Sharp MX-C312 User Manual
MX-FR29U
Data Security Kit
Operation Guide
Contents
Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4
● System settings of the data security kit ...................................................................................4
● Document control function .......................................................................................................4
● Document Filing.......................................................................................................................4
● Authority group registration screen..........................................................................................5
● Protecting passwords ..............................................................................................................5
● Security Settings in the Web pages.........................................................................................8
● Transferring copied data..........................................................................................................8
System settings .............................................................................................................................9
● Using the System Settings (Administrator) ..............................................................................9
● System settings for security .....................................................................................................9
● Jobs Completed List Display Setting .....................................................................................18
● Job Status Display Setting .....................................................................................................19
● Release Lock on File/Folder Operation .................................................................................19
● Product Key ...........................................................................................................................19
Document Control Setting ...........................................................................................................20
● Document control...................................................................................................................20
● Modes to which the document control function can be added...............................................21
● Enabling the document control function.................................................................................21
● Using the document control function .....................................................................................24
Warranty
While every effort has been made to make this document as accurate and helpful as
possible, SHARP Corporation makes no warranty of any kind with regard to its content. All
information included herein is subject to change without notice. SHARP is not responsible
for any loss or damages, direct or indirect, arising from or related to the use of this operation
manual.
© Copyright SHARP Corporation 2012. All rights reserved. Reproduction, adaptation or
translation without prior written permission is prohibited, except as allowed under copyright
laws.
Note:
"System Settings (Administrator)" in this manual refers to the system settings that require
logging in with administrator rights, and "System Settings (General)" refers to the system
settings that can be configured by general users (including the administrator).
Icons used in the manuals
The icons in this manual indicate the following types of information:
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
The display screens, messages, and key names shown in the manual may differ from
those on the actual machine due to product improvements and modifications.
1
Introduction
The MX-FR29U adds a security function to the SHARP Digital Full Color Multifunctional
System.
When the copy function, printer function, network scanner function, or fax function of a SHARP
Digital Full
generated for the job is encrypted, and when the job is finished, the encrypted data is immediately
erased from memory and the hard disk.
■ Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
● The administrator plays an important role in maintaining security. Exercise appropriate
● Be sure to change the administrator password immediately each time a new person
● Change the administrator
● Do not select a password that can be easily guessed for the administrator
● The system settings (administrator) are very important for security management. If
● The customer bears responsibility for control of copies of documents made on the
● Even when the data security kit is installed, note that fax data in the polling memory
Color
Multifunctional System with the security function is used, the image data that is
care in selecting the person that will assume the job of administrator.
takes over as administrator.
password
you leave the machine when using the system settings (administrator), be sure to
touch the [Logout] key to quit the system settings (administrator). The administrator of
the machine should inform users that they are not to access the system settings
(administrator) without permission.
machine and faxes received on the machine.
box used by the facsimile
function
on a regular basis (at least once every 60 days).
password
can be read.
.
■ Backing up and clearing data stored with the document filing
function
When the data security kit is installed, data previously stored in the machine with the
document filing function is cleared. For this reason, any data that you need to keep is
copied to a computer before the data security kit is installed, and then returned to the
machine after installation and clearing of the previous data. (This work is normally
performed by a service technician at the time of installation of the data security kit.)
Only confidential folders can be used to return data from a computer to the machine
after installation of the data security kit. Before returning data from a computer to the
machine, create confidential folders if needed. For the procedure for storing data on a
computer and returning data from a computer to the machine, see document filing help
in the Web pages of the machine.
2
■ About passwords for the Web page
If an incorrect "users" or "admin" password is entered 3 times in a row when attempting
to access the Web pages of a machine that has the data security kit installed, access to
pages that require entry of the "users" or "admin" password will be prohibited for 5
minutes.
Some of the procedures for operating the machine change when the data
security kit is installed. The manuals for the machine explain the procedures for
operating the machine when data security kit is not installed. This manual
explains the changes to those procedures when the data security kit is installed.
3
When the data security kit is
1
When the data security kit is installed, the following icon appears on the touch panel.
Touch the icon ( ) to view information on the data security kit version.
When the data security kit is installed, data remaining in the machine is automatically
erased after each job.
When data clearing begins, the following message appears for 6 seconds
* The duration of the message display can be changed with "Message Time Setting" in
the system settings (administrator).
(➞ System Settings (Administrator) > "Operation Settings" > "Other Settings" >
"Message Time Setting")
installed
*
.
Data is being cleared.
If the machine power is turned off while image data is being cleared from the
hard disk drive or before a job is finished, the data may not be completely
erased. If you do not wish to leave partially cleared data when the power is
turned off, it is recommended that you use the program "Clear All Memory"
(page 11 of this manual), to complete data clearing before turning off the power.
System settings of the data security kit
When the data security kit is installed, settings to enhance security can be added to the
system settings (administrator) of the machine. See "System settings" (page 9 of this
manual) for details.
Document control function
The document control function is used to embed a document control pattern on the paper
when print jobs, copies, and received faxes are printed.
The embedded document control pattern prevents secondary copying, faxing and other
operations of a printed document. For more information, see "Document Control Setting"
(page 20 of this manual).
Document Filing
To use the document filing function to store jobs in the machine when the data security kit is
installed, set the file property to "Confidential".
Files set to the "Sharing" or "Protect" properties cannot be stored. In addition, to print from a
computer using the retention function, enter a password in the printer driver settings (when
the factory default setting is in effect).
4
When the data security kit is installed
Authority group registration screen
When the data security kit is installed, the [Security] key is added to the "Authority Group
Registration" menu screen in the system settings (administrator). This screen is displayed
by selecting "User Control" > "Authority Group List".
