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User’s manual
Date en cours : 11 juin 2001
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COUV 23260972-6.book Page 3 Lundi, 11. juin 2001 5:30 17
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Flat scanner access
cover
Flat scanner glass
Scanning cover
Unit
Chip card reader
Ingoing document s
tray
Adjusting paper guide
Outlet for printed sheets
Printer upper cover
Open button
of the printer front cover
Printer front cover
Printer paper tray
Outgoing documents
feeder
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LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17
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1. Signal"Fax Messages":
On: set as fax answering
Flashing: message received as fax answer
2. Icon "Line" :
On: communication in progress
Flashing : establishment of communication
3. Scan mode (Std, Fine, SFine, Photo
4. Memory storage (0 to 100%)
5. Icon "paper jam" printer
6. Icone "Toner" supply :
On : end of toner
Flashing : toner almost empty
7. Contrast indicator
8. Signal "color"
9. Signal "On":
Green : Unit switch on
Red : incidents
10.Key : choice of scan mode resolution
11.Key : call a number (or Abr.Num) in the
directory
12.Key : E-mail attachment
13.Cont rast setting
14.Key : print functions list
15.Key : sending a fax to several call numbers
16.Key : manual transmission
17.Key : automatic recall of last number dialed
ECO : ecomomy period transmission
18.Key
19.Numeric keypad
20.Key : stop current operation
21.Key : tran smission for fax bl ack and white
and local copy
@: tansmission for fax Internet
22.Key
23.Key : colour copy or tran smission for
internet
24.Key OK : validation of selection displayed on
screen
MENU : access to various functions
25.Key
26.Navigation keys
27.Key
C : Return to previous menu to correct
your entry
28.Alphanumeric keypa d
2.
1.
Line
4.
3.
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Fax
Messages
SFine
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Photo
Std
Fine
Resolution
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Date en cours : 11 juin 2001
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20.
LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17
Date en cours : 11 juin 2001
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LIASSE 23260972-6.book Page 1 Lundi, 11. juin 2001 5:31 17
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Unpacking the printer 1-1
Printer installation 1-1
Installation requirements 1-1
Setting the consumable i te ms 1-2
Setting the paper reserve 1-5
Installing the additionnal paper tray (d epending on model) 1-6
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Unpacking the scanner 1-7
Scanner installation 1-7
Setting the deta chable items 1-7
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Printer connection 1-8
Telephone and lan connection 1-9
Power line connection and switch on 1-9
Updating the consumables 1-9
Installation
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Presentation 2-1
The navigator 2-1
The display screen 2-3
Access to functions 2-3
Step by step function ac cess 2-3
Direct access by numb er 2-4
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Before transmission 3-1
Date/Time 3-1
Your fax number 3-1
Name 3-2
Type of network 3-2
Geographical se tt ings (depending on model) 3-2
Local prefix 3-3
Transmission report and de posi t no tice 3-3
Economy period 3-4
Document feed types 3-4
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LIASSE 23260972-6.book Page 3 Lundi, 11. juin 2001 5:31 17
Sheet feed scanner 5-2
Flat-bed scanner 5-2
Choosing the resolution/the contrast 5-2
Resolution 5-2
Contrast 5-3
Dialling 5-3
From the directory 5-3
From the redial key 5-4
To multiple call numbers 5-4
Transmission via the Public Switched Telephone Network (PSTN) 5-4
Immediate t r ansmission 5-4
Delayed transmission 5-5
Transmission with dialling follow-up 5-5
Transmission via the Internet 5-6
Sending a paper fax to an E-Ma il address 5-6
Sending a colour document to an E-Mail address 5-6
Sending a keyed-in message to an E-Mail address 5-6
Transmission waiting queues 5-7
Consult or modify the waiting queue 5-8
Immediately perform transmission from the wa it ing queue 5-8
Printing a document in waiting or in deposit 5-8
Print the wai ting queue 5-9
Deleting a transmi ssion on hold 5-9
Cancelling transmiss i on in progress 5-9
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Reception via the Public Switched Telephone Network (PSTN) 5-9
Reception via the Internet 5-10
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Local black and white copy 5-10
Standard copy 5-10
"Sophisticated" copy 5-10
Colour copy 5-11
Standard copy 5-11
"Sophisticated" copy 5-11
Specific settings for the copy 5-11
Scanner settings 5-12
Printer settings 5-14
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Logs 5-14
Printing the functions list 5-15
Printing the machine settings 5-15
Memorizing a sequence of keys 5-15
Counters 5-16
Deposit and polling 5-1 6
Place a document in deposi t 5-17
Polling a deposited document 5-17
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LIASSE 23260972-6.book Page 4 Lundi, 11. juin 2001 5:31 17
Entering the interlock code 5-18
Keypad interlocking 5-18
Number interlocking 5-18
Locking colour printing 5-19
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MBX Management 5-20
Initialising a MBX 5-20
