Sagem MF FAX 3830, MF FAX 3850 User Manual

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User’s manual

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Flat scanner access cover

Flat scanner glass

Scanning cover

Unit

Chip card reader

Ingoing document s tray

Adjusting paper guide

Outlet for printed sheets

Printer upper cover

Open button

of the printer front cover

Printer front cover

Printer paper tray

Outgoing documents feeder

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LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

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1. Signal"Fax Messages": On: set as fax answering Flashing: message received as fax answer

2. Icon "Line" : On: communication in progress Flashing : establishment of communication

3. Scan mode (Std, Fine, SFine, Photo

4. Memory storage (0 to 100%)

5. Icon "paper jam" printer

6. Icone "Toner" supply : On : end of toner

Flashing : toner almost empty

7. Contrast indicator

8. Signal "color"

9. Signal "On": Green : Unit switch on Red : incidents

10.Key : choice of scan mode resolution

11.Key : call a number (or Abr.Num) in the directory

12.Key : E-mail attachment

13.Cont rast setting

14.Key : print functions list

15.Key : sending a fax to several call numbers

16.Key : manual transmission

17.Key : automatic recall of last number dialed

ECO : ecomomy period transmission

18.Key

19.Numeric keypad

20.Key : stop current operation

21.Key : tran smission for fax bl ack and white and local copy

@: tansmission for fax Internet

22.Key

23.Key : colour copy or tran smission for internet

24.Key OK : validation of selection displayed on screen

MENU : access to various functions

25.Key

26.Navigation keys

27.Key

C : Return to previous menu to correct

your entry

28.Alphanumeric keypa d

Line

Fax

Messages

SFine

050100

Photo

Std

Fine

Resolution

Memory Contrast

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13.

15.

10.

12.

14.

16.

17.

18.

19.

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ECO

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25.

24.

23.

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Date en cours : 11 juin 2001

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LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

Date en cours : 11 juin 2001

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LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

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Unpacking the printer 1-1 Printer installation 1-1

Installation requirements 1-1 Setting the consumable i te ms 1-2 Setting the paper reserve 1-5 Installing the additionnal paper tray (d epending on model) 1-6

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Unpacking the scanner 1-7 Scanner installation 1-7

Setting the deta chable items 1-7

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Printer connection 1-8 Telephone and lan connection 1-9 Power line connection and switch on 1-9 Updating the consumables 1-9

Installation

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Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Step by step function ac cess 2-3 Direct access by numb er 2-4

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Before transmission 3-1

Date/Time 3-1 Your fax number 3-1 Name 3-2 Type of network 3-2 Geographical se tt ings (depending on model) 3-2 Local prefix 3-3 Transmission report and de posi t no tice 3-3 Economy period 3-4 Document feed types 3-4

Before reception 3-5

-1-

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

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LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

Fax answering machine 3-5 Reception without paper 3-5 Number of copies 3-6 Relay broadcast 3-6 Fax or PC Reception (Option) 3-7

Technical parameters 3-7

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Local network settings 3-9

Automatic conf iguration 3-9 Manual configurat ion 3-10 IEEE address (or Ethernet address) 3-10 Netbios names 3-10

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Internet Registration 3-11 initialisation parameters 3-11

Access to connection and mailbox parameters 3-12 Access to servers parameters 3-12

Settings 3-12

Standard settings 3-13 Mail sorting 3-14

Internet Connection 3-15

Immediate connection to the Internet 3-16 Programmed connection 3-16

Deactivate the Internet function 3-16

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Adding a record 4-2

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Adding a list 4-3 Adding or deleting a number from the list 4-3

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The file structure 4-5 Procedure 4-6

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Positioning the document 5-1

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LIASSE 23260972-6.book Page 3 Lundi, 11. juin 2001 5:31 17

Sheet feed scanner 5-2 Flat-bed scanner 5-2

Choosing the resolution/the contrast 5-2

Resolution 5-2 Contrast 5-3

Dialling 5-3

From the directory 5-3 From the redial key 5-4 To multiple call numbers 5-4

Transmission via the Public Switched Telephone Network (PSTN) 5-4

Immediate t r ansmission 5-4 Delayed transmission 5-5 Transmission with dialling follow-up 5-5

Transmission via the Internet 5-6

Sending a paper fax to an E-Ma il address 5-6 Sending a colour document to an E-Mail address 5-6 Sending a keyed-in message to an E-Mail address 5-6

Transmission waiting queues 5-7

Consult or modify the waiting queue 5-8 Immediately perform transmission from the wa it ing queue 5-8 Printing a document in waiting or in deposit 5-8 Print the wai ting queue 5-9 Deleting a transmi ssion on hold 5-9

Cancelling transmiss i on in progress 5-9

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Reception via the Public Switched Telephone Network (PSTN) 5-9 Reception via the Internet 5-10

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Local black and white copy 5-10

Standard copy 5-10 "Sophisticated" copy 5-10

Colour copy 5-11

Standard copy 5-11 "Sophisticated" copy 5-11

Specific settings for the copy 5-11

Scanner settings 5-12 Printer settings 5-14

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Logs 5-14 Printing the functions list 5-15 Printing the machine settings 5-15 Memorizing a sequence of keys 5-15 Counters 5-16 Deposit and polling 5-1 6

Place a document in deposi t 5-17 Polling a deposited document 5-17

Interlock 5-18

Installation

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

-3-

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Entering the interlock code 5-18 Keypad interlocking 5-18 Number interlocking 5-18 Locking colour printing 5-19

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MBX Management 5-20

Initialising a MBX 5-20 Modifying the features of an MBX 5-20 Print the contents of an MBX 5-2 1 Delete an MBX 5-21 Print the MBX list 5-21 MBX deposit in a remote fax 5-21 MBX polling from a remote fax 5-22

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General 6-1 Replacing the consumables 6-2

Replacing the toner cartriges 6-2 Replacing the oil cartridge and the cleaning rol ler 6-4 Installation / Reinstallation the oil cartridge 6-5 Replacing the toner bin 6-7

Cleaning 6-8

Cleaning the development roller 6-8 Cleaning the loading unit 6-9

Cleaning the scann er’ s re ading devices 6-10

Scanner calibration 6-11

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Communication errors 6-11

Transmission from the feeder 6-12 Transmission from the memory 6-12 Communication error codes 6-12

Printer incidents 6-14

Error messages 6-14 Printer paper jam 6-16

Scanner incidents 6-19

Sheet-feed scanner pape r ja m 6-19

Miscellaneous incidents 6-20

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Unit characteristics 6-21 Consumable Characteristics 6-22

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LIASSE 23260972-6.book Page 5 Lundi, 11. juin 2001 5:31 17

Installation

This unit has been designed in accordande with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC, for user safety, in accordance with Directives 73/23/EC for electromagnetic interference, in accordance with Directive 89/336/EC.

And that it makes ef fic ient use of th e radio s pectru m allo cated t o terrestr ial communi catio ns.

The manufacturer decl ares that the pro ducts are ma nufactured in a ccordance with AN NEX II of Directive R&TTE1999/5/EC.

-5-

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Operation Settings Quick usageDirectoryMaintenanceSafety Contents

LIASSE 23260972-6.book Page 7 Lundi, 11. juin 2001 5:31 17

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Thank you for purchasing this new generation comm unication terminal. Bo th a colour laser fax machine and a terminal with access to the Internet, your machine is the answer to all your most demanding professional needs.

This User’s Manual presents the two models in the range :

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It combines power, user-friendl iness and simplicity thanks to i ts navigator, its multitask access and direct access directory.

The colour laser printer le ts you print and receive colour documents.

Its two scanners (sheet-feed and flat-bed), let you send a c olour document and use your ma chine as a true black & white and col our c opier.

The flat-bed scanner lets you send portions of bound docum en ts wit h a better resolution.

Model without LAN function.

Model with LAN function.

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\Bienvenue.fm

Installation.fm Page 1 Lundi, 11. juin 2001 5:42 17

Installation

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Check the presen ce of the following it ems:

• 4 toner cartridges:

-Black (K)

-Yellow (Y)

- Magenta (M)

- Cyan (C)

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When choosing the place to install your printer, please consi der the following points:

• The telephone and earth sockets must be less than 2 meters from the printer, otherwise an extension cord will be require d.

• To access the printer easily, leave a space of about 10 cm at each side and in the rear of the machine. The front of the printer must always remain clear.

•Printer

• OPC cartridge

• Oil bottle

• Starting gauge card (chip card)

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-1

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Installation.fm Page 2 Lundi, 11. juin 2001 5:42 17

• Do not place the printer in direct sunlight, near radiato rs, air conditioning and in general in areas that are too hot, dry, damp or dusty.

• Avoid are as wi th fre qu ent vibrations.

• Avoid areas where water or other produc ts could accidentally spill on t he printer.

• Never try to access the hot parts (heater), or try to rem ove the cover (laser beam).

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Your printer has 4 colour toner cartridg es: Cya n, Mage nt a, Yellow and Black.

To install the starting cartridges :

+ Open the front cover of the print e r . + Remove the cartridges from their packaging. + Repeat the following steps for each colour toner cartridge.

Caution - A colour label identifies each cartridge. Place the cartridge in the housing with the

corresponding colour label. Exert no pressure when you insert the cartridge in the housing. Check that you insert the cartridge of the rig ht col our.

Installation

+ Gently shake the cartridge sideways to

event out the toner.

+ Install the toner cartridge. Align the

cartridge and slid it entirely in the printer.

1-2

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+ Remov e t he protection bar.

+ Each cartridge is inserted in the housing

which has the corresponding colour label (E).

Installation.fm Page 3 Lundi, 11. juin 2001 5:42 17

Installation

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Caution -

protective packaging unt il yo u are re ady to install it. Ha ndle it carefu lly. Fingerpri nts, o il stai ns and scratches damage the p ri nt quality.

Do not place the OPC cartridge in direct lighting and sunlight. Store it in its

Caution - Make sure the front cover is completely open, so that you can move slightly the

cartridges forward, and leave a space to install the OPC cartridge. If the front cover is not completely open, you may damage the OPC cartridge.

+ Open the upper cover of the printer. + Proceed in order to the following steps:

+ Pivot both l ever locks upw ard (one on

each side) before setting up the OPC cartridge.

+ Hold the OPC cartridge above the

printer, and place its pegs in the corresponding slots of the lever locks. Place the OPC ca rtridge wi th its whit e tooth wheel on the right-hand side, and with its green side facing you.

+ Insert the OPC ca rt ridge.

1-3

+ Remove the protective sheet (R) from

the OPC cartridge and pull out both bolts (S).

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

+ Lower both lever locks to fit the OPC

cartridge in the printer.

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Installation.fm Page 4 Lundi, 11. juin 2001 5:42 17

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The first oil bottle used to star t th e pr in ter has a shortest lifetime th an the next ones..

+ Turn both lev er l ocks. + Insert the oil bottle in its housing, taking

Installation

care to place a sheet below it. Remove it when the cartridge is at housing level. The tab of the oil bottle must be on t he right-hand side.

+ Inst all the clean ing roll in its housing.

The visible side must face the oil bottle.

1-4

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+ Turn off bot h le ve r locks.

Installation.fm Page 5 Lundi, 11. juin 2001 5:42 17

Installation

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Caution - To avoid damaging the heater, do not use ink jet paper.

The paper tray can contai n up to 250 sheets of 80g/m

+ Remove the paper tray from the printer. + Adjust the paper guides according to t he

paper size you wish to load.

+ Press on the sheets compression plate

inside the tray to lock it.

On the left-hand side of the tray, a line indicates the maximum amount of paper to stack. Do not overload it.

Place the paper with its print side on top. A n arrow on the paper packaging generally indicates the sheets pr intable side.

1-5

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\Installation.fm

+ Load the stack in the paper tray. + Place the paper tray back in the printer.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation.fm Page 6 Lundi, 11. juin 2001 5:42 17

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Installation

Connector

Connector cover

+ Unpack the additionnal tray. + Pull the connector backwards and

remove its cover.

Printer

Paper tray

+ With the he lp of another person, pla ce

the printer above the additional paper tray.

Locating pins

+ Check the three retaining pins of the

printer.

Printer bas is

Paper tray

Attaching metal plate

Plastic screw

+ Place the two metal plates on the right

and left-hand si d e of the printer.

+ Affix them using the two screws.

Connector cover of paper tray

Connector cover of printer

Paper tray connector

+ Remove the connector cover from the

rear of the prin ter, and connec t th e tray connector.

Left cover

+ Position the right and left covers on the

machine sides.

+ Remove the tray connector cover and

attach it on the printer connector.

1-6

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Right cover

Installation.fm Page 7 Lundi, 11. juin 2001 5:42 17

Installation

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Check the presen ce of the following it ems:

• Scanner

• Scanner support

• Outlet tray for out going document

• Mainpower cord

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• Printer connection cord

• Printer main power connection cord

• Telephone line cord

• Starting gauge card (chipcard)

+ Check that the upper cover of printer is

closed.

+ Place the scanner support on the printer. + Place the scanner on its supp ort .

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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+ Set the outlet tray on the left-hand side of

the fax machine by engaging the two pins in their respective holes.

1-7

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Installation.fm Page 8 Lundi, 11. juin 2001 5:42 17

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Installation

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+ Plug end of th e connec tion cord (3) in to the jack of t he fax machi ne (F) an d the o ther end

into the printer’s jack (C).

+ Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end

into the printer’s jack (D).

Caution - Plug only the power pack supplied with your machine into the port (A) by means of

the main power cord (2).

1-8

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Installation.fm Page 9 Lundi, 11. juin 2001 5:42 17

Installation

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+ Plug end of the tel ephone line (4) into its jack o n the fax machin e (E), an d the oth er end

into the wall telephone socket.

+ Plug end of t he LAN cord ( as provided by your n etwork administr ator) into port (H) o f

your fax machine a nd the other end into your local network port dedica ted to your fax machine.