When this key is touched, the following screen for configuring items appears.
System Settings
Security
Group Name : Guest
Print Jobs Other than Print Hold Job:
Document Filing Approval Setting :
Copy
Printer
Scan to HDD
Image Send
● Print Jobs Other than Print Hold Job
Quick File Mode
Allowed
Sharing Mode
Cancel
Confidential
OK
When [Allowed] is selected and the [OK] key is touched, print jobs other than hold jobs
are allowed in authority group registration when user authentication is enabled.
● Document Filing Approval Setting
When storing an authority group for user authentication, touch this key to select
whether or not document filing is allowed in each filing mode and for each job type.
To enable a filing mode, touch the checkbox of the mode to select it.
After selecting the desired checkboxes, touch the [OK] key.
Document filing must be allowed in the following settings.
By default, document filing is only allowed in confidential mode.
● Allow document filing in authority group registration (this setting)
● Disabling of Document Filing in the system settings (page 17 of this manual)
Protecting passwords
When the data security kit is installed, passwords entered from the operation panel of the
machine or the Web pages can be protected.
■ Administrator Password/User Password
When the data security kit is installed, password entry will be locked for 5 minutes if an
incorrect administrator password is entered 3 times in a row when the user
authentication function is not enabled, or if an incorrect administrator password or user
password is entered 3 times in a row when the user authentication function is enabled.
5
When the data security kit is installed
■ Confidential folders and confidential files of the document
filing function
If an incorrect password is entered 3 times in a row for a specific confidential folder or
file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on
File/Folder Operation" (page 19 of this manual).
● All files with the same user name and password can be printed at once using
the Batch Print feature of the document filing function ( Operation Guide
"BATCH PRINTING" in "6. DOCUMENT FILING".)
Files that have a password different from the password that was entered at the
time of the search will be treated as files for which an incorrect password was
entered. For this reason, it is recommended that you avoid executing
searches using [All Users] and [User Unknown] in so far as is possible.
● When the use of a file is prohibited, the following will apply when the document
filing function is used:
● When batch print is performed, a prohibited file will not be printed even if it
matches the search conditions.
☞
■ File search screen of document filing
When the data security kit is installed, the password entry setting will not appear in the
document filing search screen.
■ Encrypted PDF
When a job is printed by encrypted PDF direct printing (when the printer expansion kit or
the PS3 expansion kit is installed), the job will appear in the spool queue of the job
status screen and a password must be entered to begin printing.
If an incorrect password is entered 3 times in a row when the data security kit installed,
the message "Operation is disabled. Please see your administrator for your assistance."
will be displayed for 6 seconds and printing will be locked.
If you touch a file in the spool screen for which an incorrect password was entered 3
times, the following screen will appear.
●
The print of this job is disabled.
Delete the job?
No Yes
To unlock the print job, use "
Release Lock on File/Folder Operation
Touch the [Yes] button to delete the print
job.
● Touch the [No] button to cancel deletion of
the job.
" (page 19 of this manual).
■ FTP Pull Print
When the FTP Pull Print function is used to directly print a file on an FTP server, a "User
Name" and "Password" must be entered when the FTP server is selected. When the
data security kit is installed, entry will be locked for 5 minutes if an incorrect "User Name"
or "Password" is entered 3 times in a row.
6
When the data security kit is installed
■ Login when user authentication is enabled
When "User Authentication Settings" in the system settings (administrator) ( "USER
AUTHENTICATION" in the Start Guide) is enabled, login is required in the login screen
before the machine can be used. When "A Warning when Login Fails" is enabled in the
system settings (administrator), the machine will lock for 5 minutes if login fails 3 times in
a row.
The "A Warning when Login Fails" setting is always enabled when the data security kit
installed.
☞
7
When the data security kit is installed
Security Settings in the Web pages
When the machine is used as a network printer and the FTP Pull Print function is used, the
data security kit enables authentication of the user by means of a "User Name" and
"Password" for the FTP server. (The Pull Print function allows a file on a previously stored
FTP server to be printed directly from the operation panel of the machine without using the
printer driver; see the Operation Guide.)
User authentication is enabled by selecting the [Enable User Authentication] checkbox on
the machine's Web page for configuring FTP Pull Print settings. This checkbox appears
when the data security kit is installed, and is initially selected (a checkmark appears).
■
Procedure for directly printing a file on an FTP server (when
user authentication is enabled)
Your user name and password must be entered following selection of the FTP server
that contains the file to be printed from the touch panel of the machine.
When the FTP server is selected in step 2 of "DIRECTLY PRINTING A FILE ON AN FTP
SERVER" in "3. PRINTER" in the Operation Guide, a screen will appear prompting you
to enter your user name and password for the FTP server.
FTP Server Authentication
Enter the user name and password for FTP server.
User Name
Password
Cancel
OK
Touch the [User Name] key to enter your user name and the [Password] key to enter your
password. A letter entry screen will appear in each case.
When you have finished entering your user name/password, touch the [OK] key.
After entering your user name and password, continue from step 3 of "DIRECTLY
PRINTING A FILE ON AN FTP SERVER" in "3. PRINTER" in the Operation Guide.
Transferring copied data
When the data security kit is installed and the Web pages are used to copy data stored with
the document filing function to a computer, the copied data can only be transferred back to
the original machine from which it was copied.
The data cannot be transferred to another machine even if the machine conditions are the
same.
The [Restore from PC] key will only appear on the Web page and transfer of data back to
the machine will only be possible when a confidential folder is selected.
8
Loading...