copy is distorted.

→ If the image is still distorted, consult the retailer or dealer where

you bought the machine.

The transmitting machine may be using a light contrast setting.

→ Ask the operator of the transmitting machine to send the fax using

a darker contrast setting.

Noise on the line may cause a distorted image.

→ Ask the operator of the transmitting machine to send the fax

again.

The TD cartridge may be running out of toner.

→ Replace the TD cartridge.

Start

Guide

Operation

Guide

(for

MX-B201/

MX-B201D)

If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please contact your authorized SHARP dealer.

MESSAGES AND SIGNALS

DISPLAY MESSAGES

Message Cause and remedy Page

FRONT OR SIDE COVER OPEN. CLOSE COVERS.

CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover.

CLEAR PAPER JAM. A paper misfeed has occurred. Remove the misfeed as

SPF/RSPF JAM.

MEMORY FULL The memory is full. 59

LOAD XXX PAPER INTO TRAY1

NO XXX SIZE TRAY CHANGE TRAY SETTING

The cover is open. Close the cover.

explained in "MISFEED REMOVAL". (See the OPERATION GUIDE (for MX-B201D).)

The setting for the printing paper size is incorrect. Set it correctly. "A4", "8.5x11", or "8.5x14" will appear in "XXX" in the message.

Paper tray is not set to the appropriate paper size. Change the paper size setting of the paper tray to the size indicated in the message, and load that size of paper in the paper tray. "A4", "8.5x11", or "8.5x14" will appear in "XXX" in the message.

See the

OPERATION

GUIDE

MX-B201/

MX-B201D)

(for

AUDIBLE SIGNALS

Sound Type Duration Meaning

Continuous tone 3 seconds Indicates the end of transmission, reception, or line error.