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Caution - Refe r to safety procedures in the Safety Chapter.

+ Plug end of th e main p owe r cord (1) into the jack of the fax (B ), a nd the o ther end i n the

wall outlet

+ Set the switch (G) (depending on model) to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

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A chip card is delivered with the consumab les. This card initiali zes the system which e nables you to know at any time the toner ca rtri dges consumption level.

After installing all the consu ma bl es i n the pri nte r, you ne ed to inform the machine about the ir features.

For this purpose, you must read the chip card provided with the machine , before using it. The screen indicates:

INIT INSERT GAUGE CARD

+ Insert the chip card (or gauge card) in the card reader as showen below:

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-9

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Installation.fm Page 10 Lundi, 11. juin 2001 5:42 17

+ The following indications appear on the screen of the scanner unit:

INIT OF CONSUMABLES ? CONFIRM = OK CANCEL = C

+ Press key OK, the display indications are:

OPERATION

IN PROGRESS !

. . .

PLEASE WAIT

Installation

+ As soon as the rea ding operation is over, remove the card:

INIT OF CONSUMABLES RECORDED REMOVE CARD

+ The ope rat ion is over, the card is no more necessary.

1-10

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Date en cours : 11 juin 2001

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Quick usage

LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

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This navigator has 5 keys and allows yo u to move around within the menus of your machine.

The navigator gives you access to the menus visible on screen.

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2-1

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

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Enter the main menu. MENU

Quick usage

Select the next line in the menu.

Select the previous line in the menu.

Go to the following menu. OK

Return to the previous m en u. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

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Moving left or right. 3 4

Confirm your entry. OK

Delete a charac ter by mov ing the curso r to the left

Delete a char ac ter on the left of the cursor without moving the cursor.

2-2

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LIASSE 23260972-6.book Page 3 Lundi, 11. juin 2001 5:31 17

Quick usage

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Confirm your entry and return to the initial screen.

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The screen has 4 lines of 20 characters. The cursor shows the line you selected.

----

FUNCTION 1 DIRECTORY 2 SETUP 3 SEND

For menus with more than three choices, use the arrows next (hidden) lines of the menu (4, 5, 6 etc.).

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5 or 6 of the navigator to obtain the

Access to functions may be achieved in two wa ys.

• S t e p by step function access.

• Direct function access,

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You may print the function li st (key ) to know the number of a function. The following example describes how to enter your name so that it prints out as a header on your

fax (name of this function S

+ Press the MENU key, th e functions list appears, mov e the cursor , with the 5 or 6

navigator arrows to place it in front of the line desired..

----

FUNCTION 1 DIRECTORY 2 SETUP 3 SEND

+ Validate your choice by pressing OK.

ETUP / YOUR NAME).

2-3

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LIASSE 23260972-6.book Page 4 Lundi, 11. juin 2001 5:31 17

+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the

sub-function desire d.

----

SETUP 1 DATE TIME 2 YOUR NUMBER 3 YOUR NAME

+ Validate your choice by pressing OK.

'LUHFWDFFHVVE\QXPEHU

You may print the functions list (key ) to know the number of a function.

From the stand-by mode:

+ Press the MENU key, an d enter the numbers of the requi re d functions one after another.

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Quick usage

MENU :

ENU :

M M

ENU : ENU :

ENU :

M M

ENU :

MENU :

ENU :

M M

ENU :

MAIN MENU 1 : DIRECTORY

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

- ADD NAME Phone number direct ory fi ll in p. 4/2

- ADD LIST Enter the broadcasting li st p. 4/3

- SEE OR MODIFY Name modification in the directory p. 4/3

- CANCEL Name delection in the directory p. 4/4

- PRINT Directory printing p. 4/5

- SAVE/LOAD Store the directory on a chip card p. 4/1

161 162

17 18

SAVE Save the directory on a chip ca rd p. 4/1 LOAD Load the directory from a chip card p. 4 /1

- IMPORT Enable/disable e-mail import p. 4/6

- EXPORT Export directory e-mail p. 4/7

MAIN MENU 2 : SETUP

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

- DATE TIME Date / time setting p. 3/1

- YOUR NUMBER Telephone or fax number p. 3/2

- YOUR NAME User name p. 3 /2

- SEND Send

241

242 243

SEND REPORT Sending report printing type

MENU 371)

(see

MEMORY SEND. Sending from scanner or me mory

MENU 372)

(see

ECO PERIOD Setti ng e co nom y period nbr

(see

MENU 373)

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Quick usage

MAIN MENU 2 : SETUP

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

- RECEPTION Reception

253 254 255 256 257

ENU :

261

2611

262 2621 2622 2623 2624 2625 2626 2627

ENU :

M M

ENU :

201

202

203

a. Depending on model.

REC. WITHOUT PAPER Acceptance of re ception without paper p. 3/6 NBR OF COPIES Nb of copies for received documents p. 3 /6 FAX TAD Fax answering activati on p. 3/5 ANSWER CODE Remote contro l enquiry code selection p. 3/5 PC RECEPTION Choice for PC reception

- NETWORKS Network

TEL. NETWORK p. 3/2

NETWORK TYPE Network type select io n (PABX OR PSTN)p.3/2

LOCAL NETWORK

CONFIGURATION Configuration mode sel ec ti on IP ADDRESS IP address of the terminal SUBNET MASK Sub-network mask GATEWAY Gateway address IEEE ADDRESS IEEE address of the terminal NETBIOS NAME 1 Netbios Name 1 p. 3/10 NETBIOS NAME 2 Netbios Name 2 p. 3/10

- PRINT Print settings list (see MENU 54)

- TECHNICAL Tech nical parameters p. 3/7

- GEOGRAPHIC Geographical settings

COUNTRY The country you select will set the network

NETWORK Sets the network individually LANGUAGE Sets the language individually

(a)

(a.)

language and corresponding keyboard

(a.)

p. 3/7

p. 3/10 p. 3/10 p. 3/10 p. 3/10 p. 3/10

p. 3/2 p. 3/2

p. 3/3

MAIN MENU 3 : SEND

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

M M M M M M

ENU : ENU : ENU : ENU : ENU : ENU :

- TRANSMISSION Delayed transmissio n and broadcasting p. 5/5

- POLLING RX Polling a docume nt p. 5/17

- POLLING TX Inserting a document to be pol le d p. 5/17

- MBX SENDING Sending to a MBX p. 5 /21

- MBX POLLING Polling of a MBX p. 5 /22

- BROADCAST Sending of broadcasting p. 3/6

- SETUP see MENU 24

371

372

373

SEND REPORT Sending report printing type p. 3/4 MEMORY SEND. Se nding from feeder or memory p. 3/4 ECO PERIOD Setting econ om y pe riod nbr p. 3/4

MAIN MENU 4 : FAX TAD

)XQFWLRQV )XQFWLRQ'HVF ULSWLRQ 3DJH

MENU :

ENU :

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\PriseEnMains.fm

- PRINT Print the received message s p. 3/5

- ACTIVATION Fax tad activation p. 3/5

- ANSWER CODE Remote access code sele ction p. 3/5

2-5

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MAIN MENU 5 : PRINT

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

- FUNCTIONS LIST Functions list printing p.5/15

ENU :

M M M

ENU : ENU : ENU :

ENU :

- LOGS Tx and Rx logs printing p. 5/15

- DIRECTORY Print the directory p. 4/5

- SETUP User parameters printing p. 5/15

- COMMANDS Printing of the command list (see

- MBX Print list of MBX (see MENU 75)

MENU 65)

MAIN MENU 6 : COMMANDS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

- PERFORM Perform a command on hold p. 5 /8

ENU :

M M M

ENU : ENU : ENU :

- SEE OR MODIFY Update of a command on hold p. 5/8

- CANCEL Del et e a com m a nd on hold p. 5/9

- PRINT Printing of a document in wait queue p. 5/8

- PRINT LIST Printing of the command list p. 5/9

MAIN MENU 7 : MAILBOXES.

Quick usage

MENU :

ENU :

M M

ENU : ENU :

MENU :

ENU :

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

- INITIALISE Creating and modi fic at ion of a MBX p. 5/20

- POLLING TX Storing a document in a Mailbox p. 5/21

- PRINT Print content of a Mailbox p. 5 /21

- CANCEL Suppress an empty mailbox p. 5/21

- PRINT LIST Print list of MBX p. 5 /21

MAIN MENU 8 : ADVANCED FUNCTIONS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

- CALIBRATION Sca nner calibration

- LOCK Interlocking ac t iva t ion

821 822 823 825

83 831 832

84 841 842 843 844

87 871

LOCKING CODE Entering interlo ck code p. 5/18 LOCK KEYBOARD Keypad interlocking activation p. 5/18 LOCK NUMBER Number interlocking activation p. 5/19 LOCK COLOR Color locking selecti on p. 5 /19

- PREFIX Dialing prefix activat ion

NUMBER SIZE Min. size number to be send with prefix p. 3/3 PREFIX SETTING Entry of dialing prefix value p. 3/3

- COUNTERS See ing activity counters

PRINTED PAGES Printed apges counter p. 5/16 LOCAL COPIES Lo cal copies counter p. 5 /16 SENT PAGES Sent pages counter p. 5 /16 RECEIVED PAGES Rece ived pages counter p. 5/16

- SCAN. AND PRINT. Scanners and printer setting p. 5/12

- CIS SCANNER Sheet-feed sc anner settings (CIS)

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\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\PriseEnMains.fm

Date en cours : 11 juin 2001

MENU :

ENU :

- CONSUMABLES Cons umables status p. 6/2

ENU :

873

- PRINTER Printer settings

872

- CCD SCANNER Flat-bed scanner settings (CCD)

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

AIN MENU 8 : ADVANCED FUNCTIONS

992

NEW E-MAIL ADDR. Enter the E-Mai l a ddre ss p. 3/11

991

REGISTERING Send the Internet registration form p. 3/11

ENU :

- SUBSCRIPTION Internet subscription (depending on model) p. 3/11

ENU :

- SORT MESSAGES Choose recept ion type p. 3/14

ENU :

- SEND E-MA IL Sending E-Mail p. 5/6

945

PRINT Print Internet par am eters p. 3/14

944

DEPOSIT NOTICE Prin ting of deposit notice p. 3/4

923

SERVERS Setting the SMTP, POP3 and DNS p. 3/12

922

MESS. SERVICE Setting the E_mail address p. 3/12

921

CONNECTION Setting of internet service provider p. 3/12

ENU :

- INIT

MENU :

- PROVIDER Select internet Service Prov ider p. 3/12

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

ENU :

941

942

943

SET TIMES

ERIOD

- IMMED. ACCESS Immediate a cc es s to supplier p. 3/16

- SETTINGS Internet settings

CONNECT. TYPE Select type of connection p. 3/13

TX TYPE Select type of transmission p. 3/13

Quick usage

LIASSE 23260972-6.book Page 7 Lundi, 11. juin 2001 5:31 17

MAIN MENU 9 : INTERNET

2-7

Change connect ion times

p. 3/13 or

p. 3/13

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 8 Lundi, 11. juin 2001 5:31 17

Quick usage

2-8

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\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\Configuration.fm

Date en cours : 11 juin 2001

6(77,1*6

Settings

LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

<RXUID[QXPEHU

Your fax offers to print out yo ur fa x number on every document it tr ansmits if you saved this

number and if the machine is set with

parameters, page 3/7).

(for example for no vember 8 2001 at 9h3 3, press 0,8,1,1,0,1,0,9,3,3) then validate by

pressing key O

To change the date and time:

+ Enter one after another the numbers of the required time and date,

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At any moment you may cha nge the date and time of your fax machine.

machine.

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To obtain quality transmissions (in-going and outgoing), it is recommended to properly set your

%()25(75$160,66,21

3-1

SENDING HEADER (refer to paragraph Technical

ENU :

21 - S

ETUP

/ D

ATE

IME

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

Settings

To save your fax number:

+ Enter your fa x num ber (20 digits max.) and validate by pressing key OK.

1DPH

Your fax offers to print out your name on every document it transmits if you saved your name and if the machine is set with

SENDING HEADER (refer to paragraph Technical parameters, page 3/7 ).

To save your name:

+ Enter your name (20 characters max) th en validate with the key OK.

7\SHRIQHWZRUN

You may connect your fax to either a PSTN or private network like auto switch exchange PABX. You must define for examp le the network the most conveni ent.

To select the type of network:

ENU :

2611 - S

ETUP

/ N

ETWORKS

+ Sele ct option PABX or PSTN then validate your choice with OK.

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These settings will enabl e you to use your terminal in different preset countries and in different languages.

ENU :

/ TEL.

22 - S

ENU :

NETWORK

ETUP

23 - S

/ Y

OUR NUMBER

ETUP

/ Y

/ N

ETWORK TYPE

OUR NAME

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By choosing a country, you initialise:

• the settings for its public telephone network

• its default language

• its defau lt typ e of ke yboard.

To select the country:

ENU :

201 - S

ETUP

/ G

EOGRAPHIC

/ C

OUNTRY

+ Select the required option and press the OK ke y to confirm.

1HWZRUN

This setting enables yo u to i ndi vidually set the type of public telephone network so that your terminal can communicate over the public network of the country you have chosen in compliance with the applicable standa rds.

Remark : This setting is different from the NETWORK TYPE setting (p. 3/2), which allows choosing between public and

private network.

To select the network:

ENU :

202 - S

ETUP

/ G

EOGRAPHIC

/ N

ETWORK

+ Select the required option and press the OK ke y to confirm.

3-2

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Settings

/DQJXDJH

This setting enables you to choose a language other tha n t hat imposed by the COUNTRY se tting.

To select the language:

+ Select the required option and press the OK key to confirm.

