Sharp MX-C301W Owner's Manual

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

TROUBLESHOOTING

BEFORE USING THE MACHINE

SYSTEM SETTINGS

About Operation Guide

MAKE A COPY PRINT A DOCUMENT SEND A FAX

SCAN AN IMAGE /

SEND AN INTERNET FAX

SAVE A JOB AND

REUSE IT LATER

MAINTAIN

THE MACHINE

Search based on
what you want to do

Search based on
what you want to do

Search using the
table of contents

Search using the
table of contents

OPERATION GUIDE

MAKE A COPY

Conserve

Reduce copy

mistakes

Make a copy of this

type of original

Make a copy on

this type of paper

Add the date or

page numbers

Assemble output

into a pamphlet

2013/04/04

Other convenient functions

Conserve

Copy on both sides of the
paper

Copy multiple pages on
one side of one sheet of
paper

Copy on the front and back
of a card

Reduce copy mistakes

Print one set of copies for
proofing

Check the number of
scanned pages before
making copies

Make a copy of this type of original

Mixed color and black &
white originals

More original pages than
can be loaded at once

Mixed-size originals

Bulky original (shadows
appear at edges)

Make a copy on this type of paper

Envelopes and other
special media

Transparency film

2013/04/04

Add the date

Add a stamp

Add the page number

Add text

Add the date or page numbers

9

10

11

ABCDEFG

Assemble output into a pamphlet

Create a pamphlet

Create a blank margin for
punching

Other convenient functions

Functions used for specific purposes

z Make a copy of arranged photos
z Make a mirror-image copy
z Copy onto the center of the paper
z Make a negative copy

Convenient functions

z Give priority to a copy job
z Check the status of a reserved job
z Adjust the color

PRINT A DOCUMENT

Conserve

Print without a

computer

Print attractive

output

Assemble output

into a pamphlet

Print on this type

of paper

Add text or an

image

Other convenient functions

Conserve

Print on both sides of the
paper

Print multiple pages on one
side of the paper

FTP

Print a file on an FTP

Print a file in a USB
memory device

Print a file in a network
folder

Print a file stored in the
machine

Print without a computer

Print attractive output

Print matching the size of
the paper

Adjust the brightness and
contrast

Print using color settings
suitable for the data

Bring out faint text and
lines

Select the print mode

Assemble output into a pamphlet

Create a pamphlet

Create a blank margin for
punching

Print specific pages on the
front side of the paper

Print on this type of paper

Envelopes

Transparency film

Print specific pages on
different paper

Rotate the image 180
degrees

Add text or an image

Add a watermark to print
data

Overlay an image on the
print data

Overlay a fixed form on the
print data

Other convenient functions

Correct the size or orientation of the print data

z Enlarge or reduce the print image
z Print a mirror-image

Security is important

z Print confidentially
z Print an encrypted PDF file

Functions used for specific purposes

z Print an "invoice copy"
z Create a large poster

Convenient functions

z Give priority to a print job
z Store frequently used print settings
z Store a print job

SEND A FAX

Conserve

Send this type of

document

Prevent transmission to

the wrong destination

Send a clear

document

Save trouble

Security is

important

Other convenient functions

Conserve

Send when the rate is
lowest

Check received data before
printing

Relay a transmission
through a branch office

Send this type of document

Bulky original (shadows
appear at edges)

More original pages than
can be loaded at once

Mixed-size originals

Original printed on both
sides

ID card or other card

Prevent transmission to the wrong destination

Check the destination once
more before sending

Check the result of
transmission

Check the log of previous
transmissions

Send a clear document

Adjust the exposure

Adjust the image quality

Specify the size before
sending

Send without shadows at
the edges

12 3

Store frequently used
settings

Send to multiple
destinations

View the transmission log

XXXX-6789
XXXX-9874
XXXX-4567
XXXX-5432
XXXX-9999

Easily specify an address
(search number)

XXXX-6789
XXXX-9874
XXXX-4567
XXXX-5432
XXXX-9999

Save trouble

Security is important

Check the destination once
more before sending

Send confidentially

Print protected reception
data

Initiate reception of a
document from a sending
machine

Send a document at the
other machine's request

Other convenient functions

Convenient management functions

z Forward a received fax to a network address
z Print a list of addresses

Convenient functions

z Select a transmission destination from a global address book
z Give priority to a transmission
z Use an extension phone

SCAN AN IMAGE / SEND AN INTERNET FAX

Send a clear

image

Send this type of

document

Prevent transmission to

the wrong destination

Send a smaller

file

Save trouble

Scan from my

computer

Other convenient functions

Send a clear image

Adjust the contrast or
image quality

Adjust the resolution
before sending

Send without shadows at
the edges

Suppress the background of
a transmitted document

Send this type of document

Bulky original (shadows
appear at edges)

More original pages than
can be loaded at once

Mixed-size originals

Original printed on both
sides

Original with background

Prevent transmission to the wrong destination

Check the result of
transmission

Check the log of previous
transmissions

Send a smaller file

Send at low resolution

Compress a file before
sending

Reduce an image before
sending

Send an image in black &
white

ID or other card

12 3

Store frequently used
settings

Send to multiple
destinations

o

c

o

c

o

View the transmission log

[e-mail].c
[e-mail].
[e-mail].c
[e-mail].
[e-mail].e

Easily specify an address
(search number)

Send an Internet fax from a
computer

[e-mail].c
[e-mail].
[e-mail].c
[e-mail].
[e-mail].c

Save trouble

Other convenient functions

Convenient management functions

z Forward a received fax to a network address
z Print a list of transmission destinations

Convenient functions

z Select a transmission destination from a global address book
z Send at a specified time
z Give priority to a transmission
z Send in USB memory mode

SAVE A JOB AND REUSE IT LATER

Search for a file

Organize my files

Save an important

document

Print a batch of

files

abc

Search for a file using a
keyword

Search by checking the
contents of files

Search for a file

Organize my files

Delete a file

Delete all files

Periodically delete files

Change the folder

MAINTAIN THE MACHINE

Clean the

machine

Replace a toner

cartridge

Replace the toner

collection container

Clean the machine

Clean the document glass and
automatic document feeder

Clean the main charger of
the photoconductive drum

Clean the original feed
roller

Clean the bypass feed
roller

Clean the laser unit

ABOUT OPERATION GUIDE

1

2

3

4

5

Return to top page ( )

Return to previously displayed page ( )

Menu page Table of

contents page

Body page

Search based on what you

want to do

Search using the table of

contents

There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table
of contents.
The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default
state.).

i

HOW TO USE THIS MANUAL

Contents

(4)(2) (5) (6) (7)(1) (3)

(1) (2) (3) (4)

(5)

(6)

Click a button below to move to the page that you wish to view.

BEFORE USING THE MACHINE

This sec tion provides b asic information abou t the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

BEFORE USING THE MACHINE

(1) Handle

Pull this out and grasp it when moving the machine.

(2) Main power switch

This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-14)

(3) Output tray extension

When you eject the paper, you can open to the outside.

(4) Automatic document feeder

This automatically feeds and scans multiple originals.

☞ PLACING THE ORIGINAL (page 1-36)

(1) Return to top page button

If an operation does not proceed as expected, click this
button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

(4) Return to previously displayed page button

Displays the page that was displayed before the current
page.

(5) Front cover

Open this cover to replace a toner cartridge.

☞ REPLACING THE TONER CARTRIDGES (page

1-49)

(6) Output tray

Output is delivered to this tray.

(7) Operation panel

This is used to select functions and enter the number of
copies.

☞ OPERATION PANEL (page 1-7)

1-2

(5) Adobe Reader Help button

Opens Adobe Reader Help.

(6) Contents button

Displays the contents of each chapter.
For example, if the current page is a page in the body of
the printer chapter, this button shows the contents of the
printer chapter.

• If a button does not appear, refer to Adobe Reader Help to display the button.

• Caution when printing

If all pages are printed, the menu pages of the "I want to..." menu will also be printed. To print only the pages that contain
the explanation of a function, specify a page range.

ii

MANUALS PROVIDED WITH THE MACHINE

1. BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and
machine maintenance.

2. COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

3. PRINTER

This chapter provides detailed explanations of the procedures for using the print function.

4. FACSIMILE

This chapter provides detailed explanations of the procedures for using the fax function.

5. SCANNER / INTERNET FAX

This chapter provides detailed explanations of the procedures for using the scanner function and
the Internet fax function.

6. DOCUMENT FILING

This chapter provides detailed explanations of the procedures for using the document filing
function. The document filing function allows you to save the document data of a copy or fax job,
or the data of a print job, as a file on the machine's hard drive. The file can be called up as
needed.

7. SYSTEM SETTINGS

This chapter explains the "System Settings", which are used to configure a variety of parameters
to suit the aims and the needs of your workplace. Current settings can be displayed or printed out
from the "System Settings".

8. TROUBLESHOOTING

This chapter explains how to remove paper misfeeds and provides answers to frequently asked
questions regarding the operation of the machine in each mode. Refer to this manual when you
have difficulty using the machine.

Operation manuals in PDF format (this manual)

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to read the Operation Guide" in the Quick Start Guide.

Printed manual

Manual name Contents

Quick Start Guide

This manual contains instructions for using the machine safely, describes preparations that must be
made before using the machine, and lists the specifications of the machine and its peripheral devices.

iii

ABOUT OPERATION MANUAL

Warning This alerts you to a situation where there is a risk of human death or injury.

Caution This alerts you to a situation where there is a risk of human injury or property damage.

This manual explains how to use the MX-C301W/MX-C301 digital full color multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

®

• The explanations of screens and procedures in a Windows environment are primarily for Windows 7
depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS
X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.

• All information in this manual is subject to change without notice.

. The screens may vary

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a paper feed unit is installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

This alerts you to a situation where
there is a risk of machine damage or
failure.

This provides a supplemental
explanation of a function or procedure.

This explains how to cancel or correct
an operation.