Modifying the features of an MBX 5-20
Print the contents of an MBX 5-2 1
Delete an MBX 5-21
Print the MBX list 5-21
MBX deposit in a remote fax 5-21
MBX polling from a remote fax 5-22
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General 6-1
Replacing the consumables 6-2
Replacing the toner cartriges 6-2
Replacing the oil cartridge and the cleaning rol ler 6-4
Installation / Reinstallation the oil cartridge 6-5
Replacing the toner bin 6-7
Cleaning 6-8
Cleaning the development roller 6-8
Cleaning the loading unit 6-9
Cleaning the scann er’ s re ading devices 6-10
Scanner calibration 6-11
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Communication errors 6-11
Transmission from the feeder 6-12
Transmission from the memory 6-12
Communication error codes 6-12
Printer incidents 6-14
Error messages 6-14
Printer paper jam 6-16
Scanner incidents 6-19
Sheet-feed scanner pape r ja m 6-19
Miscellaneous incidents 6-20
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Unit characteristics 6-21
Consumable Characteristics 6-22
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LIASSE 23260972-6.book Page 5 Lundi, 11. juin 2001 5:31 17
Installation
This unit has been designed in accordande with European standards I-CTR37 and CTR21,
it is designed for connection to the Public Switched Telephone Network (PSTN). In case of
any problems, first contact your Supplier.
The mark CE attests that the products comply with the essential requirements of Directive
R&TTE 1999/5/EC, for user safety, in accordance with Directives 73/23/EC for electromagnetic interference, in accordance with Directive 89/336/EC.
And that it makes ef fic ient use of th e radio s pectru m allo cated t o terrestr ial communi catio ns.
The manufacturer decl ares that the pro ducts are ma nufactured in a ccordance with AN NEX II
of Directive R&TTE1999/5/EC.
-5-
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LIASSE 23260972-6.book Page 7 Lundi, 11. juin 2001 5:31 17
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Thank you for purchasing this new generation comm unication terminal. Bo th a colour laser fax
machine and a terminal with access to the Internet, your machine is the answer to all your most
demanding professional needs.
This User’s Manual presents the two models in the range :
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It combines power, user-friendl iness and simplicity thanks to i ts navigator, its multitask access and
direct access directory.
The colour laser printer le ts you print and receive colour documents.
Its two scanners (sheet-feed and flat-bed), let you send a c olour document and use your ma chine as a
true black & white and col our c opier.
The flat-bed scanner lets you send portions of bound docum en ts wit h a better resolution.
Model without LAN function.
Model with LAN function.
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Installation.fm Page 1 Lundi, 11. juin 2001 5:42 17
Installation
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Check the presen ce of the following it ems:
• 4 toner cartridges:
-Black (K)
-Yellow (Y)
- Magenta (M)
- Cyan (C)
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When choosing the place to install your printer, please consi der the following points:
• The telephone and earth sockets must be less than 2 meters from the printer, otherwise an
extension cord will be require d.
• To access the printer easily, leave a space of about 10 cm at each side and in the rear of the
machine. The front of the printer must always remain clear.
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• Do not place the printer in direct sunlight, near radiato rs, air conditioning and in general in
areas that are too hot, dry, damp or dusty.
• Avoid are as wi th fre qu ent vibrations.
• Avoid areas where water or other produc ts could accidentally spill on t he printer.
• Never try to access the hot parts (heater), or try to rem ove the cover (laser beam).
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Your printer has 4 colour toner cartridg es: Cya n, Mage nt a, Yellow and Black.
To install the starting cartridges :
+ Open the front cover of the print e r .
+ Remove the cartridges from their packaging.
+ Repeat the following steps for each colour toner cartridge.
Caution - A colour label identifies each cartridge. Place the cartridge in the housing with the
corresponding colour label. Exert no pressure when you insert the cartridge in the housing. Check
that you insert the cartridge of the rig ht col our.
Installation
+ Gently shake the cartridge sideways to
event out the toner.
+ Install the toner cartridge. Align the
cartridge and slid it entirely in the
printer.
1-2
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+ Remov e t he protection bar.
+ Each cartridge is inserted in the housing
which has the corresponding colour label
(E).
Installation.fm Page 3 Lundi, 11. juin 2001 5:42 17
Installation
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Caution -
protective packaging unt il yo u are re ady to install it. Ha ndle it carefu lly. Fingerpri nts, o il stai ns
and scratches damage the p ri nt quality.
Do not place the OPC cartridge in direct lighting and sunlight. Store it in its
Caution - Make sure the front cover is completely open, so that you can move slightly the
cartridges forward, and leave a space to install the OPC cartridge. If the front cover is not
completely open, you may damage the OPC cartridge.