/RFDOSUHIL[

This function is used when your fax is installed with a private ne twork, behind an auto branch exchange telephone company. It allows you to program an additional automatic local prefix (to

be defined), enabling you to automatically exit the company’s telephone ne twork system, but only under certain conditions:

• the company’s internal n umbe rs, where a p ref ix is not requi red , must be short numbe rs less

than the minimal size (to be defined),

• the outsi de numbe rs requi ring a pr efix, mu st be long numbers gr eater or e qual to th e mini- mal size (to be defined, for examp le Franc e has 10 numbers).

Programming your fax with the local prefix consists of two steps:

• defin ing the minimal size (or equal) of the company’s outside numbers,

• definin g the outgoing local prefix of the company’s telephone network. This pre fix will automatically be added as soon as an external numbe r is dialled.

Caution - If y ou define a local pref ix, do not add it to t he numb ers stored in t he directo ry: it

will be dialled with eac h number.

ENU :

203 - S

ETUP

/ G

EOGRAPHIC

/ L

ANGUAGE

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MENU :

831 - A

DVANCED FUNCTIONS

+ You can change the de fault value for the minimal size of t he company’s outside numbers

and validate with O

K. The minimal size will range be twe en 1 and 30 .

'HILQLQJWKHORFDOSUHIL[

MENU :

832 - A

DVANCED FUNCTIONS

+ Enter the outgoing local prefix of the company’s telephone network (maximum 5

characters) an d validate with O

7UDQVPLVVLRQUHSRUWDQGGHSRVLWQRWLFH

You may print a transmission report for all communications via the tele phone network (STN) or a deposit sheet for all communications via Internet.

You may choose between m ore than one criteria for printi ng reports or deposit sheets:

WITH, a report is given when the transmission was properly performed or when it is

• completely abandoned (but there is only one report per requ es t ) ,

WITHOUT, no transmission report, however, your fax notes all tr ansmission s that took pla ce

• in its log, (refer to paragraph Logs, page 5/14 )

ALWAYS, a report is printed wit h ea ch transmission,

•

ON ERROR, a report is printed only if the transmissions failed or if completely abandonned.

•

3-3

/ P

REFIX

/ N

/ P

REFIX SETTING

UMBER SIZE

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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At each transmission report from the memory, a reduced version of the first page is automatically combined.

To select the repo rt type:

+ Select the required option WITH, WITHOUT, ALWAYS, or ON ERROR and validate your choic e

with O

To select the deposit notice type:

+ Select the required option WITH, WITHOUT, ALWAYS, or ON ERROR and validate your choic e

with O

(FRQRP\SHULRG

This function allows you to defer a fax transmission to defer a fax transmisison to "off-peak hours" and thus reduce the cost of your communicati ons.

The economy period, giving you a more advantageous rate via the telephone network (at off-peak hours), is preset by default from 6.00 P. M to 8.00 A.M. Nevertheless you may change this time slot.

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+ Enter the hours of the new economy period an d validate your selection wit h the key OK.

ENU :

944 - I

MENU :

241 - S

NTERNET

243 - S

ETUP

/ S

ETUP

/ S

ETTINGS

/ S

END

/ S

/ D

EPOSIT NOTICE

END

/ ECO P

Settings

END REPORT

ERIOD

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To transmit in economy period, you just have to press the ECO key instead of the key. The fax will automatical ly be tr an smitted during the economy period.

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You may choose the way you want t o fee d your documents at transmission :

• from memory, transmission will take plac e only afte r memory stor age of the doc ument and

dialing. It allows you to rec uperate originals more rapi dl y.

• from the feeder of the sheet-feed scanner (refer to par agraph Positionin g the document,

page 5/1), transmission will occ ur after dialing. It allows transmissi on of bulky documents (its size may exceed the memory capacity).

To select the way you want to feed your documents :

+ Sele ct the option MEMORY or FEEDER and va lidate your choice with OK.

3-4

ENU :

242 - S

ETUP

/ S

END

/ M

EMORY SEND

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Settings

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)D[DQVZHULQJPDFKLQH

The Fax answering machine allows you to keep confidential all documents in storage and to avoid always printing t h em at reception.

The signal "Fax Messages" lets you know the state of your Fax answering ma chi ne:

• Light on: the answeri ng m achi ne is on.

• Flashing: Your fax has documents in storage or is in the proc ess of receiving faxes.

• Light off: the answering machine is off.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will be asked this access code for:

• printing fax messages found in memory,

• activate or deactivate the Fax answering machine .

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+ Enter the code (4 digits) and validate with the key OK.

ENU :

MENU :

256 - S

43 - FAX TAD / A

ETUP

/ R

ECEPTION

NSWER CODE

/ A

NSWER CODE

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+ Select the required option WITH or WITHOUT and validate your choice with OK. + If you saved a n ac cess code for your Fax answering enter it and validate with OK.

Your Fax answering is either on with the si gnal light "Fax Messages" on, or off with the signal light "Fax Messages" off.

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+ If you have de fi ne d an access code for your fax TAD, enter it and press OK to confirm.

Documents received and st ored in the memory are printed .

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Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable.

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

WITHOUT PAPER, your fax saves the incoming messages in the mem ory,

3-5

ENU :

MENU :

255 - S

42 - FAX TAD / A

ETUP

/ R

ECEPTION

MENU :

41 - FAX TAD / P

CTIVATION

/ FAX TAD

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

RINT

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• reception mode WITH PAPER, your fax refuses all incoming subscribe rs.

To select the reception mode :

ENU :

253 - S

ETUP

+ Sele ct the option WITH PAPER or WITHOUT PAPER and validate your choice with OK.

Remark : The lack of paper is indicated by a beep and a message on the screen.

Then received faxes are stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper in the feeder.

1XPEHURIFRSLHV

You may print incoming doc uments more than once (1 to 99).

To set the number of each document received:

ENU :

254 - S

+ Enter the wanted number of copies and validate with OK.

At each document reception, your fax will print the number of copies requested.

5HOD\EURDGFDVW

Your fax machine (init ia tor) can relay a document , i n other words, transmit a document to your subscribers via a remote fax and wit h a precise relay list. To do this the initia tor fax and the remote fax m u st both have the relay function.

To relay you need to supply the remote fax with the docu m ent and the relay list number. The remote fax will then transmit this document to all subscr ibers belonging to the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, this document is first printed before relay to all subcribers on the list.

To activate relay from your fax machine:

+ insert th e document to relay (refer to pa ragraph Positioning the document, page 5/1), + select MENU 36 - SEND / BROADCAST and validate your choice wit h OK, + enter the remote fax number where you will rela y or choose you r dialling mod e (refer to

paragraph Dialling, page 5/3) and validate with O

+ enter the relay list number used by the rem ote fax and press OK, + you may enter the time you wish to transmit the document next to the current time and press

+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY

press OK,

+ if you wish, you may enter the number of pages of your document before transmitting, + activate re la y by pressing key .

The document in the feeder will be r elayed either immedi ately o r at a lat er ti me (acco rding to your choice) to the remote fa x whi ch will relay the document.

/ R

ETUP

ECEPTION

/ R

ECEPTION

/ REC.

/ NBR OF C

Settings

WITHOUT PAPER

OPIES

3-6

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Settings

)D[RU3&5HFHSWLRQ2SWLRQ

If you have a PC kit, this menu will enable you to select the machi ne you wish to receive the documents on:

•fax,

•PC,

• PC if available otherwise the fax.

For more details, please re port to the instruction manua l provided with this kit. Fax or PC reception (optional)

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Upon arrival your fax has been pre set by default. However, you may adjust it to meet your requirements by resetting the technical para m et ers.

To set the technical parameters:

+ Select the desired parameter and validate with OK, + With the ke ys 5 or 6, modify t he pa rame ter se ttin gs by follow ing the t able below an d

press O

MENU :

257 - S

ETUP

/ R

ENU :

ECEPTION

29 - S

/ PC R

ETUP

ECEPTION

/ T

ECHNICAL

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

1 - SCANNING MODE

2 - S

ENDING HEADER

RANSMISS. RATE

3 - T

CHO PROTECT

4 - E

6 - E

CHO PROTECT TONE

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\Configuration.fm

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

Default value of the scan mode resolution for the documents to be transmitted.

If this paramete r is on, your header will appear on al l documents sent to your subs cri be rs wit h your name, number, date and number of pages.

Transmission speed for outgo ing documents. For a quality telephone line (compatibl e, no echo), communications occur at maximum speed.

However, it may be ne ce ssary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (sate ll ite), the on-line echo may disturb the call.

3-7

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 8 Lundi, 11. juin 2001 5:31 17

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

Settings

7 - COM. DISPLAY

8 - S

TANDBY MODE

ECEPTION HEADER

10 - R

11 - R

ECEPTION RATE

BR OF RINGS

12 - N 20 - C

ORRECTION MODE

NTERNET VALID

70 - I

71 - I

NTERNET ACTIVE

1 - RATE 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5 MINUTES

3 - DELAY 15 MINUTES 4 - DELAY 30 MINUTES 5 - STANDBY PERIOD

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 Í 9

1 - WITH 2 - WITHOUT

6H01 Í 21H59

1 - 7 DAYS A WEEK 2 - MONDAY TO FRIDAY

Choice between transm ission speed displayed and number of the page in progress.

Choosing the printer standby delay: the printe r wil l switch to standby after a de l ay (i n m inutes) of NON-operation or during the period of time of your choice

If this parameter is on, all documents received by your

fax will inclu de the su bscriber ’s header with hi s name, number (if available) fax print date and the page number.

Transmission speed for incoming do cuments. For a quality telephon e line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your machine.

ON, this parameter he lps c orrect the calls made on disturbed telephone lines. It is used when the lines are

weak or too noisy. Transmission times may be longer.

This menu is used to define the period of time for which periodical connections are authorized.

Allows either an automatic 7 da y con nection or only Monday to Friday, (prevents a weekend connection).

72 - D

ATA RATE

MPROVE E-MAIL

73 - I

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200

1 - WITH 2 - WITHOUT

Choice of maximum Internet transmission speed. For a quality telephon e line (compatible, no echo), communications occ ur at the maximum speed.

However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

On, this parame ter lets you automa ti cally register the Internet address of your subscriber fax during a call (if available).

3-8

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Settings

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

RASE MAILBOX

74 - E

EXT ATTACHMENT

75 - T

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

When the fax rece ives an e-mail with an attachment and cannot trea t it, it erases the mes s age of the ISP MBX, prints and transmits to the message sender, a notice of uncomp rehension.

At E-mail reception, the fax does not destroy the MBx message, it prints a notice of uncomprehensi on asking you to recuperate this message with your computer equi pm ent. This parameter is useful only if you have PC equipment. The memory capacity i s limited, you need to empty your MBX or else new messages may not be receive d.

Attachment with or with out proc essing, and printing of incoming Interne t documents.

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Your Internet F@x™ is a new generation machine that will be part of your local network just like a PC. Its built-in local netw ork acccess card will enable you to sen d doc um ents through an SMTP/POP3 local message serve r (in te rnally or externally, depending on the settings of your message server).

To take advantage of a ll the ava il a ble network options, you should m ake the following settings , described in the sections below:

• local network settings, to introd uce your fax machine into your local network.

• message ser vice settings, for all yo ur faxes and E-mails to b e automatically mana ged by your message server.

Caution - Although rather simple, network settings sometimes requires a sound knowledge of

your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below .

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

/2&$/1(7:25.6(77,1*6

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We recommend you to car ry out a manual configuration of your Internet F@x™ machine. The automatic conf iguration of the local netw ork settings may be considered if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present o n the LAN.

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To automatically co nfigure the local network settings

ENU :

2621 - S

+ Choose AUTO an d press OK to con firm. The Interne t F@x™ scans th e local network for a

DHCP or BOOTP server that can assign it its settings dynamically (the message displayed).

+ Once the message SELF-CONF IN PROGR. has disappeared, check for the IP Address,

Sub-network mask and Gateway address. If these are missing, you should carry out a manual configurat io n (see below).

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To configure you Internet F@x™ manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network settings manually

ENU :

2621 - S

+ Choose MANUAL and press OK to confirm.

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MENU :

2622 - S

+ Enter the IP addr ess of you r Internet F@x™ and press OK to confirm.

ETUP

/ N

ETUP

ETWORKS

/ N

ETWORKS

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ L

OCAL NETWORK

Settings

/ C

ONFIGURATION

/ C

ONFIGURATION

/ IP

SS. is

ADDRESS

6XEQHWZRUNPDVN

MENU :

2623 - S

ETUP

/ N

+ Enter the sub-network mask of your Internet F@x™ and press OK to confirm.

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MENU :

2624 - S

ETUP

+ Enter the IP addr ess of the newtork gateway and press OK to confirm.

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MENU :

2625 - S

ETUP

/ N

The Ethernet card of your Internet F@x™ alrea dy has an umodifiable, ye t consultable, IEEE address.

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These names, which ca n be used with the network options, a re use d to identify your Internet F@x™ machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1"

ENU :

2626 - S

M MENU :

2627 - S

+ Enter the selected name (15 characters max) and press OK to confirm.

3-10

ETUP ETUP

/ N / N

ETWORKS

/ N

ETWORKS

ETWORKS ETWORKS

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ L

OCAL NETWORK

/ S

OCAL NETWORK

/ IEEE

ETBIOS NAME

UBNET MASK

/ G

ATEWAY

ADDRESS

1 2

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Settings

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Your F@x™ Internet lets you send and receive documents and E- ma ils from subscribers throughout the wor ld vi a t he Internet network. An E-mail is an electronic message sent by the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server or computer system which allows you to connect to the Internet and your mailbox through your te lephone line.

Before worldwide transmission, you must:

• subscribe to an Internet service provider (ISP),

• chec k that all initialisation par ameters correspond to those provided by your ISP,

• perform t he proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Int ernet connection.

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Your machine is delive red ready to use and preset with an Inte rnet registration and ISP. To take advantage of this offer and create your own E-mail address, all you have to do is return

the registration form:

+ compl ete the Internet registration form provided with your machi ne, + insert this form in the feeder (as for a document transmission), + select MENU : 991 - INTERNET / SUBSCRIPTION / REGISTERING

Sending your registration form (to ISP), is automatic.