Continuous tone 1 second Warning tone

INDEX

Alarm beeps

- Alarm beep volume ...........................................20

- Length of alarm beeps ......................................19

Answering machine

- Answering machine backup ..............................46

Arrow keys .........................................................13, 17

Automatic dialing

- Group keys........................................................43

- Rapid key dialing...............................................40

- Speed dialing ....................................................40

Beep volume ............................................................17

Bypass tray paper guides.........................................11

Clear numbers

- Group keys........................................................45

- Rapid key dialing...............................................42

- Speed dialing ....................................................42

Contrast....................................................................52

Cover sheet..............................................................53

Dialing

- Direct keypad dialing.........................................56

- Rapid key dialing...............................................56

- Redialing ...........................................................58

- Search...............................................................58

- Speed dialing ....................................................56

- Using the [SPEAKER] key ................................57

Display ...............................................................12, 17

Document glass .......................................................11

Fax main menu ......................................................... 6

Fax setup

- Date and time................................................... 14

- Daylight saving time setting ............................. 24

- How to enter characters ................................... 21

- Index function................................................... 34

- Number of recall times ..................................... 30

- Number of rings for auto reception................... 27

- Number of rings for manual reception .............. 28

- PBX setting ...................................................... 39

- Recall interval................................................... 32

- Reception mode ............................................... 26

- Reception paper size ....................................... 29

- Remote reception............................................. 37

- Resolution priority ............................................ 35

- Setting the tray selection .................................. 29

- Transmission mode.......................................... 25

- Your name and fax number.............................. 22

Handles ................................................................... 11

Index function .......................................................... 34

Line jack .................................................................. 11

List of fax functions ................................................... 6

Memory ................................................................... 65

Message function .................................................... 54

Messages and signals ............................................. 89

Entering your name and fax number........................22

Operation panel....................................................... 11

Optional transmission settings

- Cover sheet...................................................... 53

- Message function ............................................. 54

- Two-sided original ............................................ 55

Originals

- Original size ..................................................... 51

- Setting the original ........................................... 49

- Size and weight................................................ 47

- Two-sided original ............................................ 55

- Unsuitable originals.......................................... 48

Paper output tray..................................................... 11

Paper output tray extension .................................... 11

Paper tray................................................................ 11

PBX setting ............................................................. 39

PC modem .............................................................. 36

Power cord .............................................................. 11

Power switch ........................................................... 11

Quick reference guide ............................................... 3

Receiving faxes

- Receive reduce .................................................62

- Two-sided reception..........................................61

Reception mode

- A.M. mode...................................................26, 60

- AUTO mode ......................................................26

- MAN. mode .................................................26, 60

Remote reception .....................................................37

Reports

- Group list...........................................................83

- Junk fax # list ....................................................84

- Passcode list.....................................................84

- Telephone # list.................................................83

- Timer list ...........................................................83

- Transaction reports ...........................................87

- Transmissions activity report ......................83, 86

- User program list...............................................85

Resolution ................................................................52

Ringing volume ........................................................18

RSPF

- Document feeder cover.....................................11

- Document feeder tray .......................................11

- Exit area............................................................11

- Original guides ..................................................11

Storing numbers

- Group keys........................................................43

- Rapid key dialing...............................................40

- Speed dialing ....................................................40

TEL jack ...................................................................11

Transmission mode

- Direct transmission ...........................................25

- Memory transmission ........................................25

Troubleshooting .......................................................88

INDEX BY PURPOSE

Fax setup

Daylight saving time setting .....................................24

Entering your name and fax number........................22

How to enter characters ...........................................21

Index function...........................................................34

Number of recall times .............................................30

Number of rings for auto reception...........................27

Number of rings for manual reception ......................28

PBX setting ..............................................................39

Recall interval...........................................................32

Reception mode .......................................................26

Reception paper size ...............................................29

Remote reception .....................................................37

Resolution priority ....................................................35

Setting the date and time .........................................14

Transmission mode ..................................................25

Tray selection...........................................................29

Faxes, sending and receiving

Dialing

- Chain dialing .....................................................57

- Direct keypad dialing.........................................56

- Redialing ...........................................................58

- Speed dialing ....................................................56

- Using the [SPEAKER] Key................................57

Receiving faxes

- Manual receiving ...............................................63

- Optional reception settings ...............................61

Sending originals

- Dialing and transmitting ....................................56

- Manual sending.................................................63

- Optional transmission settings ..........................51

- Setting the original ............................................49

Storing/settings

Clear numbers

- Group keys....................................................... 45

- Rapid key dialing.............................................. 42

- Speed dialing ................................................... 42

Contrast................................................................... 52

Enter characters ...................................................... 21

Original size ............................................................ 51

Resolution ............................................................... 52

Storing numbers

- Group key......................................................... 43

- Rapid key dialing.............................................. 40

- Speed dialing ................................................... 40

Special functions

Anti junk fax..............................................................79

Broadcasting ............................................................69

Data transfer ............................................................66

Memory polling .........................................................73

Polling ......................................................................71

Polling security .........................................................75

Reservation ..............................................................68

Serial polling.............................................................72

Timer operations ......................................................77

MX-FX12 OPERATION GUIDE

EN_v1

SHARP ELECTRONICS (Europe) GmbH

Sonninstraße 3, D-20097 Hamburg

Sharp MX-FX12 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

QUICK REFERENCE GUIDE

LIST OF FAX FUNCTIONS

PART NAMES

INITIAL SETTINGS

A LOOK AT THE FAX OPERATION PANEL

SETTING THE DATE AND TIME

ABOUT THE LIQUID CRYSTAL DISPLAY

ADJUSTING THE RINGING VOLUME

SETTING THE LENGTH OF ALARM BEEPS

ADJUSTING THE ALARM BEEP VOLUME

FAX SETUP

CHOOSING SUITABLE MEDIA

HOW TO USE THE FAX FUNCTION

DIALING AND TRANSMITTING

RECEIVING FAXES

OPTIONAL RECEPTION SETTINGS

SPECIAL FUNCTIONS

DATA TRANSFER

TRANSMISSION RESERVATION

BROADCASTING

POLLING

TIMER OPERATIONS

ANTI JUNK FAX

OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES

TROUBLESHOOTING

TROUBLESHOOTING

MESSAGES AND SIGNALS

INDEX