This indicates the name of a system setting and provides a brief
explanation of the setting.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is
explained.

iv

CHAPTER 1
BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-2

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-5

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-6

• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . 1-7

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

• STATUS DISPLAY . . . . . . . . . . . . . . . . . . . . . . 1-11

• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

TURNING THE POWER ON AND OFF . . . . . . . . . 1-14

• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . 1-15

• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . 1-15

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . 1-16

• AUTHENTICATION BY USER NUMBER. . . . . 1-16

• AUTHENTICATION BY LOGIN NAME /

PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

REMOTE OPERATION OF THE MACHINE. . . . . . 1-22

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-23

SHARP OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

LOADING PAPER

ORIGINALS

PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . 1-39

• PLACING ORIGINALS IN THE

AUTOMATIC DOCUMENT FEEDER . . . . . . . . 1-39

• PLACING THE ORIGINAL ON THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 1-41

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . 1-43

MAINTENANCE

REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-44

• CLEANING THE DOCUMENT GLASS
AND AUTOMATIC DOCUMENT FEEDER . . . 1-44

• CLEANING THE MAIN CHARGER OF

THE PHOTOCONDUCTIVE DRUM . . . . . . . . . 1-45

• CLEANING THE BYPASS FEED ROLLER . . . 1-46

• CLEANING THE ORIGINAL FEED

ROLLER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-46

• CLEANING THE LASER UNIT. . . . . . . . . . . . . 1-47

REPLACING THE TONER CARTRIDGES. . . . . . . 1-49

REPLACING THE TONER COLLECTION

CONTAINER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-29

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-29

• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . 1-30

TRAY SETTINGS FOR TRAY 1 TO 2 . . . . . . . . . . 1-33

• LOADING PAPER AND CHANGING THE

PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-33

LOADING PAPER IN THE BYPASS TRAY . . . . . . 1-35

• IMPORTANT POINTS WHEN USING THE

BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . 1-37

ENTERING TEXT

FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . 1-54

• KEYBOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55

1-1

BEFORE USING THE MACHINE

Contents

(4)(2) (5) (6) (7)(1) (3)

BEFORE USING THE MACHINE

This section provides basic information about the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

(1) Handle

Grasp them when moving the machine.

(2) Main power switch

This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-14)

(3) Output tray extension

When you eject the paper, you can open to the outside.

(4) Automatic document feeder

This automatically feeds and scans multiple originals.

☞ PLACING THE ORIGINAL (page 1-39)

(5) Front cover

Open this cover to replace a toner cartridge.

☞ REPLACING THE TONER CARTRIDGES (page

1-49)

(6) Output tray

Output is delivered to this tray.

(7) Operation panel

This is used to select functions and enter the number of
copies.

☞ OPERATION PANEL (page 1-7)

1-2

BEFORE USING THE MACHINE

Contents

(8) (9)

(10) (11) (1) (12)

(8) USB connector (A type)

Supports USB 2.0 (Hi-Speed).
This is used to connect a USB device such as USB
memory to the machine.
For the USB cable, use a shielded cable.

(9) Side cover handle

Pull to open the side cover.

(10) Tray 1

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 2 (page 1-33)

* Peripheral device.

(11) Tray 2 (when a paper feed unit is installed)*

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 2 (page 1-33)

(12) Bypass tray

Use this tray to feed paper manually.
When loading a large sheet of paper, be sure to pull out
the bypass tray extension.

☞

LOADING PAPER IN THE BYPASS TRAY (page 1-35)

1-3

Contents

INTERIOR

(13)

(14)

(15)

(16)

(19) (20)(18)(17)

BEFORE USING THE MACHINE

(13) Toner cartridges

These contain toner for printing. When the toner runs out
in a cartridge, the cartridge of the color that ran out must
be replaced.

☞

REPLACING THE TONER CARTRIDGES (page 1-49)

(14) Fusing unit paper guide

Open to remove misfed paper.

(15) Fusing unit release levers

Push down these levers to release the pressure when
removing misfed paper from inside the fusing area or
when feeding an envelope from the bypass tray.

Caution

• The fusing unit is hot. Do not touch the fusing unit

when removing misfed paper. Doing so may cause a
burn or injury.

• When pushing down the levers, pinch the levers with

your thumb and index finger while pushing down
slowly. If you push the levers strongly, the levers may
hit your fingers.

(16) Toner collection container

This collects excess toner that remains after printing.

☞ REPLACING THE TONER COLLECTION

CONTAINER (page 1-52)

Your service technician will collect the toner collection
container.

(17) Right cover of paper feed unit

(when a paper feed unit is installed)

Open this to remove a paper misfeed in tray 2.

(18) Side cover

Open this cover to remove a misfeed.

(19) Roller rotating knob

Rotate to remove misfed paper.

(20) Duplex conveyor cover

Open this cover to remove a misfeed.

Do not block the exhaust slots of the machine by placing something in front of them or placing the machine close to the wall.

1-4

BEFORE USING THE MACHINE

Contents

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT
GLASS

(2)

(3) (4) (5) (6)(1)

(7)

(1) Paper feed roller

This roller rotates to automatically feed the original.

(2) Document feeding area cover

Open this cover to remove an original misfeed or clean
the paper feed roller.

(3) Original guides

These help ensure that the original is scanned correctly.
Adjust the guides to the width of the original.

☞ PLACING THE ORIGINAL (page 1-39)

(4) Document feeder tray

Place originals in this tray. 1-sided originals must be
placed face up.

☞ PLACING THE ORIGINAL (page 1-39)

(5) Original exit tray

Originals are delivered to this tray after scanning.

(6) Scanning area

Originals placed in the document feeder tray are scanned
here.

☞ REGULAR MAINTENANCE (page 1-44)

(7) Document glass

Use this to scan a book or other thick original that cannot
be fed through the automatic document feeder.

☞ PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-41)

1-5

Contents

SIDE AND BACK

(1)

(2)

(3)

BEFORE USING THE MACHINE

(4)

(1)

(5)

(6)

(7)

(1) USB connector (A type)

Supports USB 2.0 (Hi-Speed).
This is used to connect a USB device such as USB
memory to the machine.

(2) Extension phone jack

When the fax function of the machine is used, an
extension phone can be connected to this jack.

(3) Telephone line jack

When the fax function of the machine is used, the
telephone line is connected to this jack.

(4) Service-only connector

Caution

This connector is for use only by service technicians.
Connecting a cable to this connector may cause the
machine to malfunction.

Important note for service technicians:
The cable connected to the service connector must be
less than 118" (3 m) in length.

(5) LAN connector

Connect the LAN cable to this connector when the
machine is used on a network.
For the LAN cable, use a shielded type cable.

(6) USB connector (B type )

Supports USB 2.0 (Hi-Speed).
A computer can be connected to this connector to use
the machine as a printer.
For the USB cable, use a shielded cable.

(7) Handle

☞ Handle (page 1-2)

1-6

Contents

OPERATION PANEL

(3)(2)

(6)

(4) (5)

(7) (9)(8)

(1)

BEFORE USING THE MACHINE

(1) [SYSTEM SETTINGS] key ( )

Press this key to display the system settings menu
screen. The system settings are used to configure paper
tray settings, store addresses for transmission
operations, and adjust parameters to make the machine
easier to use.

(2) [HOME] key ( )

Press this key to display the home screen. Frequently
used settings can be registered in the home screen to
enable quick and easy operation of the machine.

☞ HOME SCREEN (page 1-21)

(3) [JOB STATUS] key ( )

Press this key to display the job status screen. The job
status screen is used to check information on jobs and to
cancel jobs.
For details, see the chapters for each of the functions in
this manual.

(4) Touch panel

Messages and keys appear in the touch panel display.
Touch the displayed keys to perform a variety of
operations. When a key is touched, a beep sounds and
the selected item is highlighted. This provides
confirmation as you perform an operation.

☞ TOUCH PANEL (page 1-9)

(5) Numeric keys

These are used to enter the number of copies, fax
numbers, and other numerical values. These keys are
also used to enter numeric value settings (except for the
system settings).

(6) PRINT mode indicators ( )

• READY indicator
Print jobs can be received when this indicator is lit.

• DATA indicator
This blinks while print data is being received and lights
steadily while printing is taking place.

(7) IMAGE SEND mode indicators ( )

• LINE indicator
This lights up during transmission or reception of a fax
or Internet fax. This also lights during transmission of
an image in scan mode.

• DATA indicator
This blinks when a received fax or Internet fax cannot
be printed because of a problem such as out of paper.
This lights up when there is a transmission job that has
not been sent.

(8) [STOP] key ( )

Press this key to stop a copy job or scanning of an
original.

(9) [CLEAR] key ( )

Press this key to return the number of copies to "1".

1-7

BEFORE USING THE MACHINE

Contents

(10)

(10) [LOGOUT] key ( )

Press this key to log out after you have logged in and
used the machine. When using the fax function, this key
can also be pressed to send tone signals on a pulse dial
line.

☞ USER AUTHENTICATION (page 1-16)

(11) [#] key ( )

When using the copy function, press this key to use a job
program. When using the fax function, this key can be
used when dialing.

(12) [CLEAR ALL] key ( )

Press this key to return to the initial operation state.
Use this key when you wish to cancel all settings that
have been selected and start operation from the initial
state.

(13) [POWER SAVE] key ( ) / indicator

Use this key to put the machine into auto power shut-off
mode to save energy.
The [POWER SAVE] key ( ) blinks when the machine
is in auto power shut-off mode.

☞ [POWER SAVE] KEY (page 1-15)

(11) (12) (16) (17)(13) (14) (15)

(14) [POWER] key ( )

Use this key to turn the machine power on and off.

☞ [POWER SAVE] KEY (page 1-15)

(15) Main power indicator

This lights up when the machine's main power switch is
in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-14)

(16) [COLOR START] key

Press this key to copy or scan an original in color.
This key cannot be used for fax or Internet fax.

(17) [BLACK & WHITE START] key

Press this key to copy or scan an original in black and
white. This key is also used to send a fax in fax mode.

You can change the angle of the touch panel.

1-8

BEFORE USING THE MACHINE

Contents

[JOB STATUS] key ( )

[HOME] key ( )

[SYSTEM SETTINGS] key ( )

Display

TOUCH PANEL

This section explains how to use the touch panel.
Messages and keys are displayed in the touch panel display to enable various operations to be performed.

• To enter text, see "ENTERING TEXT" (page 1-54).

• Press the [JOB STATUS] key ( ) to display the job status screen. For details, see the chapters for each of the
function in this manual.

• For details about the [HOME] key ( ), see "HOME SCREEN" (page 1-21).