Your ISP will provide you with the initialisation parameters to ensure a proper identification with the Internet.

When you receive your Interne t address you may enter it by using MENU: 992 - I

UBSCRIPTION / NEW E-MAIL ADDR.

NTERNET /

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You must define or at least check all the parameters needed to identity yourself with the Internet Your ISP will provide you with thes e para m et er s as soon as you are registered with them.

The parameters are divi ded into 3 categories:

• connection, allows you to identify dial up num ber, identifier and password (h idden on screen),

• E-mail address, allows you to identify your personal mailbox, password and E-mail address,

• server, allows you to identify IP address o f Internet SMTP providers (send) and POP3

3-11

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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(MBX reception) and the address of DNS PRIMARY and DNS SECONDARY pr oviders. The server address is made up of 4 groups of 3 di gits maximum separated by dots.

If the ISP is parameters.

OTHER, the parame ters are automatically given after th e connection and mailbox

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+ select the Internet provider in the list NO ACCESS, PROVIDER_1,or OTHER (for providers not in

the list) or Choosing

+ enter the CALLING NUMBER., press OK, + enter c onnection IDENTIFIER + enter c onnection PASSWORD, press OK,

+ enter Email IDENTIFIER, press OK, + enter Email PASSWORD, press OK, + enter E-MAIL ADDRESS, press OK.

LOCAL NETWORK, and press OK.

NO ACCESS disables access to Internet functi ons.

, press OK,

ENU :

MENU :

91 -

INTERNET / PROVIDER

921 -

INTERNET / INIT / CONNECTION

922 -

INTERNET / INIT / MESS. SERVICE

Settings

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+ enter SMTP Server, press OK, + enter POP3 Server, press OK, + enter PRIMARY DNS, press OK, + enter SECONDARY DNS, press OK,

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The settings are divided into several categories.

• the standard settings defi ne the co nnect io n type and freq uenc e to the Int er net as we ll as the

transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received,

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-12

MENU :

923 -

INTERNET / INIT / SERVERS

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Settings

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Your machine has two types of settings:

• Connection type and frequency to your ISP.

DURING SET TIMES

PERIODIC

ON DEMAND

a. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes give

or take around the requested time.

an Internet connectio n is established every day at 09h00, 12h30 and 17h00

(a)

(default values )

an Internet connection is established every 3 hour s (default value)

an Internet connection is established at your request by

IMMED. ACCESS

• Type of transmission via the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will occur immediately at e ac h transmission request

transmissions will only occur at programmed connections

DURING SET TIMES or PERIODIC

At any moment you may print t he s ettings of your mach ine to know their status.

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MENU :

941 -

INTERNET / SETTINGS / CONNECT. TYPE

+ select one of the connection options DURING SET TIMES, PERIODIC or ON DEMAND pressOK.

Modify standard connection times on set times

ENU :

943 -

INTERNET / SETTINGS / SET TIMES

+ having selected the DURING SET TIMES mode, choose the time to either modify or cance l , + press keys # or 5 or 6 to cancel the time, + enter th e new connection time with the numeric keypad and pre ss OK.

An Internet connection is established every day at 9:00, 12:00 and 17:00 (default valu e s ).

Modify periodic connection per iod

ENU :

943 -

INTERNET / SETTINGS / PERIOD

+ having selected the PERIODIC mode, enter to new c onnection period with the n umeric

keypad (value between 00h01 and 23h59) and press O

An internet connec ti on is established every three hours (default value).

(a.)

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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MENU :

942 -

INTERNET / SETTINGS / TX TYPE

+ Select one of the options IMMEDIATE or DURING connections and press OK to confirm.

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The Internet settings are printed.

These settings may also be printed with the machine’s other settings (refer to paragraph Printing the machine settings, page 5/15).

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This function lets you choose the treatment mode for al l Internet documents stored in your mail box.

You have three choices,

F@X ONLY, lets you poll and print E-mails in your machine.

•

PC ONLY, lets you keep your E-mails in yo ur mailbox for later use with a co mputer (no

• E-mail poll),

SHARE PC lets you:

•

- if PC and fax have two diffe rent addresses, transfer all mail or only those with attachment s to a PC,

- if PC and fax share the same address, use the fax as a printer for E-mails for the PC.

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+ sele ct option F@X ONLY press OK.

All E-mails are polled a nd printed.

MENU :

945 -

INTERNET / SETTINGS / PRINT

96 -

INTERNET / SORT MESSAGES

Settings

0RGHRQO\3&

MENU :

96 -

+ sele ct option PC ONLY press OK.

The E-mails are neither polled nor printed and they ma y be used with a computer. At each connection, th e number of E-mails in your mail box i s displ ay ed on the screen.

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MENU :

96 -

+ sele ct option SHARE PC, press OK.

You may choose to transf er your E-mails to a PC or use the fax as an E-m ai l pri nt er.

To transfer the E-mails to a PC:

+ sele ct option WHITH PC TRANS. and press OK, + enter the E-mail address of the computer you wish to transfer your E-mails press OK,

3-14

INTERNET / SORT MESSAGES

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Settings

+ select your option from the table below and press OK.

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SEND ALL MAILS All E-mails are sent to the PC.

NUSABLE ATTACH.

To use the fax as an E-mail printer:

The fax machine polls and prints the usable E-mails and transfers to t h e P C mailbox all the E-mails containing attachments it cannot use.

+ select option W/O PC TRANS. and press OK, + select your option from the table below a nd va lidate with OK.

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DELETE MAILS

AVE MAILS The E-mai ls ope ne d and read by the fax are not erase d.

At each connection, the num be r of E -mails still present in your mailbox are di splayed on the screen.

The E-mails opened and read by the fa x (w / o at tachment) are erased after fax print.

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The transmission mode (FAX, or AUTOMATIC) can be chosen manually for each transmission or set for all transmissions:

Manual selection of the transmission mode .

+ Press key ECO before launching a tra nsm issi on, select the desired mode then press OK to

enter the subscriber(s).

Set transmission mode.

ENU :

243 - S

ETUP

/ S

END

/ S

/ ECO P

ETUP

/ECO

MENU :

373 - S

END

+ Select the desired option FAX, or AUTOMATIC and press key OK to validate.

ERIOD

FUNCTION

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

,17(51(7&211(&7,21

An Internet connection is made with an ISP. It allows both document sending and reception while connected.

A connection takes place the following way:

• send to one or more of your subcriber’s Internet mailbox, all fax-Internet waiting for transmission. If your sending to a computer, the transmit ted fax will b e received a s an attach ment to an E-Mail.

3-15

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• receptio n of al l fa x-Internet and E-Mails dep osi ted in your personal Internet ma il box.

You may connect ei ther immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

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There are two methods to immediately connect to the Internet:

Access by the Menu,

Direct access,

+ Press twice on key @.

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An automatic connect ion to the Internet depends on how your machine is programmed and more particularly on the standard settings. (refer to parag r aph Standard settings, page 3/ 13 ).

ENU :

93 -

INTERNET / IMMED. ACCESS

Settings

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If you do not wish to use the Internet func ti ons:

ENU :

91 -

• Select NO ACCESS in the ISP list and va lidate with OK.

INTERNET / PROVIDER

3-16

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Date en cours : 11 juin 2001

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Directory

LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

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You may save and if needed load your directory. To proceed, you need to contact your distributor

and purchase the option al kit "Save". This gives you ac cess to functions 161 and 162. refer to

For each subscriber record you are not required to fil l i n ea ch line, only name, tel or E-Mail

address are required:

•

NAME of your subscriber,•TEL, and fax number of your subscr iber,•E-MAIL address, example : jones@address.com,

4-1

paragraph Functions list, page 2/4

• modify cont ents,

• delete,

• print the directory.

For all subscriber records or subscriber lists you may:

• create,

•consult, A subscriber list is made from the subscriber records already stored.

Your fax lets you create a directory by memorizing subscriber records and subscriber lists.

• You may also group several names to build a subscriber list with up to 32 subscriber lists.

• Your machine can store up to 250 subscriber records with names and phone numbers.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

• record NUMBER ASSIGNED, this num ber is automa tically ass igned by the fa x, it allows q uick access to the answering machine,

RATE, for each subscriber you may cho ose your fax transmissio n speed. The availab le rates

• are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per seco nd. With a good te le phone connection, well adapted and without echo, the appropriate rate is the highest one,

If your subscriber number has bo th determine if the doc ument will be sent via the telephone network or via Internet.

TEL and E-MAIL listed, the validation key ( or @) will

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+ Your fax ha s just cre ated a new record, fill in by first entering your subscriber ’s nam e then

validate with O

Remark : You can stop record creation at any time by pressing .

+ enter fax + enter the E -Ma il address of your subscriber, + your subscriber’s ID number will automatically appear on the screen, if you wish to modify

this number you may do so by choosing another free numb er a nd va lidate with O

+ select the appropriate fax transm issi on speed then validate with OK,.

number of your subscriber,

MENU :

11 - D

IRECTORY

Directory

/ ADD N

AME

0HQX 3URFHGXUH

ASSOCIATED KEY

+ enter a fre e letter as an ass ociate d key or sel ect one le tter

displayed on the screen then, val ida t e wit h O

+ If need be, select the appropriate transmission speed to send your correspondents faxes, and

confirm your choice by pre ssing the O

K key.

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A subscriber list is made from the subsc riber records already stored. For each list fill in the foll owi ng lines:

NAME of the list,

•

NUMBER ASSIGNED, this number i s aut o m at ic al l y assigned by the fax. It allows quick access to

• the answering machine,

LIST COMPOSITION, it lists the ID numbers assign ed to the subsc riber record s included in the

• list ,

1. If your unit is connected to a private autoswitch PABX, you may need to insert a pause for dial tone (symbolized by

the sigh / in the number) except if a local prefix is already programmed (see § Local Prefix)

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Directory

• LIST NUMBER, a number lets you identify the li st fi led under (L). A list may include both fax and internet subscribers. The same subscriber ma y be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

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+ your fax m achine has just cr eated a new l ist, fill in by first entering th e name of thi s list

then validate with O

Remark : You can stop list or record creation at any time by pressing .

+ your subs criber list ID number will aut omatically appear on the screen, if you wish to

modify this number you may do so by choosing another free number and validate with O

+ The cursor being on LIST COMPOSITION, press the 4key.

The empty line subscriber records includ ed in this list.

ENTER ELEMENTS appears, you must fill in the ID numb er s assigned to the

+ There are three ways detailled in the table below, to choose and add one or more

subscribers to your list. Then vali da te your choice by pressing O

MENU :

12 - D

IRECTORY

/ ADD L

IST

)URP 3URFHGXUH

+ with the alphanumeri c keypad enter the firs t

subscriber’s name

subscriber ID number

subscriber directory

letters of your subscriber’ s name and conti nue until the whole name is displayed on the screen.

+ enter directly the subscriber’s ID number.

+ press key then select your subscriber.

+ for every subscri ber included in this list repeat the ab ove ste p the n va li date with OK, + the li st ID number will autom atically appear on the screen, if you wish to modify this

number you may do so by choosin g another free number and validate with O

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MENU :

13 - D

IRECTORY

+ select the subscriber list (L) validate your choice with OK,

4-3

/ SEE OR M

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

ODIFY

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+ Sele ct the LIST COMPOSITION menu and press the 3or4key, in order to display the field

ENTER ELEMENTS, and add or delete the correspondent as shown in the table hereafter:

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+ enter t he subscriber ID number you wi sh to add and val idate with

add

+ repeat this step for each added subscriber.

+ place the keys3 or 4, on the number you wish to delete,

delete

+ press key C to de le te the number assigned to the li st, + repeat th ese 2 steps for e ach sub scri ber you wish to dele te from the

list.

+ Validate the new list by pressing key .

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Directory

+ Press key ,

The directory appears in alphabetical order.

+ Select the subscriber record or subscr ibe r list (L) you wish to consult.

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MENU :

13 - D

IRECTORY

The directory appears in alphabetical order.

/ SEE OR M

ODIFY

+ select the subscriber record or subscriber list (L) you wish to modify and validate with OK, + modify the line or lines in the subscriber record or subscriber list and validate each

modification with O

Remark : You may validate your modification by pressing key , but you will exit the menu and may not be able to

modify the following lines.

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MENU :

14 - D

IRECTORY

The directory appears in alphabetical order.

+ select the subscriber record or subscri bers list (L) you wish to delete and validate with OK.

4-4

/ C

ANCEL

Date en cours : 11 juin 2001

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LIASSE 23260972-6.book Page 5 Lundi, 11. juin 2001 5:31 17

Directory

+ Press again the OK key to confirm your deleting.

The record or list is dele ted from the directory.

35,17,1*7+(',5(&725<

You may print all the numbers stored in the directory, including all the existing subscriber record or subscribers lists.

To print the directory,

The directory is printed in alphabetical order.

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You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 250 ent ri es.

The process of importing a directory uses electronic mail as the transfer mecha nism. The electronic file co ntaining the directory is received and processe d as an e-mail attachment .

ENU :

15 - D

IRECTORY

/ P

RINT

Caution - Importing a new directory compl et el y overwrites any existing dire c tory entries.

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The electronic fil e containing the data in t he directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a car riage return character.

)LHOGV &RQWHQWV

Name

Fax number

e-mail address

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the na me should not include the field separator chara ct er.

Your contact’s fax number, without spaces or dots. Can be up to 30 characters long (including any * a nd # characters). This field ma y be left empty, for instance in the case of contacts to whom you only send e-mails and never faxes.

Your contact’s e -mail address. Can be up to 80 characte rs lon g, but m ust not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

4-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Directory

Shortcut key

Speed

A capital letter (A to Z), unique in the directory, which is associated with a specific contac t and enables quick se lection of the latte r. As w ith the two previous fields, thi s field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum spee d. This field may be left blan k if all your fax transmissions are handl ed by a fax server.