+ Open the upper cover of the printer.
+ Proceed in order to the following steps:
+ Pivot both l ever locks upw ard (one on
each side) before setting up the OPC
cartridge.
+ Hold the OPC cartridge above the
printer, and place its pegs in the
corresponding slots of the lever locks.
Place the OPC ca rtridge wi th its whit e
tooth wheel on the right-hand side, and
with its green side facing you.
the fax machine by engaging the two
pins in their respective holes.
1-7
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+ Plug end of th e connec tion cord (3) in to the jack of t he fax machi ne (F) an d the o ther end
into the printer’s jack (C).
+ Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end
into the printer’s jack (D).
Caution - Plug only the power pack supplied with your machine into the port (A) by means of
the main power cord (2).
1-8
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Installation
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+ Plug end of the tel ephone line (4) into its jack o n the fax machin e (E), an d the oth er end
into the wall telephone socket.
+ Plug end of t he LAN cord ( as provided by your n etwork administr ator) into port (H) o f
your fax machine a nd the other end into your local network port dedica ted to your fax
machine.
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Caution - Refe r to safety procedures in the Safety Chapter.
+ Plug end of th e main p owe r cord (1) into the jack of the fax (B ), a nd the o ther end i n the
wall outlet
+ Set the switch (G) (depending on model) to position 1 (On).
After a few seconds, when the printer has warmed up, the date and time will appear.
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A chip card is delivered with the consumab les. This card initiali zes the system which e nables you
to know at any time the toner ca rtri dges consumption level.
After installing all the consu ma bl es i n the pri nte r, you ne ed to inform the machine about the ir
features.
For this purpose, you must read the chip card provided with the machine , before using it.
The screen indicates:
INIT
INSERT GAUGE CARD
+ Insert the chip card (or gauge card) in the card reader as showen below:
LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17
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Enter the main menu.MENU
Quick usage
Select the next line in the menu.
Select the previous line in the menu.
Go to the following menu.OK
Return to the previous m en u.C
Confirm and exit from the current menu.
Exit without confirming from the current
menu.
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Moving left or right.34
6
5
Confirm your entry.OK
Delete a charac ter by mov ing the curso r
to the left
Delete a char ac ter on the left of the
cursor without moving the cursor.
2-2
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LIASSE 23260972-6.book Page 3 Lundi, 11. juin 2001 5:31 17
Quick usage
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Confirm your entry and return to the
initial screen.
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The screen has 4 lines of 20 characters.
The cursor shows the line you selected.
F
----
FUNCTION
1DIRECTORY
2 SETUP
3 SEND
For menus with more than three choices, use the arrows
next (hidden) lines of the menu (4, 5, 6 etc.).
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5 or 6 of the navigator to obtain the
Access to functions may be achieved in two wa ys.
• S t e p by step function access.
• Direct function access,
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You may print the function li st (key ) to know the number of a function.
The following example describes how to enter your name so that it prints out as a header on your
fax (name of this function S
+ Press the MENU key, th e functions list appears, mov e the cursor , with the 5 or 6
navigator arrows to place it in front of the line desired..
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LIASSE 23260972-6.book Page 4 Lundi, 11. juin 2001 5:31 17
+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the
sub-function desire d.
F2
----
SETUP
1DATE TIME
2YOUR NUMBER
3YOUR NAME
+ Validate your choice by pressing OK.
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You may print the functions list (key ) to know the number of a function.
From the stand-by mode:
+ Press the MENU key, an d enter the numbers of the requi re d functions one after another.
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Quick usage
MENU :
ENU :
M
ENU :
M
M
ENU :
ENU :
M
ENU :
M
ENU :
M
M
ENU :
MENU :
ENU :
M
ENU :
M
M
ENU :
MAINMENU 1 : DIRECTORY
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11
- ADD NAMEPhone number direct ory fi ll inp. 4/2
12
- ADD LISTEnter the broadcasting li stp. 4/3
13
- SEEOR MODIFYName modification in the directoryp. 4/3
14
- CANCELName delection in the directoryp. 4/4
15
- PRINTDirectory printingp. 4/5
16
- SAVE/LOADStore the directory on a chip cardp. 4/1
161
162
17
18
SAVESave the directory on a chip ca rdp. 4/1
LOADLoad the directory from a chip cardp. 4 /1
- IMPORTEnable/disable e-mail importp. 4/6
- EXPORTExport directory e-mailp. 4/7
MAINMENU 2 : SETUP
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21
- DATE TIMEDate / time settingp. 3/1
22
- YOURNUMBERTelephone or fax numberp. 3/2
23
- YOURNAMEUser namep. 3 /2
24
- SENDSend
241
242
243
SEND REPORTSending report printing type
MENU 371)
(see
MEMORYSEND.Sending from scanner or me mory
MENU 372)
(see
ECO PERIODSetti ng e co nom y period nbr
(see
MENU 373)
2-4
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LIASSE 23260972-6.book Page 5 Lundi, 11. juin 2001 5:31 17
Quick usage
MAINMENU 2 : SETUP
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MENU :
25
- RECEPTIONReception
253
254
255
256
257
ENU :
26
M
261
2611
262
2621
2622
2623
2624
2625
2626
2627
ENU :
28
M
ENU :
29
M
M
ENU :
20
201
202
203
a. Depending on model.