• Press the [SYSTEM SETTINGS] key ( ) to display the system settings menu screen. For information on the screens
and procedures for using the system settings, see "Common Operation Methods" (page 7-4) in "7. SYSTEM
SETTINGS".

When you operate the touch panel, do not accidentally touch areas in the touch panel that are not necessary for the intended
operations.
If touched, the machine may malfunction.

Using the touch panel display

Example 1

002 / 000

Beep
Tone

DOCUMENT
FILING

Waiting

Waiting

Waiting

1

1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

(3)

(1)

(2)

COPY

Job status screen.

Print Job

Job Queue Sets / Progress Status

Copy1 020 / 001 Copying

Copy2

Computer01 002 / 000

3

4

0312345678 001 / 000

IMAGE SEND

Scan to Fax Job

(1) Mode select keys

Use these keys to switch between copy, image send, and document filing modes.

(2) Settings for each function are easily selected and canceled by touching the keys on the screen with your finger.

When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(3) Keys that are grayed out cannot be selected.

If you touch a key that cannot be selected, a double beep will sound.

1-9

BEFORE USING THE MACHINE

Contents

Special Modes

OK

1/2

Margin Shift

Right Left

Up

Down

Side 1

(0~1)
inch

1/2

Side 2

(0~1)
inch

OKCancel

(3) (4)(2)(1)

Special Modes

1

2

Card Shot

Stamp Image Edit

Multi Shot

OK

Transparency

Inserts

Business

Card Scan

Color

Adjustment

Erase

Job

Build

ID Card

Copy

Margin Shift

Pamphlet Copy

(1) (2)

Preview

Auto
8½x11
Plain

8½x11

OK

1

1

Function Review

Margin Shift

Erase

Shift:Right
Front:1/2inch/Back:1/2inch

Edge:1/2inch

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

Original

Paper Select

Full Color

Exposure

Auto

Copy Ratio

100%

Plain
8½x11

8½x11

8½x11

OK

Cancel

100

Enter value via the 10-key.

(25-400)

Copy Ratio

OK

Auto Image XY Zoom

200%

300%

50%

75%

350%

150%

100%

%

Zoom

100

2

2

Example 2

(1) If the initial state of a key in a screen is highlighted,

the key is selected. To change the selection, touch
one of the other keys to highlight that key.

(2) The keys can be used to increase or

decrease a value. To make a value change quickly,

keep your finger on the key.
(3) Touch this key to cancel a setting.
(4) Touch the [OK] key to enter and save a setting.

Example 4

Example 3

(1) Some items in the special modes screen are selected

by simply touching the key of the item.
To cancel a selected item, touch the highlighted key
once again so that it is no longer highlighted.

(2) When settings extend over multiple screens, touch

the key or the key to switch through the
screens.

When at least one special mode is selected, the

key appears in the base screen.

Example 5

Touch a numeric value display key to directly enter a

value with the numeric keys.

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

System Settings (Administrator): Keys Touch Sound

This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned
off.

The key can be touched to display a list of the
selected special modes.

Press the numeric keys to enter any numeric value
and then touch the [OK] key.

1-10

BEFORE USING THE MACHINE

Contents

Preview

Job Status

MFP Status

Job Status

Maintenance
Information

DC DC DC

DC DC DC

DC DC DC

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

Interrupt

Copies in progress from tray 1.
Ready to scan for next copy job.

Auto
8½x11
Plain

8½x11

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

Original

Paper Select

Full Color

Exposure

Auto

Copy Ratio

100%

Plain
8½x11

8½x11

8½x11

(1)

(2) (3)

1

STATUS DISPLAY

When the base screen of a mode appears, the right side of the touch panel shows the machine's status.
The information shown is explained below.

Example: Basic screen of copy mode

(1) Display selection key

The status display can be switched between "Job Status"
and "MFP Status".
If the job status screen is displayed, the status display
automatically changes to "MFP Status".

(2) "Job Status" display

This shows the first 4 print jobs in the print queue (the job
in progress and jobs waiting to be printed). The type of
job, the set number of copies, the number of copies
completed, and the job status appear.
Jobs cannot be manipulated in this screen. Jobs can only
be manipulated in the job status screen.
For details, see the chapters for each of the functions in
this manual.

(3) "MFP Status" display

This shows machine system information.
"Maintenance Information"
This shows machine maintenance information by means
of codes.

1-11

Contents

SYSTEM BAR

Preview

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

Auto
8½x11
Plain

8½x11

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

Original

Paper Select

Full Color

Exposure

Auto

Copy Ratio

Tray1

100%

Plain
8½x11

8½x11

8½x11

(1) (2)

(3)

The system bar appears at the bottom of the touch panel.
The items that appear in the system bar are explained below.

BEFORE USING THE MACHINE

(1) Job status display

The job in progress or reserved are indicated by icons.
The icons are as follows.

Print job Copy job

Scan to E-mail

Scan to FTP job

job

Scan to
Network Folder

Scan to
Desktop job

job

Fax
transmission

Fax reception
job

job

PC-Fax
transmission
job

Internet fax
transmission
job
(Including
Direct SMTP)

Internet Fax
reception job
(Including

PC-I-Fax
transmission
job

Direct SMTP)

Broadcast job*
Inbound routing

Scan to HDD
file print job

job

Metadata send
job

When a base screen other than that of image send mode
appears, the number of the tray being used to feed paper
appears during paper feeding. The color appearing in the
job status display depends on the job status as indicated
in the table below.
The job status display can be touched to show the job
status screen.

Job status
display

Green

Yellow

Red

Machine Configuration

A print, scan or other job is being
executed normally.

The machine is warming up or on
standby, or a job is being canceled.

A paper misfeed or other error
condition has occurred.

Gray The machine has no jobs.

(2) Icon display

This icon appears when data is being sent or
received.

This icon appears when fax, scan, or
Internet fax data is stored in the machine's
memory. When data to be transmitted is
stored, appears. When received data is
stored, appears. When both data to be
transmitted and received data are stored,

appears.

* This appears in a multi-mode broadcast job.

This appears when a service technician has
activated simulation mode.

This appears when a USB memory or other
USB device is connected to the machine.

This appears when the data security kit is
being used.

1-12

Contents

The icon appears when the machine is
communicating with an external application.

This appears when the IC card reader is
connected.

This appears when the IC card reader is
communicating with the machine.

This appears when the IC card reader is not
securely connected.

When a wireless LAN USB adapter is
connected to the machine

•

: Connecting to the access point (Level 4)

•

: Connecting to the access point (Level 3)

•

: Connecting to the access point (Level 2)

•

: Connecting to the access point (Level 1)

•

: Not connected to an access point

•

: Waiting in ad-hoc mode

(3) Brightness adjustment key

Touch this key to adjust the brightness of the touch
panel.
When touched, the following screen appears next to the
key.

BEFORE USING THE MACHINE

Touch the [+] key or the [-] key to adjust the brightness.
When finished, touch the brightness adjustment key
again to close the screen.

1-13

BEFORE USING THE MACHINE

Contents

"Off" position
"On" position

Main power indicator

[POWER] key

TURNING THE POWER ON AND OFF

The machine has two power switches. The main power switch is at the left side. The other power switch is the [POWER]
key ( ) on the operation panel.

Main power switch

When the main power switch is switched on, the main
power indicator on the operation panel lights up.

Turning on the power

(1) Switch the main power switch to the "on"

position.

[POWER] key

Turning off the power

(1) Press the [POWER] key ( ) to turn off the

power.

(2) Press the [POWER] key ( ) to turn on the

power.

• If the main power indicator is blinking, press the [POWER] key ( ) after it becomes steadily lit.

• When turning off the main power switch, ensure that each of the lamps on the operation panel has been turned off.

• In the event that the main power is suddenly interrupted due to a power failure or other reason, turn the machine power
back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been
turned off prior to the [POWER] key ( ), abnormal noises, degraded image quality, and other problems may result.
Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking
may damage the hard drive and cause data to be lost.

• Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine
failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

When using the fax or Internet fax function, always keep the main power switch in the "on" position.

(2) Switch the main power switch to the "off"

position.

Restarting the machine

In order for some settings to take effect, the machine must be restarted.
If a message in the touch panel prompts you to restart the machine, press the [POWER] key ( ) to turn off the power
and then press the key again to turn the power back on.

In some states of the machine, pressing the [POWER] key ( ) to restart will not make the settings take effect. In this case,
use the main power switch to switch the power off and then on.

1-14

BEFORE USING THE MACHINE

Contents

[POWER SAVE] key / indicator

ENERGY SAVE FUNCTIONS

This product has the following energy save functions that help conserve natural resources and reduce environmental
pollution.

Eco Scan Setting

Non-print functions such as image sending and document filing function can be executed while the fusing unit is kept Off.

Power Management Setting

The power management setting includes preheat mode, auto power shut-off mode, and other functions that reduce
power consumption while in a waiting state.

Preheat Mode (Low power mode)

Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the
machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings
(administrator).
This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby.
The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on
the operation panel, or an original is placed.

Auto power shut-off mode (Sleep mode)

Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the
standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This
mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode,
however, the wakeup time is longer. This mode can be disabled in the system settings (administrator).
The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking
[POWER SAVE] key

() is pressed.

Power ON/OFF Schedule Setting

The power ON/OFF schedule setting is a function that sets the time to turn the machine on or off, helping reduce power
consumption per day or per week. Configure this setting from [Power ON/OFF Schedule Setting] in the Web page menu.

[POWER SAVE] KEY

Press the [POWER SAVE] key () to put the machine in auto power shut-off mode or wake it up from auto power
shut-off mode. The [POWER SAVE] key
shut-off mode.

When the [POWER SAVE]
key ( ) indicator is off in the
standby state

When the [POWER SAVE]
key ( ) indicator is blinking

() has an indicator that indicates whether or not the machine is in auto power

The machine is ready to be used.
If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink
and the machine will enter auto power shut-off mode after a brief interval.

The machine is in auto power shut-off mode.
If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will
turn off and the machine will return to the ready state after a brief interval.

1-15

BEFORE USING THE MACHINE

Contents

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is
allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
There are different types of user authentication, and each type has a different login method.
For more information, see the explanations of the login methods.