Caution - You m ust ente r a valu e f or at le ast one o f t he Fax number or e-mail address field s. To

enter a blank line, ke y in four field separator ch aracters in a row.

For example :

Smith;0123456789;jsmith@i sp .co. uk;J; 8 Jones;01987654321;;@ ;8 O’Connor;0123469874;d.oconnor@hello.net ;U;8

The rate is coded on a nu m b er, see the following board:

Rate code number

600 7 1200 6 2400 5 4800 4 7200 3 9600 2

12000 1 14400 0 33600 8

Caution - Y ou must always enter th e field separator chara ct er, e ven if one or more of the fields are

left blank. In the example ab ove , which uses a semi-co lon as a separator, t he entry for « Jones » lacks both e-mail address and shortcut ke y.

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To import a directory,

ENU :

+ Select WITH to authorise the importation of a directory.

4-6

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17 - D

IRECTORY

/ I

MPORT

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Directory

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(;3257,1*$',5(&725<

You may also export a direc tory from a fax machine as a te xt file, and send it to any ma il client

(be it PC or fax based), in the fo rm of an e -mail attachment entitl e d direc tor yxxx.csv.

To export the directo ry,

+ Confirm by pressing OK.

+ Repeat the procedure as many times as required, for instance to update all your fax

machines or send the same file to several PC users on your local network.

4-7

+ Key in the e-m ail address of the PC or other fax m ac hi ne to whi c h you want to export the

directory. You may e xport a directory t o several fax machine s simultaneously (re fer to

paragraph Dialling, page 5 /3) .

ENU :

18 - D

IRECTORY

/ E

XPORT

+ Select WITHOUT to prevent users from import ing a directory.

To disable importing,

ENU :

17 - D

IRECTORY

/ I

MPORT

Caution - I mportin g a new d irectory compl etely ove rwrites an y exi sting dir ectory e ntries o n

the fax machine. Once your fax machine has a complet e directory, we advise you to disable

importing in order t o protect the data already on t h e fa x.

on your network with the same directory.

+ Repeat the procedure as many times as r equired, for instance to update all the LAN faxes

server, and will automatic ally incorporate the attached file into its directory.

+ Create an e-mail addressed to your LAN fax’ s e-mail address, attach the file to it, and send

+ Your LAN fax will receive the e-mail containing the directory when it connects to the mail

simply directory.csv.

your message via your mail server.

+ Create your di rect ory on a PC in a fi le wh ose struct ure co rrespond s to th at set out abov e.

In order to be recognised as a directory, the file name must include the word directory and

must have a .csv extension. For example : smithdirectory01.csv, jonesdirectory.c sv, or

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

Installation

LIASSE 23260972-6.book Page 8 Lundi, 11. juin 2001 5:31 17

Directory

4-8

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Operation

LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

6(1',1*

(JPEG format).

Your fax is composed of a scanner including two modes of reading original documents: the

flat-bed scanner and th e sheet-feed scanner.

The flat-bed scanner allows scanning bound documents (books, encyclopedia, etc.).

1. Only on the model with a colour scanner.

Via the Intern et, you can sent black and white documents (TIFF format) or colour

The faxes sent via the Switched Telephone Network STN are sent from the feeder or the memory.

Documents sent via Internet are first memoriz ed and sent at the time of Inte rnet connection.

Via the telephone network, all your faxes are sent in black and white.

326,7,21,1*7+('2&80(17

5-1

documents

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17

6KHHWIHHGVFDQQHU

Operation

Paper guide

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Access cover to the flat-bed scanner

Flat-bed scanner top view

+ Place your original documents in the

document feeder:

- fac e down,

- first pag e un der the stack.

+ Set the paper guide to the document

width.

+ Once the operation is over, take your

original documents back on the sca nned document receptacle.

+ Open the access cover of the flat-bed

scanner.

+ Put your original document respecting

its origin, scan side facing the machine.

+ Close the access cover of the flat-bed

scanner.

Caution - If you forgot to position the document to be tran smi tt e d, the addressee will

receive a blank page.

Remark : Since the addressee’s number is generally on the docum ent to be transmitt ed, you ma y also dial before positio-

ning the document.

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You have 4 test modes for docume nt transmissions. The mode choice depends on the type of document to be transmitted:

• Normal m ode, sy mboliz ed by Std at the bottom of the displ ay screen. To be used for good

quality documents, without drawings or small details,

5-2

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Operation

• Fine mode, symbolized by Fine at the bottom of the display screen. To be used for

documents with drawings or small characters,

• Super Fine mode, s ymbolized by SFine at t h e bottom of the di splay screen. To be used for

documents with very fine or sm all character drawings (onl y if fax reception can process),

• Photo mode symbolized by Photo at the bottom of the display screen. To be used for

photographic docu m ent s.

To select the resolution mode:

+ Press key as many times as necessar y to select th e required m ode and thus pla ce an

arrow above the symbol of the chosen mode.

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You can set the contrast if your document is too light or too dark . If the doc ument is light, you must raise the contrast and if it is dark , yo u mu st reduce it.

To set the contrast:

+ Press as many times as necessary to choose the desired contrast. A

indicates the selected contras t.

icon on the s creen

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'LDOOLQJDOSKDEHWLFDOO\

Enter the first le tters of you r subscriber’s n ame with the alphanum eric keyp ad, then add the remaining let te r s until your subscriber’s name is complete.

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press key , Your fax lists the subscribers reco rds and lists in the Di rectory in crescen t alphabetical order,

then

+ use keys 5 or 6of the navigat or to scroll all subscr ibers and the list of subscribe rs for

choice, and choose th e re quired subscriber or subscriber s li st,

+ enter th e subscriber’s or subscriber list assigned number .

The screen displays the name of the subscriber or subscriber list assigned to this number.

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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)URPWKHUHGLDONH\

You may call back a number among the last 10 subscribers fax numbers or Internet pre viously dialled.

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Press key .

The screen displays the last number called.

+ Use keys 5 or 6of the navigator to eventually select another number.

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Press key @ then .

The screen displays the last E-mail address used.

+ Use keys 5 or 6of the navigator to eventua lly select another E-mail a ddress.

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You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only i f the ma chine is p aramete red to send from th e memory

(refer to paragraph Document feed types, page 3/4).

+ enter the fax or E-mail address, or use the Directory or key (refer to above paragraphs), + press key and enter the numbe r of the second subscriber or second subscri bers list, + repeat t his last step for all subscribers or subscriber li sts (maximum 10 subscribers or

subscriber lis t).

Operation

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+ Position the document (refer to paragraph Posit ioning the document, page 5/1) + enter the fax number of your call number or choose your dialling mode ( refer to paragraph

Dialling, page 5/3) then press . The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

+ at the end of transmission the initial screen is displayed.

5-4

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Operation

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This function allows you to transmit a document at a different time. To program a postpone d tra nsmission you need to iden ti fy the subscriber number, transmission

time, feeder type and number of pages.

To delay the transmission time of your docu ment :

+ Position the document (refer to paragraph Positioning the document, page 5/1), + select MENU 31 -SEND / TRANSMISSION, + enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragrap h Dialling, page 5/3) and vali date with O

+ next to the current time, enter the new time and validate with OK, + Adjust the contra st and confirm by pressing the OK key. + select the feed type, FEEDER or MEMORY and validate with OK (refer to paragraph

Document feed types, page 3/4),

+ you may e nter the number of pages before tra n sm issi on and validate with OK, + validate postponed transmission by pressin g ke y .

Your document is stored and will be sent at the new ti me.

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This function allo ws y ou to hear, thanks to the mach ine speaker, the dialling operation during a fax transmission. In that cas e, the maximum transmission rate will be 14400 bps.

This function al lows for example:

• to hear if the subscriber’ s f ax is en gaged and so , cho ose th e moment wh en th e line is cl ear to launch the document transmission,

• to control the communication progress in case of uncertain num be r s, etc .

To take the phone line manually:

+ Place the document in th e fa x feeder. + Press

+ If necessar y, set the sound level with navigator + If not a lready don e, enter t he subscribe r number (o r refer to paragraph From the redial

key, page 5/4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can launch the transmission.

+ Press to launch the document transmission.

If your machine is set in orde r to print a transmission report (refer to paragraph Main settings, page 3/1), for this one, the reduced copy of the document first page will not be p rinted and it notifies you that the communication is manual.

1. To call back one of the last ten subscribers, press before pressing this key.

5-5

or 6 keys.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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75$160,66,219,$7+(,17(51(7

6HQGLQJDSDSHUID[WRDQ(0DLODGGUHVV

+ Position the document (refer to paragraph Posit ioning the document, page 5/1) + press the @ key and enter the addressee’s E-ma il ad dress,

or choose your dialling m ode (refer to paragraph Dialling, page 5/3).

+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/the contrast, page 5/2).

+ press the @ key.

The document is scann ed and m emorized, it will be sent at the time of Internet connection.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment in the TIFF format.

If your subscriber has a fax internet, he will receive a pape r fax.

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Operation

+ Position the document (

refer to paragraph Positioning the document, page 5/1

+ Enter th e addressee’s E-mail address o r choose your dialling mode (refe r to paragraph

Dialling, page 5/3 ).

+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/the contrast, page 5/2).

+ Press key .

The document is scanned and memorized, it will be sent at the next Internet connection.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment (JPEG format).

If your subscriber has a colour fax Internet, he will then recei ve a proper fax.

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You can send a keyed-in message to an E-mail mailbox. You c an a lso a dd an attachment to this keypad message (the atta chment is a scanned paper do cument).

Access by the menu.

ENU :

95 - I

Direct access.

+ Press key @.

Then, to send to E-mail address.

+ Enter the addressee’s E-mail address or choose your dialling mode, (refer to paragra ph

Dialling, page 5/3 ),

+ Enter the address of someone you want to receive a copy of the document (CC:),as

appropriate,

5-6

NTERNET

/ S

)

END

E-

MAIL

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Date en cours : 11 juin 2001

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The document is sca nned and the mail is memo rized. They will be sent at the next Internet

connection.

This function lets you obtain a recap of all documents in queue, for transmission, including those

in deposit or in delayed tr ansmission, etc.

It allows you to:

• consult or modify the waiting que ue. In this waitin g queue the doc uments are coded th e

following way:

Order number in the queue / document status / subscriber’s telephone number.

5-7

75$160,66,21:$,7,1*48(8(6

Your subscriber will receive an E-mail with an attached document.

- If needed, set the con tra st wi th keys

- Press key :

- Select

validate with O

YES for the COLOUR parameter with keys 3 or 4(if it is a colour document), then

+ Add an attac h m en t (sc anned document) to your mail:

- Place t he d oc umen t to be a ttac hed in t he sheet-fe ed scan ner (f ac e dow n, fi rst page unde r

the stack) or on the flat-bed scanner(scan side fac i ng the machine).

Your subscriber will receive an E-mail.

Internet connection.

Then, you can choose bet w e en t w o opt ions:

+ Send directly the keypad mail. Press OK ; the mail is memorized and will be sent at the next

•to move in the text from on e word to another, press key C

•to go to the next line, use key .

navigator.

•to paste a text or a word, use key F4,

•to copy a text or a word, use key F3,

•to insert a line, use key F1,

•to cut a text or a wo rd, use key F2,

•to erase a c h ar acter on the right of the cursor (witho ut moving the cursor), use the key C,

•to er ase a c h ar acter (moving the cursor to th e le ft), use the

•to insert text, use key i,

For this operation, you wil l ge t a true edi tor:

• for the capital letters, use key Shi ft (key

•to move, use keys of the navigator,

+ Enter the object for the mail (8 0 characters max.) and press OK,

+ Enter th e text wi th the alpha betica l keypad (10 0 lines of 80 ch aracte rs) and vali date wit h

Operation

LIASSE 23260972-6.book Page 7 Lundi, 11. juin 2001 5:31 17

3 or 4and validate with OK.

) or key Caps lock (key ),

TRL and one of the keys of the

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

key,

LIASSE 23260972-6.book Page 8 Lundi, 11. juin 2001 5:31 17

Documents may have the foll owing status:

- TX: transmission,

- DOC: in deposit,

- POL: polling,

- REL: retrieval,

- MBX: send to mailbox,

- PMB: mailbo x pol ling,

- TR: ongoi ng com m ands,

- CNX: Internet connection,

- NET: Internet transmission.

• immediately perform a tran smi ssion from the waiting queue,

• print a document in storage, waiting to be transmitted or in deposit,

• print the waiting queue, to hav e the status of each document in qu eue, by either:

- queue order number,

- document name or number,

- time forecasted for transmission (fax),

- operation type regarding the document: transmission from the memory, delayed transmission, deposit,

- number of pages of the document,

- document size (pe rcentage of space stored in memory).

• cancel a transmission request in the waiting queue.

Operation

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MENU :

62 - C

OMMANDS

/ SEE OR M

+ in the w ai ting queue select the required docum ent and validate your choice with OK, + you may now modify the parameters of the given document then validate your modifications

by pressing key .

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MENU :

61 - C

OMMANDS

/ P

+ select the document in the waiting queue and validate your choice with OK or to

immediateley perform the selected transmission.

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MENU :

64 - C

OMMANDS

+ in the waiti ng queue select the desire d doc um ent and validate your cho ic e wi th OK.

5-8

ODIFY

ERFORM

/ P

RINT

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Operation

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The recap document called ** COMMAND LIST ** is printed.

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+ in the wai ti ng queue select the desired do c ument and validate your c hoice with OK.

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Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number.

• For a single call number from the memory, the document is erased from the memory.

• For a mult i call number, only the call num ber in pro gress at the time of the canc ellati on is erased from the transmission queue.

To cancel transmission in progress,

+ press key .

A message will ask you to conf irm cancellation by pressing a secon d time on key , appears on the screen.