REC. WITHOUT PAPERAcceptance of re ception without paperp. 3/6
NBR OF COPIESNb of copies for received documentsp. 3 /6
FAX TADFax answering activati onp. 3/5
ANSWER CODERemote contro l enquiry code selectionp. 3/5
PC RECEPTIONChoice for PC reception
- NETWORKSNetwork
TEL. NETWORKp. 3/2
NETWORK TYPENetwork type select io n (PABXOR PSTN)p.3/2
LOCALNETWORK
CONFIGURATIONConfiguration mode sel ec ti on
IP ADDRESSIP address of the terminal
SUBNETMASKSub-network mask
GATEWAYGateway address
IEEE ADDRESSIEEE address of the terminal
NETBIOS NAME 1Netbios Name 1p. 3/10
NETBIOS NAME 2Netbios Name 2p. 3/10
- PRINTPrint settings list (see MENU 54)
- TECHNICALTech nical parametersp. 3/7
- GEOGRAPHICGeographical settings
COUNTRYThe country you select will set the network
NETWORKSets the network individually
LANGUAGESets the language individually
(a)
(a.)
(a.)
(a.)
language and corresponding keyboard
(a.)
(a.)
(a.)
(a.)
(a.)
(a.)
(a.)
p. 3/7
p. 3/10
p. 3/10
p. 3/10
p. 3/10
p. 3/10
p. 3/2
p. 3/2
p. 3/3
MAINMENU 3 : SEND
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MENU :
31
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M
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ENU :
ENU :
ENU :
ENU :
ENU :
ENU :
- TRANSMISSIONDelayed transmissio n and broadcastingp. 5/5
32
- POLLING RXPolling a docume ntp. 5/17
33
- POLLING TXInserting a document to be pol le dp. 5/17
34
- MBX SENDINGSending to a MBXp. 5 /21
35
- MBX POLLINGPolling of a MBXp. 5 /22
36
- BROADCASTSending of broadcastingp. 3/6
37
- SETUPsee MENU 24
371
372
373
SEND REPORTSending report printing typep. 3/4
MEMORY SEND.Se nding from feeder or memoryp. 3/4
ECO PERIODSetting econ om y pe riod nbrp. 3/4
MAINMENU 4 : FAX TAD
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MENU :
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ENU :
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ENU :
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LIASSE 23260972-6.book Page 2 Lundi, 11. juin 2001 5:31 17
Settings
To save your fax number:
+ Enter your fa x num ber (20 digits max.) and validate by pressing key OK.
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Your fax offers to print out your name on every document it transmits if you saved your name and
if the machine is set with
SENDING HEADER (refer to paragraph Technical parameters, page 3/7 ).
To save your name:
+ Enter your name (20 characters max) th en validate with the key OK.
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You may connect your fax to either a PSTN or private network like auto switch exchange PABX.
You must define for examp le the network the most conveni ent.
To select the type of network:
ENU :
2611 - S
M
ETUP
/ N
ETWORKS
+ Sele ct option PABX or PSTN then validate your choice with OK.
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These settings will enabl e you to use your terminal in different preset countries and in different
languages.
ENU :
M
M
/ TEL.
22 - S
ENU :
NETWORK
ETUP
23 - S
/ Y
OUR NUMBER
ETUP
/ Y
/ N
ETWORK TYPE
OUR NAME
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By choosing a country, you initialise:
• the settings for its public telephone network
• its default language
• its defau lt typ e of ke yboard.
To select the country:
ENU :
201 - S
ETUP
/ G
M
EOGRAPHIC
/ C
OUNTRY
+ Select the required option and press the OK ke y to confirm.
1HWZRUN
This setting enables yo u to i ndi vidually set the type of public telephone network so that your
terminal can communicate over the public network of the country you have chosen in compliance
with the applicable standa rds.
Remark : This setting is different from the NETWORK TYPE setting (p. 3/2), which allows choosing between public and
private network.
To select the network:
ENU :
202 - S
ETUP
/ G
M
EOGRAPHIC
/ N
ETWORK
+ Select the required option and press the OK ke y to confirm.
3-2
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