☞ AUTHENTICATION BY USER NUMBER (see below)
☞ AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-18)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.

1

User Authentication

When controlled by user number

Enter your user number (5 to 8 digits)
with the numeric keys.

Each entered digit will be displayed as " ".

OK

Admin Login

1-16

BEFORE USING THE MACHINE

Contents

User Authentication

OK

Admin Login

Usage

status: used/remaining pages

Black-white : 87,654,321/12,345,678

Full color : 87,654,321/12,345,678
2-color : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678

Touch the [OK] key.

After the entered user number is authenticated, the user count
screen will appear briefly.

2

3

When page limits have been set in "Pages Limit Group List" in
the system settings (administrator), the number of pages
remaining will appear. (The remaining number of pages that the
user can use in each mode (copy, scan, etc.) appears.) The
amount of time that this screen appears can be changed using
"Message Time Setting" in the system settings (administrator).

When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user
number is entered.)

When you have finished using the
machine and are ready to log out, press
the [LOGOUT] key ( ).

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on
the machine and then log out.

If an incorrect user number is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if
an incorrect user number is entered 3 times in a row.
Verify the user number that you should use with the administrator of the machine.

The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.

1-17

BEFORE USING THE MACHINE

Contents

User Authentication

OK

Login Name

User Name

Password

Auth to:

Login Locally

User Authentication

OK

Login Name

User Name

Password

Auth to:

Login Locally

Device Account Mode User Selection

1

2

Back

User 0010

User 0008

User 0006

User 0004

User 0002

User 0009

User 0012User 0011

User 0007

User 0005

User 0003

User 0001

All

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

Admin Login

Direct Entry

User

ABC

12 186

(B) (C)

(D)

(A)

AUTHENTICATION BY LOGIN NAME / PASSWORD

The following procedure is used to log in using a login name and password received from the administrator of the
machine or the administrator of the LDAP server.

When controlled by login name and password

(Different items will appear in the screen when LDAP authentication is used.)

Touch the [Login Name] key or the
key.

If the [Login Name] key is touched, a screen for selecting the
user name appears. Go to the next step.

1

If the key is touched, an area for entering a "Registration
No." appears [---].
Use the numeric keys to enter your registration number that
has been stored in "User List" in the system settings
(administrator). After entering the registration number, go to
step 3.

2

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area
network).

Select the user name.

(A) [Direct Entry] key

Use this key if you have not been stored in "User List" in
the system settings (administrator) and are only using
LDAP authentication.
A text entry screen will appear. Enter your login name.

(B) User selection keys

Touch your user name that has been stored in "User List"
in the system settings (administrator).

(C) [Back] key

Touch this key to return to the login screen.

(D) Index tabs

All users appear on the [All] tab. Users are grouped on the
other tabs according to the search characters entered
when each user was stored.

1-18

Contents

3

User 0001

User Authentication

OK

Login Name

User Name

Password

Auth to:

Login Locally

BEFORE USING THE MACHINE

Touch the [Password] key.

A text entry screen for entering the password will appear.
Enter your password that is stored in "User List" in the system
settings (administrator).

If you are logging in to an LDAP server, enter the password that
is stored with your LDAP server login name.
Each entered character will be displayed as " ". When you
have finished entering the password, touch the [OK] key.
When authentication is by LDAP server and you have different
passwords stored in "User List" in the system settings
(administrator) and in the LDAP server, use the password
stored in the LDAP server.

• When an LDAP server has been stored, [Auth to:] can be changed.

• If you are logging in using a user selection key...
The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the
authentication server when you select your login name. Go to step 4.

• When logging in using the [Direct Entry] key...
Touch the [Auth to:] key.

User Authentication

OK

Login Name

User Name

Password

Auth to:

Direct Entry

Login Locally

Select the LDAP server and touch the [OK] key.

Authenticate to:

OK

Login Locally

Server 1

Server 2

Server 3

Server 4

Server 5

Server 6

Server 7

1-19

Contents

4

User 0001

Auth to:

User Authentication

OK

Login Name

User Name

Password

Login Locally

Usage

status: used/remaining pages

Black-white : 87,654,321/12,345,678

Full color : 87,654,321/12,345,678
2-color : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678

BEFORE USING THE MACHINE

Touch the [OK] key.

After the entered login name and password are authenticated,
the user count screen will appear briefly.

(Different items will appear in the screen when LDAP
authentication is used.)

5

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on
the machine and then log out.

When page limits have been set in "Pages Limit Group List" in
the system settings (administrator), the number of pages
remaining will appear. (The remaining number of pages that the
user can use in each mode (copy, scan, etc.) appears.) The
amount of time that this screen appears can be changed using
"Message Time Setting" in the system settings (administrator).

When you have finished using the
machine and are ready to log out, press
the [LOGOUT] key ( ).

If an incorrect login name or password is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if
an incorrect login name or password is entered 3 times in a row.
Verify the login name and password that you should use with the administrator of the machine.

• The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the
[E-mail Address] key appears in step 3, touch the key.
A text entry screen will appear. Enter your e-mail address.

OK

System Settings (Administrator): User List

This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are
also stored. Ask the administrator of the machine for the information that you need to use the machine.

User Authentication

Login Name

User Name

E-mail Address

Password

Auth to:

User 0002

Server 2

1-20

BEFORE USING THE MACHINE

Contents

04/04/2013 11:40

Home Screen

Total Count

Document Filing
Control

Address Control

Paper Tray Settings

IMAGE SEND

DOCUMENT
FILING

COPY

IMAGE SEND

DOCUMENT

FILING

COPY

My Menu

(3)(2)

(1) (1)

(6)

(7)

(5)(4)

1st screen 2nd screen

HOME SCREEN

When the [HOME] key () is pressed on the operation panel, the home screen appears in the touch panel. Mode
selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My
Menu] key can be touched to display shortcuts to functions stored in "My Menu".

(1) Mode select keys

Use these keys to switch between copy, image send,
document filing, and Sharp OSA modes. Key names and
images can be changed. (1st screen only)

(2) Background Image

Background image of the home screen. The background
image can be changed.

(3) [My Menu] key

Touch to go to your my menu screen. Key names and

(5) Title

This shows the title of the my menu screen.

(6) Shortcut key

A registered function appears as a shortcut key.
The key can be touched to select the registered function.

(7) User name

This shows the name of the logged in user.
The user name appears when user authentication is
enabled on the machine.

images can be changed.

(4) Application Keys

It is possible to display a combined total of eight Sharp
OSA application shortcuts and my menu shortcuts.

Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for
that function appears. Register frequently used functions in the my menu screen to quickly and conveniently access
those functions. When user authentication is used, the my menu screen of "Favorite Operation Group" can be displayed.

Use the Web page to configure the following settings:

• Changing the name of the home screen key, changing the image, storing an application key

• Storing keys that appear in the my menu screen.

• System Settings (Administrator): My Menu Settings
Registration is performed in [System Settings] - [Operation Settings] - [My Menu Settings] in the Web page menu.

• System Settings (Administrator): My Menu List
When user authentication is enabled, a my menu screen can be set for each "Favorite Operation Group List".
Registration is performed in "My Menu List" in [User Control] in the Web page menu.

1-21

BEFORE USING THE MACHINE

Contents

Operate the
machine using your
computer screen.

Your computer

Network

Operation panel

The machine

Operate the
machine using your
computer screen.

Operate the
machine using your
computer screen.

(2)(3)

REMOTE OPERATION OF THE MACHINE

The remote operation function allows you to operate the machine from your computer.
When this function is added, the same screen as the operation panel screen appears on your computer. This allows you
to operate the machine from your computer in the same way as if you were standing in front of the machine.

The remote operation function can only be used on one computer at a time.

How to use the remote operation function

Before using this function, set "Operational Authority" to "Allowed" in "Remote Software Operation" of "Remote
Operation Settings" in the system settings (administrator).

☞ 7. SYSTEM SETTINGS "Remote Operation Settings" (page 7-66)

To use the remote operation function, the machine must be connected to a network and a VNC application must be
installed on your computer (recommended VNC software: RealVNC).
The procedure for using this function is as follows:

Example: RealVNC

Connect from the computer to the
machine.

(1) Start the VNC viewer

1

Follow the prompts on the operation panel of the machine to permit the
connection.

(2) Enter the IP address of the machine in the

"Server" entry box.

(3) Click the [OK] button.

2

When the machine is connected to the remote software, appears on the system bar of the machine's touch panel.
If you wish to disconnect, exit the remote software or touch .

Use the operation panel in the same way as you would on the machine. Note that a key cannot be held down to continuously
change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual.

System Settings (Administrator): Remote Operation Settings

Set the operation authority for the remote operation function.

1-22

BEFORE USING THE MACHINE

Contents

ITEMS RECORDED IN THE JOB LOG

The machine records the jobs that are performed in the job log.
The main information that is recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed,
regardless of what peripheral devices are installed or the objective of the recording.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded.

Job IDs appear in the log as consecutive numbers up to a maximum
of 999999, after which the count resets to 1.

2 Job Mode

3 Computer Name

The job mode, such as copy or print.

The name of the computer that sent a print job.*

4 User Name The user name when the user authentication function is used.

5 Login Name The login name when the user authentication function is used.

6 Starting Date & Time The date and time the job was started.

7 Completing Date &

Time

8 Black & White Total

Count

9

10

11

12

13

14

Full Color Total Count

3-Color Total Count

2-Color Total Count

Single Color Total
Count

Count according to size

Number of sheets
according to size

The date and time the job was completed.

For a print job, the total count is recorded.
For a send job, the number of transmitted black & white pages is
recorded.
number of pages is recorded.
For a scan to HDD job, the number of stored black & white pages is
recorded.

For a print job, the total count is recorded.
For a send job, the total number of transmitted full color pages is
recorded.
number of pages is recorded.
For a scan to HDD job, the number of stored full color pages is
recorded.

Indicates

Indicates

Indicates

Counts by original/paper size in color mode and black & white mode.

Indicates the sheet count by paper type.

When a broadcast transmission is summarized, the total

When a broadcast transmission is summarized, the total

the total 3-color count.

the total 2-color count.

the total single color count.

15 Invalid Paper

Count(Black & White)

16 Invalid Paper

Count(Color)

Indicates the black & white invalid sheet count.

Indicates the color invalid sheet count.

1-23

BEFORE USING THE MACHINE

Contents

No. Item name Description

17 Main items Number of Reserved

Sets

18 Number of Completed

Sets

19 Number of Reserved

Pages

20 Number of Completed

Pages

21 Result The result of a job.

22 Error Cause

23

Print Job Related Item

24 Printer Tone The tone used for a print job.

25 Image Send Related

Item

26 Sender Name Sender name of an image send job.

27 Sender Address Sender address of an image send job.

28 Transmission Type Transmission type of an image send job.

29 Administrative Serial

30 Broadcast number Broadcast number of an image send job.

31 Entry Order Reservation order for broadcast transmission of an image send job.

32 File Type File format of an image send job.

Output The output mode of a printed job.

Direct Address Address of an image send job.

Number

Number of specified sets or reserved destinations.

Number of completed sets or number of destinations to which
transmission was successfully completed.

Number of reserved original pages of a copy, print, scan job, or other
job.

Number of completed pages of a set.

When an error occurs during a job, the cause of the error.

Administrative serial number of an image send job.

For a serial polling job, this is used to correlate communication with
printing.

33 Compression

Mode/Compression
Ratio

34 Communication Time Indicates the communication time of image send jobs.

35 Fax No. Indicates the stored sender's number.

36 Sign In an e-mail transmission, whether or not an e-mail signature was

37 Encrypt In an e-mail transmission, whether or not the message was

38 Document Filing

Related Item

39 Storing Mode Document filing storing mode.

40 File Name 2 File name of a file stored by document filing or retention print.*

41 Data Size [KB] File size.

42 Common Functionality Color Setting Color mode selected by user.

43 Special Modes Special modes selected when the job was executed.

44 File Name 2 Records the file names of print jobs.*

Document Filing Status of document filing.

Compression mode and compression ratio of the file of an image
send job.

included.

encrypted.

1-24

BEFORE USING THE MACHINE

Contents

No. Item name Description

45 Detailed Items Original Size Size of scanned original.

For a document filing print job, the paper size of the file.

46 Original Type Original type (text, printed photo, etc.) set in the exposure settings

screen.

47 Paper Size For a print job, the paper size.

For a send job, the transmitted paper size.
For a Scan to HDD job, the paper size of the stored file.

48 Paper Type The paper type used for printing.

49 Paper Property:

Disable Duplex

Indicates that duplex was disabled in "Paper Type".

50 Paper Property: Fixed

Paper Side

51 Duplex Setup Indicates the duplex setting.

52 Resolution Indicates the scanning resolution.

53 Machine Item Model Name Indicates the model name of the machine.

54 Unit Serial Number Indicates the serial number of the machine.

55 Name Indicates the name of the machine that is set in the Web pages.

56 Machine Location Indicates the installation location of the machine that is set in the Web

*In some environments this is not recorded.

Indicates that fixed side was specified in "Paper Type".

pages.

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BEFORE USING THE MACHINE

Contents

Preview

Ready to scan for copy.

1

IMAGE SEND

DOCUMENT
FILING

COPY

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

Original

Paper Select

Auto

A4

Plain

A4

Full Color

Exposure

Auto

Copy Ratio

100%

Plain

3.

8½x11

8½x11

8½x11

8½x11

8½x11

SHARP OSA

Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to
a digital multifunction machine over a network.
When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the
machine such as scan send can be linked to an external application.
There are two types of external applications: "standard application" and "external account application". An "external
account application" is used for centralized account management of a multifunction machine on a network. A "standard
application" refers to all other applications.

APPLICATION COMMUNICATION FUNCTION

When a previously registered standard application is selected in the Web pages of the machine, the machine retrieves
the operation screen from the registered URL. Control of the operation screen is performed by the standard application,
and Scan to FTP, Scan to Network Folder, and HTTPS transmission can be executed.

Standard application setup

To enable a general application in the Web pages of the machine, click [Application Settings] in the administrator menu
frame, and then [External Applications Settings] and [Standard Applications]. Configure settings for the standard
application in the screen that appears.

Selecting a standard application

The procedure for selecting a general application that has been enabled in the Web pages of the machine is explained
below.

Touch the [Sharp OSA] key in the mode
select keys.

If no standard applications have been stored in the Web pages,
the key cannot be touched.

1

1-26

BEFORE USING THE MACHINE

Contents

App 00

App 07App 06App 05App 04

App 03App 02App 01

Select External Application

1
2

Select the standard application.

If two or more standard applications have been stored in the
Web pages, the screen to select the standard application will
appear. Touch the standard application that you wish to use.

2

If only one standard application has been stored in the Web
pages, connection to the standard application will begin.

The machine connects to the standard application.

The message "Connecting to the external application." appears while the machine communicates with the standard

3

application.

The mode select key cannot be used during scanning.

EXTERNAL ACCOUNT FUNCTION

An external account application can be used in "external authentication mode" or "external count mode". When external
authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job
ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user.
When "external count mode" is used, the login screen is not displayed when the machine is started. Only a job result
notification is sent to the application. User authentication by the external account application cannot be used, however,
the external account application can be used in combination with the internal account function.

External account application setup

To enable an external account application in the Web pages of the machine, click [Application Settings] in the
administrator menu frame, and then [External Applications Settings] and [External Accounting Application Settings].
Configure settings for the external account application in the screen that appears. The setting change will take effect
after the machine is restarted. To restart the machine, see "TURNING THE POWER ON AND OFF" (page 1-14).

Operation in external account mode

The two modes for using an external account application operate as explained below.

External authentication mode

When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA
Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is
powered on in external authentication mode, the machine accesses the external account application and displays the
login screen. The login screen also appears when the [Call] key is touched to run a job in the job status complete screen.
(The login screen does not appear if the user has already logged in by the normal method.)
The [JOB STATUS] key
the previous state, press the mode select key.

() can be pressed while the login screen appears to show the job status screen. To return to

• The user control function of the machine cannot be used in external authentication mode.

• The mode select key cannot be used while the login screen appears.

However, "User Registration", "User Count Display", "User Count Reset", "User Information Print", and "The Number of
User Name Displayed Setting" can be used.

1-27

BEFORE USING THE MACHINE

Contents

If login fails

If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating
correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For
more information, see [Help] in the Web pages.
If it is necessary to forcibly terminate external account mode using the operation panel of the machine, follow the steps
below.
Press the [SYSTEM SETTINGS] key
The setting change will take effect after the machine is restarted. To restart the machine, see "TURNING THE POWER

ON AND OFF" (page 1-14).

() and change "External Account Setting" in the system settings (administrator).

External count mode

When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the
system settings (administrator), the machine enters external count mode.
Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the
external account application is not displayed. Only the job result is sent to the external account application. External
count mode can be used together with the user control function of the machine. (External count mode can also be used
when the user control function is disabled.)

1-28

BEFORE USING THE MACHINE

Contents

Bypass tray

Tray 1

Tray 2*

*Optional paper feed unit is installed.

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

This section provides information that you should know before loading paper in the paper trays.
Be sure to read this section before loading paper.

NAMES AND LOCATIONS OF TRAYS

The names of the trays are as follows.

1-29

BEFORE USING THE MACHINE

Contents

USEABLE PAPER

Various types of paper are sold. This section explains what plain paper and what special media can be used with the
machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see
the specifications in the Quick Start Guide and "Paper Tray Settings" (page 7-13) in "7. SYSTEM SETTINGS".

Plain paper, special media

Plain paper that can be used

• SHARP standard plain paper (21 lbs. (80 g/m2)). For paper specifications, see the specifications in the Quick Start
Guide.

• Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m

Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact
your dealer or nearest SHARP Service Department for advice on using these types of paper.

Types of paper that can be used in each tray

The following types of paper can be loaded in each tray.

2

to 105 g/m2))

Trays 1 to 2 Bypass tray

Plain paper

Pre-printed Permitted Permitted

Recycle Paper

Letter head Permitted Permitted

Pre-punched Permitted Permitted

Color Permitted Permitted

Heavy paper*

Labels – Permitted

Glossy paper – Permitted

Transparency film – Permitted

Envelopes – Permitted

Thin paper*

*1 When receiving a fax, only plain paper/recycled paper from Tray 1/Tray 2 can be used. Bypass tray cannot be used to print a

received fax.

*2

Heavy Paper : 28 lbs. bond to 80 lbs. cover (106 g/m2 to 220 g/m2) heavy paper

*3 Thin paper from 13 lbs. bond to 16 lbs. bond (55 g/m

*1

3

Permitted Permitted

*1

2

Permitted Permitted

– Permitted

– Permitted

2

to 59 g/m2) can be used.

*1

Be sure to use the same paper type as set on the machine. If a different paper type is used, printing output may be smudged.

1-30

BEFORE USING THE MACHINE

Contents

A

A

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.
The loading orientation of punched paper, letterhead paper, and pre-printed paper differs from that of other paper.
For details, see Example: Placement orientations of punched paper, letter head paper, and pre-printed paper.

Trays 1 to 2

Load the paper with the print side face up.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face
down.

Bypass tray

Load the paper with the print side face down.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face up.

Example: Placement orientations of punched paper, letter head paper, and pre-printed paper

Document feeder tray Original glass

Tray 1 to 2

Bypass tray

Pre-punched (Left binding)

Load the paper with the print
side facing down with the
punch holes toward the back.

Load the paper with the print
side facing up with the punch
holes toward the back.

Letter head Pre-printed

Load the paper with the print
side facing down with the letter
head (top edge) toward the left.

Load the paper with the print
side facing up with the letter
head (top edge) toward the
right.

Load the paper with the print
side (pre-printed side) facing
down with the top edge toward
the left.

A

Load the paper with the print
side (pre-printed side) facing up
with the top edge toward the
right.

1-31

Contents

Paper that cannot be used

BEFORE USING THE MACHINE

• Special media for inkjet printers
(fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 15 lbs. (55 g/m

• Paper that is 80 lbs. cover (220 g/m

2

)

2

) or heavier

Non-recommended paper

• Iron-on transfer paper

• Japanese paper

• Perforated paper

• Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact your
dealer or nearest SHARP Service Department for advice on using these types of paper.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper
characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP
Service Department for advice on using these types of paper.

• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner
does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper,
check if printing can be performed properly.