+ press key to co nfi rm ca ncellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report and deposit notice, page 3/3), it will print th at the communication was cancelled by the user.

MENU :

65 - C

63 - C

OMMANDS

/ P

RINT LIST

/ C

ANCEL

5(&(37,21

Document receptio n via Internet is automatic at each Internet connection. You can receive either a blac k and white document (TIFF format) or a colour document (JPE G

format). Reception of all documents via the telephone line is done in black and white one at a time at fax

reception.

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1(7:25.3671

Fax reception depends on the param et e r sett ings of your machine:

5-9

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LIASSE 23260972-6.book Page 10 Lundi, 11. juin 2001 5:31 17

5(&(37,219,$7+(,17(51(7

Whatever the document received, reception is automatic at each Internet connection. You can receive black and white or colour document s. Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your

fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically con verted by the F@x to Fax service, if you have a subscription or unti l computer use or automatic transfer. (Refer to chapter

&23<,1*

Your fax offers to print out one or many black and white or color copies of one or more pages.

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Mail sorting

Operation

, page 3/14 ).

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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1) + Press key twice.

You obtain a black and whi te cop y of your original.

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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1) + Press key + Enter the desired number of copies and press OK to validate. + Choo se the FAST, QUALITY or PHOTO resolution with keys 3 or 4, then press OK to

validate.

+ Set the de sired zoo m value 25 % to 4 00 % with k eys3 or 4 and the numerical keypad,

then press O

+ Set th e required o rigin values with keys 3 or 4 th e numerical keypa d and press OK to

validate.

+ Set the required contrast value with keys 3 or 4 and press OK to validate. + Set the re qui red colour saturation val ue wi th keys 3 or 4 and press OK to validate. + Set the required RGB value (0 to 255) for each colour with keys 3 or 4 and the numerical

keypad and press O

K to validate.

5-10

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LIASSE 23260972-6.book Page 11 Lundi, 11. juin 2001 5:31 17

Operation

+ Set the re qui red brightness value with keys3 or 4 and press OK to validate. + Choose the type of paper, NORMAL, THICK with keys 3 or 4 and pr ess OK to validate. + Choose t h e paper tray, AUTOMATIC, UPPER or LOWER with keys 3 or 4 and press OK to

validate.

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You may follow this whole proce dure or exit the settings mode as soon as the y ha ve bee n achieved by pressing key for the black and white copies or key

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+ Position the document (refer to paragraph Positioning the document, page 5/1). + Press key twice.

You obtain a black and whi te copy of your original.

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for the colour copies.

+ Position the document (refer to paragraph Positioning the document, page 5/1). + Press key .

+ Enter the desired number of copies and pr ess OK to validate. + Choose the FAST, QUALI TY or PHOTO resolution with keys 3 or 4, then press OK to

validate.

+ Set the desired zoo m value with keys 3 or 4 and the digital keypad, and then press OK

to validate .

+ Select the paper type "Normal-Thick" with keys 3 or 4. + Press key .

Caution - The modification of the se settings has no effect on the default settings of the

MENU 87. These settings are only valid for the current copy.

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When the copy quality is no longer staisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6/11

Moreover, a high numbe r of controls let you improve the copy quality.

5-11

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LIASSE 23260972-6.book Page 12 Lundi, 11. juin 2001 5:31 17

Setting parameters for the scanners .

Each of the two scanners may be set separately.

RESOLUTION to set the photoco py resolution,

•

ZOOM and ORIGIN settings to reduce or magni fy any p ortion of a documen t by choosi ng the

• origin and value of th e zoom to apply to that porti o n.

CONTRAST to choose the photocopy contrast.

•

SATURATION is used to set the colour stauration level.

•

RGB (Red, Green, B lue). Your m achine lets you perform in dividual settings for the Re d,

Green or Blue colours of any ima ge placed in your original doc u m en t.

BRIGHTNESS is used to make your original document lighter or darker.

•

L/R MARGINS to shift the margins of your origi nal document to the le ft or to the right.

Setting parameters for the printer.

•

BRIGHTNESS is used to choose the copy quality on the printer. PAPER is used to tell your machine what type of paper you use by default.

•

TRAY is used to tell your machine whi ch paper tray shoud be used by default .

•

L/R MARGINS to shift the margins of your docume nt to the left or to the righ t.

Caution - All the settings performed through t his menu will become the machine' s default

settings. To access to the settings

+ Sele ct the scann er (CIS SCANNER for the sheet-fee d scanner, CCD SCANNER for the flat-bed

scanner) or t h e

PRINTER to be set and pres Ok to confirm.

+ use keys 5 or 6 of the navigator to scroll the described hereaf ter settings you want to

modify.

ENU :

87 - A

DVANCED FUNCTIONS

Operation

/ S

CAN. AND PRINT

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Set the desired resolut ion FAST, QUALITY or PHOTO with keys 3 or 4.

+ Validate your setting by pressing key OK.

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Your fax offers you to redu ce or magnify a determin ed part of a document by 25 to 400 %.

+ Enter the desi red zoom value with the num eric keypad (ZOOMING). + Validate your setting by pressing key OK.

If you wish, you can change the origin of the flat-bed scanner (by default, this is the front left angle of the scanner window marked with two arrows)

By entering new values of X and Y given in mm (X < 210 and Y < 297), you will move the scanned zone as shown on the figure below

5-12

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Date en cours : 11 juin 2001

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Remark : This setting is only valid for the copy function.

Operation

LIASSE 23260972-6.book Page 13 Lundi, 11. juin 2001 5:31 17

5-13

Set the desired saturat ion wit h keys 3 or 4.

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+ Validate your setting by pressing key OK.

5*%

The maximum value for each colour (RGB) is 25 5.

+ Select the colour to be modified with keys3 or 4 validate with key OK.

+ Validate your setting by pressing key OK.

Set desired brightness with keys 3 or 4.

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+ Set th e colour with the nume rical keypad (or

+ Validate your setting by pressing key OK.

and

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If you want to shift the side margins of your document to the left or to the right:

+ Adjust the left / right margin shift (in steps of 0.5 mm) with keys3 or 4.

+ Validate your setting by pressing key OK.

+ validate your setting by pressing key OK.

Set the desired contrast wit h ke ys 3 or 4.

&RQWUDVW

+ Select the X and Y coord inates with keys 3 or 4.

+ Set the required coordinate s with the numeric keypad.

+ Validate your setting by pressing the OK key.

scanned area

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 14 Lundi, 11. juin 2001 5:31 17

3ULQWHUVHWWLQJV

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If the printed documen t still appears too dark after sett ing the scanner, you can make it lighter.

+ Set the de sired brightness with keys 3 or 4. + Validate your setting by pressing OK.

3DSHU

Select the type of paper NORMAL or THICK with keys 3 or 4.

+ Validate your setting by pressing key OK.

Remark : When the THICK type of paper is selcted, the printing speed is slowed down.

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Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys 3 or 4.

+ Validate your setting by pressing key OK.

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If you want your printer to aut o m a tically switch to standby mode for the selected time slot:

+ Select YES or NO for sta ndb y with keys3 or 4(if you chose NO, the switching to standby

will be automatic al l da y long).

+ Validate your setting by pressing key OK.

Operation

27+(5)81&7,216

/2*6

The incoming and outgoing logs list the last 30 subscribers (ingoing and outgoing) made by your fax.

An automatic print out will take place after every 30 subscribers. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date an d time of the ingoing or outgoing document,

• subscriber’s number or E-mail address,

• transmi ssion mode (Std, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

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LIASSE 23260972-6.book Page 15 Lundi, 11. juin 2001 5:31 17

Operation

• incoming or outgoing results: noted CORRECT if properly transmitted

information codes for speci al calls (polling, manual subsc ribers, etc.)

• reason for ca ll error (exemple: yo ur subsc r iber does not answer).

To print the logs :

The incoming and outgoing logs are printed on the same pa ge.

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The fax function li st may be printed in two ways, by th e menu or by the key . Printing by the menu:

Printing with the key:

+ press the key .

ENU :

51 - P

ENU :

RINT

52 - P

RINT

/ F

UNCTIONS LIST

/ L

OGS

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At any moment, you may print the list of you r fax’s parameter settings to control any cha nges possibly made to the default parameters.

Printing the machine settings:

Your fax prints the list of stored parameters.

ENU :

54 - P

RINT

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You may memorize a seq ue nce of keys (for example, to send dir ec tl y a fax to one or multiple subscribers, to call this subscriber or to get access to a specific menu, etc.).

This sequence is registe red in one of the keys F1, F2, F3 or F4 (as you want). Then, by pressing one of these keys, you will execute direct ly the registered sequenc e.

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Press key MENU, then F1: you ent er in the menus.

From this moment, all th e key pressings are memorized in the key F1.

+ Press key F1 to register the sequence if you are still in the menus. The sequence

memorizing is automatic if you have already exited the m enu.

Example : to memorize a fax sending to various subscribers in key F1:

/ S

ETUP

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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LIASSE 23260972-6.book Page 16 Lundi, 11. juin 2001 5:31 17

+ Press keys MENU then F1. + Press keys 3 then 1. + Enter the subscriber fax number. + Press key and enter the second subscr ibe r fax number or subscribers list. + Repeat this last step for all subscribers or subscribers lists. + Press key F1: the sequence is memorized.

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Press key F1.

+ Position the document (refer to paragraph Posit ioning the document, page 5/1) + Press the key .

&2817(56

Operation

At any time, you may consult t h e activity counters of your machi ne.

To get access to the counters of the machine:

ENU :

84 - A

These counters indicate the number of:

• printed pages,

ENU :

841 - A

• local copies,

ENU :

842 - A

• transmi tted pages,

ENU :

• received pages.

ENU :

844 - A

DVANCED FUNCTIONS

843 - A

DVANCED FUNCTIONS

/ C

OUNTERS

/ C

OUNTERS

/ C

OUNTERS

/ C

OUNTERS

/ C

/ P

RINTED PAGES

/ L

OCAL COPIES

/ S

ENT PAGES

/ R

ECEIVED PAGES

OUNTERS

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You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL functio n.

Setting the machine for document deposits, you must define the type :

SIMPLE, it may be polled only once from the memory or feeder,

•

MULTIPLE, it may be polled as many times as necessary from the memory

•

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Operation

Setting the mach ine for polled documents,

you must define the poll number, then depending on the type of poll yo u ma y:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multipoll, either immediateley or later.

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+ insert the doc ument to deposit in the feeder, + select MENU 33 - SEND / POL LING TX and validate with OK,

+ choose the type, according to the ta ble below:

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+ select FEEDER or MEMORY,

SIMPLE

+ select the black and white mode and val ida t e wit h OK, + if necessar y, adj ust the contrast and validate with OK, + enter the number of pages that you wish to deposit,

+ select the black and white mode and val ida t e wit h OK,

MULTIPLE

+ if necessar y, adj ust the contrast and validate with OK, + enter the number of pages that you wish to deposit,

+ confirm deposit pressing OK key.

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+ Enter th e number of the party whose document y ou want to poll or choose your d ialling

mode (refer to paragrap h Dialling, page 5/3).

Remark : You can poll several documents using the key.

+ Depending on type of poll you should:

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Immediate poll

Postponed poll

+ Press ,

+ Press OK, + Next to the current time, enter the ti me you wish to poll th e

document and press O

5-17

MENU :

32 - S

END

/ P

OLLING RX

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Operation

,17(5/2&.

There are four restrictions to the use of your fax:

• Interlocking of received documents printing ,refer to paragrap h Fax answering machine, page 3/5,

• Keypad interlocking,

• Numbers i nterlocking

• Printing color interlocking.

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The operator access pa rameters are condifential; they are protected by a four-digit interl ock code that the authoris ed operators mus t know.

To access the interlock code

ENU :

821 - A

DVANCED FUNCTIONS

+ Enter your four-digit interlock cod e on the keypad. + Validate by pressing OK. + Confirm the interlock code by enteri ng t he code one more time. + Press OK to vali date.

Remark : When a code is already registered, the machine asks you first to give the former co de before allowing you to

modify it.

LOCK

/ L

OCKING CODE

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This function allows you to pre vent access to non-authorised pe rsons. An ac c ess code must be entered each time a pe rson wants to use the machine.

To access the keypad unlocking menu

ENU :

822 - A

DVANCED FUNCTIONS

+ Enter the four-digit interlock code with the leypad. + Press key OK to validate. + With keys

or 6 of the navigator, selec t the option WITH.

+ Press key OK to validate.

Remark : After each operation, the machine interlocks automatically.

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This function loc ks diallin g and the numer ical keypa d is disabled . Transmissi ons are only po ssible from numbers included in the directory.

You can still send mails by typing in th e addressee’s address (if this has no num be rs in i t).

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LOCK

/ L

OCK KEYBOARD

Date en cours : 11 juin 2001

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Remark : if you have already set an access code, the unit will first prompt you to key in that code prior to letting you

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Operation

LIASSE 23260972-6.book Page 19 Lundi, 11. juin 2001 5:31 17

5-19

Later you may:

• modify the features of an MBX,

• delete an M BX , only if the MBX is ini tialised and emp ty,

• print the MBX fax list.

• print the contents of an MBX, only possible if the MBX contains one or several documents

(with a star next to the MBX). When the contents of an MBX hav e be en pri nt ed it becomes

empty,

+ Confirm by pressing OK.

modify it.

+ Use the

keys to select WITH.

+ Confirm by pressing OK.

There are 32 mailboxes (MBX), enab l ing you to transmit doc um ents in complete confidence

thanks to an access code (named code MBX), to all subscribers equipped with a fax compatible

to yours.

MBW 00 is public. It is handled directly by the terminal to record the messages of the fax TAD

as soon as this is put into service.

MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents

confidentially.

The use and acces s to M BX 01 - 31 are conditionn ed by the initialisation, defined by a MBX

code (if needed) and a mne nonic (its S.I.D.).

To access the menu for locking colour printing.

+ Key in a four- digit locking code using the num erical keypad.

ENU :

+ Press key OK to validate.

+ With keys

of the navigator, selec t t he option DIRECTORY ONLY.

+ Press key OK to validate.

This function prevents access to colour photocopying and fax transmissions via Int ernet or the

local network. Black and white photocopying and fax transmissions are not affected. An access

code will be requested every time someone wants to use the unit:

825 - A

DVANCED

FUNCTIONS

LOCK

/ L

OCK

OLOR

To access the number interlocking option

+ Enter the four-digit interloc k code with the keypad.

ENU :

825 - A

DVANCED

FUNCTIONS

LOCK

/ L

OCK

OLOR

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23260972-6.book Page 20 Lundi, 11. juin 2001 5:31 17

You may receive and send through an MBX in complete co nfi dentiality. In deposit, the MBX are accessible without a MBX code and all documents deposited in an MBX are added to the ones alre a dy present.

In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:

• deposit a document in a fax MBX,

• transmit to deposit a document in a remote fax MBX,

• perform document poll from a remote fax

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+ sele ct a free MBX out of th e 31 MBX or directly e nter the number of a fr ee MBX and

validate with O

+ sele ct option MAILBOX CODE and press OK.

Value 0000 is always displayed.

+ enter the code of your choice, if needed, and press OK, + sele ct option S.I.D. and press OK, + enter this MBX ’s S.I.D. (2 0 characters max.) and press OK.

The MBX is init ialised. If you wish to ini tialise another, pr es s C and repeat the same procedure.

+ To exit this menu

AILBOXES

press .

MENU :

71 - M

AILBOXES

Operation

/ I

NITIALISE

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MENU :

+ select one MBX out of the 31 MBX or enter directly the number of this MBX, validate your

choice with O

+ enter t h e c ode of this MBX, if the re is one, and validate with OK, + sele ct the menu MAILBOX CODE or S.I.D. then validate your choic e wi th OK, + perform data modification of the menu and validate with OK, + if needed, repeat the last two steps for the other men u.

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5-20

71 - M

AILBOXES

/ I

NITIALISE

LIASSE 23260972-6.book Page 21 Lundi, 11. juin 2001 5:31 17

Operation

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+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, valida te

your choice with O

+ enter the code of this MBX , if there is one, and validate with OK.

All documents found in the MBX a re printed and the MBX is emptied.

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Before deleting an MBX, you need to make sure it is empty, by pri nting its contents.

+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, valida te

you choice with O

+ enter the code of this MBX , if there is one, and validate with OK.

The MBX is deleted and will appear as a free MBX in the list.

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MENU :

ENU :

73 - M

74 - M

AILBOXES

/ C

/ P

ANCEL

RINT

The list gives the status of each MBX.

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insert the documen t in the fax machine’s feeder,

+ select MENU 72 -

AILBOXES

/ POLLING TX and validate with OK,

+ select on e MBX out of th e 31 MBX or e nter direct ly the num ber of th is MBX , valida te

your choice with O

The document is pla ced in the feeder and s aved in the selected MBX.

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+ insert the document in the fax ma chine’s feeder, + select MENU 34 - SEND / MBX SENDING and validate with OK, + enter you r subscriber’s numbe r for MBX deposit or choose your dialling mo de (refer to

paragraph Dialling, page 5/3) and validate with O

+ enter you r subsc riber’s MBX number and press OK, + if you wish to delay transmission, enter the new transmission time next to the current time

and press O

+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY,

and press O

MENU :

75 - M

AILBOXES

/ P

RINT LIST

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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+ if you wish, you may enter the number of pages of your document before transmitting, + validate the transmission request to a remote MBX fax by pressing key .

In case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time.

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+ enter you r subscriber’s number for MBX deposit or choose your dialling mode (refer to

paragraph Dialling, page 5/3) and validate with O

+ enter the sub s cri be r MBX number and press OK, + enter this MBX access code and press OK, + if you wish to delay the poll time, enter the depa rt ure time next to the curre nt t im e, + validat e the MBX poll request by pressin g ke y .

As soon as the remot e fa x is subsc ribed , eit her imme diatel y or l ater, the do cument (s) in the re mote fax MBX are received in your fa x.

MENU :

35 - S

END

Operation

/ MBX P

OLLING

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Maintenance.fm Page 1 Lundi, 11. juin 2001 5:43 17

Maintenance

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To ensure the best operat ing conditions for your fax, it is recom me nded to regularly clean the inside.

For normal usage, p le as e respect the follow ing rules:

• Never leave the cover open unless requir ed.

• Protect the machine from direct sunl ig ht .

• Do not attempt to oil the machine.

• Alway s ge nt ly close the cover and avo id vibrations.

• Do not open th e c ove r w hile printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the machine to lon g in t he pa per tray.

Report to the safety rules in Safety chapter at the en d of the booklet.

6-1

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5(3/$&,1*7+(&21680$%/(6

To access to available percentages:

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Maintenance

ENU : 88 - ADVANCED FUNCTIONS / CONSUMABLES

+ Open the front cover of the prin ter and

take out the cartri dge to be replaced, taking car e not to spill the toner. Do not take out both toner cartridges at the same time.

+ Unpac k t h e ne w cartridge. + Spread in the toner by shaking the

cartridge.

+ Remov e th e protection bar.

+ Install the new cartridge, inserting it

entirely in the printer.

+ Close the fron t cover.

A chip card is provided with the toner cartridges. After replacing a consu ma bl e i n the pri nte r, you need to inform the machine about its features.

6-2

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Maintenance.fm Page 3 Lundi, 11. juin 2001 5:43 17

Maintenance

For this purpose, you must read the chip card provided with each toner cartridge before printing.

+ Inse rt the S martCa rd gaug e into t he appr opriate slot ens urin g that the chip i s orient ed as

shown in the drawing bel ow .

+ The display of the scanner keypad shows the following (assum ing black toner cartridge):

RENEW

BLACK (B) TONER? CONFIRM = OK CANCEL = C

+ Press OK. + The display shows:

OPERATION IN PROGRESS PLEASE WAIT

+ Once the SmartCard has been read, the display shows:

RENEW

BLACK TONER

RECORDED

REMOVE CARD

+ Remove th e SmartCard.

Caution - If the follow ing is displayed, make sure you have properl y inserted the chipcard

supplied with the consumable. Otherwise, contact your supplier.

INVALID CARD

REMOVE CARD

CONTACT YOUR

SUPPLIER

6-3

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Maintenance.fm Page 4 Lundi, 11. juin 2001 5:43 17

5HSODFLQJWKHRLOFDUWULGJHDQGWKHFOHDQLQJUROOHU

+ Remove the scanner fro m its su ppo rt. + Open the upper cover of the printer. + To release the cleaning ribbon and

+ Extract the oil cartridge taking c are to

Maintenance

the oil cartridge, turn both locking levers.

place a sheet of paper under it.

A single drop spilled on one of the printer elements could result in irremediable damages.

6-4

+ Insert the new oil cartridge in its

housing, always taking car e to put a sheet of paper under it.

+ Remove the paper whe n t he c ar tr idg e

is at its new position. The tongue situated on the bottle must b e on the right-hand side.

+ Install the ribbon in its housing, the

visible part of the ribbon must be in front of the oil bottle.

+ Turn bo th loc king leve rs to put t hem

in closed position.

+ Close the upper cover of the printer. + Reinstall th e scanner support on the

printer.

+ Rei ns tall the scann er .

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Maintenance

,QVWDOODWLRQ5HLQVWDOODWLRQWKHRLOFDUWULGJH

+ If after the pre he at in g period the display shows:

REINSTALL THE

OIL BOTTLE

+ Open the upper cover of the printer

+ To release the oil cartridge, turn both

locking levers.

+ Extract the oil cartridge taking care to

place a sheet of paper under it and shake it lightly once or twice

A single drop spilled on one of the printer elements could result in irremediable damages.

6-5

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance.fm Page 6 Lundi, 11. juin 2001 5:43 17

Maintenance

+ Reinstall the oil cartridge in its

housing, always taking car e to put a sheet of paper under it.

+ Remove the paper whe n t he c ar tr idg e

is at its new position. The tongue situated on the bottle must b e on the right-hand side.

+ Turn bo th loc king leve rs to put t hem

in closed position.

+ Close the upper cover of the printer. + Reinstall th e scanner support on the

printer.

+ Rei ns tall the scann er .

6-6

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Maintenance

5HSODFLQJWKHWRQHUELQ

If the "On" red indicator flashes and if the message SEE TONER BIN appears on the fax display, do the following steps in order to replace the toner bin.Open the front cover of the printer by pressing the two buttons situated on each sides (refer to paragraph Printer incidents, page 6/14).

Front cover

+ Remove the toner bin from its

housing.

+ Peel off t he sticker from the tone r

bin and stick it on its opening.

+ Place the toner bin in the plastic

bag.

Toner bin

+ Install the new toner bin in its

housing.

+ Close the fron t cover.

Toner bin

Sticker

6-7

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Transparency

Maintenance.fm Page 8 Lundi, 11. juin 2001 5:43 17

&OHDQLQJWKHGHYHORSPHQWUROOHU

If vertical o r ir regular colour lines appe ar on the sheet d ur ing printing , d o th e following steps in order to clean the development roller.

Piece of trans parency

Maintenance

&/($1,1*

+ Prepare a piece of transparency of

about 5 x 5 cm.

+ keep this piece of transparency away

from foreign objects, like dust.

+ Open the front cover of the printer,

remove the cartridge to be cleaned and avoid spilling the toner. Do not remove tw o cartridges at the same time.

Toner cartr id ge

+ Insert a piece of about 1 cm of the

transparency un der the developme nt roller, on its left-hand side.

+ Slide the transparency to the

right-hand side of the roller.

+ Do it once only.

Piece of transparency

Development ro ller

+ Place the cartridge back in its

housing and close the front cover.

6-8

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Sheet of paper

Brush

Maintenance.fm Page 9 Lundi, 11. juin 2001 5:43 17

Maintenance

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If vertical or irregular colour lines appear on the sheet during printing, see the followings steps to clean the OPC cartridge loading system.

+ Switch off the machine. + Remove th e sca nner and its support

Open the printer upper cover and remove the OPC cartrige.

Photosensitive ribbon

Sheet of paper

Loading unit

+ Place t he OP C cartrid ge on a st a-

ble surface preferably covered with paper, to avoid spilling the toner.

+ Place a clean black protection

sheet on the photosensitive ribbon to protect it f r om light.

+ Use the brush to clean the loading

unit corona. This brush is fixed under the printer front side.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Brush housing

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Maintenance.fm Page 10 Lundi, 11. juin 2001 5:43 17

Toner binBrush

Toner binCover

Maintenance

+ After cleaning, put the OPC

cartridge back into its housing.

+ Close the system cover. + Reinstall the scanner support. + Rei ns tall the scann er .

Remark : The photosensitive ribbon is very sensitive to light. An exposure to an 800 lux intensity of light or more during 2

minutes would damage the photosensitive ribbon. As much as possible, avoid to expose the OPC belt.

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6KHHWIHHGVFDQQHU

When one or more vertical lines appear on transmitted copies or faxes, do the following steps:

+ Open the scanning cover of the

sheet-feed scanner by pressing the open key (A).

6-10

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Maintenance.fm Page 11 Lundi, 11. juin 2001 5:43 17

Maintenance

)ODWEHGVFDQQHU

For an optimum scanning quality, make sure that the glass of the flat-bed scanner is clean. Clean the glass with a solt lint-free cl oth soaked with alco hol.

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+ Clean the transparent scanning

glass (B) with a soft lint-free cloth soaked with alcohol.

+ Close the scanning cover. + Make a copy in order to make

sure that the symptoms are gone.

You can perform this opera tion w hen the quality of photocopie d documents is no longer satisfactory.

ENU : 80 - ADVANCED FUNCTIONS / CALIBRATION

+ Insert a blank page into the sheet-feed scanner and press OK to confir m.

Remark : Since the page you insert will be used to define the quality of subsequent copies, it must be free fr om any

visible defects.

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If the communication fails, the fax advises you of an automatic retry later.

Example of what is displayed:

Current time - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FRI 11 SEP 20:13

Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0142685014 20:18

6-11

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Maintenance.fm Page 12 Lundi, 11. juin 2001 5:43 17

7UDQVPLVVLRQIURPWKHIHHGHU

You have the choice between:

• wait ing until the tra n s mission takes p lace at the give n time,

• restarting the transmisssion immediately by pressing , the document still present,

• abandoning transmission by pressing . To eject the document, press again on .

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You have the choice between:

• wait ing until the tra n s mission takes p lace at the give n time,

• restarting the transmi ssion using the transmission queue (refer to paragraph Immediately perform transmission from the waiting queue, page 5/8) . In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred.

• abandoning the transmission by deleting the corresponding command in the transmission line (refer to paragraph Deleting a transmission on hold, page 5/9).

The fax machine makes at most 5 automa tic redials. Message This message is disp layed when transmission f ailed 12 times in a r ow. All the documents on hold

for transmission are then automatically cleared from the memory o f the fax machi ne . To clear the message

GIVE UP DIALING:

GIVE UP DIALING from th e sc ree n , pre s s .

Maintenance

&RPPXQLFDWLRQHUURUFRGHV

The communication error codes appear in the logs and transmission reports.

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Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call later.

Code 02 - Burnt number

A number is burnt after 6 unsatisfactory transmission attempts. No recall is possible. You have to validate the subscriber ’s num ber a second time: refer to his record in the di rec tory.

Code 03 - User break

A communication has been stoppe d by the user pressing the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated number is not valid: check it. (Exam ple: a delayed transmission was programm e d wit h a one-touch key and this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred at the place where th e document is placed to be scanned, for example, the sheet is jam med.