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper on which either the print side or the reverse side
has been printed on by another printer or multifunction
device.

• Paper with a wave-like pattern due to moisture
absorption

Paper that can be used for automatic 2-sided printing

Paper used for automatic duplex printing must meet the following conditions.
Paper type: Plain paper (special paper cannot be used.)
Paper size: Standard sizes (8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", A4, B5, A5, 16K)
Paper weight: 16 lbs. to 28 lbs. (60 g/m

2

to 105 g/m2)

1-32

BEFORE USING THE MACHINE

Contents

(1)

(2)

(2)

(2)

Plate B

Plate A

Regulation plate

Storage space

TRAY SETTINGS FOR TRAY 1 TO 2

LOADING PAPER AND CHANGING THE PAPER SIZE

A maximum of 250 sheets of paper from size 5-1/2" x 8-1/2" to 8-1/2" x 11" (A5 to A4) can be loaded in trays 1.
A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to 8-1/2" x 11" (A5 to A4) can be loaded in trays 2.

Pull out the paper tray.

Gently pull the tray out until it stops.
To load paper, go to step 3. To load a different size of paper, go

1

to the next step.

2

Push the pressure plate down, and
adjust the plates in the tray to the length
and width of the paper.

(1) Push the center of the pressure plate down

until it locks into place.

(2) The plate A and B are slide-type guides.

Grasp the locking knob on the guide and
slide the guides until the width that the
paper can be loaded properly.

When setting A4 size paper, set the 2 regulation plates with green color on the left side of the tray before setting the
paper. The plates are contained in the inside storage space of the tray (see illustration below).

3

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned,
multiple sheets may feed at once and cause a misfeed.

1-33

Contents

4

Line on the guide

Roller

Protrusion

5

BEFORE USING THE MACHINE

Load paper into the tray.

• Load the paper with the print side face up. Make sure the
stack of paper is straight before loading it.

• Place the paper under the roller on the right side of the tray.

• After loading the paper, close the guides to the paper width
not to leave the gap from the guides.

Gently push the paper tray into the
machine.

Push the tray firmly all the way into the machine.

If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings"
in the system settings. If these settings are not configured correctly, automatic paper selection will not operate
correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur.

Do not place heavy objects on the tray or press down on the tray.

System Settings: Paper Tray Settings (page 7-13)

Change these settings when you change the size or type of paper loaded in a tray.

1-34

BEFORE USING THE MACHINE

Contents

LOADING PAPER IN THE BYPASS TRAY

The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 50 sheets
of paper can be loaded (up to 20 sheets of heavy paper) for continuous printing similar to the other trays.
To feed an envelope, first press down the fusing unit release levers (2 places) to release the pressure, and then follow
the steps below.

1

2

Open the bypass tray.

Open out the bypass tray extension.

Push the center of the pressure plate
down until it locks into place.

3

Set the paper guides to the copy paper
width.

1-35

BEFORE USING THE MACHINE

Contents

Insert the paper (print face down) all the
way into the bypass tray.

4

Caution

After feeding an envelope, be sure to press up and return the fusing unit release levers
(2 places) to their original positions.

If you loaded paper into the bypass tray, select "Paper Select" to select the bypass tray.

To prevent a misfeed, verify once more that the paper guides
are adjusted to the width of the paper.

1-36

BEFORE USING THE MACHINE

Contents

IMPORTANT POINTS WHEN USING THE BYPASS TRAY

• When using plain paper other than SHARP standard paper or special media other than SHARP-recommended
transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet
at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and
reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result.

Inserting paper

Place paper in the horizontal orientation.

Inserting transparency film

• Use SHARP-recommended transparency film. When inserting transparency film in the bypass tray, the rounded
corner should be at the front left when the film is oriented horizontally, or at the far left when the film is oriented
vertically.

• When loading multiple sheets of transparency film in the bypass tray, be sure to fan the sheets several times before
loading.

• When printing on transparency film, be sure to remove each sheet as it exits the machine. Allowing sheets to stack in
the output tray may result in curling.

1-37

BEFORE USING THE MACHINE

Contents

Can be used

Cannot be used

Loading envelopes

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below.
Only the front side of envelopes can be printed on. Be sure to place the front side face down.

Important points when using envelopes

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

• Do not use the following envelopes:
Envelopes with metal clasps, plastic hooks, or ribbon hooks; envelopes closed with string, envelopes with windows or
backing, envelopes with an uneven front surface due to embossing, double-layer envelopes, envelopes with an
adhesive for sealing, hand-made envelopes, envelopes with air inside, envelopes with creases or fold marks, torn or
damaged envelopes

• Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result.

Print quality on envelope

• Print quality is not guaranteed in the area 13/32" (10 mm) around the edges of
the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large
step-like change of thickness, such as on four-layer parts or parts less than
three layers.

• Print quality is not guaranteed on envelopes having peel off flaps for sealing the
envelopes.

1-38

BEFORE USING THE MACHINE

Contents

ORIGINALS

This section explains how to place originals in the automatic document feeder and on the document glass.

PLACING THE ORIGINAL

PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT
FEEDER

This section explains how to place originals in the automatic document feeder.

Allowed original sizes

Minimum original size Maximum original size

Standard sizes

5-1/2" (height) x 8-1/2" (width)
A5: 148 mm (height) x 210 mm (width)

Non-standard sizes

(Minimum size that can be specified manually)
5-1/2" (height) x 5-1/2" (width)
140 mm (height) x 140 mm (width)

Business card

2-1/64" (height) x 3-33/64" (width) to 2-11/64" (height) x 3-19/32" (width)
51 mm (height) x 89 mm (width) to 55 mm (height) x 91 mm (width)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Standard sizes

8-1/2" (height) x 14" (width)
A4: 210 mm (height) x 297 mm (width)

Non-standard sizes

(Maximum size that can be specified manually)
Copy mode: 8-1/2" (height) x 14" (width)

216 mm (height) x 356 mm (width)

Image send mode: 8-1/2" (height) x 19-5/8" (width)

216 mm (height) x 500 mm (width)

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-28)
☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-43)
☞ 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53)

Allowed original weights

: 15 lbs. to 28 lbs. (50 g/m2 to 105 g/m2)

Make sure an original does not remain
on the document glass.

Open the automatic document feeder, make sure that an
original is not on the document glass, and then gently close the

1

automatic document feeder.

1-39

Contents

2

Indicator
line

Hole
positions

Feed slot

3

4

BEFORE USING THE MACHINE

Adjust the original guides to the size of
the originals.

Pull out the extension tray in the original
exit.

Place the original.

Make sure the edges of the originals are even.
Insert the originals face up all the way into the document feeder
tray.
Insert a number of originals that does not exceed the indicator
line on the document feeder tray.
Up to 50 sheets can be inserted.
Be sure to remove originals that have been finished scanning
from the original exit tray.

• Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size
Original" in the special modes of the mode you are using.

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making
copies. Otherwise the interior of the document feeder or the document glass may be soiled.

• Do not use the following originals. Incorrect original size detection, original misfeeds, and smudges may result.

Transparency film, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should
not be fed through the document feeder. Originals to be fed through the feeder should not be damaged, crumpled, folded,
loosely pasted together, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole
punched paper may not feed correctly.

• When using originals with two or three holes, place them so that
the punched edge is at a position away from the feed slot of the
document feeder tray.

1-40

BEFORE USING THE MACHINE

Contents

B5

5-1/2" x 8-1/2" (A5)

8-1/2" x 11" (A4)

mark

Document glass scale

PLACING THE ORIGINAL ON THE DOCUMENT GLASS

This section explains how to place the original on the document glass.

Allowed original sizes

Maximum original size

Standard sizes

8-1/2" (height) x 11" (width)
A4: 210 mm (height) x 297 mm (width)

Non-standard sizes

8-1/2" (height) x 11-5/8" (width)
216 mm (height) x 297 mm (width)

1

When the original is a non-standard size, see the
appropriate explanation below for the mode you are
using.

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE"

(page 2-28)

☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-43)
☞ 5. SCANNER / INTERNET FAX "IMAGE

SETTINGS" (page 5-53)

Open the automatic document feeder.

2

Place the original.

Place the original face down in the far left corner of the
document glass.

The original should always be placed in the far left corner,
regardless of its size.

Align the top left corner of the original with the tip of the mark.

1-41

BEFORE USING THE MACHINE

Contents

Close the automatic document feeder.

After placing the original, be sure to close the automatic
document feeder. If left open, parts outside of the original will
be copied black, causing excessive use of toner.

3

Caution

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

The automatic document feeder cannot be closed correctly in this state. To return the automatic document feeder to its
normal state, open it completely and then close it.

1-42

BEFORE USING THE MACHINE

Contents

PERIPHERAL DEVICES

This section describes the peripheral devices that can be used with the machine.

PERIPHERAL DEVICES

Peripheral devices can be installed on the machine to increase its range of functionality.
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard
equipment.

(As of March, 2014)

Product name Product number Description

500-sheet paper feed unit MX-CS11

Barcode font kit MX-PF10 Adds barcode fonts to the machine.

XPS expansion kit MX-PUX1

Internet fax expansion kit MX-FWX1 Enables Internet Fax.

Application integration module MX-AMX1

Sharpdesk 1 license kit MX-USX1

Sharpdesk 5 license kit MX-USX5

Sharpdesk 10 license kit MX-US10

Sharpdesk 50 license kit MX-US50

Sharpdesk 100 license kit MX-USA0

Sharp OSA Network Scanner Tool
1 Licence Kit

Sharp OSA Network Scanner Tool
5 Licence Kit

MX-UN01A

MX-UN05A

Additional tray. A maximum 500 sheets of paper can be loaded
in a tray.

The machine can be used as an XPS compatible printer. For
details, consult your dealer.

The application integration module can be combined with the
network scanner function to append a metadata file to a scanned
image file.

This software enables integrated management of documents
and computer files.

Sharp OSA Network Scanner Tool
10 Licence Kit

Sharp OSA Network Scanner Tool
50 Licence Kit

Sharp OSA Network Scanner Tool
100 Licence Kit

MX-UN10A

MX-UN50A

MX-UN1HA

This is an application that streamlines scan operations, such as
the automatic sorting of scanned data into folders.

1-43

BEFORE USING THE MACHINE

Contents

Black lines White lines

MAINTENANCE

This section explains how to clean the machine and replace the toner cartridges and the toner collection container.

REGULAR MAINTENANCE

To ensure that the machine continues to provide top quality performance, periodically clean the machine.

Warning

Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical
components or the fusing unit inside the machine, fire or electrical shock may result.

Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolor the
housing.

CLEANING THE DOCUMENT GLASS AND AUTOMATIC
DOCUMENT FEEDER

If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, colored lines, or
white lines in the scanned image. Always keep these parts clean.
Wipe the parts with a clean, soft cloth.
If necessary, moisten the cloth with water or a small amount of neutral detergent. After wiping with the moistened cloth,
wipe the parts dry with a clean dry cloth.

Document glass Document backplate sheet

Scanning area

If colored lines or white lines appear in images scanned
using the automatic document feeder, clean the scanning
area (the thin long glass next to the document glass).

Examples of lines in the image

1-44

BEFORE USING THE MACHINE

Contents

CLEANING THE MAIN CHARGER OF THE
PHOTOCONDUCTIVE DRUM

If black lines or colored lines appear even after you have cleaned the document glass and automatic document feeder,
use the charger cleaner to clean the main charger.

Procedure of "REPLACING THE TONER COLLECTION CONTAINER" (page 1-52),

1

release the toner collection container.

Grasp the green knob to release the lock
and gently remove the charger cleaner.

2

Gently push the charger cleaner all the way in.

3

Repeat step 2 and 3 with each of the
other main chargers.

4

Procedure of "REPLACING THE TONER COLLECTION CONTAINER" (page 1-52),

5

push the toner collection container into the machine.

• If this does not solve the problem, pull the knob out and push it back in 2 more times.

• When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other.

• Touching the waste toner outlet or the toner collection container may soil your hands and clothes. Exercise caution when
cleaning the charger.

1-45

BEFORE USING THE MACHINE

Contents

Bypass feed roller

CLEANING THE BYPASS FEED ROLLER

If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of
the feed roller with a clean soft cloth moistened with water or a neutral detergent.

CLEANING THE ORIGINAL FEED ROLLER

If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the
roller with a clean soft cloth moistened with water or a neutral detergent.

1-46

BEFORE USING THE MACHINE

Contents

(1)

(2)

Boss

(3)

CLEANING THE LASER UNIT

When the laser unit inside the machine becomes dirty, line patterns (colored lines) may form in the printed image.
Identifying lines (colored lines) caused by a dirty laser unit.
If the above problems occur, follow the steps below to clean the laser unit.

Turn the power switch off.

1

Procedure of "REPLACING THE TONER COLLECTION CONTAINER" (page 1-52),

2

release the toner collection container.

Take out the cleaning tool for the laser
unit.

The cleaning tool is attached to the front cover. Pull the right
side of the cleaning instrument and unfasten it from the claw.

3

4

Clean the laser unit.

(1) Push up and open the laser unit cover (gray

color).

(2) Point the cleaner down and gently push the

cleaning tool all the way in.

(3) Gently pull the cleaning tool out.

(4) Push down and close the laser unit cover.

1-47

Contents

5

Cover

6

BEFORE USING THE MACHINE

Repeat step 4 to clean all holes in the
laser unit (4 holes).

There are a total of 4 places to be cleaned in the laser unit,
including the hole cleaned in step 4. Clean all holes.

Replace the cleaning tool.

(1) Rotate the cleaning tool after putting it on

the boss and hook its edge (the side that
does not have a handle) to the claw on the
left side. Hook the cleaning tool with the
clean side face up.

(2) Place the right-hand side of the cleaning

tool on the inner side, spread across the top
of the claw.

(3) Hook the cleaning tool to the claw.

Procedure of "REPLACING THE TONER COLLECTION CONTAINER" (page 1-52),

7

push the toner collection container into the machine.

1-48

BEFORE USING THE MACHINE

Contents

OK

Change the toner cartridge.

( )

Ready to scan for copy.
( )

Colors that are running low or have run out of toner are indicated in ( ).

: Yellow toner, : Magenta toner, : Cyan toner, : Black toner

Replace the toner cartridges of the indicated colors.

Y

M

C

Bk

If you continue to use the machine without replacing
the cartridge, the following message will appear
when the toner runs out.

REPLACING THE TONER CARTRIDGES

Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears.

In copy mode

• If any one of the toner colors runs out (including black toner), color printing will not be possible. If Y, M, or C toner runs out
but Bk toner remains, black and white printing will still be possible.

• Be sure to install 4 toner cartridges (Y/M/C/Bk).

1-49

Contents

1

(C)(B)(A) (D)

BEFORE USING THE MACHINE

Open the front cover.

Push on both ends of the front cover and open it.

Locations of color toner cartridges

(A): Yellow (B): Magenta
(C): Cyan (D): Black

Grasp the handle of the top and bottom
of the toner cartridge, pull the toner
cartridge out.

2

3

• After removing the toner cartridge, do not shake it or tap on it. Doing so may cause toner to leak from the cartridge.

• Put the old cartridge immediately in the box of the new cartridge.

Keep used toner cartridges (do not discard them). Your service technician will collect used toner cartridges.

Take out the new toner cartridge. Shake
it vertically five or six times.

When holding the toner cartridge, do not grasp the shutter. This may cause toner to leak.

Insert the toner cartridge along the
guides until it locks in place.

If there is any dirt or dust on the toner cartridge, remove it
before installing the cartridge.

4

A toner cartridge of a different color cannot be installed. Be sure to install a toner cartridge of the same color.

1-50

BEFORE USING THE MACHINE

Contents

Press the center of the toner cartridge
until the cartridge locks into place.

5

Close the front cover.

6

The message will be cleared and printing will be possible.

• Even after a new toner cartridge is installed, the message may still appear, indicating that printing cannot be resumed
(toner is not fed sufficiently). In this case, open and close the front cover. The machine will feed toner again for about two
minutes and then copying can be resumed.

• Before closing the front cover, make sure that the toner cartridge is correctly installed.

• When closing the front cover, gently hold both ends.

1-51

BEFORE USING THE MACHINE

Contents

REPLACING THE TONER COLLECTION
CONTAINER

The toner collection container collects excess toner that is produced during printing. When the toner collection container
becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection
container.

Pull out the paper tray 1.

Hold the tray with both hands and slowly pull out and up at a
slight angle.

1

The toner collection container cannot be removed unless tray 1
is removed.

Open the front cover.

2

Pull out the toner collection container.

Hold the toner collection container with both hands and slowly
pull it out.

3

When removing the toner collection container, it is easier to draw one side at a time.

Place the toner collection container on a flat surface.

Spread newspaper on the surface before placing the toner collection container.

4

• Do not tilt the part with the hole down, as waste toner will spill out.

• Do not discard the toner collection container. Place it in a plastic bag and store.
Your service technician will collect the toner collection container the next time he comes for maintenance.

1-52

Contents

5

Close the front cover.

6

You cannot close the front cover when the toner collection container is not attached.

Replace tray 1.

7

BEFORE USING THE MACHINE

Install a new toner collection container.

Push the toner collection container in completely.

Caution

• Do not throw the toner collection container into a fire. Toner may fly and cause burns.

• Store the toner collection container out of the reach of small children.

When replacing the toner collection container, be aware that it may soil your clothes or the immediate surroundings.

1-53

BEFORE USING THE MACHINE

Contents

Caps

Shift

Enter

Other Language

Characters

Symbols

Pre-Set Select

ENTERING TEXT

This section explains the text entry screen.

FUNCTIONS OF THE MAIN KEYS

Key Description

This changes the text entry screen from the lower case screen to the upper case screen. The upper case
screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The
[Caps] key is convenient when you wish to enter all capital letters.

This key temporarily changes the keys in the text entry screen to upper case when lower case letters
appear, or to lower case when upper case letters appear.
Touch a letter key after touching the [Shift] key to enter that letter. After the letter is entered, the [Shift] key
will no longer be highlighted and the original text entry screen will appear.
The [Shift] key is convenient when you only need to enter one upper case letter or one lower case letter, or
when you need to enter one of the symbols assigned to the numeric keys.
To cancel selection of the [Shift] key, touch the [Shift] key again. The [Shift] key will no longer be highlighted.

Space

AltGr

Touch this key to enter a line break when entering the body text of an e-mail message.

Touch this key to delete the characters to the left of the cursor one character at a time.

Touch this key to temporarily change the key layout of character entry mode to a different language. Select
the key layout that you wish to use.

Touch this key to enter a space between letters.

This temporarily changes the entry screen to the accented letter and symbol entry screen. Touch a letter
key after touching the [AltGr] key to enter that letter. After the letter is entered, the [AltGr] key will no longer
be highlighted and the original text entry screen will appear.
To cancel selection of the [AltGr] key, touch the [AltGr] key again. The [AltGr] key will no longer be
highlighted.

These keys move the cursor left and right.

These keys move the cursor to the line above or below the current line during entry of the body text of an
e-mail message.

Touch this key to select character entry mode.

Touch this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters.

Use this to retrieve a previously stored subject for e-mail or other pre-set text.

1-54

Contents

Key Description

Help

.net

.org

.biz

.info

http:

Cancel

OK

Search

Shows explanations of each key.

BEFORE USING THE MACHINE

.com

Use this to enter a previously stored text string such as ".com".
Text strings are stored in the system settings.

☞ 7. SYSTEM SETTINGS "Soft Keyboard Template Setting" (page 7-66)

Touch this key to return to the previous setting screen without entering text.

Touch this key to enter the text that currently appears and return to the previous setting screen.

Search results will appear based on the entered characters.

• " " in the text entry screen indicates how many characters can be entered. A number of characters greater than " "
cannot be entered.

• The key layouts that can be selected vary depending on the language selected in "Display Language Setting" in the
system settings (administrator).

• The following symbols cannot be used when entering a file name or folder name.
\ ? / " ; : , < > ! * | & #
Some computer environments may not allow the use of spaces and the symbols indicated below. For example, hyperlinks
will not operate correctly or nonsense characters may appear.
$ % ' ( ) + - . = @ [ ] ^ ` { } _ ~

KEYBOARD

Entering text from an external keyboard

An external keyboard can only be used as a alternative for the text entry screen that appears in the machine's touch
panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the
external keyboard.
Use a SHARP-recommended external keyboard.
For the recommended keyboards, please contact your dealer or nearest SHARP Service Department.

1-55

CHAPTER 2
COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

BEFORE USING THE MACHINE AS A
COPIER

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3

COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-6

ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

• CHECKING THE ORIGINAL SIZE . . . . . . . . . . . 2-9

PAPER TRAYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

BASIC PROCEDURE FOR MAKING
COPIES

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

• USING THE AUTOMATIC DOCUMENT

FEEDER TO MAKE COPIES . . . . . . . . . . . . . . 2-11

• MAKING A COPY USING THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 2-13

AUTOMATIC 2-SIDED COPYING . . . . . . . . . . . . . 2-15

• USING THE AUTOMATIC DOCUMENT

FEEDER TO MAKE 2-SIDED COPIES . . . . . . 2-15

• AUTOMATIC 2-SIDED COPYING USING

THE DOCUMENT GLASS . . . . . . . . . . . . . . . . 2-17

COPY COLOR MODES . . . . . . . . . . . . . . . . . . . . . 2-20

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . 2-22

• AUTOMATIC ADJUSTMENT OF THE

EXPOSURE AND ORIGINAL TYPE . . . . . . . . 2-22

• SELECTING THE ORIGINAL TYPE AND
MANUALLY ADJUSTING THE

EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

REDUCTION/ENLARGEMENT/ZOOM . . . . . . . . . 2-24

• AUTOMATIC RATIO SELECTION (Auto

Image) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

• MANUALLY SELECTING THE RATIO

(Preset ratios/Zoom) . . . . . . . . . . . . . . . . . . . . . 2-25

• ENLARGING/REDUCING THE LENGTH

AND WIDTH SEPARATELY (XY Zoom) . . . . . 2-27

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

• SPECIFYING THE ORIGINAL SIZE . . . . . . . . 2-28

• STORING FREQUENTLY USED

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . 2-29

OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

• OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-33

MAKING COPIES USING THE BYPASS

TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

SPECIAL MODES

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

ADDING MARGINS (Margin Shift) . . . . . . . . . . . . 2-40

ERASING PERIPHERAL SHADOWS (Erase)

MAKING COPIES IN PAMPHLET FORMAT

(Pamphlet Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

COPYING A LARGE NUMBER OF

ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . 2-46

ADDING INSERTS WHEN COPYING ON
TRANSPARENCY FILM (Transparency

Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

COPYING MULTIPLE ORIGINALS ONTO

ONE SHEET (Multi Shot). . . . . . . . . . . . . . . . . . . . 2-51

COPYING THE FRONT AND BACK SIDES

OF ID CARD ONTO A PAGE (ID Card Copy) . . . . 2-56

PRINTING THE DATE AND A STAMP ON

COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

• GENERAL PROCEDURE FOR USING

STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61

• ADDING THE DATE TO COPIES (Date) . . . . . 2-64

• STAMPING COPIES (Stamp) . . . . . . . . . . . . . 2-66

• PRINTING PAGE NUMBERS ON COPIES

(Page Numbering) . . . . . . . . . . . . . . . . . . . . . . 2-68

• PRINTING TEXT ON COPIES (Text) . . . . . . . . 2-71

• CHECKING THE STAMP LAYOUT

(Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

• ADDING A WATERMARK TO A

COPY (Watermark) . . . . . . . . . . . . . . . . . . . . . 2-77

. . . . . 2-42

2-1

COPIER

[Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . . 2-79

• REPEATING PHOTOS ON A COPY

(Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . 2-80

• REVERSING THE IMAGE (Mirror Image) . . . . 2-82

• COPYING IN THE CENTER OF THE

PAPER (Centering) . . . . . . . . . . . . . . . . . . . . . 2-83

• REVERSING WHITE AND BLACK IN A

COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . . 2-85

[Color Adjustments] KEY . . . . . . . . . . . . . . . . . . . 2-87

• ADJUSTING RED/GREEN/BLUE IN

COPIES (RGB Adjust) . . . . . . . . . . . . . . . . . . . 2-88

• ADJUSTING THE SHARPNESS OF AN

IMAGE (Sharpness) . . . . . . . . . . . . . . . . . . . . . 2-89

• WHITENING FAINT COLORS IN COPIES

(Suppress Background) . . . . . . . . . . . . . . . . . . 2-90

• ADJUSTING THE COLOR (Color Balance) . . . 2-92

• ADJUSTING THE BRIGHTNESS OF A

COPY (Brightness) . . . . . . . . . . . . . . . . . . . . . . 2-94

• ADJUSTING THE INTENSITY OF A COPY

(Intensity) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-95

CHECKING COPIES BEFORE PRINTING

(Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-96

CONVENIENT COPY FUNCTIONS

INTERRUPTING A COPY RUN (Interrupt

copy). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-103

CHECKING A PREVIEW IMAGE OF A COPY

(Preview) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-105

• PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . . 2-106

JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . 2-107

• JOB QUEUE SCREEN AND COMPLETED

JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . 2-108

• CANCELING A JOB THAT IS WAITING IN

THE QUEUE. . . . . . . . . . . . . . . . . . . . . . . . . . 2-110

• GIVING PRIORITY TO A JOB IN THE

QUEUE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-111

• CHECKING INFORMATION ON A COPY

JOB WAITING IN THE QUEUE . . . . . . . . . . . 2-112

STORING COPY OPERATIONS (Job

Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-113

• STORING (EDITING/DELETING) A JOB

PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-114

CHECKING THE NUMBER OF SCANNED
ORIGINAL SHEETS BEFORE COPYING

(Original Count). . . . . . . . . . . . . . . . . . . . . . . . . . . 2-99

COPYING ORIGINALS OF DIFFERENT

SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . 2-101

2-2

COPIER

Contents

Auto
8½x11
Plain

8½x11

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

ID Card Copy

Preview

Ready to scan for copy.

Copy Ratio

100%

0

1

Original

Paper Select

Full Color

Exposure

Auto

IMAGE SEND

DOCUMENT
FILING

COPY

Plain
8½x11

8½x11

8½x11

(9)(8)

(7)

(1)

(2)

(4)

(5)

(6)

(10)

(14)

(11)

(12)

(13)

(15)

(3)

BEFORE USING THE MACHINE AS A
COPIER

This section provides information that you should know before using the machine as a copier.

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode.
The base screen shows messages and keys necessary for copying, and settings that have been selected.

(1) Mode Select keys

Use these keys to switch between copy, image send, and
document filing modes.
If you wish to switch to copy mode, touch the [COPY]
key.

(2) [Color Mode] key

Touch this to change the color mode.

☞ COPY COLOR MODES (page 2-20)

(3) Output display

When one or more output functions such as sort or group
have been selected, this shows the icons of the selected
functions.

☞ OUTPUT (page 2-32)

(4) [Exposure] key

This shows the current copy exposure and original type
settings. Touch this key to change the exposure or
original type setting.

☞ CHANGING THE EXPOSURE AND ORIGINAL

IMAGE TYPE (page 2-22)

(5) [Copy Ratio] key

This shows the current copy ratio. Touch this key to
adjust the copy ratio.

☞ REDUCTION/ENLARGEMENT/ZOOM (page 2-24)

(6) [Original] key

Touch this key to enter the original size manually.
If the original size is set manually, the set size appears.

☞ ORIGINAL SIZES (page 2-28)

(7) [Paper Select] key

Touch this key to change the paper (tray) that is used.
The tray, paper size, and paper type will appear. Trays 1
to 2 can also be touched in the paper size display to open
the same screen.

☞ PAPER TRAYS (page 2-10)

(8) Original feed display

This appears when an original is inserted in the
automatic document feeder.

2-3

COPIER

Contents

Color Mode

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original

Paper Select

Full Color

Exposure

Auto

Tray2

Preview

Plain

3.

1.

2.

4.

8½x11

11x17

8½x11R

8½x14

8½x11

Plain

3.

1.

2.

4.

8½x11

11x17

8½x11R

8½x14

8½x11

Auto
8½x11
Plain

8½x11

Plain
8½x11

8½x11

8½x11

(1) Job status display on the system bar

Shows the number of the tray being used to feed paper.

(2) Paper size display

Shows the tray being used to feed paper in green.

Base screen

(9) Paper select display

This shows the size of paper loaded in each tray.
For the bypass tray, the paper type appears above the
paper size.
The selected tray is highlighted.

icon shows that the paper remains in the tray. Trays
1 to 2 can be touched to open the same screen as when
the [Paper Select] key is touched.

☞ PAPER TRAYS (page 2-10)

(10) Number of copies display

This shows the number of copies set.

(11) [Special Modes] key

Touch this key to select special modes such as Margin
Shift, and Edge Erase.

☞ SPECIAL MODES (page 2-37)

(12) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

☞ AUTOMATIC 2-SIDED COPYING (page 2-15)

(13) [Output] key

Touch this to select an output function such as sort, or
group.

☞ OUTPUT (page 2-32)

(14) Customized keys

The keys that appear here can be changed to show
settings or functions that you prefer. The following keys
appear by factory default:

☞ Customizing displayed keys (page 2-5)

[File] key, [Quick File] key

Touch one of these keys to use the File function or Quick
File function of document filing mode. These are the
same [File] and [Quick File] keys that appear when the
[Special Modes] key is touched. For information on the
document filing function, see "6. DOCUMENT FILING".

[ID Card Copy] key

This is the same [ID Card Copy] key that appears when
the [Special Modes] key is touched.

☞ COPYING THE FRONT AND BACK SIDES OF ID

CARD ONTO A PAGE (ID Card Copy) (page 2-56)

(15) [Preview] key

Touch to view a preview image of a copy in the touch
panel before printing the copy.

☞ CHECKING A PREVIEW IMAGE OF A COPY

(Preview) (page 2-105)

The screen explained in this section appears when a paper feed unit is installed. The image will vary depending on the
equipment installed.

Tray during paper feeding

Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.

Identifying the tray that is being used to feed paper

(1) While paper is feeding, the job status display of the system bar on the touch panel screen will show the number of

the tray that is being used to feed paper.

(2) The tray being used to feed paper also appears in green in the paper size display in the base screen on the touch

panel.

2-4