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Maintenance

Code 06 - Printer default

An incident occurred in the printer part: no paper, paper jam, op ened cover. In the reception mode, this incident appears only if t he rec eption parameter no paper is switched to

APER (refer to paragraph Reception without paper, page 3/5).

Code 07 - Disconnected

The link has been cu t (bad line). Chec k the call number.

Code 08 - Quality

The doucment you sent was bad ly received. Contact your subscribe r to kno w if it mu st be sent again. The disturban ce may have occurred in an unim portant part of the docume nt .

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had not prepared his document (no deposit) or the password entered was incorrect.

Code 0B - Wrong number of pages

There is a difference be tween the number of pages indicated during preparation for the transmission and the number of pa ges se nt: che ck the number of pages in the document .

Code 0C - Received doc u ment error

Ask the subscriber who called you to check the length of his doc um e nt (i t is t oo long to be completely received).

Code 0D - Transmission failed

Ask the sender to retransmi t th e document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full: there are too many received unprinted documents or too many docume nt s in th e tr ansm i ssion line. Print the received documents and delete or transmit immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Put the printer back in working order.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscri ber’s mailbox. The mailbox number doe s not exis t.

Code 16 - No Relay Bcst list Nr x

You requested a document rela y from a remote fax but the fax has not programm e d the list of subscribers requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document re la y from a re mote fax which does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your subscriber. (Example: a fax wanted to poll your fax but there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is too busy.

WITHOUT

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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Code 1B - Transmission failed

During transmission: start again. During reception: ask your subsc ri ber to resend the document.

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Codes 40 and 41 - No answer from provider

The modem cannot conn ect to the Internet service provid er. If the error always occurs, check the supplier’s dial-up number.

Code 42 - Cannot acces provider

The service provider refuses the connec tion, the sercice is temporarily unavai lable. if the error always occurs, check the Internet connection parameters.

Code 43 - Transmiss. server unavailable

Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the errors always occurs, check the Internet e-mail and server para m et er s.

Code 44 - Reception server unavailable

Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the errors always occurs, check the Internet e-mail and server para m et ers.

Code 45 - Provider disconnected

The service is tempo rarily unavailable; try again later.

Code 46 - Trans. server disconnected

The SMTP server for sending m ai l is di sconnected. The service is temporarily unavailable; try again later.

Code 47 - Reception server disconnected

The POP3 se r ver for mail reception is dis connected. Th e service is temporarily un available; try again later.

Code 48 - Disconnection from Internet

The service is tempo rarily unavailable; try again later.

Code 49 - Cannot connect to Internet

Check the call number and eventually the associated prefix of the machine. To check the Internet pa rameters, print them by pressi ng in turn the keys M

Maintenance

ENU, 9, 4, 5 and OK.

35,17(5,1&,'(176

(UURUPHVVDJHV

If the colour printer has one of the problems described below, the signal "On" flashes red, and you can’t use your fax temporarily. The correspo ndi ng message is displayed on the screen.

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Maintenance.fm Page 15 Lundi, 11. juin 2001 5:43 17

Maintenance

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DRUM JAM

Open the cover. Remove the sheet at the OPC cartridge level.

REPLACE FUSER INSERT GAUGE CARD

REPLACE RIBON INSERT GAUGE CARD

Replace the heater (call the customer service)

Replace the ribbon. To proceed, refer to parag raph Setting th e OPC cartrid ge,

page 1/3.

REPLACE KIT INSERT GAUGE CARD

Change consumable kit (oil cartridge, cleaning ribbon) To proceed, refer to the fol lo w in g para graph:

Replacing the oil cartridge and the cleaning roller, p. 6/4

REPLACE BLACK TONER BLACK, YELLOW, MAGENTA OR CYAN

Replace the toner cartridge. To proceed, refer to parag raph Replacing the toner cartriges,

page 6/2.

INSERT GAUGE CARD

CLOSE FRONT COVER Close the front cover of the printer.

CLOSE UPPER COVER Close the upper cover of th e printer.

CLOSE REAR COVER Close the bac k cover of the printer.

NO PRINTER

Check the printer to scanner connection. (refer to paragraph Printe r connection, page 1/8).

PAPER EMPTY

Install the paper tray. Fill in the tr ay w ith the required format pap e r.

OVERHEATING Wait until the printer is available again.

CHECK FUSER Check the heater (call the customer Service).

PAPER JAM INSIDE

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Open the tray. Remove the jammed shee t.

6-15

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance.fm Page 16 Lundi, 11. juin 2001 5:43 17

0HVVDJH $FWLRQ

Maintenance

PAPER JAM EXTERNAL TRAY

PAPER JAM INTERNAL TRAY

Open the cover. Remove the sheet jammed in printing.

Open the cover. Remove the sheet jammed between the tray and the heater.

CHECK ROLL Chec k the cleaning ribbon installat io n (call the customer Service ).

CHECK RIBBON

Check belt cartridge. To proceed, refer to parag raph Setting the OPC cartridge,

page 1/3

CHECK TONER BLACK, YELLOW, MAGENTA, CYAN

CHECK PAPER TYPE

Check the indicated cartridge installation. To proceed, refer to parag raph Setting the four colour toner

cartridges, page 1/2

Check paper meets the requirements. The paper used must respect the follow i ng features:

• 60 to 80 g/m

(standard paper).

• special transparencies for laser printers.

• 90 to 160 g/m

(thick paper).

Caution - Ne ver use ink-jet paper.

SEE TONER BIN

Toner bin is full, replace it (refer to paragraph Replacing the toner bin, page 6/7).

CHECK PRINTER:XX

Disconnect the terminal a nd pl ug i t ba ck again. If the problem persists, cont ac t your supplier.

REINSTALL THE OIL

CARTRIDGE

Check the oil cart ridge To proceed, refer to the follow in g para gra ph:

Installation / Reinstallation the oil cartridge, p. 6/4

PAPER SIZE ERROR Chec k th e paper size (A4, letter, ...).

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When a sheet is jammed, the following message is dis p layed on the sc r een:

• printer tray jam,

• internal jam,

• external jam,

• drum jam.

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Maintenance.fm Page 17 Lundi, 11. juin 2001 5:43 17

Maintenance

If jams ofte n occur in a spec ific par t of th e unit, the latte r needs to be ck ecked, cleane d or repa ired. To avoid this, check if your choices correspond with the printer programing, such as for the paper

type etc. The figure b elow show s the pap er track i nside the print er (le ft-hand side se ctionn al view) . Locate

the belt cartridge, the paper tra y and the 4 toner cartridges attachment unit (C, M, J and N). The paper track is indicated by the bold line ending with an arrow.

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Remove the printer paper tra y.

+ Remove the jammed paper. + Make sure the sheet is not cru mpled and the tray is n ot overloaded. + Plac e the tray back in the printer.

Remark : To avoid damaging the ribbons, remove the jammed paper without tearing it up. If you leave a p eace of

paper inside, it may block the mechanism and create other jams.

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+ Open the printer back cover. + Remove the jammed paper, pulling it toward you. + If you remove the sheet without tearing it up close the

printer back cover.

6-17

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+ If you can’t remove the paper, open t he

upper cover and press both ribbon’s attachment le vers.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance.fm Page 18 Lundi, 11. juin 2001 5:43 17

+ To remove the paper, pull it forward from the back outlet, and not from the upper outlet.

(To prevent the ribbons fr om bei ng stained by the unfixed toner).

+ Put b oth levers in their initial po s ition. + Close the pri nt er upper cover, then the printer bac k cover. + Rei nstall the scanner and its supp ort on the prin ter.

Maintenance

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Maintenance

6&$11(5,1&,'(176

6KHHWIHHGVFDQQHUSDSHUMDP

When a paper jam occurs, the foll ow i ng m essage appears on the control panel screen REMOVE

OCUMENT.

If jams ofte n occur in a spec ific par t of th e unit, the latte r needs to be ch ecked, cleane d or repa ired.

+ Open t he scanning cover of the s heet-feed scanner by pr e s si ng key (A).

+ Rem ove the jammed p ap er (B) withou t tearing it up. + Then, close the scanni ng cover of the sheet-feed scanner.

6-19

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0,6&(//$1(286,1&,'(176

At switch-on nothing appears on screen

Check that the mains cable is pl ugged in, and check the mains plug if ne ce ssary.

The message Check that the power swit ch of the printer is in the I (On) position (refer to paragraph Printer

connection, page 1/8). The fax does not d etect t he presence of your inserted d ocument . The mess age

appear on the scre en. At the start and during scanning,

signal is red.

Remove the document or press key . Check the thickness of the document (30 sheets of paper of 80 g/m Iron out the sh eets if needed. Help the sheets along.

The fax machine does not receive any faxes

Check that the telephone line cable is correc tl y pl ugged in and that there is a tone signal on the telephone line.

• If the message that the printer connec ti on cord is correctly plugged into the printer’s and fax’s jack.

You receive a blank page

Make a photocopy of a document ; if it is correct then your fax is functioning normally. Call back the subscriber and have him resend the document. It was probab ly sent with the sheet inserted backwards.

You cannot send a fax

Check that the telephone line cable is correc tl y pl ugged in. Check tonality by pressing key .

NO PRINTER is displayed.

NO PRINTER is displayed on the screen, check if it is switched on, a nd check

Maintenance

READY does not

REMOVE DOCUMENT appears on the screen and the "On"

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Maintenance

&+$5$&7(5,67,&6

Device type: Office colour fax machine, fast operation with all group 3 devices according to ITU-T recommend ations.

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Dimensions not including receptacles: Width: 495 mm

Depth: 490 mm Height: 593 mm

Weight: Aproximately 46 kg Power supply: 220-240 V - 50-60 Hz - 5 A Power consumption (max values): 45 W (standby)

55 W (operation) (750 W during printing)

Operating temperature: +10°C to 35°C Operating humidity : +20% to 80% RH (non condensing) Original document size: Width: 216 mm max .

Height: 297 mm Thickness :0.05 mm to 0.15 mm (1 sheet) 0.06 mm to

0.12 mm (several sheets)

Document feeder: Max. capacity : paper stack he ight 5 mm (i.e. 50 sheets

typically (80g/m

Reception format (A4): Width : 210 mm

Length : 297 mm

Paper reception: Plain paper (copier type (80g/m Paper tray capacity: 260 sheets max. (80g/m Additional tray (optional) 1 addi ti onal tray: 250 sheets Transmission procedures: In ac cor da nce with UIT-T recommendations for group 3

Possible phone line connections: To all Public Switched Telephone Networks (or equivalent) Scanned image analysis Sheet-feed scanner : 300 dpi

Reading system: Optronics reading, CIS (sheet-f ee d scanner) and CCD

Print type: Laser printing on plain pa per Communication rate: For group 3:

The effective transmission duration for an A4 page ranges from a few sec onds to approx. one minute (depending on the l ine qua li ty, the modem speed, the quant ity of information in the origina l a nd the resolution)

(*)

(*) Without taking into account the initialisation exchange procedure.

fax machines

Flat-bed scanner : 600 dpi Printer : 600 x 600 dpi

(flat-bed scanner)

33600/14400/12000/9600/7200/4800/2400 bps

))

)

Installation

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

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Maintenance.fm Page 22 Lundi, 11. juin 2001 5:43 17

Maintenance

Coding types: MH (Modified Huffman)

MR (Modified Read) MMR (Modified Modified R ead)

Internet general specifications: TCP/IP/PPP protocols

SMTP/POP3/MIME protocols for e-ma il TIFF-F and JPEG file format

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OPC belt: Up to 50 000 plans Colour toner cartridge: Approximately 6000 pages at 5% Black toner cartridge: Approximately 16 000 pages (l etter ITU. 01) Storage of consumable drum and toner: Temperature:

Humidity:

5 to 35°C, 24 months in original packa gi n g. 20 à 85% RH (no condensation)

6-22

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LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17

Safety

6$)(7<

This unit must not be installed on the floor.

Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model).

If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply.

If your unit works with a batt ery, replace it only with t he same type of battery or an equivalent type recommended by the manufacturer.

Warning: incorrect re placemen t of the battery m ay ca use an explosi on. Re place

Used batteries must be disposed of following the manufacturer’s instructions. Depending on the model, the unit’s mains plug may be the only way to discon nect

the unit from the power network. Th erefore you must respect the following:

• Your unit must be connected to a mains outlet located nearby.

• The mains outlet must remain easily accessible. Your un it is delivere d with a power cord i ncluding a plug which, dependi ng on the

model, may be:

• without earth (the symbol on the warning label).

• with earth (no symbol on the warning label). It is imperative that a power plug

with an earth be connected to a wall outlet with an earth.

The European version of this unit includes the stamp, following the 73/23/CEE, 89/336/CEE and 93/68/CEE directives.

SAFETY WARNING

only with the same or equivale nt type re commended by the manuf ac-

turer. Dispose of used batteries according to the manufacturer’s instructions.

Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Operation

If the machine is powered when you remove the

APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1

Date en cours : 11 juin 2001

\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\Sécurité.fm

upper cover, be careful with the two following dangers:

• Laser beam interception by hum an eye can produce irremediable injuries.

• Human contact with parts electrically powered can produce a very dangerous electric shock.

7-1

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Safety

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COUV 23260972-6.book Page 1 Lundi, 11. juin 2001 5:30 17

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Black Toner cartridge: 23332523-8 Magenta Toner cartridge: 23332525-9 Yellow Toner cartridge : 23332526-2 Cyan Toner cartridge : 23332524-1 Maintenance Consumable Kit: 233325 20-9 BELT Consumable Kit: 23332521-7

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\3 COUV38xx.fm

COUV 23260972-6.book Page 1 Lundi, 11. juin 2001 5:30 17

*23260972-6*

User’s guide

27, rue Leblanc 75512 PARIS CE DE X 15 - FRANCE

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFC 23260972-6_38xx Sagem GB\4 COUV38xx.fm

http://www.sagem.com

Sagem MF FAX 3830, MF FAX 3850 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual